Using online databases: RefWorks
What is RefWorks?
RefWorks is a web-based research management, writing and collaboration tool that allows you to gather, organise, store and share articles and references. You can include the references when writing documents and RefWorks can automatically format the cited references and final bibliography in a range of output styles.
How do I access it?
• Go to LibrarySearch at http://libsearch.canterbury.ac.uk/ or access it via the University Services on your Blackboard. • Log in using your CCCU username and password • If you are away from campus, or connecting with your own device over Wi- Fi, you will need to include @canterbury.ac.uk after your CCCU username [[email protected]] as well as your normal CCCU password. • Select Find Databases, click on R, then click on the link to RefWorks (New ProQuest version) to open it in a new tab
How do I use it?
NB: The first time you use RefWorks, you must register using your CCCU username and password, and then activate the new RefWorks account via your CCCU email account. If you have any problems, there is a brief guide to this available.
CC, October 2019 Getting started – importing references from subject databases (using ScienceDirect as an example)
• Look for any links offering the option ‘Export’ (see over page) or ‘Save to’ • Choose ‘Save to RefWorks’
1 Select the references you want 2 Click on Export
3 Click on Save to RefWorks, from the pop up screen menu 4 RefWorks will open in a new window
5 In RefWorks, you should receive a message informing you that the import has been successful
6 Click on OK to see the references.
The default is for the references to show in a brief form, called Normal View.
To change this, click on the tab, in the bottom right of the screen. You can choose Table View (bibliographic details shown in table layout for up to 2000 references); Full View (expanded details form); or Citation View (showing how it will look in your chosen referencing style and indicating if any necessary details might be missing).
The Edit function is available on Full View. This allows you to amend any details in the record, to add descriptive tags, or to add the article PDF.
In Citation View you can add any missing bibliographic details, by clicking on the relevant error indicator buttons.
CC, October 2019
Creating a folder in RefWorks to organise your references Any references you have imported into RefWorks will be in the “Last imported” area.
1 Click on My Folders in the left hand column & choose Add a folder
2 Type a name for your folder in the box.
3 Click on Save
You can move references into the folder by dragging and dropping them in individually, or by selecting several and using the Folders icon along the top menu bar to Assign them to an existing folder or Create a new one. You can create sub-folders if required and assign items to multiple folders.
Once the references are moved to the chosen folder you will see a message at the top of the screen to confirm the action has been completed
Menu bar – provides icons and text to indicate the functions
CC, October 2019 Find duplicates function is under the Tools icon. This will search for Exact Match, Close Match, or “Legacy” Close Match duplication. Brief explanations of the Match criteria are given.
Under Share you can export references to Excel as well as share them with a colleague.
CC, October 2019 Adding References
You can add a reference manually if you cannot import it automatically.
1 Select ‘Add’ from the menu bar.
2 Choose Create new reference
(3) Fill in the details and click on Save. You can change the template to suit the format of the item you are adding, e.g. Book, Web Page, Artwork, etc. Journal Article is the default template offered.
You can copy and paste to fill in the details and some suggestions may be offered by the system as you type.
You do not have to complete all the boxes.
You can also upload individual articles or documents. As you highlight and drag the item from a saved area to RefWorks, the blue Drop files here circle will appear. Once the upload is complete, you can check that the publication details have been added correctly and edit any errors.
You can install a Save to RefWorks widget on your browser bar to add references and full-text from any webpage. Click the Tools icon and follow the installation information.
CC, October 2019 Using the right reference style (e.g. Harvard)
Go to Create Bibliography and choose Citation Style Editor from the drop down menu.
Search for and select the style of referencing you need to use. N.B. Check with your tutor Cite Them Right – Harvard is the CCCU what referencing style you version of Harvard, but some programmes should use. require other styles.
Creating a reference list (bibliography)
RefWorks can help you create a reference list from your stored references:
• Choose the references to use by selecting them individually or by highlighting a folder in the left hand column • Click on the Create Bibliography icon on the Menu bar • Check that the correct citation style is showing at the top of the screen. If not, use the drop down menu to change to the correct style.
• The bibliography or reference list will be created automatically • You can choose and insert the list as required in your Word document.
You can also download a free Word plugin program provided by RefWorks. This allows you to insert and edit citations directly from RefWorks into a Word document. Install it from the Tools icon (then Tools again) on the menu bar. Options are provided for both Cite in Microsoft Word and Cite in Google Docs.
Where to go for further help
RefWorks provides a range of tutorials on YouTube https://www.youtube.com/watch?v=YFnobZuCPy0
Your Learning and Research Librarian will be able to help you make the best use of online resources. E-mail [email protected] to arrange a convenient time to meet.
CC, October 2019 RefWorks Import and Export Filter Guide
This table explains how to export/import references from individual databases to RefWorks. From off-campus, it is best to open RefWorks before you start. NOTE: For some databases you may need to ensure pop-ups are allowed.
Database Exporting references Importing to RefWorks Select ‘Add’ then ‘Import Open the reference you want to References’. Choose ‘Select file export and select
CC, October 2019 Select references by clicking the check boxes. From drop-down menu beside For selected items [Please select], Emerald Management choose Download Citation e-Journals In RefWorks, check the references On the next screen, choose format: have been imported successfully RefWorks, ensure the Direct import
box is ticked, and click on Download article citation data. When the screen reformats, click on Submit data to RefWorks Film Index International See ASSIA Click Settings. At Bibliography Manager, tick “Show links to import citations into” and choose RefWorks In RefWorks, check the references Google Scholar from the drop down menu. Click on have been imported successfully ‘Save’. When next you run a search, click “Import into RefWorks” below any reference you want. Open RefWorks and choose +Add, Select articles by clicking the check then Import references. Upload the boxes. Choose Export, then IEEE Xplore IEL RIS file and choose IEEE/IEE Citations and use RIS format. Click Electronic Library (IEL) as the RIS on Export. Format, then select Import. In RefWorks, click on + (Add). Select articles by Adding to Choose Import references and Favourites. follow the instructions to Import Under Tools, select ‘Export options’ from a file the downloaded RIS IngentaConnect and choose EndNote to allow them format file. to be saved in RIS format. In the pop-up window, ensure it shows the file as being RIS format, and choose RIS format again from the drop down menu. Click Import International Bibliog. of See CINAHL Theatre and Dance In RefWorks, click on + (Add). Choose Import references and To export items one at a time… follow the instructions to Import On the individual reference screen, JISC Library Hub Discover from a file the downloaded RIS click on Export as link, Choose (was COPAC) format file. EndNote, Zotero and click on Export In the pop-up window, ensure it Save the file as a RIS format file shows the file as being RIS format, and choose RIS format again from the drop down menu. Click Import Select references by clicking the In RefWorks, check the references check boxes. have been imported successfully JSTOR Near the top of the screen, click on NB You can register for a MyJSTOR Export Selected Citations and select account for extra features. Export to RefWorks.
CC, October 2019 This only lets you export items one at a time … on the Journals or In RefWorks, check the references News tab, run your search. have been imported successfully. Click on the title of an article you You may need to edit the record as LexisLibrary and want to export. Look for the Export information may appear in the LexisLibrary Newspapers Bibliographic References icon near wrong field, eg the journal details the top of the webpage (it is not may be in the title field. Use the always available). Check that it details in the title field to fill in the shows RefWorks Direct Export as correct boxes. the format, and click on Export. Medline See PsycINFO
To export items one at a time… On the item reference screen, In RefWorks, check the references Oxford Journals choose Cite. On the pop-up Citation have been imported successfully window, click on RefWorks.
Periodicals Archive Online See ASSIA Mark the record/s you want by clicking Save beneath the relevant record/s, to save them to MyMUSE In RefWorks, check the references Project Muse Library. Click on the link to MyMUSE have been imported successfully Library, choose Cite Library Items, select the items as appropriate and click on Export to RefWorks Select references by clicking the check boxes. Click on Export. On the PsycINFO Export Citation(s) popup screen, In RefWorks, check the references (or any other Ovid select RefWorks under Format, have been imported successfully. databases) select any other export options required, and click on Export RILM (Abstracts of Music See CINAHL Literature) Select references by clicking the check boxes. Click on Export. In RefWorks, check the references ScienceDirect On the popup Export window, have been imported successfully choose Save to Refworks. Social Policy and Practice See PsycINFO SPORTDiscus See CINAHL To export items one at a time… On the individual reference screen, click on Download citation link. Taylor and Francis Online In RefWorks, check the references Choose format: RefWorks Direct Journals have been imported successfully Export, amend other export options as required and click on Download citations Select multiple references as you move through the pages of results. In RefWorks, check the references Web of Science Remember to Add to Marked List have been imported successfully before you move on to the next
CC, October 2019 page. Click on Marked List. At Step 3, Select destination choose:Save to RefWorks. For references from a single page, choose Save to RefWorks at the top or bottom of the page and on the popup, choose the appropriate Record Content and click Send.
CC, October 2019