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Employee Policies and Procedures Manual (NVCC)

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Employee Policies and Procedures Manual (NVCC) Naugatuck Valley Community College Employees’ Policies and Procedures Manual plus Adjunct Faculty Information Zinser Rose Garden June 2012 Revisions and updates to this Manual are on-going and can be found on the College website: nv.edu/employeemanual Welcome to NVCC! 2012 We are delighted to have you as an employee of Naugatuck Valley Community College. The Employees‟ Policies & Procedures Manual is designed to acquaint you with Naugatuck Valley Community College and its policies, procedures, benefits, and services and to help you understand your responsibilities to the College. The eight sections are intended to provide easy access to the information you seek: Introduction Policies Employment Information Wage & Salary Administration Employee Benefits Communication Systems Procedures & Services Faculty & Academic Information The manual incorporates two categories of policies and procedures with which employees are expected to comply: As we transition members of the newly established ConnSCU and the Board of Regents, those policies and procedures established by the Board of Trustees of Connecticut Community-Technical Colleges or other state agencies which affect college employees will remain in place to be replaced by Board of Regents policies. A number of local policies and procedures emanating from Weekly Bulletin “Action” statements and decisions by the President of NVCC that are distributed by email. Hard copies of past issues are available in the Office of the President. Other documents also contain critical information necessary for compliance with all college procedures and policies. The companions to the Employees‟ Policies & Procedures manual are the: College Catalog Student Handbook Policies of the Board of Trustees for Connecticut Community-Technical Colleges Respective Collective Bargaining Agreements In the event that local policies or procedures appear to conflict with “higher order” laws as they are approved, contracts, policies or procedures, the highest order usually takes precedent, e.g., Board of Trustees‟ policies supersede local policies. This is a “living” and changing document. When policies are changed or added by off-campus policy-makers or Weekly Bulletin announcements, they are promptly changed in the document on the Web. I hope this manual will become a resource tool for you on a day-to-day basis. For your convenience, multiple hard copies of this latest printing are located in the Library/Learning Resource Center. The Web is the best place to find the most up-to-date manual contents, and in the future we plan to frequently publish changes on line without re-printing hard copies of the manual. All employees are expected to be aware of and comply with changes as they occur and are announced. Welcome to the NVCC team! Daisy Cocco De Filippis, Ph.D. President Consolidation of Higher Education Agencies As of January 1, 2012, the Board of Trustees was replaced by the Board of Regents. However, all policies and procedures adopted by the Board of Trustees shall remain in effect unless and until the Board of Regents amends or eliminates those policies and/or procedures. General Disclaimer This informational manual is to acquaint you with the College‟s procedures, policies and regulations. While the College wholeheartedly subscribes to the policies and procedures described herein, they are not terms or conditions of employment. The College reserves the right to modify, revoke, suspend, terminate, or change any or all such policies or procedures, in whole or in part, at any time, with or without prior notice, because of funding limitations, changing legal requirements, and other conditions or reasons. This manual is not intended to create, nor is it to be construed to constitute a contract between the College and any one or all of its employees. To the extent that any part of this manual conflicts with state or federal law, state or federal law shall govern. All employees are subject to the provisions of State Statutes and Regulations and to the Board of Trustees/Board of Regents (BOT/BOR) policies and procedures posted on the BOR website. When a policy of the BOT refers to the Board of Trustees, the equivalent word is the BOR. When there is a referral to the Chancellor, the equivalent employee is the President of the BOR. The Employees’ Policies & Procedures Manual is distributed to all staff of NVCC. Contents are subject to change at any time. Updates to the manual are posted on the College website. Employees are responsible for keeping abreast of the changes and complying with the most current guidelines. TABLE OF CONTENTS INTRODUCTION ........................................................................................................... 1 A Brief History of NVCC .................................................................................................................... 1 Features of the Campus ................................................................................................................... 1 Strategic Planning at NVCC .............................................................................................................. 2 Executive Summary .......................................................................................................................... 2 NVCC Foundation ............................................................................................................................. 3 POLICIES ................................................................................................................... 5 Americans with Disabilities Act Grievance Procedure for the General Public ................................. 5 NVCC‟s Grievance Procedure ......................................................................................................... 5 Affirmative Action Policy Statement –March 2012 .......................................................................... 5 Affirmative Action Objectives Summary ........................................................................................... 7 Affirmative Action Grievance Procedure .......................................................................................... 8 AIDS & Other Communicable Diseases Policy.............................................................................. 10 Animals on Campus ....................................................................................................................... 12 Biomedical Waste .......................................................................................................................... 12 Children on Campus ...................................................................................................................... 16 Code of Ethics for Community Colleges ........................................................................................ 17 Code of Ethics for Public Officials and State Employees .............................................................. 20 Computer Resources & Software .................................................................................................. 21 Community Colleges‟ Policy on Computer Resources .............................................................. 21 Software Inventory Control ......................................................................................................... 28 Termination of Computer and Network Privileges with NVCC ................................................... 30 Electronic Communications – Email and VoiceMail ................................................................... 30 Data Management Policy ........................................................................................................... 36 Data Storage & Retention Policy ................................................................................................ 38 Security for Mobile Computing & Storage Device Policy ........................................................... 40 Remote Access Policy ................................................................................................................ 44 Copyright Act & Photocopying Policy ............................................................................................ 47 Drug-Free Workplace ..................................................................................................................... 48 Drugs & Alcohol Policy in the Community Colleges ...................................................................... 50 Facilities Projects & Renovations................................................................................................... 51 Family Educational Rights and Privacy Act ................................................................................... 51 Fitness Center Policies .................................................................................................................. 55 Freedom of Information Act ........................................................................................................... 56 Grants & Fundraising - Public & Private ........................................................................................ 56 Laboratories ................................................................................................................................... 56 Nondiscrimination Policy of the Board of Trustees ........................................................................ 57 People with Disabilities in the Community Colleges .....................................................................
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