REGULAR, 12/8/2014 1:30:00 PM BE IT REMEMBERED That on December 08, 2014, There Was Begun and Holden a REGULAR Session of the Co
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1 Notice of Meeting and Agenda and Minutes December 08, 2014 REGULAR, 12/8/2014 1:30:00 PM BE IT REMEMBERED that on December 08, 2014, there was begun and holden a REGULAR session of the Commissioners Court of Jefferson County, Texas, with the following members and officers present and participating except those absent as indicated: Honorable Jeff Branick, County Judge Commissioner Eddie Arnold, Commissioner Pct. No. 1 Commissioner Brent Weaver, Commissioner Pct. No. 2 Commissioner Michael Sinegal, Commissioner Pct. No. 3 Commissioner Everette D. Alfred, Commissioner Pct. No. 4 Honorable G. Mitch Woods, Sheriff Honorable Carolyn L. Guidry , County Clerk When the following proceedings were had and orders made, to-wit: 2 Notice of Meeting and Agenda and Minutes December 08, 2014 Jeff R. Branick, County Judge Eddie Arnold, Commissioner, Precinct One Brent A. Weaver, Commissioner, Precinct Two Michael S. Sinegal, Commissioner, Precinct Three Everette "Bo" Alfred, Commissioner, Precinct Four NOTICE OF MEETING AND AGENDA OF COMMISSIONERS' COURT OF JEFFERSON COUNTY, TEXAS December 08, 2014 Notice is hereby given that the Commissioners' Court of Jefferson County, Texas, willmeet at 1:30 PM, on the 08th day of December 2014 at its regular meeting place in the Commissioner's Courtroom, 4th Floor, Jefferson County Courthouse, 1149 Pearl Street, Beaumont, Texas. Said meeting will be a Regular for the purpose of transacting the routine business of the County. Persons with disabilities requiring auxiliary aids for services who wish to attend this meeting should contact the County Judge's Office to arrange for assistance. In addition to the routine business of the County, the subject of said meeting will be the following: WORKSHOP-Immediately after Commissioners Court to hear presentation on Hart eSlate Voting System. INVOCATION: Michael S. Sinegal, Commissioner, Precinct Three PLEDGE OF ALLEGIANCE: Everette "Bo" Alfred, Commissioner, Precinct Four 3 Notice of Meeting and Agenda and Minutes December 08, 2014 PURCHASING: 1. Approve specifications for Invitation for Bid (IFB 14-053/KJS), Popeye Park Bog. SEE ATTACHMENTS ON PAGES 8 - 8 Motion by: Commissioner Sinegal Second by: Commissioner Arnold In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 2. Approve specifications for Request for Qualifications (RFQ 14- 054/DLC), Energy Performance Contracting Services for Ford Park. SEE ATTACHMENTS ON PAGES 9 - 15 Motion by: Commissioner Sinegal Second by: Commissioner Arnold In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 3. Consider and possibly approve a discretionary exemption in accordance with Local Government Code 262.024(a) (2) for an item that is necessary to preserve or protect the public health or safety of the residents of the County to Reliable Chevrolet for a replacement of a wrecked Sheriff Patrol vehicle in the amount of $26,577.88. SEE ATTACHMENTS ON PAGES 16 - 17 Motion by: Commissioner Sinegal Second by: Commissioner Arnold In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED COUNTY AUDITOR: 4. Consider and approve FY 2015 budget amendment - Sheriff's Department - replacement of wrecked vehicle. 120-3059-421-6007 AUTOMOBILES $26,578.00 120-9999-415-9999 CONTINGENCY APPROPRIATION $26,578.00 4 Notice of Meeting and Agenda and Minutes December 08, 2014 SEE ATTACHMENTS ON PAGES 18 - 31 Motion by: Commissioner Alfred Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 5. Consider and approve FY 2015 budget transfer - Constable, Precinct 1 - lights for vehicle. 120-3065-425-6007 AUTOMOBILES $800.00 120-3065-425-1005 EXTRA HELP $800.00 SEE ATTACHMENTS ON PAGES 32 - 33 Motion by: Commissioner Alfred Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 6. Consider and approve FY 2015 budget transfer - Breath Alcohol Testing - purchase of laptop. 205-0000-421-6002 COMPUTER EQUIPMENT $1,705.00 205-0000-421-3084 MINOR EQUIPMENT $1,705.00 SEE ATTACHMENTS ON PAGES 34 - 37 Motion by: Commissioner Alfred Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 7. Consider and approve FY 2015 budget transfer - County Clerk Records Archive - additional cost. 253-0000-414-3078 OFFICE SUPPLIES $5,000.00 253-0000-414-1005 EXTRA HELP $5,000.00 SEE ATTACHMENTS ON PAGES 38 - 38 Motion by: Commissioner Alfred Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 5 Notice of Meeting and Agenda and Minutes December 08, 2014 8. Regular County Bills - check #401477 through check #401683. SEE ATTACHMENTS ON PAGES 39 - 46 Motion by: Commissioner Alfred Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED COUNTY COMMISSIONERS: 9. Consider and possibly approve a Resolution authorizing the County Judge to execute an Application to participate in the Texas Department of Agriculture Hog Out Program. SEE ATTACHMENTS ON PAGES 47 - 50 Motion by: Commissioner Arnold Second by: Commissioner Sinegal In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 10. Consider, possibly approve and authorize the County Judge to execute an order approving a tax exempt financing to be undertaken by Riesel Cultural Facilities Corporation for the benefit of Goodwill Industries of Southeast Texas. SEE ATTACHMENTS ON PAGES 51 - 58 Motion by: Commissioner Arnold Second by: Commissioner Sinegal In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 11. Consider approving a Resolution in support of the Southeast Texas Management Network Motion by: Commissioner Arnold Second by: Commissioner Sinegal In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED 6 Notice of Meeting and Agenda and Minutes December 08, 2014 COUNTY TREASURER: 12. Receive and File Investment Schedule for November, 2014, including the year to date total earnings on County funds. SEE ATTACHMENTS ON PAGES 59 - 61 Motion by: Commissioner Sinegal Second by: Commissioner Weaver In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED RISK MANAGEMENT: 13. Consider and possibly approve annual renewal of Employee Assistance Program with Interface EAP at a flat renewal program cost of $1.65 per employee per month, effective January 1, 2015. SEE ATTACHMENTS ON PAGES 62 - 68 Motion by: Commissioner Weaver Second by: Commissioner Sinegal In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED SHERIFF'S DEPARTMENT: 14. Consider and possibly approve the elimination of a Correctional Officer position budgeted at $ 50,486.80 and the creation of an Administrative Office Specialist position in the jail budget at an annual budget of $ 46,000.00. Motion by: Commissioner Weaver Second by: Commissioner Arnold In favor: County Judge Branick, Commissioner Arnold, Commissioner Weaver, Commissioner Sinegal, Commissioner Alfred Action: APPROVED Other Business: Receive reports from Elected Officials and staff on matters of community interest without taking action. ***DISCUSSION ON ANY OTHER ITEM NOT ON AGENDA WITHOUT TAKING ACTION. 7 Notice of Meeting and Agenda and Minutes December 08, 2014 ______________________________________________ Jeff R. Branick County Judge 8 JEFFERSON COUNTY PURCHASING DEPARTMENT Deborah L. Clark, Purchasing Agent 1149 Pearl Street, Beaumont, TX 77701 409-835-8593 Fax 409-835-8456 LEGAL NOTICE Advertisement for Invitation for Bids December 8, 2014 Notice is hereby given that sealed bids will be accepted by the Jefferson County Purchasing Department for IFB 14-053/KJS, Popeye Park Bog. Bidders may obtain access to the drawings and project manuals by contacting the office of The LaBiche Architectural Group, Inc., 7999 Gladys, Suite 101, Beaumont, Texas, 409-860-0197. The drawings, project manuals and all contract documents may be examined without charge in the office of The LaBiche Architectural Group, Inc., 7999 Gladys Ave. #101, Beaumont, Texas. Bids are to be sealed and addressed to the Purchasing Agent with the bid number and name marked on the outside of the envelope. Bidders shall forward an original and two (2) copies of their bid to the address shown below. Jefferson County does not accept bids submitted electronically. Late bids will be rejected as non-responsive. Bids will be publicly opened and read aloud in the Jefferson County Commissioners’ Courtroom at the time and date below. Bidders are invited to attend the sealed bid opening. BID NAME: Popeye Park Bog BID NO: IFB 14-053/KJS DUE DATE/TIME: 11:00 AM CST, Tuesday, January 6, 2015 MAIL OR DELIVER TO: Jefferson County Purchasing Department 1149 Pearl Street, 1st Floor Beaumont, Texas 77701 There