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GOVERNMENT of TAMIL NADU Project ... -..::Tamilnadu Tourism

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GOVERNMENT of TAMIL NADU Project ... -..::Tamilnadu Tourism GOVERNMENT OF TAMIL NADU DEPARTMENT OF TOURISM Project Management Unit, IDIPT-TN Tamil Nadu Tourism Complex, No. 2, Wallajah Road, Chennai – 600 002. INVITATION FOR BIDS Bid Invitation No : 550/PMU/ADB/TECH/2017 Dated 22.12.2017 Date : 05 .01.2018 Loan No and Title : ADB Loan no: 40648-037-IND and Infrastructure Development Investment Program for Tourism, Tamil Nadu (IDIPT-TN) –Tranche 4 Contract No and Title : IDIPT/TN/T4/ICB/02/2017: Supply and Installation of Retro Reflective Signage Boards at 228 different tourist sites in all 32 district of Tamil Nadu Dead line for Submission of Bids : 16.02.2018, 15:00 Hrs (local time) 1. The Government of India (GoI) has applied for financing from the Asian Development Bank (ADB) towards the cost of the Infrastructure Development Investment Program for Tourism – Tranche 4 (IDIPT/TN). Government of India (GoI) intends to apply part of the financing will be used for payments under the contract named above. The eligible countries of ADB may participate in this bid. 2. The Project Director, Project Management Unit (PMU), IDIPT, Department of Tourism, Tamil Nadu (the Purchaser) invites sealed bids from eligible bidders for the Supply and Installation of Retro Reflective Signage Boards at 228 different tourist sites in all 32 district of Tamil Nadu With Regard to general construction experience, average annual turn over for last three years, experience in similar nature of work, pending litigation and cash flow capacity, the bidder shall meet the requirements as specified in section 3 of standard bidding document „‟Evaluation Qualification Criteria‟‟ 3. International Competitive Bidding (ICB) will be conducted in accordance with ADB‟s “Single-Stage: Two-Envelope” bidding procedure, and is open to all Bidders from eligible countries as described in the Bid Document 4. To obtain further information and inspect the bidding document, bidders should contact: The Project Director, Project Management Unit, IDIPT-TN, Department of Tourism, Tamil Nadu Tourism Complex 2, Wallajah Road, Chennai – 600 002, Tamil Nadu Country: India, Telephone: +91 044 25333859 E-mail: [email protected] 5. To purchase information Bid Documents in English, eligible bidders should Submit a written application to the address above with a non-refundable document fee of INR 15,000 (Rupees fifteen thousand only) (or) USD 230 (plus GST 12% charges) in the form of Demand Draft during 10.00 hours to 17:45 hours on all working days starting from 05.01.2018 to 15.02.2018. The method of a payment of the document fee will be through Demand Draft in favour of “The Project Director, PMU (ADB-IDIPT), Department of Tourism”, payable at Chennai- 2. In case the Bid Document is downloaded from the website, the document fee has to be paid along with the bid as a separate instrument other than that of Bid security. Eligible bidders, who wish to receive the documents by courier, shall have to pay INR 1,000 (Rupees one thousand only) for delivery within India or INR 7,000 (Rupees Seven thousand only) (or) USD 107 for delivery outside India, in addition to the non-refundable document fee. No liability will be accepted for loss in transit or late delivery. Bid Document may also be downloaded from the website www.tenders.tn.gov.in, www.tamilnadutourism.org 6. The Bid shall be delivered to the address given above on or before 16.02.2018 time 15:00 Hrs. Late Bids shall be rejected. The bid shall be accompanied with bid security in the form specified in clause 21.3 of ITB section 1 and 21.1 of BDS Section 2. The bids shall be opened on 16.02.2018 at time 15:30 Hrs in the presence of bidders / bidders representative who choose to attend, whereas the Financial Bids shall be placed locked. The Price Bids of only Technically Responsive and Qualified Bidders shall be opened after technical bids evaluation, whereas, the price bids of those bidders whose technical bids are not responsive and qualified shall be returned unopened. 7. The Purchaser will not be responsible for any costs or expenses incurred by Bidders in connection with the preparation or delivery of Bids. 8. Pre-bid meeting with bidders will be held at the Office of the Project Director, PMU, IDIPT-TN (Address given above) a t 11:00 Hrs on 25.01.2018.Bidders interested in participating in the bids are advised to attend the same. Bidders are encouraged to visit the site, at their own cost, before the pre-bid meeting / submission of bid. Bidders may visit the respective sites from 17.01.2018 to 24.01.2018 (on working days) during 10:00 Hrs to 17:00 Hrs. A list of contact officers for the field visit may be obtained from the office address given above. Sd/- Tamil Nadu, India Project Director/ Phone No: 044-25333859 Commissioner of Tourism IDIPT-TN GOVERNMENT OF TAMIL NADU Department of Tourism Project Management Unit, IDIPT-TN Infrastructure Development Investment Program for Tourism In Tamil Nadu ADB LOAN No. 40648-037-IND BIDDING DOCUMENT For Procurement of Goods Supply and Installation of Retro Reflective Signage Boards at 228 different tourist sites in all 32 district of Tamil Nadu Single-Stage: Two-Envelope Bidding Procedure Volume 1- Instructions, Contract Conditions and Technical Bid Documents Issued on : 05.01.2018 Invitation for Bids No : 550/PMU/ADB/TECH/2017 Date 22.12.2017 ICB No : IDIPT/TN/T4/ICB/02/2017 Purchaser : The Project Director Project Management Unit Infrastructure Development Investment Program for Tourism, Tamil Nadu, Department of Tourism Tamil Nadu Tourism Complex 2, Wallajah Road, Chennai – 600 002, Tamil Nadu Telephone: +91 -44-25333859 Email: [email protected] Country : India Intentionally left blank Preface This Bidding Document for Procurement of Goods has been prepared by The Project Director, PMU, Department of Tourism and is based on the Standard Bidding Document for the Procurement of Goods issued by the Asian Development Bank, dated December 2016. This document reflects the structure and the provisions of the Master Procurement Document for the Procurement of Goods, except where specific considerations within the Asian Development Bank have required a change. Table of Contents PART I – Bidding Procedures Section 1. Instructions to Bidders .............................................................................................. 1-1 Section 2. Bid Data Sheet .......................................................................................................... 2-1 Section 3. Evaluation and Qualification Criteria ......................................................................... 3-1 Section 4. Bidding Forms ........................................................................................................... 4-1 Section 5. Eligible Countries ...................................................................................................... 5-1 PART II – Supply Requirements Section 6. Schedule of Supply ................................................................................................... 6-1 PART III – Conditions of Contract and Contract Forms Section 7. General Conditions of Contract ................................................................................. 7-1 Section 8. Special Conditions of Contract .................................................................................. 8-1 Section 9. Contract Forms ......................................................................................................... 9-1 ABBREVIATIONS ADB ............................ Asian Development Bank BDF ............................ Bidding Forms BDS ............................ Bid Data Sheet COF ............................ Contract Forms DCS ............................ Delivery and Completion Schedule ELC ............................. Eligible Countries EQC ............................ Evaluation and Qualification Criteria GCC ............................ General Conditions of Contract ICB .............................. International Competitive Bidding ICC .............................. International Chamber of Commerce IFB ............................... Invitation for Bids Incoterms ..................... International Commercial Terms ITB ............................... Instructions to Bidders LGRS ........................... List of Goods and Related Services OAI .............................. Office of Anticorruption and Integrity SBD ............................. Standard Bidding Document SCC ............................. Special Conditions of Contract INTRODUCTION Single-Stage: Two-Envelope. Allows bids to be evaluated on purely technical and administrative grounds without reference to price In the Single-Stage: Two-Envelope bidding procedure, Bidders submit two sealed envelopes simultaneously, one containing the Technical Bid and the other the Price Bid, enclosed together in an outer single envelope. Initially, only the Technical Bids are opened on the date and time advised in the Bidding Document. The Price Bids remain sealed and are held in custody by the Purchaser. The Technical Bids are evaluated by the Purchaser. No amendments or changes to the Technical Bids are permitted. The objective of the exercise is to allow the Purchaser to evaluate the Technical Bids without reference to price. Bids of Bidders that do not conform to the specified requirements may be rejected as deficient Bids, with the approval of ADB. Following ADB approval of the technical evaluation and at an address, on the date and time advised by the Purchaser, the Price Bids are opened in public. The Price Bids are evaluated
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