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ISNCON2011 Speaker Guidelines

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ISNCON2011 Speaker Guidelines ISNCON2011 Speaker guidelines When you arrive at the Conference Venue: Ø Report to the PREVIEW Room one day before your presentation Ø Only data projection will be allowed. Please bring a Pen drive or CD-ROM with your presentation to the Preview Room. Conference volunteers will make sure that your presentation will be downloaded on the computer in your specific session room. Ø In the PREVIEW Room you can check your presentation and make final changes. Ø If you have questions, please contact at preview room. At the Time of your Presentation: Be present in your presentation room 30 minutes before the start of the session to meet the Hall In charge. A technician and a representative of the scientific committee will be in every room to provide assistance when needed. Please be certain that the length of your oral presentation stays within the allotted time including two minutes for audience interaction. Please note that Audio-visual will shut off at the end of allotted time. Session chairs are instructed to terminate lectures, which exceed their time allotment. Please do not take any brand name of Instrument / Drug / Vaccine. Session chairs are instructed to interrupt in case any brand name is used in presentation or spoken. Please confirm the exact date and time of your presentation in the final scientific program. Audio-Visual Equipment In the room the following audio-visual equipment will be available: • Data projector for power point presentations • PC-computer with Microsoft PowerPoint version 2000 or higher • Overhead projection: Please note that overhead projection will NOT be available at the conference. • Laser pointer • Automated slide advance button • Personal laptops will NOT be accepted in the meeting rooms Recommendations for the Preparation of Oral Presentations We are aware and respect your expertise. But, to maintain uniformity and to avoid any last minute Audio-visual problem, you are requested to read following guidelines carefully, while you are preparing your slide show: 1. Use Microsoft PowerPoint version 2000 or higher. 2. Make sure your presentation does not exceed 5 MB. 3. Use screen resolution 800 x 600 pixels to guarantee the compatibility to the data projectors. 4. When you use power point always use the option: ‘Font true type’. 5. Keep the use of animations limited. 6. Colours should be kept limited and simple. 7. Use the minimum of text on a slide; try not to use more than 6 to 8 bullet points per slide. The fewer the better. 8. Leave out text you do not plan to discuss. 9. Use several slides to cover a detailed topic that cannot be logically included on one slide. 10. If you must refer to one slide on several occasions during your presentation, use duplicates instead of trying to return to the original. 11. To coin a phrase, pictures often speak louder than words. 12. Bring a copy of your presentation on a CD-ROM or pen drive and hand it in at the Preview room at least two hours before the start of the session during which you will give your presentation. 13. You are requested to plan your presentation carefully and co-ordinate each phase of your lecture with your slides (see important notes for the preparation of a slide show). 14. You are requested to select your vocabulary to address as wide an audience as possible and avoid unfamiliar abbreviations or expressions. 15. Give the technician any special instructions you may have before, not during the talk. 16. Every podium will be provided with an automated slide advance button. If you wish, you may ask for your slides to be advanced using oral instructions (NEXT SLIDE, PLEASE). 17. You are requested to declare the conflict of interest, if any in your first slide of presentation. In case of no conflict of interest, please specify that. 18. Please stay within the time limit allocated for your presentation. Please note that the audio- visual will switch off at the end of allotted time for your presentation. We request you to follow the five rules of effective presentation: 1. Introduce your topic and inform your audience what you intend to speak about. 2. Deliver your talk, including the methods, results and conclusions. 3. Incorporate Clinical Case Scenario in your presentation. 4. Prepare the presentation with supporting evidence from available literature. 5. Summarise for your audience the most important points (Carry Home Messages) of your lecture. Guidelines on Power point Preparation Microsoft PowerPoint is an application in that users can incorporate sounds and movies to create multimedia presentations that have impact. Understanding how PowerPoint handles media files, and the best ways to help ensure movies and sounds play correctly during your presentation, is vital to creating the most robust, effective multimedia experience for your viewers. We examine how PowerPoint handles media files, the three media technologies it employs to determine information about them and to play them, and the factors that influence how the files perform during your presentation. How PowerPoint Plays Media Files The PowerPoint application itself does not play media files. Rather, PowerPoint employs three Microsoft multimedia technologies when handling media files: • Media Control Interface (MCI) is the default media player that is installed as part of the Microsoft Windows® operating system. • Microsoft Windows Media Player is a full-featured, stand-alone media player that you can install as part of the Windows operating system or download separately. • Microsoft DirectShow® is a multimedia API built on Microsoft DirectX® technology. When PowerPoint needs to play a media file, for example as part of a slide build or when a user clicks on the file, it examines the file to determine which media player application is best suited for playing. Because MCI installs as part of the Windows operating system, if PowerPoint determines that it can play the file using MCI, then it uses MCI. If not, PowerPoint attempts to play the file using Windows Media Player. If the file is not compatible with either player, PowerPoint simply does not play the file. PowerPoint uses the DirectShow technology to gather file information to determine which player is appropriate. PowerPoint selects the appropriate player per file on a case-by-case basis. PowerPoint may use different players to play files in the same presentation. The media player applications, and versions of the applications installed, also affects which player PowerPoint selects. An obvious example of this is whether or not Windows Media Player is installed on the user's computer. For the most robust media file support, it is recommended that you download and install the most recent versions of Windows Media Player and DirectX on every computer on which you plan to give presentations.There is no way to set which application you prefer PowerPoint to use to open media files, either at the file or application level. Use below supportable media file format for playing audio or video in Power point presentation. Ø Windows Media formats (.asf, .wma, .wmv, .wm) Ø Windows Media Metafiles (.asx, .wax, .wvx, .wpl) Ø Microsoft Digital Video Recording (.dvr-ms) Ø Windows Media Download Package (.wmd) Ø Audio Visual Interleave (.avi) Ø Moving Pictures Experts Group (.mpg, .mpeg, .m1v, .mp2, .mp3, .mpa, .mpe, .mpv2, .m3u) Ø Musical Instrument Digital Interface (.mid, .midi, .rmi) Ø Audio Interchange File Format ( .aif, .aifc, .aiff) Ø Sun Microsystems and NeXT (.au, .snd) Ø Audio for Windows (.wav) Ø CD Audio Track (.cda) Ø Indeo Video Technology (.ivf) .
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