Agenda and Papers for Board, 18/03/2020 10:00
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Agenda Meeting: Board Date: Wednesday 18 March 2020 Time: 10.00am Place: Chamber - City Hall, 110 The Queen's Walk, London, SE1 2AA Members Sadiq Khan (Chair) Anne McMeel Heidi Alexander (Deputy Chair) Dr Mee Ling Ng OBE Cllr Julian Bell Dr Nelson Ogunshakin OBE Kay Carberry CBE Mark Phillips Prof Greg Clark CBE Dr Nina Skorupska CBE Bronwen Handyside Dr Lynn Sloman Ron Kalifa OBE Ben Story Dr Alice Maynard CBE Copies of the papers and any attachments are available on tfl.gov.uk How We Are Governed. This meeting will be open to the public, except for where exempt information is being discussed as noted on the agenda. There is access for disabled people and induction loops are available. A guide for the press and public on attending and reporting meetings of local government bodies, including the use of film, photography, social media and other means is available on www.london.gov.uk/sites/default/files/Openness-in-Meetings.pdf. Further Information If you have questions, would like further information about the meeting or require special facilities please contact: Shamus Kenny, Head of Secretariat; telephone: 020 7983 4913; email: [email protected]. For media enquiries please contact the TfL Press Office; telephone: 0343 222 4141; email: [email protected] Howard Carter, General Counsel Tuesday 10 March 2020 Agenda Board Wednesday 18 March 2020 1 Apologies for Absence and Chair's Announcements 2 Declarations of Interests General Counsel Members are reminded that any interests in a matter under discussion must be declared at the start of the meeting, or at the commencement of the item of business. Members must not take part in any discussion or decision on such a matter and, depending on the nature of the interest, may be asked to leave the room during the discussion. 3 Minutes of the Meeting of the Board held on 22 January 2020 (Pages 1 - 14) General Counsel The Board is asked to approve the minutes of the meeting of the Board held on 22 January 2020 and authorise the Chair to sign them. 4 Matters Arising, Actions List and Use of Delegated Authority (Pages 15 - 24) General Counsel The Board is asked to note the use of authority delegated by the Board, a Mayoral Direction and the updated actions list and to approve a delegation of authority to the Finance Committee. 5 Commissioner's Report (Pages 25 - 110) Commissioner The Board is asked to note the Commissioner’s Report, which provides an overview of major issues and developments since the report to the meeting on 22 January 2020 and updates Members on significant projects and initiatives. 2 6 Elizabeth Line Operational Readiness and Crossrail Update (Pages 111 - 116) Managing Director London Underground and TfL Engineering The Board is asked to note the paper. 7 Finance Report (Pages 117 - 136) Chief Finance Officer The Board is asked to note the Finance Report. 8 TfL Budget 2020/21 (Pages 137 - 248) Chief Finance Officer The Board is asked to approve the TfL Budget for 2020/21. 9 TfL Prudential Indicators 2021/22 to 2022/23 (Pages 249 - 262) Chief Finance Officer The Board is asked to approve: the TfL Prudential Indicators for 2020/21 and the following two years; the Treasury Management Indicators for 2020/21 and the following two years; and the Annual TfL Policy Statement on Minimum Revenue Provision. 10 2020/21 TfL Scorecard (Pages 263 - 272) Commissioner The Board is asked to approve the 2020/21 TfL Scorecard. 11 HGV Safety Permit Scheme - Approval of Joint Arrangements for administration and enforcement (Pages 273 - 282) Managing Director, Surface Transport Subject to the decision of the London Councils Transport and Environment Committee, the Board is asked to approve TfL undertaking all aspects of the Direct Vision Standard HGV Safety Permit Scheme. 3 12 Appointment of the Commissioner of Transport for London (Pages 283 - 284) General Counsel The Board is asked to delegate to the Chair of TfL the appointment of the Commissioner and, should it prove necessary, the appointment of an interim Commissioner, pending a permanent appointment to the role. 13 Report of the meeting of the Safety, Sustainability and Human Resources Panel held on 12 February 2020 (Pages 285 - 288) Panel Chair, Kay Carberry CBE The Board is asked to note the summary report. 14 Report of the meeting of the Customer Service and Operational Performance Panel held on 27 February 2020 (Pages 289 - 292) Panel Chair, Mee Ling Ng OBE The Board is asked to note the summary report. 15 Report of the meeting of the Programmes and Investment Committee held on 5 March 2020 (Pages 293 - 298) Committee Chair, Prof. Greg Clark CBE The Board is asked to note the summary report. 16 Report of the meeting of the Finance Committee held on 11 March 2020 (Pages 299 - 302) Committee Chair, Ron Kalifa OBE The Board is asked to note the summary report. 4 17 Report of the meetings of the Remuneration Committee held on 5 February and 11 March 2020 (Pages 303 - 306) Committee Chair, Ben Story The Board is asked to note the summary report. 18 Report of the meeting of the Audit and Assurance Committee held on 16 March 2020 (Pages 307 - 310) Committee Chair, Anne McMeel The Board is asked to note the summary report. 19 Any Other Business the Chair Considers Urgent The Chair will state the reason for urgency of any item taken. 20 Date of Next Meeting Tuesday 2 June 2020 at 10am. 5 [page left intentionally blank] Agenda Item 3 Transport for London Minutes of the Meeting City Hall, The Queen’s Walk, London, SE1 2AA 10.00am-12.44pm, Wednesday 22 January 2020 Members Sadiq Khan (Chair) Heidi Alexander (Deputy Chair) Kay Carberry CBE Prof Greg Clark CBE Bronwen Handyside Ron Kalifa OBE Dr Alice Maynard CBE Anne McMeel Dr Mee Ling Ng OBE Dr Nelson Ogunshakin OBE Mark Phillips Dr Nina Skorupska CBE Dr Lynn Sloman Ben Story Executive Committee Mike Brown MVO Commissioner Howard Carter General Counsel Vernon Everitt Managing Director, Customers, Communication and Technology Stuart Harvey Director of Major Projects Simon Kilonback Chief Finance Officer Tony King Interim Group Finance Director and Statutory Chief Finance Officer Andy Lord Managing Director, London Underground and TfL Engineering Lilli Matson Chief Safety, Health and Environment Officer Gareth Powell Managing Director, Surface Transport Alex Williams Director of City Planning Tricia Wright Chief People Officer Also in attendance Tony Meggs Chair, Crossrail Limited Mark Wild CEO, Crossrail Limited Staff Tanya Coff Finance Director, London Underground Sarah Gasson Chief of Staff to the Commissioner Jackie Gavigan Secretariat Manager Shamus Kenny Head of Secretariat Clive Walker Director of Risk and Assurance 01/01/20 Apologies for Absence and Chair's Announcements No apologies for absence had been received from Members. Board Minutes – 22 January 2020 1 Page 1 The Chair welcomed everyone to the meeting, including the press and the public. Michèle Dix CBE, Managing Director of Crossrail 2, was unable to attend the meeting and the Chair wished her a speedy recovery on behalf of the Board. The Chair invited Members to raise any issue of safety or security at the Board meeting, either under a specific agenda item or with the appropriate member of the Executive Committee after the meeting. 02/01/20 Declarations of Interests Howard Carter reminded the Board that Members’ individual register of interests were published on the website at www.tfl.gov.uk. Since the last meeting, Dr Nelson Ogunshakin OBE had been appointed as Chairman and Director of FIDIC Credentialing SA (Limited), Geneva, Switzerland and of FIDIC Consulting Services (Beijing) Limited, Beijing, China. These were newly created subsidiaries of his current employer, FIDIC based in Switzerland, of which he had already declared his role as Chief Executive. He also declared that a family member now worked for Equitix with effect from January 2020. These appointments would be added to Dr Nelson Ogunshakin OBE’s register of interests and published on the website. There were no other interests to declare that related specifically to items on the agenda. 03/01/20 Minutes of the Meeting of the Board held on 20 November 2019 The minutes of the meeting of the Board held on 20 November 2019 were approved as a correct record and the Chair was authorised to sign them, subject to an amendment to Minute 92/11/19, 3rd paragraph, last line to read “…an uplift to the floor target from 48 per cent to 50 per cent.” 04/01/20 Matters Arising, Actions List and Use of Delegated Authority Howard Carter introduced the paper. There had been three uses of delegated authority by the Finance Committee since the last meeting. On 18 December 2019, the Finance Committee exercised authority delegated by the Board on 20 November 2019 to approve the TfL Business Plan 2019, TfL Capital Strategy and Treasury Management Policies – Liquidity Policy Update. There had been one Mayoral Direction to TfL since the last meeting. On 17 December 2019, under Mayoral Decision MD2554, the Mayor directed TfL to incur expenditure (securing third party funding where possible) for the purpose of a series of activities to disseminate a message promoting the goals of Pride, and other related activities on the TfL estate to promote the goals of Pride. All of the actions in the action list were either completed or being addressed, with progress against actions agreed at previous meetings of the Board set out in the appendix to the report. Board Minutes – 22 January 2020 2 Page 2 The Board noted the use of delegated authority, the Mayoral Direction and the updated actions list.