Ordinance 2020-10 Made by Commissioner Sims and Seconded by Commissioner Koester

1. Agenda

Documents:

08_13_2020_REG_AG.PDF

2. Meeting Materials

Documents:

08_13_2020_REG_ACT.PDF 08_13_2020_REG_FP.PDF

3. Audio Files 08-13-2020 AUDIO TRACK 1 (MP3) 08-13-2020 AUDIO TRACK 2 (MP3) 08-13-2020 AUDIO TRACK 3 (MP3) ASSEMBLY BOROUGH MAYOR Christopher Quist, Presiding Officer Bryce J. Ward Mindy O’Neall, Deputy Presiding Officer Marna Sanford Frank Tomaszewski BOROUGH ATTORNEY Jimi Cash Jill S. Dolan Liz Lyke Leah Berman Williams Aaron Lojewski BOROUGH CLERK Matt Cooper April Trickey, CMC

FAIRBANKS NORTH STAR BOROUGH Regular Assembly Meeting August 13, 2020 This meeting will be held by teleconference in the Mona Lisa Drexler Assembly Chambers Juanita Helms Administration Center 907 Terminal Street, Fairbanks, AK 6:00 p.m.

1. CALL TO ORDER

2. NONSECTARIAN INVOCATION

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL

5. REQUEST FOR REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ANY OTHER PROCEDURAL MOTIONS.

6. CITIZENS’ COMMENTS – Each person’s comments limited to 3 minutes (Citizens’ Comments shall recess at 6:50 p.m. for public hearing)

a. A citizen may speak on agenda items not scheduled for public hearing (Memorandums, Bid Awards, Unfinished Business [items postponed from previous meetings, reconsideration, or notice of intent to rescind], Resolutions, or Ordinances being advanced to a public hearing on a different date). Citizens’ comments on Board of Adjustment matters are not permitted.

b. Items that are not scheduled on the agenda.

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED.

1 Fairbanks North Star Borough August 13, 2020 Regular Assembly Meeting 7. APPROVAL OF AGENDA AND CONSENT AGENDA

Approval of the consent agenda passes all routine items indicated by an asterisk (*) on the agenda. Consent agenda items are not considered separately unless an Assemblymember so requests. Note: If the consent item to be removed is an ordinance up to be introduced, advanced, or referred, it takes two Assemblymembers to remove the item from the consent agenda. In the event of such a request, the item is returned to the general agenda.

8. APPROVAL OF MINUTES

*a. Regular Assembly Meeting minutes of July 23, 2020. (Page 5)

9. COMMUNICATIONS TO THE ASSEMBLY

*a. Change Order: For Contract Issued as a Result of IFB No. 19068 Lathrop HS Gym/Locker Room Roof Replacement

Approval of a change order to Interior Alaska Roofing, Inc., in the amount of $112,915.95, for a total contract amount of $592,370.60. (Page 26)

*b. Memorandum from Mayor Ward recommending the appointment of Ivane Saenz to the Early Childhood Development Commission. (Page 29)

*c. Memorandum from Mayor Ward recommending the appointment of Ginger Orem to the Platting Board. (Page 32)

*d. Memorandum from Mayor Ward recommending the appointment of John Anderson to the North Star Fire Service Area Commission. (Page 35)

10. MESSAGES FROM THE BOROUGH MAYOR

Brief update on COVID-19 public health emergency by Mayor Ward and/or a representative from the Interior Alaska Unified Command.

11. REPORTS OF STANDING AND SPECIAL COMMITTEES

12. REPORTS FROM REPRESENTATIVES

a. Report from the City of Fairbanks Representative.

b. Report from the City of North Pole Representative.

c. Report from the School Board Representative.

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED. 2 Fairbanks North Star Borough August 13, 2020 Regular Assembly Meeting 13. SPECIAL ORDERS – Public Hearing at or after 7:00 p.m. (each person’s comments limited to 3 minutes)

a. ORDINANCE NO. 2020-10. An Ordinance Amending FNSBC Title 18 To Alter And Clarify The Eligibility Criteria For Amnesty Relief For Properties With Certain Existing Code Violations. (Sponsor: Mayor Ward) (Page 42)

b. ORDINANCE NO. 2020-20-1A. An Ordinance Amending The FY 2020-21 Budget Reallocating $1,000,000 Of The Cares Act Funds Within The Special Revenue Fund From The Borough Response Funding To The University of Alaska Fairbanks Response Funding. (Sponsors: Assemblymembers Sanford, Williams, Cash and Mayor Ward) (Page 67)

c. ORDINANCE NO. 2020-20-1B. An Ordinance Amending The FY 2020-21 Budget By Appropriating $11,325,000 From The Facilities Maintenance Reserve And An Estimated $1,010,000 Of Donations Or Gifts To The Multi- Year General Subfund, Capital Projects Funds, And/Or Carlson Center Enterprise Projects Fund For Various Facilities Projects Across The Borough For The First Year Of The Capital Improvement Program. (Sponsor: Mayor Ward) (Page 71)

d. ORDINANCE NO. 2020-20-1C. An Ordinance Amending The FY 2020-21 Budget By Appropriating $68,949 In Federal Pass-Through Grant Funding And $7,661 In Local Matching Funds From The General Fund Fund Balance To The Capital Projects Fund For The Tanana Lakes Recreation Area Phase V Project For Trailheads And Trail Access Improvements. (Sponsor: Mayor Ward) (Page 90)

e. ORDINANCE NO. 2020-20-1D. An Ordinance Amending The FY 2020-21 Budget By Appropriating $58,008 In Federal Grant Funding To The Special Revenue Fund For The Acquisition Of Personal Protective Equipment For First Responders To Be Used For Coronavirus Prevention. (Sponsor: Mayor Ward) (Page 97)

14. CONSIDERATION OF CALENDAR – Unfinished Business

a. ORDINANCE NO. 2019-20-2D. An Ordinance Authorizing The Mayor To Acquire Land Described As Tract A-2, Grace Park Subdivision For More Than Fair Market Value, And Amending The FY 2019-20 Budget By Appropriating $1,300,000 From The Transit Enterprise Operating Fund Unrestricted Net Position To The Transit Enterprise Projects Fund For Purchase Of Land For The New Transit Facility. (Sponsor: Mayor Ward) (Page 103)

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED. 3 Fairbanks North Star Borough August 13, 2020 Regular Assembly Meeting 15. CITIZENS’ COMMENTS – Each person’s comments limited to 3 minutes (continuation if needed)

a. Items that are not scheduled for public hearing – continuation.

16. CONSIDERATION OF CALENDAR – New Business – Resolutions

*a. RESOLUTION NO. 2020-33. A Resolution Authorizing The Mayor To Enter Into An Agreement With The City Of Fairbanks For Maintenance And Management Of Gordon Wear Park. (Sponsor: Mayor Ward) (Page 113)

17. CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Referred To Committees Or Commissions

*a. ORDINANCE NO. 2020-27. An Ordinance Amending FNSBC 14.04.110, Commission – Terms. (Sponsor: Assemblymember Sanford) (Refer to the Assembly Road Service Area Committee with recommendation due back no later than September 25, 2020) (Page 128)

18. CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Introduced And Advanced To Public Hearing

*a. ORDINANCE NO. 2020-20-1E. An Ordinance Amending The FY 2020-21 Budget By Appropriating $140,000 From The General Fund Fund Balance To The Multi-Year General Subfund For The FY21 Comprehensive Economic Development Strategy (CEDS) Update Project. (Sponsor: Mayor Ward) (Refer to the Finance Committee on August 20, 2020; Advance to August 27, 2020 for Public Hearing) (Page 130)

19. CITIZENS’ COMMENTS – Each person’s comments limited to 3 minutes (continuation if needed)

b. Items that are not scheduled on the agenda.

20. ASSEMBLYMEMBER’S COMMENTS

21. ADJOURNMENT

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED. 4 Fairbanks North Star Borough Borough Clerk 907 Terminal Street ∗ PO Box 71267 ∗ Fairbanks, Alaska 99707-1267 ∗ (907) 459-1401 FAX 459-1224

MEMORANDUM

TO: Bryce J. Ward, Mayor, Fairbanks North Star Borough

FROM: April Trickey, CMC, Borough Clerk

DATE: August 17, 2020

SUBJECT: ACTION OF THE REGULAR ASSEMBLY MEETING OF AUGUST 13, 2020

The following action was taken at the above-referenced meeting:

APPROVAL OF MINUTES

Regular Assembly Meeting minutes of July 23, 2020. -Approved

COMMUNICATIONS TO THE ASSEMBLY

Change Order: For Contract Issued as a Result of IFB No. 19068 Lathrop HS Gym/Locker Room Roof Replacement

-Approved a change order to Interior Alaska Roofing, Inc., in the amount of $112,915.95, for a total contract amount of $592,370.60.

Memorandum from Mayor Ward recommending the appointment of Ivane Saenz to the Early Childhood Development Commission. -Concurred

Memorandum from Mayor Ward recommending the appointment of Ginger Orem to the Platting Board. -Concurred

Memorandum from Mayor Ward recommending the appointment of John Anderson to the North Star Fire Service Area Commission. -Concurred

SPECIAL ORDERS – Public Hearing

ORDINANCE NO. 2020-10. An Ordinance Amending FNSBC Title 18 To Alter And Clarify The Eligibility Criteria For Amnesty Relief For Properties With Certain Existing Code Violations. (Sponsor: Mayor Ward) -Adopted

Regular Assembly Meeting Action Memorandum August 17, 2020

Public Hearing – continued

ORDINANCE NO. 2020-20-1A. An Ordinance Amending The FY 2020-21 Budget Reallocating $1,000,000 Of The Cares Act Funds Within The Special Revenue Fund From The Borough Response Funding To The University of Alaska Fairbanks Response Funding. (Sponsors: Assemblymembers Sanford, Williams, Cash and Mayor Ward) -Adopted

Conflict of Interest: Assemblymember Cooper declared a potential conflict of interest on Ordinance No. 2020-20-1A due to his position as General Counsel at the University Of Alaska Fairbanks (UAF), which could benefit financially from the passage of this ordinance. The Chair ruled a conflict did exist and Mr. Cooper was excused.

Conflict of Interest: Assemblymember Williams declared a potential conflict of interest on Ordinance No. 2020-20-1A due to her position as an employee of UAF, though she reported she has no authority on financial matters. The Chair ruled a conflict did not exist and Ms. Williams remained.

ORDINANCE NO. 2020-20-1B. An Ordinance Amending The FY 2020-21 Budget By Appropriating $11,325,000 From The Facilities Maintenance Reserve And An Estimated $1,010,000 Of Donations Or Gifts To The Multi-Year General Subfund, Capital Projects Funds, And/Or Carlson Center Enterprise Projects Fund For Various Facilities Projects Across The Borough For The First Year Of The Capital Improvement Program. (Sponsor: Mayor Ward) -Adopted

ORDINANCE NO. 2020-20-1C. An Ordinance Amending The FY 2020-21 Budget By Appropriating $68,949 In Federal Pass-Through Grant Funding And $7,661 In Local Matching Funds From The General Fund Fund Balance To The Capital Projects Fund For The Tanana Lakes Recreation Area Phase V Project For Trailheads And Trail Access Improvements. (Sponsor: Mayor Ward) -Adopted

ORDINANCE NO. 2020-20-1D. An Ordinance Amending The FY 2020-21 Budget By Appropriating $58,008 In Federal Grant Funding To The Special Revenue Fund For The Acquisition Of Personal Protective Equipment For First Responders To Be Used For Coronavirus Prevention. (Sponsor: Mayor Ward) -Adopted

CONSIDERATION OF CALENDAR – Unfinished Business

ORDINANCE NO. 2019-20-2D. An Ordinance Authorizing The Mayor To Acquire Land Described As Tract A-2, Grace Park Subdivision For More Than Fair Market Value, And Amending The FY 2019-20 Budget By Appropriating $1,275,000 From The Transit Enterprise Operating Fund Unrestricted Net Position To The Transit Enterprise Projects Fund For Purchase Of Land For The New Transit Facility. (Sponsor: Mayor Ward) -Amended/Adopted/Immediate reconsideration failed/Adopted

2 Regular Assembly Meeting Action Memorandum August 17, 2020

CONSIDERATION OF CALENDAR – New Business – Resolutions

RESOLUTION NO. 2020-33. A Resolution Authorizing The Mayor To Enter Into An Agreement With The City Of Fairbanks For Maintenance And Management Of Gordon Wear Park. (Sponsor: Mayor Ward) -Adopted

CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Referred To Committees Or Commissions

ORDINANCE NO. 2020-27. An Ordinance Amending FNSBC 14.04.110, Commission – Terms. (Sponsor: Assemblymember Sanford) -Referred to the Assembly Road Service Area Committee with recommendation due back no later than September 25, 2020

CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Introduced and Advanced to Public Hearing

ORDINANCE NO. 2020-20-1E. An Ordinance Amending The FY 2020-21 Budget By Appropriating $140,000 From The General Fund Fund Balance To The Multi-Year General Subfund For The FY21 Comprehensive Economic Development Strategy (CEDS) Update Project. (Sponsor: Mayor Ward) -Referred to the Finance Committee on August 20, 2020; Advanced to August 27, 2020 for Public Hearing

3 ASSEMBLY BOROUGH MAYOR Christopher Quist, Presiding Officer Bryce J. Ward Mindy O’Neall, Deputy Presiding Officer Marna Sanford Frank Tomaszewski BOROUGH ATTORNEY Jimi Cash Jill S. Dolan Liz Lyke Leah Berman Williams Aaron Lojewski BOROUGH CLERK Matt Cooper April Trickey, CMC

1. CALL TO ORDER

2. NONSECTARIAN INVOCATION

3. PLEDGE OF ALLEGIANCE

4. ROLL CALL

5. REQUEST FOR REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ANY OTHER PROCEDURAL MOTIONS.

6. CITIZENS’ COMMENTS – Each person’s comments limited to 3 minutes (Citizens’ Comments shall recess at 6:50 p.m. for public hearing)

b. Items that are not scheduled on the agenda.

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED.

1 Fairbanks North Star Borough August 13, 2020 Regular Assembly Meeting 7. APPROVAL OF AGENDA AND CONSENT AGENDA

8. APPROVAL OF MINUTES

*a. Regular Assembly Meeting minutes of July 23, 2020. (Page 5)

9. COMMUNICATIONS TO THE ASSEMBLY

*a. Change Order: For Contract Issued as a Result of IFB No. 19068 Lathrop HS Gym/Locker Room Roof Replacement

Approval of a change order to Interior Alaska Roofing, Inc., in the amount of $112,915.95, for a total contract amount of $592,370.60. (Page 26)

*b. Memorandum from Mayor Ward recommending the appointment of Ivane Saenz to the Early Childhood Development Commission. (Page 29)

*c. Memorandum from Mayor Ward recommending the appointment of Ginger Orem to the Platting Board. (Page 32)

*d. Memorandum from Mayor Ward recommending the appointment of John Anderson to the North Star Fire Service Area Commission. (Page 35)

10. MESSAGES FROM THE BOROUGH MAYOR

Brief update on COVID-19 public health emergency by Mayor Ward and/or a representative from the Interior Alaska Unified Command.

11. REPORTS OF STANDING AND SPECIAL COMMITTEES

12. REPORTS FROM REPRESENTATIVES

a. Report from the City of Fairbanks Representative.

b. Report from the City of North Pole Representative.

c. Report from the School Board Representative.

14. CONSIDERATION OF CALENDAR – Unfinished Business

a. Items that are not scheduled for public hearing – continuation.

16. CONSIDERATION OF CALENDAR – New Business – Resolutions

17. CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Referred To Committees Or Commissions

18. CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Introduced And Advanced To Public Hearing

19. CITIZENS’ COMMENTS – Each person’s comments limited to 3 minutes (continuation if needed)

b. Items that are not scheduled on the agenda.

20. ASSEMBLYMEMBER’S COMMENTS

21. ADJOURNMENT

THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE DELETION OF ITEMS; OR EXECUTIVE SESSIONS, IF NEEDED. 4 FAIRBANKS NORTH STAR BOROUGH Regular Assembly Meeting July 23, 2020 6:00 p.m.

A Regular meeting of the Fairbanks North Star Borough Assembly was held Thursday, July 23, 2020, in the Mona Lisa Drexler Assembly Chambers of the Juanita Helms Administration Center, 907 Terminal Street, Fairbanks, Alaska.

There were present and appearing telephonically:

Christopher Quist, Presiding Officer and

Marna Sanford Frank Tomaszewski Mindy O’Neall Aaron Lojewski Jimi Cash Liz Lyke Leah Berman Williams

Comprising a quorum of the Assembly, and

Bryce J. Ward, Borough Mayor Jim Williams, Chief of Staff Jill S. Dolan, Borough Attorney Cory Beal, Chief Procurement Officer Christine Nelson, Community Planning Director David Bredlie, Public Works Director Michelle Denton, Transportation Director Mayor Jim Matherly, City of Fairbanks Representative (Arr. 7:00 p.m.) Aino Welch, North Pole Representative Jen Martel, Risk Manager Nancy Durham, Flood Plain Administrator Melissa Kellner, Long Range Planner Brian Charlton, Parks Project Coordinator Sandra Mota, Land Management Manager Kristina Heredia, Planner April Trickey, CMC, Borough Clerk Adena Benn, CMC, Deputy Clerk

Absent & Excused

Matt Cooper

5 NONSECTARIAN INVOCATION AND PLEDGE OF ALLEGIANCE Track 1, 00:36

Presiding Officer Quist gave a nonsectarian invocation and led the pledge of allegiance.

PRESENTATIONS

NONE

REQUEST FOR REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ANY OTHER PROCEDURAL MOTIONS Track 1, 05:24

NONE

CITIZEN’S COMMENTS Track 1, 05:46 a. A citizen may speak on agenda items not scheduled for public hearing. Memorandums, Bid Awards, Unfinished Business (items postponed from previous meetings, reconsideration, or notice of intent to rescind), Resolutions, or Ordinances being advanced to a public hearing on a different date. Citizens’ comments on Board of Adjustment matters are not permitted.

Glenn Miller, resident of the borough, spoke in support of Ordinance No. 2019-20- 2D, specifically that the difference between the purchase price and the appraised value isn’t enough to warrant putting off the project when grant funds are currently available. b. Items other than those appearing on the agenda (this is the section to speak on anything Not Scheduled on the agenda).

Bryan Christie, resident of the borough, spoke against the Black Lives Matter Organization.

Scott McCrea, resident of the borough and Director of Tourism for Explore Fairbanks, detailed how Explore Fairbanks is adapting due to the current COVID-19 related tourism reductions, noted statistics gathered since January 2020 and reported on cancelled events.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 2 6 APPROVAL OF AGENDA AND CONSENT AGENDA Track 1, 21:31

LOJEWSKI, moved to remove item 9 a from the consent Seconded by CASH agenda.

a. Contract Award: Origami Risk, LLC Risk Management Information System

Approval of a sole source award for a Risk Management Information Systems to Origami Risk, LLC for the initial ten-month contract amount of $54,200.00 and an estimated total amount of $184,240.00 to include two one-year renewal periods.

WILLIAMS, moved to approve the agenda and consent Seconded by LOJEWSKI agenda, as amended and read.

VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA, AS AMENDED AND READ.

Yeses: Sanford, Cash, Williams, Tomaszewski, Lyke, Lojewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

APPROVAL OF MINUTES Track 1, 21:31

a. Special Assembly Meeting minutes of June 18, 2020.

Without objection this measure was read by title and approved under the consent agenda.

b. Regular Assembly Meeting minutes of June 25, 2020.

Without objection this measure was read by title and approved under the consent agenda.

c. Reconvened Regular Assembly Meeting minutes of June 30, 2020.

Without objection this measure was read by title and approved under the consent agenda.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 3 7 COMMUNICATIONS TO THE ASSEMBLY Track 1, 31:24

Clerk’s Note: Item 9 a was removed from the consent agenda.

a. Contract Award: Origami Risk, LLC Risk Management Information System

Approval of a sole source award for a Risk Management Information System to Origami Risk, LLC for the initial ten-month contract amount of $54,200.00 and an estimated total amount of $184,240.00 to include two one-year renewal periods.

Cory Beal, Chief Procurement Officer, and Jim Williams, Chief of Staff, gave a staff report.

LOJEWSKI, moved to approve sole source award for a Seconded by WILLIAMS Risk Management Information System to Origami Risk, LLC for the initial ten-month contract amount of $54,200.00 and an estimated total amount of $184,240.00 to include two one-year renewal periods.

Discussion ensued.

VOTE ON MOTION TO APPROVE SOLE SOURCE AWARD FOR A RISK MANAGEMENT INFORMATION SYSTEM TO ORIGAMI RISK, LLC FOR THE INITIAL TEN-MONTH CONTRACT AMOUNT OF $54,200.00 AND AN ESTIMATED TOTAL AMOUNT OF $184,240.00 TO INCLUDE TWO ONE-YEAR RENEWAL PERIODS.

Yeses: Tomaszewski, Cash, Lyke, Williams, Sanford, Lojewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 4 8 MESSAGES FROM THE BOROUGH MAYOR Track 1, 39:40

Mayor Ward commented on:

• Fairbanks North Star Borough (FNSB) employee COVID-19 cases are being monitored and office closures are noted on fnsb.us. • The Central Recycling Facility will remain closed for at least another two weeks due to a contractor’s employee testing positive for COVID -19. • A proclamation in support of wearing masks for public health was signed by City of Fairbanks Mayor Matherly, City of North Pole Mayor Welch and FNSB Mayor Ward. • Policies are being regularly updated to adhere to Center for Disease Control and Prevention (CDC) guidelines, regulations and standards. • The Cares Act funding third-party contractor Request for Proposal (RFP) closed on Monday. The notice of intent to award should be issued tomorrow, with the goal of having a contractor in place early August to begin accepting applications mid- August. Go to fnsb.us/cares for more information on available grants. • Pioneer Park staff are replacing railroad tracks around the park and completing other maintenance projects this summer.

REPORTS OF STANDING AND SPECIAL COMMITTEES Track 1, 37:15

Assemblymember O’Neall reported the July 28 Economic Development Commission meeting has been cancelled.

Assemblymember Sanford reported the Regional Emergency Services Advisory Committee (RESAC) is exploring several different emergency services models available to the borough. Ms. Sanford reported the next meeting will be in August.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 5 9 REPORTS FROM REPRESENTATIVES Track 2, 00:49

a. Report from the City of Fairbanks Representative.

City Of Fairbanks Mayor Matherly, reported on:

• The City of Fairbanks continues to allow some employees to work remotely, due to social distancing practices. • Fairbanks City Hall is open by appointment only. • Cares Act money grant distributions have begun. • An aggressive masking campaign is underway in the City. Mayor Matherly reported on the three Mayor proclamation strongly urging the wearing of masks to help limit the spread of the COVID-19 virus. • A city gas excise tax is up for public hearing on Monday. City revenues are down due to the COVID-19 pandemic, mostly due to losses in bed tax dollars. • Use of the Fairbanks City Hall for in-person absentee voting for local municipal elections is being discussed. • School start times are a matter of local concern and are being discussed. • Spoke against FNSB Ordinance No. 2020-24, specifically he believes both union and non-union businesses should qualify to benefit from publicly funded construction projects. b. Report from the City of North Pole Representative.

Council Member Aino Welch reported on:

• North Pole City Hall is open by appointment only, please wear a mask when inside the building. • Several residential building permits are in the process of being issued. • The Interior Gas Utility (IGU) tank has been moved from Fairbanks to its North Pole site. • The North Pole City water expansion project is progressing, and numerous hook-ups have been made. • The Moose Creek water expansion project is underway and has received a lot of public input. The high ground water in Moose Creek is finally dropping, which will enable the water expansion project to continue. • Mayor Welch will sign a memorandum of understanding (MOU) with the FNSB regarding distribution of Cares Act funding. • The North Pole Police Department is seeking a new police officer.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 6 10 REPORTS FROM REPRESENTATIVES – continued

• City Council Passed Ordinance 20-16 opposing passage of legislation that would restrict individual rights protected by the Second Amendment of the US Constitution and declaring the City of North Pole a Second Amendment Sanctuary City.

c. Report from the School Board Representative.

None

SPECIAL ORDERS – PUBLIC HEARING Track 1, 50:01

LOJEWSKI, moved to reorder the agenda to take public Seconded by CASH testimony on items that have citizens signed up to testify before those items that do not have citizens signed up to testify, in their relative order.

Discussion ensued.

VOTE ON MOTION TO REORDER THE AGENDA TO TAKE PUBLIC TESTIMONY ON ITEMS THAT HAVE CITIZENS SIGNED UP TO TESTIFY BEFORE THOSE ITEMS THAT DO NOT HAVE CITIZENS SIGNED UP TO TESTIFY, IN THEIR RELATIVE ORDER.

Yeses: Cash, Lyke, Lojewski, Sanford, Williams, Tomaszewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 7 11 PUBLIC HEARING - continued

a. Liquor License – New – Winery – License #5908

Beard Brothers Meadery, LLC DBA: Beard Brothers Meadery 1223 Skyline Drive Fairbanks, AK 99712

b. Liquor License – Transfer – Package Store – License #3460

From: Larry Waters DBA: Long Creek Trading Post 8721 Steese Highway Fairbanks, AK 99712

To: Holiday Alaska, LLC DBA: No DBA No Premises

c. ORDINANCE NO. 2020-06. An Ordinance Amending FNSBC Title 18 Regarding The Groundwater Damage Protection (GWP) Overlay Zone And Amending Related Definitions. (Sponsors: Mayor Ward and Assemblymember Cooper)

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 8 12 PUBLIC HEARING - continued

d. ORDINANCE NO. 2020-13. An Ordinance Rezoning Approximately 166 Acres From General Use 1 (GU-1) To Outdoor Recreational (OR) Or Other Appropriate Zone; For Those Portions Of The SE1/4 And N1/2 SW1/4 Section 16, T.1S., R.2E., F.M. Lying East Of The Trans-Alaska Oil Pipeline Corridor (RZ2020-002). (Sponsor: Assemblymember Sanford) Track 2, 16:23

Assemblymember Sanford and Melissa Kellner, Long Range Planner, gave a staff report.

The Presiding Officer called for public testimony.

Cam Webb, resident of the borough, spoke in support of Ordinance No. 2020-13.

Robert McAlpin, resident of the borough, spoke in support of Ordinance No. 2020- 13. Lucia Zaczkowski, resident of the borough, spoke in support of Ordinance No. 2020-13.

The Presiding Officer called for further public testimony, there being none public hearing was closed.

LOJEWSKI, moved to adopt Ordinance No. 2020-13. Seconded by WILLIAMS

VOTE ON MOTION TO ADOPT ORDINANCE NO. 2020-13.

Yeses: Williams, Cash, Tomaszewski, Sanford, Lojewski, Lyke, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 9 13 PUBLIC HEARING - continued e. ORDINANCE NO. 2020-14. An Ordinance Amending FNSBC Title 18 Regarding Buildings Per Lot. (Sponsors: Assemblymembers Williams and Sanford)

Clerk’s Note: Due to time constraints, this item will appear on the August 13, 2020 Regular Assembly meeting agenda under Public Hearing. “The assembly shall not transact any business after 11:30 p.m.” (FNSBC 3.16.010(I) On July 24, 2020 A Special Assembly meeting was scheduled for August 4, 2020 at 6:00 p.m., where this item will appear under Public Hearing f. ORDINANCE NO. 2020-23. An Ordinance Rezoning Tract H-3, ASLS No. 8717 From Outdoor Recreation (OR) To Multi-Family Residential/Professional Office (MFO) And Open Space Buffer (OSB) Or Other Appropriate Zone (Located On The North Side Of 30th Avenue, East Of Peger Road, West Of North Van Horn Road) (RZ2020-001). (Sponsor: Mayor Ward) Track 2, 34:18

Kristina Heredia, Planner and Melissa Kellner, Long Range Planner, gave a staff report.

The Presiding Officer called for public testimony.

Daniel Welch, resident of the borough and applicant, spoke in support of Ordinance No. 2020-23.

Adam Albaugh, resident of the borough, spoke against Ordinance No. 2020-23.

The Presiding Officer called for further public testimony, there being none public hearing was closed.

LOJEWSKI, moved to postpone Ordinance No. 2020-23 Seconded by TOMASZEWSKI to another public hearing to a Special Assembly Meeting on August 7, 2020, immediately following the Committee of the Whole Worksession.

Discussion ensued.

LYKE, moved to amend the motion to postpone Seconded by TOMASZEWSKI Ordinance No. 2020-23 to another public hearing to a Special Assembly Meeting on August 6, 2020, immediately following the Committee of the Whole Worksession.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 10 14 PUBLIC HEARING - continued

VOTE ON MOTION TO AMEND THE MOTION TO POSTPONE ORDINANCE NO. 2020-23 TO ANOTHER PUBLIC HEARING TO A SPECIAL ASSEMBLY MEETING ON AUGUST 6, 2020 IMMEDIATELY FOLLOWING THE COMMITTEE OF THE WHOLE WORKSESSION, AS AMENDED.

Yeses: Sanford, Lyke, Lojewski, Quist

Noes: Tomaszewski, Cash, Williams, O’Neall

MOTION FAILED 4 Yeses, 4 Noes

Discussion ensued.

WILLIAMS, moved to amend to postpone Ordinance Seconded by LOJEWSKI No. 2020-23 to another public hearing to the Regular Assembly Meeting of August 27, 2020.

VOTE ON MOTION TO AMEND THE MOTION TO POSTPONE ORDINANCE NO. 2020-23 TO ANOTHER PUBLIC HEARING TO THE REGULAR ASSEMBLY MEETING OF AUGUST 27, 2020.

Yeses: Lojewski, Williams, Tomaszewski, Lyke, Sanford, Cash, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

Discussion ensued.

VOTE ON MOTION TO POSTPONE ORDINANCE NO. 2020-23 TO ANOTHER PUBLIC HEARING TO THE REGULAR ASSEMBLY MEETING OF AUGUST 27, 2020, AS AMENDED.

Yeses: Sanford, Williams, Lyke, Lojewski, Cash, Tomaszewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 11 15 PUBLIC HEARING - continued

g. ORDINANCE NO. 2020-24. An Ordinance Amending FNSBC Title 16 Regarding Purchasing, Contracts And Professional Services To Require That Certain Borough Construction Projects Require Apprenticeship Utilization, And Adding Related Definitions. (Sponsors: Assemblymembers O’Neall and Sanford) Track 3, 08:01

Assemblymembers O’Neall and Sanford gave a staff report.

The Presiding Officer called for public testimony.

Lance Roberts, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Roberts believes competition is important in the bidding process to keep costs in check.

Charles Wiegers, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Wiegers believes that utilizing apprentices will not save the borough money, as they are inexperienced workers and require more supervision.

Jeff Alling, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Alling believes competition is the best way to lower costs and believes this ordinance will hinder that competition.

Michael Samson, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Samson doesn’t believe this ordinance will help lower costs.

Joshua Palmer, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Palmer believes the ordinance will limit competition and drive costs higher.

Shane Malone, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Malone doesn’t believe the ordinance will increase the labor pool or lower costs to the borough.

Ben Callahan, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Callahan operates a small general contracting business in Fairbanks and stated he has not had a problem finding workers to train.

Julie Duquette, resident of the borough, spoke against Ordinance No. 2020-24. Ms. Duquette reported that most construction training in Alaska is done in-house and suggested support to technical schools would serve the purpose of getting more young people into the construction industry.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 12 16 PUBLIC HEARING - continued

Sarah Lefebvre, resident of the borough, spoke against Ordinance No. 2020-24. Ms. Lefebvre doesn’t believe this ordinance will solve workforce development issues. Ms. Lefebvre suggested promoting trade curriculums to engage students in the construction industry.

Adam Ferguson, resident of Palmer, AK, spoke in support of Ordinance No. 2020- 24. Mr. Ferguson sees the ordinance as a workforce pipeline while providing opportunity in the trades for young people.

Matt Brockman, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Brockman reported there are agencies regulating trades already; this ordinance is not needed.

Joseph Kurber, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Kurber is a contractor and stated this ordinance would hurt his business.

Arthur Sutton, resident of the borough, spoke in support of Ordinance No. 2020- 24. Mr. Sutton reported apprenticeship programs are a great way for young people to get into the construction industry and can help lower construction costs.

John Brown, resident of the borough, spoke in support of Ordinance No. 2020-24. Mr. Brown reported on the amount of money spent on infrastructure and suggested apprenticeships can help lower costs and help retain long-term construction workers.

Elizabeth Slane, resident of the borough, spoke against Ordinance No. 2020-24. Ms. Slane opposes the ordinance as it may affect her husband’s ability to work. Ms. Slane reported limiting jobs to union contractors is discrimination and she believes freedom and opportunity are the basis for our society.

Jeremy Silva, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Silva learned everything he knows about roofing in the field. Mr. Silva stated this ordinance could affect his ability to work.

Joe Thomas, resident of the borough, spoke in support of Ordinance No. 2020-24. Mr. Thomas believes increasing apprenticeship opportunities is an essential first step in the effort to increase the local workforce, currently 20% of the workforce is non-resident.

Glenn Prax, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Prax does not think this ordinance will save the borough any money and does not believe the borough should be imposing restrictions on the contracting industry.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 13 17 PUBLIC HEARING - continued

Douglas Tansy, resident of the borough and President of the Interior Labor Council, spoke in support of Ordinance No. 2020-24. Mr. Tansy reported on his own apprenticeship and the skills he has developed since. Mr. Tansy believes the borough would see a cost savings if the ordinance is adopted.

Luke Hopkins, resident of the borough, spoke in general support of Ordinance No. 2020-24. Mr. Hopkins believes the ordinance should be passed with a few amendments resolving bid submittals and scoring. Mr. Hopkins reported he believes this ordinance will save the borough money and benefit the community.

Crystal Tidwell, resident of the borough, spoke in support of Ordinance No. 2020- 24 and thanked the sponsors for bringing the ordinance forward. Ms. Tidwell believes the proposed apprenticeship program is a sound plan to help educate and employ young people on local building projects.

Matthew Sampson, resident of the borough spoke in support of Ordinance No. 2020-24. Mr. Sampson believes the training requirements outlined in the ordinance are a good standard for crafts and trades. Mr. Sampson believes apprenticeship programs are an effective way to educate and retain local workers.

Steven Bayer, resident of the borough, spoke in support of Ordinance No. 2020- 24. Mr. Bayer believes investing in the local workforce is a good idea for the borough.

Ryan Tipton, resident of the borough, spoke against Ordinance No. 2020-24. Mr. Tipton believes this ordinance is discriminatory.

The Presiding Officer called for further public testimony, there being none public hearing was closed.

WILLIAMS, moved to adopt Ordinance No. 2020-24. Seconded by LOJEWSKI

Discussion ensued.

WILLIAMS, moved to postpone Ordinance No. 2020-24 Seconded by SANFORD to the next Regular Assembly Meeting of August 13, 2020.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 14 18 PUBLIC HEARING - continued

VOTE ON MOTION TO POSTPONE ORDINANCE NO. 2020-24 TO THE NEXT REGULAR ASSEMBLY MEETING OF AUGUST 13, 2020.

Yeses: Williams, Sanford, O’Neall, Quist

Noes: Lyke, Lojewski, Cash, Tomaszewski

MOTION FAILED 4 Yeses, 4 Noes

SANFORD, moved to amend on Lines 63 and 74 to Seconded by WILLIAMS remove “$300,000” and replace it with “$750,000”.

Discussion ensued.

VOTE ON MOTION TO AMEND ON LINES 63 AND 74 TO REMOVE “$300,000” AND REPLACE IT WITH “$750,000”.

Yeses: Lyke, Sanford, Williams, O’Neall, Quist, Lojewski

Noes: Cash, Tomaszewski

MOTION CARRIED 6 Yeses, 2 Noes

SANFORD, moved to amend Lines 83-85 by deleting Seconded by WILLIAMS the sentence “Where two or more contractors or subcontractors perform work within a trade, each shall be separately responsible for their pro rata portion of apprentice labor hours.”

Discussion ensued.

WILLIAMS, moved to amend the amendment on Lines Seconded by SANFORD 82-85 to delete Section 3; amend on Line 79 by deleting “within each trade” and “of that trade”; amend Line 81 by deleting “within each trade” and “of that trade”.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 15 19 PUBLIC HEARING - continued

VOTE ON MOTION TO AMEND THE AMENDMENT ON LINES 82-85 TO DELETE SECTION 3; AMEND ON LINE 79 BY DELETING “WITHIN EACH TRADE” AND “OF THAT TRADE”; AMEND LINE 81 BY DELETING “WITHIN EACH TRADE” AND “OF THAT TRADE”.

Yeses: Williams, Sanford, Lyke, O’Neall, Quist, Lojewski

Noes: Cash, Tomaszewski

MOTION CARRIED 6 Yeses, 2 Noes

VOTE ON MOTION TO AMEND THE AMENDMENT ON LINES 82-85 BY DELETING SECTION 3; AMEND ON LINE 79 BY DELETING “WITHIN EACH TRADE” AND “OF THAT TRADE”; AMEND ON LINE 81 BY DELETING “WITHIN EACH TRADE” AND “OF THAT TRADE”, AS AMENDED.

Yeses: Sanford, Williams, Lyke, O’Neall, Quist, Lojewski

Noes: Cash, Tomaszewski

MOTION CARRIED 6 Yeses, 2 Noes

SANFORD, moved to amend by deleting Section 4. Seconded by WILLIAMS

Discussion ensued.

VOTE ON MOTION TO AMEND BY DELETING SECTION 4.

Yeses: Williams, Sanford, Lyke, O’Neall, Quist, Lojewski

Noes: Tomaszewski, Cash

MOTION CARRIED 6 Yeses, 2 Noes

Discussion ensued.

WILLIAMS, moved to adjourn to a fixed time to Seconded by O’NEALL reconvene Monday, July 27, 2020 at 6:00 p.m.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 16 20 PUBLIC HEARING - continued

Discussion ensued.

VOTE ON MOTION TO ADJOURN TO A FIXED TIME TO RECONVENE MONDAY, JULY 27, 2020 AT 6:00 P.M.

Yeses: Williams, Sanford, O’Neall, Quist,

Noes: Lojewski, Cash, Tomaszewski, Lyke

MOTION FAILED 4 Yeses, 4 Noes

Clerk’s Note: -Public Hearing completed/Amended/Due to time constraints, this item will appear on the August 13, 2020 Regular Assembly meeting agenda under Unfinished Business. “The assembly shall not transact any business after 11:30 p.m.” (FNSBC 3.16.010(I) -On July 24, 2020 a Special Assembly meeting was scheduled for August 4, 2020 at 6:00 p.m., where this item will appear under Unfinished Business

CONSIDERATION OF CALENDAR – Unfinished Business Track 1, 45:37

Clerk’s Note: Ordinance No. 2019-20-2D was moved at the Regular Assembly Meeting of June 25, 2020.

LOJEWSKI, moved to postpone Ordinance No. 2019- Seconded by CASH 20-2D to the Regular Assembly meeting of August 13, 2020.

Discussion ensued.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 17 21 CONSIDERATION OF CALENDAR – Unfinished Business - continued

VOTE ON MOTION TO POSTPONE ORDINANCE NO. 2019-20-2D TO THE REGULAR ASSEMBLY MEETING OF AUGUST 13, 2020.

Yeses: Sanford, Tomaszewski, Cash, Williams, Lyke, Lojewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

CITIZEN’S COMMENTS – Limited To 3 Minutes (Continuation if needed)

a. items that are not scheduled for public hearing – continuation.

NONE

CONSIDERATION OF CALENDAR – New Business – Resolutions Track 1, 21:31

a. RESOLUTION NO. 2020-30. A Resolution Authorizing The Mayor To Submit A Grant Application To The Department Of Defense, Office Of Economic Adjustment For The Defense Community Infrastructure Program For The Chena Lake Recreation Area Revitalization Project. (Sponsor: Mayor Ward)

Without objection this measure was read by title and approved under the consent agenda.

b. RESOLUTION NO. 2020-31. A Resolution Offering To Preserve And Display Bus 142, The “Magic Bus,” In Fairbanks, Alaska. (Sponsors: Assemblymembers Lojewski, Cash and Tomaszewski)

Without objection this measure was read by title and approved under the consent agenda.

c. RESOLUTION NO. 2020-32. A Resolution Approving Information Of A Strictly Factual Nature Pertaining To The Maximum Allowable Tax Revenues Initiative. (Sponsor: FNSB Assembly) Track 1, 27:53

Presiding Officer Quist, gave a staff report.

LOJEWSKI, moved to adopt Resolution No. 2020-32. Seconded by WILLIAMS

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 18 22 CONSIDERATION OF CALENDAR – New Business – Resolutions - continued

Discussion ensued.

VOTE ON MOTION TO ADOPT RESOLUTION NO. 2020-32.

Yeses: Lyke, Cash, Williams, Tomaszewski, Sanford, Lojewski, O’Neall, Quist

Noes: None

MOTION CARRIED 8 Yeses, 0 Noes

CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Referred To Committees Or Commissions

NONE

CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Introduced And Advanced To Public Hearing Track 1, 21:31

Without objection the measure was read by title, introduced and referred under the consent agenda to the Committee of the Whole on August 6, 2020; Advanced to August 13, 2020 Public Hearing.

Without objection the measure was read by title, introduced and referred under the consent agenda to the Finance Committee on August 6, 2020; Advanced to August 13, 2020 Public Hearing.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 19 23 CONSIDERATION OF CALENDAR – New Business – Ordinances To Be Introduced And Advanced To Public Hearing - continued

c. ORDINANCE NO. 2020-20-1B. An Ordinance Amending The FY 2020-21 Budget By Appropriating $11,325,000 From The Facilities Maintenance Reserve And An Estimated $1,010,000 Of Donations Or Gifts To The Multi-Year General Subfund, Capital Projects Funds, And/Or Carlson Center Enterprise Projects Fund For Various Facilities Projects Across The Borough For The First Year Of The Capital Improvement Program. (Sponsor: Mayor Ward)

Without objection the measure was read by title, introduced and referred under the consent agenda to the Finance Committee on August 6, 2020; Advanced to August 13, 2020 Public Hearing. d. ORDINANCE NO. 2020-20-1C. An Ordinance Amending The FY 2020-21 Budget By Appropriating $68,949 In Federal Pass-Through Grant Funding And $7,661 In Local Matching Fund From The General Fund Fund Balance To The Capital Projects Fund For The Tanana Lakes Recreation Area Phase V Project For Trailheads And Trail Access Improvements. (Sponsor: Mayor Ward)

Without objection the measure was read by title, introduced and referred under the consent agenda to the Finance Committee on August 6, 2020; Advanced to August 13, 2020 Public Hearing. e. ORDINANCE NO. 2020-20-1D. An Ordinance Amending The FY 2020-21 Budget By Appropriating $58,008 In Federal Grant Funding To The Special Revenue Fund For The Acquisition Of Personal Protective Equipment For First Responders To Be Used For Coronavirus Prevention. (Sponsor: Mayor Ward)

Without objection the measure was read by title, introduced and referred under the consent agenda to the Finance Committee on August 6, 2020; Advanced to August 13, 2020 Public Hearing.

CITIZEN’S COMMENTS – Limited To 3 Minutes (Continuation if needed)

b. Items other than those appearing on the agenda (this is the section to speak on anything Not Scheduled on the agenda).

Clerk’s Note: Due to time constraints this item was not heard.

ASSEMBLYMEMBER’S COMMENTS

Clerk’s Note: Due to time constraints this item was not heard.

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 20 24 ADJOURNMENT

The meeting was adjourned at 11:32 p.m.

______Christopher Quist Presiding Officer

ATTEST:

______April Trickey, CMC Borough Clerk

FAIRBANKS NORTH STAR BOROUGH July 23, 2020 DRAFT Regular Assembly Meeting Minutes Page 21 25 Fairbanks North Star Borough General Services 907 Terminal Street • PO Box 71267 • Fairbanks , Alaska 99707-1267 907/459-1297 • FAX459-1100

MEMORANDUM

Christopher Quist, Presiding Officer TO: Fairbanks North Star Borough Assembly

THROUGH: Bryce Ward , Borough Mayor {)rJ for BW

FROM: Cory T. Beal, Chief Procurement Officer-?"'~ General Services Department c;:::f',/-?

DATE: August 13, 2020

SUBJECT: RECOMMENDATION TO APPROVE CHANGE ORDER FOR CONTRACT ISSUED AS A RESULT OF IFB NO. 19068 Lathrop HS Gym/Locker Room Roof Replacement

The Department of Public Works recommends assembly approval of a Change Order to this contract for an amount of $112,915.95. The resulting total contract amount, after approval of th is change order, will be $592,370.60.

In the performance of this contract seven roof drains were identified that do not currently have heat trace on them. This change order will allow the contractor to modify the drains to accept the heat trace and extend electrical power from inside the building to power the new heat trace lines.

In accordance with FNSBC 16.12. 090 Authority to Contract, "Every borough contract, contract modification, or change order is subject to the prior approval of the borough assembly or finance committee of the borough assembly, when the amount exceeds $100,000."

Funding for this Change Order is available through Ordinance Numbers 2018-20-1 B and 2018- 20-2H.

Your approval is requested.

Attached is the documentation package provided by the Department of Public Works.

Attachments

26 Fairbanks North Star Borough DepartmentofpublicWorks 907 Terminal Street P.O. Box 71267 Fa irbanks, Alaska 99707-1267 (907)459-1345 FAX 459-1330

MEMORANDUM

TO: Cory Beal , Director, General Services THROUGH: David Bredlie, Director, Public Works DfJ frv Jonathan Shambare, Manager, Public Wor~/t ·· Dave Halverson, Engineer, Public Works ttv ,

FROM: Robert Bizzarro, Project Manager, Public Wor~

DATE: July 22 , 2020

PROJECT: Lathrop HS Gym/Locker Room Roof Replacement Project No .: 19-LHSPRJ-1 IFB No. : 19068

SUBJECT: Recommendation to Approve Change Order for the Finance Committee Meeting of August 6, 2020.

Action Requested: The Department of Public Works recommends Finance Committee approval of a change order to Interior Alaska Roofing, Inc., in the amount of $112,915.95, for a total contract amount of $592,370.60.

Project Description: This project replaces the existing IRMA roof system on the Gym and boys and girls locker rooms with a new EPDM roof with increased insulation.

Project History: The School District has identified seven roof drains that do not currently have heat trace on these roofs and has requested that the contractor modify the drains to accept heat trace and extend electrical power from inside the building to power the new heat trace lines.

Project Funding: Project funding is available for this work through the following Ordinances: 2018-20-18 School District Facilities Maintenance Reserve 2018-20-2H School District Facilities Maintenance Reserve

Attachment: Fund Verification

W:\Public Works\PROJECTS\19\19LHSPRJ0I\CONSTRUCTION\Contract\Asembly RTA CO #002 $11 2,9 15.95 DRAFT.doc

27 53~ 1('1~35 lW.l3rl3~ FUND VERIFICATION z.o:oT- ~1- dJS &i, Of1:Jll

to 6e compfetea 6y ongi11ati119 aepart111 e11 t DEPARTMENT/ DIVISION: Design & Construction / Public Works IFB / RFP NO.: 19068

PURPOSE/ PROJECT NAME: Lathrop High School Gym & Locker Room Roof Replacement DESCRIPTION : Replace existing 16,330 sq. ft IRMA roof system on gym and locker room .

Est. Cost: $551,435.92 Est. Contingency: _$_8_2_,7_1_5_ .3_9___ _ Total Cost: _$6_3_4_,1_5_1_ .3_1__

to 6e compfeterf Gy Jlcco u11ti11g

*Maleh? **Granl or Ordinance Accounting Number Verlflcallon I ✓ If Yes J Match? SOURCE OF FUNDS: f ✓ If Yes )

Account No: LEDGLR-72005 / 19-LHSPRJ-1 Amount: $634,151 .31 2018-20-1B 2018-20-2H Account No: Amount:

Account No: Amount:

Total: $634,151 .31 Date: cflhll.:::' *If the source of funds above will be used to meet the matching requirements of a grant, please In **If the .!!9.u. rce of funds Is a Grant OR a.Match to a grant, be sure the preparer has attached a copy o~eg ·a I agreement. . ~ l: ,. JL'O , , , .,c·X1 ~1)J §A

to 6e compCe tea 6y j1_ ccou1tti11g

On the date signed above by Accounting, fund sources shown above are sufficient to pay the costs of the requested action and may legally be used for this purpose.

Local bidder preference (FNSB 16.16.050) is prohibited. ***Local bidder preference (FNSB 16.16.050) is allowed.

0 Funding Source U.S. DOT - FTA D Funding Source U.S. DOT - all other □ Funding Source Federal Common Rule D Funding Source Other______(Note the agency) D Funding Source

•*• NOTE: If local bidder preference is allowed, a change in fund ing source, which impacts this determination, is not permissible after the opening date and time of an Invitation for bid (IFS).

28 Fairbanks North Star Borough Mayor's Office 907 Terminal Street P.O. Box 71267 Fairbanks, AK 99707-1267 T. (907)459-1300 F.(907)459-11 02

MEM OR AN D UM

TO: Fairbanks North Star Borough Assembly

FROM: Bryce ward, Mayor !!'- r DW DATE: August 13 , 2020

SUBJECT: Appointment Early Childhood Development Commission

I am recommending the appointment of the following individual on the Early Childhood Development Commission: Ivane Saenz

Her term of office will expire on December 31 , 2022.

A copy of her application and disclosure form is attached.

For your information other members of the commission are:

Laralee Walston Rebecca Wachter Jennifer Randall Meredith Maple Barbara Franks Pam Walker Joanne Spears Melissa Charlie

Your confirmation of the appointment is respectfully requested.

/km

29 FAIRBANKS NORTH STAR BOROUGH 1 (907) 459-1300 907 Tenninal Street PO Box 71267 Fairbanks, AK 99707 PAXC907)459.1102

BOARDS/COMMISSIONS APPUCATION FORM

Name of Board/Commission £.a.y \~ lVl,\d½ood µt\le\orv-vreVlt Comm I S IOVl

Applicant's Name 1\/@e \J VIZ Residence Addntss 2 \4 2- C l.,Q ~ r f ( 0 Vlti '€J l i V'

City/StatelZip £1 \~ OV\ Af 0 , A~ , gg 1o 2.

Mailing Address ZILl'Z- (, lust fv:Q'Ylhev Cj V:

City/State/Zip £ \ l OY\ Af 0 I AK I qg 10 2- Work Phone (0()1°) 311 - 3 2 31 Home Phone (Cf 1'3) 64 2 - (..a O7 0

FAX ______E-mail _ \ _S_&_Cl_e_vi_ z._@_ Gl_\_CL_i;_K_Q.._ ._e_cl_ LL____ _

Are you registered to vote within the Fairbanks North Star Borough [requintd by FNSB 4.04.040) YeslRJ No0 D rv1 Do you currently MrVe on any other Borough Boards & Commission? Yes No ~ If yes please list which one:

Statement of lntentSt use ntverse side of form if necessa :

Brief Personal a· (or attach resmne I o..wn ovi~iv,a_µq tt0W\ El Pcuo ,,)( . I r\llOVecl -tt> fi~lsovi Af8 ,A" ,V\ No11e1Mlot.l-- 2.018 LtJitvi M':J\11,(S'~0.Yicl W\.10 i~ OV\ At.-tiveD~A\v;-wiO...V\:I a.m (U.tTfVJtl~ 0. -t\Jlird - ~f'O.Y ,md.t~t t tV\R l.l~iver1if11 Of f~irbAr\l!S' ,\1asl'a.. (YlAJ.>V1n9 •~ totio.l worl<' o.vic( W'li 1,1or ;..-.q in fbliHCQ.\ JciE'.-rre.l \-\O.\,lf wotkflO a, Cl cortq•vtr at ~e &it'ltonl\FS n,itd. 01V"t'IOPt'YltVJt (fY1ttr ,nYJct janiAOr';t 2O1q.M1.4 ea.u(ati0n o.nc:l wortce~rentnct vio.ve \t'ct mt to 1otc.ome '\ltr . t. OU:-t e rl i (IC, 0 . Professional Ucenses/Training I\Y'f\tl'ico.(I ea crou· - cP~ ( fr--tificat;oYl Unittci Sta.tel Mr forlC-\JittlAG\ L.~\> {CY\O0 \ JYlfnrtH ~V\d Toadler.s Tro.OLCer+1fico..tiOV1 APPLICANT'S SIGNATURE --/{/ tl/Yle .{J~ DATE O3 / O1 / 9-0 :;i. o

The flirlllNls Norl'I Star Bllraugll II IUlljlctlDIMAlllkl Pvlllc~ld, AS 40.25IIIICI, nl 11111 doalnaltmar lie IUlljlctlD puMc clllclDlln under ... IIW.

I, 11 I 1111111 I Ill U l !11111111111111111111 llllllle ■ IIIIIIIIIII Ill ll ■ IIHIIIIIIIUII ...... 1111111111111 II IIIIIII I ...... 1111 ...... , FOR OFFICE USE ONLY

Date Received ------By------

30 Note Any Attachments

•RETURN TO THE OFFICE OF THE MAYOR• DISCLOSURE OF PRESENT ECONOMIC INTEREST APPOINTED PUBLIC MEMBERS OF A BOARD, COMMISSION, OR OTHER MUNICIPAL SOOY 1. ______Sa. --en 2- , Iv QV\ e S, V1Cli (YOUR NAME: LAST, FIRST, MIDDLE)

2 fcu,-\'0 lV1i\clv1ood De,re\o~VVIeVlt Cowm)ssiovi (BOARD, COMMISSION. OR OTHER PUBLIC BODY TO WHICH YOU ARE APPLYING .)

3. FOR TERM ENDING: 'Dtt t VY\ \,J eY 2.0]. \

4.PLEASE GIVE THE BUSINESS NAME OF YOUR EMPLOYER, TYPE OF BUSINESS, YOUR POSITION: ~,e\WYI Affl.> C\11, \ct Qr ue 1wmevn: r.e,~ ter C1.tfdd, cax:e lnfa.VJt Caresai vek: - Iarset- Lev (BUSINESS NAME) (TYPE OF BUSINESS) (YOUR POSmON}

5. ARE YOU SELF

DECLARATION

I understand that I am required to disclose any interest which would cause me or an immediate family member (including all household members) to have a personal or financial Interest, different than those of the public generally, in matters coming before the board, commission, or other public body of the ""'nicipality to which I have been appointed. When such matters ariH, I will also inform the other members on the record, so that the potential for a conflict of interest can be addressed prior to action by the public body. I have the following interest(s) which would cause me, an Immediate famHy member, or household member to have a personal or financial interest. dl"ferent than those of the public generally, in matters coming before the public body during my term: (ATTACH SEPARATE SHEETS AS NECESSARY)

If the situation changes or I acquire new interests, I will file a supplemental disclosure with the Clerk's Office. I affirm that this DISCLOSURE is true and correct to the best of my knowledge.

Signature s/t}(J(l:]f iluoma:(l llla~Nartb_,Borouabll....-lDlleAlllll,INillc~Act,AS40.251t-..11111 .. _...,.. ... __.ID ...... • •----•·

31 Fairbanks North Star Borough Mayor's Office 907 Terminal Street P.O. Box 71267 Fairbanks, AK 99707-1 267 T. (907)459-1300 F. (907)459-1 102

MEM OR AN D UM

TO: Fairbanks North Star Borough Assembly

FROM: Bryce Ward, May~

DATE: August 13, 2020

SUBJECT: Appointment Platting Board

I am recommending the appointment of the following individual to the Platting Board:

Ginger Orem

Her terms of office will expire on December 31 , 2021.

A copy of her application and disclosure forms are attached.

For your information other members of the board are:

Randy Pitney Kellie Fritze Michael K wasinski Troy Hicks Steven Brooks Traci Schachle Jacqueline Morton

Your confirmation of the appointment is respectfully requested.

/km

32 FAIRBANKS NORTH STAR BOROUGH (907) 459-1300 907 Terminal Street PO Box 71267 Fairbanks, AK 99707 FAX (907) 459-1102

BOARDS/COMMISSIONS APPLICATION FORM

Name of Board/Commission Platting Board with Fairbanks Northstar Borough

Applicant's Name _G_in_g_e_r_O_re_m______Residence Address ------7oo Turner Drive City/State/Zip North Pole, Alaska 99705

Mailing Address P.O. Box 57215

City/State/Zip North Pole, Alaska 99705

907-452-8000 or 907-385-3998 907-460-7761 Cell W ork Ph one ______Home Ph one ______1-866-402-6420 • [email protected] FAX ______E-ma1 1

Are you registered to vote within the Fairbanks North Star Borough [required by FNSB 4.04.040) Yes 0 No D D G1 Do you currently serve on any other Borough Boards & Commission? Yes No l!'.J If yes please list which one: Not at this time. Statement of Interest (use reverse side of form if necessary): I have served in the real estate community for just under 25 years. I do feel platting concerns affect home ownership as well as economic stability for the Fairbanks area. I would like to give back to the community that has so graciously supported my business over the last 24.5 years.

Brief Personal Biography (or attach resume) I moved to Eielson AFB as a military wife in 1992, I began selling real estate in 1994. I have served in many real estate industry positions such as the GFBR President, MLS chairman and many others committees. I opened Crown Real Estate AK Inc. in 2008. I would be honored to use my years of real estate experience to contribute as a volunteer for the FNSB Platting Board.

Professional Licenses/Training Licensed Real Estate Broker State of Alaska License# RECB14029 APPLICANT'S SIGNATURE ~ DATE

The Fairtanks North Star Borough is subject to the Alaska ublic Records Act, AS 40.25 et seq. and this document may be subject to public disclosure under state law...... "······················································ FOR OFFICE USE ONLY

Date Received ______By------

33 Note Any Attachments

*RETURN TO THE OFFICE OF THE MAYOR* DISCLOSURE OF PRESENT ECONOMIC INTEREST APPOINTED PUBLIC MEMBERS OF A BOARD, COMMISSION, OR OTHER MUNICIPAL BODY _Orem, Virginia (aka Ginger) Lee 1 (YOUR NAME: LAST, FIRST, MIDDLE) FNSB Platting Board 2 (BOARD, COMMISSION, OR OTHER PUBLIC BODY TO WHICH YOU ARE APPLYING.) 2021 3. FOR TERM ENDING: ------4.PLEASE GIVE THE BUSINESS NAME OF YOUR EMPLOYER, TYPE OF BUSINESS, YOUR POSITION: Crown Real Estate AK Inc Real Estate Brokerage Broker/Owner

(BUSINESS NAME) (TYPE OF BUSINESS) (YOUR POSITION} 5. ARE YOU SELF-EMPLOYED? YES NO □ DECLARATION

I understand that I am required to disclose any Interest which would cause me or an immediate family member (including all household members) to have a personal or financial interest, different than those of the public generally, in matters coming before the board, commission, or other public body of the municipality to which I have been appointed. When such matters arise, I will also inform the other members on the record, so that the potential for a conflict of interest can be addressed prior to action by the public body. I have the following interest(s) which would cause me, an immediate family member, or household member to have a personal or financial interest, different than those of the public generally, in matters coming before the public body during my term: (ATTACH SEPARATE SHEETS AS NECESSARY) None to my knowledge.

If the situation changes or I acquire new interests, I will file a supplemental disclosure with the Clerk's Office. I affirm that this DISCLOSURE is true and correct to the best of my knowledge ......

The Fairban North Star Borough Is subject to the Alaska Public Records Act, AS 40.25 et seq. and this document may be subject to public disclosure under state law.

34 Fairbanks North Star Borough Emergency0peralionsDepartment 3175 Peger Road· PO Box 71267 • Fairbanks, AK 99707 • (907) 459-1481 • FAX 459-1119

MEMORANDUM

TO: Fairbanks North Star Borough Assembly

THROUGH: Bryce Ward, Borough Mayor Cy f' ~

FROM: David Gibbs, Emergency Operations Director®

DATE: August 13, 2020

SUBJECT: Appointment of Fire Service Area Commissioners

Pursuant to the Fairbanks North Star Borough Code of Ordinances, I hereby nominate the following people to serve as Fire Service Area Commissioners.

These citizens have agreed to serve two-year terms, ending June 30, 2022

Your confirmation of appointment is respectfully requested.

Commissioner / Address Commission

John Anderson 2473 Green Acres Dr. Fairbanks, AK 99712 North Star FSA

35 (YU/) 4!iY-1JUU 907 Terminal Street PO Box 71267 Fairbanks, AK 99707 FAX (907) 459-1102

BOARDS/COMMISSIONS APPLICATION FORM

Applicant's Name \ Residence Address_o...;._4_7....:.)_ q.>1.-r~=--_....:.A_(f,.;;..,__c....:c.s__._Q_r.,_.------

City/State/Zip tC\. .r bvJ'\ \c. s Alz ~17 1'1..-,,

Mailing Address_')_~__ e______

City/State/Zip ______

Work Phone ______Home Phone ______9o7- 4'lo - ~11 1 _

FAX ______E-mail _C\_f'l_d_-ei"3_Su_f\_~_,__,, }_o_lv_,,_I8'_ 0_,-1'-ht....::....:..'I•_·,_. c_·b_"'\ __ _

Are you registered to vote within the Fairbanks North Star Borough [required by FNSB 4.04.040) Yes 1;ZJ No D D n;i Do you currently serve on any other Borough Boards & Commission? Yes No ~ If yes please list which one:

Statement of Interest (use reverse side of form if necessary):

Brief Personal Biography (or attach resume)

Professional Licenses/Training ~ APPLICANT'S SIGNATURE DATE

The Fairbanks North Star Borough Is subject to the Alaska Public Records Act, AS 4015 et seq. and this document may be subject to public disclosure under state law • ...... FOR OFFICE USE ONLY

Date Received ______By------

36 Note Any Attachments

*RETURN TO THE OFFICE OF THE MAYOR* DISCLOSURE OF PRESENT ECONOMIC INTEREST APPOINTED PUBLIC MEMBERS OF A BOARD, COMMISSION, OR OTHER MUNICIPAL BODY 1.---'--'----A(\ l .....:....e!'~--=-=---~ ----.so~"'-'----- , ------{YOUR NAME: LAST, FIRST, MIDDLE)

2_ N ,::,f'ti--. :s re,< t' ~re.. 5:,eS\;- _·c_e. ftce.', {BOARD, COMMISSION, OR OTHER PUBLIC BODY TO WHICH YOU ARE APPL YING.) 3 2022 3. FOR TERM ENDING: -Jun- e- ---o, ------4.PLEASE GIVE THE BUSINESS NAME OF YOUR EMPLOYER, TYPE OF BUSINESS, YOUR POSITION: -- ~of'•t \;JL\~~- wr,%~t --- y-~('~ Oe]j}-_ -- -·- -- r ;('(_'2,~ hrcr (BUSINESS NAME) (TYPE OF BUSINESS) (YOUR POSITION} 5. ARE YOU SELF-EMPLOYED? YES □ NO DECLARATION

I understand that I am required to disclose any interest which would cause me or an immediate family member (including all household members) to have a personal or financial interest, different than those of the public generally, in matters coming before the board, commission, or other public body of the municipality to which I have been appointed. When such matters arise, I will also inform the other members on the record, so that the potential for a conflict of interest can be addressed prior to action by the public body. I have the following interest(s) which would cause me, an immediate family member, or household member to have a personal or financial interest, different than those of the public generally, in matters coming before the public body during my term: {ATTACH SEPARATE SHEETS AS NECESSARY)

If the situation changes or I acquire new interests, I will file a supplemental disclosure with the Clerk's Office. I affirm that this DISCLOSURE is true and correct to the best of my knowledge.

Signature Date / ~ Th e Fairbanks North star Borough is subject to th e Alaska Public Records Act, AS 40.25 et seq, and this docum ent may be subject to publlc disclosure under state law.

37 John Anderson 2473 Green Acres Dr. Fairbanks, Alaska 99712 Phone: 907-490-8117 Email: [email protected]

Focus

Law Enforcement/Firefighter/Emergency Management

Experience

Department of Defense Fort Wainwright Fire Department Firefighter October 2017-July 2019 March 2020- Present

Worked for the Fort Wainwright Fire Department committed to serving the public and the surrounding communities in our goal to prevent the loss of life and reduce property/environmen tal damages. Working 48 hour shifts as a member of a crew, duties include extinguishes fires; performs rescue operations; aids in emergency situations involving hazardous or toxic materials; administers emergency medical treatment; maintains all related equipment, buildings and grounds. Also paiticipated in multiple Garrison wide exercises, planning and after action reviews including mass casualties, active shooter and search and rescue/ off road rescue. Paiticipated with local, state and federal resources/agencies. These exercises were conducted using NIMS and ICS standards and terminology. They also were conducted over several months throughout the last year.

North Star Volunteer Fire Department Service Area Commissioner June 2018-Present

Oversee the fire department with a budget of over 2 million dollars with 5 stations over 10 front line appai·atus and 30 members. NSVFD ran over 1400 calls in 2018 between fire and first aid response. Maintained the Borough contract standards for the department to continue service.

Alaska Board of Agriculture and Conservation Statewide Agriculture Promotion Rep. January 2019-Present

Member of the Governor's Board of Agriculture and Conservation. Oversee a loan fund of more then 20 million dollars. Board duties include: authorizing the disposal of agricultural land ac quired by the agricultural revolving loan fund; approving and administering agricultural loans;

38 adopting regulations; consulting with the Commissioner of the Depaitment of Natural Resources about the classification and disposal of agricultural lands; and submitting recommendations for the appointment of a director of agriculture to the Commissioner.

State of Alaska Department of Transportation Commercial Vehicle Enforcement Officer December 2015-October 2017 September 2019- March 2020

Worked for the Depaitment of Transpo1tation, enforcing commercial vehicle, while safeguarding our infrastructure. Ce1tified to do Level 1-5 inspections of commercial vehicles. Enforced state and federal laws in regards to such issues as overweight, improper cargo securement, log book violations and other safety issues. Also trained in emergency vehicle operations, traffic control and scene stability. Planned and participated in multi-agency operation, and exercises. Coordi nating between Federal, State and local resources. This planning occmred over several months that cumulated into a multi-day training exercise. Following this exercise, conducted multiple levels of AAR to address issues on different levels. This exercise was conducted using NIMS and JCS standards and tenninology.

907 Livestock Fairbanks, AK Owner September 2015- Present

Oversee day-to-day business and fa1m operations. Communicate with other farm and business owners. Educate community on market and breeding procedures for lai·ge and small livestock. Keep accurate records of business accounts and transactions. Provide breeding and general care services and education to local 4-Hers, FFAers, and faimers. Expert at budgeting for long term and short-te1m projects. Planned out yeai'ly projects to meet our business budgetaiy needs and consistently staying on budget. 907 Livestock is a veteran and woman owned company that strives to provide quality local raised meat and eggs to the state of Alaska as well as education and assistance to farmers thrnughout the state to improve the quality of agriculture in Alaska.

University Fire Dept. Fairbanks, AK Firefighter July 2015- November 2015

Formerly a student firefighter employed by the University of Alaska Fairbanks. Assigned to a shift working on a shift schedule up to 72 hours per week. Providing efficient fire, rescue and emergency medical services to our fire service district. Paiticipated in the planning, operation and execution as well as post reviews of exercises in the borough. All exercises were conducted

39 in accordance with the National incident management system as well as incident command sys tem.

United States Army Specialist (E-4) Military Police Corp February 2012 - June 2015, Fort Wainwright, AK & Fort Carson, CO Honorable Discharge

Certified in providing law enforcement for both F 01t Carson, CO and Fort Wainwright, AK. Worked as a Police officer on both installations working between days, swings, and mid shift. Worked access control on Fort Carson conducting visitor checks and vehicle inspections. Preserve military control; provide security; control traffic; quelled disturbances; protect property and personnel; investigate incidents. Enforce traffic regulations and law and order; exercise mili tary control and discipline. Responsible for traffic accident investigation; provide physical secu rity for designated individuals, installations, facilities, and equipment; maintain traffic control and enforce traffic regulations and safety. Participate in civil disturbances and riot control operations; apply crime prevention measures; prepare military police rep01ts including sworn statements and process evidence. Also participated in Garrison wide exercises, planning and after action reviews including mass casualties, active shooter and search and rescue. These exercises were conducted using NIMS and ICS standards and terminology. They also were conducted over several months throughout the years I was an active duty MP.

Livingston Fire Department, Avon by the Sea Fire Department, North Star Volunteer Fire Department Firefighter September 2009 - January 2016

I have been on 3 fire departments over the course of the last 5 years due to location. Livingston Fire Department, Livingston, NJ from 2009-2012. Avon Fire Department, Avon by the Sea, NJ from 2011 -present. N01th Star Volunteer Department from 2012-2014 and 2015-present. Cunently hold State of NJ Firefighter 1, ICS 100, 200, 300, 400, 700, 800. Also state of Alaska IFSAC Firefighter 1, Firefighter 2, Airport Firefighter and Hazmat Operations and Hazmat Technician. During an assigned tour of duty, extinguishes fires; perf01ms rescue operations; aids in emer gency situations involving hazardous or toxic materials; administers emergency medical treat ment; maintains all related equipment, buildings and grounds.

Education

University of Alaska Fairbanks, Fairbanks, Alaska BEM- Homeland Security and Emergency Management Minor Militaiy Security Studies

40 August 2012- Present

County College of Morris, Randolph, NJ Associates Degree- Criminal Justice GP A 3 .25 May 2011

CERTIFICATIONS

IFSAC Firefighter 1, IFSAC Firefighter 2, IFSAC Airp01i Firefighter (ARFF), IFSAC Hazmat Operations, IFSAC Hazmat Technician, Wildland Firefighter Type 2, CPR, Emergency Medical Responder (EMR), 911 Basic Telecommunication, Emergency Medical Dispatch, NIMS/ICS 100,200,300, 400, 700, 800, taser and OC spray, RADAR-LIDAR for traffic enforcement and standardize field sobriety test. FEMA IS-822 (Fundamentals of Management and Supp01i Coor dination of Federal Disaster Operations).

CLEARANCES

Secret

LEADERSHIP

Boy Scouts of America Eagle Scout 2009

4-H Adult Resource Leader District Representative

41 1 REVISED FOR INTRODUCTION By: Bryce Ward, Mayor 2 Referred to the Planning 3 Commission: 03/12/2020 4 Introduced: 07/23/2020 5 6 FAIRBANKS NORTH STAR BOROUGH 7 8 ORDINANCE NO. 2020 - 10 9 10 AN ORDINANCE AMENDING FNSBC TITLE 18 TO ALTER AND CLARIFY THE ELIGIBILITY 11 CRITERIA FOR AMNESTY RELIEF FOR PROPERTIES WITH CERTAIN EXISTING CODE 12 VIOLATIONS 13 14 WHEREAS, The Fairbanks North Star Borough (Borough), in keeping with 15 its zoning and land use planning powers, implemented Borough code zoning regulations 16 but has not historically enforced these regulations; and 17 18 WHEREAS, The Borough's lack of enforcement paired with other market 19 conditions did not require or incentivize Borough property owners to strictly comply with 20 the Borough's zoning code; and 21 22 WHEREAS, Current property owners are being held accountable for the 23 actions of previous property owners; and 24 25 WHEREAS, Current property owners are usually unaware of the land use 26 violation until it is identified during the mortgage financing process; and 27 28 WHEREAS, Current property owners continue to experience difficulties 29 selling properties because properties developed with zoning violations are difficult to 30 finance by conventional means; and 31

AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT Text to be added is underlined Text to be deleted is [BRACKETED, CAPITALIZED]

Fairbanks North Star Borough, Alaska ORDINANCE NO . 2020-10 Page 1 of 4 42 32 WHEREAS, The amnesty relief chapter of FNSBC Title 18 was developed to 33 ensure properties are marketable and saleable, thereby ensuring local neighborhood 34 preservation, continuity, and stability; and 35 36 WHEREAS, The Single-Family Residential (SF) zoning districts require a five 37 foot minimum side yard setback; and 38 39 WHEREAS, The Two-Family Residential (TF) zoning district requires five foot 40 minimum side and rear yard setbacks; and 41 42 WHEREAS, The SF and TF residential zoning districts are urban density 43 zones associated with lot sizes as small as 5,000 square feet per dwelling unit; and 44 45 WHEREAS, FNSBC 18. 116.030(A)(5) does not currently allow amnesty relief 46 for a setback of less than five feet, and effectively prohibits eligibility for amnesty relief 47 for side yard setback violations in the SF zoning districts and for side and rear yard setback 48 violations in the TF zoning district; and 49 50 WHEREAS, Affirmative recognition of amnesty relief allows the violation to 51 continue and not be subject to enforcement action; and 52 53 WHEREAS, Affirmative recognition of amnesty relief does not make a land 54 use violation legal; and 55 56 WHEREAS, The Borough seeks to protect property owner's reasonable 57 expectations and reliance interests in the past development of their property; and 58

AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT Text to be added is underlined Text to be deleted is [BRACKETED, CAPITALIZED)

Fairbanks North Star Borough. Alaska ORDINANCE NO. 2020-10 Page 2 of 4 43 59 WHEREAS, The Borough seeks to protect property rights, including the 60 alienability of property. 61 62 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 63 North Star Borough: 64 65 Section 1. This ordinance is of a general and permanent nature and shall 66 be codified. 67 68 Section 2. FNSBC 18. 116.030, Amnesty Relief, Eligibility, is hereby 69 amended as follows: 70 [A. ]A violation will be eligible for amnesty relief if it meets the following criteria: 71 1. The violation for which amnesty relief is sought does not qualify for legal 72 nonconforming status as set forth by Chapter 18.108 FNSBC; 73 2. It existed as of July 21, 2010; 74 [3. IT WAS NOT INTENTIONAL OR WILLFUL;] 75 [ 4.]J. It does not pose a danger to the public health, safety and welfare of 76 borough residents; 77 [5.]1. If a yard setback violation, it is not greater than 75 percent of the required 78 setback and will not result in a setback of less than 3.[5] feet; 79 [6.]~ If a lot area violation, it is not greater than 75 percent of the required area; 80 and 81 [7.]6. The building or lot complies with all other FNSBC platting and zoning 82 requirements, including use. 83 [B. FOR PURPOSES OF AMNESTY RELIEF, A VIOLATION IS NOT INTENTIONAL OR 84 WILLFUL IF IT IS BASED ON A GOOD FAITH ERROR OF LAW OR FACT. VIOLATIONS 85 THAT ARE LESS THAN 50 ~ERCENT OF THE REQUIRED SIZE, AREA OR DISTANCE ARE 86 PRESUMED TO BE IN GOOD FAITH.]

AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT Text to be added is underlined Text to be deleted is [BRACKETED, CAPITALIZED]

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-10 Page 3 of 4 44 87 88 Section 3. FNSBC 18.116.040(B), Affirmative recognition of amnesty relief, 89 is hereby amended as follows: 90 B. Within 15 days after the filing of the owner affidavit, the department shall schedule 91 an administrative hearing. Notice of the application and the hearing shall be provided 92 using the procedures set forth in FNSBC 18.104.0l0(C)(l) and (2), except that notice 93 shall be mailed only to adjacent property owners. Applications requesting amnesty relief 94 for violations [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] that are less 95 than 50 percent of the required size. area or distance shall be exempt from the 96 requirements of this subsection. 97 98 Section 4. Effective Date. This ordinance is effective at 5:00 p.m. on the 99 first Borough business day following its adoption. 100 101 ADOPTED THE __ DAY OF ____ 2020. 102 103 104 Christopher Quist 105 Presiding Officer 106 107 ATTEST: APPROVED: 108 109 110 April Trickey, CMC ~Jill S. Dolan 111 Borough Clerk Borough Attorney

AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT Text to be added is underlined Text to be deleted is [BRACKETED, CAPITALIZED]

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-10 Page 4 of 4 45 Check Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNssc 3.20.010 c .) Version 3 Version 4 Originator's Name: D. Christine Nelson Department: CPlan To Be Introduced/Sponsored By: Mayor Bryce Ward Abbreviated Ordinance Title: Amnesty Relief Department(s)/Division(s) Affected: None

Proposed Introduction Date: July 23 Ordinance No.: 2020-10

Does this ordinance authorize: 1) a new or expansion of services which entails additional costs beyond that approved in the current adopted budget? Yes --No --✓ * 2) a project that is capital in nature and increases operational costs of the Borough in the current or any future fiscal year? Yes __ No _ 1_ *

FISCAL IMPACT PROFORMA SUMMARY - BEST ESTIMATE Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY of Current FY Operations Operations Operations Operations Required Information/Estimates fY20 I FY 20 I FY 20 I FY20 I FY 20 I 1. Timeline inclusive of all phases

2. Number and type of new positions which may be required ------

3. Cost of operations and maintenance 4. Future costs to complete capital assets

5. Estimated revenue impact 6. Estimated non-Borough funds that may be received: a. to fund the ordinance b. to fund future phases c. to fund future operations and maintenance costs 7. Anticipated annual tax subsidy

Is backup attached? Yes No ✓

. D. Christine Nelson 1251 Contact Person's Name, for FIS a.t1HstIons:/\ 7 Extension:

Director(s) Signature(s): Date: /4 f) /712- '/r-.. rt ~ (~~ ~ 5~ , /t ~ I Mayor's Office or Assembly Member Signature: Date:

Chief Financial Officer Signature: Date:

\\tundra2\workgrps\Financial services\FS Ordinances & Resolutions\ORDINANC\Fiscal Impact Statement\Fiscal Impact Statement 9-5-2017 Revision - code.xlsx FIS 9/5/17 4:22 PM Page 1 of 2 46 FAIRBANKS NORTH STAR BOROUGH Department of Community Planning 907 Terminal Street * P.O. Box 71267* Fairbanks, Alaska 99707-1267 (907) 459-1260 * FAX (907) 205-5169

MEMORANDUM

TO: Fairbanks North Star Borough Assembly

THROUGH : Bryce Ward, Mayor f\ A., ~ ~ Jim Williams, Chief of Staff '-Yv- ~

FROM: Christine Nelson, AICP 1)v~ Community Planning Director

DATE: June 10, 2020

SUBJECT: ORDINANCE NO. 2020-10: AN ORDINANCE AMENDING FNSBC Title 18 TO ALTER AND CLARIFY THE ELIGIBILITY CRITERIA FOR AMNESTY RELIEF FOR PROPERTIES WITH CERTAIN EXISTING CODE VIOLATIONS.

The ordinance was referred by the FNSB Assembly to the Planning Commission for recommendation. The proposed ordinance is sponsored by the FNSB Administration. The intention of this ordinance is to amend FNSBC 18.116 for the amnesty relief criteria to allow more flexibility in granting amnesty for existing code violations of setbacks in certain zones.

The Planning Commission concurred with staff recommendation and voted seven (7) in favor, two (2) opposed, to recommend approval with three (3) amendments proposed to the ordinance, to the Borough Assembly.

Amendment #1: Delete FNSBC 18.116.030 (B) [B. FOR THE PURPOSES OF AMNESTY RELIEF, A VIOLATION IS NOT INTENTIONAL OR WILLFUL IF IT IS BASED ON A GOOD FAITH ERROR OF LAW OR FACT. VIOLATIONS THAT ARE LESS THAN 50 PERCENT OF THE REQUIRED SIZE, AREA OR DISTANCE ARE PRESUMED TO BE IN GOOD FAITH.]

Amendment #2: Amend FNSBC 18.116.040(8) as follows: Notice of the application and the hearing shall be provided using the procedures set forth in FNSBC 18.104.0l0(C)(l) and (2), except that public notice shall be mailed only to adjacent property owners. Applications requesting amnesty relief for violations that are less than 50 percent of the required size, area or distance [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] shall be exempt from the requirements of this subsection.

Amendment #3: Delete lines 80-81 of the draft ordinance - Ord No. 2020-10.

This item is requested to be placed on the agenda for introduction at the next Fairbanks North Star Borough Assembly meeting scheduled for July 23, 2020.

47 Fairbanks North Star Borough Borough Clerk 907 Terminal Street* PO Box 71267 * Fairbanks, Alaska 99707-1267 •(907)459-1401 FAX 459-1224

MEMORANDUM

TO: Christine Nelson, Director, Community Planning

FROM: April Trickey, CMC, Borough Oe~

DATE: March 16, 2020

SUBJECT: REFERRAL OF ORDINANCE NO. 2020-10

On March 12, 2020 the Fairbanks North Star Borough Assembly referred Ordinance No. 2020-10 to the Planning Commission.

A recommendation is due to the Assembly by May 29 2020. Please place this item on your next agenda. As a reminder, all legislative hearings by a board or commission shall be conducted according to procedures outlined in FNSBC 4.04.lS0(D).

Should you have any questions, please contact me at 1402.

Enclosure: Ord. No. 2020-10 cc: Jim Williams, Chief of Staff

1. The tower is limited to 155’ in height, including all antennas and other appurtenances. 2. The subject tower shall remain unlit. 3. All conditions previously imposed in CU1976-016 will continue to be valid: a. Shielded outdoor lighting be provided b. Parking area be surfaced with an all-weather material c. Signs be provided to discourage idling vehicles d. Head bolt heaters be provided for all employees 4. All required and waived setbacks shall be measured from the edge of the communications tower, rather than the center of the pole or the accessory equipment. 5. The property shall be developed in accordance with the site plan dated April 06, 2020, submitted on April 23, 2020 and attached as Attachment 6. 6. If any modifications are made to the site plan or other FNSB required documents or operational characteristics, the applicant or holder of this conditional use permit shall submit revised documents to the FNSB Community Planning Department. If modifications are made to the conditional use, an amendment to the Conditional Use Permit may be required pursuant to FNSBC 18.104.050(D). 7. Only the vegetation within the proposed 30’ x 30’ tower site (on the site plan labeled C1.0, dated April 5, 2020) for the communications tower, and access to the site, may be cleared. The remainder of the property shall not be cleared, and the existing vegetation shall remain in perpetuity.

F. LEGISLATIVE HEARING

1. ORD2020-10: An Ordinance Amending FNSBC Title 18 To Alter And Clarify The Eligibility Criteria For Amnesty Relief For Properties With Certain Existing Code Violations.

The Sponsor did not provide a report.

Christine Nelson presented the staff report. Based on the staff analysis, the Department of Community Planning recommended that the Planning Commission recommend to the FNSB Assembly adoption of Ordinance No. 2020-10 with two proposed amendments.

The Commission and staff discussed language of ordinance, existing situations vs. new situations, occasional violations, burden of proof, mailing distance for DPO’s, buyer beware and zoning regulations, property violations, eligibility standard date, and expansion of amnesty.

Page 5 of 8

49 Chair Muehling opened public testimony. The following individuals testified via Zoom:

Lance Roberts

Questions to Director Nelson from commissioners were about un-platted parcels and lot sizes and subdivision code.

Public Hearing Closed

MAIN MOTION: I move the Planning Commission recommend that the FNSB Assembly adopt Ordinance No. 2020-10 with the two proposed amendments from Community Planning made by Commissioner Perreault and seconded by Commissioner Sims.

Commissioner Perreault spoke in favor of the forward thinking, problem solving amendments and changes to code, he intended to vote in favor.

Commissioner Sims spoke in favor of fine tuning the code to address unforeseen problems of the original ordinance.

AMENDED MOTION: I move to add a third amendment to strike lines 80 and 81 from the draft ordinance 2020-10 made by Commissioner Sims and seconded by Commissioner Koester.

Commissioner Sims stated in reference to striking the platting provision, recalled the difficulty of an appeal dealing with tax lots and commented that Title 17 should have its platting amnesty clause on its own.

Commissioner Koester recalled the appeal and discussion of removing the line in the ordinance, in favor of improving the amnesty process.

Commissioner Guinn stated he was in favor of amendment 3 of the amended motion. Most of the problems of the plats were created years ago and have been surfacing, keep in mind this is amnesty prior to 2010.

Commissioner Abbey stated her support of the third amendment of the motion and comments from Commissioner Guinn, thanked Commissioner Sims for making the motion.

Borough Attorney Billingsley advised the commission on the amended motion and the prescriptive nature of Title 29 in regard to platting, and amnesty code previsions.

Commissioner McComas-Roe called the attention of the commission to Rule 20 of the Planning Commission, no non-member of the commission should be permitted to speak when the commission is in a discussion with a motion on the table, except by a consent of the majority of the commissioners. This is the third or fourth time he has brought it up. Page 6 of 8

Commissioner Sims asked for clarification if a dually recorded subdivision plat is what is referenced in Title 29 vs. aliquot tax lots. He did not believe it was a dually recorded subdivision plat.

Commissioner Kenna referred to an ordinance before the commission the week prior. The intention of the ordinance was not to allow people who intentionally acted against the rules to get off scot-free. Because the line, it was not intentional or willful, was not clear at the start it was interpreted over broadly. The fix is not to delete it, but simply add language to it, to show that the intention of the original ordinance was to, according to Mr. Roberts, address the intentions of the person making the application. He was not in favor of the amended motion and will not recommend it.

Commissioner Muehling stated he does not want to see amnesty relief for a violation that was self-created, especially within the last 10 years. Does not want to see the authority of the Platting Board diminished, which he thinks would happen with the amendment.

ROLL CALL (AMENDED MOTION)

Seven (7) in Favor: Abbey, Sims, Kenna, Koester, Guinn, Perreault, Whitaker

Two (2) Opposed: McComas-Roe, Muehling

MOTION CARRIED

ROLL CALL (MAIN MOTION)

Seven (7) in Favor: Whitaker, Abbey, Sims, Koester, Guinn, Perreault, Muehling

Two (2) Opposed: McComas-Roe, Kenna

RECOMMENDED FOR APPROVAL

G. EXCUSE FUTURE ABSENCES

The absence of Commissioner Koester of June 23, 2020 is excused.

H. COMMISSIONER’S COMMENTS/COMMUNICATIONS

Commissioners Sims inquired on the Assembly dates for the GWP ordinance.

Commissioner McComas-Roe stated he looks forward to a normal morning format, the current format is restrictive for public participation.

Commissioner Koester looks forward to in-person meetings.

Page 7 of 8

51 FAIRBANKS NORTH STAR BOROUGH Department of Community Planning 907 Terminal Street * P.O. Box 71267* Fairbanks, Alaska 99707-1267 (907) 459-1260 * FAX (907) 205-5169

MEMORANDUM

TO: Fairbanks North Star Borough Planning Commission

FROM : D. Christine Nelson, Director Department of Community Planning

DATE: June 9, 2020

SUBJECT: ORDINANCE NO. 2020-10: AN ORDINANCE AMENDING FNSBC Title 18 TO ALTER AND CLARIFY THE ELIGIBILITY CRITERIA FOR AMNESTY RELIEF FOR PROPERTIES WITH CERTAIN EXISTING CODE VIOLATIONS.

Purpose and Intent

The attached ordinance was referred by the FNSB Assembly to the Planning Commission for recommendation (see Attachment 1). The proposed ordinance is sponsored by the FNSB Administration. The intention of this ordinance is to amend FNSBC 18.116 for the amnesty relief criteria to allow more flexibility in granting amnesty for existing code violations of setbacks and lot size.

Background

In July of 2010 the Dodd-Frank Wall Street Reform and Consumer Protection Act (Dodd-Frank Act) was signed into law bringing about changes to financial regulations in the United States. Locally the impact has been more strict requirements by the finance lending industry, including an unwillingness to lend on a structure or lot that is not in compliance with borough zoning regulations. Many of these violations have existed for years, or even decades, passed through multiple owners and now the current property owners are having difficulty obtaining financing on said property.

Over the last 5 years, FNSB Community Planning Department saw a significant increase in both grandfather rights affirmation requests and variance applications for lots and structures that have already been constructed. Due to strict criteria for variances, it is very difficult for the Planning Commission to approve most of these variance requests. Property owners with violations to the numerical standards in FNSBC 18 had little recourse if they were not eligible for "grandfather rights" or could obtain a variance to bring their lot or structure into compliance.

In 2016, Ordinance No. 2016-09 was adopted that amended Title 18 by adding an amnesty relief chapter (see Attachment 2) which provided "relief to property owners from certain zoning violations in 137

52 existence prior to July 21, 2010 and that do not impact health safety and welfare ... " Amnesty relief applies only to specific numerical standards, primarily yard setbacks and lot area. Currently, a property/structure is eligible for amnesty relief if it meets the provisions listed below:

1. It existed as of July 21, 2010; 2. It was not intentional or willful; 3. It does not pose a danger to the health, safety and welfare of borough residents; 4. If a yard setback violation, it is not greater than 50% of the required setback or a minimum depth of 5 feet, whichever is greater; 5. If a lot area violation it is not greater than 50% of the required area; and 6. The building of lot complies with all other FNSB platting and zoning requirements, including use.

The criterion of "intentional or willful" is further elaborated upon in FNSBC 18. l 16.030(B) which states that if the violation is less than 50%" it is presumed to be "in good faith", or in other words, not intentional or willful. If a violation is between 50% and 75% of the required area or setback as stated in 18.116.030(A)(5) and (6), a finding on "intentional or willful" must be made as the result of an administrative hearing.

Consistency with the FNSB Regional Comprehensive Plan

Land Use Goal 1 of the FNSB Regional Comprehensive Plan is to "recognize that the foremost aspect of land use involving private property is the retention and maintenance of private property rights", and Strategy 2 is to "work for community end goals with a minimum impact and disruption of individual private property rights." The proposed criteria as revised in eligibility section still differentiates between a violation that could impact the health, safety, and welfare of borough residents; and excludes such a violation from being eligible for amnesty relief.

Analysis

FNSB Community Planning supports the purpose and intent of Ordinance No. 2020-10. This ordinance proposes two changes to the amnesty relief eligibility criteria. The first change is the elimination of the "intentional or willful" criterion (Line 73). The original reasoning for the current language is that a property owner who knowingly and intentionally violated the code should not be granted amnesty for the self-created violation. However, interpretation of this criterion once adopted was not only that the violation could not be "intentional or willful" on the part of the current property owner, but also of any past property owner who originated or expanded the violation as well. Since many of these properties have changed hands many times, it is impossible to determine the intent and willfulness of (often deceased) property owner(s) decades prior. Rather than make the distinction between current and past property owners, it was advised to remove the criterion entirely. Removal of this criterion could allow a property owner to obtain amnesty relief for a violation that was self-created.

2 138

53 Community Planning recommends an amendment to address an overlooked remainder in code if this criterion is eliminated. FNSBC 18.116.030(6) should be deleted in its entirety because it only refers to the "intentional or willful" criterion, and therefore is no longer needed.

The second change that this ordinance proposes is the reduction of minimum side yard setback (for amnesty relief purposes only) to not less than 3 feet, rather than the existing language of not less than 5 feet. This change will give some additional flexibility for existing structures in the single-family (SF) and two-family (TF) zones. Structures in these two zones already have a 5 foot minimum side yard setback; therefore these properties are effectively prohibited from amnesty relief for side yard setbacks. These residential zones are generally more urban in nature and are perhaps most suited for smaller yard setbacks. Historically side yard setbacks in several residential zones have ranged from 0 to 15+ feet, and have frequently fluctuated multiple times over the last 70 years, so the existing development pattern shows a variety of different side yard setbacks in these neighborhoods. This change to the minimum side yard setback for amnesty relief is generally consistent with existing development patterns in the SF and TF zones.

Community Planning is proposing another amendment to clarify the amnesty relief application process, namely which applications go to hearing and the public notice distance for amnesty relief requests. With the removal of the "willful and intentional" criterion, the method by which applications are determined to go to hearing or not, is no longer functional. The proposed amendment merely spells out the previous distinction of which applications go to hearing as stated in FNSBC 18.116.040(6) and in 18.116.030(6), which is proposed to be deleted. Currently, amnesty relief requests that are presumed to be in good faith (violation less than 50% of the required size, area or distance) do not go to hearing. Therefore, with the proposed amendment, the process will remain the same; the distinction is merely stated in a slightly different manner.

In addition, this proposed amendment reduces the mailing distance for public notice of an amnesty relief hearing. Currently the mailing distances are 1,000 feet inside city limits and 2,000 feet in the borough. While these distances work admirably for conditional uses and other Planning Commission applications, they are excessive for administrative hearing items. Frequently property owners call the office confused as to why they are receiving these notices and requesting to be removed from the "mailing list". In the last several years, only a few adjacent or very close neighbors have testified in amnesty relief hearings.

The two amendments proposed by Community Planning are:

Amendment #1: Delete FNSBC 18.116.030 (B)

Amendment #2: Amend FNSBC 18.116.040(8) as follows:

54 notice shall be mailed only to adjacent property owners. Applications requesting amnesty relief for violations that are less than 50 percent of the required size, area or distance [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] shall be exempt from the requirements of this subsection.

Recommendation

The Community Planning Department recommends that the FNSB Planning Commission recommend that the FNSB Assembly adopt Ordinance No. 2020-10 with the two recommended amendments.

Attachments

Attachment 1: FNSB Ordinance No. 2020-10 Attachment 2: Current FNSBC 18.116 Amnesty Relief Attachment 3: Proposed FNSBC 18.116.030(6) and 18.116.040(6)

4 140

55 :ATTACHMENT 1

1 By: Bryce Ward, Mayor 2 Referred to the Planning 3 Commission : 03/12/2020 4 5 FAIRBANKS NORTH STAR BOROUGH 6 7 ORDINANCE NO. 2020 - 10 8 9 AN ORDINANCE AMENDING FNSBC TITLE 18 TO ALTER AND CLARIFY THE ELIGIBILITY 10 CRITERIA FOR AMNES1Y RELIEF FOR PROPERTIES WITH CERTAIN EXISTING CODE 11 VIOLATIONS 12 13 WHEREAS, The Fairbanks North Star Borough (Borough), in keeping with 14 its zoning and land use planning powers, implemented Borough code zoning regulations 15 but has not historically enforced these regulations; and 16 17 WHEREAS, The Borough's lack of enforcement paired with other market 18 conditions did not require or incentivize Borough property owners to strictly comply with 19 the Borough's zoning code; and 20 21 WHEREAS, Current property owners are being held accountable for the 22 actions of previous property owners; and 23 24 WHEREAS, Current property owners are usually unaware of the land use 25 violation until it is identified during the mortgage financing process; and 26 27 WHEREAS, Current property owners continue to experience difficulties 28 selling properties because properties developed with zoning violations are difficult to 29 finance by conventional means; and 30

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Fairbanks North Star Borough. Alaska ORDINANCE NO. 2020- Page 1 of 4

56 31 WHEREAS, The amnesty relief chapter of FNSBC Title 18 was developed to 32 ensure properties are marketable and saleable, thereby ensuring local neighborhood 33 preservation, continuity, and stability; and 34 35 WHEREAS, The Single-Family Residential (SF) zoning districts require a five 36 foot minimum side yard setback; and 37 38 WHEREAS, The Two-Family Residential (TF) zoning district requires five foot 39 minimum side and rear yard setbacks; and 40 41 WHEREAS, The SF and TF residential zoning districts are urban density 42 zones associated with lot sizes as small as 5,000 square feet per dwelling unit; and 43 44 WHEREAS, FNSBC 18. 116.030(A)(5) does not currently allow amnesty relief 45 for a setback of less than five feet, and effectively prohibits eligibility for amnesty relief 46 for side yard setback violations in the SF zoning districts and for side and rear yard setback 47 violations in the TF zon ing district; and 48 49 WHEREAS, Affirmative recognition of amnesty relief allows the violation to 50 continue and not be subject to enforcement action; and 51 52 WHEREAS, Affirmative recognition of amnesty relief does not make a land 53 use violation legal; and 54 55 WHEREAS, The Borough seeks to protect property owner's reasonable 56 expectations and reliance interests in the past development of their property; and 57

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Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020- Page 2 of 4

57 58 WHEREAS, The Borough seeks to protect property rights, including the 59 alienability of property. 60 61 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 62 North Star Borough: 63 64 Section 1. This ordinance is of a general and permanent nature and shall 65 be codified. 66 67 Section 2. FNSBC 18.116.030(A) Amnesty Relief, Eligibility, is hereby 68 amended as follows: 69 A. A violation will be eligible for amnesty relief if it meets the following criteria: 70 1. The violation for which amnesty relief is sought does not qualify for legal 71 nonconforming status as set forth by Chapter 18.108 FNSBC; 72 2. It existed as of July 21, 2010; 73 [3. IT WAS NOT INTENTIONAL OR WILLFUL;] 74 [ 4.]3_. It does not pose a danger to the public health, safety and welfare of 75 borough residents; 76 [5.]1. If a yard setback violation, it is not greater than 75 percent of the required 77 setback and will not result in a setback of less than .3.[5] feet; 78 [6.]5.,_ If a lot area violation, it is not greater than 75 percent of the required area; 79 and 80 [7.]-6.,_ The building or lot complies with all other FNSBC platting and zoning 81 requirements, including use. 82 83 Section 3. Effective Date. This ordinance is effective at 5:00 p.m. on the 84 first Borough business day following its adoption.

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Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020- Page 3 of 4

140

58 86 ADOPTED THE DAY OF _ ___ 2020. 87 88 89 Matt Cooper 90 Presiding Officer 91 92 ATTEST: 93 94 95 April Trickey, CMC Jill S. Dolan 96 Borough Clerk Borough Attorney

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Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020- Page 4 of 4

144

59 ATTACHMENT 2

18.116.010 Purpose I Fairbanks North Star Borough Code

18.116.010 Purpose.

The purpose of this chapter is to provide relief to property owners from certain zoning violations that were in existence prior to July 21 , 2010, and that do not impact the public health, safety and welfare of borough residents. The intent is to ensure properties are marketable and saleable, thereby ensuring local neighborhood preservation, continuity, and stability. (Ord. 2016-09 § 2, 2016. 2004 Code § 18.60.010.)

18.116.020 Authority to continue.

A. Subject to the restrictions of this chapter, any building or lot that is in violation of this title with respect to the numerical regulations pertaining to the size of yards and open space areas, building height and size, or lot area, and which has received affirmative recognition of amnesty relief under this chapter, may continue and not be subject to any enforcement action under this title. A change in ownership of the building or lot does not void amnesty relief provided by this chapter.

B. A building or lot that is in violation of the numerical regulations of this title and eligible for amnesty relief may be enlarged or altered as long as the enlargement or alteration does not create a new code violation .

C. The portion of a structure granted amnesty relief may be repaired if only partially destroyed (less than 50 percent of the square footage) by fire or similar occurrence provided there is no expansion of the violation. (Ord. 2016-09 § 2, 2016. 2004 Code§ 18.60.020.)

18.116.030 Eligibility.

A. A violation will be eligible for amnesty relief if it meets the following criteria:

1. The violation for which amnesty relief is sought does not qualify for legal nonconforming status as set forth by Chapter 18.108 FNSBC;

2. It existed as of July 21, 201 0;

3. It was not intentional or willful;

4. It does not pose a danger to the public health, safety and welfare of borough residents;

5. If a yard setback violation, it is not greater than 75 percent of the required setback and will not result in a setback of less than five feet;

6. If a lot area violation, it is not greater than 75 percent of the required area; and

The Fairbanks North Star Borough Code is current through Ordinance 2020-12, and legislation passed .. . 14~ 60 18.116.010 Purpose I Fairbanks North Star Borough Code Page 2 of 3

7. The building or lot complies with all other FNSBC platting and zoning requ irements, including use.

B. For purposes of amnesty relief, a violation is not intentional or willful if it is based on a good faith error of law or fact. Violations that are less than 50 percent of the required size, area or distance are presumed to be in good faith. (Ord. 2016-09 § 2, 2016. 2004 Code§ 18.60.030.)

18.116.040 Affirmative recognition of amnesty relief.

A. An applicant may seek an affirmative recognition of the amnesty relief provided by this chapter by submitting an application and affidavit to the department of community planning director or designee describing the building or lot for which affirmative recognition of amnesty relief is sought. The application may be submitted concurrently with an application for affirmative recognition of grandfather rights. The applicant shall be the owner of the property described in the application, the contract purchaser of said property, the holder of an option to purchase said property, or such persons that possess a substantial proprietary interest in the property being considered . The written consent of the owner, or an authorized representative having power of attorney, shall accompany all applications. The application must contain a written positive assertion that said building or lot and the violation for which the applicant seeks affirmative recognition of amnesty relief meets the requirements of this chapter. This application may be made at any time. The application may be accompanied by pictures, statements of support, public or recorded documents and other evidence. The application must be accompanied by a site plan showing size of the lot, the subject building, and current yard dimensions, if applicable.

B. Within 15 days after the filing of the owner affidavit, the department shall schedule an administrative hearing. Notice of the application and the hearing shall be provided using the procedures set forth in FNSBC 18.104.01 0(C)(1) and (2). Applications requesting amnesty relief for violations presumed to be in good faith under this chapter shall be exempt from the requirements of this subsection.

C. Within 15 days of the hearing, the department shall issue an administrative determination regarding the affirmative recognition of amnesty relief. If no hearing is required, the administrative determination shall be issued within 10 working days of the application. The applicant or any aggrieved person, as defined by FNSBC 18.104.090(A)(4). may appeal to the planning commission by filing a notice of appeal with the community planning department within 15 days after the department's determination was mailed. The appeal shall be heard de nova by the planning commission. The planning commission shall uphold or reverse the determination and adopt specific findings of fact after considering the oral and written statements of the applicant, interested persons, and the department of community planning. This decision is appealable to the board of adjustment. (Ord. 2016-09 § 2, 2016. 2004 Code§ 18.60 .040.)

The Fairbanks North Star Borough Code is current through Ordinance 2020-12, and legislation passed ... 146

61 ATTACHMENT 3

[18.116.030

B. FOR PURPOSES OF AMNESTY RELIEF, A VIOLATION IS NOT INTENTIONAL OR WILLFUL IF IT IS BASED ON A GOOD FAITH ERROR OF LAW OR FACT. VIOLATIONS THAT ARE LESS THAN 50 PERCENT OF THE REQUIRED SIZE, AREA OR DISTANCE ARE PRESUMED TO BE IN GOOD FAITH.]

18.116.040 Affirmative recognition of amnesty relief.

A. An applicant may seek an affirmative recognition of the amnesty relief provided by this chapter by submitting an application and affidavit to the department of community planning director or designee describing the building or lot for which affirmative recognition of amnesty relief is sought. The application may be submitted concurrently with an application for affirmative recognition of grandfather rights. The applicant shall be the owner of the property described in the application , the contract purchaser of said property, the holder of an option to purchase said property, or such persons that possess a substantial proprietary interest in the property being considered. The written consent of the owner, or an authorized representative having power of attorney, shall accompany all applications. The application must contain a written positive assertion that said building or lot and the violation for which the applicant seeks affirmative recognition of amnesty relief meets the requirements of this chapter. This application may be made at any time. The application may be accompanied by pictures, statements of support, public or recorded documents and other evidence. The application must be accompanied by a site plan showing size of the lot, the subject building , and current yard dimensions, if applicable.

B. Within 15 days after the filing of the owner affidavit, the department shall schedule an administrative hearing. Notice of the application and the hearing shall be provided using the procedures set forth in FNSBC 18.104.01 0(C)(1) and (2), except that public notice shall be mailed only to adjacent property owners. Applications requesting amnesty relief for violations that are less than 50 percent of the required size, area or distance [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] shall be exempt from the requirements of this subsection.

C. Within 15 days of the hearing, the department shall issue an administrative determination regarding the affirmative recognition of amnesty relief. If no hearing is required , the administrative determination shall be issued with in 10 working days of the application. The applicant or any aggrieved person , as defined by FNSBC 18.104.090(A)(4), may appeal to the planning commission by filing a notice of appeal with the community planning department within 15 days after the department's determination was mailed. The appeal shall be heard de novo by the planning commission. The planning commission shall uphold or reverse the determination and adopt specific findings of fact after considering the oral and written statements of the applicant, interested persons, and the department of community planning. This decision is appealable to the board of adjustment.

147

62 Please PRINT Name

PUBLIC TESTIMONY

FAIRBANKS NORTH STAR BOROUGH PLANNING COMMISSION MEETING OF: Tuesday, June 9, 2020

ORD2020-10: An Ordinance Amending FNSBC Title 18 To Alter And Clarify The El igibility Criteria For Amnesty Relief For Properties With Certain Existing Code Violations. Please print your name and mailing address below. Thank you.

PRINTED NAME SIGNATURE NEIGHBORHOOD OR PLACE OF RESIDENCE

John Doe 123 Anyplace Ave Fairbanks AK 99701

\/\ 0. i 7.oD f(\

63 6/10/2020

Ordinance 2020-10 Amnesty Relief Criteria

FNSB Planning Commission Meeting lune 9, 2020

FNSBC 18.116.030 Amnesty Relief Eligibility Criteria

A. A violation will be eligible for amnesty relief if it meets the following criteria: 1. The violation for which amnesty relief is sought does not qualify for legal nonconforming status as set forth by Chapter 18.108 FNSBC; 2. It existed as of July 21, 2010; 3. It was not intentional or willful; 4. It does not pose a danger to the health, safety and welfare of borough residents; 5. If a yard setback violation, it is not greater than 50% of the required setback or a minimum depth of 35 feet, whichever is greater; 6. If a lot area violation it is not greater than 50% of the required area; and 7. The building of lot complies with all other FNSB platting and zoning requirements, including use.

64 1 6/10/2020

Consistency with the FNSB Regional Comp Plan

Land Use Goal 1: "To recognize that the foremost aspect of land use involving private property is the retention and maintenance of private property rights."

Strategy 2: "Work for community end goals with a minimum impact and disruption of individual private property rights."

Proposed Amendments

Amendment #1: Delete FNSBC 18.116.030 (B)

[B. FOR THE PURPOSES OF AMNES1Y RELIEF, A VIOLATION IS NOT INTENTIONAL OR WILLFUL IF IT IS BASED ON A GOOD FAITH ERROR OF LAW OR FACT. VIOLATIONS THAT ARE LESS THAN 50 PERCENT OF THE REQUIRED SIZE, AREA OR DISTANCE ARE PRESUMED TO BE IN GOOD FAITH.]

Amendment #2: Amend FNSBC 18.116.040(8) as follows:

Notice of the application and the hearing shall be provided using the procedures set forth in FNSBC 18.104.010(()(1) and (2). except that public notice shall be mailed only to adjacent property owners. Applications requesting amnesty relief for violations that are less than 50 percent of the required size. area or distance [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] shall be exempt from the requirements of this subsection.

Amendment #3: Delete lines 80-81 of the draft ordinance - Ord No. 2020-10.

65 2 6/10/2020

Staff Recommendation

The Community Planning Department recommends that the FNSB Planning Commission recommend that the FNSB Assembly adopt Ordinance No. 2020-10 with the two proposed amendments.

Draft Motion

I move to recommend that the FNSB Assembly adopt Ordinance No. 2020-10 with the following amendments:

Amendment #1: Delete FNSBC 18.116.030 (B)

Amendment #2: Amend FNSBC 18.116.040(8) as follows:

Notice of the application and the hearing shall be provided using the procedures set forth in FNSBC 18.104.0l0(C)(l) and (2t except that public notice shall be mailed only to adjacent property owners. Applications requesting amnesty relief for violations that are less than 50 percent of the required size, area or distance [PRESUMED TO BE IN GOOD FAITH UNDER THIS CHAPTER] shall be exempt from the requirements of this subsection.

66 3 1 By: Marna Sanford 2 Leah Berman Williams 3 Bryce Ward, Mayor 4 Jimi Cash 5 Introduced: 07/23/2020 6 7 FAIRBANKS NORTH STAR BOROUGH 8 9 ORDINANCE NO. 2020 - 20 - 1A 10 11 AN ORDINANCE AMENDING THE FY 2020-21 BUDGET BY REALLOCATING $1,000,000 12 OF THE CARES ACT FUNDS WITHIN THE SPECIAL REVENUE FUND FROM THE 13 BOROUGH RESPONSE FUNDING TO THE UNIVERSITY OF ALASKA FAIRBANKS 14 RESPONSE FUNDING 15 16 WHEREAS, The Coronavirus Aid, Relief, and Economic Security (CARES) Act 17 (P.L. 116-136) was signed into law by the President on March 27, 2020; and 18 19 WHEREAS, Section 601(a) of the Social Security Act, as added by section 20 5001 of the CARES Act, appropriated $150 billion to the Coronavirus Relief Fund (CRF) 21 for payments to States, Tribal governments and units of local governments; and 22 23 WHEREAS, The Alaska Legislature accepted the State of Alaska's $1.25 24 billion allotment of CARES Act CRF dollars; and 25 26 WHEREAS, $24,684,398 of the State's CRF dollars have been allocated to 27 the Fairbanks North Star Borough (Borough) and will be passed through the Alaska 28 Department of Commerce, Community, and Economic Development (DCCED); and 29 30 WHEREAS, Ordinance No. 2019-20-lZ formally accepted the estimated 31 $24,684,398 in federal funding from the CARES Act, passed through DCCED, and 32 allocated $6,184,398 to Borough Response Funding; and 33 34 WHEREAS, The University of Alaska Fairbanks (UAF) has requested support 35 from the Borough for UAF's response to the COVID-19 pandemic using CARES Act Fairbanks North Star Borough. Alaska ORDINANCE NO. 2020-20- Page 1 of 3

67 36 funding; eligible requests include those for public safety measures, such as plexiglass and 37 disinfection of public areas and other facilities, modifying areas to promote social 38 distancing, and expenses to facilitate distance learning; and 39 40 WHEREAS, The presence of UAF is recognized in the Comprehensive 41 Economic Development Strategy as a major educational asset in the region, a major 42 employer, and is critical to residents' economic and social well-being; and 43 44 WHEREAS, Supporting UAF in its actions to respond to the public health 45 emergency and allow it to maintain its continued programs and services in a manner that 46 mitigates COVID-19 related threats to public health and safety is deemed a necessary 47 expenditure pursuant to the CARES Act. 48 49 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 50 North Star Borough: 51 52 Section 1. Classification. This ordinance is not of a general and 53 permanent nature and shall not be codified. 54 55 Section 2. Special Revenue Fund Reallocation. The FY 2020-21 budget 56 is hereby amended by reallocating $1,000,000 within the CRF appropriation from the 57 allocation entitled "Borough Response Funding" to the allocation entitled "University of 58 Alaska Fairbanks (UAF) Response Funding." 59 60 Section 3. Parameters for University of Alaska Fairbanks Response 61 Funding. The parameters for the UAF Response Funding are as follows: 62 1. Eligible uses include necessary expenditures incurred due to the public 63 health emergency with respect to COVID-19 within FNSB boundaries. 64 2. UAF must execute a grant agreement with the Borough.

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 2 of 3

68 65 3. The amount of the grant may be reduced if UAF is approved to receive 66 assistance from other sources including state or federal disaster relief. 67 68 Section 4. Contingency. This reallocation is contingent upon the receipt 69 of signed and executed agreements with DCCED and with UAF. 70 71 Section 5. Indirect Fee Waiver. Indirect fees are waived in accordance 72 with the provisions of the CARES Act CRF funding. 73 74 Section 6. Effective Date. This ordinance is effective. immediately upon 75 adoption. 76 77 ADOPTED THE __ DAY OF ____ 2020. 78 79 80 81 Christopher Quist 82 Presiding Officer 83 84 ATTEST: APPROVED: 85 86 87 88 April Trickey, CMC 89 Borough Clerk Borough Attorney

Fairbanks North Star Borough. Alaska ORDINANCE NO. 2020-20- Page 3 of 3

69 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE

I. Request

Ordinance No: 2020-20-1A Date Introduced: �J�u'--'-ly�2�3�, =2=0=20=------

Abbreviated Tit le: Rea llocate $1,000,000 of CARES Act Funds from the Borough Response Funding to the University of Alaska Fairbanks Response Funding within the Specia l Revenue Fund

11. Financial Detai l

Department/Division Affected: V_ a_ rio_ _us______Special Revenue Fund Borough University of Alaska- R esponse F un d.mg Fair . ban ks R esponse Fun d.mg T ota I EXPENDITURE FY 20/21 FY 20/21 FY 20/21 Other - Awaiting Budget (1,000,000) 1,000,000 Contractua l Services Indirect Total (1,000,000) 1,000,000

SOURCE OF FUNDING State Grants Federa l Pass-Through Funds (1,000,000) 1,000,000 Tota l (1,000,000) 1,000,000

Specify Funding Sources: CARES Act funding passed through the State of A laska, Department of Commerce, Community, & Economic Deve lopment {DCCED)

PRIOR FUNDING Ordinance No. 2019-20-1Z (portion for Borough Response Funding) 6,184,398

Il l. Project Purpose:

Rea llocate CARES Act funds from the Borough Response Funding to the University of A laska Fairbanks Response Funding

IV. Ana lysis of Future Liabi lities and Funding Sources:

None

V. Fund Certification: I certify that funding sources are avai lab le as detai led in II above.

Date Chief Financia l Officer FA GLSA

W:\Financial Services\FS Ordinances & Resolutions\ORDINANC\FY21\UAF CARES Act 7-23-20\UAF CARES Act Fiscal Note 7-23-20 v1.docx Fairbanks North Star Borough Departmentof Public Works 907 Terminal Street* PO Box 71267 * Fairbanks, Alaska 99707-1267 * (907)459-1345 FAX 459-1330

MEMORANDUM

TO: Fairbanks North Star Borough Assembly

THRU: Bryce Ward, Borough Mayor ¥ ��tJ

FROM: David Bredlie, Director Department of Public Works

DATE: July 23, 2020

SUBJECT: Ordinance 2020-20-1B Appropriate Funds for the First Year of the Capital Improvement Program

Attached for your approval is a proposed budget ordinance. This ordinance amends the FY 2020-21 budget by appropriating $11,325,000 from the Facility Maintenance Reserve Fund and $1,010,000 of estimated donations or gifts for various facilities projects across the Borough. The projects included in this ordinance are the FY 2021 Capital Improvement Program projects adopted in Resolution No. 2020-12.

I urge its adoption.

Attachment

71 1 By: Bryce J. Ward, Mayor 2 Introduced: 07/23/2020 3 4 FAIRBANKS NORTH STAR BOROUGH 5 6 ORDINANCE NO. 2020 - 20 - 1B 7 8 AN ORDINANCE AMENDING THE FY 2020-21 BUDGET BY APPROPRIATING $11,325,000 9 FROM THE FACILITIES MAINTENANCE RESERVE AND AN ESTIMATED $1,010,000 OF 10 DONATIONS OR GIFTS TO THE MULTI-YEAR GENERAL SUBFUND, CAPITAL PROJECTS 11 FUNDS, AND/OR CARLSON CENTER ENTERPRISE PROJECTS FUND FOR VARIOUS 12 FACILmES PROJECTS ACROSS THE BOROUGH FOR THE FIRSTYEAR OF THE CAPITAL 13 IMPROVEMENT PROGRAM 14 15 WHEREAS, On August 8, 2019, the Fairbanks North Star Borough (Borough) 16 Assembly adopted Ordinance No. 2019-35 establishing a new description of and the 17 process for the Borough's Capital Improvement Program (CIP) in FNSBC 7.12.120; and 18 19 WHEREAS, FNSBC 7.12.120(D) requires that the first year of the CIP 20 constitute the capital improvement budget for that fiscal year and be a part of the annual 21 budget appropriation; and

22 23 WHEREAS, Due to the constraints of the COVID-19 situation, the 24 FY 2020-21 CIP process was delayed and then extended to allow for ample public input; 25 and 26 27 WHEREAS, On June 25, 2020, The Borough Assembly adopted the FY 2021 28 CIP in Resolution No. 2020-12; and 29 30 WHEREAS, Each of the projects funded by this ordinance is listed in the 31 FY 2020-21 column of the CIP, with the Facilities Maintenance Reserve and donations or 32 gifts designated as the funding sources; and 33

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 1 of 6 72 34 WHEREAS, The Borough Assembly established the Facilities Maintenance 35 Reserve by Ordinance No. 99-016 to accumulate funds for major facilities maintenance, 36 repairs, and upgrade costs; and 37 38 Wl-:IEREAS, The FY 2020-21 column of the CIP also includes a contribution 39 from the Transit Enterprise Fund for the Transit Garage Phase II project which 40 appropriation is before the Assembly in Ordinance No. 2019-20-2D; and 41 42 WHEREAS, The FY 2020-21 column of the CIP also includes federal grant 43 funds and other grant funds which, if obtained, will be brought forward to the Borough 44 Assembly in (a) separate appropriating ordinance(s). 45 46 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 47 North Star Borough: 48 49 Section 1. Classification. This ordinance is not of a general and permanent 50 nature and shall not be codified. 51 52 Section 2. Facilities Maintenance Reserve Appropriation. The FY 2020-21 53 budget is hereby amended by appropriating $11,325,000 to the Facilities Maintenance 54 Reserve budgetary guideline entitled "Contribution to Multi-Year General Subfund, Capital 55 Projects Funds, and/or Carlson Center Enterprise Projects Fund" and by increasing 56 Contribution from Fund Balance by a like amount. 57 58 Section 3. Multi-Year General Subfund, Capital Projects Funds, and/or 59 Carlson Center Enterprise Projects Fund Appropriation from FMR. The FY 2020-21 budget 60 is hereby amended by appropriating $11,325,000 to the Multi-Year General Subfund, 61 Capital Projects Funds, and/or Carlson Center Enterprise Projects Funds projects listed 62 below and by increasing Contribution from the Facilities Maintenance Reserve by a like 63 amount:

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 2 of 6 73 64 65 Project Phase* Allocations Appropriation 66 John Weaver Memorial Skatepark Renovation S, D $185,000 67 68 Pioneer Park Restroom Replacement and S,D,C 1,800,000 69 Office Space 70 71 Carlson Center Ice Rink Replacement with D,C 1,300,000 72 Portable Ice Rink 73 74 Growden Field Upgrades (Goldpanners S,D,C 340,000 75 Stadium) 76 77 North Star Athletics Complex s 300,000 78 79 SS Nenana Restoration Phase I D,C 3,050,000 80 81 Animal Shelter Replacement S, R 670,000 82 83 Wescott Pool Repairs D 750,000 84 85 South Cushman Rifle Range Safety s 20,000 86 Improvements 87 88 Small Park Replacement Program C 300,000 89 90 Carlson Center Roof Replacement D,C 2,500,000 91 92 Veteran's Park Renovation S,D 110,000 93 94 $11,325,000 95 96 * S = Scoping, D = Design, R = ROW/Land acquisition, C = Construction 97 98 Section 4. Waiver of Limited Purpose of the Facilities Maintenance 99 Reserve. To the extent the requirement in Section 2 of Ordinance No. 99-016, which

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 3 of 6 74 100 says the Reserve's "funds are accumulated for major maintenance, repairs, and upgrades 101 of Borough facilities," is not met for the following projects, it is waived: 102 • John Weaver Memorial Skatepark Renovation 103 • Growden Field Upgrades (Goldpanners Stadium) 104 • North Star Athletics Complex 105 • SS Nenana Restoration Phase I 106 • Animal Shelter Replacement 107 • South Cushman Rifle Range Safety 108 • Small Park Replacement Program 109 • Veteran's Park Renovation 110 111 Section 5. Multi-Year General Subfund, Capital Projects Funds, and/or 112 Carlson Center Enterprise Projects Fund Appropriations for Donations or Gifts. The 113 FY 2020-21 budget is hereby amended by appropriating an estimated $1,010,000 to the 114 Multi-Year General Subfund, Capital Projects Funds, and/or Enterprise Projects Funds for 115 the budgetary guidelines listed below and by increasing estimated revenue from 116 donations or gifts by like amounts: 117 118 Project Phase** Appropriations 119 John Weaver Memorial Skatepark Renovation C $300,000 120 121 Carlson Center Ice Rink Replacement with C $200,000 122 Portable Ice Rink 123 124 Growden Field Upgrades (Goldpanners C $160,000 125 Stadium) 126 127 North Star Athletics Complex s $100,000 128 129 SS Nenana Restoration Phase I C $250,000 130 131 ** S = Scoping, C = Construction 132

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 4 of 6 75 133 Section 6. Provision for Appropriation of Donation or Gift Estimates. The 134 appropriations in Section 5 are for estimated amounts. The actual amount of the 135 donations or gifts will be appropriated. 136 137 Section 7. Communications to the Assembly for Donations or Gifts. 138 Donations or gifts over $1,000 from any one donor for a particular CIP project will be 139 communicated to the Assembly. Cumulative donations or gifts, for each CIP project, 140 which materially exceed the estimates in Section 5, as determined by the Chief Financial 141 Officer, will be communicated to the Assembly. 142 143 Section 8. Contingency for Donations or Gifts. The donations or gifts 144 appropriations in Section 5 are each contingent on receipt and the Mayor's acceptance of 145 the funding. 146 147 Section 9. Accounting Authorization. These appropriations will be 148 recorded and accounted for on the Borough's books using the most suitable fund(s) and 149 methods, as determined by the Chief Financial Officer. 150 151 Section 10. Lapse of Funds for FMR-Funded Projects. Upon completion or 152 abandonment of each individual CIP project, the unencumbered, unexpended funds in 153 Section 3 will lapse to the fund balance of the Facilities Maintenance Reserve. 154 155 Section 11. Effective Date. This ordinance is effective at 5:00 p.m. on the 156 first Borough business day following its adoption. 157 158 159 ADOPTED THE __ DAY OF ____ 2020. 160 161 162 163 Christopher Quist 164 Presiding Officer

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 5 of 6 76 165 166 ATTEST: 167 (\P;~vE~~ A() 168 ~ ~ ---- 169 April Trickey, CMC 170 Borough Clerk Borough Attorney

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 6 of 6 77 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE I. Request

Date Introduced: _Ju_l�y_2�3�, _2�0_20�------Ordinance No: ==""--=-=------2020-20-1B Abbreviated Title: Appropriate $11,325,000 from the Facilities Maintenance Reserve and an Estimated $1,010,000 of Donations or Gifts to the Multi-Year General Subfund, Capital Projects Funds, and/or Carlson Center Enterprise Projects Fund for Various Facilities Projects Across the Borough for the First Year of the Capital Improvement Program

II. Financial Detail

Department/Division Affected: Public Works/Design and Construction

Facilities Multi-Year General Subfund, Capital Maintenance ProjectsFunds, and/or Carlson Center EXPENDITURE R eserve Etn erpnse P'roIect Fds un FY 20/21 FY 20/21 Contractual Services Awaiting Budget 12,335,000 Contribution to Multi-Year General Subfund, Capital Projects Funds, and/or Carlson Center Enterprise ProjectsFund 11,325,000 Total 11,325,000 12,335,000

SOURCE OF FUNDING Contribution fromFund Balance 11,325,000 Contribution fromFacilities Maintenance Reserve 11,325,000 Donations or Gifts 1,010,000 Total 11,325,000 12,335,000

Specify Funding Sources: Facilities Maintenance Reserve fund balance; donations or gifts

OTHER FUNDING PREVIOUSLY APPROPRIATED

Ill. Project Purpose:

To fund projects for Borough facilities approved in the FY 2021 Capital Improvement Program

IV. Analysis of Future Liabilities and Funding Sources:

Ongoing maintenance

V. Fund Certification: I certify that fundin

Debra L. R. Brady Chief Financial Officer M\(:-� FA GLA GA CA

SpA C

TBM SA 78 W:\Financial Services\FS Ordinances & Resolutions\ORDINANCIFY21\FY21 FMR CIP\FY21 FMR GIP Fiscal Note 7-23-20 v4.docx Check Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNssc 3.20.010 c.) Version 3 Version 4 Originator's Name: David Bredlie Department: Public Works To Be Introduced/Sponsored By: Mayor Ward Abbreviated Ordinance Title: Funding for FY21 CIP projects Department(s)/Division(s) Affected: Public Works / Design & Construction

Proposed Introduction Date: July 23, 2020 Ordinance No.: 2020-20-1B

Does this ordinance authorize: 1) a new or expansion of servi which entails additional costs beyond that approved in the current / adopted budget? Yes __No __ * S 8 Ale.rit FISCAL IMPACT PROFORMA SUMMARY - BEST ESTIMATE' Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY o1 Current FY Operations Operations Operations Operations Required Information/Estimates FY 2020 / 21 FY 2021 /22 FY 2022 / 23 FY 2023 / 24 FY 2024 /25

Pro and Construction/ t:�� 1. Timeline inclusive of all phases n 0 Implemented Implemented Implemented Implemented

2. Number and type of new positions which 0 0 0 1 - Casual 1 - Casual ------may be required ------

3. Cost of operations and maintenance $14,000.00 $28,000.00 $36,854.00 $36,854.00 4. Future costs to complete capital assets

5. Estimated revenue impact 6. Estimated non-Borough funds that may be received: a. to fund the ordinance b. to fund future phases c. to fund future operations and maintenance costs

7. Anticipated annual tax subsidy A

Is backup attached? Yes ✓ 1/0 David Bredlie 1360 Contact Person's Name, for FIS qL �tiJ 'ls: Extension:

Director(s) Signature(s): �� /1 Date: Gftb/20 Mayor's Office or Assembly Member Signatur(; /�(). /AJA- Date:l'"_/,d'� Chief Financial Officer Signature: �-\t:JR �-A �J Date: 7 /�/ J..D

\\tundra2\workgrps\Financial services\FSOrdinances & Resolutions\ORDINANC\Fiscal Impact Statement\Fiscal Impact Statement 9-5-2017 Revision - code.xlsx FIS 915111 4:22PM Page 1 of 2 79 FY21 CIP Projects FIS Back up

FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 Pioneer Park Restroom Replacement and Office Space Utilities 12000 24000 24000 24000 Maintenance 0 0 0 0 Operations 0 0 0 0

SS Nenana Restoration Phase I Utilities 1000 2000 2000 2000 Maintenance 1000 2000 2000 2000 * Operations 0 0 8854 8854 * Assumes that SS Nenana is staffed by PPK Staff as in previous years.

14000 28000 36854 36854

80 Estimated cost Project ID Project Description Fund Code Phase FM1 FFYl!

1,2so,ooo John Weaver Memorial Skatepark Renovation Scop ing I Reconstruct 8,000-10,000 square feet of the park to add a variety of features including but not FMR 10,000 be limited to large bowls, pump tracks, half-pipes, improved landscaping, and features for FMR 175,000 I beginner to advanced users. Design

ROW-Land acquisition

OG CO_illit,uc.twn\ 765,000 9;:0 5? ..... 00000 ~ Project Total 1,250,000 1 250 000 1,800,000 Pioneer Park Restroom Replacement and Office Space Scoping The project would replace all three outdoor restroom buildings that service Pioneer Park. One FMR 15,000 of the faci lities would also house an additional 2,000 square feet of office and staff space, and Design the restroom facilities wou ld be heated for year.round park use {during business hours). The FMR 200,000 other facilities would be seasonal. All restrooms would be built to current code in a manner consistent with the park character. ROW-Land acquisition

1,585,000 FMR Con struction

Project Total 1,soo,000 1 800 000 1,500,000 Ca rls on Center Ice Rink Replacement with Portable Ice Rink Sco ping The project would purchase a mobile ice plant and ice field for the Carlson Center to include i associated electrical and mechanical work. FMR 100,000 Design I I ROW- Lan d acquisition !

FMR 1,200,000 ~ t ruct ion I Tf)G I 200 Mn l --- ~ Project Total 1,soo,000 1500 000 Growden Field Upgrades (Goldpanners Stadium) FMR 5,000 500,000 Scoping The project would make the following potentia lly phased improvements: rep lace the blue section of seating behind the box seats, construct new restroom facilities, and replace the FM R 75,000 artificial playing surface. Design

ROW- Land acqu isition

FMR 260,000 Co nstructio~ WG\ \f&OJW Project Total - 500,000 500 000 107,000,000 North Star Athletics Complex (Phased) l DG 1 \ 100,000 The project would utilize and expand on the Big Dipper complex to create a single complex in a FMR ~g~ 300,000 multi-year phased development that addresses the critical needs in the community to include BY Design replacement of the Hamme and Mary Siah Pool functions, Carlson Center ice and general I upgrades to the current Dipper facility. The project would also include centralization of activities that may include but is not limited to desired amenities such as: indoor field sports, RO W-Lan d acqu isition indoor playgrounds, a skate park, to include privately available party space, concession space, I BY physical therapy, child care, etc. Construction

Project Total 101,000,000 400,000 4,300,000 ss Nenana Restoration Phase I Scoping The project would address structural damage and ba sic code compliance, including issues listed in the 2008-2011 USKH Sternwheeler report, to make the 1st floor safe for occupancy again. To include but not be limited to protective coverings, framing, decking, general Des ign FMR 545,000 I stabilization and any items required by the City of Fairbanks as the Authority Having ROW-Land acquisition Jurisdiction for building safety. I OG 500,000 I DG ' Construction ' 250.000 ' FG 500,000 I FMR - 2,505,000 I

81 Project Description Fund Code Phase FMl-1.ii Project Total 4,300,000 4 300 000 18,200,000 Transit Garage Phase II Phase II or the Tra nsit Garage project includes expansion or the Phase I Transit Garage project Scoping to include additional ma intenance facilities, warm storage, administrative offices, and CNG fueling. The Phase I project scope included the facility design and construction of the Design maintenance bays. Phase II would fund construction of the remaining items. ROW-Land acquisition TEF 1,250,000 FG Construction Project Total 18,200,000 1 250 000 FMR 17,000,000 Animal Shelter Replacement Scoping 20,000 The existing animal shelter was constructed in 1974. This facility no longer meets the operational needs of the Animal Control Division and contributes to a considerable workload FMR 2,0( for the Facilities Maintenance Division. This project will construct a new facility on a new site to Design meet curren t and future needs. FMR ROW-Land acquisition 650,000

FMR Construction

Pro ject Total 17,000,000 670 000 2 00 6,000,000 Westcott Pool Repairs Scoping Th is project would address deficiencies identified in the January 22, 2018 Building Condition

Inventory Survey that have not been addressed. This includes repairs/replacement of below FM R 750,000 I grade drains outside the building foo tprint, mechanical and electrical upgrades, converting to Design I LED lighting (in locations not already converted, such as above the pool), structural I components, deck drains, and other deficiencies in the condition survey. ROW-Land acquisition FMR Construction 5,2!

Project Total 6,000,000 750 000 5 25 2,000,000 South Cushman Rifle Range Safety Improvements The project will upgrade the FNSB Rifle Range (the Range) to increase area safety, provide ADA FMR Scoping 20,000 access and restroom facilities, and improve the cleanliness and usability of the Range. Earthen be rms will be constructed on either side of the Range to protect from errant gunfire, and the FMR 2( en d berm will be built up to prevent stray projectiles from entering the Tanana River Corridor. Design An additional berm will be constructed down the center of the firing area to facilitate Range reservations and classes. A concrete vault toilet and dumpster will be constructed behind safety ROW-Land acquisition berms in the parking lot area. ADA accessible pa rking, paths, and shooting rests will be added. The covered shooting areas will be reconstructed to meet modern standa rds and repair FG 91 Construction damage. FMR 8( Project Total 2,000,000 20 000 1 98 3,000,000 Small Park Replacement Program Scoping This program would be an annual dedicated stream of capital funding that would go into a multiyear capital fund for replacement of Borough-listed parks, as funding allows. It would include new accessible playground, paths & parking, picnic area, new trees, new sign, fencing, Design restrooms, picnic shelters, and ADA accessibility. Parks included in the funding shall be limited to the following 23 parks: Allridge, Aurora, Bluebell, Chena Kiwanis, Chena lake, Fahrenkamp, ROW-Land acquisition FLRA, Fu n Time, Gilliam, Graehl, Growden, Hamilton Acres, Kendall, Kiana, Kiwanis, Mercier, FMR 300,000 31 Midnight Sun Lions, Mornin g Star, Myrtle Thomas, Nussbaumer, Slaterville, Snedden, South Construction Fairbanks. Project Total 3,000,000 300 000 30 Noel Wien Library Upgrades and Repairs FM R 10,775,000 Scoping Implement the suggested recommendations in the Quality Metrics Report in support of the space redesign project. The project would also include major maintenance aspects such as FMR 1,3( parking lo t resurfacing and striping, rep lacement of carpeting, fixtures and bookshelves, Design remodeling of public toilet rooms and security upgrades. ROW-Land acquisition GF FMR Construction OG Project Total 10,775,000 0 1,32 2,soo,000 Carlson Center Roof Replacement Scoping The project would replace the upper roof of the Carlson Center.

FMR I Design 350,000 ! ROW-Land acquisition I I FMR 2,150,000 I Construction I Project Total 2,500,000 2 500 000

FMR I 1,810,350 Base ball Consolidation at Growden Park Scoping Th is project proposes to consolidate and update youth baseball fa cilities in Growden Park once the softball program has relocated to South Davis Park. The project would result in the co- FMR ; location of most youth baseball fields at Growden Park and shuttering ou tlying fields such as Design Newby, FLRA, and Kendall. ROW-Land acquisition FMR Construction

Project Total 1,810,350 0 FMR 1,393,200 I South Davis Softball Consolidation Scoping IThe project would add two fields and associated amenities to the west or the current girls' so ftba ll complex in South Davis Park area. Improvements would include ADA accessible FMR .. . .. - ...... n oc i rrn 21 82 Estimated cost Project ID Project Description Fund Code Phase

parking and a central plaza tor toad truck parking with electrical hookups. L., C:.,) 15 1 1 ~ ROW-Land acq uisition I FMR Construction Project Total 1,393,200 0 21! 835,000 Veteran's Pa rk Renovation Scoping The project would replace the gazebo, install a new plaza, replace aging trees, improve FMR 10,000 landscaping, add accessible paths, making the park accessible from the street and meet ADA FMR 100,000 requirements . Design

ROW-Land acquisition

FMR Construction 7,c ...... Project Total 835,000 110 000 72! J 1,380,240 Chena La ke Area Revitalization Phase I Scopi ng This project will revitalize the aging infrastructure within the Chena Lake Recreation Area FMR (CLRA) and can be constructed in phases. The first phase of the CLRA Revitalization Project FMR ~ includes accessibility improvements and replacement of aging infrastructure at the trailheads, Design I ~ docks, and playgrounds. These facilities do not meet ADA standards and have deteriorated or ~ broken equipment. ROW-La nd acquisition FMR Construction FG Project Total 1,380,240 0 300,000 Birch Hill Ski Building Generator The project would install an emergency power generator at the Birch Hill Ski Building that would power the facility during outages from GVEA. The Birch Hill Ski Building has been Desi en identified as the Primary Continuity of Operations Facility in the FNSB Continuity of Operations FMR Plan (COOP). Adding a generator will enable essential Borough functions to continue if ROW- Land acauisi tion commercial power is not available during disruptive events. FMR Construction I Project Total 300,000 0 I 12,500,000 Carlson Center Remodel and Expan si on Scoping I The project wou ld remodel all restrooms, decommission the ice plant, remodel and expand the BY i kitchen and concession areas, replace floor coverings, lighting, and fixtures. The project would Design also add meeting and open space to accommodate similar grou p sizes to what is currently BY I available at the Centennial Building and provide accommodations for larger meetings and gatherings that require kitchen space and breakout meeting space. ROW- Land acquisition BY Construction BY I Project Total 0 0 1,aoo,000 Pearl Creek Elemen tary School Traffic Safety Scopi ng The project will include routing changes to better separate parking, parent drop-off, and school SG buses. In addition, the project will help improve dra inage, site lighting, head bolt outlets, and SG replace deteriorated and aging asphalt in parking lot. Design

ROW-Land acquisition

SG Construction

Project Total 1,800,000 0 2,500,000 Pion eer Pa rk Playgro und Upgrad es and Replacement Scoping The project will replace and revita lize the aging playground infrastructure. The project would DG create an •Alaska land" that focuses on Alaskan history and Alaska's prominent features and Design industries. Features would include and not be limited to a replica Trans.Alaska pipelin e, cruise FMR ship, Denali, airline inspired zip line, hoof prints and animal cli mbing features. I ROW-Land acquisition I DG Construction FMR Project Total 2,soo,000 0 2,900,000 Growden Pa rk Revitalization FMR Scoping Renovations will include rep lacement of the playgrounds, picnic shelter, the Kiwanis Park I

restroom, resurfacing of the parking lots and adding ADA parking and paths, refurbishing the FMR ! volleyball courts, and creating an accessible loop trail within Growden Park. The final phase of Design I the park revitalization would be the closure of Moore Street and Second Avenue, converting the i area into an inviting park space adjacent to the Chena River and Pioneer Park. ROW-Land acquisition

FMR Construction I Project Total 2,900,000 0 Tanana Middle School Classroom Upgrades Phase I SDFMR 9,750,000 Scoping The project includes the replacement of casework, cabinetry, shelving, flooring, writing boards, I and bulletin boards. Additionally, storage space will be increased and mobile furnishings will be FMR replaced along with other items as neceSsary i~ program areas. Student restrooms will be Design added to the east academic wing. Mechanical, plumbing, and electrical systems that are no longer serviceable will be replaced. ROW-Land acquisition I

FMR I Co nstruction I Project Total 9,750,000 0 I 83 Estimated cost Project ID Project Description Fund Code Phase Fm~

1,571,400 Chen a La ke Area Revitalization Phase II Scoping The second pha se or the CLRA Revitalization Project includes: roar repairs for the change FMR houses, pavilions, and boat house; ADA access improvemenls for the River Park change house; FMR privacy b.:mier install.1tion in the change houses; repair and replacement of access barriers Design throughout the park; and replacement of the RV dump station. ROW-Land acquisi tion

FMR Construction FG Project Total 1,571,400 0 2,585,194 Lathrop High School Kitche n Re model FMR Scoping The project includes a complete upgrade to the kitchen and a replacement of all the old equipment. In addition to the upgrade, the kitchen may need to be expanded to serve the FMR current needs. Design

ROW-Land acquisition

FMR Construction

Project Total 2,585,194 0 I Fifth Avenue Park, North Pole FMR 1,soo,000 Scoping This project would develop a central green space in the North Pole Park. Improvements would ! include but not be limited to: replacement of the restrooms, expansion or improvements to the FMR parking area, new playground equipment, walkways, signage, covered structures, ADA Design accessibility and revitalization of the memorial on Fifth Avenue. ROW-Land acquisi tion

FMR Constructi on

Proj ect Total 1,800,000 0 lsberg Recrea tion Area Master Plan Implementation 3,140,000 Scoping The project would result in implementation of the 2007 master plan to include trail hardening FMR on the multi-use motorized loop, new trail construction, boardwalk construction, building a Design new trailhead, restroom installation, wayfinding, and interpretive signage. FMR ROW- Lan d acquisition I FMR Construction FG Proj ect Total 3,140,000 0 s,soo,ooo JHAC Repairs and Upgrad es Sco ping Address deficiencies identified in the Janua,y 22, 2018 Building Condition lnvento,y Survey that FMR have not already been addressed (roof replacement and LEO conversion have been completed). Design This includes repairs/replacement of: the elevator, parking lot, flooring and other interior FMR finishes, seismic upgrades, mechanical and electrical systems. This project would also include reconfiguring workspaces to better suit the needs of the facility users. ROW-Lan d acq uisition

FMR Construction

Project Total 5,500,000 0 North Pole High School Ice Rink Phase I 740,000 Sco ping Phase one would provide the short term fixes and safety improvements necessa,y to open this FMR facility up for community use. This includes renovations to the existing dasher boards, Design Zamboni gate, fencing, and player boxes. It provides new lighting to be installed on the FMR underside of the metal roar with controls for public use (automatic shut-art after a few hours, like other outdoor rinks) . It provides ADA parking and access to the facility, which requires ROW- Land acquisi tion some modification to the existing parking lot like regrading and resurfacing. FMR Construction

Project Total 740,000 0 I Fairba nks Lions Recreation Area (FLRA) Revitalization 1,340,000 Scoping The project would rehab aging aspects of the park to include the road, trails, and FMR pavilions/shelters and add a playground. Design should include features that deter vandalism I Design by opening areas up and reducing thru t raffic. Slough access would be improved. FMR I I ROW- Land acquisition I DG I Construction FMR I Project Total 1,340,000 0 I SS Nenana Restora tion Phase II 6,000,000 Sco ping I The project would address all other deficiencies identified in the 2008-2011 USKH Sternwheeler I report to include but not be limited to protective coverings, framing, decking, and other Design : restoration work required. BY I ROW-Land acq uisition I BY Construction '

Project Total 6,000,000 0 Big Dipper Structural Rep airs 3,900,000 Scoping The Project would repair/remedy the low, medium, and high priority upgrades as recommended by the Structural Engineering Consultant Final Report (dated September 30, Design 2019). FMR ROW- Lan d acquisition I

84 Estimated cost Project ID Fund Code Project Description Pha~ FFV21

FMR ~ Construction

Project Total 3,900,000 0 12,000,000 Parks Maintenance Shop Scoping The project would replace the shop and office space located at the Big Dipper facility and BY potentially be relocated close enough to Pioneer Park to be utilized for equipment associated I w ith Pioneer Park. The project should include covered cold storage and security fencing for the BY Design equipment yard and include a dedicated ma intenance area. I ROW-Land acquisition I BY Construction

Project Total 12,000,000 0 1,120,000 Griffin Park Safety, Access and Rehabilitation Scopi ng The project would install new restrooms with better design as public use faci lities in Arctic FMR climates. Landscaping and shrubs shall be planted in a way to provide maximum visibility for Desi gn patrons and new benches. lend Lease Memorial rehab would include access paths and lighting FMR for flags, and new walkways and viewing platform for the Chen a River. ROW-Land acquisition

FMR Construction

Project Total 1,120,000 0 3,000,000 JHAC First Floor Addition and Security Upgrades Scoping Add fl oor space an d ad dress th e security concerns regardi ng safety and security on the first FMR floor of the Juanita Helms Administra tion Center. This would include improvements to: ' Des ign I Treasury/Budget: front counter, patron, secondary egress, money handling, and public space FMR I ~ improvements. The Clerk's office: counter, security, chambers egress and other space I improvements. Assessing: counter, patron, security, egress and other space improvements. ROW-Land acquisition I ~ FMR ~ Construction ~ Project Total 3,000,000 0 6,750,695 Wood river Elementary School Renovation Phase II Sco ping 0 The project will include mechanical, plumbing, and electrical upgrades. It will also include BY . -\II, interior upgrades not completed in phase I. Design \\.) BY I r-c ROW- La nd acquisition BY ~ Co nstruction '""4 Project Total 6,750,695 0 2,500,000 Peede Trail Head and Trail Development Scoping -+ The project would create trailhead parking at the end of Peede Road with restroom, FMR s:- wayfinding, and an oH-road equipment ramp. Improvements would include construction or a Design ~ one-mile loop of non-motorized trail. The project would also build a trail connection from the FMR end of Peede Road to the Chena Lake Recreation Area River Park trails. The new trailhead on f Pee'de Road wou ld facilitate access to this trail and to other tra ils in the Comprehensive ROW- La nd acquisition Recreational Trail Plan. FMR -s Construction OG Project Total 2,500,000 0 ~ 2,600,000 Tanana Lakes Master Plan Implementation Phase I Scoping Phase one provides the North lake Lane road connection to the new Sou th Lathrop Street FMR I < Ex tension. This inciudes power from the levee into the park, intersection lighting, and vehicle Des ign I plug ins at the non motorized boat launch. This phase is critical to complete the infrastructure FMR network of the park and provide power, enhancing the usability of the existing resources. I ROW- Lan d acquisition I FMR I Co nstruction

Project Total 2,600,000 0 I Tanana La k es Master Plan Implementat ion Phase II 1,600,000 Sco ping I Phase two builds upon the electric utilities provided in phase one and extends them to park FMR I facilities. It includes a change house/war~ing hut/shower house at the two most popular I Desi gn desti nations, the swim beach and the non motorized boat launch. This phase will pay specific FMR I attention to the non motorized boat launch parking area. I ROW-Land acquisition I FMR I Construction I Project Total 1,600,000 0 Marika Street Warehouse Repairs i 1,150,000 Scoping Th is project wou ld include upgrades to domestic water service by installing backflow FMR prevention, interior painting, parking lot paving and "bull ra ils" for head bo lt outlets, Design underground heating oil storage tank removal and replacement. FMR ROW-Lan d acquisition

FMR Construction

Project Total 1,150,000 0 11,302,8051 North Pole Middle School Classroom Upgrades Phase I Sco ping rhe project will include replacemen t of casework, ca bin etry, shelving, studen t book and coat BY ~torage, colo ring, writing b~ard~ and b~l~~ti~ b~a:~s. It will also improv~ li~hti~g if n:eded, f)ociCTn 85 Estimated cost Project ID Project Description Fund Code Phase

increase storage space, and replace mobile lurnishings as necessary .ind other items in BY VC..>1511 ~ program spaces. ROW-Land acquisition BY Construction I I Project Total 11,302,805 0 I 560,000 North Pole High School Ice Rink Pha se II Sco ping I Phase two would provide additional amenities that would allow games to be played on this FMR I rink, including moveable bleacher seats, a cover for bleacher seating, and electronic I scoreboards. Design FMR I ROW-Land acq uisition I I FMR Construction

Project Total 560,000 0 2,470,500 Chen a Lake Area Revitalization Phase Ill Scopi ng Phase three includes regrading and resurfacing of parking lots and access roads, campground FMR renovations, and a sledding hill expansion. Design FMR ROW-Land acquisition FMR ' Co nstruction Project Total 2,470,500 0 1,soo,000 University Park Elementary School Site Improvements Scoping The project includes traffic routing improvements to decrease the risk of pedestrian and vehicle FMR encounters and bus/vehicle encounters. Design I FMR I ROW-Land acquisition I FMR Construction

Project Total 1,soo,000 0 Joy Elementary School Classroom Upgrades Phase I 5,264,721 Scoping The project will include replacement or casework, cabinetry1 shelving, student book and coat FM R i storage, coloring, writing boa rds, and bulletin boards. It will improve lighting if needed, ' increase storage space, and replace mobile furnishings as necessary and other items as needed FMR Design in program spaces. ROW-Land acquisition

FMR Const ruction

Project Total 5,264,721 0 2,500,000 Tanana Lakes Master Plan Implementation Phase Ill Scoping Parking lot expansions, trailheads, entrance station, and picnic pavilion design and BY I construction are included in phase three. It also com pletes a large, open lawn area near the existing pavilion and playground. Design BY I ROW-Land acquisition I I BY Construction I I Project Total 2,500,000 0 I 2,000,000 Tanana Lakes Master Plan Implementation Phase IV Scoping This project will upgrade all current playground facilities and interactive features at the TLRA to BY ensure they are ADA accessible. Design BY I ROW-Land acquisition I I BY Construction I Project Total 2,000,000 0 I Weller Elementary School Classroom upgrades Phase I : 4,648,181 Scoping The flooring and classrooms are in need of upgrades as well as some of the electrical and BY ' control systems. This will start the renovation and will include design and planning for the Design remaining work. BY ROW-Land acquisition BY Construction

Project Total 4,648,181 0 Pearl Creek Elem entary School Classroom Upgrades Phase I 4,746,852 Scoping The flooring and classrooms are in need of upgrades as well as some of the electrical and BY I control systems. The project will start the renovation and will include design and pla nning for Des ign the remaining work. BY I I ROW-Land acquisition ! BY Co nstru ction

Project Total 4,746,852 0 86 Estimated cost Project ID Project Description Fund Code Phase . FY21 FFY2! 2,547,132 Anderson Elementary School Renovation Phase II Sco ping The project will include a new roof, roof drains, EIFS, windows, exterior doors, and exterior FMR lighting. Design I FMR

ROW-Land acquisition I

FMR I Construction i Project Total 2,547,132 0 2,400,000 Equ inox Trail Extension and Comp letion Scopi ng The project will focus on securing easements for portions of the Equinox Ma rathon Trail that BY lack public access as well as constructing a new section of trail on the south side of Ester Dome. The new trail section has been referred to as the "Farmer Mine Tra il" ex tension. This section BY Des ign facilitates a complete connection between the trail segment off Henderson Road and the trail at the top of Ester Dome by bypassing a section of trail that trespasses across private property. ROW-Lan d acquisition Funds would be used to purchase access easements, construct new trail, repair some damaged I sections of existing trail, and install wayfinding and trailhead improvements at key access BY I po in ts along the tra il system. Construction

Project Total 2 ,400,000 0 4,120,909 Arctic Light Elementary School Renovation Phase II Sco ping The project will include a new roof, roof drains, EIFS, windows, exterior doors and exterior BY lighting. Design I BY I " ROW- Land acquisition I I BY Construction

Project Total 4,120,909 0 Crawford El ementary School Renovation Phase II 5,275,190 Sco ping The Project will include a new roof, roof drains, EIFS, windows, exterior doors and exterior BY ligh ting. Design BY I ROW- Lan d acq uisition I I BY Co nstruction I I Project Total 5,275,190 0 I 5,760,189 School District Administrative Center Scoping ' The project will include a new roof, roof drains, EIFS windows and exterior doors. BY Des ign BY I ROW- Land acquisition ! I BY Construction

Project Total 5,760,189 0 Ann Wien Elementary School Renovation Phase II 4,045,74 6 Scoping The project will include a new roof, roof drains, EIFS, windows, exterior doors, and exterior BY lighting. Design BY ROW-La nd acq uisition I BY Co nstruction I Project Total 4,045,746 0 I 2,292,300 Chen a Lake Are a Revitalization Phase IV Sco ping I Phase four would construct a new access point from the end of Plack Road, creating direct BY I access to the park from suburban North Pole and constructing new ice fishing huts. ! Design BY I I ROW-Land acquisition I

BY ! Construction I

Project Total 2,292,300 0 ! Tanana Lakes Master Plan Implementation Phase V I 2,200,000 Scoping This phase builds the new road extension from the main South Lathrop Street to the west of BY ! the park, north of the motorized boat launch. Th is road would provide the infrastructure needed to accommodate amenities as identified by the master plan, which included BY Design campgrounds and equestrian trails. ROW-Land acq uisition BY Construction ! t:--,.. Project Total 2,200,000 0 i Tanana Lakes Master Plan Implementation Phase VI I 3,000,000 Scoping This phase includes everything from road resurfacing, additional res trooms, trails, gates, and a BY I campground. The campground would serve as a revenue generator for the Borough. Gates are Design I critical for limiting access to restricted areas, road resurfacing will be important for BY I maintenance of the park infrastructure, and trails were desired for additional recreation ,.....,...,,..,..,,,.;,;.,..,.;..,•ho ... -.~l, D n \M~I ~nrl ~rn1 iicitinn 87 Estimated cost Project ID Project Description Fund Code Phase

vppv, UH !Ill<;~ 111 l 1 re: ..,,.. " · I\\J•Y - LU I IU U\,..'-t U l.l l LIVII ~ BY Construction

Project Total 3,000,000 0 1,053,000 Chen a Lake Area Revitalization Phase V Scoping I Phase five would add electrical hookups to the campgrounds and head bolt heaters at winter BY I parking areas. Des ign I BY I ROW-La nd acq uisition I I BY Construction I

Project Total 1,053,000 0 a,100,000.00 Chena Lake Area Revitalization Phase VI Scoping Phase six would result in a Central Lodge Facility that could host the parks office, restrooms, BY rental facility, and could serve as a year-round event rental location similar to the Birch Hill Ski Building. BY Design ' ROW-Land acquisition BY Construction

Project Total 8,100,000 0 1,206,000 weeks Field Park at Noel Wien Library Scoping The project would add public outdoor space to the Noel Wien Library grounds to include a BY covered shelter/pavilion, a plaza, an accessible play area, and increased surfaced space. The I project should also have a high emphasis on accessibility and areas for seating. Design BY I ROW-Land acquisition I I BY Construction I

Project Total 1,206,000 0 2,000,000 North Pole Community Librarv Expansion Scoping The project would result in an addition to the North Pole library, creating a new community BY resource for government meetings, events, outreach, and classes, and to provide additional Design I evacuation space for nearby school facilities. The project would add to the North Pole Library BY by creating new and separate public access that can be controlled. Additions would include a kitchen, restroom, and additional meeting space. ROW-Land acq uisition BY Construction

Project Total 2,000,000 0 250,000 Transit Center Improvements Scoping The Max C. Lyon Transit Center was constructed in 2006. This project would replace/repair BY interior finishes, painting/refinishing interior and exterior surfaces, and repair parking lot I asphalt and striping at the Max C. Lyo n Transit Center. BY Design ROW-Land acquisition I I BY Construction I I Project Total 250,000 0 I 300,000 Ch en a River Park Scoping I The project would result in the development of a riverfront park on the .15 acre lot used for the BY Airport Way DOT intersection project. The project would result in emphasis on green I infrastructure, using riverbank stabilization, and stormwater runoff elements. The Pa rk will Design BY I include passive and active spaces with pedestrian facilities. ROW-Land acquisition BY Construction

Project Total 300,000 0 Program 347,834,604 Annual Totals Total 15,350,000 11,790

Revenue summary tabl1 Fund Description Cod e FNSB Genera l Fund GF 0 School District Facilities Maintenance Reserve SDFMR 0 FNSB Facilities Maintenance Reserve FMR 11,325,000 10,81(

Transit Enterprise Fund TEF 1,250,000 Solid Waste Enterprise Fund ; SWEF 0

Bond funds BO 0

Federal Grant funds FG 500,000 98C State Grant funds SG 0 88 Estimated cost Project ID Phase

Sponsorships 0 0 Beyond Year BY 0 Table total 15,350,000 11,790 Does it match Annual totals? TRUE TRUE

FMR CONTRIBUTION EACH YEAR 2/13/2020 22,056,723 9,000,000 11,000 FMR BALANCE 19,731,723 19,921,

~ ~ ~ ~ ~ \(\ ~ ~ f ~ 4- ~ ~ ~ -s:- ~ ~ ~

89 Fairbanks North Star Borough Parks and Recreation 1920 Lathrop Street PO Box 71267 Fairbanks, Alaska 99707-1267 (907)459-1070 FAX 290-2449

MEMORANDUM

To: Fairbanks North Star Borough Assembly

Through: Bryce J. Ward, Borough Mayor (,.I ,r<�

From: Mike Bork, Director, Parks and Recreation

Date: July 23, 2020

Subject: Ordinance No. 2020 - 20 - 1C

Appropriating Grant Funds from the Alaska Department of Natural Resources and a Match from the General Fund, for the Tanana Lakes Recreation Area Trailheads and Trail Access Improvement Phase V Project

Attached for your approval is an ordinance amending the FY 2020-21 budget by appropriating funds totaling $76,610 for trail access improvements at Tanana Lakes Recreation Area. The project funds include $68,949 from the State of Alaska, Department of Natural Resources Recreational Trails Program and a local match of $7,661 from the General Fund.

This grant will fund the purchase and installation of trailhead kiosks and wayfinding signage at key trail access points in the Tanana Lakes Recreation Area. These kiosks will promote access to the trails and provide an increased level of comfort to new visitors who don't know the area and its trail systems. The project facilitates implementation of the Tanana Lakes Master Plan approved by the Assembly in 2007.

I request your consideration and urge your approval of this ordinance.

Attachment

90 1 By: Mayor Bryce Ward 2 Introduced: 7/23/2020 3 4 FAIRBANKS NORTH STAR BOROUGH 5 6 ORDINANCE NO. 2020 - 20 - 1C 7 8 AN ORDINANCE AMENDING THE FY 2020-21 BUDGET BY APPROPRIATING $68,949 IN 9 FEDERAL PASS-THROUGH GRANT FUNDING AND $7,661 IN LOCAL MATCHING FUNDS 10 FROM THE GENERAL FUND FUND BALANCE TO THE CAPITAL PROJECTS FUND FOR 11 THE TANANA LAKES RECREATION AREA PHASE V PROJECT FOR TRAILHEADS AND 12 TRAIL ACCESS IMPROVEMENTS 13 14 WHEREAS, The Fairbanks North Star Borough (Borough) Assembly

15 adopted Resolution No. 2007-16, approving the Tanana Lakes Recreation Area (Tanana 16 Lakes) Master Plan; and 17 18 WHEREAS, The continued development of Tanana Lakes has received 19 strong community support and the Borough has received several state and federal 20 grants to aid this development which have been supported by the Borough Assembly; 21 and

22 23 WHEREAS, Motorized and non-motorized trail use is a popular year-round 24 activity at Tanana Lakes; and

25 26 WHEREAS, Tanana Lakes is a primary access point for the Bonnefield Trail 27 and the Tanana Flats Training Area; and 28 29 WHEREAS, Informational and directional signage has not been installed at 30 the area's popular trail access points; and 31 32 WHEREAS, The U.S. Department of Transportation, Federal Highway 33 Administration (FHWA), has made funding available to the State of Alaska, Department 34 of Natural Resources (ADNR), Division of Parks and Outdoor Recreation under the

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 1 of 4 91 35 Recreational Trails Program (RTP) to support recreational trails and trail-related 36 facilities; and 37 38 WHEREAS, The Borough Assembly adopted Resolution No. 2019-41, 39 authorizing the Mayor to submit to the State of Alaska an application for an RTP 40 matching grant for access improvements in Tanana Lakes; and 41 42 WHEREAS, The Borough Parks and Recreation Department submitted an 43 RTP grant application to improve trail access within and from Tanana Lakes Recreation 44 Area, and the application was successful; and 45 46 WHEREAS, The scope of this grant funded project will include multiple 47 trailhead kiosks for providing trail access information and improved trail access 48 locations; and 49 50 WHEREAS, The ADNR has awarded $68,949 in RTP grant funding to the 51 Borough for trailhead improvements and wayfinding kiosks; and 52 53 WHEREAS, The grant agreement with ADNR requires a 10 percent cash 54 match equaling $7,661; and 55 56 WHEREAS, The Tanana Lakes Access Improvements Project is supported 57 by the Borough's Trails Advisory Commission and the 2007 Master Plan; and 58 59 WHEREAS, These improvements are included in the Borough's Capital 60 Improvement Program as part of the Tanana Lakes Master Plan Implementation Phase 61 III project (Phase V project for trailheads and trail access improvements); and 62 63 WHEREAS, The proposed project will improve the community's ability to 64 access these public lands and recreation resources.

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 2 of 4 92 65 66 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 67 North Star Borough: 68 69 Section 1. Classification. This ordinance is not of a general and 70 permanent nature and shall not be codified. 71 72 Section 2. Acceptance of Federal Pass-Through Grant Funding. The 73 Borough accepts the award of $68,949 in FHWA RTP funding, passed through ADNR, 74 for trailhead improvements at Tanana Lakes Recreation Area. 75 76 Section 3. General Fund Appropriation. The FY 2020-21 budget is hereby 77 amended by appropriating $7,661 to the General Fund budgetary guideline entitled 78 "Contribution to Capital Projects Fund" and by increasing Contribution from Fund 79 Balance by a like amount. 80 81 Section 4. Capital Projects Fund Appropriation. The FY 2020-21 budget is 82 hereby amended by appropriating $76,610 to the Capital Projects Fund budgetary 83 guideline entitled "Tanana Lakes Trails Phase V Trailheads" and by increasing estimated 84 revenue from federal pass-through grants by $68,949 and by increasing Contribution 85 from General Fund by $7,661. 86 87 Section 5. Eligible Expenditure Period. RTP grant expenditures incurred 88 within the effective dates of the signed federal pass-through grant agreement between 89 ADNR and the Borough are eligible for reimbursement. 90 91 Section 6. Provisions for Appropriation Estimates. This appropriation is 92 for estimated amounts and may be adjusted to reflect the actual requirements of the 93 RTP grant and its matching provisions. The actual amounts will be appropriated 94 contingent, and based, upon the signed grant agreement between ADNR and the

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 3 of 4 93 95 Borough. Any material difference, as determined by the Chief Financial Officer, will be 96 communicated to the Assembly. 97 98 Section 7. Contingency. The appropriation of federal pass-through grant 99 funding is contingent upon the signed RTP grant agreement between ADNR and the 100 Borough. 101 102 Section 8. Lapse of Funds. Upon completion or abandonment of this 103 project, any unencumbered, unexpended portion of local matching funds will lapse to 104 the General Fund fund balance. 105 106 Section 9. Effective Date. This ordinance is effective at 5:00 p.m. on the 107 first Borough business day following its adoption. 108 109 ADOPTED THE __ DAY OF ____ 2020. 110 111 112 113 Christopher Quist 114 Presiding Officer 115 116 117 ATTEST: 118 119 120 April Trickey, CMC ~ Dolan 121 Borough Clerk Borough Attorney

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 4 of 4 94 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE I. Request

Ordinance No: 2020-20-1C Date Introduced: July 23, 2020

Abbreviated Title: Appropriating $68,949 in Federal Pass-through Grant Funding and $7,661 in Local Matching Funds for the Tanana Lakes Recreation Area Trailheads and Trail Access Improvements Phase V Project

II. Financial Detail

Department/Division Affected: Parks and Recreation / Parks Maintenance

Capital Projects EXPENDITURE General Fund Fund FY 20/21 FY 20/21 Contribution to Capital Projects Fund 7,661 Personnel Services 3,784 Commodities 51,498 Other Contractual Services 15,060 Indirect 6,268 Total 7,661 76,610

SOURCE OF FUNDING Federal Grant Revenue 68,949 Contribution from Fund Balance 7,661 Contribution from General Fund 7,661 Total 7,661 76,610

Specify Funding Sources: U.S. Department of Transportation, Federal Highway Administration; General Fund fund balance

OTHER FUNDING PREVIOUSLY APPROPRIATED

Ill. Project Purpose:

To construct and install trailhead kiosks for providing trail information and to improve trail access locations

IV. Analysis of Future Liabilities and Funding Sources:

Ongoing maintenance V. Fund Certification: I certify that funding sources are available as detailed in II above.

De�B�� Date Chief Financial Officer

95 W:\Financial Services\FS Ordinances & Resolutions\ORDINANCIFY21\TLRA Trail Access lmprovemements 7-23-20\TLRA Trail Access Improvements - Fiscal Note - 7-23-20 v2.docx Check Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNssc 3.20.010 c.) Version 3 Version 4 Originator's Name: Bryant Wright Department: Parks and Recreation To Be Introduced/Sponsored By: Mayor Ward Abbreviated Ordinance Title: Tanana Lakes Trails Phase V Department( s )/Division( s) Affected: Parks and Recreation, Parks Maintenance

Proposed Introduction Date: July 23, 2020 Ordinance No.: 2020-20-1C

Does this ordinance authorize: 1) a new or expansion of services wh ich entails additional costs beyond that approved in the current adopted budget? Yes --No --✓ * 2) a project that is capital in nature and increases operational costs of the Borough in the current or any future fiscal year? Yes __ No-✓- *

FISCAL IMPACT PRO FORMA SUMMARY - BEST ESTIMATE Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY of Current FY Operations Operations Operations Operations Required Information/Estimates FY 20 20 I 21 FY2021 / 22 FY 20 I FY 20 I FY 20 I 1. Timeline inclusive of all phases Contract admib Ccontruction cc

2. Number and type of new positions which may be requ ired ------

3. Cost of operations and maintenance 4. Future costs to complete capital assets

Is backup attached? Yes No ✓

7401 Contact Person's Name, for FIS questionsA ryant Wrij ht Extension:

Director(s) Signature(s):/ ~ / ,/;~ Date: &/d;U)

Mayor's Office or Assembly Memb~ nat:re(l~:_:.:~Z>- w~ Date: Ct/tt/20 Chief Financial Officer Signature: ~JJ,ia ~ ,~; /}yuulM / Date: t,/a~(d-0 . a

\\tundra2\workgrps\Financial services\FS Ordinances & Resolutions\ORDI NANC\Fiscal Impact Statement\Fiscal Impact Statement 9-5-201 7 Revision - code.xlsx FI S 9/5/17 4:22PM Page 1 of 2 96 Fairbanks North Star Borough Emergency Operations Department 3175 Peger Road• PO Box 71267 • Fairbanks, AK 99707-1267 • (907) 459-1481 FAX 459-1499

MEMORANDUM TO: Fairbanks North Star Borough Assembly

THROUGH: Bryce Ward, Borough Mayor t\.J�� David Gibbs, Emergency Operntidhs Director

FROM: Brad Paulson, Emergency Services Administrator

DATE: July 23, 2020

SUBJECT: Ordinance 2020- 20 - 1D Appropriating DOJ CARES Act Funding for Personal Protective Equipment

This ordinance appropriates $58,008 in 2020 Department of Justice funding to the Special Revenue fund for the purchase of personal protective equipment (PPE) for first responders. Specifically, Emergency Operations Department plans to purchase the following PPE: • Surgical facemasks (250 boxes of 50 each) • Face shields (2,500) • Personal isolation kits (550) • Disposable gowns (3,000) • Nitrile disposable gloves (525 boxes of 50 each) • N-95 protective masks (275 boxes of 20 each) These items will be purchased and then will be warm/climate-control stored within the Fairbanks North Star Borough (FNSB) to be utilized by first responders for response to any coronavirus outbreak that may occur within the FNSB. Due to many suppliers being out of stock and unknown pricing adjustments, these figures and quantities may need to be adjusted after formal procurement of items. Shipping costs to Alaska vary greatly, depending on the physical location of the responsive company.

I urge its adoption.

97 1 By: Bryce Ward, Mayor 2 Introduced: 07/23/2020

4 FAIRBANKS NORTH STAR BOROUGH

6 ORDINANCE NO. 2020 - 20 - 1D 7 8 AN ORDINANCE AMENDING THE FY 2020-21 BUDGET BY APPROPRIATING $58,008 IN 9 FEDERAL GRANT FUNDING TO THE SPECIAL REVENUE FUND FOR THE ACQUISffiON OF 10 PERSONAL PROTECTIVE EQUIPMENT FOR FIRST RESPONDERS 11 TO BE USED FOR CORONAVIRUS PREVENTION 12 13 WHEREAS, The Coronavirus Aid, Relief, and Economic Security (CARES) Act 14 (P.L. 116-136) was signed into law by the President on March 27, 2020; and 15 16 WHEREAS, Division B, Emergency Appropriations for Coronavirus Health 17 Response and Agency Operations, authorized the Bureau of Justice Assistance FY 2020 18 Coronavirus Emergency Supplemental Funding Program (BJA CESF Program) to provide 19 funding to assist eligible states, local units of government, and tribes in preventing, 20 preparing for, and responding to the coronavirus; this includes purchases of personal 21 protective equipment and other necessary medical items; and 22 23 WHEREAS, The Fairbanks North Star Borough (Borough) is awarded 24 $58,008 in BJA CESF Program funds; and 25 26 WHEREAS, Funding for this program is intended to enhance the ability of 27 local communities to be better prepared to respond to community emergency needs 28 during coronavirus outbreaks, and 29 30 WHEREAS, The Borough identified a need for first responder personal 31 protective equipment (PPE) to ensure that emergency responders are protected during 32 future infectious illness outbreaks or a resurgence of the COVID-19 virus cases in our 33 community. 34 Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 1 of 3

98 35 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 36 North Star Borough: 37 38 Section 1. Classification. This ordinance is not of a general and 39 permanent nature and shall not be codified. 40 41 Section 2. Acceptance of Federal Funding. The Borough formally 42 accepts $58,008 in federal funding from the BJA for eligible expenses. 43 44 Section 3. Special Revenue Fund Appropriation. The FY 2020-21 budget 45 is hereby amended by appropriating $58,008 to the Special Revenue Fund budgetary 46 guideline entitled "2020 BJA CESF Program PPE Grant" and by increasing estimated 47 revenue from federal funds by a like amount. 48 49 Section 4. Provision for Appropriation. The actual amount of the 50 financial assistance will be appropriated contingent, and based upon, the signed grant 51 agreement. Any material differences, as determined by the Chief Financial Officer, will 52 be communicated to the Assembly. 53 54 Section 5. Eligible Expenditure Period. Expenditures incurred within the 55 effective dates of the signed grant agreement are eligible for reimbursement. 56 57 Section 6. Effective Date. This ordinance is effective at 5:00 p.m. on the 58 first Borough business day following its adoption. 59 60 ADOPTED THE __ DAY OF ____ 2020. 61 62 63 64 Christopher Quist 65 Presiding Officer 66

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 2 of 3

99 67 ATTEST: 68 o;;E(:\/'Jl 69 70 71 April Trickey, CMC Jill S. Dolan 72 Borough Clerk Borough Attorney

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 3 of 3

100 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE I. Request

Ordinance No: 2020-20-1D Date Introduced: July 23, 2020

Abbreviated Title: Appropriating $58,008 in Federal Grant Funding for the Acquisition of Personal Protective Equipment for First Responders to be Used for Coronavirus Prevention

11. Financial Detail

Department/Division Affected: Emergency Operations/Emergency Medical Services

Special EXPENDITURE Revenue Fund FY 20/21 Contribution to Capital Projects Fund Personnel Services Commodities 52,735 Other Contractual Services Indirect 5,273 Total 58,008

SOURCE OF FUNDING Federal Grant Revenue 58,008 Contribution from Fund Balance Contribution from General Fund Total 58,008

Specify Funding Sources: Department of Justice, Bureau of Justice Assistance

OTHER FUNDING (PREVIOUSLY APPROPRIATED) I I Ill. Project Purpose:

To purchase personal protective equipment (PPE) for coronavirus prevention

IV. Analysis of Future Liabilities and Funding Sources: None

V. Fund Certification: I certify that funding sources are available as detailed in II above.

De�lf� Date Chief Financial Officer �A

101 W:\Financial Services\FSOrdinances & Resolutions\ORDINANC\FY21\2020 DOJ CARES Grant 7-23-20\2020 DOJ CARES Grant Fiscal Note 7-23-20 -v3.docx check Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNSBC J.20.010 c.) Version 3 Version 4 Originator's Name: Brad Paulson Department: Emergency Operations To Be Introduced/Sponsored By: Mayor Ward Abbreviated Ordinance Title: Department of Justice CARES Grant Department(s)/Division(s)Affected: Emergency Operations

Proposed Introduction Date: July 23, 2020 Ordinance No.: 2020-20-1D

Does this ordinance authorize: 1) a new or expansion of serviceswhich entails additional costs beyond that approved in the current adopted budget? Yes -- No --✓ * 2) a project that is capital in nature and increases operational costs of the Borough in the current or any future fiscal year? Yes __ No _1_ *

FISCAL IMPACT PRO FORMA SUMMARY- BEST ESTIMATE Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY of Current FY Operations Operations Operations Operations Required Information/Estimates FY 2020 / 21 FY 2021 /22 FY 2022 / 23 FY 20 I FY 20 I 1. Timeline inclusive of all phases

2. Number and type of new positions which N/A may be required ------·------·--·------

3. Cost of operations and maintenance 4. Future costs to complete capital assets

5. Estimated revenue impact $0.00 $0.00 6. Estimated non-Borough funds that may be received: a. to fund the ordinance $0.00 $0.00 b. to fund future phases $0.00 $ 0.00 c. to fund future operations and $ 0.00 $ 0.00 maintenance costs 7. Anticipated annual tax subsidy $0.00 $ 0.00

Is backup attached? Yes No ✓

Brad Paulson Contact Person's Name, for FIS questions: Extension: 1214 Director(s) Signature(s): v-t?� 41) Date:

\\tundra2\wor1

MEMORANDUM

TO: Fairbanks North Star Borough Assembly

THROUGH: Bryce J. Ward, Borough Mayor Brad Lobland, Acting Director Assessing

FROM: Sandra Mota, Land Manage�

DATE: June 11, 2020

SUBJECT: ORDINANCE NO. 2019-20-2D

AN ORDINANCE AUTHORIZING THE MAYOR TO ACQUIRE LAND DESCRIBED AS TRACT A-2, GRACE PARK SUBDIVISION AND AMENDING THE 2019-20 BUDGET BY APPROPRIATING $1,300,000 FROM THE GENERAL FUND FUND BALANCE TO THE TRANSIT ENTERPRISE PROJECTS FUND

The attached Ordinance requests authorization for the Mayor to purchase in the amount of $1,300,000 a parcel of land identified as Tract A-2 Grace Park Subdivision, Plat No. 2007-122 F.R.D., from its owner the International Union of Operating Engineers Local 302 Building Association. The purchase would support construction of a new transit vehicle maintenance garage; a project which has received Federal Transit Administration (FTA) grant funding in the amount of $12,800,000.00.

The Borough's existing transit facility is nearly 45 years old, presenting significant maintenance issues, substantial thermal deficiencies and lacking adequate space as needed for its mission. Construction of a new facility had initially been planned on the existing borough owned site at 3175 Peger Rd., but soil conditions were found to be inadequate for construction during the design stage. The FTA has approved moving the project site.

Borough owned land in the immediate area of the current transit site on Peger Rd., and beyond, was analyzed for potential use as an alternate construction location. While most Borough land is located outside of the urban center of Fairbanks, a number of retained parcels were considered. Specifically, portions of South Davis Park were evaluated and found to lack suitable construction soils or economical access to natural gas distribution mains. A number of parcels marketed for sale in Fairbanks were also analyzed and found to be inadequate in size, road access, or with regard to the nearby availability of natural gas distribution mains.

The parcel proposed for purchase is roughly 8.4 acres in size, located in an area zoned as GU-1, within an area that is predominantly used for industrial purposes. It was selected partially on the basis of availability of natural gas for heating and transit

103 vehicles. This project is the initial phase of a comprehensive development that includes the future transition from diesel fueled vehicles to compressed natural gas (CNG) fueled vehicles. The current scope of the construction project is to provide for natural gas heat with a heating fuel backup system.

The parcel is bounded by Lathrop Street to the east and Tesoro Avenue to the south. Lathrop street is classified as a minor arterial, while the Tesoro Avenue is classified as local roadway. Adjacent properties to the north and east have dedicated driveways to Lathrop Street and 3oth Avenue. Properties to the south have direct access to Lathrop Street. Properties to the west are accessed via International Street which will not be impacted by the site development. Access to the proposed parcel is currently restricted to Tesoro Avenue. This existing roadway has minimal traffic volume as some adjacent properties are undeveloped. Typically each of ten operating buses will access and depart the site once a day, however, the roadway is expected to have sufficient capacity.

The United States Army Corps of Engineers (USACE) issued a jurisdictional determination on July 31, 2019, which determined the property does not contain waters of the United States under the Corps of Engineers jurisdiction (wetlands).

An independent appraisal was procured which estimated fair market value of the property to be $1 ,182,000.00. The agreed upon sale price takes into consideration the unique characteristics of the property as related to the project's specifications for siting, and a thorough vetting of other available properties on and off the market which distinguished Tract A-2 Grace Park Subdivision as the most economical choice.

We support this ordinance and urge its adoption.

104 1 By: Bryce J. Ward, Mayor 2 Introduced: 6/11/2020 3 4 FAIRBANKS NORTH STAR BOROUGH 5 6 ORDINANCE NO. 2019 - 20 - 2D 7 8 AN ORDINANCE AUTHORIZING THE MAYOR TO ACQUIRE LAND DESCRIBED AS TRACT 9 A-2, GRACE PARK SUBDIVISION FOR MORE THAN FAIR MARKET VALUE, AND 10 AMENDING THE FY 2019-20 BUDGET BY APPROPRIATING $1,300,000 FROM THE 11 TRANSIT ENTERPRISE OPERATING FUND UNRESTRICTED NET POSffiON TO THE 12 TRANSIT ENTERPRISE PROJECTS FUND FOR PURCHASE OF LAND FOR THE NEW 13 TRANSIT FACILITY 14 15 WHEREAS, The Fairbanks NorthSta r Borough (Borough) Assembly adopted 16 Ordinance No. 2016-20-lR, accepting $12,800,000 in federal grant funds from the 17 Federal Transit Administration (FTA) for renovation and expansion of the existing Borough 18 transit facility located at 3175 Peger Road; and 19 20 WHEREAS, During the design process, soils were identified and determined 21 to be unsuitable to support new construction at the existing transit location; and

22 23 WHEREAS, The Borough has identified an alternate site for the project, 24 offering suitable conditions for construction, appropriate road access for a transit 25 operation, and economical access to critical utilities; and 26 27 WHEREAS, Existing Borough-owned land in Fairbanks did not meet the 28 construction or utility requirements of a new transit facility site; and 29 30 WHEREAS, FNSBC 20.12.0l0(A)(l) identifies negotiated purchase as a 31 primary method by which the Borough may acquire land; and 32

AMENDMENTS ARE SHOWN IN LEGISLATIVE FORMAT Text to be added is underlined Text to be deletedis [BRACKETED, CAPITALIZED] Fairbanks North Star Borough. Alaska ORDINANCE NO. 2019-20- Page 1 of 5

105 33 WHEREAS, Contingent on Assembly approval, the Borough has negotiated 34 purchase of Tract A-2, Grace Park Subdivision, Plat No. 2007-122 F.R.D., from its owner, 35 the International Union of Operating Engineers Local 302 Building Association, a 36 Washington Corporation, for $1,300,000; and 37 38 WHEREAS, The Borough has conducted extensive inspections of the site, to 39 include geotechnical investigations funded by the Assembly through Ordinance No. 40 2019-20-ll, and found the site meets all requirements for construction of a new transit 41 vehicle maintenance garage facility; and 42 43 WHEREAS, An independent appraisal of the property was procured that 44 estimated fair market value of the property to be $1,182,000; 45 46 WHEREAS, The Transit Enterprise Operating Fund had an audited 47 unrestricted net position of $2,649,377 at June 30, 2019; and contributions from 48 unrestricted net position of $1,145,000 in Ordinance No. 2019-20; $107,592 in Ordinance 49 No. 2017-20-lE; and $75,000 in Ordinance No. 2019-20-lL; resulting in an estimated 50 unrestricted net position of $1,321,785 at the end of FY 2019-20; and 51 52 WHEREAS, The Transit Enterprise Operating Fund projected results of 53 operations for FY 2019-20, excluding the appropriations in the preceding whereas, are a 54 positive $599,298; for a projected unrestricted net position at June 30, 2020 of 55 $1,921,183; and 56 57 WHEREAS, Furthermore, the Borough is expecting to receive at least 58 $2 million of transit-specific CARES Act funding; although the timing is uncertain, the 59 receipt will bring the Transit Enterprise Operating Fund's unrestricted net position to a 60 level sufficient to fund this appropriation and retain a minimum reserve balance of at

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106 61 least 10 percent of expenditures in compliance with the Assembly's adopted fiscal policy 62 on reserves. 63 64 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 65 North Star Borough: 66 67 Section l. Classification. This ordinance is not of a general and 68 permanent nature and shall not be codified. 69 70 Section 2. Authorization to Acquire the Property. The Mayor or his 71 delegate is hereby authorized to acquire Tract A-2, Grace Park Subdivision, on behalf of 72 the Borough, and to take any and all actions necessary to complete said transaction. 73 74 Section 3. Finding of Compelling Public Purpose. Pursuant to FNSBC 75 20.12.040, the Mayor is authorized to acquire the property for more than fair market 76 value. The Assembly finds there is a compelling public purpose for doing so based on the 77 following facts: 78 1. A thorough search of properties available for purchase in Fairbanks was 79 conducted revealing that no property in the market met the Borough's 80 specific requirements related to size, access, and nearby availability of 81 natural gas. 82 2. A thorough search of vacant and retained Borough owned properties in 83 Fairbanks was conducted revealing that none of these met the Borough's 84 specific requirements related to size, access, and nearby availability of 85 natural gas. 86 3. A thorough search of vacant, privately owned land in Fairbanks was 87 conducted revealing only Tract A-2, Grace Park Subdivision met the

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107 88 Borough's specific requirements related to size, access, and nearby 89 availability of natural gas. 90 4. The acquisition of Tract A-2, Grace Park Subdivision was negotiated in good 91 faith with the International Union of Operating Engineers Local 302 Building 92 Association, a Washington Corporation, who held the property as a long 93 term investment. 94 5. The cost of running natural gas distribution mains, even to those available 95 properties not ideally suited in size or access, was analyzed and deemed to 96 be cost prohibitive. 97 6. Delaying acquisition of this property in hope that another property might 98 become available in the market at a lower price would put at risk a 99 $12,800,000 federal grant. 100 101 Section 4. Transit Enterprise Operating Fund Appropriation. 102 Notwithstanding the Reserves Policies section IV. B. of the Borough's fiscal policies as 103 stated in Ordinance No. 2019-20, Attachment B, the FY 2019-20 budget is hereby 104 amended by appropriating $1,300,000 to the Transit Enterprise Operating Fund 105 budgetary guideline entitled "Contribution to Transit Enterprise Projects Fund" and by 106 increasing Contribution from Unrestricted Net Position by a like amount. 107 108 Section 5. Transit Enterprise Projects Fund Appropriation. The 109 FY 2019-20 budget is hereby amended by appropriating $1,300,000 to the Transit 110 Enterprise Projects Fund budgetary guideline entitled "Transit Site Land Acquisition" and 111 by increasing Contribution from Transit Enterprise Operating Fund by a like amount. 112 113 Section 6. Lapse of Funds. Upon completion or abandonment of the 114 project, any unencumbered, unexpended funds will lapse back to the Transit Enterprise 115 Operating Fund unrestricted net position.

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108 116 117 Section 7. Effective date. This ordinance shall be effective at 5:00 p.m. 118 on the first Borough business day following its adoption. 119 120 ADOPTED THE __ DAY OF ____ 2020. 121 122 123 Matt Cooper 124 Presiding Officer 125 126 ATTEST: 127 APWL 128 129 April Trickey, CMC Jill S. Dolan ~ 130 Borough Clerk Borough Attorney

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109 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE I. Request

Ordinance No: 2019-20-2D Date Introduced: June 11 2020

Abbreviated Title: Appropriating $1,300,000 to the Transit Enterprise Projects Fund to Acquire Land Described as Tract A-2 Grace Park Subdivision

II. Financial Detail

Department/Division Affected: Assessing / Land Management

Transit Enterprise Transit Enterprise EXPENDITURE 01pera f mq Fun d P roJec . ts Fun d T oa t I FY 19/20 FY 19/20 FY 19/20 Land & Land Improvements 1,300,000 Capital Outlay Contribution to Transit Enterprise Projects Fund 1,300,000 Total 1,300,000

SOURCE OF FUNDING Contribution from Unrestricted Net Position 1,300,000 Contribution from Transit Enterprise Operating Fund 1,300,000 State Grants Total 1,300,000 1,300,000

Specify Funding Sources: Transit Enterprise Operating Fund unrestricted net position

OTHER FUNDING (PREVIOUSLY APPROPRIATED)

Ill. Project Purpose:

To fund the acquisition of land described as tract 2-A, Grace Park Subdivision for the new transit facility IV. Analysis of Future Liabilities and Funding Sources:

V. Fund Certification: I certify that funding sources are available as detailed in II above.

�Date Chief Financial Officer

110 W:\Financial Services\FS Ordinances & Resolutions\ORDINANC\FY20\LM Transit Facility Site 6-11-20\LM Transit Facility Site fiscal note v3.docx Lheck Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNssc 3.20.010 c.) Version 3 Version 4 Originator's Name: SANDRA MOTA Department: ASSESSING/LAND MANAGEMENT To Be Introduced/Sponsored By: MAYOR BRYCE WARD Abbreviated Ordinance Title: TRANSIT SITE LAND ACQUISITION Department(s)/Division(s) Affected: TRANSPORTATION

Proposed Introduction Date: JUNE 11, 2020 Ordinance No.: 2019-20-2D

Does this ordinance authorize: 1) a new or expansion of services which entails additional costs beyond that approved in the current adopted budget? Yes -- No --✓ * 2) a project that is capital in nature and increases operational costs of the Borough in the current or any future fiscal year? Yes __ No _,_ *

FISCAL IMPACT PRO FORMA SUMMARY - BEST ESTIMATE Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY of Current FY Operations Operations Operations Operations Required Information/Estimates FY 20 I FY 20 I FY 20 I FY 20 I FY 20 I 1. Timeline inclusive of all phases

2. Number and type of new positions which -----may------be required ------

3. Cost of operations and maintenance 4. Future costs to complete capital assets ..... 5. Estimated revenue impact .; 6. Estimated non-Borough funds that may be received: a. to fund the ordinance b. to fund future phases c. to fund future operations and maintenance costs 7. Anticipated annual tax subsidy

Is backup attached? Yes No ANDRA MOTA Contact Person's Name, for FIS questions: S Extension: 1247 Director(s) Signature(s): � JYv\.� �,�vl?O Date: Mayor's Office or Assembly Member SignaturU� i). Wd/1-- -:Shi/JD Date: I Chief Financial OfficerSignature: � , • th,,�.�� .µvd1 f-b .q;7;df) Date: . u I/

\\tundra2\wor1

MEMORANDUM

To: Fairbanks North Star Borough Assembly

Through: Bryce Ward, Borough Mayorw \-6'"bvJ

From: Michael Bork, Director of Parks and Recreation

Date: August 13, 2020

Subject: Resolution 2020 - 33

Attached for your approval is a Resolution authorizing the Mayor to enter into a Memorandum of Agreement with the City of Fairbanks for maintenance of Gordon Wear Park. The Borough exercises area-wide powers for parks and recreation, including maintenance and improvement of parks within the city. The Borough's Department of Parks and Recreation is staffed, equipped, and authorized to manage and maintain parks in our community. The City of Fairbanks, Borough, and Alaska Department of Transportation and Public Facilities have multiple agreements parceling out responsibility based on each organization mission for several sections of the Chena River corridor pedestrian facilities stretching from the Steese Highway Bridge to Peger Road. The City of Fairbanks owns Gordon Wear Park and the adjoining parking lot. The City of Fairbanks maintains the parking lot and lights. The Borough maintains the park, path, and path lights.

This Memorandum of Agreement would renew a prior agreement signed between the Borough and the City of Fairbanks regarding the maintenance and management of the park signed in May of 2000 that recently expired.

I request your consideration, and urge your approval of this Resolution.

Attachments: Resolution

113 1 By: Bryce Ward, Mayor 2 Introduced: August 13, 2020 3 4 FAIRBANKS NORTH STAR BOROUGH 5 6 RESOLUTION NO. 2020 - 33 7 8 A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH 9 THE CITY OF FAIRBANKS FOR MAINTENANCE AND MANAGEMENT OF GORDON WEAR 10 PARK 11 12 WHEREAS, The Fairbanks North Star Borough (Borough) and the City of 13 Fairbanks entered into a 20-year agreement for the maintenance and management of 14 Gordon Wear Park, formerly known as Shoreway Drive Park, which expired in May of 15 2020; and 16 17 WHEREAS, The City of Fairbanks and the Borough wish to renew the original 18 Memorandum of Agreement; and 19 20 WHEREAS, The Borough exercises area-wide powers of parks and 21 recreation including maintenance and improvements of parks within the city; and 22 23 WHEREAS, The Borough, through its Department of Parks and Recreation, 24 is staffed, equipped, and authorized to manage and maintain park properties; and

25 26 WHEREAS, The Borough, City of Fairbanks, and Alaska Department of 27 Transportation and Public Facilities jointly manage and maintain pedestrian and park 28 facilities along the Chena River Corridor from the Steese Highway Bridge to the Peger 29 Road Bridge, including Gordon Wear Park; and 30 31 WHEREAS, Area residents and visitors to the community benefit in the use 32 and enjoyment of the park. 33

Fairbanks North Star Borough. Alaska RESOLUTION NO. 2020- Page 1 of 2 114 34 NOW THEREFORE BE IT RESOLVED that the Assembly of the Fairbanks 35 North Star Borough authorizes the Mayor, or his delegate, to execute and sign on behalf 36 of the Fairbanks North Star Borough, a Memorandum of Agreement between the 37 Fairbanks North Star Borough and the City of Fairbanks for maintenance and 38 management of Gordon Wear Park. 39 40 ADOPTED THE __ DAY OF ____ 2020. 41 42 43 44 Christopher Quist 45 Presiding Officer 46 47 48 ATTEST: APPROVED: 49 50 51 April Trickey, CMC Jill S, 52 Borough Clerk Borough Attorney

Fairbanks North Star Borough, Alaska RESOLUTION NO. 2020- Page 2 of 2 115 Introduced By: Mayor Matherly Introduced: July 27, 2020

RESOLUTION NO. 4926

A RESOLUTION APPROVING A MEMORANDUM OF AGREEMENT WITH THE FAIRBANKS NORTH STAR BOROUGH REGARDING MAINTENANCE OF GORDON WEAR PARK

WHEREAS, the Borough exercises area-wide powers for parks and recreation, including maintenance and improvement of parks within the City of Fairbanks; and

WHEREAS, the City owns and maintains the Shoreway Drive parking lot, adjacent to a landscaped area named Gordon Wear Park, formerly known as Shoreway Drive Park; and

WHEREAS, the Fairbanks Rotary Club, through investment of private capital , labor, and resources constructed substantial improvements to the park area; and

WHEREAS, the City and the Borough entered into a prior Memorandum of Agreement (MOA) regarding the maintenance and management of Shoreway Drive Park in May of 2000, which expired on May 31, 2020; and

WHEREAS, the City and the Borough wish to continue the original MOA under substantially the same terms; and

WHEREAS, the Borough, through its Department of Parks and Recreation, is staffed, equipped, and authorized to manage and maintain park properties; and

WHEREAS, area residents and visitors to the community benefit in the use and from the enjoyment of a properly maintained park at this location.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Fairbanks, that the Mayor is authorized to execute a Memorandum of Agreement with the Fairbanks North Star Borough regarding maintenance and . gement of Gordon Wear Park substantially similar to Attachment A hereto. /

.,, ,/' PASSED and APPROVED this 27th ,day of J lyr202 .. / ./ / (_

116 AYES: PASSED and APPROVED on the CONSENT AGENDA NAYS: None ABSENT: None APPROVED: July 27, 2020

ATTEST: APPROVED AS TO FORM:

Resolution No. 4926 Page 2 of 2 117 Attachment A to Resolution No. 4926

MEMORANDUM OF AGREEMENT Transfer of Maintenance and Management

GORDON WEAR PARK

This Memorandum of Agreement is entered into this __ day of ___ _ 2020, between the City of Fairbanks, a municipal corporation of the State of Alaska, 800 Cushman Street, Fairbanks, Alaska 99701 (the "City"), and the Fairbanks North Star Borough, 907 Terminal Street, Fairbanks, Alaska 99701 .

WHEREAS, the Borough exercises area-wide powers for parks and recreation, including maintenance and improvement of parks within the City; and

WHEREAS, the City owns and maintains the Shoreway Drive parking lot, adjacent to a landscaped area named Gordon Wear Park; and

WHEREAS, the Rotary Club, through investment of private capital, labor, and resources has constructed substantial improvements to the park area; and

WHEREAS, the City and the Borough entered into a prior Memorandum of Agreement (MOA) regarding the maintenance and management of Gordon Wear Park formerly known as Shoreway Drive Park back in May of 2000, which expired on May 31, 2020; and

WHEREAS, the City and the Borough wish to continue the original MOA under substantially the same terms; and

WHEREAS, the Borough, through its Department of Parks and Recreation, is staffed, equipped, and authorized to manage and maintain park properties; and

WHEREAS, area residents and visitors to the community benefit in the use and from the enjoyment of a properly maintained park at this location.

NOW, THEREFORE, BE IT MUTUALLY AGREED BY THE CITY OF FAIRBANKS AND THE FAIRBANKS NORTH STAR BOROUGH as follows:

Section 1. Park Property:

Gordon Wear Park formerly known as Shoreway Drive Park, an irregular tract of land described as follows:

A tract of land located within Section Ten (10), Township One (1) South, Range One (1) West, Fairbanks Meridian, Fairbanks Recording District, Fourth Judicial District, State of Alaska, more particularly described as follows:

118 A tract of land created by accretion, comprising that area shown on the attached map designated "Exhibit A", with bounded limits at follows:

Bounded on the North by Tract H-%-B and the Church Tract as depicted on the replat of the portion of Blocks 5 and 6, and Tracts F-1, F-2, H-4, H-5, and Church Property, North Addition to the Fairbanks Townsite, filed on July 17, 1985 as Instrument No. 85-131, Records of the Fairbanks Recording District, Fourth Judicial District, State of Alaska:

Bounded on the East by the North Bank of the Chena River;

Bounded on the South by the north bank of the Chen a River;

Bounded on the West by the easterly right-of-way limit of North Cushman Street.

EXCEPTING the asphalt parking lot and island/meridian located therein, over which the City reserves control as set forth by the terms below.

Section 2. Transfer:

The City hereby transfers management and maintenance of the park property to the Borough as set forth by the terms of this Agreement.

Section 3. Maintenance:

The Borough will maintain the Park Area, including care of flowers, lawns, trees, shrubbery, seating areas, and sidewalks, bearing all cost for such maintenance. The City will be responsible for repairing any damage to curbs that result from use or maintenance of the parking lot.

Section 4. Utilities:

The Borough provides electrical and water utilities at its expense for use as needed for maintenance of the Park Area.

Section 5. Parking:

The City reserves control of the parking lot, including responsibility for maintenance expenses of snow removal, sweeping, lighting, storm water drainage, and usual lot expenses.

Memorandum of Agreement Gordon Wear Park Page 2 of 5

119 Section 6. Law Enforcement:

The Borough may require law enforcement assistance at the Park Area. The City will provide prompt response to calls for assistance, within the limitations of higher police priorities and staffing levels. Borough representatives will coordinate with the Police Department at the beginning of each maintenance season.

Section 7. Occupancy:

The Park Area is made available at no charge to the Borough in the manner of a licensed use for the term of this Agreement. Nothing in this Agreement will be construed to convey a real property interest to the Borough such that the City will be permanently secured in its ownership of the Property.

Section 8. Term:

This MOA will be for a period of __ years from the initial date herein, unless otherwise agreed to by the parties in a written amendment.

Section 9. Exculpation and Indemnity:

Neither party to this Agreement will be liable to the other for loss, injury, or damage to its employees, contractors, agents, or members of the public from any cause arising from their respective use as provided herein.

Section 10. Termination:

Either party may terminate this Agreement without cause upon 90-days written notice to the other party.

Section 11. Entire Agreement:

There are no other agreements, written or oral, which affect this MOA.

IN WITNESS WHEREOF, the Parties execute this Memorandum of Agreement:

Memorandum of Agreement Gordon Wear Park Page 3 of 5

120 CITY OF FAIRBANKS ATTEST

Jim Matherly D. Danyielle Snider, MMC Mayor City Clerk

State of Alaska ) ) Fourth Judicial District )

This is to certify that on the __ day of ___ __ 2020, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn, personally appeared Jim Matherly, known to me to be the Mayor of the City of Fairbanks, and D. Danyielle Snider, known to me to be the City Clerk of the City of Fairbanks, and that they acknowledged before me that they executed this agreement on behalf of the City of Fairbanks under the authority granted by the Fairbanks City Council.

IN WITNESS WHEREOF, I have set my hand and affixed my official seal the day and year written above.

NOTARY PUBLIC My Commission expires: _____

Memorandum of Agreement Gordon Wear Park Page 4 of 5

121 FAIRBANKS NORTH STAR BOROUGH ATTEST

Bryce Ward April Trickey, CMC Mayor Borough Clerk

State of Alaska ) ) Fourth Judicial District )

This is to certify that on the __ day of _____ 2020, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn, personally appeared Bryce Ward, known to me to be the Mayor of the Fairbanks North Star Borough, and April Trickey, known to me to be the Borough Clerk of the Fairbanks North Star Borough, and that they acknowledged before me that they executed this agreement on behalf of the Fairbanks North Star Borough under the authority granted by the Fairbanks North Star Borough Assembly.

IN WITNESS WHEREOF, I have set my hand and affixed my official seal the day ~nd year written above.

NOTARY PUBLIC My Commission expires:

Memorandum of Agreement Gordon Wear Park Page 5 of 5

122 •• ,,. •· -0 0 MEMORANDUM OF AGREEMENT Transfer of Maintenance and Management SHOREWAY DRIVE PARK

TIIlS MEMORANDUM OF AGREEMENT, entered into in duplicate this~ day of fr'I A 't 2000, by and between CITY OF FAIR.BANKS a Municipal Corporation ofthe State ofAlaska, with address of 800 Cushman Sttcet, Fairbanks, Alaska 99701-4615, and FAIRBANKS NORTH STAR BOROUGH, with address of 809 Pioneer Road, Fairbanks, A1ask:a, 99701

WHEREAS, The Fairbanks North Star Borough (the Borough), exercises area wide powers for Parks and Recreation, including maintenance and improvement ofparks within the City; and

V/HEREAS, The City ofFairbanks (the City) owns and maintains Shoreway Drive Parking Lot, includmg the adjacent landscaped area sometimes cailed Golden Heart Parle or Shoreway Drive Park, end informally dedicated by the Fairbanks Rotary Club as Gordon Wear Park; and

WHEREAS, The Rotary Club, through investment ofprivate capital, labor and resources has constructed substantial improvements to the park area:

WHEREAS, The Borough, through its Department ofParks end Recreation, is staffed, eqwpped and authorized to manage and maintain park properties;

WHEREAS, area residents and visitors to the community would benefit in the use or from the enjoyment of a properly maintained park at this location:

NOW THEREFORE, BE IT MUTUALLY AGREED BY AND BETWEEN THE CITY OF FAIRBANKS, FAIRBANKS ALASKA and FAIRBANKS NORTH STAR BOROUGH, FAIRBANKS, ALASKA that:

Section 1. Parle Property: Shorcway / Rotary Park, an irregular tract of land descnoed as follows:

Bounded on the North by Church Tract and Tract H-5-B;

Bounded on the East by Tract H-5-B;

According to Replat of a Portion ofBlocks 5 & 6, and Tracts F-1, F-2, H-4, H-5 and Church Property, North Addition to Fairbanks Townsite, Filed July 17, 1985 as Plat No. 85-131; and

Bounded on the West by the Cushman Street Bridge guarmail, being generally parallel with the West boundary of said Church Tract extended southerly to the Chena River; and

Bounded on the South by the mean high wate.r line of1he Cbena River: Said external boundaries shown on the attached "Exhibit A"

EXCEPTING thcreftom the asphalt parking lot and island/ merklian located therein.:. . . .

123 p 0

Section 2. Transfer: The City of Fairbanks hereby transfer,;: management and maintenance ofthe park property to the Borough as set forth by the terms of this Agreement.

Section 3. Maintenance: The Borough shall maintain the Park area, including care of flowers, lawns, trees, shrubbery, seating areas and sidewalks. bearing all cost for same. The City shall be responsible for repairing any damage to curbs that may result :from use or maintenance of the parking lot.

Section 4. Utilities: The City shall provide electrical and water utilities at its expense, for use by the ~!lrougb as needed for mamtenance of the Parle area.

Section 5. Parking: The City reserves control ofthe Parking Lot, including responsibility for maintenance expenses of snow removal. sweeping. lighting._storm water drainage and usual lot expenses.

Section 6. Law Enforcement: The Borough may, from time to time, require Jaw enforcement assistance at the property. The City, through its Police Department, shall provide prompt response to calls for assistance, within the limitation of higher police priorities end staffing levels. Borough repiesentatives shall coordinate with the Police Department Day Shift Commander and Downtown Foot Patrol Officer at the beginning of each mamtenance season.

SectiOII 7. Occupancy: Said property is made available at no charge to the Borough in the mmmer of a licensed use for the term ofthis Agreement; nothing in this Agreement shall be construed to convey a real property interest to the Borough, such that the City shall be permammtJy secured in its ownership of the Property.

Section 8. Term: This Memorandum ofAgreement shall endure for a period oftwenty (20) years from the initial date herein, unless otherwise agreed by the parties hereto in written amendment.

Section 9. Exculpation and Indemnity: No party to this Agreement shall be liable to any other party to this Agreement for loss, injury or damage to its employees, contractors, agents or members of the public from any cause arising from their ~ use as provided herein.

Section 10. T~on: Either party may terminate this agreement without cause, ninety days advance notice in writing first given to the other party.

Section 11. Entire Agreement: There are no other agreements, written or verbal. which affect this Memorandum of Agreement.

IN WITNESS WHEREOF, the Parties have executed this Memorandum of Agreement

CITY OF FAIRBAL~ ~~~Q,-kv -"\MES C. HA YES, l\i~

(SEAL)

' ----·-· .. ·- ... ·• ----- ·- --. ··· .-. ------124 :so , 45:! !Sa,3 ... p 0

FAilUIANK NOt,ST:__BOROUGB {J)Mia.~~ ~ONA LISA DREXLEii;&giii HANK HOVE, Mayor lT u.aunicipal Borough Clerk . :

(SEAL)

ACKNOWLEDGMENT

Stato ofAlaska ) )ss Fourth Judicial District )

THIS IS TO CERTIFY that on this 3 J day of fl1 ~ , 2000, before me. the mdersigned. a NOTARY PUBUC in and for the State ofAlaska, duly commission and sworn as such. personally appeared .James C. Hayes, known to me to be the Mayor of the City of'Fairbanks. and Nancy L DeLeon, Jmown to me to be the City Cleric of the City ofFairbaDks, · corporation named in the furegomg instrument. and that they acknowledged before me that they executed A~IN"...... ofsaid mw.icipal corporation, under the authority so granted by the Fairbanks City Council as tllj~~N•'li10il.and deed of said corporation. IN mylwld'm,'.';i;?""' ... ____

NO:YPUBLJ .cici Smith Commis.,ion Expires: 4-16-01

ACKNOWT BPQMENT

State of Alaska ) )ss Fourth Judicial District ) }lf\)]CJ A. '06l-\..ES

THIS IS TO CERTIFY that on this ~ I~~ day of 'Pl~ .2~ ore me. the undersigned. a NOTARY PUBLIC in and for the State of Alaska, duly ~ommissianeii~SVYOm as ch, personally appeared Hank Bm-e, known to me to be the Ma)IOI' of the Fairbanks North Star Borough. and Mw um. known to me to be the :.11t.>, Moncipal Borough Clerk of the mw.icipal corporation named in the foregoing instrument. and that they acknowledged before me that they executed the same for and on behalf of said municipal corporation, under the authority so granted by the Fairbanks North Star Borough as the 1ree and voluntary act and deed of said 001J101 atioo..

if, I have set my band and affixed my official seal the day and year above written.

,.~ ~~NOT Y LIC: .!.).kn Commission Expires: ~/ /0.5

- - ·--···

125 ADD

TOWNS/TE

/ GRIFFIN

PARK

:lJWEt

I FAIRBANKS NORTH STAR BOROUGH DEPARTMENT OF UNO MANAGEMENT P.O. BOX 712.67 r.AIRBANKS, Al.ASJO. 99707 Memorandum of Agraetr1ent Exhibit"A" . ... SCAL£ ; 1" = 200' 31 Jan. 2000 Shoreway Drive Parcel

------· ... .

126 maculat, oncepti . Cht1r1

0 50 100 150 Feet Gordon Wear Park Department of Parks and Recreation Fairbanks North Star Borough ~ 0 127 1 By: Marna Sanford 2 Referred to ARSAC: August 13, 2020

4 FAIRBANKS NORTH STAR BOROUGH 5 6 ORDINANCE NO. 2020 -27 7 8 AN ORDINANCE AMENDING FNSBC 14.04.110, COMMISSION -TERMS

10 WHEREAS, Appointments to Fairbanks North Star Borough (Borough) 11 boards and commissions are generally three-year terms; and 12 13 WHEREAS, Borough Service Area Commissioners are currently appointed 14 for two-year terms; and 15 16 WHEREAS, It is more efficient to have longer terms and eliminates two 17 commissioners reaching the end of their terms in the same year. 18 19 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 20 North Star Borough: 21 22 Section 1. This ordinance is of a general and permanent nature and shall 23 be codified. 24 25 Section 2. FNSBC 14.04.110, Commission -Terms, is hereby amended as 26 follows: 27 A. Immediately after qualifying, the commissioners first appointed after formation of 28 a service area shall draw lots at the office of the borough clerk to determine their initial 29 terms of office. Two classes of commissioners shall be established by said drawing. In 30 computing the membership of said classes the total number of commissioners shall equal

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Fairbanks North Star Borough. Alaska ORDINANCE NO. 2020- 128 Page 1 of 2 31 the number of commissioners established in accordance with FNSBC 14.04.090(A) plus 32 the alternate commissioner. 33 The first class shall consist of commissioners equal in number to one-half of the 34 total number of commissioners, and the members of said class shall serve an initial term 35 of [TWO]three years. 36 The second class shall consist of the alternate commissioner and the remaining 37 commissioners, and the members of said class shall serve an initial term of [ONE]two 38 year~. Thereafter, each commissioner and alternate commissioner shall serve a term of 39 [TWO]three years. 40 B. Enactment of the ordinance codified in this section shall not alter the term of office 41 of any service area commissioner as said term exists on the date of enactment. As each 42 said term expires, the successor to th~ commissioner whose term has so expired shall be 43 appointed for a term of [TWO]three years. When the first such successor is appointed in 44 each service area in existence on the date of enactment of this section, the assembly 45 shall also appoint an alternate commissioner for said service area whose term of office 46 shall be [TWO]three years. 47 48 Section 3. Effective Date. This ordinance is effective at 5:00 p.m. on the 49 first Borough business day following its adoption. 50 51 ADOPTED THE __ DAY OF ____ 2020. 52 53 54 Christopher Quist 55 Presiding Officer 56 57 ATTEST: APPROVED: 58 59 QA 60 April Trickey, CMC Jill S. Dolan 61 Borough Clerk Borough Attorney

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Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020- 129 Page 2 of 2 Fairbanks North Star Borough Mayor's Office PO Box 712671907 Terminal Street I Fairbanks, Alaska 99707-12671 (907) 459-1300 I www.fnsb.us

MEMORANDUM

TO: Fairbanks North Star Borough Assembly< THROUGH: Bryce Ward, Borough Mayor� v '9lJ FROM: Brittany Smart, Special Assistant to the Mayor

DATE: August 13, 2020

SUBJECT: Ordinance No. 2020-20-1E Appropriating $140,000 for the FY21 Comprehensive Economic Development Strategy (CEDS) Update Project

Attached for your approval is a proposed budget ordinance. The ordinance amends the FY 2020-21 budget by appropriating $140,000 from the General Fund fund balance for the FY21 Comprehensive Economic Development Strategy (CEDS) Update project to hire consultants to work with Fairbanks North Star Borough staff to undergo a 5-year update to the CEDS.

I urge its adoption.

Attachment: Ordinance

130 1 By: Bryce Ward, Mayor 2 Introduced: 08/13/2020 3 4 FAIRBANKS NORTH STAR BOROUGH 5 6 ORDINANCE NO. 2020 - 20 - 1E 7 8 AN ORDINANCE AMENDING THE FY 2020-21 BUDGET BY APPROPRIATING $140,000 9 FROM THE GENERAL FUND FUND BALANCE TO THE MULTI-YEAR GENERAL SUBFUND 10 FOR THE FY21 COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS) 11 UPDATE PROJECT 12 13 WHEREAS, The Comprehensive Economic Development Strategy (CEDS) 14 contributes to effective economic development in America's communities and regions 15 through a locally-based, regionally-driven economic development planning process; and 16 17 WHEREAS, The CEDS process serves as a means to engage community 18 leaders, leverage the involvement of the private sector, and establish a strategic blueprint 19 for regional collaboration as it provides a vehicle for individuals, organizations, local 20 governments, institutes of learning, and private industry to engage in a meaningful 21 conversation and debate about what capacity building efforts would best serve economic 22 development in the region; and 23 24 WHEREAS, A regional CEDS is a prerequisite for designation by the 25 U.S. Economic Development Administration (EDA) as an Economic Development District 26 (EDD); and

27 28 WHEREAS, A CEDS must be updated every five years to qualify for EDA 29 assistance under its Public Works and Economic Adjustment Assistance funding assistance 30 programs; and 31 32 WHEREAS, The State of Alaska formed the Alaska Regional Development 33 Organization (ARDOR) program in AS 44.33.896 to prepare and implement regional 34 economic development strategies; and

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 1 of 4 131 35 36 WHEREAS, The Fairbanks North Star Borough (Borough) Economic 37 Development Commission (EDC) is the designated ARDOR for Interior Alaska and has 38 been charged with developing, implementing, and updating the Borough CEDS, including 39 conducting annual reviews and five-year updates to ensure that it represents the 40 community's economic development vision; and 41 42 WHEREAS, The EDC developed the CEDS in 1999, which was adopted into 43 the Borough's Regional Comprehensive Plan in 2001; and 44 45 WHEREAS, The CEDS has been appropriately updated since its original 46 adoption as economic priorities have changed and to meet the five-year update 47 requirement; and 48 49 WHEREAS, The current CEDS was adopted in 2016 and is set to expire on 50 June 30, 2021; and 51 52 WHEREAS, Ordinance No. 2019-20 (FY 2019-20 budget) appropriated 53 $115,000 to the Mayor's department, Economic Development (Areawide) division to 54 support economic development in the Borough, but the funds did not get spent; and 55 56 WHEREAS, The estimated cost of a CEDS update for a region the size of 57 the Borough is $140,000; and 58 59 WHEREAS, The Administration intends to secure a contractor for the plan 60 development and public engagement; and 61 62 WHEREAS, CEDSs are important planning documents as they provide the 63 capacity-building foundation that creates the environment for economic prosperity and 64 resiliency.

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 2 of 4 132 65 66 NOW, THEREFORE, BE IT ORDAINED by the Assembly of the Fairbanks 67 North Star Borough: 68 69 Section 1. Classification. This ordinance is not of a general and 70 permanent nature and shall not be codified. 71 72 Section 2. General Fund Appropriation. The FY 2020-21 budget is hereby 73 amended by appropriating $140,000 to the General Fund budgetary guideline entitled 74 "Contribution to Multi-Year General Subfund" and by increasing Contribution from Fund 75 Balance by a like amount. 76 77 Section 3. Multi-Year General Subfund Appropriation. The FY 2020-21 78 budget is hereby amended by appropriating $140,000 to the Multi-Year General Subfund 79 budgetary guideline entitled "FY21 Comprehensive Economic Development Strategy 80 (CEDS) Update" and by increasing Contribution from General Fund by a like amount. 81 82 Section 4. Lapse of Funds. Upon completion or aban_donment of the 83 project, any unexpended, unencumbered funds will lapse to the General Fund fund 84 balance. 85 86 Section 5. Effective Date. This ordinance is effective at 5:00 p.m. on the 87 first Borough business day following its adoption. 88 89 90 ADOPTED THE __ DAY OF ____ 2020. 91 92 93 Christopher Quist 94 Presiding Officer 95

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 3 of 4 133 96 ATTEST: 97 98 ~ - 99 April Trickey, CMC Jill S. Dolan 100 Borough Clerk Borough Attorney

Fairbanks North Star Borough, Alaska ORDINANCE NO. 2020-20- Page 4 of 4 134 FAIRBANKS NORTH STAR BOROUGH FISCAL NOTE I. Request

Ordinance No: _2=02__=0 --=2 =0-______1E _ Date Introduced: :...A=u...g=us=t ,_1:..:3:.a.., =2=02=0______

Abbreviated Title: Appropriate $140,000 from the General Fund Fund Balance to the Multi-Year General Subfund for the FY21 Comprehensive Economic Development Strategy (CEDS) Update Project

II. Financial Detail

Department/Division Affected: Mayor's Office / Economic Development

Multi-Year EXPENDITURE General Fund General Subfund FY 20/21 FY 20/21 Contractual Services 140,000 Awaiting Budget Contribution to Multi-Year General Subfund 140,000 Total 140,000 140,000

SOURCE OF FUNDING Contribution from Fund Balance 140,000 Contribution from Facilities Maintenance Reserve Contribution from General Fund 140,000 Total 140,000 140,000

Specify Funding Sources: General Fund fund balance

OTHER FUNDING (PREVIOUSLY APPROPRIATED)

Ill. Project Purpose:

To fund the FY21 CEDS Update project

IV. Analysis of Future Liabilities and Funding Sources:

None

V. Fund Certification: I certify that funding sources are available as detailed in II above. 7/24/2020 Date f�Chief Financiall� Officer·@ ➔-----

W\Filancial Or

135 l,necl< Date Fairbanks North Star Borough Fiscal Version 1 Version 2 Impact Statement (FIS) (FNSBC 3.20.010 c.) Version 3 Version 4 Originator's Name: BrittanySmart Department: Mayor's Office To Be Introduced/Sponsored By: Mayor BryceWard Abbreviated Ordinance Title: FY21 CEDS Update Departrnent(s)/Division(s) Affected: Mayor's Office, Economic Development

Proposed Introduction Date: August 13, 2020 Ordinance No.: 2020-20-1E

Does this ordinance authorize: 1} a new or expansion of services which entails additional costs beyond that approved in the current adopted budget? Yes -- No --,/ * 2) a project that is capital in nature and increases operational costs of the Borough in the current or any future fiscal year? Yes __ No-✓-*

FISCAL IMPACT PRO FORMA SUMMARY - BEST ESTIMATE Remainder of 1st Full FY of 2nd Full FY of 3rd Full FY of 4th Full FY of Current FY Operations Operations Operations Operations Required Information/Estimates i:y20 -- I FY 20 I FY20 I. FY20 I - FY20_' I 1. Timeline inclusive of all phases

,, :\• . ' " �� 2. Number and type of new positions which ------may be required ------

3. Cost of operations and maintenance 4. Future costs to complete capital assets ' -:;:; ,, �� 5. Estimated revenue impact ' , .. . ; : ·, \ �-. . •· ', < .. :. - •, ,.; . 6. Estimated non-Borough funds that may ·., , �: . .'.; \, .. _ ·'-:;. . --�-- > .. : ...... "\ ' . .. \� ��;,;.\•_�i;::\-:- _·,,:,,· . be received: :: ··"\t ...... ;: ·:•· :}\ ;_/,'._. ,,:· -i:;,_',,: . . \:;';- \'; a. to fund the ordinance ' b. to fund future phases c. to fund future operations and maintenance costs 7. Anticipated annual tax subsidy

Is backup attached? Yes No .,

Brittany Smart Contact Person's Name, for FIS questions: Extension: 1302

Director(s) Signature(s): \ Date: Mayor's Office or Assembly Member Signature: -� 1J- w�� Date: ,/2-1{1tJJ< Chief Financial Officer Signature: i)etu,,,;[_ �. (B�. Date: 7/24/2020

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