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REQUEST for QUOTATION (RFQ) (Works) REQUEST FOR QUOTATION (RFQ) (Works) All Interested DATE: February 9, 2017 REFERENCE: RFQ UKR/2017/006 Dear Sir / Madam: We kindly request you to submit your quotation for the following works: Lot 1: Restoration of the hydrological regime within the drainage system “Smolyanka” to the seminatural condition”, Nizhyn rayon, Chernihiv oblast Lot 2: Improving sanitary - ecological state of water bodies located near the village Kukshyn on the territory of Kukshyn village council of Nizhyn rayon in Chernihiv Oblast, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before 23:59 (Kyiv time) February 23, 2017 and via e-mail to the address below: United Nations Development Programme [email protected] Procurement Unit Quotations submitted by email must be limited to a maximum of 5 MB, virus-free and no more than 5 email transmissions. Files larger than 5 MB will not be delivered and therefore the quotation will not be considered. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Please ensure that you received an autoreply from above-mentioned E-mail address indicating that the message was received. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned services: 1 Delivery Terms n/a [INCOTERMS 2010] Customs clearance, if n/a needed, shall be done by: Exact Address/es of Delivery Kukshyn village, Nizhyn rayon, Chernihiv oblast, Ukraine Location/s (identify all, if multiple) Latest Expected Delivery ☒ According to the TORs attached (see Annex 1). Earlier delivery is Date and Time (if delivery encouraged. time exceeds this, quote may be rejected by UNDP) Delivery Schedule ☒Required ☐Not Required Site Visit Site visit shall be arranged as per the following details: Meeting time: 11:00 a.m. Kyiv time on 13 February Location: premises of Kukshyn village council, Kukshyn village, Nizhyn rayon, Chernihiv oblast Point of contact: UNDP Procurement Unit [email protected], +38 044 2539363 ☒United States Dollars Preferred ☐Euro 1 Currency of Quotation ☒Local Currency: UAH Value Added Tax on Price ☒ Must be inclusive of VAT and other applicable indirect taxes (VAT Quotation amount should be clearly indicated in a separate line) ☐ Must be exclusive of VAT and other applicable indirect taxes Deadline for the Submission 23:59, Thursday, February 23, 2017 Kyiv time of Quotation All documentations, including ☒ English catalogs, instructions and ☒ Others Ukrainian/Russian operating manuals, shall be in this language ☒ Duly Accomplished Form as provided in Annex 2 (Tables 1-8), and Documents to be submitted in accordance with the list of requirements in Annex 1 and Annex 4 (by Lot); ☒ Copy of Latest Business Registration Certificate and Tax Registration certificate (not mandatory on submission stage but will be required if Offeror is selected for contract award); ☒ Copy of relevant license to perform Works in accordance with the TOR and Project design documentation (if required by legislation); ☒ Latest Financial Statement (Income Statement and Balance Sheet, Tax Declarations) including Auditor’s Report for the past 3 years (2014-2016); 1 Local vendors must comply with any applicable laws regarding doing business in other currencies. Conversion of currency into the UNDP preferred currency, if the offer is quoted differently from what is required, shall be based only on UN Operational Exchange Rate prevailing at the time of UNDP’s issuance of Purchase Order. 2 ☒ At least three reference letters from previous partners for similar works/assignments; ☒ Availability of equipment and material - technical base (cars, machinery, equipment, etc.) – in working condition; ☒ Availability of qualified staff (list of the team involved, including team leader, key expert and other experts. The list should be accompanied with their CVs, indicating past experience. Any changes to the team should be agreed with UNDP) who have knowledge and experience in the construction, reconstruction, major repairs of drainage, drainage-wetting systems and waterworks structures within drainage, drainage-wetting systems, rivers, reservoirs in the area of the Ukrainian Polissya (or equivalent thereof); ☒ Availability of documented experience in similar contracts (experience in the field of construction, reconstruction, major repairs of drainage, drainage-wetting systems and waterworks structures within drainage, drainage-wetting systems, rivers, reservoirs in the area of the Ukrainian Polissya (or equivalent thereof) for the past 3 years; ☒ Detailed description of activities to be undertaken under this contract, including methodology and expected results, schedule, management arrangements, etc. ☒ 60 days Period of Validity of Quotes In exceptional circumstances, UNDP may request the Vendor to starting the Submission Date extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ☐ Not permitted ☒ Permitted – by Lot (partial Quotes within one lot will not be accepted). Payments will be made in the following manner (applicable to both Payment Terms2 Lots): - 15% advance payment upon approving the detailed timetable of works; - 75% after submission Deliverable 1; - 10% after submission Deliverable 2 (final report). 2 UNDP preference is not to pay advanced amount upon signing of contract. If vendor strictly requires advanced payment, it will be limited only up to 20% of the total price quoted. For any higher percentage, or advanced payment of $30,000 or higher, UNDP shall require the vendor to submit a bank guarantee or bank checque payable to UNDP, in the same amount as the advanced payment made by UNDP to the vendor. 3 ☒ Technical responsiveness/Full compliance to requirements and Evaluation Criteria lowest price3 Submitted offers will be reviewed on “Pass” or “Fail” basis to determine compliance with the below criteria/requirement/s: Offers must be submitted within the stipulated deadline Offers must meet required Offer Validity Offers have been signed by the proper authority Offers include requested company/organization documentation as mentioned above in Documents to be submitted section Offers must comply with general requirements: a) Properly registered company/organization (for Ukrainian companies: registration on the GCA); b) Available certified human resources; c) The company should have at least 3 years of professional experience in the respective area; d) Minimum annual turnover shall amount to: Lot 1: USD 30,000.00 (or equivalent in UAH) for the last 3 years; Lot 2: USD 30,000.00 (or equivalent in UAH) for the last 3 years. e) Technical responsiveness to stipulated requirements in specification/terms of reference; g) Compliance with implementation schedule: Deadline for completion of works under Lot 1: by 20 April, 2017. Deadline for completion of works under Lot 2: by 15 May, 2017. ☒ Full acceptance of the Contract General Terms and Conditions http://www.undp.org/content/undp/en/home/operations/procure ment/how_we_buy/contract_terms/ ☐ One and only one Contractor UNDP will award to: ☒ One or more Contractor – by Lot ☒ UNDP may exclude suppliers, contractors and consultants from tendering for procurement opportunities in UNDP-supported programmes or projects if the Offeror in question or their affiliates provided consulting services for the preparation and implementation of a project, and in order to prevent a conflicts of interest, the Offeror and their affiliates are disqualified from subsequently providing goods and civil works under UNDP financing for the same project. Type of Contract to be Signed ☒ Civil Works Contract ☒ Cancellation of Contract if the delivery/completion is regularly Special conditions of Contract and frequently delayed or the deliverables are of poor quality ☒ Liquidated Damages: Will be imposed under the following conditions: 3 UNDP reserves the right not to award the contract to the lowest priced offer, if the second lowest price among the responsive offer is found to be significantly more superior, and the price is higher than the lowest priced compliant offer by not more than 10%, and the budget can sufficiently cover the price difference. The term “more superior” as used in this provision shall refer to offers that have exceeded the pre-determined requirements established in the specifications. 4 Liquidated damages for delay caused by Contractor shall be 0.5% of the price of the Contract per each day of delay. The assessment will not exceed 10 percent of the contract value. UNDP Ukraine will be authorized to deduct this amount from the supplier’s outstanding invoice. In the event the value is in excess of 10 percent of contract value UNDP Ukraine reserves the right to terminate the Contract without any other liability or claim of any kind to UNDP Ukraine. ☒ Mutual Written Acceptance of Works based on full compliance with Conditions for Release of TOR/Project Design requirements after confirmation of Technical Payment Supervision and Project Engineer. Upon provision of originals of invoice, act of acceptance and tax invoice (if applicable). ☒ Terms of Reference (Lot 1 and Lot 2) (Annex 1) Annexes to this RFQ ☒ Project Design Documentation (Annex 1) ☒ Form for Submission of Quotation (Annex 2) ☒ Civil Works Contract (Annex 3) ☒ Bill of Quantity (Lot 1 and Lot 2) (Annex 4) ☒ General Terms and Conditions / Special Conditions - Available through the Link: http://www.undp.org/content/undp/en/home/operations/procure ment/how_we_buy/contract_terms/. Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process.
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