City of Quinte West Council Agenda
May 7, 2018
City Hall Council Chambers Call to Order 6:00 PM
1. Closed Session of Council
a) The review of the Minutes of the Closed Session Council Meeting held on April 30, 2018. (Pursuant to Section 239 (2) (c) (d) (e) of the Municipal Act)
b) Confidential Staff Report 18-022EDT from Linda Lisle, Manager of Economic Development and Tourism Services, regarding a proposed or pending disposition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)
6:30 p.m. Public Session of Council 2. Opening
2.1 National Anthem – “O Canada” 2.2 Opening 2.3 Opening Remarks
3. Return to Open Session
4. Approval of Agenda
5. Approval of Minutes
a) Minutes of the Rescheduled Regular Council Meeting held on April 30, 2018.
Resolution: That the Minutes of the Rescheduled Regular Council Meeting held on April 30, 2018 be approved;
And further that the Minutes of the Rescheduled Closed Session Council Meeting held on April 30, 2018 be approved.
6. Disclosure of Pecuniary Interest and the General Nature thereof
7. Delegations and Petitions
7.1 Presentations
a) Mayor Harrison and Council will recognize the Quinte Red Devil’s AAA Minor Peewee hockey team for their accomplishment in winning the 2018 OMHA Peewee AAA Championship.
b) Mayor Harrison and Council will recognize the Quinte West Major Peewee Hawks hockey team for their accomplishment in winning the 2018 OMHA Peewee A Championship.
7.2 Delegations
a) Ms. Wendy Warner, Trenton Memorial Hospital Foundation, will provide Mayor Harrison and Council with a formal introduction of recently appointed Ms. Paula Mason, Physician Recruitment and Retention Coordinator.
b) Mr. Bob Clute, Habitat for Humanity, will present to Mayor Harrison and Council a video and overview regarding Habitat for Humanity.
8. Public Input
9. Committee Reports, Staff Reports and Approval of Accounts
9.1 C.A.O.
a) None
9.2 Corporate & Financial Services
a) Staff Report 18-097CFS from Kevin Heath, City Clerk, regarding "Cannabis Legalization Update".
Resolution: That Staff Report 18-097CFS regarding Cannabis Legalization Update be received as information.
b) Minutes of the Corporate and Financial Services Committee Meeting held on May 2, 2018.
Resolution: That the Minutes of the Corporate and Financial Services Committee Meeting held on May 2, 2018 be approved.
9.3 Planning & Development Services:
a) Staff Report 18-043PD from Louise Smith, Executive Assistant, Planning and Development Services, regarding "Release of Easement - Temporary Turning Circle RP 21M282, Stonecrest Estates - Phase 2, File: D12/S73/01".
Resolution: That Council pass a By-law authorizing the release of the easement for temporary turning circle purposes and the transfer of Blocks 26, 27 and 28 on Registered Plan 21M282 identified as Phase 2 of the Stonecrest Estates residential subdivision development from the City of Quinte West to the identified owners of the recipient lands.
b) Minutes from the Planning Advisory Committee Meeting held on April 19, 2018.
Resolution: That the Minutes of the Planning Advisory Committee Meeting held on April 19, 2018 be approved.
c) Minutes from the Special Accessibility Advisory Committee Meeting held on April 11, 2018.
Resolution: That the Minutes of the Special Accessibility Advisory Committee held on April 11, 2018 be approved.
d) Minutes from the Economic Development and Tourism Advisory Committee Meeting held on April 26, 2018.
Resolution: That the Minutes of the Economic Development and Tourism Advisory Committee Meeting held on April 26, 2018 be approved.
9.4 Public Works & Environmental Services:
a) Minutes from the Public Works and Environmental Services Committee Meeting held on April 10, 2018.
Resolution: That the Minutes of the Public Works and Environmental Services Committee Meeting held on April 10, 2018 be approved.
9.5 Protective Services:
a) Minutes from the Protective Services Committee Meeting held on April 24, 2018.
Resolution: That the Minutes from the Protective Services Committee Meeting held on April 24, 2018 be approved.
10. Correspondence for Council Decision
10.1 Decision
a) None
10.2 Proclamations
a) Correspondence from Community Living Quinte West requesting that the month of May, 2018 be proclaimed as "Community Living Awareness Month" in the City of Quinte West.
Resolution: That the month of May, 2018 be proclaimed "Community Living Awareness Month" in the City of Quinte West;
And further that the Community Living Flag be flown at Quinte West City Hall for the month of May, 2018.
b) Correspondence from the Office of Senator Nancy Greene Raine requesting that Saturday June 2, 2018 be proclaimed as National Health and Fitness Day in the City of Quinte West.
Resolution: That Saturday, June 2, 2018 be proclaimed as National Health and Fitness Day in the City of Quinte West.
11. Bylaws
11.1. C.A.O.
18-045 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into A Funding Agreement With The Association Of Municipalities Of Ontario.
18-060 Being A By-Law To Authorize The Execution Of A Collective Agreement Between The Corporation Of The City Of Quinte West And The Quinte West Professional Firefighters Association Local 1328.
11.2. Corporate & Financial Services
18-052 Being A By-Law To Authorize The Signing Of An Agreement Between The Corporation Of The City Of Quinte West, The Quinte West Police Services Board And Her Majesty The Queen In Right Of Ontario, As Represented By The Minister Of Community Safety And Correctional Services. (Community Policing Partnerships Program)
18-053 Being A By-Law To Authorize The Signing Of An Agreement Between The Corporation Of The City Of Quinte West, The Quinte West Police Services Board And Her Majesty The Queen In Right Of Ontario, As Represented By The Minister Of Community Safety And Correctional Services. (Safer Communities - 1000 Partnership Program)
11.3. Planning & Development Services
18-054 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Property Located North East Of 1065 County Road 40, On The West Side Of Orchard Lane, Legally Described As Part Of Lots 9 & 10, Concession 2, In The Geographic Township Of Murray, From Development (D) Zone To Residential Type 2 (R2) Zone.
18-055 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Property Located South Of 274 2nd Dug Hill Road, Legally Described As Part Of Lots 7 & 8, Concession A, In The Geographic Township Of Murray From Development (D) Zone To Residential Type 3 Exception 8 (R3-8) Zone, Residential Type 5 Exception 2 (R5-2) Zone And Open Space (OS) Zone.
18-056 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 431 Ketchesons Road Located In Part Of Lots 24 & 25, Concession 6, In The Geographic Township Of Sidney, From The Rural (RU) Zone To The Rural Residential (RR) Zone.
18-057 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Property Known Municipally As 60 Division Street, Trenton, Legally Described As Plan 21R-18208, Parts 1 To 7 And Plan 21R-18919, Parts 2 & 3 In The Geographic City Of Trenton, From Residential Type 3 (R3) Zone To Downtown Commercial (DC) Zone.
18-058 Being A By-Law To Amend By-Law Number 14-86, As Amended, To Rezone Lands Known Municipally As 111 John Meyers Road Located In Plan 21M76, Lot 4, In The Geographic Township Of Sidney, To Amend The Rural Residential Exception 27 (RR-27) To Permit A 13.58 Metre Setback From Oak Lake For A Seasonal Dwelling.
18-059 Being A By-Law To Authorize The Release And Transfer Of Temporary Roadway Easements Identified On Registered Plan 21M- 282 As Blocks 26, 27 And 28 Inclusive, In Part Of Lot 7, Concession 1, Geographic Township Of Murray, Now City Of Quinte West.
11.4. Public Works & Environmental Services
Being a By-law to
Resolution: That these by-laws be read a first, second and third time. And that said by-laws having now been read and passed, the Mayor and Clerk be authorized to sign and seal the same.
12. Correspondence for Council Information
12.1 Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General April 2018 in the amount of $4,362,429.25; and Accounts Payable Exceeding $10,000 in the amount of $3,995,824.95.
b) Correspondence from the Ministry of Citizenship and Immigration regarding the "Champion of Diversity Award".
c) Correspondence from the Lower Trent Conservation regarding "Lower Trent Conservation 2017 Annual Report".
d) Correspondence from the Lower Trent Conservation regarding "Watershed Report Card 2018".
e) Correspondence from Ernie Hardeman, MPP, Oxford, regarding "Bill 16, Respecting Municipal Authority Over Landfilling Sites".
f) Correspondence from Ombudsman Ontario regarding "Ontario Ombudsman's Latest Report".
g) Minutes from Lower Trent Conservation Special Meeting held March 8, 2018, To Consider the Enlargement of the Lower Trent Region Conservation Authority Jurisdiction.
h) Minutes from Lower Trent Conservation Board of Directors Meeting held March 8, 2018.
i) Minutes from Quinte Conservation Executive Board Meeting held on January 25, 2018.
j) Minutes from the Committee of Adjustment Meeting held on April 12, 2018.
k) Letter of appreciation from Ms. Barbara Bremner regarding City of Quinte West financial contributions to Kingston General Hospital.
12.2 Non-Printed
a) Applications for Minor Variance and Consent:
A3/18M - 1995 County Road 64, Part Gore A, CPL, Murray B10/18S - 330 Fish & Game Club Road, Part Lot 25, Con 6, Sidney B11/18F - 274 North Trent Street, Plan 137, Lot 30, Frankford B12/18M - 39 Orchard Lane, Part Lot 8, Con 2, Murray B13/18S - (Re-Application B12/17S) - Across from 311 Hearns Road, Part Lot 3, Con 7, Sidney B14/18S - Added to 661 Hearns Road, Part Lot 3, Con 7, Sidney B15/18S - Across from 348 Hearns Road, Part Lot 3, Con 7, Sidney B16/18S - 92 Kuglin Road, Part Lot 29, Con 6, Sidney B17/18M - South of 1953 Carman Road, Part Lot 15, Con 3, Murray
Resolution: That the correspondence printed for Council information and the non-printed items for Council information be received and filed.
13. Councillor Requests for Information
14. Confirmation By-law
a) Confirmation By-law 18-061
Resolution: That Confirmation By-law 18-061 for the May 7, 2018 Council meeting now be read a first, second and third time and be signed and sealed.
15. Adjournment
a) That Council now adjourn at p.m.
Next Regular Meeting: Tuesday, May 22, 2018 Quinte West Municipal Office - Council Chambers 7 Creswell Drive, Trenton
City of Quinte West Council Minutes
Monday, April 30,2018 City Hall Gouncil Ghambers
1. Call to Order
Mayor Harrison called to order the Regular meeting of the Council of the Corporation of the City of Quinte West at 5:30 p.m.
2. Members Present:
Mayor Jim Harrison Deputy Mayor Jim Alyea Councillor Duncan Armstrong Councillor Allan DeWitt Councillor Sally Freeman Councillor Michael Kotsovos Councillor Don Kuntze Councillor Fred Kuypers Councillor David McCue Councillor Garry Quinn Councillor Keith Reid Councillor Karen Sharpe Councillor Bob Wannamaker
3. Staff Present:
Mr. Charlie Murphy, Chief Administrative Officer Mr. David Clazie, Director of Corporate & Financial Services Mr. Chris Angelo, Director of Public Works & Environmental Services Mr. Brian Jardine, Director of Planning & Development Services Ms. Lori Coxwell Duncan, Manager of Human Resources Mr. Kevin Heath, City Clerk Mr. John Whelan, Fire Chief Ms. Christina Reive, lnspector, Quinte West O.P.P. Ms. Hannah Brown, Communication Engagement Officer Council Minutes Monday, April 30, 2018
4. Closed Session of Council
Motion No. l8-099 - Glosed Session Moved by Freeman Seconded by DeWitt
That Council move into closed session at 5:30 p.m. pursuant to Section 239 of the Municipal Act for:
a) The review of the Minutes of the Closed Session Council Meeting held on April 2, 2018. (Pursuant to Section 239 (2) (c) of the Municipal Act)
b) Confidential Staff Report 18-042PD from Brian Jardine, Director of Planning and Development Services, regarding a proposed or pending disposition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)
c) Confidential Staff Report 18-074CFS from Kevin Heath, City Clerk, regarding litigation or potential litigation including matters before administrative tribunals, affecting the Municipality. (Pursuant to Section 239 (2) (e) of the MunicipalAct)
d) Confidential Staff Report 18-075CFS from Virginia LaTour, Deputy City Clerk, regarding a proposed or pending acquisition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)
e) Confidential Staff Report 18-076CFS from Kevin Heath, City Clerk, regarding a proposed or pending acquisition of land by the municipality. (Pursuant to Section 239 (2) (c) of the Municipal Act)
f) Confidential Staff Report 18-003HR from Lori Coxwell-Duncan, Manager of Human Resources, regarding labour relations or employee negotiations. (Pursuant to Section 239 (2) (d) of the Municipal Act)
5. Opening
5.1 NationalAnthem 5.2 Opening 5.3 Opening Remarks Council Minutes Monday, April 30, 2018
6. Return to Open Session
Motion No.18-100 - Open Session Moved by Wannamaker Seconded by Kotsovos That Council now returns to open session at 6:30 p.m. Carried
7 . Approval of Agenda
Motion No. 18-101 -Approval of Agenda Moved by DeWitt Seconded by Freeman
That the agenda for the April 30, 2018 Regular Council Meeting be approved Carried
8. Approval of Minutes
Motion No. 18-102 - Approval of Minutes Moved by McCue Seconded by Wannamaker
That the Minutes of the Regular Council Meeting held on April 2, 2018 be approved; And further that the Minutes of the Closed Session Council Meeting held on April 2,2018 be approved. Carried
9. Disclosure of Pecuniary lnterest and the Ge-neral Nature thereof
a) None
10. Delegations and Petitions
10.1 Presentations
a) Mayor Harrison and Council presented Ms. Sierra Westerman, Quinte West Student, with a certificate acknowledging her recent accomplishments, including being awarded the Horatio Alger Canadian Scholarship. Council Minutes Monday, April 30, 2018
10.2 Delegations
a) Mr. Mike Cowan and Ms. Sharon Urqhart, OurTMH, provided Mayor Harrison and Council an update regarding the need and their efforts to secure a Dialysis Unit in Quinte West.
b) Ms. Lisa Chesher, Quinte Challenger Baseball Coordinator, provided Mayor Harrison and Council with an update on behalf of Quinte Challenger Baseball and to promote their Project Kick Off for June 3, 2018.
c) Ms. Dawne Brown addressed Mayor Harrison and Council regarding the tenancy agreement for 313 Front Street, Trenton. She is requesting that Council consider extending the tenancy on a month to month basis if alternate accommodations have not been secured by the July 1't date.
11. Public Input
a) John Brewster, Scott Simmons, Jane Amon, Dennis Day, Marg Green, Joe Brett and two additional individuals, all residents of the Oak Lake area, expressed concerns in relation to rising water levels/flooding, environmental issues/run-off and public health in relation to Oak Lake. They are requesting that remedial actions be taken.
12. Committee Reports, Staff Reports and Approval of Accounts
12.1 Corporate & Financial Services
Motion No. l8-103 - Minutes of the Gorporate and Financial Services Committee Meeting held on April 9, 2018. Moved by Sharpe Seconded by Wannamaker That the Minutes of the Corporate and Financial Services Committee Meeting held on April 9, 2018 be approved. Carried
13. Correspondence for Council Decision
13.1 Proclamations
Motion No. l8-104 - Gorrespondence from the Trenton Memorial Hospital Foundation requesting that May lst, 2018 be proclaimed as "Doctor's Day" in the Gity of Quinte West. Moved by McCue Seconded by Quinn Council Minutes Monday, April 30, 2018
WHEREAS, the Trenton Memorial Hospital Foundation located in the City of Quinte West and the Quinte West Physician Recruitment and Retention Committee wishes to pay lasting tribute to our community physicians; and WHEREAS, the City of Quinte West owes a debt of gratitude to our community physicians for their contributions towards ensuring the good health of residents in the Quinte West and Brighton areas; and WHEREAS, the City of Quinte West recognizes our community physicians for their excellent standard of care in ministering to the sick, and in alleviating human suffering; and WHEREAS, our community physicians work tirelessly to ensure the best medical attention is provided to the residents of the Quinte West and Brighton area; NOW, THEREFORE BE lT RESOLVED that the Council of the City of Quinte West does hereby proclaim Tuesday, May 1st, 2018 as Doctor's Day in the City of Quinte West. Garried
14. Bylaws
a) None
15. Correspondence for Council lnformation
15.1 Printed
a) Correspondence from David Clazie, Director of Corporate & Financial Services outlining Accounts Payable General March and April 2018 in the amount of $4,625,228.20; and Accounts Payable Exceeding $t 0,000 in the amount of $4,365, 624.89.
b) Correspondence from the Ministry of Transportation regarding "Construction Update Highway 401 Wooler Road Overpass Rehabilitation WP 4064-14- 01, Contract 2016-4042" .
c) Correspondence from the Ministry of Citizenship and lmmigration regarding the "Lincoln M. Alexander Award".
d) Correspondence from Christie Reeve and Darren Avery, Belleville Pride Planning Committee Co-Chairs 2018, regarding "Belleville Pride Week" which is scheduled to take place June 3-9, 2018.
e) Correspondence from Lower Trent Conservation regarding "Mainstream News: Flood Outlook Statement lssued for Lake Ontario". Council Minutes Monday, April 30, 2018
f) Lower Trent Region Watershed Report Card 2018
g) Lower Trent Conservation 2017 Annual Report
h) Minutes from the Quinte Waste Solutions Board Meeting held on January 24,2018.
i) Minutes from the Quinte Waste Solutions Board Meeting held on November 13,2017.
15.2 Non-Printed
a) None
Motion No. 18-105 - Printed/Non-Printed lnformation Moved by Alyea Seconded by Freeman
That the correspondence printed for Council information and the non-printed items for Council information be received and filed. Carried
16. Councillor Requests for Information
a) None
17. Confirmation By-law
Motion No. 18-106 - Confirmation By-law Moved by Quinn Seconded by Sharpe That Confirmation By-law 18-046 for the April 30, 2018 Council meeting now be read a first, second and third time and be signed and sealed. Carried
18. Adjournment
Motion No. 18-107 - Adiournment Moved by Kotsovos Seconded by DeWitt That Council now adjourn at8.23 p.m. Carried Council Minutes Monday, April 30, 2018
Next Regular Meeting: May 7, 2018 Quinte West Municipal Office - Gouncil Ghambers 7 Creswell Drive, Trenton
Jim Harrison, Mayor Heath, City Clerk STAFF REPORT l8-097CFS
A Natural Attraction
DATE: April 25, 2018
TO Mayor Harrison And Members of Council
FROM: Kevin Heath, City Clerk
SUBJECT: Cannabis Legalization Update
Recommendation:
That Staff Report 18-097CFS regarding Cannabis Legalization Update be received as information.
Background:
The intention of this report is to provide Council an update on the legalization of cannabis further to the previous report that was provided to Council at its' meeting held on February 20,2018. The original intent was that the legalization of cannabis would take effect July 1,2018, however, this has been postponed and it is currently uncertain when the new legislation will come into force. lt is anticipated that it could be later in the fall of this year. The federal legislation is currently awaiting RoyalAssent and once passed will then enact the legalization of cannabis in Canada.
It was previously determined that Provinces will collectTS% of all excise tax levied on cannabis sales while the federal government will take the remaining 25%with the federal portion being capped at $100M a year. Any additional revenues beyond this the Provinces will share. On March 9,2018 the Province announced that it will provide $40M of its revenue from the federal excise duty on recreational cannabis over 2 years to help all municipalities with implementation costs related to the legalization of cannabis. This funding will be distributed to municipalities on a per household basis and adjusted to ensure that each municipality receives no lessBäiM than $10,000. lf the Province's portion for the first 2 years exceeds $100M, the Province will provide municipalities with 50% of the surplus. lt has been conveyed that half of the $40M will flow to municipalities as soon as possible following Royal Assent of the legislation and before recreational cannabis is legally available.
Municipal Staff attended an lnfonex ConferenceAlr/orkshop on March 20-21,2018 regarding "Municipal lssues in the Legalization of Cannabis". Health Canada conveyed that they oversee the licensing and requirements for cannabis producers. Health Canada is responsible for issuing licenses and permits related to cultivation, processing, sale, analytical testing, imporUexport (for medical or research), and research. At the time, Health Canada had issued 93 licenses for production and is responsible for overseeing the compliance/enforcement of such facilities. Currently, Health Canada has in place a cannabis tracking system for licensed producers and are growing their team of lnspectors. They have placed restrictions on advertising and conveyed that they will develop legislation pertaining to cannabis edibles.
The Province of Ontario advised that they are in the process of increasing law enforcement (including OPP), creating a legal team with respect to drug impaired testing, increasing forensic sciences as well as providing health units with support. Ontario has prohibited the sale of cannabis to anyone under 19 to align with the sale of alcohol and tobacco.
There were several informative speakers at the workshop inclusive of federal and provincial representatives, lawyers, Medical Officer of Health, OPP representatives as well as speakers from Portland, Oregon and Denver, Colorado where legalization has currently been instituted. There were numerous take-aways and concerns raised with respect to the legalization of cannabis. Of note, OPP raised concerns of road safety and readiness related to training, required funding and increased staffing of officers. They further made note of the challenges associated with roadside drug testing. Other points of discussion and concern related around items such as zoning, licensing, consumption lounges, use in multi-residential buildings, enforcement, workplace drug and alcohol policies, nuisance complaints, odour, seizure and storage, etc. ln addition, public education pertaining to the cannabis laws and potential health effects and will play a key role in the implementation of the legalization of cannabis.
Staff have met with representatives from the Hastings and Prince Edward District Health Unit to have some discussion related to cannabis legalization and are currently in consultation to draft a new by-law regarding the prohibition of smoking in certain places and near doonruays, entrances and exits of municipal buildings. lt is the intent that this by-law will cover tobacco and non-tobacco related products and be inclusive of cannabis and vaping. A by-law will be brought fonryard to Council in the near future for consideration.
2 There are several questions which yet remain unanswered and it will require a coordinated effort between various City departments and relevant boards and agencies such as Quinte West OPP and the Hastings and Prince Edward District Hèahh Unit. Staff will continue to meet internally as well as with relevant boards and agencies in an effort to ensure the City is prepared once the legalization of cannabis takes effect.
Financial lmpact:
a To be determined
I nternal/External Gonsultation :
o lnfonexConferenceÂ/úorkshoP o Ministry of Finance - News Release (March 9, 2018) o Hastings and Prince Edward District Health Unit
Comments/Analysis:
This report is provided for Council information. As conveyed, a by-law will be forthcoming in the near future for consideration regarding the prohibition of smoking in certain places and near doorways, entrances and exits of municipal buildings. Staff will continue to work to ensure that appropriate measures are in place to accommodate the legalization of cannabis.
3 City of Quinte West Corporate and Financial Services Committee 18-04 Minutes
Wednesday, May 2,2018 Trent Port Marina
1. Call to Order
Karen Sharpe called to order the Regular meeting of the Corporate and Financial Services Committee of the Corporation of the City of Quinte West at 5.30 p.m.
Members Present:
Councillor Karen Sharpe (Chair) Deputy Mayor Jim Alyea Councillor Duncan Armstrong Councillor Sally Freeman (regrets) Councillor Michael Kotsovos Councillor Don Kuntze Councillor Keith Reid (regrets) Councillor Bob Wannamaker Mayor Jim Harrison
Staff Present
Mr. David Clazie, Director of Corporate & Financial Services Mr. Caleb DenOuden, Manager of Financial Services Mr. Kevin Heath, City Clerk Ms. Virginia LaTour, Deputy City Clerk Mr. Bob Forder, Manager of Facilities Ms. Lisa Mason, Recording Secretary
Others
Councillor Garry Quinn Jeff Lay, Wilkinson & Company Pat Reid, 197 Old Carrying Place Road, Carrying Place Ron Reid, 197 Old Carrying Place Road, Carrying Place Saiqa Sheikh, JERKebago lnc., 22178 Loyalist Parkway, Carrying Place Joshua Blake, JERKebago lnc., 22178 Loyalist Parkway, Carrying Place Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
Media
John Spitters, Quinte Broadcasting
2. Disclosure of Pecuniary lnterest and the General Nature thereof
3. Approval of Agenda - May 2, 2018
Motion No. 18-56 - Approval of Agenda Moved by Councillor Armstrong Seconded by Deputy Mayor Alyea
That the regular agenda for the May 2,2018 Corporate & Financial Services Committee meeting be approved. Carried
4. Approval of Minutes
Minutes of the Corporate & Financial Services Committee Meeting held on April 9, 2018.
Motion No. 18-57 - Approval of Minutes Moved by Mayor Harrison Seconded by Councillor Kuntze That the Minutes of the Corporate & Financial Services Committee Meeting held on April 9, 2018 be approved. Carried
5. Presentations
Jeff Lay from Wilkinson & Company made a presentation to the Committee regarding lhe 2017 Draft Consolidated Financial Statements.
Pat Reid made a presentation regarding the concerns that her and other residences have regarding the operation of JERKebago lnc. which is located a|22178 Loyalist Parkway, Carrying Place. Mrs. Reid also presented the Committee with a petition and photos regarding this matter
6. Public Meetings
None Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
7. Public lnput
Joshua Blake from JERKebago lnc. spoke on behalf of the report regarding JERKebago lnc. refreshment vehicle application for operation. Mr. Blake spoke in favour of his application and told the Committee that he has found alternate ways to operate his refreshment vehicle that would eliminate concerns that have been brought fonvard.
Ron Reid from 197 Old Carrying Place Road, Carrying Place spoke on behalf of the report regarding JERKebago lnc. and told the Committee he was against the application to operate.
Saiqa Sheikh from JERKebago lnc. spoke on behalf of the report regarding JERKebago lnc. and told Committee she was in favour of the refreshment vehicle application to operate.
8. Committee Staff Reports
8.1. Corporate Services
a) Staff Reporl 1S-077CFS from Virginia LaTour, Deputy City Clerk regarding JERKebago lnc. refreshment vehicle at22178 Loyalist Parkway.
Motion No. l8-58 - JERKebago lnc. Refreshment Vehicle Moved by Deputy Mayor Alyea Seconded by Mayor Harrison That the Committee recommends that the application from JERKebago lnc. to operate a refreshment vehicle in the City of Quinte West at22178 Loyalist Parkway for the 2018 season be denied. Deputy Mayor Alyea requested a recorded vote.
Councillor Kuntze Yes Councillor Wannamaker No Mayor Harrison Yes Deputy Mayor Alyea Yes Councillor Kotsovos No Councillor Armstrong No Councillor Sharpe Chair Yes
The Recording Secretary reported the results of the poll to Chair Sharpe who declared the motion Carried. Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
b) Staff Report 18-090CFS from Virginia LaTour, Deputy City Clerk regarding Special Sale Permit Fee for Quinte Civitan Club.
Motion No. l8-59 - Special Sale Permit Fee - Quinte Civitan Club Moved by Councillor Kuntze Seconded by Mayor Harrison That the request for a fee refund from the Quinte Civitan Club for a special sale permit be denied. Garried
c) Staff Report 18-091CFS from Virginia LaTour, Deputy City Clerk regarding relocation of Ron's Fries.
Motion No. 18-60 - Relocation of Ron's Fries Moved by Councillor Armstrong Seconded by Councillor Kuntze That the exemption to Business Licencing By-Law Section 6.1.6 be approved for Ron's Fries, in order to facilitate the relocation of this refreshment vehicle to City lands, until such time as the Waste Water Treatment Plant Forced Main Pump Station & River Crossing Project is completed. Carried
d) Staff Report 18-092CFS from Kevin Heath, City Clerk regarding OuTTMH Street Dance Request.
Motion No. 18-61 - OUTTMH Street Dance Request Moved by Councillor Kotsovos Seconded by Councillor Kuntze That the Committee recommends that the request from OUTTMH to hold a licensed street dance on July 21,2018 from 7.00 p.m. - 11:00 p.m. in the downtown core be approved; And further that the said event be deemed a municipally significant to celebrate and promote Healthcare in the City of Quinte West and Municipality of Brighton; And further that OuTTMH be required to provide the City with a Certificate of lnsurance naming the City as additional insured for the event. Carried
e) Staff Report 18-088CFS from Kevin Heath, City Clerk regarding HydroMega Services lnc. Trenton Lock 1 - Easement Requests Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
Motion No. 18-62 - HydroMega Services lnc. Trenton Lock 1 Easement Moved by Councillor Wannamaker Seconded by Deputy Mayor Alyea That the Committee recommends that the City support the request for easements on City lands for HydroMega Services lnc. required for their Trenton Lock 1 Hydro Project; And further that the said easements be drafted and fon¡rarded to Council for approval by by-law. Carried
0 Staff Report 18-089CFS from Kevin Heath, City Clerk regarding Farmer's Market Food Truck Request.
Motion No. l8-63 - Farmer's Market Food Truck Moved by Councillor Kotsovos Seconded by Deputy Mayor Alyea That the request from the City's Farmers Market Task Group to allow one food truck at the Saturday Farmers Market be approved; And further that the City issue a Request for Proposal for a mobile canteen / refreshment vehicle at the Saturday Farmers Market subject to the following: . Effort made to not compete with existing local food service businesses. . Adhere to all refreshment vehicle licensing provisions, inclusive but not limited to, Fire Department approval, insurance, indemnification, etc. o Be located outside the 45 metre buffer zone of existing eating establishments. Lost
8.2. Financial Services
a) Staff Report 18-093CFS from Caleb DenOuden, Manager of Financial Services regarding the 2017 Draft Consolidated Financial Statements.
Motion No. l8-64 - 2017 Draft Gonsolidated Financial Statements Moved by Deputy Mayor Alyea Seconded by Councillor Wannamaker That the Committee approves the 2017 City of Quinte West Draft Consolidated Financial Statements as presented; And further, that the Committee approves the 2017 City of Quinte West Draft Trust Fund Financial Statements; Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
And further, that the Committee approves the Water and Wastewater 2017 Draft Financial Statements. Carried
b) Staff Report 18-096CFS from David Clazie, Director of Corporate & Financial Services regarding the purchase of Ceridian Payroll Systems.
Motion No. 18-65 - Ceridian Payroll System Moved by Councillor Armstrong Seconded by Deputy Mayor Alyea That the Committee recommends that the City purchase Ceridian Payroll and Human Resources software. Carried
8.3. lT/GlS Services
8.4. Facilities
9. Printed lnformation
Staff Report 18-098CFS from Bob Forder, Manager of Building and Facilities regarding 201712018 Capital Project Updates.
Staff Report 18-094CFS from Brian Johnston, Manager of lnformation & Technology & GIS Services regarding City of Quinte West Technology Update.
Staff Report 18-095CFS from Roxanne Alexander, Supervisor of Revenue and Taxation, Caleb DenOuden, Manager of Financial Services and Janet Powers, Manager of Purchasing & Risk Management/Deputy Clerk regarding Taxation, Accounting and Purchasing Updates.
Correspondence from The Corporation of The Township of Madawaska Valley.
2018 Annual Repayment Report
Motion No. 18-66 - Printed and Non-Printed lnformation Moved by Councillor Kotsovos Seconded by Councillor Kuntze
That the printed and non-printed information be received. Carried Corporate and Financial Services Wednesday, May 2,2018 Committee Minutes
10. Requests for lnformation
Mayor Harrison has asked that staff to look into pricing for repairs that are needed at the Trent Port Marina regarding the pergola being covered.
11. Adjournment
Motion No. 18-67 - Adjournment Moved By: Mayor Harrison
That the Corporation & Financial Services Committee now adjourns at 6:33 p.m to meet on Wednesday June 6,2018.
Next Regular Meeting: June 6,2018 Quinte West Municipal Office - Gouncil Chambers 7 Greswell Drive, Trenton
Karen Sharpe Lisa Mason Chair Recording Secretary P.O. Box 490 7 Creswell Drive Telephone: (61 3') 392-2841 Trenton, Ontario K8V 5R6 A Natural Attraction Fax: (613) 392-7151 www.quintewest.ca louises@quintewest. ca
Staff Report 18-043PD
To: Mayor Harrison Members of Council
From Louise Smith, CAP, OM Executive Assistant, Planning and Development Services
Re: Release of Easement - Temporary Turning Circle RP 21M282, Stonecrest Estates - Phase 2 File: D121573101
Date: April 25, 2018
Recommendation:
That Council pass a By-law authorizing the release of the easement for temporary turning circle purposes and the transfer of Blocks 26,27 and 28 on Registered Plan 21M282 identified as Phase 2 of the Stonecrest Estates residential subdivision development from the City of Quinte West to the identified owners of the recipient lands
Backqround:
The City has received a request for release of easements originally conveyed to the City as a condition of development on Plan 21M282 being Phase 2 of the Stonecrest Estates subdivision for the purpose of a temporary roadway (turning circle).
At the time that Plan21M282 was registered, Stonecrest Boulevard ended in a temporary turning area with blocks assigned to facilitate the eventual release of easement upon completion of the construction of Phase 2 and the registration of subsequent phases of the development.
Plan 21M282 also contains Block 25 as a 0.3 metre reserve meant to delineate the limit of Phase 2 and restrict unauthorized development on the lands beyond that point. Block 25 will be released by the City after the expiry of the Maintenance Guarantee period upon assumption of the roadways identified on Plan 21M282.
The Plan for Phase 3 of the Stonecrest Estates subdivision has now been approved for registration by the Land Regístry Office and will extend Stonecrest Boulevard as a common road from Phase 2 to the remaining development lands and nullifies the need for a temporary turning circle.
Release of the above noted easements will result in the transfer of:
a Block 26 on Plan2lM-282 to Lots 54 and 55 on the provisionally approved Plan for Phase 3 a Block 27 onPlan2lM-282to Lot 11 on Plan2lM-282 identified as PIN 40425- 0284 a Block 28 on Plan 21M-282 to Lot 32, 33 and 34 on the provisionally approved Plan for Phase 3
The release of the easements will also initiate the conveyance of the lands identified as Blocks 26 and 28 on Plan 21M282 from the City to GCL Developments and the conveyance of the lands identified as Block 27 on Plan 21M282 from the City to the current owner of Lot 11 on Plan 21M282.
The release of the easements and conveyances of the Blocks will result in the recipient lots have frontage directly on Stonecrest Boulevard.
Schedule "4" attached depicts an extract of the pans as registered on title.
Written by: Reviewed by ftr,sy,^^kL Louise Smith, CAP, OM Jardine, M. Sc., MCIP, RPP Executive Assistant Director Planning & Development Services Planning & Development Services Staff Report l8-043PD Schedule A
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Release of Easement & Conveyance of: o Block 26 onPlan2lM-282 to Lots 54 and 55 o Block 27 on Plan 21M-282 to Lot 1 1 on Plan 21M-282 o Block 28 on Plan 21M-282 to Lot 32, 33 and 34 PD-PAC-04-18
Gity of Quinte West Planning Advisory Committee Meeting Minutes
Thursday April 19,2018 City Hall Council Chambers
Members: Deputy Mayor Jim Alyea, Chair Councillor Don Kuntze, Vice Chair Mayor Jim Harrison Councillor Garry Quinn Councillor Allan DeWitt Councillor Fred Kuypers Councillor Keith Reid Mr. Douglas Crews, Public Member Ms. Betty Read, Public Member Mr. Rick Searle, Public Member (Regrets)
Staff Present: Brian Jardine, Director of Planning & Development Services Jennifer Current, Manager of Planning Services Judith Jeffery, Area Planner, Planning & Development Services Louise Smith, Executive Assistant, Planning & Development Services Shauna Mikel, Administrative Assistant, Planning & Development Services John Gooding, Project & Development Coordinator, Public Works & Environmental Services
Councillor Dave McCue
Media Present: None
Applicants / Agents / Public in Gallery:
Cornelia J. Jeffs - D1 1/501/18 Howard Jeffs - D11lS01/18 Bill Jeffs - D11lS01/18 Karen Aaltonen - D09/S04/18 Jake DeWal - D09/M20117 & D12fiV103117 Hilary Murphy - D09/T05/18 Mark Klemencic - D09/M20117 , D09iM03/18, D121M03fi7 & D12ll\401118 Nathan Klemenic - D09/M20 I 17, D09ll\403/1 8, Dl2llvl}3l 17 & D12ll\401 I 18 Angelo Puglisi - D09/M20117 & D12fi\403117
Member(s) of the Public in the Gallery: 1
Call to Order:
Chair Alyea called the meeting to order at 6:00 pm
Page 1 PD-PAC-04-18
Closed Session: None
Open Session:
Report of Glosed Session: None
Disclosures of Pecuniary lnterest:
Councillor Al DeWitt declared a conflict of interest on D09iT05118 - 60 Division Street
Approval of Agenda
Moved by Kuypers Seconded by Mayor Harrison
The Committee recommended that the agenda and supplemental agenda for the meeting of April 19,2018, as circulated, be approved. Carried
Approval of Minutes
Closed Session: None
Open Session: Minutes of Regular Meeting March 15,2018
Moved by Quinn Seconded by DeWitt
The Committee recommended that the Minutes of the Regular Meeting held March 15,2018, be approved' carried
Meeting Procedure:
The Chair stated the public meeting(s) are conducted as prescribed by Section 34 (13) of the Planning Act, R.S.O. 1990, as amended, for:
a Two (2) Zoning By-law Amendment applications affecting land in the Sidney Ward a Two (2) Zoning By-law Amendment applications affecting land in the Murray Ward a One (1) Zoning By-law Amendment application affecting land in the Trenton Ward and Two (2) Plan of Subdivision applications affecting land in the Murray Ward
Chair Alyea stated the public meeting(s) shall be conducted in the following manner for each application:
Page 2 PD-PAC-04-18
The Chair will identify the application being considered. First, the Chair will ask Planning Staff to outline the application being considered; then the Chair will ask if there are any members of the public in attendance who have questions or comments regarding the application. lf there is no response, the Committee will be asked if they have any questions. Then the Committee will consider and vote on the application.
The Chair proceeded with the meeting procedure advising the Public if they wished to speak to an application to identify themselves prior to addressing the Committee by stating their name and address for the record. The Chair advised those in attendance that this Committee has been delegated the responsibility to conduct the public meeting(s) as prescribed under the Planning Act. This Committee will make recommendation to Council along with a full report of the meeting's proceedings to City Council on Monday May 7,2018. Council will make a decision on each of the applications.
The Chair noted that anyone who wishes to receive further notice of Council's decision on these application(s), must submit a written request for Notice of Council's decision to the Director of Planning and Development Services.
The Chair asked the Director of Planning and Development Services to advise the Committee how notice of the public meeting(s) was given.
Brian Jardine, Director of Planning and Development Services advised that notice of the applications being considered was given in keeping with the provisions of the Planning Act, R.S.O. 1990, as amended by First Class Mail on March 29,2018 and the posting of the signs on the subject properties the same date.
The Chair proceeded with the public meeting(s)
Public Meeting(s) as Prescribed under the Planning Act, RSO, 1990, as amended:
Staff Report #18-034PD Planning Report / Analysis - Zoning By-law Amendment File: D09lM20fi7 Owner: DeWal Paving Ltd. Agent: Mark Klemencic c/o Klemencic Homes Ltd. Address: North east of 1065 Gounty Road 40
For complete details, refer to Staff Report #18-034PD (File: D09/M20/17) attached to Official Minutes.
Mrs. Current stated that the land was located north east of 1065 County Road 40, on the west side of Orchard Lane, immediately south of Highway 401. The land is also the subject of concurrent Application for Subdivision approval, ftle D12lM03/17. The draft plan of subdivision proposes fifty five (55) lots for single detached dwellings, two new streets, one Block for municipal parkland / walking trail, and one Block for storm water management.
Mrs. Current stated that the land would have a frontage of 292.5 metres on the west side of Orchard Lane, and 93.8 metres along the south side of Highway 401. The amendment is to Page 3 PD-PAC-04-18
rezone the land from Development (D) Zone to the Residential Type 2 (R2) Zone. The Residential Type 2 (R2) Zone permits one single detached dwelling per lot with a minimum lot frontage of 15 metres and requires full municipal infrastructure.
Mrs. Current stated that the new development would be linked through Orchard Lane Subdivision Lands to the Hillcrest Drive Extension.
The Chair asked if anyone wished to speak in favor of these proposals. No response.
The Chair asked if anyone wished to speak in opposition to the proposals. No response.
The Chair asked Committee members if they had questions/comments regarding the applications. No response.
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.
Moved by DeWitt Seconded by Read
The Committee recommends that Application D09ll\t120117 to amend the zoning on a parcel of land owned by DeWal Paving Limited, located north east of 1065 County Road 40, on the west side of Orchard Lane, legally described as Part of Lots I & '10, Concession 2, in Murray Ward, from Development (D) Zone to the Residential Type 2 (R2) Zone, in the City of Quinte West (Murray Ward), be approved. Carried
Staff Report #18-035PD Planning Report / Analysis - Zoning By-law Amendment File: D09/M03/18 Owner: Audrey Little Agent: Mark Klemencic c/o Klemencic Homes Ltd. Address: South o1274 2nd Dug Hill Road
For complete details, refer to Staff Report #18-035PD (File: D09/M03/18) attached to Official Minutes.
Mrs. Current stated the land is located on the west side of 2nd Dug Hill Road, south and west of 274 2nd Dug Hill Road and south of the Trenton Wesleyan Church. The entire property extends to the south side of Highway 2 and the east side of County Road 40.
Mrs. Current stated that the application would rezone the land from the Development (D) Zone to the Residential Type 3 Exception 8 (R3-8) Zone and a Residential Type 5 Exception 2 (R5- 2) Zone. The property is the subject of concurrent applications for consent to sever and plan of subdivision. The rezoning will ultimately enable the development of the land as a residential subdivision serviced with full municipal infrastructure.
Page 4 PD-PAC-04-18
The draft plan of subdivision proposes one hundred and six (106) residential lots, three Blocks for townhouses, one Block for apadment dwellings, one Block for a storm water management pond, one Block for Parkland, and an internal road network.
Mrs. Current stated that the proposed R3-8 Zone applies to all of the residential lands within the subdivision with the exception of the Block for apartment units, which is proposed to be zoned Residential Type 5 Exception 2 (R5-2) Zone. Staff is recommending the R5-2Zone have a height limit of four (4) stories, as per the policies of the Official Plan. Block 132 on the plan of subdivision is to be deeded to the City as a Parkland dedication. Staff is recommending this area be placed in the Open Space (OS) Zone, which permits a municipal park.
The Chair asked if anyone wished to speak in favor of these proposals. No response
The Chair asked if anyone wished to speak in opposition to the proposals. No response
The Chair asked Committee members if they had questions/comments regarding the applications. No response.
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response. No response.
Moved by Mayor Harrison Seconded by Kuntze
The Committee recommends that Application D09lî\A03118 to amend the zoning on a parcel of land owned by Audrey Little, located on the west side of 2nd Dug Hill Road south o'f 274 2nd Dug Hill Road, legally described as Part of Lots 7 & B, Concession A, in Murray Ward, from Development (D) Zone to Residential Type 3 Exception B (R3-B) Zone, Residential Type 5 Exception 2 (R5-2) Zone with special provisions establishing a height limit of four (4) stories, and Open Space (OS) Zone, in the City of Quinte West (Murray Ward), be approved.
Carried
Staff Report #18-036PD Planning Report / Analysis - Zoning By-law Amendment File: D09/S04/18 Owner: Scott Connors Address: 431 Ketchesons Road
For complete details, refer to Staff Report #18-036PD (File: D09/S04/18) attached to Official Minutes.
Ms. Jeffery stated that the application applies to land owned by Scott Connors and is located at 431 Ketchesons Road. The rezoning is for a severed lot and it is to be rezoned from Rural (RU) Zone to the Rural Residential (RR) Zone. The rezoning is a condition of consent that was granted by the Cómmittee of Adjustment on November 9, 2017.
Page 5 PD-PAC-04-18
The Chair asked if anyone wished to speak in favor of these proposals. No response
The Chair asked if anyone wished to speak in opposition to the proposals. No response
The Chair asked Committee members if they had questions/comments regarding the applications. No response.
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.
Moved by Read Seconded by Kuntze
The Committee recommends that Application D091504118 to amend the zoning on a property owned by Scott Connors located a|431 Ketchesons Road, Part Lots 24 &25, Concession 6, geographic Township of Sidney, from the Rural (RU) Zone to the Rural Residential (RR) Zone for the severed lot in the City of Quinte West Zoning By-law 14-86, as amended, be approved
Carried
Councillor DeWitt recused himself from the podium
Staff Report #18-037PD Planning Report / Analysis - Zoning By-law Amendment File: D09/T05/18 Owner: Rushnell Funeral Home Agent: Hilary Murphy, Taskforce Engineering lnc. Address: 60 Division Street
For complete details, refer to Staff Report #18-037PD (File: D09/T05/18) attached to Official Minutes.
Mrs. Current stated that the land is located at 60 Division Street, Trenton. The property is used as a Funeral Home and the second building is a monument facility. The purpose of the zoning amendment is to rezone the subject land from Residential Type 3 (R3) Zone to Downtown Commercial (DC) Zone such that the property is entirely within the Downtown Commercial (DC) Zone. The reason for the application is to enable future development of the lands in conformance with the Downtown Commercial (DC) Zone provisions.
Mrs. Current did state that no plans for redevelopment have been submitted to date. The redevelopment would be subject to site plan control.
The Chair asked if anyone wished to speak in favor of these proposals. No response
The Chair asked if anyone wished to speak in opposition to the proposals. No response
The Chair asked Committee members if they had questions/comments regarding the applications. Page 6 PD-PAC-04-18
Chair Alyea noted there was one public inquiry and requested staff address the concerns.
Mrs. Current stated that the member was requesting answers to issues that are addressed during the site plan control process.
Chair Alyea noted that the gentleman be advised of the decision from the Committee
The Chair asked if the Applicant / Agent wished to speak and/or answer any questions. No response.
Moved by Crews Seconded by Kuntze
The Committee recommends that Application D09n05118 to amend the Zoning By-law on a parcel of land owned by Rushnell Funeral Home, located at 60 Division Street, legally described as Plan 21R-18208, Parts 1 to7 and Plan 21R-18919 Part 2 & 3, in the Trenton Ward, from Residential Type 3 (R3) Zone to Downtown Commercial (DC) Zone, be approved.
Carried
Councillor DeWitt returned to the podium
Staff Report #18-038PD Planning Report / Analysis - Zoning By-law Amendment File: D11/S0l/18 Owner: Tammy Jeffs Address: 111 John Meyers Road
For complete details, refer to Staff Report #18-038PD (File. D11lS01/18) attached to Official Minutes.
Mrs. Current stated the Zoning By-law Amendment is located at 111 John Meyers Road and the Zoning By-law Amendment is to rezone a parcel of land located on the North Shore of Oak Lake. The purpose of the Zoning By-law Amendment is to revise the Rural Residential Exception 27 (RR-27) Zone provisions to permit the construction of a new seasonal dwelling with a setback of 13.58 metres from Oak Lake. The former cottage was demolished but was originally setback 11.58 metres from Oak Lake.
Mrs. Current stated that with the redevelopment of the site, a new septic system will be constructed over 30 metres from the shore replacing the formerly used holding tank. The redevelopment will be required to go through Site Plan Control.
The Chair asked if anyone wished to speak in favor of these proposals.
Howard Jeffs, 40 Grand Road in Campbellford stated that neighbours are happy with the future redevelopment of the property and it will clean up the area.
The Chair asked if anyone wished to speak in opposition to the proposals. No response. Page 7 PD-PAC-04-18
The Chair asked Committee members if they had questions/comments regarding the applications. No response.
The Chair asked if the Applicant lAgent wished to speak and/or answer any questions. No response.
Moved by DeWitt Seconded by Read
The Committee recommends that Application D11lS01/18 to amend the zoning of property owned by Tammy Jeffs located at 111 John Meyers Road in Plan 21|l{176, Lot 4, geographic Township of Sidney, to amend the Rural Residential Exception 27 (RR-27) fo permit a 13.58 metre setback from Oak Lake for a seasonal dwelling, in the City of Quinte West (Sidney Ward), be approved. Garried
Staff Report #18-039PD - Supplemental Planning Report / Analysis - Plan of Subdivision Application File: D121M03117 Owner: DeWal Paving Ltd. Agent: Mark Klemencic c/o Klemencic Homes Address: North east of 1065 County Road 40
For complete details, refer to Staff Report #18-039PD - Supplemental (File: D12fi\A03117) attached to Official Minutes.
Motion made to defer the application
Moved by Mayor Harrison Seconded by Crews
The Committee recommends that Application for Plan of Subdivision D12lM03117 for draft plan approval, and conditions for final approval for a residential subdivision, that includes fifty five (55) residential lots, one Block for a storm,water management pond, one Block for Parkland / walking trail, and an internal road network, on a parcel of land owned by DeWal Paving Limited, located in Part of Lots I & 10, Concession A, in the City of Quinte West (Murray Ward), be deferred, pending resubmission by applicant and further review by City staff.
Garried
Page I PD-PAC-04-18
Staff Report #18-040PD - Supplemental Planning Report / Analysis - Plan of Subdivision Application File: D121M01118 Owner: Audrey Little Agent: Mark Klemencic c/o Klemencic Homes Address: South oî 274 2nd Dug Hill Road
For complete details, refer to Staff Report #18-040PD and Staff Report #18-040PD Supplemental (File: D12fi\A01118) attached to Official Minutes. Mrs. Current stated the land is situated around the intersection of 2nd Dug Hill Road and Highway 2, atthe western section of the Trenton urban area. The lands subject to the apþtication is situated on the west side of 2nd Dug Hill Road, south of the Wesleyan Church, although the entire property extends to the south side of Highway 2.and the east side of County Road 40 and has two frontages onto Dundas Street and 2no Dug Hill Road.
The development proposes a subdivision which encompasses 106 residential lots, which would include 72lots for single detached dwellings, 34 lots for semi-detached dwellings, three Blocks for townhouses, and one Block for apartment dwellings with a maximum height of 4 stories. There is also one Block at the south end of the land for a storm water management pond, and a Block at the north end of the property to be deeded for municipal parkland. The access for the subdivision will be from 2nd Dug Hill Road.
Mrs. Current stated that the road leading from 2nd Dug Hill Road to the future roadway at the northern Parkland Block be 26 metres in width. A connection to the lands immediately west of the subject lands will be provided. There is a water course along the northern portion of the property as well as a flood plain, though comments received from the Conservation Authority state there would be no negative impact as the proposed development is setback from these natural features.
The Chair asked if anyone wished to speak in favor of these proposals. No response
The Chair asked if anyone wished to speak in opposition to the proposals. No response
The Chair asked Committee members if they had questions/comments regarding the applications. No response.
The Chair asked if the Applicanl lAgent wished to speak and/or answer any questions.
Mark'Klemencic , 13 Applecrest Lane stated that the Apartment proposal may be more of a condo and it is not determined yet what will be going on that block. That will be the last piece of the property to be developed. Mr. Klemencic stated they are still thinking about the land development potential and could be looking at a possible senior's home.
Mayor Harrison questioned if that it was the last part of the development that was being discussed.
Mr. Klemencic stated that they are not sure what the best use of land is. There may be an organization that approaches them and may have a proposal for its use. Page 9 PD-PAC-04-18
Mayor Harrison stated that he knew there were companies looking for property to develop
Moved by Reid Seconded by Mayor Harrison
The Committee recommends that Application for Plan of Subdivision D12lM01118 for draft plan approval, and conditions for final approval for a residential subdivision, that includes one hundred and six (106) residential lots, three Blocks for townhouses, one Block for apartment dwellings, one Block for a storm water management pond, one Block for Parkland, and an internal road network, on a parcel of land owned by Audrey Little, located in Part of Lots 7 & B, Concession A, in the City of Quinte West (Murray Ward), be approved, subJ'ect to the plan being amended to provide a 26 metre wide road allowance from 2nd Dug Hitl Road to the Parkland Block, and the provision of an access road to adjacent lands at Lot 50. Carried
Presentation(s): None
Delegations: None
Public lnput: None
Decision ltems:
Staff Report #18-041PD Planning Report / Analysis Certificate of Completion File: Dl2lS73l01 Owner: GCL Development Ltd. Registered Plans 21M274 and 21M282 being Stonecrest Estates, Phases 1 and 2, respectively
For complete details, refer to Staff Report 18-041PD (File: D121573101) attached to the Official Minutes.
Mrs. Smith stated that in accordance with the Subdivision Agreements registered for Phases 1 and 2 of the Stonecrest Estates development, the developer has made application for Certificates of Completion to be issued and has provided the municipality with the documentation and reports required. Staff from Public Works & Environmental Services, Protective Services and Planning & Development including the Chief Building Official have reviewed the request and have confirmed no objections to Certificates of Completion with a specified maintenance guarantee period of September 26,2017 to September 26, 2019 being issued for: . All above ground and below ground services including roadway and curbing on Registered Plan 21f\Ã-274 being Phase 1; and o Below ground services only on Registered Plan 21l'/'282 being Phase 2.
Page 10 PD-PAC-04-18
Securities associated with Phase t have been reduced to the minimum Maintenance Guarantee equivalent to '15% of the original Cost Works. A reduction of securities associated with Phase 2to an amount equal to the 15% minimum Maintenance Guarantee plus 50% of the identified outstanding works for above ground services will be processed upon approval of this meetings minutes by Council on May 7,2018.
Moved Kuntze Seconded Quinn
That the Committee recommend that a Certificate of Completion with a specified maintenance guarantee period of September 26, 2017 to September 26,2019 be issued for above and below ground services including roadway and curbing installed on Registered Plan 211V1274 located in Part of Lot 20, Concession Broken Front and Part of Lot 20, Concession 1, geographic Township of Sidney, now City of Quinte West.
And further that the Committee recommend that a Certificate of Completion with a specified maintenance guarantee period of September 26, 2017 to September 26,2019 be issued for below qround services onlv installed on Registered Plan 21fúi282located in Part of Lot 20, Concession Broken Front and Part of Lot 20, Concession 1, geographic Township of Sidney, now City of Quinte West Carried
Printed lnformation:
Monthly Planning Reports:
Zoning By-law Amendment Application Tracking o Year to Date - 2018 Building Department Report: . Monthly Statistics for March, 2018 . Year to Date - January 1 to March 31,2018 By-law Enforcement Statistics: ¡ March, 2018
Moved by DeWitt Seconded by Kuntze
The Committee recommends that the Printed lnformation listed as Monthly Planning Reports be received and filed. Carried
Committee Minutes:
Site Plan Control Minutes . Regular Meeting - March 1,2018
Page 1 I PD-PAC-04-18
Moved by DeWitt Seconded by Reid
The Committee recommends that the Printed lnformation listed as Committee Minutes be approved. Garried
Non-Printed lnformation : None
Req uests for I nformation
Mayor Harrison stated he would like staff to contact the Ministry of Municipal Affairs and Housing to examine the amount of development lands available to the City.
Mr. Jardine stated that a draft Official Plan had been submitted to the Province and there is usually a 2 fo 3 month turn around on their comments.
Mayor Harrison questioned if there was anything new on the Wooler Road property that had the fire and questioned why they had not been able to redevelop the property.
Mr. Jardine stated the City had touched base with the Ministry of Transportation (MTO) about the planned expansion of the 401 corridor. He stated that the MTO is protecting the lands around the Highway 401 corridor access ramps and noted that they have been in discussion with the public and are regulating entrances within 400 m of the Highway. Mr. Jardine stated that MTO is moving fon¡vard with their designs and not changing.
Jake DeWal stated that MTO had made a settlement with that property and purchased the house.
Chair Alyea questioned if they had bought the house to the south?
Mayor Harrison stated that that was good news and asked what they were going to do with it.
Jake DeWal stated that they indicated the lands will be used for the on ramp.
Mr. Jardine stated that all plans the City has seen have shown the on ramp being on the east side.
Mayor Harrison stated that the City should follow up with the Ministry.
Notice of Motion: None
Page 12 PD-PAC-04-18
Adjournment:
Moved by Quinn Seconded by Read
That the Committee now adjourn at 6:33 pm and meet next on Thursday May 17,20'18 at 6:00 pm in the Council Chambers located on the Main Floor of the Quinte West Municipal Office at 7 Creswell Drive, Trenton. Garried
hauna Mikel Jim Alyea Admin istrative Assistant Chair Planning Services Planning Advisory Committee
Page 13 Gity of Quinte West special Accessibility Advisory committee Meeting Minutes
Wednesday, April 11,2018 Multi-purpose Room 1. Call to Order
Doug Jackson, Chair called the meeting to order at 4:30 pm.
Members Present:
Duncan Armstrong, Councillor Doug Jackson, Chair Betty Clost Chelsey Brooks lrene Robbins, Regrets Johanna ïeske June Kennedy, Regrets
Staff Present:
Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator Jeff Shortt, Engineering Technician
2. Approval of Agenda
Moved by Johanna Teske Seconded by Betty Clost approved. Carried
3. Approval of Minutes
Moved by Duncan Armstrong Seconded by Betty Clost
That the Minutes of the Accessibility Advisory Committee Meeting held on March 14, 2018 be approved as circulated. Carried
4. Disclosures of Pecuniary lnterest
There were no disclosures of pecuniary interest at this meeting. 5. Delegations
Jeff Shortt, Engineering Technician presented the Committee with drawings for several Public Works Projects planned for 2018:
North Murray Street Reconstruction The Committee suggested that consideration be given to providing lighting at the intersection with Hamilton Road by the bus stop for increased accessibi lity/safety.
Scott Avenue Reconstruction The Committee suggested that 3 m wide pedestrian ramps be provided
Centennial Park Path The Committee suggested that consideration be given to a future bus stop on the south side of Bay Street at Couch Crescent with realignment of the path to accommodate it.
Creswell Drive Reconstruction The Committee expressed concern with the loss of sidewalks on the south side of Creswell Drive. Jeff will check to ensure there is a dropped curb at the intersection with Queen Street.
Shuter Street Reconstruction No suggestions
Maclellan Aven ue Reconstruction No suggestions presented the Committee with the plans proposed for the Trent Port Fuel Station Renovations.
Moved by Duncan Armstrong Seconded by Johanna Teske
The Committee recommends the following suggestions for renovations planned at the Trent Port Fueling Station:
The slope of the ramp into the building should be in accordance with Ontario Regulation 191111 80.24 (1) 4., which states that the ramp must have a maximum running slope of no more than '1 :15. The plans currently show a slope of 1:12.
The new "multi-use kiosk" on the north side shows a service window that is lowered for accessibility; however, the currently uneven surface on the north side of the building leading up to the window should also be made accessible to make it possible for people to get to the window. The new "multi-use kiosk" should have an accessible entrance provided by eliminating the large step into the door so that people with disabilities (who may be the workers for an event) can access the interior of the building as well as the service window. This could possibly be accomplished by moving it to the west side of the building.
Clearly visible and easy to understand signage should be provided directing people to the new location of the accessible washrooms and service counter Carried
Doug Jackson, Chair discussed plans for lnternational Day of Persons with Disabilities on December 3, 2018. He confirmed that Victoria Nolan has agreed to speak at our event at a cost of $1000. Plans are under way to have presentations at both St. Paul and Trenton High Schools.
7. Printed and Non-Printed lnformation
None
8. Requests for lnformation
Johanna Teske asked if any progress had been made in contacting Don O'Neill from the Trenton Curling Club to see if they may be interested in hosting a wheelchair curling event at the Curling Club. Anne-Marie indicated that discussions were under way and we should have more information prior to the May meeting for discussion.
9. Adjournment
Moved by Chelsey Brooks Seconded by Betty Clost
That the Accessibility Adviso ry Committee now adjourns at 6:13 p.m. Carried
Anne-Marie Cunningham Doug Jackson Recording Secretary Chair City of Quinte West Economic Development & Tourism Advisory Committee Minutes
April 26,2018 Gity Hall Council Chambers
1 Gall to Order Councillor Kotsovos called the Regular meeting of the Economic Development & Tourism Advisory Committee to order at 6:01p.m.
2 Members Present Mayor Jim Harrison Councillor Mike Kotsovos - Chair Councillor Garry Quinn - Vice Chair Councillor Duncan Armstrong Councillor Al DeWitt Councillor Fred Kuypers Councillor Bob Wannamaker (Regrets) David Shoniker lan Smylie John Harrís Stacey Dunning Wendy Ouellette Dianne Campbell, Chamber Rep (Regrets)
3. Staff Present: Brian Jardine, Director of Planning & Development Services Linda Lisle, Manager of Economic Development & Tourism Services Jennifer Rushlow, Senior Tourism & Special Events Officer Jillian McCormick, Administrative Assistant
4 Others: Chris King, Quínte Economic Development Commission Lisa Kuypers-Schroedter, Trenton DBIA Dug Stevenson, Bay of Quinte Tourism (Regrets) Major Richard Searle, I Wing/CFB Trenton Suzanne Andrews, Quinte West Chamber of Commerce (Regrets)
5. Media John Spitters, Quinte Broadcasting
6. Public Economic Development & Tourism Thursday, April 26, 2018 Advisory Committee Minutes
7 Disclosure of Pecuniary lnterest and the General Nature thereof.
I Approval of Agenda
Agenda of the Economic Development & Tourism Advisory Committee Meeting held on April 26,2018.
Motion Moved by David Shoniker Seconded by Councillor Quinn
That the Agenda for the Thursday, April 26, 2018 Regular Economic Development & Tourism Advisory Committee Meeting be approved. Garried
9. Approval of Minutes
Minutes of the Economic Development & Tourism Committee Meeting held on March 22,2018.
Motion Moved by Councillor Armstrong Seconded by Councillor DeWitt
Minutes of the Economic Development & Tourism Committee Meeting held on March 22,2A18 be approved. Carried
10. Delegations: a) Lisa Kuypers, Trenton DBIA regarding Potential Evening Vendors at RiverFront Square.
Motion Moved by Councillor DeWitt Seconded by David Shoniker
THAT the Trenton DBIA move ahead with the coordinatíon of the Wednesday night vendor events at RiverFront Square as a test pilot for the months of July and August 2018.
b) Sean Scally regarding support for historical documentaries
Motion Moved by Councillor Armstrong Seconded by John Harris Economic Development & Tourism Thursday, April 26, 2018 Advisory Committee Minutes
Provide a grant of $3,000 to Sean Scally towards production of historical documentaries; "Playing with Fire" regarding the Explosion of the British Chemical Company and "Lumberbaron: The Gilmour Years";
And further, that it supports the purchase and installation of an interpretive panel at Lock #1 (subject to Parks Canada approval) to commemorate the 100th Anníversary of Quinte West's "Great Explosion". Garried
11. Presentations
12. Public lnput
13. Committee Staff Reports
Staff Report l8-018 from Linda Lisle, Manager of Economic Development & Tourism Services regarding Main Street Revitalízation Funding.
Motion Moved by Councillor Quinn Seconded by Wendy Ouellette
THAT the Economic Development & Tourism Advisory Committee recommends to Council that they pass a by-law authorizing execution of an agreement with The Association of Municipalíties of Ontario in order to receive Main Street Revitalization funding and approve the list of proposed projects. Carried
Staff Report 18-019 from Jennifer Rushlow, Senior Tourism & Special Events Officer regarding Visitor Kiosk Demolition and New Visitor Kiosk Proposal.
Motion Moved by Councillor DeWitt Seconded by Councillor Quinn
THAT the Economic Development & Tourism Advisory Committee recommends to Council that it approve the demolition and removal of the Tourism Kiosk currently located on the south east parking lot of the Ramada lnn in Glen Miller;
And further that additional quotes be obtained;
And further, that it endorses the one year trial of a visitor information kiosk located insidethe Lock#1 Station at29-45, Regional Rd 33,in partnershipwith Parks Canada. Garried Economic Development & Tourism Thursday, April 26, 2018 Advisory Committee Minutes
14. Discussion ltems
Linda Lisle & Jennifer Rushlow provided a verbal update regarding Economic Development and Tourism initiatives.
Lisa Kuypers-Schroedter provided a verbal update regarding the Trenton DBIA activities.
chris King provided a verbal update regarding the activities of the QEDC
Dave Shoniker inquired about park signs. Staff advised that some new park signs have been approved but staff wíll follow up with Public Works on installation timelines
Dave Shoníker requested an update on the status of the Bridge Lighting Project. Brian Jardine advised that the City was clear of any permitting requirements. Staff met with the contractor regarding details of the installation and timelines.
Mayor Harrison provided an update. He noted businesses are pleased that the lights are going up at Wallbridge-Loyalist Road/Hamilton Road. He said that there are regular changes and updates happening in City Hall, we are always moving fonruard.
15. Printed lnformation
a) Minutes of the Canada Day Committee Meeting held on March 14,2018
Motion Moved by Councillor Armstrong Seconded by Wendy Ouellette
That all printed information be receíved by the Economic Development & Tourísm Advisory Committee as information. Carried
16. Non-Printed lnformation a) Verbal Update from staff regarding Economic Development & Tourism lnitiatives.
17. Requests for lnformation
Jennífer Rushlow to provide report at the next meeting regarding Canada Day activities Economíc Development & Tourism Thursday, April 26, 2018 Advisory Committee Minutes
David Shoniker questioned the cost of mural repair and felt it would be higher due to quote provided in past years. Linda Lisle and Jennifer Rushlow to confirm cost.
Major Richard Searle noted that posting season is getting close. Contact Newspaper is a great way to advertise to new families coming in as well as the splash page. Jennifer Rushlow will look into linking the base webpage and contact newspaper to City website. She confirmed that new military personnel posted to Quinte West get a full Quinte West Welcome package when they arrive, via the MFRC.
John Harrís commented that lights on the trees in the downtown weren't working Staff will follow up with Public Works.
18. Adjournment
Motion Moved by lan Smylie
That the Economic Development & Tourism Advisory Committee meeting be adjourned at7:19 pm and the next regular Economíc Development & Tourism Advisory committee will meet on Thursday, May 24,2018 at 6:00 p.m. carried
Jillian McCormick Mike Kotsovos Recording Secretary Chair City of Quinte West Public Works and Environmental Services Committee Minutes
Tuesday, April 10,2018 City Hall Council Chambers
1. Call to Order
Councillor Fred Kuypers, Chair called the meeting to order at 3:30 p.m
Members Present:
Councillor Fred Kuypers, Chair Councillor Allan DeWitt, Vice-Chair Deputy Mayor Jim Alyea Councillor David McCue Councillor Keith Reid Councillor Bob Wannamaker Chuck Naphan, Public Member Bob Lockwood, Public Member (regrets) Wayne Scaletta, Public Member Mayor Jim Harrison
Staff Present:
Chris Angelo, Director of Public Works & Environmental Services Matt Tracey, Manager of WaterA/úastewater Tim Colasante, Manager of Engineering Jim Turner, Manager of Outdoor Operations (regrets) Stacy Dedlow, Recording Secretary
Public Present: Councillor Don Kuntze Councillor Garry Quinn Don Anderson Barb Anderson John Brewster Johanna "Nancy" Smith Beverly Shepherd Marg and Ken Green Glenn Bateman Larry Detlor Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes
Harry Hitchon Doris Bercarich Ray Thompson Bob Barlas Chuck Allen Scott & Kelly Symons Elizabeth MacDonald
2 Disclosure of Pecuniary lnterest and the General Nature thereof
3 Approval of Agenda - April 10 2018
Agenda of the Public Works & Environmental Services Committee Meeting held on April 10,2018
A request by the Chair to move Staff Report 18-018 Oak Lake Update to Section 7. Public lnput was made.
Moved by Scaletta Seconded by McCue Resolution: That the Agenda of the Public Works & Environmental Services Committee Meeting held on April 1O 2018 be approved with amendments as requested. Carried
4. Approval of Minutes
Minutes of the Public Works & Environmental Services Committee Meeting held on March 13,2018.
Moved by DeWitt Seconded by Reid Resolution: That the Minutes of the Public Works & Environmental Services Committee Meeting held on March 13,2018 be approved. Carried
5 Presentations None
6 Public Meetings None Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes
7. Public lnput
8.c) Staff Report 18-018 Oak Lake Update
Committee Members initiated the discussion about the report. Councillor DeWitt has visited Oak Lake and seen the area first hand. He asked Chris Angelo if the Health Unit had contacted the City. Chris Angelo confirmed that the Health Unit had been to Oak Lake and any questions about water quality should be directed to them.
Mayor Harrison wanted to clarify two points; 1. Any spill is taken care of by the Ministry of Environment (MoE) and 2.lf you have a well, it is your responsibility as a homeowner to frequently test your water quality.
Chuck Naphan asked if the MOE or Health Unit had any concerns about the culverts Chris Angelo answered that they do not at this time.
Beverley Shepherd addressed Committee and asked that Oak Lake residents be notified when a boilwater advisory is in effect. She also questioned the qualifications of the farmer as they did not self-report the spill.
John Brewster made his public comments in regards to the spill. He indicated that he would like both sides of the lake to be assessed for true water level. He would like to see the culverts unplugged and any testing results reviewed with the residents of Oak Lake with a clear explanation. Mr Brewster also presented a formal letter of his concerns.
Scott Symons addressed the Committee with his concerns. He understands how vital farms are to society as a whole but the smell and impact of the manure spill in Oak Lake needs to be addressed as soon as possible. He recognizes that accidents can happen, but was shocked to hear about old drainage systems passing through farms with runoff heading directly into the water for decades. Feces has been detected in his well water and the water has been smelling bad for some time. Manure is very dangerous to aquatic and human life. He expressed that this has to be taken seriously.
Mayor Harrison advised that this wasn't just farm manure, as there is the chance that residential septic systems could also be leaking into the body of water. He indicated that the farm tile drainage sits 2-3 feet below the surface and the water is purified before exiting the pipes into Oak Lake.
Al DeWitt asked if the culverts were cleaned out in 2009. Chris Angelo said that it was around that time. Al DeWitt stated that this a Provincial issue and that MPP Todd Smith is a point of contact if required. Al DeWitt asked if the City was notified the night of the spill. Chris Angelo confirmed that he was called that night, and the City offered the PRISM system for notification, but the Health Unit did not call or notify the City of the Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes
outcome
Jim Alyea asked for the remediation plan of cleaning of the culvert. Chris Angelo said that if there is silt in the culverts then Public Works Staff can clean them out, however in this case there is so much water that Staff must be careful not to flood the farm property.
Al DeWitt asked about the condition of the wetlands to the east. Chris Angelo said as long as there is a slow release of water the wetlands would be okay.
John Brewster asked if it would be beneficial to meet with the farmer directly and ask him to close the cattle crossing to redesígn the culvert for water movement.
Marg Green asked if Staff could clean out all the culverts. Chris Angelo confirmed that all culverts would be cleaned. Ms. Green asked for a timeframe on when this would be completed. Chris Angelo said that he will be writing a report to Committee and they would make the decision. Chris Angelo also said that he is waiting to hear from the City's lawyers about the cattle crossing.
Ken Bateman informed the Committee that he was the one who reported the spillto the MOE. He said the spill is much larger than some might think, approximately 3ft deep. Chris Angelo said that the MOE called him last week and that they were satisfied with the cleanup effort to date.
Bob Barlas asked if there has ever been a study on what goes into the lake on a regular basis. Chris Angelo confirmed there was a study completed in 2001 which addressed that information.
Harry Hitchon informed the Committee that he had his water tested recently right out of his tap, there were no problems. ln fact, he has never had a positive test and his UV system has been ín place since 1999.
Councillor Kuntze thanked the Committee for listening to the residents of Oak Lake. He also asked for the timing of the legality of the cattle crossing. Mr. Detlor answered and suggested the cattle crossing can be restricted but not closed. Councillor Kuntze wants the report to reflect three culverts not just two.
Keith Reid expressed his concern with the distance of some septic tanks to the water. He suggested that a by-law be put in place to force all residents to put in a holding tank.
Moved by DeWitt Seconded by Reid Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes
That the Director of Public Works and Environmental Services Staff Report 18-018 PWES re Oak Lake Update be received as information. Garried
8. Committee Staff Reports
8.1. Director of Public Works and Environmental Services
a) Staff Report 18-010 Sole/Single Source Contractors and Suppliers
Moved by DeWitt Seconded by Alyea
That Committee recommends to Council that the Director of Public Works and Environmental Services Staff Report 18-010 be received as information and;
That Committee recommends to Council to approve the sole/single source contractors and suppliers on the attached list in Staff Report 18-010. Carried
b) Staff Report 18-017 Shuter Street Reallocation
Moved by DeWitt Seconded by Wannamaker
That the PWES Committee recommends to Council to reallocate $170,000 from the wastewater capital reserve fund for the 2018 sanitary sewer replacement on Shuter Street. Carried
d) Staff Report 18-01 I 2018 Surface Treatment Roads
Moved by Naphan Seconded by Harrison That Committee recommends to Council that the Director of Public Works and Environmental Services Staff Report 18-019 PWES 2018 Surface Treatment Program be received as information. Carried
e) Staff Report 18-020 Frankford Tourist Park Operations - Extension Agreement
Moved by Reid Seconded by Alyea
That the PWES Committee recommends to Council that the Cíty single source the Frankford Tourist Park Canteen and Security Operations to Donna L. Mclntyre for a 5 Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes year contract at a cost of $8000 including HST, increasing $500 a year for four years, and with the possibility of another 5 year extension. Carried
8.2. Water & Wastewater Services a) Staff Report 18-023 Operations and Compliance lnformation Report
Moved by McCue Seconded by Alyea
That the Manager of Water and Wastewater Services Staff Report 18-023 PWES be received as information. Carried
b) Staff Repoft 18-024 Oak St Water Tower Cellular Opportunity
Moved by Scaletta Seconded by Wannamaker
That Committee authorize staff to negotiate an agreement with Freedom Mobile Inc. for the installation of cellular radio equipment on the Oak St. water tower;
And further that the agreement be forwarded to Council for approval by By-law. Garried
c) Staff Report 18-025 PW 15-01 TR\ A¡/TP Headwork's Upgrades Project
Moved by Alyea Seconded by Naphan
That the Manager of Water and Wastewater Services Staff Report 18-025 PWES regarding an update on PW15-01 Trenton VúWTP Headwork's Upgrades Project to be received as information. Garried
d) Staff Report 18-026 Mount Pelion Communication Tower
Moved by DeWitt Seconded by McCue
That Committee recommends to Council that $100,000.00 of surplus funds be reallocated from the 2017 Bulk Water/Decanter Trenton WTP project budget to allow for the construction of a communication tower at Mount Pelion. Garried
8.3. EngineeringServices
a) Staff ReportlS-022 Capital Progress Report Public Works and Environmental Services Tuesday, April 10, 2018 Committee Minutes
Moved by Alyea Seconded by DeWitt
That the Manager of Engineering's Capital Works Progress Report 18-022 be received as information. Carried
8.4. Manager of Outdoor Operations
a) Staff Repoft 18-021 Operations Report Moved by Wannamaker Seconded by Reid
That the Manager of Outdoor Operations Staff Report 18-021 PWES be received as information. Carried
9. Printed lnformation
2018 Trash Bash lnformation Community Trees 2018
Moved by Wannamaker Seconded by Reid
That the Printed lnformation be received as information. Carried
10. Non-Printed lnformation
11. Requests for lnformation
Councillor Kuntze would like to know when Burns Ave will be fixed in front of house number 102. Al DeWitt agreed and indicated that Burns Ave should be redone this year with surface treatment and to advise the developer of Stone Crest subdivision and the subcontractors to use another route. No heavy trucks permitted on this route should be in place and if damage occurs that the City will be looking to get this cost recovered by the developer. Councillor Kuntze asked how Staff were making out with the apprenticeship application? Chris confirmed that all information had been submitted and once approved the City will be able to host Loyalist College and Fleming College apprentices. Wayne Scaletta asked how the car wash was working. Chris said it is still not 100% but the contractor is working on it. Public Works and Environmental Services Tuesday, April 10,2018 Committee Minutes
Dave McCue asked about the start date of construction for Princess Acres. Tim Colasante said that there is one more easement needing to be acquired and then progress will begín. Tim confirmed that there will be another public meeting. Al DeWitt would like the City to contact both the Health Unit and the MOE in regards to Oak Lake. Keith Reid would like staff to consider two new streetlights on Mill Street at the hill as well as the intersection of Zion and Stockdale Road.
12. Adjournment
Next Regular Meeting
Next PWES Meeting: May 8, 2018 Quinte West Municipal Office - Council Ghambers 7 Greswell Drive, Trenton
, Recording Secretary O5 2 05:3 < ._.:owam<.>31. uh. No; wage: A..3; .26 _<_mm=:oo?Em t8..mo: 4. Om: 8 Oamq M. _<_m3cm_,m_u6mm:n _<_m m. mam_u6mm:¢ _<:. .53: <<:m_m:.1.6 03.9. _<:. _um_.._m_m3_3 Umv£< 1.8 03.9. _<=m.Om8_<: _<_oxmm__mxmo:: A _u_mo_omEmo.“_omo::_m2__.:m6m# man:6 Om:mB_ zmE8 5m:.u.o.. m >E¥o .242 :6 Bmmzzomnmsqm..oq>9: NA.83 _u8$o: _<__::.8.m 925m _u8$o: community living 11 Canal Street, Trenton, ON KBV 4K3 QUINTE WEST \ Tel: 61 3-394-2222 Fax: 61 3-394-0381 Bridges to lnclusion Email: communitvlivinqqui ntewest@clqw. ca Web: www.clqw.ca April 18, 2018 Mayor Jim Harrison and Council Members City of Quinte West 7 Creswell Drive, P. O. Box 490 Trenton, Ontario K8V 5R6 Dear Mayor Harrison and Council Members, Community Living Quinte West is celebrating our 59th Anniversary this year. To help commemorate this milestone we are asking that you declare the month of May Community Living Awareness Month in the City of Quinte West. ln doing so you will be joining other communities across the province helping spread the message of inclusion for everyone. We would also appreciate having the Community Living Flag flown at City Hall for the month of May. Thank you Sincerely, Michelle Earle Lorrie Arsenault President lnterim Executive Director Member of: Cotr¿lr¿uNIry LlvtN Yp.*"p""md*r*F'.ø liåf,f,ffþ"" 0ntario € Kevin Heath From: Office of Senator Nancy Greene Raine View this email in vour browser ãf*** June znd is Þ National Health & Fitness Day Re: National Health & F¡tness Dav Hello, I am contacting you today in the hopes that your community willioin the 298 communities across Canada which have proclaimed the first Saturday in June, National Health and Fitness Day (NHFD). The goal of NHFD is to make Canada the Fittest Nation on Earth! We understand that to accomplish this goalwe need the grassroots support of municipalities such as your own. National Health and Fitness Day was formalized into Iaw afterthe passing of Eill S-21X in 2014. To keep the initiative as locally-driven as possible, we encourage communities to pass a proclamation recognizing the first Saturday in June, National Health and Fitness Day, and to offer health and fitness programming on the day. Some communities mark the day by opening their recreational facilities for free to the public, whereas others mark the day by organizing 'fun-runs' or similar low-cost activities. Given the rising crisis of inactivity Canada, we believe that initiatives such as this are a 1 key step in helping to build healthier and more active communities. A draft proclamation for your Council can be found below this letter. For more information feelfree to contact me, or visit our website: wvwv.NHËDean.ea tf there's a more appropriate member of your community for this letter to be addressed to, it would be greatly appreciated if you could forward the letter to them. I would like to thank you for your time, and I look fon¡vard to hearing back from you Sincerely, Justin Bergamini Ad ministrative Support Assistant Office of Senator Nancy Greene Raine pa¡"1. qc. i usti n. bergaln i ni@sen ça 613-995-0307 Draft resolution to proclaim: NATIONAL HEALTH AND FITNESS DAY WHEREAS: a the Parliament of Canada wishes to increase awareness among Canadians of the significant benefits of physical activity and to encourage Canadians to increase their level of physical activity and their participation in recreational sports and fitness activities; a it is in Canada's interest to improve the health of all Canadians and to reduce the burden of illness on Canadian families and on the Canadian health care system; a many local governments in Canada have public facilities to promote the health and fitness of their citizens; a the Government of Canada wishes to encourage local governments to facilitate Canadian's participation in healthy physical activities; the Government of Canada wishes to encourage the country's local governments, non- government organizations, the private sector and all Canadians to recognize the first Saturday in June as National Health and Fitness Day and to mark the day with local events and initiatives celebrating and promoting the importance and use of local health, recreational, sports and fitness facilities; Canada's mountains, oceans, lakes, forest, parks and wilderness also offer recreational and fitness opportunities; a Canadian Environment Week is observed throughout the country in early June, and walking and cycling are great ways to reduce vehicle pollution and improve physical fitness; a declaring the first Saturday in June to be National Health and Fitness Day will further encourage Canadians to participate in physical activities and contribute to their own health and well-being; 2 THEREFORE: WeproclaimNationalHealth&FitnessDayinour as the first Saturday in June; (Optional) As a step to increase participation and enhance the health of all Ganadians, we commit to mark the day with local events and initiatives celebrating and promoting the importance and use of local healthn recreational, sports, and fitness facilities on National Health and Fitness DaY. This email was sent to [email protected] whv did t qet this? unsubscribe from this list update subscriotion preferences National Health and Fitness Ðay ' 62 westpark drive ' Ottawa, On k1b 3e5 ' Canada Tlrì"dCg-*'f 3 The Corporation Of The City Of Quinte West By-Law Number 18-045 Being A By-Law To Authorize The Corporation Of The City Of Quinte West To Enter Into A Funding Agreement With The Association Of Municipalities Of Ontario. WHEREAS the City of Quinte West wishes to enter into an Agreement in order to participate in Ontario's Main Street Revitalization Initiative; AND WHEREAS the City of Quinte West acknowledges that Funds received through the Agreement must be invested in an interest bearing reserve account until the earliest of expenditure or March 31, 2O2O; Now Therefore The Council Of The Corporation Of The City Of Quinte West, A Municipal Corporation Pursuant To The Municipal Act, 2001; Hereby Enacts As Follows: 1. That this By-law shall be entitled the “AMO – Ontario’s Main Street Revitalization Initiative Funding Agreement By-law”. 2. That the Mayor and City Clerk, or their designates, are hereby authorized to execute this Municipal Funding Agreement for the transfer of Main Street Revitalization Initiative Funds between the Association of Municipalities of Ontario and the City of Quinte West as in Schedule A attached hereto. 3. That Schedule A, attached hereto, shall form part of this By-law. 4. This By-law shall take effect upon the final date of passing. Read A First, Second And A Third Time And Finally Passed This 7th Day Of May, 2018. ______Jim Harrison, Mayor ______Kevin Heath, City Clerk AHO*** Municipali[es Ontario MUNICIPAL FUNDING AGREEMENT O NTARIO'S MAI N STRE ET REVITALIZATIO N I NITIATIVE This Agreement made as of 1st day of April, 2018. BETWEEN: THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (referred to herein as "AMO") AND: THE CITY OF QUINTE WEST (a municipal corporation pursuant to the Municipal Act, 2001, referred to herein as the "Recipienf') WHEREAS the Province of Ontario is making $26 million available for allocation for the purposes of supporting municipal Main Street Revitalization Initiatives in Ontario; WHEREAS the Province of Ontario, Ontario municipalities as represented by AMO are signatories to Ontario's Main Street Revitalization Initiative Transfer Payment Agreement on March 12,2018 (the "OMAFRA-AMO Agreemenf'), whereby AMO agreed to administer Main Street Revitalization funds made available to all Ontario municipalities, excluding Toronto; WHEREAS the OMAFRA-AMO Transfer Payment Agreement contains a framework for the transfer of provincial funds to Ontario lower-tier and single-tier municipalities represented by AMO; WHEREAS the Recipient wishes to enter into this Agreement in order to participate in Ontario's Main Street Revitalization Initiative; WHEREAS AMO is carrying out the fund administration in accordance with its obligations set out in the OMAFRA-AMO Agreement and it will accordingly undertake certain activities and require Recipients to undertake activities as set out in this Agreement. THEREFORE the Parties agree as follows: 1. DEFINITIONS AND INTERPRETATION 1.1 Definitions. When used in this Agreement (including the cover and execution pages and all of the schedules), the following terms shall have the meanings ascribed to them below unless the subject matter or context is inconsistent therewith: 200 University Ave. Suite 801 www.am0.0n.ca Tel 416.971.3856 Toll Free in 0ntario Toronto, 0N, M5H 3C6 [email protected] Fax 416. S71.6191 877.426.6527 "Agreement" means this Agreement, including the cover and execution pages and all of the schedules hereto, and allamendments made hereto in accordance with the provisions hereof. "Annual Report" means the duly completed report to be prepared and delivered to AMO as described in Section 7.2 and Section 2 of Schedule D. "Association of Municipalities of Ontario (AMO)" means a legally incorporated entity under the Corporations Act, 1990 R.S.O. 1990, Chapter c.38. "Communicat¡on Report" means the duly completed report to be prepared and delivered to AMO as described in Section 7.1 and Section 1 of Schedule D. "Community Improvement Plan" has the meaning as defined under section 28(1) of the Planning Act, R.S.O. 1 990, c. P.13. "Contract" means an agreement between the Recipient and a Third Party whereby the latter agrees to supply a product or service to an Eligible Project in return for financial consideration. "Effective Date" is April 1,2018. "Eligible Costs" means those expenditures described as eligible in Schedule C. "Eligible Projectf means projects as described in Schedule B. "Eligible Recipient" means a a. Municipality or its agent (including its wholly owned corporation); and b. Non-municipal entity, including for profit, non-governmental and not-for profit organizations, on the condition that the Municipality(ies) has (have) indicated support for the Eligible Project through a formal grant agreement between the Municipality and the non-municipal entity. "Event of Default" has the meaning given to it in Section 11 .1 of this Agreement. "Funds" mean the Funds made available to the Recipient through the Main Street Revitalization Initiative, a program established by the Government of Ontario. Funds are made available pursuant to this Agreement and includes any interest earned on the said Funds. For greater certainty: (i) Funds transferred to another Municipality in accordance with Section 6.2 of this Agreement, other than as set out in Sections 7.1(a), (c) and (f), are to be treated as Funds bythe Municipality to which the Funds are transferred and are not to be treated as Funds by the Recipient; and (ii) any Funds transferred to a non-municipal entity in accordance with Section 6.3 of this Agreement shall remain as Funds under this Agreement for all purposes and the Recipient shall continue to be bound by all provisions of this Agreement with respect to such transferred Funds. "Ineligible Costs" means those expenditures described as ineligible in Schedule C. 2 "Lower-tier Municipality" means a Municipality that forms part of an Upper- tier Municipalityfor municipal purposes, as defined under the MunicipalAct, 2001 S.O. 2001, c.25. "Municipal Fiscal Yea/' means the period beginning january 1st of a year and ending December 31st of the same year. "Municipalit¡/' and "MunicipaIities" means every municipal ity as defined under the MunicipalAct, 2001 S.O. 2001 c.25. "Municipal Physical Infrastructure" means municipal or regional, publicly or privately owned, tangible capital assets primarily for public use or benefit in Ontario. "Ontario" means Her Majesty in Right of Ontario, as represented by the Minister of Agriculture, Food and RuralAffairs. "Parties" means AMO and the Recipient. "Project Completion Date" means the Recipient must complete its Project under this Agreement by March 31,2020. "Recipienf' has the meaning given to it on the first page of this Agreement. "Results Report" means the report prepared and delivered to AMO by the Recipient by which reports on how Funds are supporting progress towards achieving the program objective, more specifically described in Section 3 of Schedule D. "Single-tier Municipalit¡/' means a municipality, other than an upper-tier municipality, that does not form part of an upper-tier municipality for municipal purposes as defined under the Municipal Act, 2001, S.O. 2001 c.25. "Third ParQ/' means any person or legal entity, other than the Parties to this Agreement who participates in the implementation of an Eligible Project by means of a Contract. "Transfer By-law" means a by-law passed by Council of the Recipient pursuant to Section 6.2 and delivered to AMO in accordance with that section. "Unspent Funds" means the amount reported as unspent by the Recipient as of December 31, as submitted in the Recipient's Annual Report. 1.2 Interpretations: Herein, etc. The words "herein", "hereof' and "hereunder" and other words of similar import refer to this Agreement as a whole and not any particular schedule, article, section, paragraph or other subdivision of this Agreement. 3 Currency. Any reference to currency is to Canadian currency and any amount advanced, paid or calculated is to be advanced, paid or calculated in Canadian currency. Statutes. Any reference to a federal or provincial statute is to such statute and to the regulations made pursuant to such statute as such statute and regulations may at any time be amended or modified and in effect and to any statute or regulations that may be passed that have the effect of supplementing or superseding such statute or regulations. Gender, singular, etc. Words importing the masculine gender include the feminine or neuter gender and words in the singular include the plural, and vice versa. 2. TERM OF AGREEMENT 2.1 Term. Subject to any extension or termination of this Agreement or the survival of any of the provisions of this Agreement pursuant to'the provisions contained herein, this Agreement shall be in effect from the date set out on the first page of this Agreement, up to and including March 31,2020. 2.2 Amendment. This Agreement may be amended at any time in writing as agreed to by AMO and the Recipient. 2.3 Notice. Any of the Parties may terminate this Agreement on written notice 3. RECTPTENT REQUIREMENTS 3.1 Communications. The Recipient will comply with all requirements outlined, including providing upfront project information on an annual basis, or until all Funds are expended for communications purposes in the form described in Section 7.1 and Section 1 of Schedule D. a) Unless otherwise directed by Ontario, the Recipient will acknowledge the support of Ontario for Eligible Projects in the following manner: 'The Project is funded lif it is partly funded the Recipient should use "in part'] by the Ontario Ministry of Agriculture, Food and RuralAffairs." b) The Recípient shall notiñy Ontario within five (5) business days of planned media events or announcements related to the Project, organized by the Recipient to facilitate the attendance of Ontario. Media events and announcements include, but are not limited to, news conferences, public announcements, official events or ceremonies, and news releases. 3.2 Contracts. The Recipientwill award and manage all Contracts in accordance with its relevant policies and procedures and, if applicable, in accordance with the Canadian Free Trade Agreement and applicable international trade agreements, and all other applicable laws. a) The Recipient will ensure any of its Contracts for the supply of services or materials to implement its responsibilities under this Agreement will be 4 awarded in a way that is transparent, competitive, consistent with value for money principles and pursuant to its adopted procurement poliry. 4. ELIGTBLE PROJECTS 4.1 Eligible Projects. Costs directly and reasonably incurred by the Recipient for construction, renewal, renovation or redevelopment or material enhancement activit¡es funded under existing Community Improvement Plan financial incentive programs or activities funded under the Municipal Physical Infrastructure category, including projects in downtown or main street areas, as defined through an existing Community Improvement Plan or other municipal land use planning policy that will support the role of small businesses in main street areas as more specifically described in Schedule B and Schedule C 4.2 Recipient Fully Responsible. The Recipient is fully responsible for the completion of each Eligible Project in accordance with Schedule B and Schedule c. 5. ELIGIBLE COSTS 5.1 Eligible Costs. Schedule C sets out specific requirements for Eligible and Ineligible Costs. 5.2 Discretion of Ontario. Subject to Section 5.1, the eligibility of any items not listed in Schedule B and/or Schedule C to this Agreement is solely at the discretion of Ontario. 5.3 Unspent Funds. Any Unspent Funds, and any interest earned thereon, will be subject to the terms and conditions of this Agreement. 5.4 Reasonable Access. The Recipient shall allow AMO and Ontario reasonable and timely access to all documentation, records and accounts and those of their respective agents or Third Parties related to the receipt, deposit and use of Funds and Unspent Funds, and any interest earned thereon, and all other relevant information and documentation requested by AMO or Ontario or their respective designated representatives for the purposes of audit, evaluation, and ensuring compliance with this Agreement. 5.5 Retention of Receipts. The Recipient will keep proper and accurate accounts and records of all Eligible Projects including invoices and receipts for Eligible Expenditures in accordance with the Recipienfs municipal records retention by- law and, upon reasonable notice, make them available to AMO and Ontario. 6. FUNDS 6.1 Allocation of Funds. AMO will allocate and transfer Funds on the basis of the formula determined by Ontario. 6.2 Transfer of Funds to a Municipality. Where a Recipient decides to allocate and transfer Funds to another Municipality (the'Transferee Municipality"): 5 a) The allocation and transfer shall be authorized by by-law (a "Transfer By- law"). The Transfer By-law shall be passed bythe Recipient's council and submitted to AMO as soon thereafter as practicable. The Transfer By-law shall identifu the Transferee Municipality and the amount of Funds the Transferee Municipality is to receive for the Municipal Fiscal Year specified in the Transfer By-law. b) The Recipient is still required to submit an Annual Report in accordance with Sections 7 .1 (a), (c) and (f) hereof with respect to the Funds transferred. c) No transfer of Funds pursuant to this Section 6.2 shall be effected unless and untilthe Transferee Municipality has either (i) entered into an agreement with AMO on substantially the same terms as this Agreement, or (ii) has executed and delivered to AMO a written undertaking to assume all of the Recipienfs obligations under this Agreement with respect to the Funds transferred; in a form satisfactory to AMO. 6.3 Transfer of Funds to a non-municipal entity. Where a Recipient decides to support an Eligible Project undertaken by an Eligible Recipient that is not a Municipality: a) The provision of such support shall be authorized by a grant agreement between the Municipality and the Eligible Recipient in support of a Community Improvement Plan. The grant agreement shall identify the Eligible Recipient, and the amount of Funds the Eligible Recipient is to receive for that Eligible Project. b) The Recipient shall continue to be bound by all of the provisions of this Agreement notwithstanding any such transfer including the submission of an Annual Report in accordance with Section 7.2. c) No transfer of Funds pursuant to this Section 6.3 shall be effected unless and until the non-municipal entity receiving the Funds has executed and delivered to the Municipality the grant agreement. 6.4 Use of Funds. The Recipient acknowledges and agrees the Funds are intended for and shall be used only for Eligible Expenditures in respect of Eligible Projects. 6.5 Payout of Funds. The Recipient agrees that all Funds will be transferred by AMO to the Recipient upon full execution of this Agreement. 6.6 Use of Funds. The Recipient will deposit the Funds in a dedicated reserve fund or other separate distinct interest bearing account and shall retain the Funds in such reserve fund, or account until the Funds are expended or transferred in accordance with this Agreement. The Recipient shall ensure that: a) any investment of unexpended Funds will be in accordance with Ontario law and the Recipienfs investment policy; and, 6 b) any interest earned on Funds will only be applied to Eligible Costs for Eligible Projects, more specifically on the basis set out in Schedule B and Schedule C. 6.7 Funds advanced. Funds transferred by AMO to the Recipient shall be expended by the Recipient in respect of Eligible Costs. AMO reserves the right to declare that Unspent Funds after March 31,2020 become a debt to Ontario which the Recipient will reimburse forthwith on demand to AMO for transmission to Ontario. 6.8 Expenditure of Funds. The Recipient shall expend all Funds by March 31,2020. 6.9 GST & HST. The use of Funds is based on the net amount of goods and services tax or harmonized sales tax to be paid by the Recipient net of any applicable tax rebates. 6.10 Limit on Ontario's Financial Commitments. The Recipient may use Funds to pay up to one hundred percent (100%o) of Eligible Expenditures of an Eligible Project. 6.1 1 Stacking. If the Recipient is receiving funds under other programs in respect of an Eligible Project to which the Recipient wishes to apply Funds, the maximum contribution limitation set out in any other program agreement made in respect of that Eligible Project shall continue to apply. 6.12 Insufficient funds provided by Ontario. If Ontario does not provide sufficient funds to AMO for this Agreement, AMO may terminate this Agreement. 7. REPORTING REQUIREMENTS 7 .1 Communication Report. Immediately upon execution of this Agreement the Recipient shall report to AMO any Eligible Project being undertaken in the current Municipal FiscalYear in the form described in Schedule D. 7.2 Annual Report. The Recipient shall report in the form in Schedule D due by May 15th following the Municipal Fiscal Year on: a) the amounts received from AMO under this Agreement; b) the amounts received from another Eligible Recipient; c) the amounts transferred to another Eligible Recipient; d) amounts paid bythe Recipient in aggregate for Eligible Projects; e) amounts held at year end by the Recipient in aggregate, including interest, to pay for Eligible Projects; f) indicate in a narrative the progress that the Recipient has made in meetíng its commitments and contributions; and, 7 g) a listing of all Eligible Projects that have been funded, indicating the Eligible Project category, project description, amount of Funds, total project cost, start date, end date and completion status. 7.3 Results Report. The Recipient shall account in writing for results achieved by the Funds through a Results Report to be submitted to AMO. Specifically the Results Report shall document performance measures achieved through the investments in Eligible Projects in the form described in Section 3 of Schedule D. 8. RECORDS AND AUDIT 8.1 Accounting Principles. All accountingterms not otherwise defined herein have the meanings assigned to them; all calculations will be made and all financial data to be submitted will be prepared in accordance with generally accepted accounting principles (GAAP) in effect in Ontario. GMP will include, without limitation, those principles approved or recommended for local governments from time to time by the Public Sector Accounting Board or the Canadian Institute of Chartered Accountants or any successor institute, applied on a consistent basis. 8.2 Separate Records. The Recipient shall maintain separate records and documentation for the Funds and keep all records including invoices, statements, receipts and vouchers in respect of Funds expended on Eligible Projects in accordance with the Recipienfs municipal records retention by-law Upon reasonable notice, the Recipient shall submit all records and documentation relating to the Funds to AMO and Ontario for inspection or audit. 8.3 External Auditor. AMO and/or Ontario may request, upon written notification, an audit of Eligible Project or an Annual Report. AMO shall retain an external auditor to carry out an audit of the material referred to in Sections 5.4 and 5.5 of this Agreement. AMO shall ensure that any auditor who conducts an audit pursuant to this Section of this Agreement or otherwise, provides a copy of the audit report to the Recipient and Ontario at the same time that the audit report is given to AMO. o INSURANCE AND INDEMNTTY 9.1 Insurance. The Recipient shall put in effect and maintain in full force and effect or cause to be put into effect and maintained for the term of this Agreement allthe necessary insurance w¡th respectto each Eligible Project, including any Eligible Projects with respect to which the Recipient has transferred Funds pursuantto Section 6 of this Agreement, thatwould be considered appropriate for a prudent Municipality undertaking Eligible Projects, including, where appropriate and without limitation, property, construction and liability insurance, which insurance coverage shall identify Ontario and AMO as additional insureds for the purposes of the Eligible Projects. 9.2 Certificates of Insurance. Throughout the term of this Agreement, the Recipient shall provide AMO with a valid certificate of insurance that confirms compliance with the requirements of Section 9.1. No Funds shall be expended 8 or transferred pursuant to th¡s Agreement until such certificate has been delivered to AMO. 9.3 AMO not liable. In no event shall Ontario or AMO be liable for: (a) any bodily injury, death or property damages to the Recipient, its employees, agents or consultants or for any claim, demand or action by any Third Party against the Recipient, its employees, agents or consultants, arising out of or in any way related to this Agreement; or (b) any incidental, indirect, special or consequential damages, or any loss of use, revenue or profit to the Recipient, its employees, agents or consultants arising out of any or in any way related to this Agreement. 9.4 Recipient to Compensate Ontario. The Recipient will ensure that it will not, at any time, hold Ontario, its officers, servants, employees or agents responsible for any claims or losses of any kind that the Recipient, Third Parties or any other person or entity may suffer in relation to any matter related to the Funds or an Eligible Project and that the Recipient will, at all times, compensate Ontario, its officers, servants, employees and agents for any claims or losses of any kind that any of them may suffer in relation to any matter related to the Funds or an Eligible Project. The Recipients obligation to compensate as set out in this section does not apply to the extent to which such claims or losses relate to the negligence of an officer, servant, employee, or agent of Ontario in the performance of his or her duties. 9.5 Recipient to Indemnify AMO. The Recipient hereby agrees to indemniñy and hold harmless AMO, its officers, servants, employees or agents (each of which is called an "Indemnitee"), from and against all claims, losses, damages, liabilities and related expenses including the fees, charges and disbursements of any counsel for any Indemnitee incurred by any Indemnitee or asserted against any Indemnitee by whomsoever brought or prosecuted in any manner based upon, or occasioned by, any injury to persons, damage to or loss or destruction of property, economic loss or infringement of rights caused by or arising directly or indirectly from: (a) the Funds; (b) the Recipients Eligible Projects, including the design, construction, operation, maintenance and repair of any part or all of the Eligible Projects; (c) the performance of this Agreement or the breach of any term or condition of this Agreement by the Recipient, its officers, servants, employees and agents, or by a Third Party, its officers, servants, employees, or agents; and (d) any omission or other wilful or negligent act of the Recipient or Third Party and their respective officers, servants, employees or agents. 10. DISPOSAL 10.1 Disposal. The Recipient will not, without Ontario's prior written consent, sell, lease or otherwise dispose of any asset purchased or created with the Funds or I for which Funds were provided, the cost of which exceed $50,000 at the time of sale, lease or disposal prior to March 31 ,2021 11. DEFAULT AND TERMTNATION 11.1 Event of Default. AMO may declare in writing that an event of default has occurred when the Recipient has not complied with any condition, undertaking or term in this Agreement. AMO will not declare in writing that an event of default has occurred unless it has first consulted with the Recipient. Each and every one of the following events is an "Event of Defaulf': (a) failure by the Recipient to deliver in a timely manner an Annual Report or Results Report. (b) delivery of an Annual Report that discloses non-compliance with any condition, undertaking or materialterm in this Agreement. (c) failure by the Recipient to co-operate in an external audit undertaken by AMO or its agents. (d) delivery of an external audit report that discloses non-compliance with any condition, undertaking or term in this Agreement. (e) failure bythe Recipientto expend Funds in accordance with Sections 4.1 and 6.8. 11 .2 Waiver. AMO may withdraw its notice of an Event of Default if the Recipient, within thirty (30) calendar days of receipt of the notice, either corrects the default or demonstrates, to the satisfaction of AMO in its sole discretion that it has taken such steps as are necessary to correct the default. 1 1 .3 Remedies on default. If AMO declares that an Event of Default has occurred under Section 1 1 .1, after thirty (30) calendar days from the Recipienfs receipt of the notice of an Event of Default, it may immediately terminate this Agreement. 11 .4 Repayment of Funds. If AMO declares that an Event of Default has not been cured to its satisfaction, AMO reserves the right to declare that prior payments of Funds become a debt to Ontario which the Recipient will reimburse forthwith on demand to AMO for transmission to Ontario. 12. CONFLICT OF INTEREST 12.1 No conflict of interest. The Recipient will ensure that no current member of the AMO Board of Directors and no current or former public servant or office holder to whom any post-employment, ethics and conflict of interest legislation, guidelines, codes or policies of Ontario applies will derive direct benefit from the Funds, the Unspent Funds, and interest earned thereon, unless the provision of receipt of such benefits is in compliance with such legislation, guidelines, policies or codes. 13. NOTICE 10 13.1 Notice. Any notice, information or document provided for under this Agreement will be effectively given íf in writing and if delivered by hand, or overnight courier, mailed, postage or other charges prepaid, or sent by facsimile or emailto the addresses, the facsimile numbers or email addresses set out in Section 13.3. Any notice that is sent by hand or overnight courier service shall be deemed to have been given when received; any notice mailed shall be deemed to have been received on the eighth (8) calendar day following the day on which it was mailed; any notice sent by facsimile shall be deemed to have been given when sent; any notice sent by email shall be deemed to have been received on the sender's receipt of an acknowledgment from the intended recipient (such as by the "return receipt requested" function, as available, return email or other written acknowledgment), provided that in the case of a notice sent by facsimile or email, if it is not given on a business day before 4:30 p.m. Eastern Standard Time, it shall be deemed to have been given at 8:30 a.m. on the next business day for the recipient. 13.2 Representat¡ves. The individuals identified in Section 13.3 of this Agreement, in the first instance, act as AMO's or the Recipienfs, as the case may be, representative for the purpose of implementing this Agreement. 13.3 Addresses for Notice. Further to Section 13.1 of this Agreement, notice can be given at the following addresses: a) If to AMO: Executive Director Main Streets Agreement Association of Municipalities of Ontario 200 Universitlr Avenue, Suite 801 Toronto, ON M5H 3C6 Telephone: 41 6-97 1-9856 Ema il: ma instreets@a mo.on.ca b) If to the Recipient: Di rector, Corporate & Fina ncia I ServicesÆreasu rer David Clazie CITY OF QUINTE WEST 7 Creswell Dr., PO Box 490 Trenton, ON K8V 5R6 (613)392-2841 x4448 [email protected] 14. MISCELLANEOUS 14.1 Counterpart Signature. This Agreement may be signed in counterpart, and the signed copies will, when attached, constitute an original Agreement. 14.2 Severability. If for any reason a provision of this Agreement that is not a fundamental term is found to be or becomes invalid or unenforceable, in whole or in part, it will be deemed to be severable and will be deleted from this 11 Agreement, but all the other terms and conditions of this Agreement will continue to be valid and enforceable. 14.3 Waiver. AMO may waive any right in this Agreement only in writing, and any tolerance or indulgence demonstrated by AMO will not constitute waiver of rights in this Agreement. Unless a waiver is executed in writing, AMO will be entitled to seek any remedy that it may have under this Agreement or under the law. 14.4 Governing Law. This Agreement shall be governed by and construed ¡n accordance with the laws of the Province of Ontario. 14.5 Survival. The Recipient agrees that the following sections and provisions of this Agreement shall extend for seven (7) years beyond the expiration or termination of this Agreement: Sections 5, 6.7, 6.8, 7, 9.4, 9.5, 1 1.4 and 14.8. 14.6 AMO, Ontario and Recipient independent. The Recipient will ensure its act¡ons do not establish or will not be deemed to establish a partnership, joint venture, principal-agent relationship or employer-employee relationship in any way or for any purpose whatsoever between Ontario and the Recipient, between AMO and the Recipient, between Ontario and a Third Party or between AMO and a Third Party. 14.7 No Author¡ty to Represent. The Recipient will ensure that it does not represent itsell including in any agreement with a Third Party, as a partner, employee or agent of Ontario or AMO. 14.8 Debts Due to AMO. Any amount owed under this Agreement will constitute a debt due to AMO, which the Recipient w¡ll reimburse forthwith, on demand, to AMO. 14.9 Priority. In the event of a conflict, the part of this Agreement that precedes the signature of the Parties will take precedence over the Schedules. 15. SCHEDULES 15.1 This Agreement, including: Schedule A Municipal Allocation Schedule B Eligible Projects Schedule C Eligible and Ineligible Costs Schedule D Reporting constitute the entire agreement between the Parties with respect to the subject matter contained in this Agreement and supersedes all prior oral or written representations and agreements. 12 16. SIGNATURES IN WITNESS WHEREOF, AMO and the Recipient have respectively executed, sealed and delivered this Agreement on the date set out on the front page. RECIPIENTS NAME: CITY OF QUTNTE WEST Mayor Name Signature Clerk Name Signature THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO By Title Signature In the presence of: Witness Title Signature 13 SCHEDULE A MUNICPAL ALLOCATION RECIPIENT'S NAME: CITY OF QUINTE WEST ALLOCATION: $68138.9347 The Recipient acknowledges this is a one time payment for Eligible Projects with Eligible Costs. SCHEDULE B 14 ELIGIBLE PROJECTS Funding is to be directed to Eligible Projects to support revitalization activities within main street areas, as defined through an existing Community Improvement Plan or any other municipal land use planning poliry. Funding can be used in one or both of the following categories: 1 Community Improvement Plan - construction, renewal, renovation or redevelopment or material enhancement activities that implement priority financial incentives in existing Community Improvement Plans such as: a. Commercial building façade improvements b. Preservation and adaptive reuse of heritage and industrial buildings c. Provision of affordable housing d. Space conversion for residential and commercial uses e. Structural improvements to buildings (e.g. Building Code upgrades) f . Improvement of community energr efficiency g. Accessibility enhancements 2. Other Municipal Land Use Planning Policy - construction, renewal or material enhancement activities to fund strategic Municipal Physical Infrastructure and promotional projects such as: a. Signage - wayfinding/directional, and gateway. b. Streetscaping and landscape improvements - lighting, banners, murals, street furniture, interpretive elements, public art, urban forestation, accessibility, telecom m u n ications/broad ba nd eq u i pment, pa rki ng, active tra nsportatio n infrastructure (e.g. bike racks/storage, cycling lanes and paths) and pedestrian walkways/trails. c. Marketing plan implementation - business attraction and promotion activities, special events. SCHEDULE C 15 ELIGIBLE AND TNELIGIBLE COSTS 1. Eligible Costs include: a. Costs directly and reasonably incurred on or after April 1 ,2018 up to and including the Project Completion Date by the Recipient for construction, renewal, renovation or redevelopment or material enhancement activities funded under existing Community Improvement Plan financial incentive programs. b. Costs directly and reasonably incurred on or after April 1 ,2018 up to and including the Project Completion Date by the Recipient for construction, renewal or material enhancement activities funded under the Municipal Physical Infrastructure category including projects in downtown or main street areas, as defined through an existing Community Improvement Plan or other municipal land use planning policy that will support the success of small businesses in main street areas. 2. Ineligible Costs include: a. Costs incurred prior to Effective Date or after the Project Completion Date; b. Any costs associated with providing the Annual and Results Reports to AMO; c. Any costs associated with lobbying Ontario, including other Ministries, agencies and organizations of the Government of Ontario; d. Costs associated with construct¡on, renewal, renovation or redevelopment or material enhancement of all things in the following categories: highways, short-sea shipping, short-line rail, regional or local airports, and brownfield redevelopment; e. Costs of infrastructure construction, renewal, renovation or redevelopment or material enhancement that do not improve energy efficiency, accessibility, aesthetics of marketability of small businesses within an Recipienfs main street areas; or that do not encourage strategic public investments in municipal and other public infrastructure within main street areas that will benefit small businesses; or that otherwise will likely fail to contribute to the success of main street businesses; f. Costs of infrastructure construction, renewal, renovation or redevelopment or material enhancement outside of the Recipienfs main street areas, as defined through an existing Community Improvement Plan or other municipal land use planning policy; g. The cost of leasing of equipment by the Recipient, any overhead costs, including salaries and other employment benefits of any employees of the Recipient, its direct or indirect operating or administrative costs of Recipients, and more specifically its costs related to planning, engineering, architecture, supervision, management and other act¡vities normally carried out by its staff, except in accordance with Eligible Costs above; h. Taxes, to which the Recipient is eligible for a tax rebate; i. Purchase of land or any interest therein, and related costs; and, j. Routine repair and maintenance Municipal Physical Infrastructure SCHEDULE D 16 REPORTING 1. Communication Report Immediately following the Municipality executing this Agreement the Recipient will provide AMO a Communication Report in an electronic format deemed acceptable to AMO, consisting of the following: Eligible Proiect Proiect Title Proiect Total Proiect Estimate of Funds Description Category $lP/ Cost (Main Street) Municipal Physical Spent Infrastructure 2. Annual Report The Recipient will provide to AMO an Annual Report in an electronic format deemed acceptable to AMO, consisting of the following: a Financial Reporting Table: The financial report table will be submitted in accordance with the following template: Annual Cumulative Annual Report Financial Table 2Oxx 2018 -2020 openrng Balance $xxx Received from AMO $xxx $xxx Interest Earned $xxx $xxx Received from An Eligible $xxx $xxx Recipient Transferred to an Eligible ($xxx¡ ($xxx¡ Recipient Spent Eligible Projects (for on ($xxx¡ ($xxx) each Eligible Project category) Closing Balance of $xxx Unspent Funds 17 b. Project List: The Recipient will provide to AMO a project list submitted in accordance with the following template: Project Project Eligible fotal Ma¡n Street Start & End Comp¡eted? Recipient T¡tIE Description Project Project Funds Used Date Catesorv Cost Yes/No/ Ongoing 3. Project Results. The Results Report shall outline, in a manner to be provided by AMO, the degree to which investments in each project are supporting progress towards achieving revitalization within main street areas: a. Community Improvement Plan Eligible Projects . Number of small businesses supported; . Total value of physical improvements; . Total Main Street Funds provided; . Total Municipal investment; and, . Total private investment. b. Municipal Physical Infrastructure Eligible Projects . Totalvalue of physical improvements; . Total Main Street Funds provided; and . Total municipal investment. 18 The Corporation Of The C¡ty Of Quinte West By-Law Number l8-060 Being A By-Law To Authorize The Execution Of A Collective Agreement Between The corporation of rhe city of Quinte west And The Quinte west Professional Firefighters Association Local 1328. Whereas it is deemed expedient to enter into a Collective Agreement with the Quinte West Professional Firefighters Association Local 1328; Now Therefore Be lt Enacted By The Gouncil For The Corporation Of The C¡ty Of Quinte West As Follows: 1. This By-law shall be entitled the "Quinte West Professional Firefighters Local 1328 Gollective Agreement By-law". 2. The Mayor and the City Clerk, or their designates, are hereby authorized to sign a Collective Agreement with the Quinte West Professional Firefighters Local 1328 to be in effect from January 1,2018 to December 31 , 2020. 3. This By-law shalltake effect upon the final passing hereof. Read A First, second And rhird rime And Finally Passed rhis 7th Day of May,2018. Jim Harrison, Mayor Kevin Heath, City Clerk The Gorporation Of The City Of Quinte West By-Law Number 18-052 Being A By-Law To Authorize The Signing of An Agreement Between The Corporation Of The Gity Of Quinte Westn The Quinte West Police Services Board And Her Majesty The Queen ln Right of ontario, As Represented By The Minister Of Community Safety And Correctional Services. whereas subsection 1 of section 22 of the Municipal Act, (S o 2001 , Chapter 25, as amended) provides that a municipality may provide a system that it would not have power to provide within the municipality, if it does so in accordance with an agreement with the Province of Ontario under programs established and administered by the Province; And whereas, it is deemed expedient to enter into an agreement with the Province of Ontario relative to the Community Policing Partnerships Program; And Whereas the Council of the Corporation of the City of Quinte West and the Ontario Provincial Police have entered into an Agreement for the provision of Police services for the City of Quinte West; Now Therefore Be lt Enacted By The Council For The Corporation Of The C¡ty Of Quinte West As Follows: 1. This By-law shall be entitled the "Community Policing Partnerships Program #6 By-law". 2. The Mayor and City Clerk and his or her designate are hereby authorized to sign and seal the Agreement between the Corporation of the City of Quinte West and Her Majesty the Queen in Right of Ontario, as represented by the Minister of Community Safety and Correctional Services, for the purpose of maintaining the increased number of sworn officers of the Ontario Provincial Police (O.P.P), Quinte West Detachment, for enhanced police visibility and in particular Community Policing. 3. The By-law and the Agreement authorized by it shall be deemed to have taken effect on the 1't day of April, 2018 and continuing until March 31't, 2019. Read, A First, Second And Third Time And Finally Passed This 7th Day Of May, 2018, Jim Harrison, Mayor Kevin Heath, City Clerk ONTARIO TRANSFER PAYMENT AGREEMENT THE AGREEMENT is effective as of the 1't day of April, 2018 BETWEEN: Her Majesty the Queen in right of Ontario as represented by the Minister of Community Safety and Correctional Services (the "Province") -and- The Gity of Quinte West (the "Recipient") -and- Quinte West Police Services Board (the "Board") BACKGROUND A. ln 1998, the Province established the Community Policing Partnerships (CPP) Program (the "Program") as part of the government's commitment to make Ontario communities safer by enhancing police visibility. B. The Province wishes to continue to fund the activities of the Board by providing funds to the Recipient for the purþoses of supporting its contribution to the Board's budget to maintain the increased number of sworn officers of the for enhanced police visibility through policing activities such as increased community patrols, enhanced traffic enforcement, school outreach programs, and drug and street crime enforcement. CONSIDERATION ln consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows. TP Agreement Template - VERSION June 12,2017 1 t.0 ENTIRE AGREEMENT 1.1 The agreement, together with: Schedule "A" - General Terms and Conditions Schedule "8" - Project Specific lnformation and Additional Provisions Schedule "C" - Project Schedule "D" - Budget Schedule "E" - Payment Plan Schedule "F" - Reports, and any amending agreement entered into as provided for in section 3.1, constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 2.0 CONFLICT OR INCONSISTENCY 2.1 Conflict or lnconsistency. ln the event of a conflict or inconsistency between the Additional Provisions and the provisions in Schedule "A", the following rules will apply: (a) the Parties will interpret any Additional Provisions in so far as possible, in a way that preserves the intention of the Parties as expressed in Schedule "A"; and (b) where it is not possible to interpret the Additional Provisions in a way that is consistent with the provisions in Schedule "A", the Additional Provisions will prevail over the provisions in Schedule "A" to the extent of the inconsistency. 3.0 AMENDING THE AGREEMENT 3.1 The Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 3.1 The Recipient acknowledges that: (a) by receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of ontario, including the Broader Public Sector Accountability Act, 2010 (Ontario), the Public Secfor Salary Disclosure Act, 1996 (Ontario), and the Auditor GeneralAcf (Ontario); (b) Her Majesty the Queen in right of Ontario has issued expenses, perquisites, and procurement directives and guidelines pursuant to the 2 Broader Public Sector Accountability Act, 2010 (Ontario); (c) the Funds are: (i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province; (ii) funding for the purposes of the Public Secfor Salary Disclosure Act, 1996 (Ontario); (d) the Province is not responsible for carrying out the Project; and (e) the Province is bound by the Freedom of Information and Protection of Privacy Acf (Ontario) and that any information provided to the Province in connection with the Project or othenuise in connection with the Agreement may be subject to disclosure in accordance with that Act. The Parties have executed the Agreement on the dates set out below HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Gommunity Safety and Correctional Services Date Name: Oscar Mosquera Title: Manager, Program Development Section The City of Quinte West Date Name Title: I have authority to bind the Recipient. Quinte West Police Services Board Date Name Title: I have authority to bind the Board. 3 The Corporation Of The C¡ty Of Quinte West By-Law Number 18-053 Being A By-Law To Authorize The Signing Of An Agreement Between The Gorporation Of The Gity Of Quinte West, The Quinte West Police Services Board And Her Majesty The Queen ln Right Of Ontario, As Represented By The Minister Of Gommunity Safety And Correctional Services Whereas it is deemed advisable and appropriate to enter into an Agreement under the Safer Communities - 1000 Officers Partnership Program; Now Therefore The Council Of The Gorporation Of The City Of Quinte West Hereby Enacts As Follows: 1. This By-law shall be entitled the "Safer Communities - 1000 Officers Partnership Program Agreement #5 By-law'n. 2. The Mayor and City Clerk or his or her designate shall be and are hereby authorized to execute the said Safer Communities - 1000 Officers Partnership Program Agreement on behalf of the City of Quinte West. 3. This By-law and the Agreement authorized by it shall be deemed to have taken effect on the 1't day of April, 2018 and continuing until March 31st, 2019. Read A First, Second And A Third Time And Finally Passed This 7th Day Of May,2018. Jim Harrison, Mayor Kevin Heath, City Clerk ONTARIO TRANSFER PAYMENT AGREEMENT THE AGREEMENT is effective as of the 1't day of April, 2018 BETWEEN: Her Majesty the Queen in right of Ontario as represented by the Minister of Community Safety and Gorrectional Services (the "Province") -and- The City of Quinte West (the "Recipient") -and- Quinte West Police Services Board (the "Board") BACKGROUND A. ln 2003, the Province established the Safer Communities - 1,000 Officers Partnership (1,000 Officers) Program (the "Program") as part of the government's commitment to make Ontario communities safer by enhancing police visibility. B. The Province wishes to continue to fund the activities of the Board by providing funds to the Recipient for the purposes of supporting its contribution to the Board's budget to maintain the increased number of sworn officers for enhanced police visibility. CONSIDERATION ln consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows: 1.0 ENTIRE AGREEMENT 1000 Officers TP Agreement 2018-19 1.1 The agreement, together with Schedule "A" - General Terms and Conditions Schedule "8" - Project Specific lnformation and Additional Provisions Schedule "C" - Project Schedule "D" - Budget Schedule "E" - Payment Plan Schedule "F" - Reports, and any amending agreement entered into as provided for in section 3.1 , constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 2.0 CONFLICT OR INCONSISTENCY 2.1 Gonflict or lnconsistency. ln the event of a conflict or inconsistency between the Additional Provisions and the provisions in Schedule "4", the following rules will apply: (a) the Parties will interpret any Additional Provisions in so far as possible, in a way that preserves the intention of the Parties as expressed in Schedule "4"; and (b) where it is not possible to interpret the Additional Provisions in a way that is consistent with the provisions in Schedule "4", the Additional Provisions will prevail over the provisions in Schedule "A" to the extent of the inconsistency. 3.0 AMENDING THE AGREEMENT 3.1 The Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges that: (a) by receiving Funds it may become subject to legislation applicable to organizations that receive funding from the Government of Ontario, including the Broader Public Sector Accountability Act, 2010 (Ontario), the Public Secfor Salary Disclosure Act, 1996 (Ontario), and the Auditor GeneralAcf (Ontario); (b) Her Majesty the Queen in right of Ontario has issued expenses, perquisites, and procurement directives and guidelines pursuant to the Broader Public Sector Accountability Act, 2010 (Ontario); 2 (c) the Funds are: (i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province; (ii) funding for the purposes of the Public Secfor Salary Disclosure Act, 1996 (Ontario); (d) the Province is not responsible for carrying out the Project; and (e) the Province is bound by the Freedom of lnformation and Protection of Privacy Acf (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act. The Parties have executed the Agreement on the dates set out below HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Community Safety and Correctional Services Date Name: Oscar Mosquera Title: Manager, Program Development Section The City of Quinte West Date Name Title: I have authority to bind the Recipient. Quinte West Police Services Board Date Name Title: I have authority to bind the Board. 3 The Gorporation of the City of Quinte West By-law Number: l8-054 Being a By-law to amend By-law Number 14-86, as amended, to rezone property located north east of 1065 Gounty Road 40, on the west side of Orchard Lane, legally described as Part of Lots 9 & 10, concession 2, in the geographic Township of Murray, from Development (D) Zone to Residential Type 2 (R2) Zone. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Gouncil for the Gorporation of the Gity of Quinte West as follows: 1 That this by-law shall be entitled the "DeWal Paving Ltd. (North east of 1065 Gounty Road 40) Rezoning ByJaw"; 2 That schedule "A" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3. That Schedule "A" attached hereto, forms part of this By-law; and 4 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.p. 13, as amended. Read a First, Second and rhird Time and finally passed this 7th day of May, 2019 Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number: l8-054 (DeWal Paving Ltd. (North east of 1065 County Road 40) Rezoning) The Corporation of the City of Quinte West SCHEDULE "A" HIGHWAY 401 Zoning By-Law Amendment Fiae¿ DOglMzOllT Rezone to Residential Type 2 (R2) Zone Part Lot I Con 2 Geographic Township of Sidney City of Quinte West 0 50 100 200 -Meters The Corporation of the Gity of Quinte West By-law Number: l8-055 Being a By-law to amend By-law Number 14-86, as amended, to rezone property- located south oÍ 274 2nd Dug Hill Road, legally described as Part of Lots 7 åi 8, Concession A, in the geographic Township of Murray from Development (D) Zone to Residential Type 3 Exception I (R3-8) Zone, Residential Type 5 Exception 2 (R5-2) Zone and Open Space (OS) Zone. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Little (South ol2T4 2nd Dug Hill Road) Rezoning By-law"; 2 That schedule "A" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3 The By-law Number 14-86, is hereby amended with the addition of the following new subsection immediately following subsection 13.4.1: "13.4.2 Residential Typg 5 Exception 2 (R5-2) Zone South of 274 2no Dug Hill Road Notwithstanding subsection 13.2.7 of this By-law to the contrary, within the Residential Type 5 Exception 2 (R5-2) Zone the maximum building height will be four (4) stories. All other provisions of the Residential Type 5 (R5) Zone shall apply." 4. That Schedule "4" attached hereto, forms part of this By-law; and 5 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.p. 13, as amended. Read a First, second and Third rime and finally passed this 7th day of May, 201g Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By{aw Number: 18-055 (Little (South of 274 2nd Dug Hill Road) Rezoning) The Gorporation of the City of Quinte West 50 SCHEDULE "A" 17499 l5 17524 1 1 17337 376 340 271 486 183 173 Zoning By-Law Amendment Rezone to Residential Type 3 Exceptlon I (R3-B) Zone File: DO9/MO3/18 fl 2nd Dug Hill Road PartLotsT&8ConA I Rezone to Open Space (OS) Zone Geographic Township of Murray City of Qu¡nte West m Rezone to Residential Type 5 Except¡on 2 (RS-2) Zone 0 50 100 200 Meters - The Corporation of the City of Quinte West By-law Number: l8-056 Being a By-law to amend By-law Number 14-86, as amended, to rezone lands known municipally as 431 Ketchesons Road located in Part of Lots 24 & 25, Concession 6, in the geographic Township of Sidney, from the Rural (RU) Zone to the Rural Residential (RR) Zone. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 oî the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Council for the Corporation of the Gity of Quinte West as follows: 1 That this by-law shall be entitled the "Gonnors (431 Ketchesons Road) Rezoning By-law"; 2 That schedule "F" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3. That Schedule "A" attached hereto, forms part of this By-law; and 4 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.p. 13, as amended. Read a First, second and rhird rime and finally passed this 7th day of May, 201g Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number: 18-056 (Gonnors (431 Ketchesons Road) Rezoning) The Corporation of the City of Quinte West SCHEDULE "A'' 385 379 375 538 527 528 431 346 404 394 Zoning By-Law Amendment File: DO9,/SO4/1a 431 Ketchesons R.oad Part Lots 24 & 25 Rezone to Rural Residential (RR) Con 6 E¡ Zone Geographic Townsh¡p of Sidney City of Qu¡nte West 0 25 50 100 fMeters The Corporation of the City of Quinte West By-law Number: l8-057 Being a By-law to amend By-law Number l4-86, as amended, to rezone property known municipally as 60 Division Street, Trenton, legally described as Plan 21R- 18208, Parts 1to7 and Plan 2lR-18919, Parts 2 &3 in the geographic Gity of Trenton, from Residential Type 3 (R3) Zone to Downtown Gommercial (DC) Zone. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Gouncil for the Gorporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Rushnell Funeral Gentre Ltd. (60 Division Street) Rezoning By-law"; 2 That Schedule "4" to By-law Number 14-86, is hereby further amended by changing the zone designation thereon in accordance with Schedule "A" to this By-law; 3. That Schedule "A" attached hereto, forms part of this By-law; and 4. That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.P. 13, as amended. Read a First, Second and Third Time and finally passed this 7th day of May, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk Schedule A By-law Number: 18-057 (Rushnell Funeral Centre Ltd. (60 Division Street) Rezoning) The Corporation of the City of Quinte West SCHEDULE "A" 75 EfßÉef rtt î3 q, 1ogÉ?tr 90 56 rtì- 60 t, 174 73 71 69 172 170 o ,ê 27 ó-r,ô 168 7 g 166 q 59 160 7 5ti 62 717270 55 srççef 49 É1$G N 114 llo 100 Zoning By-Law Amendment File: DO9/TO5/la 6O Division Street 21R-IA2O8 Pärts I to 7 v'///)WN Rezone to Downtown Commercial (DC) Zone 21R-1a919Parts2&3 Geographic City of Trenton City of Qu¡nte West 0 50 The Corporation of the Gity of Quinte West By-law Number: l8-058 Being a By-law to amend By-law Number 14-86, as amended, to rezone lands known municipally as lll John Meyers Road Iocated in Plan 21M76, Lot 4, in the geographic Township of Sidney, to amend the Rural Residential Exception 27 (RR-27) to permit a 13.58 metre setback from Oak Lake for a seasonal dwelling. Whereas By-law Number 14-86, is the governing Zoning By-law for the City of Quinte West; And Whereas the Council of the Corporation of the City of Quinte West, having received and reviewed an application to amend By-law Number 14-86, is in agreement with the proposed changes; And Whereas the authority to further amend By-law Number 14-86, is granted under Section 34 of the Planning Act, R.S.O., 1990, c.P. 13, as amended; And Whereas the amendment is covered by the Official Plan of the City of Quinte West; Now therefore be it enacted by the Council for the Corporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Jeffs (l I I John Meyers Road) Rezoning By-law"; 2 That By-law Number 14-86, is hereby amended by amending Section 8.4.27 with the addition of the following new sentences: "The minimum setback for a seasonal dwelling shall be 13.58 metres from the shore of Oak Lake. Only a seasonal dwelling and accessory uses shall be permitted." 3 That this By-law shall come into force and take effect pursuant to the provisions of, and regulations made under, the Planning Act, R.S.O., 1990, c.p. 13, as amended. Read a First, second and rhird rime and finally passed this 7th day of May, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk The Gorporation of the City of Quinte West By-law Number l8-059 Being a By-law to authorize the release and transfer of temporary roadway easements identified on Registered Plan 21M-282 as Blocks 26,27 and 28 inclusive, in Part of Lot 7, concession I, geographic Township of Murray, now City of Quinte West. Whereas request has been made to release the easement conveyed to the City of Quinte West as a condition of the development of Phase 2 of the Stonecrest Estates subdivision for a temporary turning area over Blocks 26,27 and 28 on Registered Plan 21M-282 and it has been determined the City of Quinte West has no need to retain the easement for future purposes; And Whereas the Council of the Corporation of the City of Quinte West deems it advisable and in the public interest that the temporary roadway easement over lands described as being Block 26, Plan 21M282 be transferred and released in favour of recipient Lots 54 and 55 of the provisionally approved Plan for the next phase of the Stonecrest Estates subdivision; And Whereas the Council of the Corporation of the City of Quinte West deems it advisable and in the public interest that the temporary roadway easement over lands described as Block 27 , Plan 21M282 be transferred and released in favour of Lot 1 1 , Reg istered Plan 21M282; And Whereas the Council of the Corporation of the City of Quinte West deems it advisable and in the public interest that the temporary roadway easement over tands described as being Block 28, Plan 21M282 be transferred and released in favour of recipient Lots 32, 33 and 34 of the provisionally approved Plan for the next phase of the Stonecrest Estates subdivision; Now Therefore Be lt Enacted by the Gouncil for The Gorporation of the City of Quinte West as follows: 1 That this by-law shall be entitled the "Easement Release - Temporary Turning Area, Stonecrest Estates (Phase 2) Subdivision By-law"; 2. That the Mayor and Deputy City Clerk are hereby authorized and instructed to sign the Acknowledgement and Direction for release of easement for the transfer of Blocks 26,27 and 28 on Registered Plan 21M282 used for a temporary turning area during Phase 2 construction of the Stonecrest Estates subdivision. 3 That this By-law shall come into force and take effect upon the final passing thereof. Read a First, Second and Third time and finally passed this 7th day of May, 2018 Jim Harrison, Mayor Kevin Heath, City Clerk P.O. Box 490 Tel: 6l 3-392-2841 7 Creswell Drive Toll Free: I -866-485-284 I Trenton, Ontario K8V 5R6 Fax: 613-392-0714 www.quintewest.ca A Natural Attraction [email protected] David Clazie, Director of Corporate & Financial Servcies DATE: April 30, 2018 TO: Council FROM: David Clazie SUBJECT: Accounts Payable APRIL 2018lnvoices The following Five (5) April 2018 listings totaling $4,362,429.25 are being provided for your information. lf you have any questions please feel free to contact the Finance Department. PAYABLE LISTING DATE TOTAL April 9, 2018 1,319,612.62 April 16,2018 1,951 ,233.81 April 20, 2018 450,992.43 April 23, 2018 135,115.18 April24,2018 605,475.21 TOTAL 4,362,429.25 Clazie Director Corporate and Finance City of Quinte West General Bank Account Payables Exceeding $10,000.00 All itemized payables are included in total voucher Note: lf any member of Gouncil has any questions concerning any of the items below please contact the Director of Corporate and Finance for invoice details pr¡or to the Gouncil Meeting Vendor Name Cheque Number Gheque Amount Transaction Description CANADIAN TIRE CORP. LTD. 107610 $251,754.16 REFUNDS FOR 2009 TO 2012 AND 2014 TO 2016 MARSH RANDY 107622 $13,920.43 PAYMENT FOR PROPERTY TAX SALE TEMPLEMAN MENNINGA IN TRUST 107647 $143,132.06 OVERPAYMENT FOR PROPERTY TAX SALE TRENTON SCOTTISH IRISH FESTIVAL 107650 $20,000.00 SPoNSORSH tP 2018 WILLARD GROUP INC 107652 $22,876.74 REFUND FOR 2017 BAY MARINE 107655 $I1,294.35 PURCHASED BOAT, MOTOR AND TRAILER COUNTY OF HASTINGS-SOCIAL SERVIC 107663 $793,026.00 COMMU NITY SERVICES JAN UARY/FEBRUARY 201 I COUNTY OF HASTINGS-EMERGENCY MI 107664 $370,585.00 PARAMEDIC SERVICES JANUARY/FEBRUARY 2018 COUNTY OF HASTINGS-L.T.C. MANORS 107665 $1 62,202,00 HASTI NGS MANOR JAN UARY/F E B RUARY 20 1 8 TEMPLEMAN MENNINGA IN TRUST 107692 $20,370.02 OVERPAYMENT FOR PROPERTY TAX SALE TRENTON MEMORIAL HOSPITAL FOUND 107695 $50,000.00 PHYSICIAN RECRUITMENT PRO6RAM CANADIAN TIRE CORP. LTD. 107708 $50,890.00 REFUND c.u.P.E. LOCAL 799 107714 $1 2,960.99 APRIL REMITTANCE KLEMENCIC HOMES 107725 $168,590.00 REFUND DEPOSIT FOR APPLEGROVE ACRES WACHS CANADA LTD 107746 $47,217.05 EQUIPMENT HYDRO ONE EFT000000005711 $1 3,566.50 MONTHLY SUMMARY BILLING JOHN'S EQUIPMENT SALES & SERVICE IEFTOOOOOOOOSTlS $22,035.00 PARTS AND REPAIRS To EQUIPMENT K+S WINDSOR SALT LTD./K+S SEL WINI EFTOOOOOOOOSTl6 $54,674.32 SALT SUPPLY LOWER TRENT CONSERVATION EFTOOOOOOOO5TI9 $1 3,870.00 PLAN REV| EW SERVTCES/SOU RCE PROTECTION M U N I C I PAL PRO PE RTY ASS ESSM E NT C E FTOOOOOOOOST 22 $1 30,723.50 QUARTERLY BILLING QUINTE WEST ANIMAL CONTROL EFTOOOOOOOO5T3O $10,757.04 ANTMAL CONTROL MARCH 2018 W.O.STINSON & SON LTD EFTOOOOOOOOST3g $39,990.82 GASOLTNE TALLMAN TRUCK CENTRE LIMITED EFTOOOOOOOOsT4l $10,982.50 PARTS AND REPAIRS TO EQUIPMENT CAN-AM INSTRUMENTS LTD. EFTOOOOOOOOSTo3 $14,155.94 PARTS AND REPAIRS To EQUIPMENT HYDRO ONE EFT000000005778 $1 63,392.98 MONTHLY SUMMARY BILLING JOHN'S EQUIPMENT SALES & SERVICE IEFTOOOOOOOOsTS3 $10,23I.43 PARTS AND REPAIRS TO EQUIPMENT KEMIRA WATER SOLUTIONS EFTOOOOOOOOsTSs $12,799.56 ALUMtNtUM SULPHATE MCLARCHITECTS EFTOOOOOOOOsTgS $19,153.50 FtRE HALL PROJECT QUINTE CONSERVATION EFTOOOOOOOOsSO2 $121,395.00 2018 MUN|C|PAL LEVY THYSSENKRUPP ELEVATOR EFTOOOOOOOO5SIS $44,814.89 PARTS AND REPAIRS TO EQUIPMENÏ VICTIM SERVICES OF EFTOOOOOOOOsS21 $25,000.00 2018 GRANT BAY OF QUINTE TOURIST COUNCIL EFTOOOOOOOO5S3I $57,613.15 PARTNERSHIP FUNDING FEE BRIDGECAST INC. EFTOOOOOOOOsS34 $25,695.07 Wt RELESS/N ETWORK PROTECTTON CAMB|UM tNC. EFT000000005837 $34,962.20 2018 MENA WORK PLAN/EVALUATION KEMIRA WATER SOLUTIONS EFTOOOOOOOOSSos $1 1,645.60 ALUMtNtUM SULPHATE GFL ENVIRONMENTAL INC. EFTOOOOOOOOSSoS $136,470.53 RESTDENTTAL WASTE COLLECTTON LANGE AND FETTER EFTOOOOOOOOSSog $51,523.48 PARTS AND REPAIRS TO EQUIPMENT LUYMES CONSTRUCTION LTD EFTOOOOOOOO5STG $1 1,678.55 CONSTRUCTTON PEAK ENGINEERING & EFTOOOOOOOOsSSS $344,843.86 PROJECT HEADWORKS UPGRADES QUINTE ACCESS-EXPANSION EFTOOOOOOOOsSSg $17,500.00 EXPANSTON MAY 2018 QUINTEACCESS-PUBLICTRANSIT EFTOOOOOOOOsSgI $42,825.00 PUBLTC TRANSTT MAY 2018 QUINTE ACCESS EFTOOOOOOOOsSg2 $31,900.00 SPECIALIZED TRANSIT MAY 20I8 TIM DONALDSON EXCAVATING EFTOOOOOOOOSgO3 $45,798.92 SNOW REMOVAL UNIONGAS - ALL GAS BILLS EFTOOOOOOOOSgOT $10,461.27 MONTHLY SUMMARY BILLING ZON GENERATION LTD EFTOOOOOOOO59II $1 1,639.00 SOLAR CONTRACT TASKFORCE ENGINEERING INC EFTOOOOOOOO59I2 $314,906.54 FIRE HALL PROJECT $3,995,824.95 Ministry of Citizenship and Ministère des Affaires civiques et lmmigration de I'lmmigration Minister Ministre 6th Floor 6a étage 400 University Avenue 400, avenue University Toronto ON M7A 2Rg Toronto ON M7A 2Rg Ontario Tel.: (416) 325-6200 Té1.: (416) 325-6200 Fax (416) 325-6195 Téléc.: (416) 325-6195 March 2018 Dear Friends, Throughout the year, Ontarians from all walks of life play a vital role in championing diversity and the richness it brings to the province. Today, I am writing to encourage you to submit a nomination for the Ghampion of Diversity Award so that outstanding individuals, groups and employers receive the recognition they deserve for actively promoting diversity and inclusion and immigrant economic success in Ontario. You can submit a nomination under the following award categories: . lnclusion and Diversity r Cross-Cultural Understanding . Business Leadership in lmmigrant Employment To submit a nomination for this award: a) Visit ontario. calh onou rsandawards b) Select the lnclusion category. c) Click on Champion of Diversity ^Award. d) Download the PDF form. e) Read the eligibility criteria and instructíons carefully. f) Fill out the form, then submit it no later than May 15, 2018.lnstructions for submitting your nomination package can be found on the website. lf you have any questions please call 416-314-7526, toll free 1-877-832-8622 or TTY 41 6-327-2391, or email ontariohonou rsandawards@ontario. ca Thank you fCIr your support of this important recognition program. Sincerely, /n-TM Laura Albanese Minister LOWER TRENT CONSERVATION 714 Munay StreeL R.R. 1, Trenton, Ontario K8V 5P4 lTel:613-394-4829 I Fax: 613-3921-5226 I Website: www.ltc.on.ca I Email: [email protected] Reqistered Charitable Organizât¡on No. 1 07646598RR0001 April 13,2018 To: Members of Council and Staff: Township of Alnwick/Haldimand Municipality of Br¡ghton Municipality of Centre Hastings Township of Cramahe City of Quinte West Township of Stirling-Rawdon Municipality of Trent Hills From: Glenda Rodgers, Chief Administrative Officer Re: Lower Trent Conservation2OtT Annual Report On behalf of Lower Trent Conservat¡on, I am pleased to provide you with copies of our 2017 Annual Report for circulation to members of council, staff, and the public. This report highlights our progress over the past year in continuing to protect and restore the Lower Trent Conservation watershed region. Our successes could not have been accomplished without the support we receive from our community, municipal, provincial, and federal partners. Highlights of the past yea/s conservation program include: o 2724 youth involved in environmental education programs r 15,000 native tree and wildlife shrub seedlings sold to approximately 200 watershed residents o Participated in l-9 community events and as a guest speaker for 10 special interest groups o 42 kilometres of trails maintained for public use at localconservation areas o 29 stream sites sampled to monitor water quality (biology and chemistry) o 250 permits issued for work around wetlands, shorelines, and waterways o Conducted enforcement investigations related to 32 violations (L5 new & L7 ongoing) under Ontario Regulation t63/06 c !94 Planning Acf applications reviewed (consents, site plan control, subdivision applications, etc.) c 148 site inspections conducted to assist with the environmental review of municipal planning and permit applications o 653 general development inquiries and 30legal requests completed regarding property specific development constraints and environmental conditions o 650 hours donated by 133 volunteers to help w¡th habítat restoration, environmental education, and special events o 23 water level bulletins issued regarding high water levels on local waterways including the record high levels on Lake Ontario/Bay of Quinte o 7 risk management plans completed to address 11 significant drinking water threats; issued l-7 restricted land use notices An electronic version of this document has been sent to each municipal office (Clerk) for ease of distribution to members of council. lt is also available on our website at www.ltc.on.ca/about/ar/. Should you require additional information about any of our programs, please do not hesitate to contact our office at 613-394- 4829 or information @ ltc.on.ca. Working with LocalCommunitiesto Protect our Naturol Environment IT I Member of Conservation Ontario Rep resenti n g Ontari o's 3 6 Co n servati o n Authoriti e s LOWER TRENT CONSERVATION 7 I 4 Murray Street, R.R. 1, Trenton, Ontar¡o K8V 5P4 lÏel:613-394-4829 I Fax: 613-394-5226 I Website: www.ltc.on.ca I Email: [email protected] Reqistered Charitable Organization No. 107646598RR0001 April 13, 2018 lo: Members of Council and Staff: Township of Alnwick/Ha ldimand Municipality of Brighton Municipality of Centre Hastings Township of Cramahe City of Quinte West Township of Stirling-Rawdon Municipality of Trent Hills From: Glenda Rodgers, Chief Administrative Officer RE: Watershed Report Card 2018 Lower Trent Conservation is pleased to provide you with copies of our 201-8 Watershed Report Card for circulation to members of council, staff, and the public. This report summarizes forest conditions, wetland cover, and surface and groundwater quality for the Lower Trent Conservation watershed region, an area stretching from Grafton to Quinte West and from Lake Ontario to Rice Lake. The Report Card presents information in a very user-friendly way based on a standardized grading system established by Conservation Ontario, the umbrella agency that represents Ontario's 36 Conservation Authorities. The purpose of the report card is to inform people about local conditions and to provide a management and evaluation tool for Conservation Authorities and other practitioners to measure environmental change and target programs. Forest conditions within the watershed region generally ranked from good to fair, or Grade 'Bu to "C" . While the percentage of total forest cover across the entire watershed is above the minimum target set by Conservatíon Ontario , or "8" grade, the amount of forest interior (larger forested areas) and riparian forest cover (forested shorelines on lakes, rivers and streams) falls short. Surface water quality grades, ranging from good to fair, were only assigned for 5 of l-2 watersheds across the region. The assignment of grades for surface water quality, as well as groundwater quality and wetlands, was limited due to insufficient data. The good news is that we will be expanding our surface water quality monitoring program in 2018 by doubling our sampling sites to 18. As well, the water samples will be analysed for E-coliand metals in addition to general chemistry at all L8 locations. The additional data will allow us to provide a full report on surface water qualíty for the next Watershed Report Card in five years. As a conservation partner, we look forward to working with you over the next five years to further enhance our monitoring network and focus our watershed management program to improve the environmental health of the watershed region. Please let us know if you would like additional copies. The Report Card is also available on our website at www.ltc.on.ca. lf you have any questions, or would like a presentation to council, please do not hesitate to contact us. Working with LocalCommunitiestorr ProtectI our Natural Environment Member of Conservation Ontario Representing Ontario's 36 Conservation Authorities Rê'^^;"qd APR 1 1 200 Ontar¡o CIfiCe nlr * it" LECISTATIVE ASSEMBLY 'ulâl0f ERNIE HARDEMAN, M.P.P. Queen's Park Office: Constituency office: Oxford Room 41 3, Legislative Bldg. 1 2 Perry Street Toronio, Ontario WoodstocK ontario March 26,2OL8 M7A lAB N4S 3C2 Tel. (416) 325-1239 Tel. (5'19) 537-5222 Jim Harrison Fax (41 6) 325-1259 Fax (51 9) 537-3577 City of Quinte West 7 Creswell Dr., Box 490 Trenton, ON K8V 5R6 Dear Mayor Harrison, I am writing to let you know that I recently introduced a private members' bill which would give municipalities the authority to decide whethe, or not they would be wíiling to receive a landfill. I have enclosed a copy for your information and comments. I believe municipalities should have a say in the location of something that would have such a lasting impact on their community. As you know, today municipal governments can decide where a Tim Hortons should go, but they can't decide where something as significant as a landfill should go. That doesn't make sense. Currently, only the Ministry of the Environment approves a new landfill, but Bill 16, Respecting Municipal Authority Over Landfilling Sites, would ensure that waste companies are required to have approval from the municipality as well before they can move forward with the landfill placement. I know that this authority has been requested by a number of municipalities. The Mayor of lngersoll requested this legislative change during a committee hearing on Bill 139 last fall at Queen's Park. Since then, nearly 30 municipalities have passed resolutions of support and another 150 municipal leaders have signed petitions to demand this right. I would appreciate hearing your comments on the bill and any support you can offer. For your convenience I have enclosed a sample resolution of support. Thank you for your consideration. As always please feel free to contact me if I can be of assistance. si Ernie Hardeman, MP Oxford @ Draft resolution MUNICIPALITIES CALL ON PROVINCE FOR "RIGHT TO APPROVE'' LANDFILL DEVELOPMENTS WHEREAS municipal governments in Ontario do not have the right to approve landfill projects in their communities, but have authority for making decisions on all other types of development; AND WHEREAS this out-dated policy allows private landfill operators to consult with local residents and municipal Councils, but essentially ignore them; AND WHEREAS municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power generation facilities; AND WHEREAS the recent report from Ontario's Environmental Commissioner has found that Ontario has a garbage problem, parlicularly from lndustrial, Commercial and lnstitutional (lCl) waste generated within the City of Toronto, where diversion rates are as low as 15%; AND WHEREAS municipalities across Ontario are quietly being identified and targeted as potential landfill sites; AND WHEREAS municipalities should be considered experts in waste management, as they are responsible for this within their own communities, and often have decades' worth of in-house expertise in managing waste, recycling, and diversion programs; AND WHEREAS municipalities should have the right to approve or reject these projects, and assess whether the potential economic benefits are of sufficient value to offset any negative impacts and environmental concerns; THEREFORE BE lT RESOLVED THAT the flNSERT NAME OF MUNIC¡PALITYI supports Bill 16, Respecting Municipal Authority Over Landfilling Sifes Acf introduced by MPP Ernie Hardeman and calls upon the Government of Ontario, and all political parties, to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities AND FURTHER THAT the INSERT NAME OF MUNICIPALITY] send copies of this resolution to MPP Ernie Hardeman and all municipalities. Kevin Heath From: Ombudsman Ontario Ombudsman ffiNi TAmlü @ raceooor ffi rwitter fñ t'nn"o'n Ombudsman releases latest report / Le tout dernier rapport de I'Ombudsman & " 0mbudsmart ;; il,*-* *ä;;;*-;ffi ä'¿ölï,1 ^,å"- Surpnse, details the Ombudsrnan's investigation into the reasonableness and transpaneney of by-law enfoneement and billing practices in the Township of St. Clair and the County sf l-ambton. ByJaw Surprise The report and press release can be found here. tl'l*thtuùÉ¡d$e¡d hqqott$ú(Ñt¡¿ Hb'.ú¡ñs@o,ktur Of the more than 6,800 complaints about municipalities P¡JlHdlhtroltudo our Office has received sinee Januany 1 ,2416, almost all have been resolved inforrnally. Only five have resulted in & formal investigations to date. 1 wcÐ$ilc@ t'Õmbudsrnan de !'elntanio, Fac¡t Du[ré, a ne¡tdu publie d'll- aujound'årui un nag:pæt"t sur sæ tou¿te resc¡lte e*quête effieieile. Ce raBrporl, åntita.¡ f é {4&gl æ me nt-Suryru"*e, dcn ne tes détails de !'cnetruêtc de f'Ç¿nbt¡dsrv¡an sr¡n lc eanaetène na[scnnable ct sur [a Ínansg:arenee de ['applteation: des règlements aínsi quc dcs prætiques de fæetu¡"ation das:s Ic eanton eie St" elain et lc Ccrnté aic L¿e¡nbtcr:. Règlement- $ur¡:rise å-e rgf¡Alq* el åe*"ç_ajnüq¡rlrçtç¿e deË{esqe-åç_qlefu-heglç1. :Hå:::.ïffinfln"" Sur påus dc 6 8t# p[aåntes quc nous är¿'o{ìs reçLles e{epuis {c 'ten janvicr"2ü'n6 sLir efes nrra.rriieipaåttés, pre$que to¿"¡tes present, ogrt été réglées dc ¡r¡anière irtfor¡nelle. "Juse¡u'aà seules aüera¿ ernt cienné llcu¿ aì des enquêtes CIffÉeietles. Poc¿r e¡: savoir plus strr lctravæil eic ¡ro{re ffiure¿*u ævcc ics munactpaâatês,_,rg_Liú{ç4€4fl-$UjÍg{ lg-sr=@ssQHqggs_r¡-{."Êç{re--çiteltreÆtc¿. Copyright A 2A18 Ontario Onbudsman, All rights reserued. lf you wish to unsubscribe ftiom this list, please contact us at Our mailing address is: Ontario Ombudsman 483 Bay St., BeltTrinity Square, 1Oth Floor, South Tower Toronto, ON M5G 2Cg Canada Add uq to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this lisl 2 Come for a vlsir Stay for a lifestyle. LOWER TRENT CONsGRVATION SPECIAL MEETING To Consider the Enlargement of the Lower Trent Region Gonservation Authorlty Jurisdiction March 8, 2018 - 6:30 p.m. Lower Trent Conservation Adm in istration Office 714 Murray Street, Trenton, ON. KBV 5P4 MINUTES Present: Jim Alyea, Quinte West; Ray Benns, Alnwick/Haldimand; Don Clark, Cramahe; Rick English, Trent Hills; John Martinello, Brighton; Bob Mullin, Stirling-Rawdon; Eric Sandford, Centre Hastings; Karen Sharpe, Quinte West; Mary Tadman, Brighton; BillThompson, Trent Hills Absent: None Staff: Glenda Rodgers, Chief Administrative Officer, Lower Trent Conservation Jim Peters, Director of Planning, Trent Hills Thomas Thayer, Manager of Legislative Services/Deputy Clerk, Trent Hills 1. Call to Order Jim Peters called the meeting to order at 6:30 p.m. 2. Establishment of Quorum Jim Peters declared a quorum present. 3. Terms of Reference Motion No. LTC-SM-201 80308-1 Moved by Jim Alyea Seconded by Mary Tadman Page 1 of4 Special Meeting - March 8, 2018 Be it resolved that the Terms of Reference fôr the Special Meeting dâtê March 8, 2û18 be recelved and approved. ñarriori 4, Selection of a Chair ullrllirtr rDalara Þrv¡È vq¡rvunaìlaA fnr¡vr llv¡rl¡rrqfrvrrgnaryrinalínnc vlní qa Êirairvlrqlr fnrrvl ihalt¡v v¡rvv¡qrQnaaial lrrgv!¡rr¡t,l\,llaafinn Bill Thompson nomlnated Rick English for the positiÕn of Chair Seconded by Jim Alyea Be it resolved that Rick English be appointed as the Chair for the Special Meeting date March 8,2018, Carried Rick English assumed the Chair at 5:33 p.m. 5. Remarks fronn the Chair The Chair provided nü remarks 6. ApBroval of the Agenda Motion No.,LTC-SM-2! 1 80308-2 Moved by Ray Benns Seconded by Eric Sandford Be it resolved that the Agenda for the Speeial Meeting date March 8, 2018 be received and approved as presented. Carried 7. Public lnput No members of the public were present to provide comment. 8. Purpose and Overvlew of Proposed Jurisdiction Enlargernent Jim Peiers presented the purpose and baekground rationale for the proposed ju risd iction en largement. Motion No. LT0-SM-201 80308-3 Page 2 of4 Special Meetlng - March 8, 20L8 Moved by BillThompsorr Seconded by Don Clark Be it resolved that the Purpose and Overview of Proposed Jurísdiction Enlargement be received as information. öarried L Legislative Requlremenþ and Process followed for Proposed Jurlsdictlon Enlargement Glenda Rodgers presented the legislative requirements and process for the proposed jurisd iction en largement. Motion No. LTC-SM-201 80308-4 Moved by Mary Tadman Seconded by Karen Sharpe Be it resolved that the Legislative Requirements and Process for Proposed Jurisdíction Enlargement be received as information. üarried. 10. Recorded Vote to Determine Support for Proposed Jurlsdiction Enlargement Motion No. LTC-SM-201 80308-5 Moved by BillThompson Seconded by Jim Alyea Whereas The Municipality of Trent Hills is partly within the jurisdiction of the Lower Trent Region Conservation Authority; And whereas The Municipalíty of Trent Hills deems it beneficial to enlarge the jurisdiction of the Lower Trent Region Conservation Authority to include all of the Municipality of Trent Hílls that is not within the jurisdiction of a Conservation Authority; And whereas The Municipality of Trent Hills has called a special meetfng to consider said enlargement of the jurisdiction of the Lower Trent Regicn Conservation Authority, as per the requirement of the Conseruation Authorities Acl R.S.O. 1990, c. C.27; Pagë3 6f 4 Special Meeting - March 8, 2018 Be it resolved that The jurisdiction of the Lower Trent Region Conseruation Authority be enlarged to include all of the Geographic Township of Seymour nÕrth of the Trent River anci wëst of the watershed of the trswe River within the Corporation of the Municipality of Trent Hills, effective immediately; And that a copy of the Resoiution be forwarded to the Minister of Natural Resources and Forestry by the Munieipality of Trent Hills, with a oopy forwarded to the Lower Trent Region Conservation Authority for their of-fieial record. Member Disposition rÊ Jim Aiyea tn Favour Rav Benns ln Favsur Don Clark ln Favour John Martineflo ln Favour Bob Mullin ln Favour Ëric Sandford ln Favour Karen Sharpe ln Favour Marv Tadman ln Favour BillThompson ln Favour Rick Enslish ln Favour earrieej. 1 1. Other Business No other business was brought forward for consideration. l2.Adjournment Motion No. LTC-$M-2O1 80308-6 Moved by BillThompson Seconded by Karen Sharpe Be it resolved that we do now adjourn at 6:43 p.m Carried -r fìa^',i., ,^lorÞ Ðl I, I t , rJI;PuLy \rr¡=rt\ Pãge 4 0.f 4 LOWER TRENT CONSERVATION 714 Munäy Street, R,R. 1, Trenton, Ontar¡o X8V 5P4 f leh 6t 3-394-4829 I Fax 613-394-5226 I Web'site: wwwltcon.ca I Emailr informationGrltc,ûñ.ca RoElstêlâd Chårlråbl€ Orgànhådon No. 10t64639úñ¡ldôôl BOARD OF DIRECTORS MEETIN6 MINUTES MEETING f 2 March 8,2018 714 Murray Street, Trenton 6:45 p.m. PRESENT IN ORDER OF MUNICIPALITY; Ray Benns, Mary Tadman, John Martlnello, Erlc Sandford, Don Clark, Jim Alyea, Karen Sharpe, Bob Mullin, Bill Thompsorl Rick Engllsh REGRETS: OTHERS: STAFF: Marilyn Bucholtz, Janet Noyes, Glenda Rodgers, Kelly Vandette 1. Meeting called to order bythe Chair The meeting was called to order by Chair Alyea at 6:45p.m. 2, Disclosure of pecuniary interests There was no disclosure of pecuniary interests. 3. Approval oftheAgenda RES: G25l18 Moved by: Ray Benns Seconded by: Eric Sandford THATthe agenda be approved as presented. Carried 4. Delegations There were no delegations received for this meeting. 5. Public lnput (3 m¡nutes per speaker) There was no public input at this meeting. 6. Adoption of the Minutes RES: G26l18 Moved by: BillThompson Seconded by: Bob Mullin THAT the Annual Board Meeting Minutes of February 8, 2018 be adopted as printed and circulated. Carried 7. Business arising from these minutes Kelly Vandette, Manager, Corporate Service¡ handed öut the offlctally signed 2017 Flnancial Statements that were approved at the February 8, 2C18 Annuai meeting. See RES: G1Û/18 DirectorJohn Martinello advised that atthe Feb 5th Bi'ighton Councíl meeting, Council requested Lower lrent Conservation to mark falien trees in tsutler Creek that eould be removed and asked if a request had been received. Staff indicated that no correspondence from the Municipalit.¡ of Brightcn regardlng the matter has been received to date. STANDIN6ITEMS 8. Correspondence RES: G27l18 Moved by: Rick English seconded by: Eric sandford THA.T the correspondence letter from Conservation Ontario to Premier Kathleen Wynne regarding flood management and climate change be received as information. earried g. Section 28, Ontario Regulation L63l06, Development lntërfcrence w¡th Wetlands & Alterations to Shorelines & Watercourses Regulation - Summary of Permits approved by stafffor period from February 7.,201E to February ?,8,2Ot8 RES; c28l19 Moved by: Mary Tadman Seconded by: Karen Sharpe THAT the summary of Section 28 Permits pur'suant to Ontario Regulation 163/06 approved by staff for the period from Februa ry !,2QL8 to February 28,20i.8 be received as information. Carried 10. List of Monthly Cheque Accounts lssued RES: G29l18 Moved by: Rick English Seconded by: Ray Benns of ' THAT the list of cheque accounts trom #L2443 to #12497 in the amount 579,367.OL for the month of February 2018 be received as information" Carried 11. Summary of Education & Outreach Events - February 2018 RES: G30/18 Moved by: Bill Thompson Seconded by: Mary Tadman THAT the summary of Recent and Upcoming Education & Outreãeh Aetivlties be received as information. Page 2 of 9 12. Updates a. Drinking Water Source Protection Update Glenda Rodgers, CAO / Secretary-Treasurer, advised that the SPA meeting will be held next month as the annual report will be due the end of April. b. Bay of Quinte Remedial Act¡on Plan Update - February 2018 Newsletter Glenda Rodgers highlighted the February 2018 newsletter as provided in the agenda package. RES: G31/18 Moved by: John Martinello Seconded by: Karen Sharpe THAT the Drinking Water Source Protection Update; and THAT the Bay of Quinte Remedial Action Plan February 2018 Newsletter be received as information. Carried c. Planning & Regulations Update Janet Noyes, Manager, Development Services & Water Resources provided the following planning and regulations update: i. lsland Park RV Resort, Trent,Hills - Ontario Municlpal Board (OMBI Case: r A meeting of Technical Experts was held on February L4,2018. The Ministry of Municipal Affairs and Housing (MMAH) had prepared a draft zonlng by-law that provided a start for discussion. All parties are working cooperatively together with the hopes of coming to a solution agreed to by all. i¡. Other Updates: o LTC Enforcement staff participated in the MNRF funded Search Warrant Training on March 7,2018. o LTC Staff have been working on mapping updates and these will be circulated to the Municipalities shortly. o LTC Staff are finalizing the Municipal Planning Service agreements, The last agreements were signed in 2013 and are to be revisited every 5 years. The new agreements are very similar to the existing agreements. They will be circulated to the Municipalities and Counties for signatures shortly. RES: G32l18 Moved by: Rick English Seconded by: Eric Sandford THAT the planning and regulations update regarding lsland Park RV Resort OMB Case, Search Warrant Training, mapping updates, and new Municipal Planning Service Agreements be received as informatíon. Carried Page 3 of 9 STAFF REPORTS t3.2017 Annual Report Glenda Rodgers gave an overview of the 2017 Annual Report and advised that it will be sent to the municipalities for distribution. Director Sharpe complimented the report's format and stated that City of Quinte places the report in the City's libraries for public availability. Director Tadman agreed with Director Sharpe's comments and confirmed that the report is available at the Municipality of Brighton for the public to read, RES: G33/18 Moved by: Karen Sharpe Seconded by: BiliThompson THAT the Lower Trent Conservation 2017 Annual Report be received as information, Carried 14. Expansion of Surface Water Qualíty Monitoring Program Glenda Rodgers spoke to the proposal recommending that Lower Trent Conservation expand its surface water quality program starting in 2018 to improve its ability to monitor longterm health of the river and watercourses across the watershed region. Key points were highlighted and cost options were given. Staff recommended opt¡on C: e-coli and general chemistry at a cost of 57,560 per yêar. She indicated that staff will continue to lobby the Ministry to add mores sites to Provincial Water Quality Monitoring Network within the Lower Trent Conservation watershed and if successful, it would reduce the annual cost. The Board moved into discussion and recommended Option D: Analyses of e-coli, general chemistry and metals at a cost of 511,520 to create a new base for data information. After the results are received, continued analyses for metals would be decided for following years. RE5: Ç,34/18 Moved by: John Martinello Seconded by: Karen Sharpe THAT the Lower Trent Conservation surface water quality program be expanded, starting in 2018, by adding 9 new sampling sites, to be sampled 8 times per year and analyzed for general chemistry annually; THAT these additional 9 sites and the existing 9 sites under the Provincial Water Quality Monitoring Network be sampled and analyzed I times per year for E.coli; and THAT these additional 9 sítes be sampled anci analyzed I times per year for the first year for metals. Carried Page 4 of 9 15. Reserves Glenda Rodgers provided background information on the current amounts of the restricted reserves held and a table that desribes what each reserve can be used for. The table also included a recommended new reserve for Youth Education. She recommended that the amount of 543,LIA be moved from the operating surplus funds (SfaS,Z6+¡ reported in the 2017 to this new Youth Education Reserve. Staff also recommended that SSO,OOO of the 2017 surplus be placed in the Equipment Reserve and 510,000 in the Legal Fees Reserve. The remainder of the surplus funds would be left to help cover unanticipated expenditures, shortfalls in revenue, and for future budgeting. The Board moved into discussion around the proposed use of the reserves and surplus funds. RES: G35/18 Moved by: Eric Sandford Seconded by: Ray Benns Establishment of New Reserve THAT Lower Trent Conservation establish a new reserve for the operations of its youth programs; and THAT the new reserve be titled: Reserve for Youth Education. Description of Reserves THAT the table appended to the staff report entitled "Description of Lower Trent Conservation Reserves," be kept on record as a description of the Lower Treni Conservation Reserves. Movine Surplus Funds to Reserve THAT a portion of the 2017 surplus be placed in Reserves as follows: 543,tI4 be allotted to the Reserve for Youth Education; 530,000 be allotted to Reserve for Equipment; and S10,000 be allotted to Legal Fees Carried 16. sOth Celebration Event Glenda Rodgers presented the plans for the Lower Trent Conservation 50th anniversary event to be held on May 16, 2018 at the Trent Port marina in Trenton from 3:00 p.m. - 5:30 p.m. RES: G36/18 Moved by: Mary Tadman Seconded by: Eric Sandford THAT the plans for the Lower Trent Conservation 50th anniversary event, scheduled for May t6,2078, as outlined in the staff report, be approved, Carríed 17. Update on Conservation Areas Specíal Events Requests Glenda Rodgers provided an update regarding the Board resolution (See RES: G20/18) that directed Staffto bring back a report regarding insurance liability coverage for permission to Page 5 of 9 have alcohol sold or consumed at special events on the Conservation Areas along with the application form. The rental contract provides the insurance requirement of 55 million liability insurance for high risk events, which includes serving selling and consuming of alcohol. ln addition, alcohol use would be restricted to onlytwo Conservatíon Areas, Goodrich-Loomis Conservation Area and Proctor Park Conservation Area. The Board members moved into discussion RES: G37l18 Moved by: Mary Tadman Seconded by: Eric Sandford THAT the Conservation Lands Strategy be revised to address alcohol sale and consumption, which may be permitted in Goodrich-Loomis and Proctor Park Conservation Areas with approvalof the Manager, Conservat¡on Lands in consultation with the CAO for special events in accordance with legislation administered by the Alcohol and Gaming Commission of Ontario. Carried 18. Hydrometric Monitoring Agreement Glenda Rodgers provided information on how Lower Trent Conservation (LTC) relies on hydrometric data (water level and stream flow) for its flood forecast¡ng and warning program. Conservation Authorities play an important role in ensuring that the hydrometric network across the Province is operational and LTC has traditionally aided in maintaining the hydrometric stations equipment through communications with the Water Survey of Canada (WSC). Under the new agreement, the Ministry of Natural Resources and Forestry (MNRF) provides replacement equipment to Conservation Authorities enabling it to carry out maintenance as well as training to Conservation Authority staff. While a working relationship already exists, Staff plan to sign an agreement to formalize the arrangement made between the Ministry of Natural Resources and Forestry and Conservation Authorities. RES: G38/18 Moved by: Bill Thompson Seconded by: John Martinello THAT the report on the Hydrometric Monitoring Agreement be received as information. Carried 19. Spring Outlook Janet Noyes gave a brief presentation on the outlook for the spring. Flows in local streams were up in late February with the warmer temperatures, snowmelt, and rain. All flows in the local streams have now gone down and there is very little snow remaining. The northern portion of the Trent River still has a snow pack. Water levels on Lake Ontario are higher than normal for this time of year, RES: G39/18 Moved by: John Martinello Seconded by: Ray Benns THAT the Spring Outlook presentation be received as information. Page 6 of 9 Carried OTHER BUSINESS 20. CAO's Report - Glenda Rodgers (Handout) Glenda Rodgers provided highlights on the following items: o PROCTORPARKACCESS There have been issues with vehicles in the Conservation Area, causing damage in the lawn areas adjacent to the roadway in the recent spring-like conditions. To remedy the situation, vehicular traffic has temporarily been blocked at both entrances and a sign has been posted at the south entrance notifying the public of the roadway closure. a STAFFING UPDATES The position of Manager, Conservation Lands has been filled by David Beamer. Mr. Beamer has experience in several positions including management with Nunavut Parks and Special Places, experience as a superintendent at Hullett Provincial Wildlife Area, and other work experience in stewardship and environmental management. He holds Ecosystem Management Technologist and Fish and Wildlife Diplomas from Sir Sandford Fleming College and an M.B.A. from Brock University. a CARING FOR OUR WATERSHEDS The annual Caring For Our Wøtersheds contest is underway with the Final Event scheduled for April 25th from 5:00pm - 8:00pm at the Timber Ridge Golf Course. We are looking for judges for the final judgin g/oral presentations; if Board Members are interested in assisting with the judging please contact Corinne Harris (Environmental Education Technician) at [email protected] or 613-394-3915 extension 251. An invitation to the Final Event will be circulated. o MEETTNG WITH MIKE BOSSIO, MP Staff had the opportunity to meet with Mike Bossio, MP for Hastings-Lennox and Addington, on February 20th in Centre Hastings. lt was an opportunity for us to share some of the issues in the Lower Trent watershed region (e.g., water soldier, funding shortfalls), as well as good news stories. Director Martinello asked if Lower Trent Conservation thought about placing cameras to monitor and capture vandalism or illegal activities on the Conservation Lands. Glenda Rodgers responded that we could look into the feasibility and legality of the suggestion. Chair Alyea commented that City of Quinte West has installed numerous cameras throughout the city and the cost was high. Director Sharpe added that the staff time spent monitoring and reviewing the camera photos is also high. Page 7 of I Director Benns asked about the status of Water Soldier in the Trent River. Staff responded that Lower Trent Conservation would have further information in the fall once monitoring reports are received. RES: Moved by: BillThompson Seconded by: Mary Tadman THAT the CAO's Report be received as information. Carried 21. Members lnquirieslOther Business Director Sandford attended another session at Delora Mine site and expressed that a site visit is well worth attending. Remediation work done to remove quite a bit of the arsenic is impressive. Director Benns shared a couple experiences from a recent visit to Arizona. He noted how dry it is there, and also noted the planning controls (MacDonald's sign was refused based on not fitt¡ng with State requirements). Director Thompson thanked the Lower Trent Conservation Board for the collaborative work with the Municipality of Trent Hills regarding the expansion of the watershed to include the area outside of Conservat¡on Authority jurisdiction. Chair Alyea shared that a private citizens group from Clarington gave a presentation to City of Quinte West Council on the matter of water levels and flooding on Lake Ontario in 20L7. The group is asked the municipality to endorse a resolution that the IJC and federal government take responsibility and compensate for shoreline damage, which they feel can be attributed to the regulation of water levels under Plan 2014. The group may be visiting other municipalities to present a similar plea. 22. ln-camera Session to Discuss Matters Relating to: Personal Matters about an ldentifiable lndividual RES: G41118 Moved by: BillThompson Seconded by: Eric Sandford THAT the Lower Trent Conservation Board of Directors move in to camera to discuss matters relating to Personal Matters about an ldentifiable lndividual. Carried ln-cømerø Session RES: G42l1,8 Moved by: Rick English Seconded by: Ray Benns THAT the Lower Trent Conservation Board of Directors move out of camera Carried ln Regular Board Session RES: G4?lra Moved by: Eric Sandford Seconded by: MaryTadman Page I of 9 THAT staff proceed with direction provided in camera Carried ( 23. Adjournment RES: G44118 Moved by: BillThompson Seconded by: Rick English THAT the meeting be adjourned. Carried Time:8:00 p.m. Jl rrr A\eæ, Lv*t4 (o"tje"s , CÅofsr Page I of 9 Qui¡1s-_* CONSERVATION Minutes of the meet¡ng of the Quinte Conservation Executive Board Meeting Date: January 25,2OL8 at 3:30 Pm Locat¡on: Quinte Conservation - Joe Eberwein Board Room 2061 Old Highway 2 Belleville ON Carrie Smith (Township of Madoc), Dale Grant (Stirling-Rawdon Township), Members Present Heather Lang (Tyendinaga Township), Henry Hogg (Addington Highlands Township), lrene Martin (Tudor and Cashel Townships), Jackie Denyes (City of Belleville), Janice Maynard (County of Prince Edward), John Wise (Stone Mills Township), Mitch Panciuk (City of Belleville), Norm Roberts (Township ofSouth Frontenac) Ray Hobson (County of Prince Edward), Roger Cole (Town of Greater Napanee), Steven Everhardus (Town of Deseronto), Tom Livingston (County of Prince Edward), Paul Carr (City of Belleville), James Flieler (Municipality of Tweed), Mike Kerby (Centre Hastings Municipality), Sandy Fraser (Marmora and Lake Municipality), Allan DeWitt (City of Quinte West), Phillip Smith (Township of Central Frontenac) Members Absent: Penny Porter (Loyalist Township), Jamie Forrester (County of Prince Edward), John Hirsch (County of Prince Edward), Jím Dunlop (County of Prince Edward) Also Present: Terry Murphy (General Manager), Christine McClure (Water Resources Manager), Brad McNevin (Watershed Science and Monitoring Manager), Christine Jennings (Regulations Technician), Kirsten Geisler (Communications Coordinator), Tammy Smith (Corporate Services Manager), Amy Dickens (SWP Project Coordinator), Sharlene Richardson (Regulation Officer), Tim Trustham (Ecologist and Planner), Liping Kong (Accounting Clerk) Darcy Clow (Napanee Region Field Operations), Kelly Maher (Water Resources Technologist) 1. Callto Order John Wise (Vice Chair), acting temporarily as Chair called the meeting to order at 3:30 pm. Janice Maynard (Board Chair) arrived at 3:35 pm' a. Notice Reearding Cell Phones and Pagers Cell phones and pagers are not perm¡tted to be turned on during the meeting, except in an event of an emergency. lf the device is to be left on, it must be announced at the beginning of the meeting. L b. Collection of P.çrsonal lnformation for Board Minutes This is addressed to anyone that ¡s not a board member and/or staff person of Quinte Conservation: Your name will be used in the board meeting minutes and the minutes will become public information after review and approval of the board. lf you are present for a delegation or hearing, the context of your presentation will be recorded in the minutes of the board meeting. 2. Approval ofthe Agenda There was no discussion. MOTTON qC-17-89 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Ray Hobson (County of Prince Edward) THAT, the agenda forJanuary 25,20L8 be approved. CARRIED 3. Aporoval of the M¡nutes of the Qu¡nte Conservat¡on Execut¡ve Board meet¡ng of December 14' 2017. There was no discussion. MOTION QC-17-90 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Steven Everhardus (Town of Deseronto) THAT, the minutes of the Quinte Conservation Executive Board meeting of October L9,2OI7 be approved. CARRIED 4. Business Arisins from the M¡nutes There was no business arising from the minutes. 5. Disclosures of Pecuniarv lnterests There were no disclosures of pecuniary interest' 6. Delesations There were no delegations. 7. Review and Approval of the Section 28 Regulations and Permits There was no discussion. 2 MOTTON qC-17-91 Moved By: Jackie Denyes (City of Belleville) Seconded By: Tom Livingston {County of Prince Edward) THAI the Section 28 Regulations and Permits be approved. CARRIED 8. Plan Review Summarv There was no discussion. MOTTON QC-17-92 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Roger Cole (Town of Greater Napanee) THAT, Plan Review Summary be approved. CARRIED 9. Budset Control There was no discussion. MOTTON QC-17-93 Moved By: Mike Kerby (Centre Hastings Municipality) Seconded By: Ray Hobson (County of Prince Edward) THAT, the Budget Control to November 30,2017 approved. CARRIED 10. Minutes From Strateeic Planning Committee There was no discussion. MOTTON qC-17-94 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Heather Lang (Tyendinaga Township) THAT, the Minutes From the Strategic Planning Committee dated November 30, 2OL7 be approved. CARRIED Janice Maynard (Board Chairlresumed duties. 3 11. Media Releases and Communications Reports There was no discussion. MOTTON QC-17-95 Moved By: Tom Liv¡ngston (County of Prince Edward) Seconded By: Mitch Panciuk (City of Belleville) THAT, the media releases and communications reports be received CARRIED 12. Other Business Staff gave an overview of 2OL7 business, which included highlights surrounding: 1. The flooding on the Bay of Quinte and Lake Ontario and the impacts it had on staff. 2. The Bay of Quinte monitoring program and how the bay is about to be delisted as an area ofconcern. 3. The purchase of a fully electric car. 4. The boardwalk at the Frink Centre and how it is currently being repaired. 5. Wild about Wildlife, the summer program for families which generated a lot of support and saw an increase in attendees. 13. Confirmation of Two Year Appointment for Chairs and Vice Chairs of Watershed Advisory Boards and Quinte Conservation Executive Board The policy of the Quinte Conservation Executive Board is that the Chair lor 20L7 and 2018 will be the Chair of the Prince Edward Region Watershed Advisory Board and the Vice Chair will be the Chair of the Napanee Region Watershed Advisory Board. There was no discussion. MOTTON QC-17-96 Moved By: Steven Everhardus (Town of Deseronto) Seconded By: lrene Martin (Tudor and Cashel Townships) THAT, the following positions be confirmed for the second part of the Two Year Appointment for Chairs and Vice Chairs of the Watershed Advisory Boards and Quinte Conservation Executive Board. Moira River Watershed Advisory Board: Chair Jackie Denyes Vice Chair lrene Martin 4 Napanee Region Watershed Advisory Board: Chair John Wise Vice Chair Heather Lang Prince Edward Region Watershed Advisory Board: Chair Janice Maynard Vice Chair Jim Dunlop Quinte Conservation Executive Board: Chair Janice Maynard Vice Chair John Wise CARRIED 14. Closine of 2017 Business There was no discussion. MOTTON qC-17-97 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: Mike Kerby (Centre Hastings Municipality) THAT, the Closing of2O17 Business be approved. CARRIED 15. Opening of 2018 Business There was no discussion. MOTTON qC-18-01 Moved By: Heather Lang (Tyendinaga Township) Seconded By: Dale Grant (Stirl¡ng-Rawdon Township) THAT, the Opening of 2018 Business be approved. CARRIED 16. Appointment of Signing Officers There was no discussion. MOTTON QC-18-02 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Jackie Denyes (City of Belleville) THAT, the signing authorities for Quinte Conservation for 2018 be any two of the following: Quinte Conservation Executive Chair, Quinte Conservation Executive Vice 5 Chair, Terry Murphy, General Manager / Secretary-Treasurer, or Tammy Smith, Corporate Services Manager. ARRIED 12. Appo¡ntment of Auditors There was no discussion. MOTTON QC-18-03 Moved By: Sandy Fraser (Marmora and Lake Municipality) ' Seconded By: Tom Livingston (County of Prince Edward) THAT, Collins Barrow Chartered Accountants be selected as the auditors for 2018, and THAT, staff be authorized to negotiate the fee. CARRIED 18. AÞpointment of Author¡w Sol¡c¡tors There was no discussion. MOTTON QC-18-04 Moved By: James Flieler (Municipality of Tweed) Seconded By: Steven Everhardus (Town of Deseronto) THAT, Templeman Meninga be appointed as solicitors for Quinte Conservation for issues relating to water management and land management for 20L8. CARRIED 19. Appointment of Conservation Ontario Council Representatives There was no discussion. MOTTON QC-18-0s Moved By: Phillip Smith (Township of Central Frontenac) Seconded By: Sandy Fraser (Marmora and Lake Municipality) THAT, the Chair, General Manager, and one alternate, John Wise, be appointed as members to the Conservation Ontario Council for 2018. CARR¡ED 20. Appointment to the Personnel Committee There was no discussion. MOTTON QC-18-06 Moved By: Henry Hogg (Addington Highlands Township) Seconded By: John Wise (Stone Mills Township) THAT, Ray Hobson be appointed to the Staff Personnel Committee for 2018. CARRIED 21. Appointment to the Source Protection Committee There was no discussion. MOTTON QC-18-07 Moved By: Roger Cole (Town of Greater Napanee) Seconded By: Jackie Denyes (City of Belleville) THAT, Mike Kerby be appointed to the Source Protection Committee for 2018. CARRIED 22. Borrowing Approval There was no discussion. MOTTON QC-18-08 Moved By: Ray Hobson (County of Prince Edward) Seconded By: Carrie Smith (Township of Madoc) WHEREAS, it is necessary for the Quinte Conservation Authority (Hereinafter called the "Authority") to borrow up to the sum of One Million Dollars (S1,000,000.00) required for its purposes until payment to the Authority of any grants and/or sums to be paid to the Authority by the participating municipalities designated as such under the Conservation Authority Act, 1980; BE IT THEREFORE RESOLVED: 1. THAT, the Authority does borrow from the Royal Bank ofCanada up to the sum of One Million Dollars (S1,000,000.00) as necessary for its purposes on the promissory note or notes of the Authority to the Authority by participating municipalities at such rate of interest as the Minister of Natural Resources approves. 2. THAT, the Chair or the Vice-Chair together with the General Manager/Secretary- Treasurer or Corporate Services Manager of the Authority be and they are hereby authorized to execute for and on behalf of the Authority as promissory note or notes for the sum to be borrowed under paragraph numbered t hereof. 3. THAT, the amount borrowed pursuant to this resolution with interest thereon at the rate approved by the Minister of Natural Resources be a charge upon whole of the monies received or to be received by the Authority from the part¡c¡pat¡ng municipalities as and when such monies are received. 7 4. THAT, the Chair or the Vice-Chair or the General Manager/Secretary-Treasurer or the Corporate Services Manager of the Authority be and is hereby authorized and directed to apply, in payment of the monies borrowed pursuant to this resolution together with interest thereon at the rate approved by the Minister of Natural Resources, all of the monies received by the Authority from the participating municipalities. CARRIED 23. Flooding Update Staff gave a verbal update on water flows and stated that there doesn't seem to be concern for flooding at this t¡me. However, with active monitoring, staff will be prepared if the weather changes. A Board Member asked about the weather and if the snow in the northern regions of the watershed would be an issue? Staff responded by stating that there isn't enough water in the snow and that ¡t is low risk at the time. Staff also commented that most flood related complaints come from those who do not live near the water. MOTTON QC-18-09 Moved By: Sandy Fraser (Marmora and Lake Municipality) Seconded By: Phillip Smith (Township of Central Frontenac) THAT, the Flooding Update be received. CARRIED 24. 2018 Operatins Budeet Staff discussed the meet¡ng with the strategic planning committee where multiple options were presented w¡th one opt¡on providing enough leverage to help start to recover costs that were lost during previous climate change incidents. Staff commented that the organization was never reimbursed by the government for efforts made during the 2014 flood and that the extreme weather related events caused by climate change are continuously affecting operating costs. Staff reminded board members that the levy distribution presented in the budget are mandated by the province. A Board Member asked if staff have ever reached out to the province regarding the provincial operating grants as budget costs keep increasing. Staff confirmed that the organization has discussed with the province the need to help recover costs since 1995 and commented that Conservation Ontar¡o has had countless meetings with ministers and has petitioned the government for increased operating grants. They added that staff has had meetings with local officials to d¡scuss the much needed funding for the new facility. A Board Member acknowledged the need for an increased budget and expressed support for Budget Option A. Another Board Member commented that they appreciate the efforts of the strategic planning committee and would support Budget Option A as well. Staffexplained that the increase is based on the current value assessment and each municipalities ability to pay. Staff also explained that a portion of the budget is paid back to the municipalities each year through property tax and that the assessment for each author¡ty owned property is also increasing drastically. Staff commented that Budget Option A would allow the authority to operate without dipping ¡nto reserves. A Board Member asks for a brief history of the authorities reserves. Staff reported that over time, a large portion of the reserves has been used to sustain programs. A Board Member asked whether there has been an assessment done of the assets as it will help to plan the operating budget. They also commented that ¡t ¡s easy to explain to their council the extra costs incurred during the flood and drought and they would support Budget Option A. This Board Member asked staff to generate an inventory of the authority's assets. Staff commented that there has been a review done of the authority's assets and that the properties have been divided into groups and separated based on which ones make most profit. Staff added that the forest properties are managed because they have potent¡al. Staff commented that this region is a tourist hot spot and that staff would be willing to speak at municipal meetings to explain how the author¡ty contributes to the popularity of the watershed. A Board Member made a comment regarding the increase in taxes for residents stating that many people used the services of the authority during the flood and drought and feel they (residents) would be sympathetic to the increase. A Board Member expressed support for Budget Option B stating they are on the board for two conservation authorities and understand how critical it is to avoid using reserves for daily operation. Staff asked the board to pass a motion for staff to look into the value of properties. Staff added that the authority could look into all assets and present that as well. MOTTON QC-18-10 9 Moved By: Jackie Denyes (City of Belleville) Seconded By: Heather Lang (Tyendinaga Township) THAT, Option A of the Operating Budget be approved and THAT, the total levy of 51,43 4,5L7 be distributed to all member municipalities. CARRIED MOTTON qC-18-11 Moved By: Allan DeWitt (City of Quinte West) Seconded By: Paul Carr (City of Belleville) THAT, Quinte Conservation find all land assets that could be sold and provide a full comprehensive staff report back to the board and Cc to Todd Smith and Lou Rínaldi CARRIED 25. McKav Pav Meters Staff gave a verbal report on how the pay meters would work including cost and directions for users. Staff mentioned that other conservation authorit¡es are using this system and described what the benefíts to Quinte Conservation would be, especially regarding the maintenance cost of hiking trails. A Board Member inquired as to whether or not the pay meters are used based on the honour system. Staff confirmed that the pay meters are based on the honour system. A Board Member acknowledged that boat launches are readily used and whether or not an addition can be added to accommodate parking spaces at boat launches. Staff confirmed that boat launches have already been considered and that they will be implemented at those conservation areas containing boat launches. A Board Member asked how many spots will be used for this program. Staff commented that it is dependent on the conservation area and that a sign will be placed at each eligible spot and that this program is a way to increase revenue made to the authority to help support conservation area costs. MOTTON qC-18-12 Moved By: Sandy Fraser (Marmora and Lake Municipality) Seconded By: Mitch Panciuk (City of Belleville) THAT, the installation of McKay Meters be approved 10 CARRIED 26. Other Business There was no other business. 27. Date and Tirirre of Next Meeting The date and the time of the next meeting is March t5,20L8, or earlier at the call of the chair 28. Adiournment The meeting was adjourned at 5:10pm MOTTON QC-18-13 Moved By: Ray Hobson (County Prince Edward) Seconded By: Dale Grant (St¡rl¡ng-Rawdon Township) THAT, the meeting be adjourned. CARRIED Maynard, Chair 11 Gity of Quinte West Committee of Adjustment Meeting Minutes April 12,2018 - 5:00 pm City Hall Council Ghambers Members Present: Harm Zylstra, Public Member, Chair Jim Alyea, Deputy-Mayor Paul Lafferty, Public Member Doug Phillips, Public Member Garry Quinn, Member of Council Staff Present: Anne-Marie Cunningham, Committee of Adjustment & Accessibility Coordinator Jennifer Current, Manager of Planning Services Public: See Attached 1. Call to Order 2. Disclosures of Pecuniary lnterest None 3. Approval ofAgenda Moved by Jim Alyea Seconded by Garry Quinn That the agenda for the meeting of April 12,2018 is hereby approved. Garried L 4. Approval of Minutes Moved by Paul Lafferty Seconded by Doug Phillips That the Minutes of the meeting of March 8,2018 are hereby approved as circulated Carried 5. Public Hearings/Staff Reports A2l185 Moved by Jim Alyea Seconded by Paul Lafferty That Application A2l18S by Daryl & Shelley Waugh at 169 Oak Lake Road (Part Lot 24, Con 7) in the former Township of Sidney is hereby approved to permit the construction of a detached garage closer to the street line than the dwelling with a minimum front yard setback of 14 m. Garried B7l18M Moved by Doug Phillips Seconded by Jim Alyea That Application B7l18M by Audrey Little (Mark Klemencic - Agent) to sever a parcel of land for future residential development purposes South of 17337 Old Hwy 2 (Part Lots 7 & 8, Con A) in the former Township of Murray is hereby approved subject to the following conditions: 1 That a registered survey for the severed parcel be submitted to the City 2 That a draft transfer for the severed parcel be submitted to the City. 3 That the tax account for the subject property be paid up to date. 4 That parcel(s) of land measuring: o 10 meters wide fronting 2nd Dug Hill Road Road o 22.5 meters wide fronting Old Highway 2 . 15 meters wide fronting County Road 40; 2 as measured from the centerline of the road along the severed and retained Iands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works. Garried B8/18M Keith Watson, Agent, spoke in support of the application. He indicated that the lot is similar to other lots existing in the area, it complies with MDS and the severance would create a residential lot that has always been used as a residential lot. Jennifer Current, Manager of Planning Services explained that the Provincial Policy Statement and City of Quinte West Official Plan prohibit the creation of residential lots in the agricultural designation because of the impact on the larger agricultural area. B8/18M Moved by Jim Alyea Seconded by Garry Quinn That Application B8/18M by Smylie Holdings lnc. (Keith Watson - Agent) to sever a parcel of land for residential purposes at 198 Hennessey Road (Part Lot 15, Con A) in the former Township of Murray is hereby approved subject to the following conditions: 1 That a registered survey for the severed parcel be submitted to the City 2 That a draft transfer for the severed parcel be submitted to the City 3 That the tax account for the subject property be paid up to date 4 That parcel(s) of land measuring '10 meters wide as measured from the centerline of the road along the severed and retained lands be conveyed to the City at no cost to the Municipality for road widening purposes to the satisfaction of Public Works. 5 That a zoning by-law amendment be in effect for the severed and retained parcels pursuant to the Planning Act. Garried B9/18M llse Vink of 40 Gazley Road expressed concerns with the proposed new lot. She indicated that she and her Husband are beef farmers and they do not feel the proposed lot is in the best interest of farming in the area, They feel it would hinder future farming endeavors. 3 Jennifer Current, Manager of Planning Services explained that the subject lands are located in the rural designation under the City of Quinte West Official Plan, which permits limited residential development, subject to policies including setback calculations between agricultural barns and sensitive land uses such as residential lots A discussion took place regarding the MDS calculations from the agricultural uses to the proposed severed lot. Jennifer indicated that the Committee could defer the application to the next meeting if they wish to allow for further review of the farm uses in the area and the MDS calculations to the proposed lot. B9/18M Moved by Jim Alyea Seconded by Doug Phillips That Application B9/18M by Donald & Greta Prins to sever a parcel of land for residential purposes Southwest of 102 Preston Hill Road (Part Lot 20, Con 7) in the former Township of Murray is hereby deferred to the May 10,2018 meeting to allow for further review of farm uses in the area and the MDS calculations to the proposed lot. Carried 6. Other Business Jennifer Current, Manager of Planning Services advised the Committee of the recent changes to the appeal process in Ontario. The Local Planning Appeal Tribunal (LPAT) has replaced the Ontario Municipal Board (OMB). 7. Adjournment Moved by Jim Alyea Seconded by Doug Phillips That the meeting hereby adjourn at 5:52 pm Carried Anne-Marie Cunningham, Harm Zylstra Secretary-Treasurer Chair 4 Gity of Quinte West Gommittee of Adjustment A ril 1 2018 PRINTED NAME MAILING ADDRESS Kr'( P^k¡a,--. fß þ¡çot ,"* L*- 'b.r^ñ\ çxl 'F;nü p C. nu}.. P. ,",. Rl \ nJ.-.*-l.oy I -\?a-".h¿-'. , hc b Vtncc,. &:o'kl 2"-r4'\ c \1 12¿ to DÑ " Llo iE"V¡,'L 6azlo^a ?.\ LCoolo", ¿)\l ñ zYlo ("-,v\,., II-\.^ Itf 4 lJor.v,<-c<."v fi.l . íD,ínJ¡ L^r.<{ i')^. l(' i/ sP7 The personal information requested on this form is collected in accordance with Sections 38(2) and 41(1) of the Freedom of lnformation and Protection Acf (FIPPA), R.S.O. 1990, c.F.31 as amended. The information provided will be used for notification purposes as set out in the Planning Acf R.S.O. 1990, C.P.13 as amended. Should you have any questions concerning your personal information please contact Anne-Marie Cunningham, AMCT, ACST, Committee of Adjustment & Accessibility Coordinator, 7 Creswell Drive, Trenton, ON K8V 5R6 or call 613-392-2841 Ext.4462. Rgrræiq¡ad APR I I 2018 60 Dean Rd Office oT me tvrayor Frankford, ON KoK 2C0 18 April 2018 Dear Mayor Harrison, With interest & approval I read the article in The Trentonian dated April12,2018 On behalf of Quinte West residents my heartfelt thanks for your support of the significant financial contribution toward the redevelopment of Kingston General Hospital. My family benefits from excellent care at Kingston hospitals. The statistical increase in QW residents requiring specialized care in Kingston confirms the need for technological advancement in health care. The April 12 arlicle highlights the critical, ongoing & projected need. As a visionary you are key to QW residents receiving the best health care available. Currently six residents from Queen's University are honing their physician skills on 5th floor of Hastings Manor Long Term Care under the capable supervision of Dr Kim Macleod. My mother is fortunate to have Dr Samantha Graitson as her general practitioner. Dr Graitson introduced herself to me & we have had chats on two occasions while I was at the Manor. She is a warm, delightful person. Dr Graitson's family is from Ottawa & a male colleague is from Toronto. 'This area' is located between their families of origin & they feel this area is attractive as a place to raise a family! Paula Mason & | have communicated regarding 'recruitment' of these promising physicians. Medicine is well-represented in my extended family on my father's side. Noah, 11 in April, aspires to be a physician like Dr Kent Gerred! I was pleased to introduce you & Noah at the arena. Noah was impressed that the busy Mayor spent time getting to know us. Carry on 'Fearless Leader'. Most of all take care & enjoy your day. Respectfully, ß^rl-r*,, Barbara Bremner cc; Dr Graitson & colleagues The Corporation of The City of Quinte West By-Law Number l8-061 Being A By-Law To Gonfirm The Minutes And Proceedings Of The May 7, 2018 Meeting Of The Council Of The Corporation Of The City Of Quinte West. Whereas subsection 1 of Section 5 of the Municipal Act (S O 2001, c. 25, as amended) provides that the powers of a municipal corporation shall be exercised by its Council; And Whereas subsection 3 of Section 5 of the Municipal Act (S O. 2001, c.25) provides that except where otherwise provided, the jurisdiction of every council is confined to the municipality that it represents and its powers shall be exercised by by-law; And Whereas it is deemed expedient that the Minutes and proceedings of the Cóuncil of the City of Quinte West be confirmed and adopted by by-law; Now Therefore Be lt Enacted By The Council For The Corporation Of The Gity Of Quinte West As Follows: 1. That this by-law shall be entitled the "The May 7th 2018 Council Meeting Gonfirmation By-law". 2. The actions of the Council of the Corporation of the City of Quinte West, at its May 71h,2018 meeting and each motion and resolution passed and other action taken, and the Minutes of said meeting, are hereby confirmed and adopted as if such proceedings were expressly embodied in this by-law. Read A First, Second And Third Time And Finally Passed This 7th Day Of May 2018. Jim Harrison, Mayor Kevin Heath, City Clerk