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Schedule Meeting of the West Virginia Higher Education

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Schedule Meeting of the West Virginia Higher Education SCHEDULE MEETING OF THE WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION December 15, 2004 Marshall University Graduate College South Charleston, West Virginia 12:30 P.M. Academic Policy Committee 3rd Floor Thomas Board Room Finance Committee 3rd Floor Room 319 *2:00 P.M. Full Commission Meeting 3rd Floor Room 319 * Time approximate, depending upon length of committee meetings Academic Policy Committee: Finance Committee: Kay Goodwin, Chair man Terry Sammons, Chairman Richard Adams Elliot Hicks R. Ken Hall Michael Garrison Nelson Robinson J. Thomas Jones David Stewart Mary Clare Eros, Chairman MEETING OF DECEMBER 15, 2004 Marshall University Graduate College South Charleston, West Virginia AGENDA I. Call to Order II. Oath of Office for Richard Adams III. Approval of Minutes ..............................................................................................................pg 1 IV. Academic Policy Committee A. Consent Agenda 1. Approval of EPSCoR Funding Awards for the SURE and STEM Programs for FY 2005..................................................................................................................pg 17 2. Report on Low Enrollment Introductory Course Sections.......................................pg 29 B. Approval of Series 23, Standards and Procedures for Undergraduate Admissions at Four- Year Colleges and Universities ....................................................................................pg 35 C. Draft of Series 17, Transferability of Credits and Grades at the Undergraduate Level .............................................................................................................................pg 45 D. Report on Licensing and Oversight of Institutions Providing Post-secondary Education in West Virginia ................................................................................................................pg 49 E. Approval of Master of Arts in Teaching at Shepherd University ...................................pg 90 F. Approval of Master of Business Administration at Shepherd University.....................pg 110 G. Approval of Master of Music at Shepherd University..................................................pg 135 V. Finance Committee A. Consent Agenda 1. Great West Retirement Funds..............................................................................pg 150 2. Approval of Supplemental Funding Allocation for Special Projects......................pg 151 3. Legislative Audit Compliance Report....................................................................pg 152 4. Quarterly Financial Reports for HEPC and WVNET.............................................pg 155 B. FY 2006 Appropriation Request – Operating Budget .................................................pg 160 C. FY 2006 Appropriation Request – Capital Projects ....................................................pg 161 D. Approval of Project to Rehabilitate Main Classroom Building at WVU Parkersburg...pg 162 VI. Committee of the Whole A. Consent Agenda 1. Report on West Virginia State University Compliance Audit ................................pg 164 2. Final Approval of Series 47, Commission Organization and Meetings.................pg 178 3. Final Approval of Medical Student Loan Program Rule........................................pg 182 4. Annual Report on HEAPS Grant Program............................................................pg 198 B. Presentation by Advisory Council of Students............................................................pg 213 C. Legislative Committee................................................................................................pg 214 D. Salary Policy Report to LOCEA..................................................................................pg 215 E. Compact Update Approval .........................................................................................pg 217 VII. Commission/Council Items A. Consent Agenda 1. Peers for Administratively Linked Community and Technical Colleges................pg 234 2. Financial Chargeback System for Administratively Linked Community and Technical Colleges................................................................................................................pg 244 B. Final Approval of Joint Rule, Series 30, Purchasing ..................................................pg 253 C. Discussion of Joint Legislative Rule, Series 2, Higher Education Finance Policy ......pg 283 VIII. Chancellor’s Report A. Discussion of Institutional Flexibility Initiative B. Financial Aid and Tuition Links IX. Additional Board Action and Comments A. Presentation X. Possible Executive Session Under the Authority of WV Code §6-9A-4 A. Presidential Compensation B. Marshall University Presidency XI. Adjournment MINUTES WEST VIRGINIA HIGHER EDUCATION POLICY COMMISSION AND WEST VIRGINIA COUNCIL FOR COMMUNITY AND TECHNICAL COLLEGE EDUCATION October 14, 2004 A joint meeting of the Higher Education Policy Commission and the Council for Community and Technical College Education was held at 1:30 P.M. on October 14, 2004, at the West Virginia State University Student Union at Institute, West Virginia. Present at the meeting were Commissioners John Hoblitzell, Terry Sammons, Elliot Hicks and Mary Clare Eros. Council members present were Judi Almond, Robert Brown, Stan Cavendish, David Lieving, Rebecca McClure, Fred Oelschlager and Nelson Robinson. Absent were Commissioners Michael Garrison, Kay Goodwin, R. Ken Hall, J. Thomas Jones and David Stewart. Council members absent were: James Cole and Clarence Pennington. Also in attendance were Chancellor James Skidmore and Chancellor J. Michael Mullen, legislative staff, institutional presidents, higher education staff and others. The meeting was called to order by Co-Chairs Eros and Robinson. 1. Presentation: Advisory Council of Classified Employees Ms. Stephanie Neal, Chair, Advisory Council of Classified Employees, gave a presentation on the classified employees. The advisory council recommends training for supervisors in the compensation system and requested an opportunity to address the Council and Commission when the Series 8 Rule is considered. Dennis Taylor, Vice Chancellor for Administration, is in the process of forming a work group on Series 8. The group’s membership includes three administrators, three classified staff, one faculty member and one impartial person. 2. Presentation: Advisory Council of Faculty Dr. Sylvia Shurbutt, Chair, Advisory Council of Faculty, presented the goals, issues and concerns from the faculty. Council membership would like to know how the administratively linked relationship with the baccalaureate institutions affects attracting faculty for community and technical colleges. 3. Joint Rules a. Joint Rule on Purchasing 1 Mr. Richard Donovan, Assistant Director of Facilities, presented the Joint Purchasing Procedural Rule. The rule incorporates changes in the purchasing law and revisions to the purchasing card procedures. b. Joint Rule on Finance Mr. Dennis Taylor presented the Higher Education Finance Rule. c. Joint Rule on Tuition and Fees Ms. Pat Hunt, Director of Finance and Facilities, gave the status update on the Joint Rule on Tuition and Fees. A task force, which will include a representative group of presidents and chief financial officers, will be formed on tuition and fee policy. 4. Discussion of Capital Projects Management There was discussion on capital projects management which revealed several challenges that need to be dealt with at both the institutional and systems levels. Chairman Robinson suggested that Vice Chancellor Taylor, Chancellor Mullen, and Chancellor Skidmore form a committee to deal with these challenges. 5. Budget Process Dennis Taylor reported on the budget process timelines. 6. Measuring Up Report Mr. Jim Barton, Director, Office of Research and Technology, made comments on the information contained in the “Measuring Up” report. 7. Executive Session Mr. Elliot Hicks and Mrs. Rebecca McClure moved that the Commission and Council go into executive session pursuant to WV Code §6-9A-4 to discuss a legal matter. The motion was seconded. Motion carried. At the conclusion of the executive session, the Commission reconvened in open session. 2 8. Additional Discussion and Comments Mr. Fred Oelschlager suggested that the Commission and Council have a joint meeting after the legislative session. 9. Adjournment There being no further business, the meeting was adjourned. __________________________________________________ Mary Clare Eros, Chairman Higher Education Policy Commission __________________________________________________ Nelson B. Robinson, Jr., Chairman Council for Community & Technical College Education 3 MINUTES HIGHER EDUCATION POLICY COMMISSION October 15, 2004 A meeting of the West Virginia Higher Education Policy Commission was held on October 15, 2004 with committee meetings beginning at 8:30 a.m., at Marshall University Graduate College in South Charleston, West Virginia. Present at the meeting were Policy Commission members: Mary Clare Eros, Kay Goodwin, Elliot Hicks, John Hoblitzell, Terry Sammons and David Stewart. Absent: Michael Garrison, R. Ken Hall, J. Thomas Jones, and Nelson Robinson. Also in attendance were Chancellor J. Michael Mullen, institutional presidents, higher education staff, members of the news media and others. Chairman Eros called the meeting to order. 1. Approval of Minutes Mr. Hicks moved approval of the minutes of the August 20, 2004 and August 30, 2004 meetings of the Higher Education
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