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Downtown Tunnel/Midtown Tunnel/ MLK Extension Project

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Downtown Tunnel/Midtown Tunnel/ MLK Extension Project Downtown Tunnel/Midtown Tunnel/ MLK Extension Project Project Management Plan For Design, Construction, and Operations Submitted to Federal Highway Administration Submitted by Virginia Department of Transportation June 2009 Updated March 2011 Contents Amendment Record Table This Project Management Plan has been issued and amended as follows: Issue Rev Description Date Signed 1 0 Original Issue June 2009 1 1 Document edited to include March, 2011 preliminary engineering activities and project design and construction activities (Design/Build Phase) and to responsd to FHWA Janaur 2011 comments to December 2010 draft update. TABLE OF CONTENTS PREFACE: PURPOSE ------------------------------------------------------------------------------------------------------------- 7 SECTION 1: INTRODUCTION ----------------------------------------------------------------------------------------------- 9 1.1 Background/Development of Project ------------------------------------------------------------ 9 1.2 Project Scope ---------------------------------------------------------------------------------------- 10 1.2.1 The Midtown Tunnel ------------------------------------------------------------------------- 10 1.2.2 The MLK Extension -------------------------------------------------------------------------- 10 1.2.3 The Downtown Tunnel ----------------------------------------------------------------------- 11 1.3 Project Phases -------------------------------------------------------------------------------------- 11 1.4 PPTA Process/Private Entities Involvement --------------------------------------------------- 11 1.4.1 Background ------------------------------------------------------------------------------------ 11 1.4.2 Oversight of Private Entities --------------------------------------------------------------- 11 1.4.3 Partnering ------------------------------------------------------------------------------------- 12 1.5 Financial Overview --------------------------------------------------------------------------------- 13 1.5.1 Preliminary Engineering Activities ------------------------------------------------------- 13 1.5.2 Construction Activities ---------------------------------------------------------------------- 14 1.5.3 Financial Plan -------------------------------------------------------------------------------- 14 1.6 Project Status ---------------------------------------------------------------------------------------- 14 1.6.1 Schedule ---------------------------------------------------------------------------------------- 14 1.6.2 Progress to Date ------------------------------------------------------------------------------ 15 1.6.3 Negotiations ----------------------------------------------------------------------------------- 15 1.6.4 Preliminary Engineering Activities ------------------------------------------------------- 16 1.7 Maps -------------------------------------------------------------------------------------------------- 18 1.8 Formal Agreements -------------------------------------------------------------------------------- 19 1.9 Other Government Agencies and Organizations ---------------------------------------------- 19 SECTION 2: GOALS AND OBJECTIVES ------------------------------------------------------------------------------- 21 2.1 Goals -------------------------------------------------------------------------------------------------- 21 2.1 Objectives -------------------------------------------------------------------------------------------- 21 2.2 Standards of Measure/Metrics -------------------------------------------------------------------- 21 2.3 Performance Management ------------------------------------------------------------------------ 22 SECTION 3: PROJECT ORGANIZATION ------------------------------------------------------------------------------- 23 3.1 Organizational Structure -------------------------------------------------------------------------- 23 3.2 Management Team - VDOT ---------------------------------------------------------------------- 24 3.2.1 VDOT Roles and Responsibilities --------------------------------------------------------- 28 3.2.2 Additional Staffing --------------------------------------------------------------------------- 29 3.3 Management Team - FHWA ---------------------------------------------------------------------- 31 3.3.1 FHWA Roles and Responsibilities --------------------------------------------------------- 31 3.3.2 FHWA Approval and Process Participation -------------------------------------------- 32 3.3.3 FHWA Staffing -------------------------------------------------------------------------------- 32 3.4 Other Government and Stakeholder Organization Roles and Responsibilities ---------- 32 3.4.1 Stakeholder Partnering Corroboration -------------------------------------------------- 32 3.4.2 Primary Stakeholders ------------------------------------------------------------------------ 33 3.4.3 Secondary Stakeholders --------------------------------------------------------------------- 33 SECTION 4: PROJECT MANAGEMENT AND CONTROL--------------------------------------------------------- 35 4.1 Scope Management --------------------------------------------------------------------------------- 35 4.2 Schedule Management ----------------------------------------------------------------------------- 35 4.2.1 Contract Schedules --------------------------------------------------------------------------- 36 4.3 Financial Management ---------------------------------------------------------------------------- 38 4.3.1 FHWA Requirements ------------------------------------------------------------------------ 38 4.3.2 Finance Plan ---------------------------------------------------------------------------------- 38 4.3.3 Cost Estimate ---------------------------------------------------------------------------------- 38 4.3.4 Budget ------------------------------------------------------------------------------------------ 40 4.4 Project Change Control Management ---------------------------------------------------------- 41 4.4.1 Objectives of Change Control -------------------------------------------------------------- 41 4.4.2 Baseline Change Control ------------------------------------------------------------------- 41 4.4.3 Change Control Process -------------------------------------------------------------------- 42 4.5 Project Reporting ----------------------------------------------------------------------------------- 44 4.5.1 Reports ----------------------------------------------------------------------------------------- 44 4.5.2 Meetings ---------------------------------------------------------------------------------------- 46 4.6 Document Control ---------------------------------------------------------------------------------- 46 4.6.1 Approach --------------------------------------------------------------------------------------- 46 4.6.2 Management ----------------------------------------------------------------------------------- 46 4.7 Risk Management ----------------------------------------------------------------------------------- 47 4.7.1 Risk Workshops ------------------------------------------------------------------------------- 47 4.7.2 Risk Assessment Methodology ------------------------------------------------------------- 49 4.8 Issues Management--------------------------------------------------------------------------------- 50 4.9 Lessons Learned ------------------------------------------------------------------------------------ 50 SECTION 5: PROCUREMENT AND CONTRACT MANAGEMENT --------------------------------------------- 51 5.1 Innovative Procurement Strategies -------------------------------------------------------------- 51 5.2 Procurement Requirements ----------------------------------------------------------------------- 51 5.2.1 VDOT Requirements ------------------------------------------------------------------------- 51 5.2.2 Federal and State Requirements ----------------------------------------------------------- 52 5.2.3 Project Team Review of Procurement Documents ------------------------------------- 52 5.2.4 Authority Delegations ----------------------------------------------------------------------- 52 5.2.5 Protest Procedures --------------------------------------------------------------------------- 52 5.4 Administration of Contracts and Grants -------------------------------------------------------- 52 5.4.1 Overall Strategy ------------------------------------------------------------------------------ 52 5.4.2 VDOT Administered Contracts ------------------------------------------------------------ 53 5.4.3 Federal-Aid Grant --------------------------------------------------------------------------- 54 5.4.4 Other Contracts ------------------------------------------------------------------------------- 54 5.5 Contract Change Management --------------------------------------------------------------- 54 5.6 Contract Closeout ------------------------------------------------------------------------------- 55 SECTION 6: ENVIRONMENTAL MANAGEMENT ------------------------------------------------------------------------ 56 6.1 NEPA Documentation ------------------------------------------------------------------------------- 56 6.2 Water Quality Permits -------------------------------------------------------------------------- 56 6.3 Environmental Commitment Tracking Process ------------------------------------------- 57 64 Environmental Compliance Monitoring ----------------------------------------------------- 57
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