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Data Management for Phd at LACDR NWO Veni Data Management section Fieke Schoots Centre for Digital Scholarship UBL 11/12/2017 Cartoon by Auke Herrema for RDA, September 2015, Amsterdam Handouts: http://blogs.library.leiden.edu/researchdata/contact/training/best-practices-handouts/ Discover the world at Leiden University Centre for Digital Scholarship Discover the world at Leiden University Support @ Leiden University • LURIS • Template for NWO data management section • Centre for Digital Scholarship • Advice on Data Management [email protected] • Training / Workshops (How to write a DMP) • Information & best practices http://blogs.library.leiden.edu/researchdata/ • Leiden Research Data Information Sheets https://vre.leidenuniv.nl/vre/lrd/Pages/information-Sheets.aspx • Data Protection Officer • ISSC Discover the world at Leiden University Data Management Policy Leiden University Write a data management plan (DMP) BEFORE Secure storage : integrity, availability, confidentiality DURING Keep data for 10 years Data should be ‘FAIR’ Provide documentation, metadata, software for reuse Archive data in a certified archive AFTER https://www.universiteitleiden.nl/en/research/quality-and-integrity/academic-integrity Discover the world at Leiden University NWO Pilot data management Data Paragraph in proposal Brief outline how to deal with data, storage and access to the data, during and after research Data Management Plan after the grant has been awarded More detailed information Form DMP http://www.nwo.nl/documents/nwo/datamanagement %5B2%5D/formulier-nwo-datamanagementplan Discover the world at Leiden University NWO data management protocol • To create awareness DM section is not part of the evaluation but referents may give you advise (to apply in your DMP) • Full open access is operating principle Limited access: privacy, public safety, intellectual property rights or commercial interest • Costs are eligible for funding (included in the project budget) Discover the world at Leiden University NWO data management protocol Two steps: • Data management section in the research proposal (A4 max) • Full data management plan (DMP) after the proposal has been awarded funding (< 4 months). Approval of this plan is a prerequisite for NWO disbursing the grant. Discover the world at Leiden University Data according to NWO • Raw data & analysed, processed data • Digital & non-digital (samples, completed questionnaires, sound recordings, etc.). • NWO only requests storage of reusable relevant data. [NB University Policy applies to all data] Discover the world at Leiden University Question 1: re-use of data Will data be collected or generated that are suitable for reuse? • Yes: Then answer questions 2 to 4 No: Explain Discover the world at Leiden University When is data suitable for re-use? “NWO assumes, in principle, that within different disciplines there is a widely held view about which date are relevant to store for reuse.” • NWO refers to checklist RDNL for selecting data to preserve http://www.researchdata.nl/en/services/data- management/selecting-research-data/#c6630 • Value (what does it cost to reproduce data?) • Unique (non repeatable observations) • Important for history (of science) • Non-academic purposes, such as for cultural heritage, museums or other presentations • Follow up research (you? peers?) [NB Codes of conduct / policies: keep data for 10 years] Discover the world at Leiden University Data selection for re-use University of Wageningen : http://www.wageningenur.nl/nl/show/What-is-a-Data-Management-Plan.htm Discover the world at Leiden University Data Collection • data captured in • data captured real time that is from lab usually unique equipment that is and irreplaceable. often reproducible. remote sensing data, chromatograms, survey data, field magnetic field data recordings, sample data Observational Experimental Derived or Models or compiled simulation • model and • resulting from metadata more processing or • often combining ‘raw’ reproducible, if text and data mining, data. correctly climate models, compiled databases, 3D documented economic models models With thanks to: www.cnrs.fr Discover the world at Leiden University Data collection Existing data Provenance Access License for reuse Creating data Method Data format Data size Discover the world at Leiden University What is needed for re-use? Data should be: Findable : location, tags, Accessible : not on a personal device! Interoperable : formats, standards Re-usable : the above + “license” http://www.nature.com/articles/sdata201618 Discover the world at Leiden University https://dans.knaw.nl/nl/deponeren/toelichting-data- DANS Preferred formats deponeren/bestandsformaten Discover the world Leiden at University Metadata: data about the data • WHO created the data? • WHAT is it? • WHERE is it? • WHEN were they created? • HOW were they created? • WHY were they created? (Pixabay, http://www.dcc.ac.uk/resources/metadata-standards CC0) Discover the world at Leiden University Dublin Core metadata Discover the world at Leiden University Answer question 1 • Describe briefly all data types you will be collecting or generating (can also be software, samples, models….) • Data generated by others • New data • Specify which data is relevant for reuse • Mention target group • Mention you’ll use (international) disciplinary standards for documentation and metadata and long-lived formats • Explain why (certain) data can not be shared / re-used Discover the world at Leiden University Question 2: storage • Where will the data be stored during the research? Security • Data transfer? • Back-up? • Sensitive Data protection (passwords, encryption, access control, data vault) http://blogs.library.leiden.edu/researchdata/contact/training/best-practices- handouts/ Volume Share data • SURFdrive alternative for Dropbox • Virtual Research Environment • J-drive or other shared facility Discover the world at Leiden University Research data: domain Discover the world at Leiden University Re3data.org What services at which stage? For my discipline? Under which conditions? How to comply with policy? https://vre.leidenuniv.nl/vre/lrd/Pages/information-Sheets.aspx Discover the world at Leiden University Answer question 2 Describe data storage facilities during project university departmental network storage (j: ) university personal network storage (p: ) VRE (Virtual Research Environment) (Sharepoint) disciplinary shared storage facility cloud service (SURFdrive) other • Mention measures for protecting data or sharing data with collaborators if applicable • Storage on personal laptops, external hard drives or usb sticks only is not accepted! • Include in budget! Discover the world at Leiden University Question 3: after the project After the project has been completed, how will the data be stored for the long-term and made available for the use by third parties? To whom will the data be accessible? NWO: international disciplinary archive national archives (DANS, 4TU.Datacentrum) ? local facilities [NB University Policy: certified archive] Discover the world at Leiden University Where to archive your data for re-use? • Choose a Trusted Digital Repository! Sustainable access Persistent identifier to link data to publication and be cited Access control: open | upon request | only metadata FAIR • Data Seal of Approval in the Netherlands: • Humanities / Social Sciences: DANS Easy • Science: 4TU.Datacentrum • Code? GitHUB, Zenodo… Or check re3data.org or Leiden Research Data Information Sheets https://vre.leidenuniv.nl/vre/lrd/Pages/information-Sheets.aspx Discover the world at Leiden University Link publication to data and vice versa Peerdeman KJ, van Laarhoven AIM, Donders ART, Hopman MTE, Peters ML, Evers AWM (2015) Inducing Expectations for Health: Effects of Verbal Suggestion and Imagery on Pain, Itch, and Fatigue as Indicators of Physical Sensitivity. PLoS ONE 10(10): e0139563. https://doi.org/10.1371/journal.pone.0139563 Data Availability: Data have been deposited to DANS: http://dx.doi.org/10.5072/dans- zbp-8eqr. Discover the world at Leiden University Answer question 3 • Stress how you will support Open Science (if you do!) • Mention access regime (open / upon request) • Mention target group for re-use of data • What about software • Created in the course of the project • Needed to access data Discover the world at Leiden University Question 4: Which facilities? Which facilities (ICT, (secure) archive, refrigerators or legal expertise) do you expect will be needed for the storage of data during the research and after the research? Are these available? Discover the world at Leiden University Answer question 4 Data infrastructure: • During the project • After the project Research infrastructure • Mainly physical data (freezers, etc) Support infrastructure • Assistance regarding data management, legal aspects, data protection provided by University Discover the world at Leiden University Eligible costs Personnel : datacuration : checking, reformatting, complementary file creation, preparing metadata… Storage : if for project only Archiving : only if paid for during the project More on costs: National Coordination Point RDM https://www.edugroepen.nl/sites/RDM_platform/Wiki%20Data%20Management%20Costs/Home.aspx UK Data Archive costing tool https://www.ukdataservice.ac.uk/manage-data/plan/costing Etc… Discover the world at Leiden University Storage & archive costs (2016) Prices are subject to change! • Bulkstorage at ISSC : € 1.024,- per 5 TB plus € 0,20 per GB voor Backup • Supplementary to
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