Council Council Meeting

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING

A G E N D A

DATE: December 12, 2016

TIME: Immediately Following Public Meeting

PLACE: Council Chambers Oliver Paipoonge Municipal Complex

PRESIDING: Mayor L. Kloosterhuis

MEMBERS OF COUNCIL: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis

MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Karen Caren, Treasurer/Deputy CAO Judy Jacobson, Deputy Clerk Chris Bowles, Public Works Superintendent Kyle Bushby, Community Services Supervisor Sharron Martyn, Manage of Planning Mike Horan, Fire Chief Larry Eyres, By-law Enforcement Officer Tom Butler, Chief Building Official

ORDERS OF THE DAY: OPENING THE MEETING DISCLOSURES OF INTEREST ADOPTION OF THE AGENDA DEPUTATIONS MINUTES OF PREVIOUS MEETINGS REPORTS OF MUNICIPAL OFFICERS REPORTS OF COMMITTEES MAYOR'S REPORT BY-LAWS PETITIONS AND COMMUNICATIONS PENDING ITEMS NEW BUSINESS ADJOURNMENT

Page 1 of 164 PAGES 1. CALL TO ORDER

2. DISCLOSURES OF INTEREST

3. ADOPTION OF AGENDA

(a) Adoption of the Agenda

THAT with respect to the December 12, 2016, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed.

4. DEPUTATIONS

5. MINUTES OF PREVIOUS MEETINGS

(a) Council (2017 Operating and Capital Budget) 12 - 17

Minutes of the Council (2017 Operating and Capital Budget) held on November 22, 2016, for approval.

Discussion on the above noted minutes.

THAT the Minutes of the Council (2017 Operating and Capital Budget) held on November 22, 2016, BE APPROVED.

(b) Special Closed Session Meeting 18 - 19

Minutes of the Special Closed Session Meeting held on November 22, 2016, for approval.

THAT the Minutes of the Closed Session Meeting held on November 22, 2016, BE APPROVED.

Minutes of the Council Meeting held on November 28, 2016, for approval.

Discussion on the above minutes.

THAT the Minutes of the Council Meeting held on November 28, 2016, BE APPROVED.

Page 2 of 164 PAGES

(d) Closed Session Meeting 36 - 37

Minutes of the Closed Session Meeting held on November 28, 2016, for approval.

THAT the Minutes of the Closed Session Meeting held on November 28, 2016, BE APPROVED.

6. REPORTS OF MUNICIPAL OFFICERS

(a) Fire and Emergency Services 38

Activity Log from the Fire and Emergency Services for November 2016, for information.

(b) Fire and Emergency Services 39 - 42

Minutes of the Fire and Emergency Services Officers Meeting held on November 15, 2016, for information.

Report from the Building Department for November 2016, for information.

(d) By-law Enforcement 44 - 45

Report from Larry Eyres, By-law Enforcement Officer for November 2016, for information.

(e) Water for Making Ice - Norwest Recreation Centre 46

Report No. 2016.96 to obtain Council approval to install a RO membane system at the Norwest Recreation Centre to reduce the mineral content of the ice making water.

(f) Planning Monthly Report 47 - 48

Monthly report from the Manager of Planning.

Page 3 of 164 PAGES (g) Committee of Adjustment - Application No. 1B/66/16 on behalf of John 49 - 57 and Debra Ulakovic on property known as Part of Lot 17, Concession A, S/R, Part 2 on Plan 55R-10239, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for comments.

THAT with respect to Application No. 1B/66/16 on behalf of John and Debra Ulakovic, Council's comments are as follows:

______

(h) Committee of Adjustment - Application No. 1B/67/16 on behalf of John 58 - 65 and Debra Ulakovic on property known as Part of Lot 17, Concession A, S/R, Part 2 on Plan 55R-10239, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed minor variance, for comments.

THAT with respect to Application No. 1B/67/16 on behalf of John and Debra Ulakovic, Council's comments are as follows:

______

(i) Committee of Adjustment - A copy of a Notice of Decision on 66 - 67 Application No. 1B/57/16 on behalf of Kay Bee Seniors Non-Profit Housing Corporation on property known as ML11X, Reference Plan 55R-9894, Part 3, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for a proposed new lot, for information.

(j) Committee of Adjustment - A copy of a Notice of Decision on 68 - 69 Application No. 1B/58/16 on behalf of Daniel Wing on property known as Lot 21, Concession 3, Reference Plan 55R-6238, Part 1, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge, for a proposed new lot, for information.

(k) Committee of Adjustment - A copy of a Notice of Decision on 70 - 72 Application Nos. 1B/59/16 and 1B/60/16 on behalf of Elizabeth Ellchook and Michael Ellchook on property known as Part North Half Lot 14, Concession 1, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for proposed new lots, for information.

(l) Committee of Adjustment - A copy of a Notice of Decision on 73 - 74 Application No. 1B/63/16 on behalf of Katie and Neal Cardy on property known as Part South Half Lot 8, Concession 1, Part 1 on 55R- 88505, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for information.

Page 4 of 164 PAGES

(m) Committee of Adjustment - Minutes of the Committee of Adjustment 75 - 78 Meeting held on October 13, 2016, for information.

(n) Request to Set up a Temporary Office - Old Municipal Office 79

John Valley appeared before Council at their meeting held on November 28, 2016, requesting permission to set up a temporary office location in the old municipal offices for six months or until a new tenant is found by the municipality.

Letter from Josh Valley dated December 1, 2016, advising he is rescinding the above noted request.

(o) Finance Options for New Municipal Office

At the November 22, 2016, Council meeting Report No. 2016.94 was presented. At that time Council directed the Treasurer to provide further information on Option 2 being the TD Bank Loan to finance the remaining costs.

Report to be distributed separately.

(p) Council Appointments

NOTWITHSTANDING Resolution No. 385-2014 passed at the Council Inaugural Meeting held on December 1, 2014, relative to Council Appointments, we recommend Councillor A. Vis continue as Council's representative on the Duke Hunt Historical and Founder's Museums and Councillor B. Kamphof be appointed to the Library Board for 2017.

(q) Draft Slate River Plowman's Association Lease 80 - 88

A copy of the Draft Slate River Plowman's Association Lease for review.

(r) Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange

At the Special Council Meeting held on December 6, 2016, Council reviewed the email received from Jiska Westbroek dated December 2, 2016 attaching a copy of the presentation made at the November 28, 2016, meeting.

Page 5 of 164 PAGES

THAT with respect to the matter pertaining to the Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange we recommend that the Public Works Superintendent work with Jim Hacquoil and the Ministry of Natural Resources and Forestry to rehabilitate the pit as required;

AND THAT Administration proceed to contact KBM to have the trees that have been removed scaled (stumpage x2).

(s) Water Supply in Rosslyn 89

A verbal report was provided by Chris Bowles, Public Works Superintendent with respect to supplying water to the proposed subdivision at the old brick yard in Rosslyn.

Draft letter for Council review with respect to access to the municipal road allowance to facilitate the installation of a water main for future servicing of properties owned by 988424 Ontario Inc. south of Rosslyn Road.

7. REPORTS OF COMMITTEES

(a) Economic Development Committee 90 - 93

Minutes of the Economic Development Committee Meeting held on November 15, 2016, for information.

(b) Oliver Paipoonge Public Library 94 - 95

Minutes of the Oliver Paipoonge Public Library Meeting held on November 9, 2016, for information.

Rural Cupboard Food Bank Statistics from January 2014 to November 2016, for information.

(d) Thunder Bay District Health Unit 97 - 102

Minutes of the Thunder Bay District Health Unit Board of Health Meeting held on October 19, 2016, for information.

Page 6 of 164 PAGES

(e) Lakehead Region Conservation Authority 103 - 107

Minutes of the Lakehead Region Conservation Authority Meeting held on October 26, 2016, for information.

(f) Lakehead Source Protection Authority 108 - 112 Lakehead Region Conservation Authority

Minutes of the Lakehead Source Protection Authority (SPA) held on April 27, 2016, for information.

(g) The District of Thunder Bay Social Services Administration Board 113 - 125

Minutes of TBDSSAB Meeting No. 15/2016 and 16/2016 held on October 27, 2016, for information.

(h) Thunder Bay District Municipal League 126 - 129

Minutes of the Thunder Bay District Municipal League Board held on October 27, 2016, for information.

8. MAYOR’S REPORT

9. BY-LAWS

(a) Appointment CAO/Clerk/Deputy Treasurer 130 - 131

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered:

A By-law to appoint a Chief Administrative Officer, Clerk and Deputy Treasurer for the Corporation of the Municipality of Oliver Paipoonge, BE APPROVED;

AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 966-2016

Page 7 of 164 PAGES

(b) ZBLA-10-2016 - Zoning Amendment 132 - 133 Elizabeth Ellchook and Michael Ellchook

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered:

A By-law to amend By-law No. 185-01, a Zoning By-law, BE APPROVED;

AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 967-2016 ELIZABETH ELLCHOOK & MICHAEL ELLCHOOK

10. PETITIONS AND COMMUNICATIONS

(A) Action Items

(a) Ontario's Electrical Bills 134 - 135

Letter from Tay Valley Township dated November 25, 2016, containing a resolution with respect to the above noted.

(b) Hydro One's Strategy Regarding Hydro Costs 136 - 137

Letter from Tay Valley Township dated November 25, 2016, containing a resolution with respect to the above noted.

Email from Loriann Harbers, Director of Corporate Services/Clerk, Township of South Stormont dated November 11, 2016, attaching a resolution with respect to the above noted.

(d) AMO 139 - 141 Federal Infrastructure Phase 2 Incrementality Resolution

Letter from Lynn Dollin, AMO President, dated December 1, 2016, attaching a resolution with respect to the above noted.

Page 8 of 164 PAGES

WHEREAS municipal governments’ infrastructure is critical to our collective economic health;

WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure;

WHEREAS Ontario municipal governments have asset management plans which set out a municipality’s longer term capital plan which reflects the infrastructure priorities of these asset management plans; and

WHEREAS a federal incrementality rule interferes with municipal long- term infrastructure priorities and diminishes the value of municipal asset planning and management;

NOW THEREFORE BE IT RESOLVED that the Municipality of Oliver Paipoonge calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; and

BE IT ALSO RESOLVED that the Municipality of Oliver Paipoonge calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’ asset management plan meets a municipal incremental infrastructure requirement.

(e) Accommodation Review Process 142 - 143

Letter from Mary Masse, Clerk, Town of Lakeshore dated December 2, 2016, with respect to the above noted. Council has received similar correspondence from the Township of Georgian Bay and presented at the November 28, 2016, meeting.

(f) Expression of Interest 144 - 145 Affordable Rental Housing - District of Thunder Bay

Email from Samantha Vance, Administrative Assistant, Housing Services, TBDSSAB dated December 5, 2016, with respect to the above noted.

(g) Ending Unfair Taxation on Family Business Transfers 146 - 148

Letter from Guy Caron, MP Rimouski-Neigette-Temiscouata-Les Basques and NDP Finance Critic attaching a sample letter to support Bill C-274, Guy Caron's Private Member's Bill.

Page 9 of 164 PAGES

(h) Waukesha Water Diversion 149 - 151

Letter from Tammy Cook, Chief Administrative Officer, LRCA, dated December 2, 2016, containing a resolution with respect to the above noted.

(B) For Information Only

(a) Waste Diversion Transition Act, 2016 152 - 154 Resource Recovery and Circular Economy Act, 2016

Email from Wendy Ren, Director, Resource Recovery Policy Branch, Ministry of the Environment and Climate Change dated November 30, 2016, advising the above noted are now in effect.

(b) Proclamation of Bill 151 - The Waste-Free Ontario Act 155 - 156

Email from AMO Communications dated November 30, 2016, providing information with respect to the above noted.

Email from Kirsten Oliver, Executive Director, Northwestern Ontario Municipal Association dated December 2, 2016, attaching a copy of the above noted.

(d) Upcoming Changes to Hauled Sewage Disposal Site Approval Process 159 - 160

Letter from Lee Orphan, Director, Southwest Region, Ministry of Environment and Climate Change dated November 16, 2016, relative to the above noted.

(e) Return of OPP Helicopter to the North 161

Letter from The Honourable David Orazietti, Minister, Ministry of Community Safety and Correctional Services dated November 24, 2016, in response to the Municipality's letter with respect to the above noted.

(f) FCM - Proposals to Host Upcoming Events 162

Email from FCM Communique dated December 5, 2016, relative to the above noted.

Page 10 of 164 PAGES 11. PENDING ITEMS

(a) List of Pending Items 163

List of Pending Items for review.

12. NEW BUSINESS

13. CONFIRMING BY-LAW

(a) Confirming By-law 164

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered:

A By-law to confirm the proceedings of a meeting of Council held on the 12th day of December, 2016, BE APPROVED;

AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 968-2016

14. ADJOURNMENT

(a) Adjournment of Meeting

THAT the Council Meeting held on December 12, 2016, be adjourned, the hour being ______p.m.

Page 11 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE

COUNCIL (2017 Operating and Capital Budget)

MINUTES

DATE: November 22, 2016

TIME: 9:00 AM

PLACE: Council Chambers Oliver Paipoonge Municipal Complex

CHAIR: Mayor L. Kloosterhuis

PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis

MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Karen Caren, Treasurer/Deputy CAO Judy Jacobson, Deputy Clerk Chris Bowles, Public Works Superintendent Kyle Byles, Community Services Supervisor Sharron Martyn, Manager of Planning Mike Horan, Fire Chief

Page 1 of 6 Page 12 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

1. CALL TO ORDER

2. DISCLOSURES OF INTEREST

3. ADOPTION OF THE AGENDA

(a) Adoption of the Agenda Resolution No. 400-2016

MOVED BY Councillor B. Kamphof SECONDED BY Councillor A. Vis

THAT with respect to the November 22, 2016, Council (2017 Operating and Capital Budget) Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. CARRIED

4. REPORTS OF MUNICIPAL OFFICERS

(a) Presentation - Library

Letter dated November 7, 2016, requesting Doug McChristie and Maxine McCulloch attend the meeting to make a presentation with respect to the proposed 2017 Library Budget.

Doug McChristie, Chairperson and Maxine McCulloch, Chief Librarian appeared and responded to questions.

It was requested that the Chief Librarian's hours of work be increased from 32 to 35 hours per week. The Grand Opening of the Murillo Library at the new site in the old Municipal Complex was held on November 19, 2016.

(b) Lakehead Region Conservation Authority

Tammy Cook, CAO, Lakehead Region Conservation Authority appeared before Council and provided information with respect to the LRCA 2017 Draft Budget. A copy of the Budget distributed separately with the agenda package.

It was noted that the LRCA 2017 Budget will be approved in February 2017.

Page 2 of 6 Page 13 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

Copies of maps showing the wetlands in the Municipality were provided for the file.

Karen Caren, Treasurer/Deputy CAO displayed the spreadsheets for each of the departments and outside boards and agencies using the LCD unit.

Council reviewed the budgets and all adjustments to the budget estimates were made according to Council's direction during the review for the following:

2017 Draft Budget Background Information Assessment Comparison 2016 to 2017 2017 Budget Summary Reserves and Reserve Funds Administration Agencies Building/Plumbing Inspection By-law Enforcement Cemetery - Stanley Hill Council Economic Development Department - Email from Mayor L. Kloosterhuis on behalf of the Economic Development Department dated November 21, 2016, outlining their budget request was distributed to Members of Council at the meeting.

Fire & Emergency Services General Recreation Landfill Library Murillo Hall Museum - Duke Hunt Museum - Founders' Nor West Recreation Planning & Development Public Works Department Rosslyn Hall - Following a discussion it was the consensus of Council the Duke Hunt Historical Museum Board Members utilize the Rosslyn Hall for their Tuesday activities during the winter months to alleviate the need to adjust the temperature in the building on those days.

South Garage Streetlights Waterworks

Page 3 of 6 Page 14 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

(d) Agriplex End Wall Enclosure Finance Options

Report No. 2016.88 to provide Council with financing options with respect to the supply and installation of an end wall enclosure at the Agriplex. This report was presented at the October 17, 2016, Council (2017 Operating Budget) Meeting for information. As there was no direction indicated in the Report and it was not noted in the minutes, the Report was represented and distributed separately under covering memo with the agenda package. Resolution No. 401-2016

MOVED BY Councillor B. Kamphof SECONDED BY Councillor A. Vis

WHEREAS Report No. 2016.88 was received at the October 17, 2016, Council (2017 Operating Budget) Meeting and a quote was received from North West Installations for installation of an end wall enclosure at the Agriplex at the October 12, 2016, Council (Closed Session);

THEREFORE BE IT RESOLVED THAT the quote in the amount of $54,000 be approved and funded through the proceeds from the sale of the storage buildings and the sale of the Agriplex, with the remainder to be allocated to the contingency account as per the Report. CARRIED

(e) Final Cost of New Municipal Office and Finance Options

Report No. 2016.94 to provide Council with the final cost of the new municipal office at 3250 Highway 130 and to present financing options. Council at their meeting held on October 24, 2016, requested this information be presented to Council. Distributed separately under covering memo with the agenda package.

Following a discussion, Council directed the Treasurer to provide further information on Option 2 being the TD Bank Loan to finance the remaining costs.

With the consent of the Mover and Seconder, the resolution listed below was withdrawn at this time.

Page 4 of 6 Page 15 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

Resolution No. 402-2016

MOVED BY Councillor A. Vis SECONDED BY Councillor B. Kamphof

THAT with respect to Report No. 2016.94 we recommend that the financing of the new municipal office be Option ______as contained in Report No. 2016.94 WITHDRAWN

5. CLOSED SESSION

(a) Resolve to Closed Session Resolution No. 403-2016

MOVED BY Councillor B. Kamphof SECONDED BY Councillor A. Vis

THAT we resolve to a Closed Session to discuss legal matters pertaining to a proposed disposition of land. CARRIED

(b) Revert Back to the Council Meeting Resolution No. 404-2016

MOVED BY Councillor A. Vis SECONDED BY Councillor B. Kamphof

THAT we revert back to the Council Meeting to continue with the business at hand, the hour being 2:45 p.m. CARRIED

6. ADJOURNMENT

(a) Adjournment of the Meeting

Page 5 of 6 Page 16 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(a) Council Capital Budget Minutes November 22, 2016

Resolution No. 405-2016

MOVED BY Councillor A. Vis SECONDED BY Councillor B. Kamphof

THAT the November 22, 2016, Council (2017 Operating and Capital Budget) Agenda, be adjourned the hour being 2:46 p.m. CARRIED

Mayor Lucy Kloosterhuis

Margaret Dupuis, CAO/Clerk

Page 6 of 6 Page 17 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Special Council Closed Session Minutes November 22, 2016

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE

SPECIAL COUNCIL CLOSED SESSION

MINUTES

DATE: November 22, 2016

TIME: 2:03 p.m.

PLACE: Council Chambers Oliver Paipoonge Municipal Complex

CHAIR: Mayor L. Kloosterhuis

PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis

MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk

Page 1 of 2 Page 18 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(b) Special Council Closed Session Minutes November 22, 2016

1. CALL TO ORDER

2. DISCLOSURES OF INTEREST

3. REPORTS OF MUNICIPAL OFFICERS

(a) Central United Church

Following a discussion with respect to an Offer to Purchase for the above noted property, Council directed the CAO/Clerk to proceed as discussed.

4. ADJOURNMENT

(a) The meeting adjourned at 2:44 p.m.

Mayor Lucy Kloosterhuis

Margaret Dupuis, CAO/Clerk

Page 2 of 2 Page 19 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE

COUNCIL MEETING

MINUTES

DATE: November 28, 2016

TIME: 6:30 PM

PLACE: Council Chambers Oliver Paipoonge Municipal Complex

CHAIR: Mayor L. Kloosterhuis

PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis

MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Judy Jacobson, Deputy Clerk Chris Bowles, Public Works Superintendent Sharron Martyn, Manager of Planning

Page 1 of 16 Page 20 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

1. CALL TO ORDER

2. DISCLOSURES OF INTEREST

3. ADOPTION OF AGENDA

(a) Adoption of the Agenda Resolution No. 406-2016

MOVED BY Councillor A. Bishop SECONDED BY Councillor A. Vis

THAT with respect to the November 28, 2016, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. CARRIED

4. DEPUTATIONS

(a) Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange

Email from Jiska Westbroek dated November 14, 2016, requesting to make a deputation with respect to the above noted.

Email attaching a letter from Oscar Mattas dated November 21, 2016, requesting to make a deputation with respect to the above noted.

Letters from the following were received:

1. Susan Bryan 2. Ladislav Malek, PhD, Professor Emeritus, Department of Biology, Lakehead University 3. Rod and Maggie Anness 4. Anita Glavish 5. David Smyth 6. Marilyn Grudniski 7. Brian and Dallis Campbell

Email from Wendy O'Connor dated November 27, 2016, expressing concerns with respect to the above noted was distributed to Members of Council at the meeting.

Page 2 of 16 Page 21 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

Letter from Dr. Scott Hamilton, Department of Anthropology, Lakehead University dated November 25, 2016, expressing concern with respect to the above noted and attaching two drawings of the area was distributed to Members of Council at the meeting.

Letter from Diane Buchan dated November 25, 2016, requesting the Municipality reconsider their decision with respect to the above noted was distributed to Members of Council at the meeting.

Letters were also received from David A. Legge M.D. President, Thunder Bay Field Naturalists dated November 21, 2016; Brian Marrion dated November 24, 2016, and Derek Kochan dated November 21, 2016, expressing their concerns and copies were provided to Council at the meeting.

Information from the Ministry of Natural Resources relative to the Stanley Bur Oak Stand, Area of Natural and Scientific Interest (ANSI).

Email from Colin Hovi, Regional Aggregate Specialist, Ministry of Natural Resources and Forestry dated November 15, 2016, in response to a request from Council at the November 14, 2016, meeting.

Mayor L. Kloosterhuis provided a chronology of events that had taken place with respect to this matter to those in attendance.

Jiska Westbroek appeared and made a presentation to Council expressing concerns with the above noted.

Oscar Mattas appeared and made a presentation to Council expressing concerns with the above noted and provided the history of the Stanley area.

Following a discussion, Council advised this matter was on the Council agenda later in the meeting and a decision would be made at that time.

(b) Request to Set up a Temporary Office - Old Municipal Office

Letter from Josh Valley, MDiv, HBA dated November 21, 2016, requesting to appear before Council for permission to set up a temporary office location in the old municipal offices for six months or until a new tenant is found by the municipality.

Josh Valley appeared and made a presentation to Council with respect to the above noted.

Page 3 of 16 Page 22 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

Following a discussion, Josh Valley was advised Council would consider his request and contact him in January with their decision.

5. MINUTES OF PREVIOUS MEETINGS

(a) Council Meeting

Minutes of the Council Meeting held on November 14, 2016, for approval.

Discussion on the above noted minutes. Resolution No. 407-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the Minutes of the Council Meeting held on November 14, 2016, BE APPROVED. CARRIED

(b) Closed Session Meeting

Minutes of the Closed Session held on November 14, 2016, for approval Resolution No. 408-2016

MOVED BY Councillor A. Bishop SECONDED BY Councillor J. Byers

THAT the Minutes of the Closed Session Meeting held on November 14, 2016, BE APPROVED. CARRIED

6. REPORTS OF MUNICIPAL OFFICERS

(a) Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange

Council further discussed the above noted and it was the consensus of Council that the CAO/Clerk forward a letter to Jim Hacquoil advising that cutting of trees on municipal property was strictly prohibited.

Page 4 of 16 Page 23 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

Resolution No. 408A-2016

MOVED BY Councillor A. Vis SECONDED BY Councillor J. Byers

THAT Resolution No. 195-2016 relative to Report No. 2016.38 - Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange passed at the Council Meeting held on May 25, 2016, be rescinded. CARRIED

(b) Committee of Adjustment - Application No. 1B/64/16 on behalf of Sophie Mendyk on property known as Part of Lot 18, Concession 2, N.K.R., MR776, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge, for comment. Resolution No. 408B-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT with respect to Application No. 1B/64/16 on behalf of Sophie Mendyk, Council's comments are as follows: No concerns. CARRIED

(c) Committee of Adjustment - Application No. 1B/65/16 on behalf of Alojzija Rebernik on property known as Part of Lot 5, Concession 1, Parts 1, 4 & on Plan 55R-10633, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for comment. Resolution No. 408C-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT with respect to Application No. 1B/65/16 on behalf of Alojzija Rebernik, Council's comments are as follows: No concerns. CARRIED

Page 5 of 16 Page 24 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(d) Preconsultation - Application for Allan, Margaret, Henry, Jenny, Rob, Kristen and Clark Mol on property know as Lot 24, Concession 2, MR562 in the Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot.

Following a discussion, it was the consensus of Council they were not if favour of the lots.

(e) Preconsultation - Application No. 1B/01/17 on behalf of John W. Ulakovich, 54 Barrie Drive. At the November 14, 2016, Council directed the Manager of Planning to provide information on the current uses of the surrounding properties.

Following a discussion, Council noted the lot did not have the required frontage and an application for a minor variance would have to presented to the Committee of Adjustment.

(f) Appointment of Chair and Senior Municipal Official Emergency Management Program Committee - Terms of Reference

Report No. 2016.93 to obtain Council approval of the Terms of Reference for the Emergency Management Program Committee (EMPC) and appoint the CEMC as Chair and the CAO as the senior municipal official on the Committee. Resolution No. 409-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT with respect to Report No. 2016.93 we recommend the Terms of Reference for the Emergency Management Program Committee (EMPC) as attached to Report No. 2016.93 and as required by the Emergency Management and Civil Protection Act RSO 1990 and Ontario Regulation 380/04, BE APPROVED; AND THAT the Community Emergency Management Coordinator (CEMC) be appointed as Chair of the Committee and the CAO be appointed as the senior municipal official on the Committee as required by the Regulation. CARRIED

Page 6 of 16 Page 25 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(g) Hazardous Tree Removal

Report No. 2016.95 to obtain Council approval to remove trees at 40 Twin City Crossroads and 6386 Townline Road and to prepare a policy for Council's review and approval. Resolution No. 410-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT with respect to Report No. 2016.95 we recommend the trees be removed at 40 Twin City Crossroads and 6386 Townline Road as noted in the Report; AND THAT Administration prepare a Policy relative to the removal of hazardous trees for presentation to Council for approval. CARRIED

(h) Rosslyn Village Water System

Memorandum relative to the Rosslyn Village Water summary reports from ALS Canada Ltd. advising they do not show any adverse reports for the above noted for November 2016.

(i) Waste Transfer and Recycling Facility Recycle West Inc., Twin City Crossroad

Letter from Dayna Groom, H.B.ES., Practice Lead Planning Services, True Grit Engineering dated November 18, 2016, providing notification of the above noted application filed with the Ontario Ministry of the Environment and Climate Change (MOECC).

(j) October 11, 2016 Road Inspection Report

Report of the road inspection that was held on October 11, 2016, for information.

Page 7 of 16 Page 26 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(k) Cabinet Placement Permission Tbaytel Whitewater Subdivision Fibre Project Resolution No. 411-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

WHEREAS an email was received from Tara Small, C.E.T., Outside Plant Engineering Associate, Tbaytel requesting the Municipality of Oliver Paipoonge grant permission to Tbaytel to install a pad mount cabinet in the Whitewater Golf Course Subdivision on King George's Park Drive in 2016; THEREFORE BE IT RESOLVED THAT the Municipality of Oliver Paipoonge grants the permission as requested. CARRIED

(l) Council Appointments Resolution No. 412-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

NOTWITHSTANDING Resolution No. 385-2014 passed at the Council Inaugural Meeting held on December 1, 2014, relative to Council Appointments we recommend Councillor Jim Byers be appointed to continue on the Lakehead Region Conservation Authority for the 2017 - 2018 term. CARRIED

(m) Water Supply in Rosslyn

Chris Bowles, Public Works Superintendent provided a verbal report with respect to supplying water to the proposed subdivision at the old brick yard in Rosslyn and displayed a visual map of the area. Following a discussion, it was the consensus of Council that an agreement be drafted for the solicitors approval.

(n) Economic Development Committee

Letter from Jenn Johnson, EDC Chair, dated November 22, 2016, providing an update and advising it was the consensus of Committee that the membership remain the same at this time.

Page 8 of 16 Page 27 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

7. MAYOR’S REPORT

8. BY-LAWS

(a) Municipality Surplus Property Resolution No. 413-2016

MOVED BY Councillor A. Bishop SECONDED BY Councillor J. Byers

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to declare certain lands to be surplus and to authorize the sale of said lands, BE APPROVED;

AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 963-2016 CARRIED

(b) Appointment - Chief Administrative Officer, Clerk and Deputy Treasurer

This item was withdrawn at this time and will be represented at the December 12, 2016, meeting. Resolution No. 414-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to appoint a Chief Administrative Officer, Clerk and Deputy Treasurer for the Corporation of the Municipality of Oliver Paipoonge, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. WITHDRAWN

Page 9 of 16 Page 28 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

9. PETITIONS AND COMMUNICATIONS

9.1 ACTION ITEMS

(a) Railway Crossing on Poleline Road

Letter from Shari Pinner expressing a concern with the railway crossing on Poleline Road and requesting reimbursement for the damage to her vehicle resulting from the crossing.

Chris Bowles, Public Works Superintendent responded to questions with respect to the above noted. Margaret Dupuis, CAO/Clerk advised Shari Pinner had been contacted to proceed to contact her insurance company to claim for the damages.

(b) Gillies Community Centre Request for a Donation for Penny Auction Table

Letter from Wendy Wright, Vice President, Gillies Community Centre with respect to the above noted.

It was noted that it is not the policy of the Municipality to provide donations of this nature.

Letter from Nancy J. Bozzato, Town Clerk, Pelham Niagara dated November 18, 2016, containing a resolution with respect to the above noted and attaching a letter from the Township of the Archipelago.

(d) Bill 7 Promoting Affordable Housing Act, 2016

Resolution for the Township of Madawaska Valley dated November 7, 2016, relative to the above noted.

Following a discussion, it was noted that Administration would prepare a report on the roles and responsibilities of the Property Standards Committee and the current Property Standards By-law as it relates to Bill 7 for the January 2017 meeting.

Page 10 of 16 Page 29 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(e) Hydro Costs for Rural Areas

Resolution from the Township of Georgian Bay dated November 14, 2016, requesting the Province re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery fur rural residents. Resolution No. 414A-2015

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the Municipality of Oliver Paipoonge supports the resolution from the Township of Georgian Bay requesting the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents; AND THAT this resolution be forwarded to NOMA, Thunder Bay District Municipal League, AMO and the local MPP's. CARRIED

(f) Accommodation Review Process

Letter from Amber McDonald, Deputy Clerk (A), Township of Georgian Bay dated November 16, 2016, containing a resolution with respect to the above noted.

(g) 2015 Pan Am and Parapan AM Games

Resolution from Canton - Bonfield - Township dated November 8, 2016, supporting the Town of Lakeshore's resolution that the debt incurred from the above noted games should be funded by the City of Toronto.

9.2 FOR INFORMATION ONLY

(a) Federal Gas Fund 2015 Annual Expenditure Report - Part 1

Letter from Lynn Dollin, President, AMO dated October 25, 2016, with respect to the above noted. A copy of the Report is circulated in the yellow folder at the meeting.

Page 11 of 16 Page 30 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(b) 64th Annual Ontario Small Urban Municipalities Conference

Letter from Mayor John McKean, Town of The Blue Mountains extending an invitation to join the above noted conference to be held on May 3 to 5, 2017, at the Blue Mountain Resort in the Town of The Blue Mountains.

Letter from The Honourable Charles Sousa, Minister of Finance and The Honourable Bill Mauro, Minister of Municipal Affairs dated November 10, 2016, providing information with respect to the above noted.

(d) AMO Communications New Legislative Changes

AMO Communications dated November 16, 2916 relative to new legislative changes introduced that have direct impact for municipal governments.

(e) Annual Report - Ombudsman of Ontario

Letter from Paul Dube, Ombudsman of Ontario attached the 2015-2016 Annual Report. A copy of the Report is in the yellow folder circulated at the meeting.

10. PENDING ITEMS

(a) List of Pending Items

Council reviewed the List of Pending Items.

Page 12 of 16 Page 31 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

11. NEW BUSINESS

(a) Rubin Subdivision Phase II Agreement of Purchase and Sale Resolution No. 415-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to authorize the execution of an Agreement of Purchase and Sale between the Corporation of the Municipality of Oliver Paipoonge and 1468025 Ontario Ltd. carrying on business as Menei Bros., BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 964-2016 CARRIED

(b) Museum Board

Following a discussion with respect to the above noted, it was the consensus of Council that a resolution be presented at the December 12, 2016, Council meeting appointing Councillor A. Vis as Council representative to the Museum Board for 2017 and Councillor B. Kamphof to the Library Board for 2017.

It was noted that a meeting between the Municipality and the Museum Board would be established at a future date.

 Advertisement in the January Newsletter for a Livestock Evaluator.  Councillor B. Kamphof attending Thunder Bay City Council on behalf of Food Strategy to request funding.

Page 13 of 16 Page 32 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

12. CLOSED SESSION

(a) Resolve to Closed Session Resolution No. 416-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT we resolve to Closed Session to discuss a matter pertaining to the disposition of lands. CARRIED

(b) Revert Back to Council Meeting Resolution No. 417-2016

MOVED BY Councillor A. Bishop SECONDED BY Councillor J. Byers

THAT we revert back to the Council Meeting to continue with the business at hand, the hour being 9:56 p.m. CARRIED

MOVED BY Councillor A. Vis SECONDED BY Councillor B. Kamphof

THAT the Mayor and Clerk be authorized to sign the Agreement of Purchase and Sale for property known as PCL 1-1 Sec D95 Lot 1 PL D95, 1 Baxendale Drive, Murillo dated November 24, 2016, in the amount of $149,900.00; AND THAT the necessary By-law be presented to Council for ratification. CARRIED

Page 14 of 16 Page 33 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(d) Central United Church - Kakabeka Falls Resolution No. 417B-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the Mayor and Clerk be authorized to sign the Agreement of Purchase and Sale for property known as 1stly: PIN No. 62301-0232 being Pcl 3280, Sec DFWF, Lot 38, Plan WM58; 2ndly: PIN No. 62301-0233 being Pcl 3880, Sec DFWF, Lot 38 Plan WM58, 30 Clerque Street, Kakabeka Falls dated November 28, 2016, in the amount of $79,000.00; AND THAT the necessary By-law be presented to Council for ratification. CARRIED

13. CONFIRMING BY-LAW

(a) Confirming By-law Resolution No. 418-2016

MOVED BY Councillor J. Byers SECONDED BY Councillor A. Bishop

THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to confirm the proceedings of a meeting of Council held on the 28th day of November, 2016, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 965-2016 CARRIED

14. ADJOURNMENT

Page 15 of 16 Page 34 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(c) Council Minutes November 28, 2016

(a) Adjournment of Meeting Resolution No. 419-2016

MOVED BY Councillor A. Bishop SECONDED BY Councillor J. Byers

THAT the Council Meeting held on November 28, 2016, be adjourned, the hour being 9:59 p.m. CARRIED

Mayor Lucy Kloosterhuis

Margaret Dupuis, CAO/Clerk

Page 16 of 16 Page 35 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Closed Session Minutes November 28, 2016

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE

COUNCIL CLOSED SESSION

MINUTES

DATE: November 28, 2016

TIME: 9:35 PM

PLACE: Council Chambers Oliver Paipoonge Municipal Complex

CHAIR: Mayor L. Kloosterhuis

PRESENT: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis

MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk

Page 1 of 2 Page 36 of 164 MINUTES OF PREVIOUS MEETINGS, ITEM #(d) Council Closed Session Minutes November 28, 2016

1. CALL TO ORDER

2. DISCLOSURES OF INTEREST

3. REPORTS OF MUNICIPAL OFFICERS

(a) Old Murillo Library Building

Discussion with respect to an offer of Purchase and Sale with respect to the above noted.

Following the discussion, it was the consensus of Council that a resolution be presented at the Council meeting to accept the offer.

(b) Central United Church - Kakabeka Falls

Discussion with respect to an offer of Purchase and Sale with respect to the above noted.

Following the discussion, it was the consensus of Council that a resolution be presented at the Council meeting to accept the offer.

4. ADJOURNMENT

(a) Adjournment of the meeting.

The meeting adjourned at 9:56 p.m.

Mayor Lucy Kloosterhuis

Margaret Dupuis, CAO/Clerk

Page 2 of 2 Page 37 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(a)

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§_Ew>oz 5_>_t< Page 38 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) Oliver Paipponge Fire & Emergency Services Officers Meeting Minutes

Date: Tuesday, Nov. 15, 2016

Time: 19:30

Officers Present: Visitors: Mike Horan, Fire Chief Dan Simko, Deputy Fire Chief Shane Zimmer, Kakabeka Fire Hall Captain Rob Peacock, Intola Hall Captain Stephanie Stangier, Murillo Hall Captain Dave Bertrand, Rosslyn Hall Captain Mike Lamers, Prevention Officer Bernie Kamphoff, Council Representative Bobbie Caratti, Record Secretary

Conference Call: Absent: Sean Horan, Stanley Hall Captain Jenn Horan, EFR Equipment Coordinator

Agenda:

• Hoarding issues and procedures • Winter Ops and preparation • Sea Can purchase update • Fall training schedule-basics, ff safety, RIT & SCBA • Capital Budget Presentation • SOG regarding wearing ff gear outside of calls • Protocol is EFR is blocked or refused access to patient by police, family or other

Page 39 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) OPFES Meeting Minutes Nov 15, 2016

1. Discussion -Hoarding Issues and procedures – confidential. High Fire Load Home.

-New CAO – no name provided yet but they accepted the job.

-Winter OPPS preparations – Chief to get sand bags and leave them at Rosslyn & Murillo.

-Sea Can – still looking for a better deal than local distributor. Investigating options in the states.

-New Wind Sock needed for KB Helipad. Light also looks to be out at the helipad.

-Facebook Page for OPFD. This page would include the history of Oliver Paipponge and the fire department. 3 administrators creating and running this page including Bobbie Caratti. Information going on the page can only be added by the administrators.

-Missing prevention flyers (FOUND)

2. Budget November 22nd Capital Budget Presentation.

3. Section reports

3.1 Safety EFT to work on a protocol on what happens when family refuses first responder aid. Once this is done they will provide to chief. If family refuses aid call dispatch to get police. If you are told to leave by higher medical officer ensure you take down the information before leaving. Ensure all halls have sufficient lighting at the entrance/exits.

3.2 Mechanical 98 & 96 safety due in November / 93 due in December 31 gas gauge is broken. Also looks like the truck is being taken without proper documentation as the gas is lower than where remembered.

Page 40 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) OPFES Meeting Minutes Nov 15, 2016

3.3 PPE SOG to be created for wearing fire gear on personal time at inappropriate events.

3.4 Training Fall Training Schedule – RIT & SCBA Goal for 90% of volunteers to be SCBA capable Christmas Challenge December 7th Mental Health Training possibly in January. NFPA 1407 standards booklet to be emailed to captains.

3.5 Recruiting

3.6 EFR Francis is not recertified, Jen to email and advise him he cannot respond until this is completed. Request for training for ERF and FIRE on defibrillator.

3.7 Prevention Banner at Rubin Park fence. Fire fighter curling in January.

3.8 Fire News

4. Captains Reports • Stanley Cars removed from Stanley.

• Intola Damages to the building again. Chief requested cost of the camera to catch who is doing this. Intola Captain to get prices.

• Rosslyn Battery dead in 93, charged it up and is now okay.

• Kakabeka Sea Can set up at KB is holding the props.

Page 41 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(b) OPFES Meeting Minutes Nov 15, 2016

• Murillo Lock Boxes. x2 SCBA units with electrical issues – pulled out of service. Spencer off the team, Dennis and Kevin not around anymore.

• Slate River

6. Open Forum

7. Chief Notes

Meeting Adjournment Time: 21:20

Page 42 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(c)

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Page 57 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(h)

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PUBLICHEARING CONCERNINGPROPOSEDMINOR VARIANCE

RE: Application No.: 1A/67/16 Name of Owner: John Ulakovic and Debra Ulakovic Name of Agent: N/A Location: Part Lot 17, Concession A, S/R, Part 2 on Plan 55R— 62 Boulter Road, Murillo ON POT2G0 10239,

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Page 66 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(i)

COMMITTEEOF ADJUSTMENT FOR THE MUNICIPALITYOF OLIVERPAIPOONGE

Application No. lB/57/16 Date: November 10th, 2016

Moved by

Seconds y

THAT the application 1B/57/16 for proposed lot on the property known as MLI 1X, RP 55R9894, Part 3, Hill Street, Kakabeka Falls, Ontario, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, owned by Kay Bee Seniors Non-Pro?t Housing Corporation as set forth in the application be APPROVED with the following conditions, and that the following conditions are complied with within twelve (12) months of the date of this Decision:

1. That a proper legal description or Reference Plan of survey stamped by an Ontario Land Surveyor of the lands to be severed is received by the Secretary-Treasurer of the Committee of Adjustment. AW2. That payment of $1,000.00 cash in lieu of Parkland be paid. v \ That the Secretary receives a letter /U?3_. of approval from the Thunder Bay District Health Unit that a septic tank can be installed on the severed lot.

CARRIED C1-IALRM;1fl

Concurring Members Dissenting Members

¢/ 23/ 4/ rad /

I HEREBY CERTIFY THIS TO BE A TRUE COPY OF THE Decision of the Oliver Paipoonge Committee of Adjustment and that this Decision was concurred in by a majority of the members who heard this application. This Decision is not ?nal however, until the conditions outlined above of this Notice dated MW./0 2016 are ful?lled.

, _/

SECKEA.RY- / ASURER COMMITTEE o

Page 67 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(j)

0\1l‘S

Page 68 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(j)

COMMITTEEOF ADJUSTMENT FOR THE MUNICIPALITYOF OLIVERPAIPOONGE

Application No. S8/16 Date: November 10, 2016

Moved by

Seconded

application 1B/58/16 for proposed new lot on the property known as Lot 21, Concession 3, RP 55R6238, Part 1 on Wing Road, Geographic Township of Paipoonge, now the Municipality of Oliver Paipoonge, owned by Daniel Wing as set forth in the application be APPROVED with the following conditions, and that the following conditions are complied with within twelve (12) months of the date of this Decision:

3. inat Lne raecretazjv‘ receives a letter or approval Irorn the thunder Bay District Health Unit that a septic tank can be installed on the severed lot. 4. That written evidence from a licensed well-driller or master plumber, of the establishment on the property be severed, a well having a ?ow of at least four (4) gallons of water per minute after one hour pumping from the well at the rated ?ow be received by the Secretary. 5. That the applicant shall ?le with the Secretary a report ?'om a recognized testing laboratorv. that the water is notable.

CARRIED CHAIRM/xi?

Coc’M Dissenting Members

H,<:’ W/K/wi

Page 69 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(k)

Treasurer

Page 70 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(k)

for

That a proper legal description Onlario Land Surveyor of the 1 Treasurer of the Committeeof

CHAN

I HEREBY CERTIFY THIS TO BE A TRUE COPY OF THE Decision of ihe Oliver Paipuongc Committee of Adjustment and that lhis Decision was concurred in by u majozity of the membexs who heard this application. This Decision is not final however, until the oondilicns outlined above aflhis Notice dated Ala:7. I0 2016 are ful?lled. /7

SECRETARZ/r/;.~’/5%-T -AS

Page 71 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(k)

COMMITTEEOF ADJUSTMENT FOR THE MUNIClPALlTYOF OLIVERPAIPOONGE

Application No. lB/59/l6 Date: November 10, 2016 Moved by

Seconded

THAT 1B/59/16 for proposed new lot on the property known as Part North Lot 14, Concession l — Oliver Road, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, owned by Elizabeth Ellchook and Michael Ellchook as set forth in the application be APPROVED with the following conditions, and that the following conditions are complied with withintwelve (12) months of the date of this Decision:

1. That a proper legal description or Reference Plan of survey stamped by an Ontario Land Surveyor of the lands to be severed is received by the Secretary- Treasurer of the Committee of Adjustment. 2. That payment of $1,000.00 cash in lieu of Parkland be paid. 3. That the Secretary receives a letter of approval from the Thunder Bay District Health Unit that a septic tank can be installed on the severed lot.

CARRIED

Concurring Members Dissenting Members

/ ‘SECRETARY- EASURER COMMITTEE OF ADJUSTMENT

Page 72 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(l)

1/54,; MSharron Mart};, -Treasurer

Page 73 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(l)

COMMITTEEOF ADJUSTMENT FOR THE MUNICIPALITYOF OLIVERPAIPOONGE

ApplicatioilNo. A/63/16 Date: November 10th, 2016 Moved

THAT the application 1A/63/l6 for a minor variance for lesser frontage requirement in order to erect a garage on their property known as Part South Half Lot 8, Concession 2, Part 1 on RP 55R88505 - 20 MudLake Road, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, owned by Katie & Neal Cardy as set forth in the application be APPROVED as per application.

CARRIED

Concurring Members Dissenting Members

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Committeediscussed retainedlot (between previously retained lo

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THIS INDENTUREmade (in duplicate) this _ day of 2016.

IN PURSUANCE OF THE SHORT FORMS OF LEASES ACT, THE COMMERCI TENANCIESACT AND AMENDMENTSTHERETO AL

BETWEEN:

THE CORPORATION OF THE MUNICIPALITYOF OLIVER PAIPOONGE

hereinafter called the "Landlord,” OF THE FIRST PART;

-and-

hereinafter called the "Tenant” OF THE SECOND PART

WITNESSETH that in consideration of the rents, covenants and agreements hereinafter reserved and contained on the part of the said Tenant, to be paid, observed and performed, the said Landlord has demised and leased and by these presents does demise and lease unto the said Tenant:

THOSE CERTAIN PREMISES (the "Demised Premises") in the Municipalityof Oliver Paipoonge in the District of Thunder Bay and being more particularlydescribed in Schedule “A”hereto.

1. Term: To have and to hold the said Demised Premises as Tenants for and during a term of 20 years commencing on the day of , 20_, “the Commencement date” and fully to be complete and ended on the day of 20

2. Minimum Rent: Upon execution of this Lease, the Tenant shall pay unto the Landlord the sum of $25,000.00 and, in addition, the Tenant shall pay the sum of $1,500.00 in advance on the first day of each year of the term hereof, without any deduction whatsoever, commencing on the day of 20

The Parties acknowledge and agree that the annual rent of $1,500.00 has been calculated so as to compensate the Landlordfor the work described in Schedule "C" hereto in respect of the reconstruction of the wall of the Agriplex Building situate on the Demised Premises with such payments to total $30,000.00 or the actual cost of the reconstruction as determined by the Landlord'sTreasurer in his or her sole discretion.whicheveris lesser.

When the amount of the said annual payments (appointed in the case of the final payment) equals the cost of the said reconstruction, determined as aforesaid.no further rent shall be payable under this Paragraph for the remainderof the Term.

Inthe event that this Lease is tenninated for any reason prior to the end of the term as hereinbefore set forth, the Tenant shall pay to the Landlordan amount equal to the then present value of the rent which would be payable in respect of the balance of the

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connection with the loss of life, personal injury, damage to property or any other loss or injury whatsoever arising out of this Lease or any occurrencein or upon or at the Demised Premises, or the occupancy or use thereof by the Tenant or caused by any act or omission of the Tenant of those for whom the Tenant is responsible, or by any person permitted to be on the Dernised Premises by the Tenant.

agrees that if the Tenant e out or keep in force any such nd should the Tenant fail to situationwithin seventy~two (72) written notice by the Lan Landlord has the right‘ without ny obligation in connection to effect such insurance at the the Tenant which cost shall

Use of Demisad Premises: The Tenant covenants that it willnot do or permit be done on the to Demised Premi s anything whichmay be annoying to the or which the Landlord. Landlordmay dee to be a nuisance, and that the Tenant will not carry on e. trade, business.occupation or calling other conducting an annual plowing match, and

Page 82 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(q)

right of reentry may be exercised by the Landlordonly the Tenant written notice specifying the nature of the allowed the Tenant in the case of non-payment of rent ?ve (5) days followingthe giving of such notice in which

Re-en on Seizure or Forfeiture: forfeiture of the said term for any of have the same right of re-entry as is g

Leaving Demised Premises in Good Repair: Demised Premises in good repair consistent

Comgliance with Government and Other Regulations: comply with all provisions of law, including. without be

te to the Demised Premises and erations, additions, charges or with all police, ?re and sanitary v municipal authorities or made by nd obey all governmental and

and accepts rent in shall not be created be monthly tenant on shall apply to such m

Page 83 of 164 REPORTSPage OF5 MUNICIPAL OFFICERS, ITEM #(q)

other as to the interpretation of any provision of this Lease, the matter shall be referred to the arbitrationof a single Arbitratorifthe Landlord on the one hand and the Tenant on the other agree upon one, or otherwise to three Arbitrators, one to be appointed by the Landlord and one to be appointed by the Tenant and a third to be chosen by the first two named before they enter upon the business of arbitration. The award and determination of such Arbitrator or Arbitrators, or any two of such Arbitrators, shall be binding upon the Parties hereto and their respective successors and assigns. The provisions of the Arbitrations Act, S.O. 1991, 0.17, and amendments thereto and revisions thereof shall apply to any such arbitration.

22. Notice: Any notice in writing required or permitted to be given to the Landlor hereunder shall be sufficiently given ifdelivered to the Landlord Office personallyd or sent by e-mail, fax or mailed by registered mail addressed to:

The Corporation of the Municipalityof Oliver Paipoonge 3250 Hwy 130 Rosslyn, ON P7K OB1 Attention: Municipal Clerk

Tel: (807) 935-2613 Fax: (807) 935-2161

Any notice in writing required or permitted to be given to the Tenants hereunder shall be sufficiently given if delivered to the Tenants personally or sent by e-mail, fax or mailed by registered mail addressed to:

Any notice sent by e-mail or fax shall be deemed to have been received on the date of transmission thereof if sent prior to 12:00 o'clock noon and if sent after such time on the next followingday.

Mailed notices shall be deemed to be given to the addressee on the second normal business day (Monday to Friday, statutory holidays excepted) following the date of such mailing. If a mail strike is in progress or there is a reasonable expectation of a mail strike, notice shall be given by a means other than by mail.

Either Party may at any time give notice to the other Party of any change of address, e-mail or fax number of the Party giving such notice and from and after the giving of such notice, the address, e-mail or fax number therein specified shall be deemed to be the address, e-mail or fax number of such Party. 23. Successors and Interpretation: It is agreed between the Parties hereto that every covenant, proviso and agreement herein contained shall enure to the benefit of and be binding upon the Parties hereto, and their respective heirs, executors, administrators, successors and permitted assigns, and that all covenants herein contained shall be construed as being joint and several, and that when the context so requires or permits the singular number shall be read as ifthe plural were expressed, and the masculine gender as if the feminine or neuter, as the case may be, were expressed.

24. Termination of Previous Lease: The Lease Agreement between the Parties dated April 23, 2012 is terminated upon execution of this Lease.

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SCHEDULE “B" T0 LEASE

RULES AND REGULATIONS

In regard to the use and occupancy of the Demised Premises, the Tenant shall:

(a) keep the inside and outside of all glass in the doors and windows of the Demised Premises clean;

(b) keep all exterior surfaces of the Demised Premises clean;

(c) replace promptly, at its expense, any cracked or broken window glass of the Demised Premises with glass of like kind and quality;

(d) maintain the Demised Premises at its expense, in a clean, orderly and sanitary condition and free of insects, rodents, vermin and other pests;

(e) keep any garbage, trash, rubbish or refuse in rat-proof containers within the interior of the Demised Premises until removed as herein provided;

(f) have such garbage, trash, rubbish and refuse removed at its expense on a regular basis as prescribed by the Landlord; and

(g) keep all mechanical apparatus free of vibration and noise which may be transmitted beyond the Demised Premises.

In regard to the use and occupancy of the Demised Premises, the Tenant shall not;

(a) produce on the Demised Premises or allow to be brought thereupon any toxic or hazardous substance, including but not limited to, explosives and inflammable substances, except fuel for the Tenant's equipment. Where any such fuel is brought upon the Demised Premises, the Tenant shall ensure that the same is stored, used and disposed of safely and in accordance with all laws and regulations governing the same and in compliance with all of the terms of this Lease

(b) use any plumbing facilities for any other purposes that for which they are constructed, and no foreign substance of any kind shall be thrown therein, and the expense of any breakage, stoppage or damage resulting from a violation of this provision shall be borne by the Tenant;

(0) use any part of the Demised Premises for lodging, sleeping or any illegal purpose;

(d) act in a manner contrary to The Environmental Protection Act (Ontario) or Regulations thereunder, as amended from time to time, or any other statute, act, regulation, by-law or ordinance of general application.

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Page 88 of 164 REPORTS OF MUNICIPAL OFFICERS, ITEM #(s) OLWgf DAIDOQNGE 7 MUNICIPALITY _\

December 6"‘,2016

Bruce J. Halow 988424 Ontario Inc 22 Wing Road Rosslyn, Ontario P7K OL2

Dear Mr. Halow,

Further to your request, this letter is to confirm that the Municipality of Oliver Paipoonge has no objection to allowing 988424 Ontario lnc. access to the municipal road allowance between municipal address 3444 Rosslyn Road and 3454 Rosslyn Road being Lot 12 of Concession 1 N.R. Paipoonge Township Plan No. 169. running between Maple Street and Rosslyn Road.

The purpose is to facilitate the installation of a 150mm water main for future servicing of properties owned by 988424 Ontario Inc. south of Rosslyn Road.

The proposed installation of water main, shall be installed as per By-Law No. 933-2016 and shall conform also to the latest versions of Provincial Standards in regards to preservice chlorination and testing procedures.

As well, all costs in regards to construction of proposed water main and rehabilitationof road allowance, shall be deemed the responsibility of 988424 Ontario Inc.

Ifyou require any further information or clarifications,feel free to contact myself at anytime.

Regards,

Chris Bowles Superintendent of Public

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Oliver Paipoonge Public Library Board of Directors’ Meeting Wednesday November 9th 2016 Murillo Branch 6:30pm

Present: Doug McChristie, Jim Byers, Laura Quinte, Maxine McCullough and Rena Patton. Regrets: Susan deBoer, Annette Pugh.

Approval of Agenda (MOTION) A motion to approve the agenda of Wednesday November 19th 2016 was made by Laura Quinte and seconded by Rena Patton. Carried.

Conflict of Interest. None.

Approval of Minutes (MOTION) A motion to approve the minutes of October 19th 2016 was made by Laura Quinte and seconded by Rena Patton. Carried.

Business arising from the Minutes. Kakabeka Seniors Tech centre closing November 25th 2016. Discussion on take down plans. International Festival of Authors was very successful and enjoyed by those in attendance. Open House. Murillo Library. Saturday November 19th. 2:00pm ribbon cutting ceremony. Refreshments to be served. Intern funding declined. Volunteer/Staff Appreciation. Sunday December 4th. At Rosslyn Library. Discussion.

Correspondence. None.

Financial. Banking information deferred to December meeting. Provincial funding arrived.

Page 94 of 164 REPORTS OF COMMITTEES, ITEM #(b)

Katherine Moorey sponsored “Thrice the brinded cat hath mew’d” 2017 budget to be presented to Council by Doug and Maxine on Monday November 21st at 9:00am.

New Business/CEO report. Writer in Residence Program. (MOTION) This program would provide writing space for the author in return for running programs/tutorials on writing. A motion to provide this space to Josh Lavalee was made by Rena Patton and seconded by Laura Quinte. Carried. Chair Exercises. Leader needed for January/February. Christmas hours. The library will be closed the week of December 26th to 30th. Lake Superior plates will be available again. Call Maxine if interested. Laura Quinte will write the Friends article for December.

Library Report (Attached) Current and upcoming programs and Kakabeka Senior’s Tech Centre Report on reverse of Agenda.

Strategic Plan. Deferred.

Next Meeting. Wednesday December 14th 2016, 6:30pm Murillo branch.

Adjourn (MOTION) A motion to adjourn the meeting was made by Rena Patton and seconded by Laura Quinte. Carried.

Page 95 of 164 REPORTS OF COMMITTEES, ITEM #(c)

Page 96 of 164 REPORTS OF COMMITTEES, ITEM #(d)

BOARD OF HEALTH MEETING

MINUTES OF THE MEETING: October 19, 2016

TIME OF MEETING: 1:00 PM

PLACE OF MEETING: Victoria Inn – Thunder Bay

CHAIR: MR. JOE VIRDIRAMO

BOARD MEMBERS PRESENT: ADMINISTRATION PRESENT:

Mr. Andrew Brigham Dr. Janet DeMille, Medical Officer of Health Mr. Jay Daiter Mr. Doug Health, Chief Executive Officer Mr. Terry Fox Ms. Linda Roberts, Director – Health Promotion Ms. Maria Harding Ms. Sarah Stevens, Executive Assistant and Secretary to Mr. Richard Harvey the Board of Health Mr. Bernie Kamphof Mr. Bob MacMaster Mr. Andy Major Mr. Jack Masters Mr. James McPherson Ms. Karen Morley Mr. Roger Shott Mr. Aldo Ruberto Mr. Joe Virdiramo

REGRETS:

Mr. N. Gale Mr. D. Smith

CALL TO ORDER

The Chair called the meeting to order at 1:00 p.m.

1. ATTENDANCE AND ANNOUNCEMENTS

The Chair presented regrets from Mr. Gale and Mr. Smith, and welcomed Mr. Andy Major, the new representative from Manitouwadge, and guest attendee, Ms. Alana Bishop, from Oliver Paipoonge.

2. DECLARATIONS OF PECUNIARY INTEREST

There were no declarations of pecuniary interest. Page 97 of 164

Thunder Bay District Health Unit REPORTS OF COMMITTEES, October 19, 2016ITEM #(d) Board of Health (Regular Session) Minutes Page 2 of 6

3. AGENDA APPROVAL

Resolution No. 76-2016

MOVED BY: R. Harvey SECONDED BY: J. McPherson

THAT the Agenda for the Regular Board of Health Meeting to be held on October 19, 2016, be approved.

CARRIED

4. INFORMATION SESSION

There was no information session.

5. MINUTES OF THE PREVIOUS MEETINGS

5.1 Thunder Bay District Board of Health

The Minutes of the Thunder Bay District Board of Health Meeting held on September 21, 2016, to be approved.

Resolution No.: 77-2016

MOVED BY: A. Ruberto SECONDED BY: K. Morley

THAT the Minutes of the Thunder Bay District Board of Health (Regular and Closed Session) Meeting held on September 21, 2016, be approved.

CARRIED

6. MATTERS ARISING FROM THE MINUTES

There were no matters arising from the previous minutes.

Page 98 of 164 Thunder Bay District Health Unit REPORTS OF COMMITTEES, October 19, 2016ITEM #(d) Board of Health (Regular Session) Minutes Page 3 of 6

7. BOARD OF HEALTH (CLOSED SESSION) MEETING

Resolution No.: 78a-2016

MOVED BY: J. McPherson SECONDED BY: R. Harvey

THAT the Board of Health move into a closed session to receive information relative to labour relations.

CARRIED

At 1:05 p.m., the Board of Health moved into a closed session.

The following individuals left the meeting room:

Ms. Alana Bishop Ms. S. Stevens, Secretary to the Board of Health

Mr. Bernie Kamphof also left the meeting room.

At 1:40 p.m., the Board of Health moved out of Closed Session and resumed regular business.

The following individuals returned to the meeting room:

Mr. Bernie Kamphof Ms. Alana Bishop Ms. S. Stevens, Secretary to the Board of Health

Ms. Catherine Schwartz-Mendez joined the meeting.

8. DECISIONS OF THE BOARD

8.1 Program Based Grants 2016 Funding Approval

Report No. 44-2016 (Administration) relative to recommendations for approval of the MOHLTC Funding for 2016 was presented. Mr. D. Heath provided further information to the Board with respect to the transfer of funds from the Oral Health Mandatory Core Program Budget to the Healthy Smiles Ontario (HSO) 100 % Funded Budget and advised that further discussions with the MOHLTC are scheduled to address the matter.

It was the consensus of the Board to obtain further clarification from the MOHLTC with respect to the HSO Funding prior to approving the 2016-17 funding allocation.

Page 99 of 164 Thunder Bay District Health Unit REPORTS OF COMMITTEES, October 19, 2016ITEM #(d) Board of Health (Regular Session) Minutes Page 4 of 6

8. DECISIONS OF THE BOARD (Continued)

8.1 Program Based Grants 2016 Funding Approval (Continued)

Resolution No.: 79b-2016

MOVED BY: A. Ruberto SECONDED BY: B. MacMaster

THAT with respect to Report No. 44 – 2016 (Chief Executive Officer) we recommend that the approval of the funding allocation for the 2016-17 funding year be deferred to the November 16, 2016, Board of Health Meeting.

CARRIED

8.2 Janitorial Contract Extension

Report No. 47-2016 (Finance) relative to recommendations for the contract for Janitorial Services at the Thunder Bay District Health Unit.

Resolution No. 80-2016

MOVED BY: R. Shott SECONDED BY: A. Major

THAT with respect to Report No. 47 – 2016 (Administrative Services), we recommend that the second and final option year of the Janitorial Services contract be extended to Personal Touch Cleaning at a total cost of $52,811 (taxes extra) for the period December 1, 2016, to November 30, 2017;

AND THAT the Chief Executive Officer and Manager of Finance be authorized to complete any administrative requirements of the Janitorial Services contract, as required.

CARRIED

8.3 alPHa Fall Symposium – November 17 - 18, 2016

A memorandum from Mr. D. Heath, Chief Executive Officer, dated October 11, 2016, containing a resolution relative to the above noted was presented.

Resolution No. 81-2016

MOVED BY: A. Major SECONDED BY: R. Shott Page 100 of 164 Thunder Bay District Health Unit REPORTS OF COMMITTEES, October 19, 2016ITEM #(d) Board of Health (Regular Session) Minutes Page 5 of 6

8. DECISIONS OF THE BOARD (Continued)

8.3 alPHa Fall Symposium – November 17 – 18, 2016 (Continued)

THAT the following members of the Board be authorized to attend the 2016 alPHa Fall Symposium to be held in Toronto, Ontario, on November 17-18, 2016

1. Mr. Roger Shott 2. Ms. Karen Morley 3. Mr. Andy Major 4. Mr. Richard Harvey

AND THAT all expenses be paid in accordance to Policy No. BH-02-04 - Board Members’ Reimbursement.”

CARRIED

9. COMMUNICATIONS FOR INFORMATION

9.1 2016 Mid-Year Accountability Agreement Performance Indicators

Report No. 46-2016 (Medical Officer of Health) relative to providing the 2016 mid-year reporting for the 2014-2016 Accountability Agreement Performance Indicators, was presented for information.

9.2 Nutritious Food Basket

A report on the results of the Nutritious Food Basket Survey with an infographic relative to Food Security in the District of Thunder Bay was presented for information.

10. NEXT MEETING

The next regularly scheduled Board of Health meeting will be held on Wednesday, November 16, 2016, at 1:00 p.m.

Page 101 of 164 Thunder Bay District Health Unit REPORTS OF COMMITTEES, October 19, 2016ITEM #(d) Board of Health (Regular Session) Minutes Page 6 of 6

11. ADJOURNMENT

Resolution No. 82-2016

MOVED BY: Mr. R. Shott SECONDED BY: Mr. A. Major

THAT the Board of Health meeting held on October 19, 2016, be adjourned at 2:05 p.m.

CARRIED

______Chair, Board of Health Chief Executive Officer

______Recording Secretary

Page 102 of 164 REPORTS OF COMMITTEES, ITEM #(e)

^-\ LAKEHEAD REGION CONSERVATION AUTHORITY

Minutes of the Ninth Regular Meeting of the Lakehead Region Conservation Authority held on Wednesday, October 26,20"t6, in the Authority Boardroom. The Chair called the Meeting to order at 4:30 p,m.

PRESENT: Donna Blunt, Chair 4:30 p.m. - 5:57 p.m. Jim Vezina, Vice Chair 4:30 p.m. - 5:57 p.m. Grant Arnold 4:30 p.m. - 5:57 p.m. Ken Boshcoff 4:30 p.m. -5:24p.m. Erwin Butikofer 4:30 p.m. - 5:57 p.m. Jim Byers 4:30 p.m. - 5:57 p.m. Ed Chambers 4:30 p.m. - 5:57 p.m. Andrew Foulds 4:35 p.m. - 5:57 p.m. Linda Rydholm 4:30 p.m. - 5:57 p.m. Wendy Wright 4:30 p.m. - 5:57 p.m.

ALSO PRESENT: Tammy Cook, Chief Administrative Officer Michael Heath, Finance Manager Simon Shankie, Watershed Manager Melanie o'Riley, Administrative clerk/Receptionist, recorder of Minutes

1 ADOPTION OF AGENDA

Resolution #119/16

Moved by Jim Byers, Seconded by Linda Rydholm

'THAT: the Agenda is adopted as publìshed.' CARRIED.

2. DISCLOSURE OF INTEREST

Ken Boshcoff declared a conflict of interest with Agenda item #7 Staff Reports.

9th Regular LRCA Meeting Minutes - October 26,2016 1 Page 103 of 164 REPORTS OF COMMITTEES, ITEM #(e) 3. MINUTES OF PREVIOUS MEETING

Resolution #120/16

Moved by Erwin Butikofer, Seconded by Jim Byers

'THAT: the Minutes of the Lakehead Region Conservation Authority Eighth Regular Meeting hetd on Wednesday, September 28, 2016, together with the ln-Comera portion are adopted as published," CARRIED.

4, IN.CAMERA AGENDA

Resolution #121/16

Moved byJim Byers, Seconded by Linda Rydholm

'THAT: we now go into committee of the whole (tn-camera) at 4:3r p,m." ÇARRIED.

Resolution #122/16

Moved by Erwin Butikofer, Seconded by Jim Byers

"THAT: we go into Open Meeting at 4:54 p.m.' CARRIED.

The purpose of the ln-Camera Meeting pertained to personnel, property and third party matters.

5. BUSINESS ARISING FROM PREVIOUS MINUTES

(a) File: Proposed 2017 Budget

Discussion of the proposed 2017 budget took place. Staff were directed to advise the City that the draft budget will be left as presented at this time. Members were reminded that the budget is not ratified until the February Board Meeting.

(b) File: Hazelwood Lake Pavilion

Members were advised that the Hazelwood Lake Pavilion installation will be postponed until 2017 as the supplier notified staff that the estimated delivery date won't be until early December. The request-for-quote will be released in the early spring.

Members were invited to the Watercrossing Workshop being co-hosted by the Lakehead Region Conservation Authority (LRCA) and the Ministry of Natural Resources and Forestry (MNRF)that is being held on Thursday, November 9,2016.

9th Regular LRCA Meeting Minutes - October 26,2016 2 Page 104 of 164 REPORTS OF COMMITTEES, ITEM #(e)

(d) Conservation Authorities Act Review

Members were advised that the MNRF has released a report summarizing feedback provided on proposed priorities updating the Conservation Authorities Act. A copy was circulated at the Meeting.

6. CORRESPONDENCE

(a) File: Ministry Mandate Letters

Members were provided with the mid-term Ministry Mandate Letters from Northern Development and Mines, Ministry of Environment and Climate Change and Ministry of Natural Resources and Forestry.

(b) File: Lake Superior Lakewide Action and Management plan

Correspondence was received related to the 2015-2019 Lake Superior Lakewide Action and Management Plan (LAMP) which is an ecosystem-based strategy for restoring and protecting Lake Superior water quality. A copy was circulated at the Meeting.

Members requested updates on the Waukesha water-taking issue when information is available.

Correspondence received from Conservation Ontario (CO)was detailed in the Agenda.

7, STAFFREPORTS

Members reviewed and discussed the Staff Report No. CORP-03-2016.

Resolution #123/16

Moved by Jim Vezina, Seconded by Grant Arnold

'THAT: Staff Report No, CORP-03-2016 is received AND FURTHERTHAT a sign is not permitted to be erected on the Jim Jessiman Nature Preserve," CARR|¡ED

8. TREASURER'S REPORT

Members were provided with the monthly Treasurer's Report for expenses and revenues for September plus totals to date for Administration, Capital and Vehicle and Equipment Program.

9th Regular LRCA Meeting Minutes - October 26,2016 3 Page 105 of 164 REPORTS OF COMMITTEES, ITEM #(e)

9. PASSING OF ACCOUNTS

Resolution #124/16

Moved by Grant Arnold, Seconded by Jim Vezina

'THAT: having examined the accounts for the period of September l, 2016 to September 30, 2016 cheque #642 to #669 for 555,975.61and preouthorized payments of 569,52...g4, for a total of Sl 25,547.45, we approve their payment." CARRIED.

10. REGULATORY ROLE

The Plan lnput and Review for the period from September 29, 2016 to Octob er 26,2016, was circulated.

The Permits issued for the period from September 29, 2016 to October 26,2016, were circulated.

11. PROJECTSUPDATE

Members were proved with the written updates on on-going projects/activities as detailed in the Agenda.

It was noted that staff have completed the following mandatory training utilizing HR Downloads training modules:

o WHMIS 1988 o AODA Customer Service Training o Understanding Human Rights Training o lntroduction to Bill 132 Training o Occupational Health and Safety Awareness Training for Workers in Ontario . Workplace Violence and Harassment Training

Members were advised that all staff (except for the Education/Special Projects Co-ordinator) have completed First Aid training.

Members were advised that the Engaging Seniors program will be opened up to include families

Discussion of Ontario Regulation 139/96 took place. A full staff report will be prepared for the November Board Meeting.

Members reviewed and discussed entering into an Agreement with the Upper Thames River Conservation Authority regarding LRCA membership in the WISKI hub.

9th Regular LRCA Meeting Minutes - October 26,2016 4 Page 106 of 164 REPORTS OF COMMITTEES, ITEM #(e) Resolution #125/16

Moved by Jim Vezina, Seconded by Grant Arnold

'THAT: the Chair and CAO are authorized to negotiate and enter into an Agreementwith the lJpper Thomes River Conservation Authority regarding LRCA membership in the WISKI hub". CARRIED.

12, SOURCE WATER PROTECTION

Members were provided with an update on the Source Protection Committee replacement process.

It was noted that the next Source Protection Authority Meeting will be held on November 30, 2016, immediately after the regular LRCA Board Meeting.

13. NEW BUSINESS

None.

14, NEXT MEETING

Wednesday, November 30, 2016, at 4:30 p.m., followed by a Source Protection Authority Meeting.

15. ADJOURNMENT

Resolution #126/16

Moved by Wendy Wright, Seconded by Ed Chambers

"THAT: the time being 5:57 p.m. AND FURTHERTHAT there being no further businessTHAT we adjourn." CARRIED.

Chair Chief Admin rative Officer

9th Regular LRCA Meeting Minutes - October 26,2016 5 Page 107 of 164 REPORTS OF COMMITTEES, ITEM #(f)

INC.WATER 3:; SOURCE “E” D 5' EEK PROTECTI ON

ADOPTIONOF AGENDA

DISCLOSUREOF INTEREST

Page 108 of 164 REPORTS OF COMMITTEES, ITEM #(f) MINUTES OF PREVIOUSMEETING

SOURCEPROTECTIONCOMMITTEE

Source Protection Committee Reduction in Size

Source Protection Committee Re—appointment

Page 109 of 164 REPORTS OF COMMITTEES, ITEM #(f)

SOURCEPROTECTION IMPLEMENTAT

CitvofThunder BavEmerqencv Manaqement Plan Updates

First Annual Source Protection Plan Regort

Page 110 of 164 REPORTS OF COMMITTEES, ITEM #(f)

LAKEHEADSOURCE PROTECTIONAREA/PLANNING

Chair's Meeting

Page 111 of 164 REPORTS OF COMMITTEES, ITEM #(f)

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Page 125 of 164 REPORTS OF COMMITTEES, ITEM #(h) Minutes of the Board Meeting Thursday, October 27, 2016 White Water Golf Club, Municipality of Oliver Paipoonge

1. Call to order The meeting was called to order at 7 p.m. by the President, Wendy Landry.

Present:

Executive Director Beth Stewart

The President welcomed Cheryl Fort, the new alternate representative and new councillor from Hornepayne.

Regrets:

• Richard Harvey, Member, Town of Nipigon • Ray Lelievre, Member, Town of Manitouwadge • Rebecca Johnson, Alternate Member, City of Thunder Bay • Donna Blunt, Alternate Member, Municipality of Shuniah 2. Approval of the Agenda

MOTION

Made by Eric Pietsch

Page 126 of 164 REPORTS OF COMMITTEES, ITEM #(h) Minutes of the TBDML Board Meeting, October 27, 2016

Seconded by: Bob Krause

THAT the agenda be adopted as printed with the addition of the receipt of the report from Karen O’Gorman, The Thunder Bay District Municipal League representative to Thunder Bay Food Strategy. CARRIED

3. Minutes of Board meeting held August 13, 2016 in Nipigon, ON

MOTION

Made by Larry Hebert

Seconded by: Roger Shott

THAT the minutes be adopted as printed. CARRIED

4. Business Arising from the Minutes None

5. Financial Matters (a) Financial Statements (i) Income Statement to Sept 30, 2016 MOTION

Made by Jerry Loan

Seconded by: Don Modin

THAT the income statement to Sept 30, 2016 indicating a net income of $2,050.37 be received. CARRIED

(ii) Balance Sheet to Sept 30, 2016 MOTION

Made by Willy Liebigt

Seconded by: Cathy Woodbeck

THAT the Balance Sheet as of Sept 30, 2016 indicating assets of $26,840.53 be received. CARRIED

(iii) Proposed 2017 Budget MOTION

Made by Rodney Swarek

Page 127 of 164 REPORTS OF COMMITTEES, ITEM #(h) Minutes of the TBDML Board Meeting, October 27, 2016

Seconded by: Wendy Wright

THAT the proposed budget for 2017 be received and presented to the membership at the 2016 Annual Meeting. CARRIED

6. Ongoing Business None 7. New Business (a) Proposed Policy Revision POLICY 10 Sponsors Suggested Changes: (v) Platinum - $2,000.00 and over – … (INSERT: Vertical or stand-alone) banner .(DELETE: at both meetings)….. It shall be the sponsor’s responsibility to provide the banner. Other changes: Offer advertizing to all sponsors in the printed package. Size of advertizing would depend on level of sponsorship. . Vertical standalone banners will continue to be offered only to platinum sponsors.

8. Correspondence (a) Email from Hornepayne: change to the alternate representative to TBDML 9. Other Business (a) Introduction of Speakers/time monitoring/question period control 1. Joyce Hunter (Walk a Mile in Her Shoes) Larry Hebert 2. Karen Peacock (Tourism Excellence North) Wendy Wright 3. Bill Mauro, MPP Wendy Landry 4. Carla Nell, MPAC Cathy Woodbeck 5. Dawson Mihichuk (Ranked Ballots) & Dave Meslin Alana Bishop 6. Naomi Guiliano (Healthy Kids) Erick Pietsch 7. Catherine Schartz (Urban Agriculture) Jerry Loan & Thora Cartlidge &Erin Beagle & Peggy Baillie

(b) Willy Liebigt reported on what is happening in the Algoma Municipal Association where discussions have centered on hydro costs. He suggested that the two organizations could work together on this issue.

Rick Dumas noted that Jan 2017 there will be an overview of reductions for “low density northern” communities intended to benefit rural residents who are not supplied with natural gas. The definition of the term “rural” has not be clarified.

A meeting on Nov 7th, 2016 in the Municipality of Greenstone is planned with the Minister of Energy and the Hon. Mr. Gravelle.

It was noted that the carbon tax on hydro and gas will be applied to the delivery charges. 3

Page 128 of 164 REPORTS OF COMMITTEES, ITEM #(h) Minutes of the TBDML Board Meeting, October 27, 2016

(c) The Oliver Paipoonge representative to the Thunder Bay District Municipal League will change in 2017 to Bernie Kamphof.

(d) In moving to one meeting a year, our elections are out of synchronization with NOMA. Current Thunder Bay District Municipal League representatives to the NOMA board which will hold elections in the spring of 2017 (Wendy Landry as President of the TBDML, Larry Hebert as the representative from the west, Rick Dumas as the eastern representative and Linda Racicot as the administrative representative) will not change until Oct 2017.

10. Committee Reports: (a) Thunder Bay and Area Food Strategy (written report) 11. Next meeting: Saturday, February 25, 2017 at the Multicultural Centre (Board Room), Thunder Bay at 1 p.m. 12. Adjourn

MOTION

Made by Eric Pietsch

Seconded by: Wendy Wright

THAT we do now adjourn at 8:15 p.m.

Page 129 of 164 BY-LAWS, ITEM #(a) / Om DA*‘7:pog_rg' zwuw

THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE

BY-LAW NO. 966 - 2016

A By-law to appoint a ChiefAdministrative O?icer, Clerk and Deputy Treasurer for the Corporation ofthe Municipality of Oliver Paipoonge.

WHEREAS the Municipal Act, 2001, Section 229 provides that the Council may appoin a chief administrative of?cer. t

AND WHEREAS the Municipal Act, 2001, Section 228 (1) provides that the Council shall appoint a clerk.

AND WHEREAS the Municipal Act, 2001, Section 286 (2) provides that the Council may appoint deputy treasurers.

NOW THEREFORE the Council of the Corporation of the Municipality of Oliver Paipoonge hereby enacts as follows:

THAT Wayne Hanchard be and is hereby appointed Chief Administrative Officer, Clerk and Deputy Treasurer for the Corporation of the Municipality of Oliver Paipoonge.

2. THAT this appointment comes into force and takes effect on January 3, 2017.

3. THAT By-law No. 717 - 2013 is hereby repealed on January 3, 2017

4. That this by-law shall come into force and take effect upon the ?nal reading thereof

Enacted and passed this 12"‘of December, A.D. 2016, as witnessed by the Seal of the Corporation and the hands of its proper Of?cers.

THE CORPORATION OF THE MUNICIPALITY

Mayor Lucy Kloosterhuis

Margaret Dupuis, Chief Administrative Officer/Clerk

Page 130 of 164 BY-LAWS, ITEM #(a)

Page 131 of 164 BY-LAWS, ITEM #(b)

Page 132 of 164 BY-LAWS, ITEM #(b)

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Page 133 of 164 Action Items, ITEM #(a)

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Page 137 of 164 Action Items, ITEM #(c) TOWNS A o|= sou'r|-| STORMONT I MOVED avg 0--* _,~unonRESQLUTION no E551 QQILQ

SECONDED DATE November 9, 2016

WHEREAS the Upper Canada District hool Board (UCDSB) has commenced a Pupil Accommodation Review (PAR) study that may result in the closure of dozens of schools across the Board, many in SDG; And whereas the aggressive timelines imposed by the UCDSB simply do not allow for sufficient time for adequate and reasonable public consultation and review by those impacted by the closures; And whereas it is understood that no discussion is contemplated or taken place between the UCDSB and the 3 other local school boards regarding sharing underutilized space; And whereas schools are an essential element of the fabric of our rural communities; Now therefore we, the 32 elected representatives (upper and lower tier) of the 65,000 residents of Stormont, Dundas and- Glengarry, collectively demand that the PAR being undertaken by the UCDSB be immediately suspended for a period of 1 year, to allow adequate time to complete the work necessary to chart the course ahead that is in the best interests of all UCDSB students, AND FURTHERMORE THAT the policy issued by the Ontario Ministry of Education on March 26, 2015, deleting the requirement that local school boards take into consideration the social, economic or geographic implications of school closures, be immediately reviewed, given the devastating impact this policy has on rural schools. 1:1 DEFEATED El DEFERRED ‘CARRIED Chairperson

Recorded Vote: Councillor Primeau __ Councillor Smith Councillor Waldroff Deputy Mayor Hart Mayor Bancroft

Page 138 of 164 Action Items, ITEM #(d)

December 1, 2016

Dear AMO Member:

RE: Federal Infrastructure Phase 2 Incrementality Resolution

As you know, the federal government announced additional infrastructure funding over the next 12 years in the Fall Economic Statement as part of its Phase 2 programming. It is consulting on design aspects for Phase 2 in order for it to be known before the funding programs begin in 2018.

AMO has endorsed a number of principles for the funding design – that it should maximize municipal flexibility; respect the breadth of municipal infrastructure assets and priorities; and provide stable, predictable, formula-based funding to municipal governments.

The role of incrementality and the funding formula (i.e., the share by each order of government) are important aspects. In communicating our principles to the federal government, we have noted the impacts of different formula approaches. The ideal position for municipal governments would be a 50% federal, 33% provincial, and a 17% municipal portion. This would mean a smaller share of municipal capital costs would recognize ongoing municipal operating costs which are generally not eligible for funding purposes. In reality, very few provinces agreed to fund 33% of Phase 1 programs, and some didn’t put up new funds where they agreed to it. In Ontario, the provincial government did add new funding, in the amount of $250 million (25%) for the recent Clean Water and Wastewater Fund (CWWF). This was in addition to its existing multi-billion long term infrastructure plan. No provincial funding was added for the federal public transit agreement.

Generally, incrementality has been a feature of prior federal programs. It requires that municipal and provincial governments spend new additional funds for each infrastructure project in order to meet the eligibility rules. This requirement may have had some merit before municipal governments had comprehensive asset management plans and related multi-year capital plans. Going forward, it will confuse the principles and practice of asset management not to mention municipal financial planning because it would influence municipal priorities. Where there are multi-year capital plans, based on asset replacement and maintenance priorities of an asset management plan, the federal funding should be aligned with these municipal plans. Phase 2 should align with municipal long-term planned spending, not the other way around.

Page 139 of 164 Action Items, ITEM #(d) 2

We hope that you agree. If so, please adopt the attached resolution and add your voice to AMO’s. AMO continues to believe that good asset management is the foundation of appropriate municipal infrastructure and financial management. Funding approaches must support it to further advance the culture of municipal asset management in Ontario.

Sincerely,

Lynn Dollin AMO President

200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527 Page 140 of 164 Action Items, ITEM #(d) 3

FEDERAL INFRASTRUCTURE PHASE 2 INCREMENTALITY RESOLUTION

WHEREAS municipal governments’ infrastructure is critical to our collective economic health; WHEREAS stable, predictable and formula- based infrastructure funding allows municipal governments to plan and schedule investments in infrastructure; WHEREAS Ontario municipal governments have asset management plans which set out a municipality’s longer term capital plan which reflects the infrastructure priorities of these asset management plans; and WHEREAS a federal incrementality rule interferes with municipal long-term infrastructure priorities and diminishes the value of municipal asset planning and management; NOW, THEREFORE BE IT RESOLVED that the (name of municipality) calls on the federal government to provide long-term, predictable, and formula-based funding in its Phase 2 programs for municipal governments; and BE IT ALSO RESOLVED that the (name of municipality) calls on the federal government to change incremental requirements in Phase 2 to recognize in Ontario that a municipal government’ asset management plan meets a municipal incremental infrastructure requirement.

Please forward your resolution to: AMO President Lynn Dollin [email protected]

200 University Ave. Suite 801 www.amo.on.ca Tel 416. 971.9856 Toll Free in Ontario Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527 Page 141 of 164 Action Items, ITEM #(e)

Page 142 of 164 Action Items, ITEM #(e)

Page 143 of 164 Action Items, ITEM #(f)

Page 144 of 164 Action Items, ITEM #(f)

The District of Thunder Bay Social Services Administration Board (TBDSSAB) is requesting responses to this Expression of Interest (EOI) from non-pro?t and private sector organizations wishing to create affordable rental housing withinthe District of Thunder Bay. Responses to this EOI received by the TBDSSABwill be considered for funding opportunities through the Can:-1da—OntarioInvestment in Affordable Housing (IAH)for Ontario Extension Program and the Canada-Ontario Social Infrastructure Fund (SIF) Investment in Affordable Housing

Page 145 of 164 Action Items, ITEM #(g)

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Page 148 of 164 Action Items, ITEM #(h)

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Page 151 of 164 For Information Only, ITEM #(a)

Page 152 of 164 For Information Only, ITEM #(a)

Page 153 of 164 For Information Only, ITEM #(a) Initial Board of Directors Resource Productivity and Recovery Authority Ms. Nidhi Tandon, Board Member With a background in development economics, Nidhi began her career as an economics journalist/reporter with the Zimbabwe International News Agency and the BBC Africa Service and subsequently worked for the CommonwealthSecretariat and the Overseas Development Institute in the UK.

In Canada, sh e established a consulting practice, Networked intelligence for Development, which provides a range of techn ical assistance, advice and analysis to internationalclevelopment and financialinstitutions on sustainable and equitable development. At home in Toronto, Nidhiteaches at Humber and Seneca, is a board director with Oxfam and is an Ombudsman for Banking and Investment Services council member.

Mr. Tom Wright, Board Member Tom is the elected Chair of the Interim Board of Directors of the Ontario FilmAuthority, the Bereavement Authority of Ontario and the CondominiumAuthority of Ontario. Tom became CEO at the Real Estate Council of Ontario (RECO) in 2002 until his retirement in September 2014. RECO was one of the first delegated administrative authorities established by what is now the Ministryof Government and Consumer Services. From 1991 to 1997, Tom was the Informationand Privacy Commissioner for the Province of Ontario.

A graduate of Queen’s Law School, Tom was called to the Ontario Bar in 1975 and practised law for 10 years prior to joining the Ontario Public Service

Page 154 of 164 For Information Only, ITEM #(b)

Page 155 of 164 For Information Only, ITEM #(b)

Page 156 of 164 For Information Only, ITEM #(c)

Page 157 of 164 For Information Only, ITEM #(c)

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Page 158 of 164 For Information Only, ITEM #(d)

Page 159 of 164 For Information Only, ITEM #(d)

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Page 162 of 164 PENDING ITEMS, ITEM #(a) PENDING ITEMS

DATE TO BE ITEM ACTION RESPONSIBILITY DATE COMPLETED REQUIRED REQUESTED 2017 Rosslyn Municipal Drainage Engineer CAO/Clerk Apr 11/16 Drain Preparing 2016 Templeman Drainage CAO/Clerk Jan 19/15 Municipal Drain Superintendent Preparing for a Meeting 2016 Rosslyn Water Report to Council on CAO/Clerk May 25/15 System Proposal for a Study re Capacity 2016 South Landfill Submitted to MOECC CAO/Clerk May 25/15 Certificate of Awaiting Response Approval Spring 2016 Russ Wanzuk Legal Agreement for CAO/Clerk Jan 12/15 Automotive the collection Collection At Completion Zoning By-law Review Wording of Manager of Planning July 14/14 of Official Plan Contravention Home Industry / Occupation in the Zoning By-law ______

Ongoing Ambulance Station Follow up CAO Jun 23/14 Ongoing United Church in Follow up CAO May 9/16 Kakabeka Ongoing Murillo Library Follow up CAO July 18/16 Building

Page 163 of 164 CONFIRMING BY-LAW, ITEM #(a) Om?PAIP00.L.!G.§ ,/I.‘--'~1Nd.v£‘q

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