THE CORPORATION OF THE MUNICIPALITY OF OLIVER PAIPOONGE MUNICIPAL COUNCIL COUNCIL MEETING A G E N D A DATE: December 12, 2016 TIME: Immediately Following Public Meeting PLACE: Council Chambers Oliver Paipoonge Municipal Complex PRESIDING: Mayor L. Kloosterhuis MEMBERS OF COUNCIL: Councillor A. Bishop Councillor J. Byers Councillor B. Kamphof Councillor A. Vis MUNICIPAL OFFICERS: Margaret (Peggy) Dupuis, CAO/Clerk Karen Caren, Treasurer/Deputy CAO Judy Jacobson, Deputy Clerk Chris Bowles, Public Works Superintendent Kyle Bushby, Community Services Supervisor Sharron Martyn, Manage of Planning Mike Horan, Fire Chief Larry Eyres, By-law Enforcement Officer Tom Butler, Chief Building Official ORDERS OF THE DAY: OPENING THE MEETING DISCLOSURES OF INTEREST ADOPTION OF THE AGENDA DEPUTATIONS MINUTES OF PREVIOUS MEETINGS REPORTS OF MUNICIPAL OFFICERS REPORTS OF COMMITTEES MAYOR'S REPORT BY-LAWS PETITIONS AND COMMUNICATIONS PENDING ITEMS NEW BUSINESS ADJOURNMENT Page 1 of 164 PAGES 1. CALL TO ORDER 2. DISCLOSURES OF INTEREST 3. ADOPTION OF AGENDA (a) Adoption of the Agenda THAT with respect to the December 12, 2016, Council Agenda, we recommend that the agenda as printed including any additional information and new business be confirmed. 4. DEPUTATIONS 5. MINUTES OF PREVIOUS MEETINGS (a) Council (2017 Operating and Capital Budget) 12 - 17 Minutes of the Council (2017 Operating and Capital Budget) held on November 22, 2016, for approval. Discussion on the above noted minutes. THAT the Minutes of the Council (2017 Operating and Capital Budget) held on November 22, 2016, BE APPROVED. (b) Special Closed Session Meeting 18 - 19 Minutes of the Special Closed Session Meeting held on November 22, 2016, for approval. THAT the Minutes of the Closed Session Meeting held on November 22, 2016, BE APPROVED. (c) Council Meeting 20 - 35 Minutes of the Council Meeting held on November 28, 2016, for approval. Discussion on the above minutes. THAT the Minutes of the Council Meeting held on November 28, 2016, BE APPROVED. Page 2 of 164 PAGES (d) Closed Session Meeting 36 - 37 Minutes of the Closed Session Meeting held on November 28, 2016, for approval. THAT the Minutes of the Closed Session Meeting held on November 28, 2016, BE APPROVED. 6. REPORTS OF MUNICIPAL OFFICERS (a) Fire and Emergency Services 38 Activity Log from the Fire and Emergency Services for November 2016, for information. (b) Fire and Emergency Services 39 - 42 Minutes of the Fire and Emergency Services Officers Meeting held on November 15, 2016, for information. (c) Building Monthly Report 43 Report from the Building Department for November 2016, for information. (d) By-law Enforcement 44 - 45 Report from Larry Eyres, By-law Enforcement Officer for November 2016, for information. (e) Water for Making Ice - Norwest Recreation Centre 46 Report No. 2016.96 to obtain Council approval to install a RO membane system at the Norwest Recreation Centre to reduce the mineral content of the ice making water. (f) Planning Monthly Report 47 - 48 Monthly report from the Manager of Planning. Page 3 of 164 PAGES (g) Committee of Adjustment - Application No. 1B/66/16 on behalf of John 49 - 57 and Debra Ulakovic on property known as Part of Lot 17, Concession A, S/R, Part 2 on Plan 55R-10239, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed new lot, for comments. THAT with respect to Application No. 1B/66/16 on behalf of John and Debra Ulakovic, Council's comments are as follows: ____________________ (h) Committee of Adjustment - Application No. 1B/67/16 on behalf of John 58 - 65 and Debra Ulakovic on property known as Part of Lot 17, Concession A, S/R, Part 2 on Plan 55R-10239, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge for a proposed minor variance, for comments. THAT with respect to Application No. 1B/67/16 on behalf of John and Debra Ulakovic, Council's comments are as follows: ____________________ (i) Committee of Adjustment - A copy of a Notice of Decision on 66 - 67 Application No. 1B/57/16 on behalf of Kay Bee Seniors Non-Profit Housing Corporation on property known as ML11X, Reference Plan 55R-9894, Part 3, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for a proposed new lot, for information. (j) Committee of Adjustment - A copy of a Notice of Decision on 68 - 69 Application No. 1B/58/16 on behalf of Daniel Wing on property known as Lot 21, Concession 3, Reference Plan 55R-6238, Part 1, Geographic Municipality of Paipoonge, now the Municipality of Oliver Paipoonge, for a proposed new lot, for information. (k) Committee of Adjustment - A copy of a Notice of Decision on 70 - 72 Application Nos. 1B/59/16 and 1B/60/16 on behalf of Elizabeth Ellchook and Michael Ellchook on property known as Part North Half Lot 14, Concession 1, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for proposed new lots, for information. (l) Committee of Adjustment - A copy of a Notice of Decision on 73 - 74 Application No. 1B/63/16 on behalf of Katie and Neal Cardy on property known as Part South Half Lot 8, Concession 1, Part 1 on 55R- 88505, Geographic Township of Oliver, now the Municipality of Oliver Paipoonge, for information. Page 4 of 164 PAGES (m) Committee of Adjustment - Minutes of the Committee of Adjustment 75 - 78 Meeting held on October 13, 2016, for information. (n) Request to Set up a Temporary Office - Old Municipal Office 79 John Valley appeared before Council at their meeting held on November 28, 2016, requesting permission to set up a temporary office location in the old municipal offices for six months or until a new tenant is found by the municipality. Letter from Josh Valley dated December 1, 2016, advising he is rescinding the above noted request. (o) Finance Options for New Municipal Office At the November 22, 2016, Council meeting Report No. 2016.94 was presented. At that time Council directed the Treasurer to provide further information on Option 2 being the TD Bank Loan to finance the remaining costs. Report to be distributed separately. (p) Council Appointments NOTWITHSTANDING Resolution No. 385-2014 passed at the Council Inaugural Meeting held on December 1, 2014, relative to Council Appointments, we recommend Councillor A. Vis continue as Council's representative on the Duke Hunt Historical and Founder's Museums and Councillor B. Kamphof be appointed to the Library Board for 2017. (q) Draft Slate River Plowman's Association Lease 80 - 88 A copy of the Draft Slate River Plowman's Association Lease for review. (r) Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange At the Special Council Meeting held on December 6, 2016, Council reviewed the email received from Jiska Westbroek dated December 2, 2016 attaching a copy of the presentation made at the November 28, 2016, meeting. Page 5 of 164 PAGES THAT with respect to the matter pertaining to the Hacquoil Pit/Old PD Railway - Proposed Land(s) Exchange we recommend that the Public Works Superintendent work with Jim Hacquoil and the Ministry of Natural Resources and Forestry to rehabilitate the pit as required; AND THAT Administration proceed to contact KBM to have the trees that have been removed scaled (stumpage x2). (s) Water Supply in Rosslyn 89 A verbal report was provided by Chris Bowles, Public Works Superintendent with respect to supplying water to the proposed subdivision at the old brick yard in Rosslyn. Draft letter for Council review with respect to access to the municipal road allowance to facilitate the installation of a water main for future servicing of properties owned by 988424 Ontario Inc. south of Rosslyn Road. 7. REPORTS OF COMMITTEES (a) Economic Development Committee 90 - 93 Minutes of the Economic Development Committee Meeting held on November 15, 2016, for information. (b) Oliver Paipoonge Public Library 94 - 95 Minutes of the Oliver Paipoonge Public Library Meeting held on November 9, 2016, for information. (c) Rural Cupboard Food Bank Statistics 96 Rural Cupboard Food Bank Statistics from January 2014 to November 2016, for information. (d) Thunder Bay District Health Unit 97 - 102 Minutes of the Thunder Bay District Health Unit Board of Health Meeting held on October 19, 2016, for information. Page 6 of 164 PAGES (e) Lakehead Region Conservation Authority 103 - 107 Minutes of the Lakehead Region Conservation Authority Meeting held on October 26, 2016, for information. (f) Lakehead Source Protection Authority 108 - 112 Lakehead Region Conservation Authority Minutes of the Lakehead Source Protection Authority (SPA) held on April 27, 2016, for information. (g) The District of Thunder Bay Social Services Administration Board 113 - 125 Minutes of TBDSSAB Meeting No. 15/2016 and 16/2016 held on October 27, 2016, for information. (h) Thunder Bay District Municipal League 126 - 129 Minutes of the Thunder Bay District Municipal League Board held on October 27, 2016, for information. 8. MAYOR’S REPORT 9. BY-LAWS (a) Appointment CAO/Clerk/Deputy Treasurer 130 - 131 THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to appoint a Chief Administrative Officer, Clerk and Deputy Treasurer for the Corporation of the Municipality of Oliver Paipoonge, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law. BY-LAW NO. 966-2016 Page 7 of 164 PAGES (b) ZBLA-10-2016 - Zoning Amendment 132 - 133 Elizabeth Ellchook and Michael Ellchook THAT the following By-law be introduced, read, dealt with individually, engrossed, signed by the Mayor and Clerk, sealed and numbered: A By-law to amend By-law No. 185-01, a Zoning By-law, BE APPROVED; AND THAT the Mayor and Clerk be authorized to affix their signatures to said by-law.