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767 CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board

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767 CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board 767 CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board Meeting September 19, 2013 Trustees Room Louis Stokes Wing 12:00 Noon Present: Mr. Corrigan, Ms. Butts, Ms. Rodriguez, Mr. Hairston, Mr. Parker, Mr. Werner(arrived, 12:42 p.m.) Absent: Mr. Seifullah Mr. Corrigan called the meeting to order at 12:05 p.m. OATH OF OFFICE CEREMONY FOR REAPPOINTMENT OF THOMAS D. OATH OF OFFICE CORRIGAN Administered Mr. Parker administered the Oath of Office to Thomas D. Corrigan. Mr. Corrigan was reappointed by the Cleveland Board of Education on June 25, 2013 to a fifth full term on the Library Board, commencing on July 2, 2013 expiring on July 2, 2020. Mr. Corrigan stated he was proud to be president of the library Board of Trustees and thanked staff for their hard work in making Cleveland Public Library one of the best libraries in the world. MINUTES OF Approval of the Minutes REGULAR BOARD MEETING OF Ms. Rodriguez moved approval of the minutes for the 06/20/13; FINANCE 6/20/13 Regular Board Meeting; and the 6/18/13 Finance COMMITTEE Committee Meeting. Mr. Hairston seconded the motion, MEETING OF which passed unanimously by roll call vote. 6/18/13 Approved COMMUNICATIONS Director Thomas acknowledged the following LTRS. FROM: communications: letters from Deborah Rufus Darkortye, DEBOARAH RUFUS President & Co-Founder, Liberia Economic Development DARKORTYE, LEDI; Initiative (LEDI)expressing gratitude for welcoming the SUSAN BENTION, possibility of establishing a sister library ULC; DR. SILAS E. relationship between Cleveland Public Library and their ASHLEY; ERIC H. pending library in Liberia; Susan Benton, President and KEARNEY, OHIO SENATE CEO, Urban Libraries Council, announcing that Cleveland Public Library has been selected as a 2013 Top Innovator 768 for its MyCloud program; Dr. Silas E. Ashley, Miami, Florida, acknowledging the exemplary customer services provided to her by staff during her visits at the Harvard Lee Branch; and the Honorable Eric H. Kearney, Ohio State Senator, requesting support of Senate Bill 84, which will create an Ohio Poet Laureate. FINANCE COMMITTEE REPORT Ms. Rodriguez presented the following report. GIFT REPORTS, JUNE, JULY, Gift Reports for June, July, August AUGUST Approved (See pages 834-836) Ms. Rodriguez moved approval of the following resolution. Mr. Hairston seconded the motion, which passed unanimously by roll call vote. WHEREAS, The Board receives gifts of moneys and library services materials from generous citizens from time to time; and WHEREAS, Attached to this Resolution are Gift Reports itemizing the gifts received by the Library for the months of June, July and August of 2013; now therefore be it RESOLVED, That the gifts described in the Gift Reports for June, July and August of 2013 be accepted upon the conditions connected with said gifts in accordance with RESOLUTION Section 3375.40(K) of the Ohio Revised Code. TO ACCEPT GRANT FROM Resolution to Accept Grant from Alcoa Foundation to ALCOA Purchase Solar-Powered Trash Compactors for Eastman FOUNDATION Reading Garden TO PURCHASE SOLAR- Ms. Rodriguez moved approval of the following POWERED resolution. Ms. Butts seconded the motion, which passed TRASH unanimously by roll call vote. COMPACTORS FOR EASTMAN WHEREAS, Around the World, Alcoa Foundation investments READING GARDEN are helping drive meaningful change in education and in Approved protecting the environment; and 769 WHEREAS, Similar to Cleveland Public Library, Alcoa has a strong commitment to sustainability and has made it a priority in guiding the donations made by the Alcoa Foundation; and WHEREAS, The Alcoa Foundation has approved a grant request submitted by the Cleveland Public Library in the amount of $15,000 for the purchase of two (2) Big Belly solar-powered trash compactors for use in the Eastman Reading Garden; and WHEREAS, The Big Belly units, manufactured by Big Belly Solar in Massachusetts, resemble a U.S. mailbox. Each unit compresses trash as it is collected and features a receptacle for recyclables. The bins run on less energy per day than is required to toast a slice of bread and hold five times more garbage than a normal bin; and WHEREAS, The addition of these compactors will increase the ability and reduce the cost for recycling over the long term and will highlight the Library’s overall commitment to finding environmentally-friendly solutions to reducing trash within our buildings and our community; now therefore be it RESOLVED, That the Cleveland Public Library Board of Trustees, pursuant to the authority set forth in R.C. §3375.40(K), hereby accepts a grant from the Alcoa Foundation in the amount of $15,000 to purchase the Big Belly trash compactors; and be it further RESOLVED, That the Executive Director, CEO, or his designee, is authorized to enter into and execute such agreements and instruments as may be necessary or appropriate to effectuate the terms and conditions of this Resolution, which agreements and instruments shall be subject to the approval of the Library’s Chief Legal Officer. Timothy Diamond, Chief Knowledge Officer, showed a video of the Big Belly solar trash compactor that provided background on the compactor; how it operates; and how it promotes sustainability. 770 SEVENTH Seventh Amendment to the Year 2013 Appropriation AMENDMENT TO THE YEAR 2013 (See pages 837-842) APPROPRIATION Approved Ms. Rodriguez moved approval of the following resolution. Mr. Hairston seconded the motion, which passed unanimously by roll call vote. WHEREAS, Ohio Revised Code Section 5705.40 provides for the amendment of an appropriation measure when necessary; and WHEREAS, It is now deemed necessary to amend the Year 2013 Appropriation Measure to comply with the attached September 4, 2013 Amended Official Certificate of Estimated Resources received from the Cuyahoga County Budget Commission; and WHEREAS, The aggregate of all appropriation classifications does not exceed the total amount authorized by the Cuyahoga County Budget Commission; now therefore be it RESOLVED, That the sums indicated on the attached Seventh Amendment to the Year 2013 Appropriation Schedule be approved. RESOLUTION TO Resolution to Ratify and Approve the Purchase of RATIFY AND Insurance Coverage for Policies Effective August 1, 2013 APPROVE THE and September 18, 2013 PURCHASE OF INSURANCE (See pages 843-847) COVERAGE FOR POLICIES Ms. Rodriguez moved approval of the following EFFECTIVE AUGUST 1, 2013 resolution. Mr. Hairston seconded the motion, which AND passed unanimously by roll call vote. SEPTEMBER Approved WHEREAS, On June 19, 2012, the Board of Library Trustees authorized the Executive Director to make the final determination to accept the insurance package that best meets the objectives defined in the specifications, and directed that the coverage purchased be presented for ratification by the Board of Library Trustees at their next regularly scheduled meeting; and WHEREAS, On September 18, 2012, the Board of Library Trustees ratified the decision to purchase Property Insurance through The Hylant Group for the first year’s 771 premium of $230,000 and General Liability, Automotive, Umbrella Liability and Crime Insurance through McGowan & Co., Inc. for the first year’s premium of $114,120 for the period August 1, 2012 through August 1, 2013; and WHEREAS, The Board of Library Trustees also ratified the decision to purchase Public Officials Liability and Employment Practices Liability Insurance through McGowan & Co., Inc. for the first year’s premium of $31,981.25 for the period September 18, 2012 through September 18, 2013; and WHEREAS, On September 18, 2012, the Board of Library Trustees authorized the renewal of the insurance packages stated above for four, one-year renewal periods commencing on either August 1, 2013 or September 18, 2013, provided terms, conditions, and pricing remain comparable to the current programs and consistent with then current market conditions. WHEREAS, The 2013 renewal premiums are as follows: Coverage Insurer/Agent Expiring Renewal Comments Property, including Fireman’s $230,000 $229,000 Boiler & Fund/Hylant Machinery General Philadelphia $49,910. $52,836 Increased due to Liability Indemnity the firming of Insurance the insurance Company/McGowan markets; the Automotive increased based on the loss experience Automotive Westfield $19,572 $25,808 Increased based Coverage Insurance on the loss Company/McGowan experience 772 Umbrella The Ohio $38,080 $40,390 One of the Liability Casualty rating factors Company/McGowan is based on underlying premiums and if the underlying premium is up, so follow the Umbrella premium Crime Travelers $8,885 $10,100 Remained flat, Insurance was prorated Companies/ from January 1, McGowan 2013 rather than August 1, 2013 when the surety bond was reduced on the Fiscal Officers at the January 17, 2013 Organizational Meeting Now therefore be it RESOLVED, That the Board of Library Trustees ratifies and approves the decision to purchase Property Insurance through The Hylant Group for the second year’s premium of $229,000 and General Liability, Automotive, Umbrella Liability and Crime Insurance through McGowan & Co., Inc. for the second year’s premium of $129,134 for the period August 1, 2013 through August 1, 2014; and be it further RESOLVED, That the Board of Library Trustees ratifies and approves the decision to purchase Public Officials Liability and Employment Practices Liability Insurance with Illinois National Insurance Company through McGowan & Co., Inc. for the second year’s premium of $34,363 for the period September 18, 2013 through September 18, 2014; and be it further RESOLVED, That it is the intention of this Board to renew the insurance packages stated within this Resolution for three, one-year renewal periods commencing on either August 1, 2014 or September 18, 2014, provided terms and conditions remain comparable and the pricing is consistent with then current market conditions and the Library’s history; and be it further RESOLVED, The Library management will report on the status of the insurance renewal premiums for 773 ratification by the Board of Library Trustees at the next regularly scheduled meeting.
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