AGENDA UNION PUBLIC SCHOOLS SPECIAL MEETING of the BOARD of EDUCATION June 12, 2020 12:00 P.M

AGENDA UNION PUBLIC SCHOOLS SPECIAL MEETING OF THE BOARD OF EDUCATION June 12, 2020 12:00 p.m. This meeting will be conducted entirely via videoconferencing. https://www.youtube.com/c/unionuview

Those present at remote locations will be: Dr. Kirt Hartzler, Superintendent Ken Kinnear, President Heather McAdams, Vice-President Lisa Ford – Clerk Stacey Roemerman – Deputy Clerk Jeff Bennett – Board Member Barbara Swinburne – Board Secretary/Minutes Clerk

With the exception of the agenda item calling the meeting to order, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed below.

I. ROUTINE A. CALL MEETING TO ORDER B. ROLL CALL OF THE BOARD C. ADOPTION OF THE AGENDA

II. CONSENT AGENDA All of the following items, those items of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items: A. Minutes: May 15, 2020 – Special Minutes Attachment “A” B. Facilities use license agreements as outlined in Attachment “B,” and authorize the Senior Facilities Manager, Art Churchill to execute the agreements; C. Letter of Agreement with MidFirst Bank and Jenks Public Schools for the 2020 Backyard Bowl as outlined in Attachment “C,” and authorize the Director of Athletics to sign the agreement. D. Extended service agreement with Daktronics, Inc., in the amount of $5,545.00 from the general fund as outlined in Attachment “D,” and authorize the Superintendent or designee to execute the agreement. E. Contract, Performance License and Video License with Music Theatre International in the total amount of $5,484.00 from activity funds for the 2021 All-School Musical as outlined in Attachment “E,” and authorize the Superintendent or designee to execute the contracts.

Agenda June 12, 2020 Page Two

F. Time extension agreement with SHL Talent Measurement, previously approved on March 9, 2020, for Brainbench business industry certification testing, at no additional charge as outlined in Attachment “F,” and authorize High School Principal, John Chargois to execute the agreement. G. Ratification of the Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for Ochoa Elementary in the amount of $12,430.36 from a leader.org grant and the general fund as outlined in Attachment “G.” H. Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for McAuliffe Elementary in the amount of $10,848.34 from the general fund as outlined in Attachment “H,” and authorize the Superintendent or designee to execute the agreement. I. Facility Use and License Agreements with Asbury United Methodist Church Annex, Goodwill Industries, Owasso Public Schools, Rogers State University, The Salvation Army; Community Service Council of Greater Tulsa; Whirlpool Corporation, Workforce Muskogee and Workforce Pryor to provide ABE/GED/ESL classes for the 2020-2021 school year, as outlined in Attachments “I-1” – “I-9,” and authorize the Superintendent or designee to execute the agreements. J. Memorandum of Understanding with Goodwill Industries of Tulsa for students with disabilities as outlined in Attachment J“,” and authorize the Director of Special Services, Deborah Wolin and the Superintendent or designee to execute the agreement. K. Renewal of the Service Agreement with Healthcare Safety Solutions, Inc., for safety consulting services in the amount of $25,000.00 from the general fund and building funds as outlined in Attachment “K,” and authorize the Superintendent or designee to execute the agreement. L. Approval of commitment to participate, per the Letter of Support, for Union to participate in the Mental Health Association Oklahoma (MHAOK) Comprehensive Suicide Prevention initiative, as outlined in Attachment “L.” M. Approval of purchase of Zoom licenses from OneNet in the amount of $350.00 from general fund as outlined in Attachment “M,” and authorize the Executive Director of Technology, Todd Borland to execute the agreement. N. Renewal of the annual service agreement with Chem Aqua for water treatment services in the amount of $47,736.00 from the general fund as outlined in Attachment “N,” and authorize the Superintendent or designee to execute the agreement. O. Renewal of the annual service agreement with Clifford Power for maintenance and inspection of generators in the amount of $8,076.00 from general fund as outlined in Attachment “O,” and authorize the Superintendent or designee to execute the agreement. P. Renewal of the annual service agreement with KONE, Inc., for elevator maintenance in the amount of $21,720.00 as outlined in Attachment “P,” and authorize the Superintendent or designee to execute the agreement. Agenda June 12, 2020 Page Three

Q. Renewal of the annual service agreement with Praetoria Security for alarm response service in the amount $9,834.60 as outlined in Attachment “Q,” and authorize the Superintendent or designee to execute the agreement. R. Utility Easement Agreement with the Public Service Company of Oklahoma (PSO) for the primary power and transformer that will service the Union High School Stadium Renovation Complex and new band building, as outlined in Attachment “R,” and authorize the Superintendent or designee to execute the agreement. S. GMP Amendment No. 4 with Flintco LLC for a credit to the construction management contract for Phase II of Ochoa Elementary in the amount of ($200,000.00) bond funds, as outlined in Attachment “S,” and authorize the Superintendent or designee to execute the agreement. T. GMP Amendment No. 5 with Flintco LLC for a credit to the construction management contract for Phase III of Ochoa Elementary in the amount of ($500,000.00) bond funds, as outlined in Attachment “T,” and authorize the Superintendent or designee to execute the agreement. U. Agreement with Municipal Finance Services in the amount of $41,525.00 from the general fund and/or bond funds as outlined in Attachment “U,” and authorize the Superintendent or designee to execute the agreement. V. Service Agreement with AmericanChecked for background check services in the amount of $36.50 per name submitted as outlined in Attachment “V,” and authorize the Executive Director of Human Resources to execute the agreement and initiate payment under the agreement. W. Agreement with TALX for unemployment claims management services at a cost of $6,195.00 from the general fund as outlined in Attachment “W,” and authorize the Superintendent or designee to execute the agreement. X. Service Agreement with Worxtime, LLC, for the purchase of software licenses for ACA requirement tracking, as outlined in Attachment “X,” and authorize the Superintendent or designee to execute the agreement. Y. Approval of the continued use of The Standard Insurance Company for additional disability coverage as outlined in Attachment “Y,” and authorize the Executive Director of Human Resources to sign and make payments under the agreement. Z. Equipment support services quote with Kronos, Inc., for the District’s Kronos time clocks, as outlined in Attachment “Z,” and authorize the Superintendent or designee to execute the quote. AA. Personnel resignations and terminations as outlined in Attachment “AA.” BB. Employment of certified and/or support staff as outlined in Attachments “BB-1” and “BB-2.” CC. Transfer of students under the Education Open Transfer Act for the 2020-2021 school year as outlined in Attachment “CC.” Agenda June 12, 2020 Page Four

DD. Higher Education reimbursement payments for certified personnel as outlined in Attachment “DD.” EE. Appointment of the district Treasurer, Assistant Treasurers, Encumbrance Clerk, and Activity Fund Custodians for the 2020-2021 fiscal year; and appointment of Sherri Fair, Director of Federal Programs, as the authorized representative to sign for federal, state, or local grant applications, contracts, reimbursements for the district, open and/or emergency transfers, and/or reporting documents for the 2020- 2021 fiscal year as outlined in Attachment “EE.” FF. Monetary Donations as outlined in Attachment “FF.” GG. Activity fund budget sub-accounts, revenues and expenditures for FY 2020-2021 as outlined in Attachment “GG.” HH. Fundraising activities for school activity sub-accounts and common expenditures for same for the 2020-2021 FY as outlined in Attachment “HH.” II. Crowdfunding donations for FY 2019-2020 as outlined in Attachment “II.” JJ. Authorization to issue, revise, pay and close encumbrances and claims; and final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in FY 2019-2020 as outlined in Attachments “JJ-1” and “JJ- 2.”

III. BUSINESS AGENDA

A. Instruction 1. Consider and take action on the Provider Agreement, A. Pennington Oklahoma Early Childhood Program (OECP) with Community Action Project of Tulsa County (CAPTC) for the Rosa Parks Early Childhood Education Program. REF. #1 2. Consider and take action on the Memorandum of A. Pennington Understanding for the Union Public Schools Head Start Program with Community Action Project of Tulsa County (CAPTC) for the Rosa Parks Early Childhood Education Program. REF. #2

3. Consider and take action on the Family and Children’s A. Pennington Services agreement as well as the F&CS budget amount for Rosa Parks Early Childhood Education Center for OECP classrooms. REF. #3

Agenda June 12, 2020 Page Five

4. Consider and take action on the Family and Children’s A. Pennington Services agreement as well as the F&CS budget amount for Rosa Parks Early Childhood Education Center for Head Start classrooms. REF. #4

5. Consider and take action on the purchase of a five-year Matt McCready soft-ware license with QuaverMusic.com for curriculum software, in the amount of $115,150.00 from bond funds. REF. #5 6. Consider and take action on a contract with SeeSaw Gart Morris Learning System in the amount of $66,615.00 from bond funds. REF. #6

7. Consider and take action on the renewal of Follett School Gart Morris Solutions-Destiny Library Management subscription in the amount of $78,885.75 from bond funds. REF. #7

8. Consider and take action on the purchase of ManageEngine Todd Borland Desktop management licenses from ZOHO Corporation, in the total amount of $59,283.45 from general and bond funds. REF. #8

9. Consider and take action on the purchase of 260 NewLine Todd Borland interactive panels from Trinity 3 in the total amount of $415,400.00 from bond funds. REF. #9

10. Consider and take action on the Master Software License Dr. Nelson and Service Agreement with Mentoring Minds, L.P. in the amount of $59,089.24 from bond funds. REF. #10

11. Consider and take action on the expenditure of up to Sandi Calvin $1,600,000.00 from the general fund to purchase textbooks and software for the 2020-2021 school year. REF. #11

12. Consider and take action on the expenditure of up to Sandi Calvin $1,600,000.00 from bond funds to purchase textbooks and software for the 2020-2021 school year. REF. #12 Agenda June 12, 2020 Page Six

13. Consider and take action on the expenditure of up to Sandi Calvin $300,000.00 from bond funds, the general fund, and grants to Project Lead The Way for instructional materials for the elementary and secondary sites for the 2020-2021 school year. REF. #13 B. Personnel 1. Consider and take action to name the Principal of 6th Jay Loegering Grade. REF. #14

2. Consider and take action to name the Principal of Rosa Jay Loegering Parks Elementary School. REF. #15

3. Consider and take action on a contract with BancFirst Jay Loegering Insurance Services for broker services for the Districts’ property/casualty/liability/workers’ compensation coverage lines for the 2020-2021 fiscal year in the amount of $96,000.00 from general and/or bond funds. REF. #16

4. Consider and take action on an agreement with CareATC Jay Loegering to provide national shared site clinic services to Union PPO employees. REF. #17

5. Consider and take action on insurance renewals for general Jay Loegering liability/auto and other specified coverages for the policy year beginning July 1, 2020, from general and building funds, and authorize the Executive Director of Human Resources to sign any associated contract(s) and initiate payments under the contract(s). REF. #18 C. School Operations 1. Consider and take action to award bids for food, paper and Lisa Griffin bread, and renew produce, commercial pizza, frozen custard, and chemicals for the 2020-2021 fiscal year and approve blanket purchase orders for same. REF. #19

2. Consider and take action on the start and end times for C. Bushyhead the 2020-2021 school year as recommended. REF. #20 Agenda June 12, 2020 Page Seven

3. Consider and take action on extension of the agreement with C. Bushyhead American Waste Control for waste collection and recycling services in the amount of $148,000.00 from general fund. REF. #21 4. Consider and take action on the renewal of annual service C. Bushyhead agreements with West Termite and Pest Management, Inc., for pest management services for the district and cafeterias, in the total amount of $50,848.00 from Child Nutrition and general funds. REF. #22

5. Consider and take action to accept the bid for the 6th/7th Fred Isaacs Grade Center Pool Dehumidification Unit Replacement Project and award the contract to Shoemaker Mechanical in the amount of $234,776.00 from bond funds. REF. #23 D. Finance

1. Consider and take action on the annual blanket purchase order D. Young encumbrances and authorize the encumbrance clerk to establish said encumbrances/purchase orders for the 2020-2021 fiscal year contingent on the approval and appropriation of the 2020-2021 budget, and authorize the encumbrance clerk to expense the utilities and increase utility encumbrances and purchase orders as necessary to pay all utility invoices and expenses through June 30, 2021. REF. #24

2. Consider and take action on the purchase of Munis software Dr. Williams licenses, support & upgrades; client access licenses; and Operating System database (OSDBA) and upgrade support from Tyler Technologies in the amount of $257,571.18 from general and/or bond funds. REF. #25

3. Consider and take action on 2019-2020 general, building Dr. Williams and child nutrition budget revisions. REF. #26

4. Consider and take action on the 2020-2021 Temporary Dr. Williams Operating Budgets for the general, building, and child nutrition funds. REF. #27

Agenda June 12, 2020 Page Eight

5. Consider and take action on the payment of a one-time Dr. Williams 2019-2020 retention stipend for work performed during 2019-2020 if funding allows on June 30, 2020, to be paid on specified dates in July 2020 to eligible employees as per the allocation plan, terms and conditions discussed with the UCTA for certified teachers, the USPA for eligible support employees, and as recommended by the Superintendent for administrative, associate, exempt, curriculum coordinator personnel classes with funding from the 2019-2020 general, building, and child nutrition funds as deemed appropriate by the Chief Financial Officer based on available resources as of June 30, 2020. REF. #28

IV. OPPORTUNITY FOR COMMENTS FROM THE BOARD MEMBERS

V. ADJOURNMENT

Notice of this special meeting was given to the Tulsa County Clerk on May 26, 2020, and the agenda was posted on the Union Public Schools website before 12:00 p.m. on June 11th, 2020, by Barbara Swinburne, Board Secretary.

Barbara Swinburne , Board Secretary

MINUTES OF THE SPECIAL MEETING BOARD OF EDUCATION UNION SCHOOL DISTRICT Tulsa, Oklahoma May 15, 2020

The Union Board of Education met in special session on Friday, May 15, 2020, at 12:00 p.m. The meeting was conducted entirely via videoconferencing, pursuant to written notice given to the County Clerk of Tulsa County on April 22, 2020, as required by Title 25, Oklahoma Statutes, 301-314. The date, time and agenda of this meeting were posted on Union Public Schools’ website, at least 24 hours in advance excluding Saturdays, Sundays, and holidays.

CALL TO ORDER The meeting was called to order at 12:04 p.m. by Ken Kinnear, president. MEMBERS PRESENT VIA VIDECONFERENCING: Mr. Ken Kinnear, Ms. Heather McAdams, Ms. Lisa Ford, Ms. Stacey Roemerman, Mr. Jeff Bennett

MEMBERS ABSENT None

OTHERS PRESENT VIA VIDEOCONFERENCING: Superintendent Dr. Kirt Hartzler, Chief Financial Officer Dr. Trish Williams, Associate Superintendent Charlie Bushyhead, Assistant Superintendent Sandi Calvin, Chief Communications Officer Chris Payne, Senior Executive Director of Instructional Services Lisa Witcher, Senior Executive Director of Research-Design-Assessment Todd Nelson, Executive Director of Second Education John Federline; Executive Director of Elementary Education Theresa Kiger, Executive Director of Human Resources Jay Loegering, Executive Director of Technolody Todd Borland, Executive Director of Instructional Technology Gart Morris Director of Construction Fred Isaacs, and others.

ADOPTION OF THE AGENDA Ms. McAdams moved for approval of the Agenda as posted. Ms. Ford seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried. The agenda was adopted as posted. CONSENT AGENDA Ms. Ford moved for approval of items on the consent agenda as follows: • Minutes of the April 15, 2020 Special Board meeting;

Board Minutes 5-15-2020 1 Consent Agenda Attachment A • UMAC Facilities Use and License Agreements, and authorize Senior Facilities Manager Art Churchill as the Superintendent’s designee to sign the agreements; • Agreement for Services with Learning for Living, Inc., for the Union High School Tribe Retreat in the amount of $4,500.00 from activity funds and authorize the Director of Student Life, Meghan Bender to execute the agreement. • Memorandum of Understanding with CREOKS Behavioral Health Services, Inc., and authorize the Superintendent or designee to execute the agreement; • Clinical Rotation Agreement with the University of Tulsa for athletic training and exercise/sports science students and authorize the Superintendent or designee to execute the agreement; • Renewal Agreement with Gabbart Communications for website hosting and service in the amount not to exceed $15,750.00 from general funds and authorize the Superintendent or designee to sign the agreement; • Personel resignations and terminations for the 2018-2019 school year as follows: Certified Addison, Carmen Tutor Boevers Resignation 6/30/2019 Berry, Alicea Tutor Boevers Resignation 6/30/2019 Calderwood, Kimberly Tutor Boevers Resignation 6/30/2019 DeVore, Elizabeth Tutor Boevers Resignation 6/30/2019 Downs, Hannah Tutor Boevers Resignation 6/30/2019 Herbert, Brittany Tutor Boevers Resignation 6/30/2019 Leslie, Lydia Tutor Boevers Resignation 6/30/2019 Newburn, Allison Tutor Boevers Resignation 6/30/2019 Benjamin, Carrie Tutor Clark Resignation 6/30/2019

Support Wiles, Jack Special Ed Aide Sub Grove Resignation 6/30/2019

• Personnel resignations and terminations for the 2019/2020 school year as follows:

Certified Campbell, Abigail 2nd Grade Rosa Parks Resignation 6/30/2020 Crafton, Alisha Music McAuliffe Resignation 6/30/2020 Crites, Jessica Kindergarten McAuliffe Resignation 6/30/2020 Danley, Mary Art Ochoa Resignation 6/30/2020 Dupont, Jackie Elementary Principal Rosa Parks Resignation 5/29/2020 Harvel, Traci Language Arts 6th/7th Grade Center Resignation 6/30/2020 Inbody, Courtney 1st Grade McAuliffe Resignation 6/30/2020 Linehan, Molly Reading Specialist Ochoa Resignation 6/30/2020 McMahon, Kimberly Tutor Darnaby Resignation 3/13/2020 Rogers, Rendi Biology Freshman Academy Resignation 6/30/2020 Ryan, Katelyn Art Rosa Parks Resignation 6/30/2020 Sparkman, Elizabeth 4th Grade Cedar Ridge Resignation 6/30/2020 Thorman, Katherine Tutor Darnaby Resignation 3/13/2020 Vanfossen, Jane 5th Grade Moore Retirement 6/30/2020

Board Minutes 5-15-2020 2 Wilber, Sabrina 2nd Grade Rosa Parks Resignation 6/30/2020 Wilson, Michael Physical Ed Ochoa Resignation 6/30/2020

Support Aguilar Velasquez, Glendy Custodian Freshman Academy Resignation 3/12/2020 Armstrong, David Bus Driver Transportation Resignation 2/25/2020 Auld, Dakota Custodian 6th/7th Grade Center Resignation 3/10/2020 Auld, Renee Aide Jefferson Resignation 5/22/2020 Chavez Maciel, Ma De La Luz Child Nutrition Worker McAuliffe Resignation 3/10/2020 Davis, Ivin Building Engineer 8th Grade Center Retirement 6/30/2020 Fields, Essence Aide Ochoa Resignation 5/22/2020 Garcia, Lucero Receptionist Ochoa Resignation 5/29/2020 Gerroux, Steven Mechanic Transportation Resignation 3/6/2020 Konkler, Terry ERI Roll Off ESC Retirement 6/30/2020 Mcleod, Pamela ERI Roll Off ESC Retirement 6/30/2020 Medina Colin, Gloria PT-Child Nutrition Worker Darnaby Retirement 2/28/2020 Morales Cintron, Alice PT-Child Nutrition Worker 8th Grade Center Resignation 5/22/2020 Nubine, Willie Custodian Moore Resignation 2/28/2020 Paul, Judy Receptionist Boevers Retirement 5/22/2020 Regis Castaneda, Erika Aide Rosa Parks ECEC Resignation 3/27/2020 Robles Vergara, Carolina Child Nutrition Worker High School Retirement 2/26/2020 Smith, Amanda ERI Roll Off ESC Retirement 6/30/2020 Thomas, Gail Aide Rosa Parks Retirement 5/22/2020 Valkanas, Maria ERI Roll Off ESC Retirement 6/30/2020 Why, Dianne Aide 8th Grade Center Retirement 5/26/2020

• Employment of certified and/or support staff, employment changes, and other payments for the 2019- 2020 school year;

Certified – Change/Transfer Ambler, Andrew Physical Science High School Change/Transfer 3/2/2020 Cobb, Elmer JH Head Coach 8th Grade Center Change/Transfer 9/1/2019 Durante III, Clifton Indian Education Various Change/Transfer 2/16/2020 Pattison, Ryan JH Head Coach 8th Grade Center Change/Transfer 9/1/2019 Reece, David JH Assistant Coach 8th Grade Center Change/Transfer 9/1/2019 Schwartz, Devin JH Head Coach 8th Grade Center Change/Transfer 9/1/2019 Washington, Jessica JH Assistant Coach 8th Grade Center Change/Transfer 9/1/2019 Wiste-Rodriguez, Megan 3rd Grade Cedar Ridge Change/Transfer 8/10/2020 Wright, Zechariah JH Assistant Coach 8th Grade Center Change/Transfer 9/1/2019

Certified – Additional Assignments Blankenship, Allistir Stipend Rosa Parks Additional 3/23/2020 Gibson, Chanda Counselor High School Additional 4/28/2020 Harvey, Allison Stipend Boevers Additional 4/13/2020 Rabun, Benjamin Stipend Freshman Academy Additional 3/23/2020

Support – Hires Armstrong, David Bus Driver Transportation Temporary 3/16/2020 Clabaugh, Carter Aide Rosa Parks Temporary 3/12/2020 Clayton, Sarah Aide Grove Temporary 3/9/2020 Perez Vivas, Bienvenido Equipment Operator Operations Temporary 4/28/2020 Rose, Ronald Custodian Rosa Parks Temporary 3/16/2020

Support – Change/Transfer Castellanos DeMoreno, Sara Custodian Moore Change/Transfer 3/3/2020

Board Minutes 5-15-2020 3 Macias, Karina Aide Rosa Parks ECEC Change/Transfer 4/23/2020

Support – Additional Assignments Bodenstab, Jo Ann Receptionist ESC Additional 4/1/2020 Word, Diane Receptionist ESC Additional 4/1/2020 Bodenstab, Jo Ann Receptionist ESC Additional 4/16/2020 Word, Diane Receptionist ESC Additional 4/16/2020

• Letter of Engagement contract with Gray CPA Consulting in the amount of $10,000.00 for the purchase of programming and consulting services and authorize the Director of Financial Reporting/Treasury, Cathy Bentley to sign the agreement; • Resolution authorizing the CFO/Treasurer, Financial Reporting/Treasury Director or Accounting Director/Encumbrance Clerk to perform any transactions for activity fund projects 8880, 8881, 8802, and 8933 including, but not limited to, transfer of money to or from other district activity fund projects, processing of projects in said accounts or processing of districtwide activity projects in said accounts for 2020-2021, with total transactions for this authorization not to exceed $900,000.00 in each fiscal year • Authorization for Investment Security Safekeeping and Financial Services; • Activity fund budgets, fund-raising requests, budget revisions, fund transfers and crowdfunding donations; • Approval of district financial statements and approval to issue, revise, pay, and close encumbrances and claims #22005514, and 22005530 through #22005936 totaling $1,267,863.10 and approval of supplemental PO list #22005937 through #22006131 totaling $13,252,068.14 and the release of payroll encumbrances. Ms. McAdams seconded the motion: Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

BUSINESS AGENDA PURCHASE OF LAPTOPS Mr. Borland recommended the Board approve the purchase of 4,580 student laptops and accessories from Trinity 3, LLC in the amount of $2,267,100.00 from bond funds. Ms. Ford moved for approval. Ms. McAdams seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye.

Board Minutes 5-15-2020 4 All voted aye – motion carried.

RESOLUTION FOR SCHOOLS AND LIBRARIES UNIVERSAL SERVICES (E-RATE) Mr. Borland recommended the Board approve the Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-2021 authorizing filing of the Form 471 applications for funding for 2020-2021, and payment of the applicant’s share upon approval of funding and receipt of services. Ms. Roemerman moved for approval. Ms. Ford seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

PURCHASE OF CUSTODIAL CHEMICALS Mr. Bushyhead recommended approval for the annual purchase of custodial chemicals from Buckeye International Inc., in the amount of $59,298.04 from general funds. Ms. Ford moved for approval. Mr. Bennett seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

HIGH SCHOOL EXPANSION AND RENOVATION Mr. Isaacs recommended the Board accept the bid for construction of the High School Expansion and Renovation and award the contract to Crossland Construction Company, Inc., with price Amendment #8 in the amount of $1,434,873.00 from bond funds. This is a continuation of the GMP bidding process. Ms. Roemerman moved for approval. Mr. Bennett seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

BASEBALL/SOFTBALL COMPLEX RENOVATION Mr. Isaacs recommended the Board accept the bid for construction of the Baseball/Softball Complext Renovation project and award the contract to Crossland Construction Company, Inc., with price Amendment #2 in the amount of $3,578,876.00 from bond funds. This will include 2 new turf

Board Minutes 5-15-2020 5 fields, excavation, new drainage system, re-construction of dugouts and civil and site work. Ms. Ford moved for approval. Ms. Roemerman seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

CONTRACT FOR AUDIT Dr. Williams recommended the Board approve a contract with RSM US LLP to perform an external financial audit of the 2019-2020 fiscal year at a fee not to exceed $89,000.00 for professional fees for audit services. Mr. Bennett moved for approval. Ms. McAdams seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried.

COMMENTS FROM DR. HARTZLER Dr. Hartzler noted that they had now reversed their decision and will attempt to have a modified version of graduation on July 23rd, 2020. By the comments received so far, parents and students are grateful.

ADJOURNMENT Ms. Roemerman moved to adjourn the meeting. Ms. Ford seconded the motion. Vote: Lisa Ford – aye, Heather McAdams – aye, Stacey Roemerman – aye, Jeff Bennett – aye, Ken Kinnear – aye. All voted aye – motion carried. The meeting adjourned at 12:26 p.m.

Barbara Swinburne, Board Secretary

Board Minutes 5-15-2020 6 Special Meeting Board of Education Union Public Schools

Minutes of the May 15, 2020 special meeting were approved by a majority vote of the Union Board of Education on June 12, 2020.

Lisa Ford, Clerk Union Board of Education

Board Minutes 5-15-2020 7 Memorandum

To: Dr. Kirt Hartzler, Superintendent From: Charlie Bushyhead Date: June 12, 2020 Re: UMAC Facilities Use and License Agreements

RECOMMENDATION:

I recommend the Board of Education vote to approve the attached list of facilities use license agreements that have been finalized to date and authorize Art Churchill, Senior Facilities Manager, to sign the agreements.

DISCUSSION:

Facilities use requests for District facilities will be received throughout the year and license agreements will be created for those that are rental situations. The agreements address the specific dates, times, locations, fees and other needs of each event. License agreements are on file in the UMAC facility management office.

FUNDING:

N/A

ATTACHMENTS:

Facilities Use License Agreements Summary

CC: Barbara Swinburne

Consent Agenda Attachment B Facilities Use Agreements January 8, 2020

Facilities Use License Agreements Summary Space Rental Name of Organization Date(s) Event Type Site Rate $1000.00 per June 29-July 2, Pivot Films Video Shoot-no patrons PAC day 2020

Certificate of Insurance required. Requested add-on services will be considered and negotiated. Memorandum

To: Dr. Kirt Hartzler, Superintendent From: Emily Barkley Date: May 21, 2020 Re: Permission to sign agreement

RECOMMENDATION:

I recommend the Board of Education approve the Athletic participation agreement as referenced herein and attached hereto and authorize the Director of Athletics to sign the agreement.

DISCUSSION:

This agreement is between MidFirst Bank, Jenks Public Schools and Union Public Schools in regards to the 2020 MidFirst Bank Backyard Bowl.

FUNDING:

There is no cost to Union Public Schools.

ATTACHMENTS:

Letter of Agreement

Consent Agenda Attachment C Letter of Agreement

This document serves as a letter of mutual agreement and understanding among three entities: MidFirst Bank (MFB), Jenks Public Schools (JENKS), and Union Public Schools (UNION). I. MFB shall be the exclusive title/presenting sponsor of the regular season Jenks High School versus Union High School football contest (“Game”) for the 2020 season (“Exclusive Title Sponsorship”). MFB shall have, in its sole discretion, the option to renew its Exclusive Title Sponsorship on or before June 30, 2021.

II. As remuneration for the Exclusive Title Sponsorship, MFB shall make the following two contributions during the 2020 season: 1) Contribution #1: MFB will contribute thirteen thousand five hundred dollars ($13,500) to JENKS and thirteen thousand five hundred dollars ($13,500) to UNION. These contributions will be made in accordance with conditions and terms described in paragraph III.5. 2) Contribution #2: MFB will contribute one thousand dollars ($1,000) total or five hundred dollars ($500) to one senior football player from each school in the form of a scholarship. The contribution will be made in accordance with conditions and terms described in paragraph III.6. III. Conditions and Terms: 1) For the 2020 contest, both schools agree to hold the annual regular Game at University of Tulsa Stadium on Friday, September 11, 2020. 2) In the event there is a conflict with the University of Tulsa football schedule and Conference USA, the Game would revert to whichever school has been designated as the “home team” – either JENKS or UNION. 3) JENKS will be the designated home team in 2020. Game management duties will be assumed by the designated home team school and its game management staff. 4) MFB will adhere to the obligations of its Exclusive Title Sponsorship and will be held harmless for any injury or property damage incurred in, or associated with the Game and all associated activities, contests and events to the extent permitted by Oklahoma law.

Page 1 of 5 2020 Backyard Bowl 5) Conditions and terms pertaining to Exclusive Title Sponsorship: a) MFB will create and promote the Game under the promotion name of the MidFirst Bank Backyard Bowl, as approved by both schools. MFB reserves the right to include its name and logo in the promotion title: Example: “The Backyard Bowl presented by MidFirst Bank.” b) MFB will display interior and exterior sponsorship promotional signage and advertising elements at mutually agreed upon locations, which may include, but are not be limited to, all or some of the elementary schools, middle schools, and high schools associated with each of the two (2) school systems. Such signage may be erected no more than three (3) weeks prior to the Game. Promotional signage and advertising elements may include, but are not limited to, trophies, t-shirts, banners, postcards, or print ads. MFB may conduct mass media advertising, direct mail, merchandising, public relations and promotions to aid in marketing its brand name, products, services and its Exclusive Title Sponsorship in a manner that is deemed tasteful and consistent with good business and community citizenship. c) MFB will display interior and exterior promotional signage and advertising at any and all of its Tulsa area banking center locations. d) MFB will display promotional signage and advertising at the Game, both inside and outside of the stadium. e) MFB will design and produce a traveling trophy. The traveling trophy will be presented to the winning team at midfield following the conclusion of the Game. The winning team is encouraged to display the trophy in its school’s trophy case until two (2) weeks prior to the subsequent year’s contest when the trophy will be placed on display at a Tulsa MFB retail office. f) JENKS and UNION athletic booster clubs may sell “single game” sponsorships as normally conducted for all regular season home games. Sponsorships shall be limited to non-banking, non- lending, non-financial institutional companies. g) The home team is entitled to sell Upper Tier and Lower Tier sponsorships. h) The home team game management will allow and facilitate public address announcements and presentation of awards on the field in conjunction with MFB and its sponsorship. i) The home team game management will allow, encourage and facilitate public address reference to the promotional title of the Game as described in paragraph III.5.a above. j) The home team game management will allow, encourage and facilitate the public address announcement of MFB’s sponsorship of the Game and the resulting MFB donations (Contribution #1) plus other MFB presentations.

Page 2 of 5 2020 Backyard Bowl k) JENKS and UNION will actively support and encourage student and parent participation in attending the Game. l) All three parties will arrange to have key members present for a live media briefing announcing the sponsorship and its details on a date soon to be determined following execution of this letter of agreement. 5. Conditions and terms pertaining to Contribution #1: a) MFB will contribute thirteen thousand five hundred dollars ($13,500) to JENKS and thirteen thousand five hundred dollars ($13,500) to UNION. b) MFB will make the donation directly to each school and the funds will be distributed or allocated in each school’s discretion. c) MFB will make the donation payments by check no later than thirty (30) days following the date of the Game. 6. Conditions and terms associated with Contribution #2: a) One senior football player from each team will be selected by the Athletic Director of the respective school system. b) The selected senior player from each school will be awarded a five hundred dollar ($500) scholarship from MFB to a college or professional school. c) MFB will announce the recipients of the scholarships on the night of the Game. d) The student selected from each school shall contact MFB for scholarship award when they have selected their college or professional school. The award will be made to that institution. 7. Game ticket sales: MFB may conduct Game ticket sales at some, or all, of its Tulsa banking offices. Logistics pertaining to obtaining tickets, manpower and fulfillment, will be coordinated between MFB and the home team’s school management in each respective year. 8. Force Majeure. The parties agree that events beyond the control of the parties, including, but not limited to war, terrorist attacks, famine, earthquakes, floods, strikes, fire, disease, epidemics, pandemics and government action (“Force Majeure”) will not give rise to a right of termination, but the obligations of the parties to perform under this Agreement will be suspended (except as provided below) and the parties will each use best efforts to commence performance as soon as they are able to do so, and will diligently work to eliminate the condition of Force Majeure. Notwithstanding the foregoing, MFB may, in its sole discretion, elect to terminate this Agreement and be relieved of all obligations hereunder if there's more than a thirty (30) day delay in the Game being held on the date set forth in Article III(1) above. 9. Counterparts; Facsimile Execution: This Agreement may be executed in any number of counterparts and by different parties on separate counterparts, each of which, when executed and delivered, shall be deemed to be an original, and all of which, when taken together, shall constitute but one and the same Agreement. Delivery of an executed counterpart of this Agreement by facsimile shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Any party delivering an executed counterpart

Page 3 of 5 2020 Backyard Bowl of this Agreement by facsimile also shall deliver a manually executed counterpart of this Agreement but the failure to deliver a manually executed counterpart shall not affect the validity, enforceability, and binding effect of this Agreement.

[SIGNATURE PAGE FOLLOWS]

Page 4 of 5 2020 Backyard Bowl The following authorized members of each entity hereby mutually agree to the conditions, terms and general intent of this event sponsorship:

MidFirst Bank

______Date ______Daniel Adams Senior Vice President

Jenks Public Schools

______Date ______Tony Dillingham Athletic Director

______Date ______Superintendent or Designee

Union Public Schools, Independent School District # 9

______Date ______Emily Barkley Athletic Director

______Date ______Superintendent or Designee

Page 5 of 5 2020 Backyard Bowl Memorandum

To: Dr. Kirt Hartzler, Superintendent From: Charlie Bushyhead Date: May 21, 2020 Re: Daktronics Extended Service Agreement

RECOMMENDATION:

I recommend the Board of Education consider and vote to approve the Daktronics Gold Services Extended Service Agreement.

DISCUSSION:

The Daktronics Gold Services Extended Service Agreement will cover parts/shipping/Technical support via telephone for the Daktronics video boards at Union Tuttle Stadium and the UMAC. Does not include on-site labor to diagnose or repair video boards. The cost to the district is $5545.00.

LICENSE AGREEMENT LOCATION:

UMAC Facility Management Offices

FUNDING:

General Fund

ATTACHMENTS:

Daktronics Extended Service Agreement

RQ # 12007551

Cc: Barbara Swinburne

Consent Agenda Attachment D v: cm 6/1/2020

Ken Kinnear, President-BOE June 12, 2020

6/1/20

______Bill To | Requisition 12007551-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |11.6000.2200.52620.0432.000.0000.000.713 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Released Page 1 Vendor Ship To DAKTRONICS INC SHIP TO ADDRESS DOES NOT APPLY 201 DAKTRONICS DRIVE P O BOX 5128 , BROOKINGS, SD 57006-5128 [email protected] USA Tel#605-692-0200 Delivery Reference Fax 605-697-4746 A.CHURCHILL

General______Notes PLEASE SEND VENDOR PO TO VENDOR Vendor______Sourcing Notes JUNE 12, 2020 BOARD APPROVAL FOR ATTACHED AGREEMENT 001 DAKTRONICS EXTENDED SERVICE 1.00 5545.00000 5545.00 AGREEMENT FOR SCOREBOARD AND UMAC EACH MARQUEE SIGN 1 11.6000.2200.52620.0432.000.0000.000.713 5545.00 Requisition Link Requisition Total 5545.00 ***** General Ledger Summary Section ***** Account Amount Remaining Budget 11.6000.2200.52620.0432.000.0000.000.713 5545.00 114941.33 SUPPORT SERVICES DIVISION ***** Approval/Conversion Info ***** Activity Date Clerk Comment Queued 05/21/20 Bushyhead, Charlie Pending Williams, Patricia Pending Young, David Pending Haynes, Stacy Pending Wright, Jessica Pending Bentley, Cathy Pending Parker, Kammie ______Bill To | Requisition 12007551-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |11.6000.2200.52620.0432.000.0000.000.713 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Released Page 2 Vendor Ship To DAKTRONICS INC SHIP TO ADDRESS DOES NOT APPLY 201 DAKTRONICS DRIVE P O BOX 5128 , BROOKINGS, SD 57006-5128 [email protected] USA Tel#605-692-0200 Delivery Reference Fax 605-697-4746 A.CHURCHILL

Authorized By: ______Date: ______Signature Memorandum

To: Dr. Kirt Hartzler, Superintendent From: Matthew McCready, Director of Fine Arts Date: May 21, 2020 Re: Music Theatre International, 2021 All-School Musical

RECOMMENDATION: I recommend the Board of Education vote to approve the attached contract to Music Theatre International, a New York corporation, and also consider and vote to approve payment associated with this agreement.

DISCUSSION: This contract pays for Royalty Fees, Security Fees, Performance Materials, Additional Materials, Orchestration, and Shipping for all materials for the 2021 All-School Musical. Approval of the contract on 06/12/2020 guarantees availability of materials in the Fall of 2020 for this production which will be performed at the Union Performing Arts Center in February 2021.

FUNDING: Activity Fund 60.3020.8867

ATTACHMENTS: Copy of Contract with MTI Addendum to Contract with MTI RQ #12007570 RQ #12007571 RQ #12007573 cc: Sandi Calvin Gart Morris

Consent Agenda Attachment E

Ken Kinnear President, Board of Education June 12, 2020

OKLAHOMA ADDENDUM TO MTI PRODUCTION CONTRACT LICENSE AGREEMENT

THIS ADDENDUM is made and entered into as of the effective date of the attached contract #9490765 by and between Union Public Schools located at 8505 E. 61st Street, Tulsa, Oklahoma 74133 (hereinafter “School” or the “Licensee”) and Music Theatre International (“MTI”), located at 421 West 54th Street, New York, NY 10019 (“Licensor”).

The parties amend the above referenced MTI Production Contract (“License”) as follows:

1. The terms of this Addendum amend the above referenced License and shall control the terms of the License in the event of conflict or any ambiguity in the provisions thereof.

2. Section II, Performance License and Payment Provisions, Paragraph 10, “Transfer of Rights” The last sentence has been deleted and the paragraph is amended to read as follows:

“Transfer of Rights: Under no conditions can this License be assigned or transferred without our written consent.”

3. Section II, Performance License and Payment Provisions, Paragraph 11, “Indemnification of Licensor,” is hereby amended to read as follows:

11. Licensee Responsibility for Violations: To the extent allowable by the law of the State of Oklahoma, Licensee will be responsible to MTI, the Copyright Owner(s) and the Rightsholder(s) of the Play for any damages or loss caused solely by its negligent acts or omissions as determined by a court of competent jurisdiction for claims arising out of Licensee's violation of any of the provisions of this License Agreement.”

IN WITNESS WHEREOF, this Addendum has been executed by the parties of the date and year first set forth above.

UNION PUBLIC SCHOOLS MUSIC THEATRE INTERNATIONAL

By: ______By: ______Print Name: ______Ken Kinnear Print Name: ______Print Title: ______President, Board of Education Print Title: ______Date Approved: ______June 12, 2020 Date Approved: ______

{00002081;1} ______Bill To | Requisition 12007570-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |60.3020.8867.51000.0810.100.4000.000.710 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Allocated Page 1 Vendor Ship To MTI ENTERPRISES INC SHIP TO ADDRESS DOES NOT APPLY 423 WEST 55TH STREET 2ND FL , NEW YORK, NY 10019-1000 [email protected] USA Tel#212-541-4684 Delivery Reference Fax 212-397-4684 C YOAKAM 918-357-7414

______Date |Vendor |Date |Ship | | ______Ordered |Number |Required |Via |Terms |Department ______05/22/20 |553650 | | |FINE ARTS LN Description / Account Qty Unit Price Net Price 001 SECURITY FEE FOR SOMETHING ROTTEN! 1.00 400.00000 400.00 (2021 ALL-SCHOOL MUSICAL) FEBRUARY EACH 3-6, 2021 1 60.3020.8867.51000.0810.100.4000.000.710 400.00 Requisition Link Requisition Total 400.00 ***** General Ledger Summary Section ***** Account Amount Remaining Budget 60.3020.8867.51000.0810.100.4000.000.710 400.00 24447.72 FINE ARTS LANGUAGE ARTS

Authorized By: ______Date: ______Signature ______Bill To | Requisition 12007571-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |60.3020.8867.51000.0810.100.4000.000.710 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Allocated Page 1 Vendor Ship To MTI ENTERPRISES INC SHIP TO ADDRESS DOES NOT APPLY 423 WEST 55TH STREET 2ND FL , NEW YORK, NY 10019-1000 [email protected] USA Tel#212-541-4684 Delivery Reference Fax 212-397-4684 C YOAKAM 918-357-7414

______Date |Vendor |Date |Ship | | ______Ordered |Number |Required |Via |Terms |Department ______05/22/20 |553650 | | |FINE ARTS LN Description / Account Qty Unit Price Net Price 001 ROYALTY A FOR EACH PERFORMANCE OF 4.00 685.00000 2740.00 SOMETHING ROTTEN! (2021 ALL-SCHOOL EACH MUSICAL) ON FEBRUARY 3-6, 2021 1 60.3020.8867.51000.0810.100.4000.000.710 2740.00 Requisition Link Requisition Total 2740.00 ***** General Ledger Summary Section ***** Account Amount Remaining Budget 60.3020.8867.51000.0810.100.4000.000.710 2740.00 24447.72 FINE ARTS LANGUAGE ARTS

Authorized By: ______Date: ______Signature ______Bill To | Requisition 12007573-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |60.3020.8867.51000.0441.100.4000.000.710 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Allocated Page 1 Vendor Ship To MTI ENTERPRISES INC UNION HIGH SCHOOL 423 WEST 55TH STREET 2ND FL 6636 S MINGO TULSA, OK 74133 NEW YORK, NY 10019-1000 [email protected] USA Tel#212-541-4684 Delivery Reference Fax 212-397-4684 C YOAKAM 918-357-7414

002 ADDITIONAL WEEKS RENTAL OF 9.00 100.00000 900.00 STANDARD SET OF MATERIALS EACH 1 60.3020.8867.51000.0441.100.4000.000.710 900.00

003 RENTAL OF PIANO VOCAL SCORE 1.00 20.00000 20.00 EACH 1 60.3020.8867.51000.0441.100.4000.000.710 20.00

004 RENTAL OF FULL SCORE VOLS. 1, 2, 3 1.00 100.00000 100.00 EACH 1 60.3020.8867.51000.0441.100.4000.000.710 100.00 ______Bill To | Requisition 12007573-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |60.3020.8867.51000.0441.100.4000.000.710 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Allocated Page 2 Vendor Ship To MTI ENTERPRISES INC UNION HIGH SCHOOL 423 WEST 55TH STREET 2ND FL 6636 S MINGO TULSA, OK 74133 NEW YORK, NY 10019-1000 [email protected] USA Tel#212-541-4684 Delivery Reference Fax 212-397-4684 C YOAKAM 918-357-7414

005 RENTAL OF LOGO PACK DIGITAL 1.00 75.00000 75.00 EACH 1 60.3020.8867.51000.0441.100.4000.000.710 75.00

006 RENTAL OF PRODUCTIONPRO 1.00 199.00000 199.00 EACH 1 60.3020.8867.51000.0441.100.4000.000.710 199.00

007 RENTAL OF PERFORMANCE 1.00 350.00000 350.00 ACCOMPANIMENT RECORDING (REHEARSAL EACH ONLY) 1 60.3020.8867.51000.0441.100.4000.000.710 350.00

008 RENTAL OF VIDEO LICENSE 1.00 75.00000 75.00 EACH 1 60.3020.8867.51000.0441.100.4000.000.710 75.00 ______Bill To | Requisition 12007573-00 FY 2020 UNION PUBLIC SCHOOLS I-009 | ACCOUNTS PAYABLE DEPARTMENT |Acct No: 8506 E 61ST ST |60.3020.8867.51000.0441.100.4000.000.710 TULSA, OK |Review: 74133 |Buyer: [email protected] |Status: Allocated Page 3 Vendor Ship To MTI ENTERPRISES INC UNION HIGH SCHOOL 423 WEST 55TH STREET 2ND FL 6636 S MINGO TULSA, OK 74133 NEW YORK, NY 10019-1000 [email protected] USA Tel#212-541-4684 Delivery Reference Fax 212-397-4684 C YOAKAM 918-357-7414

Authorized By: ______Date: ______Signature Memorandum To: Dr. Kirt Hartzler, Superintendent From: Shelley Bowersock, UHS Career Tech business teacher John Chargois, UHS Principal over business department

Date: May 21, 2020 RE: Contract with SHL ______

RECOMMENDATIONS: We recommend the Board of Education vote to approve the time extension (at no additional cost) for the existing contract with SHL Talent Measurement and authorize John Chargois to execute the DocuSign agreement.

DISCUSSION: In March, the Board approved the annual contract with SHL USA LLC. Due to the COVID situation, students were not given access to the online testing for the 2019-20 school year. The company has offered to extend the contract time from March 2021 to June 2021 at no additional cost. This time extension will allow 2020-21 students to use this online testing. As in past years, their Brainbench business industry certification testing is required by the Oklahoma Department of Career and Technology Education. Toward the end of the school year, our high school students will take online test(s) on various business subjects. For example, Graphic Design students can earn certification in Adobe InDesign software. From Career Tech: All BMITE career majors are aligned to industry certifications. Students are expected to pass specific exams to prove competency achievement. The agency has a statewide agreement with Brainbench Test Center to allow students to access more than 600 certification tests. Each school will work directly with Brainbench on contract details and support. Once the contract is purchased, Brainbench representatives will work with you to establish an onsite contact/administrator to manage your account data.

Since the order form is using electronic signatures, I am requesting that the board authorize John Chargois or your designee to sign the order form.

ATTACHMENTS: Change Request Form

FUNDING: Career Technology funds (grants) will pay for the annual subscription renewal fee of $1060.90.

Consent Agenda Attachment F NON-EU CHANGE REQUEST

This Change Request (“Change Request”) between:

SHL US LLC. 111 Washington Avenue S, Suite 500, Minneapolis MN 55401, USA - a subsidiary of SHL Global Management Limited (“SHL”)

and

Union Public Schools, with its business address at 8506 E 61st Street, Tulsa, OK 74133-1926 (“Company”).

To the Order dated March 9, 2020 (“ORDER”).

The parties have agreed to amend the ORDER with effect from the Effective Date detailed below.

1. Effective Date: 4/24/2020

2. Details of Change to SOW: Extending the current order for 3 months from the original subscription end date.

3. Estimated Start Date: March 12, 2021

4. Estimated End Date: June 11, 2021

5. Change Investment N/A

6. Invoicing Schedule: N/A

Save as amended by this Change Request, the ORDER will remain in full force and effect and shall apply to this Change Request. Words and expressions in this Change Request shall, except where the context otherwise requires, have the meanings attributed to them in the ORDER.

If so elected by its use for this Change Request, the parties consent and agree to the use of electronic signature tools, including without limitation DocuSign, for the purposes of electronically signing the Change Request. By signing this Change Request, the signatories represent that they have the authority to bind SHL and the Company to its terms:

Signature for the Company for SHL

Name

Date

Consent Agenda Attachment H Leader in Me® Agreement

This Leader in Me Agreement (“Agreement”) is entered into as of the date given below (the “Effective Date”) by and between Franklin Covey Client Sales, Inc., whose address is 2200 West Parkway Blvd., Salt Lake City, Utah 84119 (“FranklinCovey”), and the following organization (“Client”):

Organization: Union Public Schools Contact Person: Jennifer McKnight Address: 8506 E. 61st Street Telephone: (918) 357-6590 City, State, Zip: Tulsa, Oklahoma 74133 Email: [email protected]

Details of Services and Materials FranklinCovey shall provide Client the training, coaching, and materials (the “Services”) to be included in the Leader in Me® network of Schools. Details of the Services are described in the following table: Deliverable Start Date End Date Invoice Date Amount Quantity Total

Membership Annual School Membership 8/15/2020 8/14/2021 8/15/2020 $5,000.00 1 $5,000.00

Professional Development Custom Implementation Coaching Subscription 8/15/2020 8/14/2021 8/15/2020 $3,500.00 1 $3,500.00 One-Time Discount 8/15/2020 $(1,000.00) 1 $(1,000.00)

Total Investment $7,500.00

District may contact FranklinCovey via email or purchase order to purchase additional products and/or services, which shall be subject to the terms and conditions of this Agreement. If this Agreement is executed by District after the Invoice Dates above, FranklinCovey may adjust the Invoice Dates based on the Effective Date. Such change shall not affect the Total Investment. IN WITNESS HEREOF, all Parties have executed the foregoing Agreement by their duly authorized representatives.

Franklin Covey Client Sales, Inc. Union Public Schools/Christa McAuliffe Elementary

Signature: \s2\ Signature: \s1\

Printed Name: Kate Mayes Printed Name: Ken\n1\ Kinnear

Title: Client Service Coordinator Title: \President,t1\ Board of Education

Effective Date: June\d1\ 12, 2020

1 4-2020 This Agreement is subject to credit approval by FranklinCovey’s Credit Department. S LIM M&OA-SO Terms and Conditions Grant of Rights To Portal: FranklinCovey hereby grants Client a limited, non-exclusive, non-transferable, revocable license for Client teachers and/or staff for whom an annual license fee has been paid (“Users”) to access the Leader in Me® Online portal (“Portal”). Access to the Portal shall be available only to Users. Users will receive a unique registration code from an authorized representative of Client (e.g., Principal) prior to logging into the Portal. Client and Users agree not to make the Portal available in any manner to the general public, non-parties to this Agreement, students, or any other individual who is not a User. Intellectual Property License: FranklinCovey hereby grants to Client a limited, non-exclusive license (the “License”) to use the FC IP (defined below) only in connection with the delivery or promotion of FranklinCovey's Leader in Me solution within Client’s school. For clarity, and by way of example only, the FC IP may be used with lesson plans, bulletin boards, posters, tee shirts, pins, songs, and other similar uses. However, FC IP may not be used with planners/agendas, unless such planners/agendas are purchased through Premier, a division of School Specialty. Further, Client shall not use a FranklinCovey trademark, such as “The Leader in Me®,” in or as a domain name. The License to the FC IP shall not be sublicensed, assigned, or transferred by Client. All works created by Client using the FC IP shall be deemed derivative works ("Derivative Works"), and are owned by FranklinCovey and may be used only pursuant to the License granted herein. "FC IP" shall mean the Leader in Me trademarks and other materials provided to Client by FranklinCovey, including intellectual property associated with The 7 Habits®. Client shall effectively communicate to its staff, employees, teachers, and anyone else who may have access to or receive the FC IP, that such FC IP is copyright- and/or trademark- protected and the proprietary property of FranklinCovey, and that neither Client nor its employees shall modify, reproduce, file share, email, distribute to a third party, or publicly post (Slide Share, YouTube, etc.) the FC IP and any Derivative Works created by Client or its employees except as expressly provided for herein. Measurable Results Assessment: The Leader in Me process includes a voluntary survey whereby staff, parents, and students are asked questions related to leadership, culture, and academics. An authorized person from Client will be provided a URL link of the survey questions to share with staff, parents, and students. Personally identifiable information (“PII”) will not be collected as part of the survey, but in the event information is categorized as PII, FranklinCovey will not permit disclosure outside of its own organization and it will take all commercially practicable measures to destroy PII when it is no longer needed. Survey results will be compiled in an aggregate form and shared with third parties, such as donors and sponsors. Survey results may also be used for research. Leadership Development: Principals Development Track and Lighthouse Coordinator Development Track provide an opportunity for Users to attend professional development. Client is responsible for all travel expenses incurred by Users attending such professional development. Scheduling a Consultant. Contact FranklinCovey via email preferably thirty (30) days in advance to schedule a FranklinCovey consultant. Once scheduled, the cancellation/rescheduling provisions will apply. Cancellation/Rescheduling Fees. Fifteen (15) calendar days’ written notice is required to cancel or reschedule a consultant in the U.S. or Canada; for programs outside the U.S. and Canada, thirty (30) calendar days’ written notice is required. If less written notice is given, the following fees will apply to cover costs incurred by FranklinCovey and any unrecoverable travel charges associated with the cancellation or rescheduling.

Cancellation Fee: 75% of the consultant daily rate

Rescheduling Fee: 25% of the consultant daily rate

Term, Termination, and Events of Termination: The term of this Agreement shall commence on the Effective Date and terminate on the End Date identified in the table above. If Client terminates for convenience, FranklinCovey shall not refund any amounts paid by Client, and Client shall pay FranklinCovey all remaining amounts identified in the table above within thirty (30) days of such termination. Either party may terminate this Agreement if the other party materially breaches the Agreement, and such material breach remains uncured after the non-breaching party has provided thirty (30) days’ written notice of such breach. Upon termination of this Agreement for any reason, Client shall immediately (a) discontinue all use of the FC IP; and (b) discontinue all use of Derivative Works. Payment Terms: FranklinCovey shall invoice Client for all fees as identified in the table(s) above, which fees are nonrefundable and non- prorateable, including shipping and handling, and sales and use taxes (unless Client submits proof of its tax-exempt status to FranklinCovey). All shipments are FOB Shipping Destination. Payment terms are net 45 from the invoice date. Fees are subject to an annual price increase. Audio: Client is responsible for providing a conference line for live online Services, when needed. Such conference line is provided at Client’s sole cost and expense. Recordings: Client shall not make or allow to be made any audio and/or video recordings of the Services. Client shall inform the audience and otherwise take reasonable actions to ensure that no recordings of the Services are made. Leader in Me Notifications: FranklinCovey may send to teachers, staff, and employees via email or other means promotional materials, product updates, upcoming events, and other information pertinent to the Leader in Me process. Anyone receiving such information may opt out at any time. Copyright: FranklinCovey owns or controls all intellectual property rights, proprietary rights, and copyrights to all Services and materials provided for in this Agreement, and Client shall communicate the same to recipients of the Services (“Participants”). Client’s and/or Participants’ unauthorized use, reuse, copying, reproduction, recording, transmittal, modification, or revision of the Services and/or materials, if applicable, shall constitute a breach of this Agreement and/or federal copyright law. Any materials provided for herein are intended for personal use only by Participants and are not for resale, distribution to a third-party, file sharing, or public display. Nothing in this Agreement implies a grant of license for Client to use the concepts and materials outside the scope of the Agreement. Modification of Agreement: All amendments or modifications to this Agreement must be in writing and signed by the parties hereto. The person executing this Agreement on behalf of Client warrants that he/she is authorized to enter into this Agreement and has authority to bind Client.

2 4-2020 This Agreement is subject to credit approval by FranklinCovey’s Credit Department. S LIM M&OA-SO Affirmative Action/Equal Opportunity Employer: FranklinCovey complies with the EEO Clause of EO 11246, as amended, and the provisions of 41 CFR Section 60-300.5(a); 41 CFR Section 60-741.5(a); 41 CFR Section 60-1.4(a) and (c); 41 CFR Section 60-1.7(a); 48 CFR Section 52.222-54(e); and 29 CFR Part 471, Appendix A to Subpart A, with respect to affirmative action program and posting requirements. Force Majeure: Neither Client nor FranklinCovey shall be required to perform any term, condition, or covenant of this Agreement so long as such performance is delayed or prevented by acts of God, material or labor restriction by any governmental authority, civil riot, floods, hurricanes, or other natural disasters, or any other cause not reasonably within the control of Client or FranklinCovey. Entire Agreement: This Agreement represents the entire understanding between the parties and supersedes all prior agreements, whether written or oral, relating to the subject matter hereof. In the event any terms contained in any subsequent purchase order (or similar document) sent or received in connection with this Agreement are inconsistent with the terms of this Agreement, the terms of the Agreement shall prevail.

3 4-2020 This Agreement is subject to credit approval by FranklinCovey’s Credit Department. S LIM M&OA-SO

TO: Dr. Kirt Hartzler, Superintendent

FROM: Dr. Susan Hartzler, Director Adult Education

DATE: May 20, 2020 RE: Facility Use and License Agreement Asbury United Methodist Church Annex

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between Asbury United Methodist Church Annex and Union Public Schools for school year 2020-2021.

DISCUSSION:

It is our desire to provide services in Tulsa to include ABE classes at the Asbury United Methodist Church Annex facility. The Oklahoma Department of Career and Technology Education feels that there is evidence throughout the community to warrant ABE classes to be held at this location during school year 2020-2021.

FUNDING:

Facility is at no charge to Union Public Schools

ATTACHMENTS:

Agreement – Asbury United Methodist Church Annex

cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-1 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this _____ day of June, 2020, between Asbury Methodist Church, Tulsa, Oklahoma and INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA (“Union”),

1. Grant of License. Asbury Methodist Church, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

Asbury Methodist Church 9725 East 66th Street Tulsa, OK. 74133

This license also includes the non-exclusive use of adjacent parking lot(s). The above shall be collectively referred to in this Agreement as the “Facility”.

2. Permitted Use. The license granted by this Agreement shall be for the sole purpose of providing Union with appropriate classroom space for ABE/GED Adult Education classes to those persons who have requested assistance with educational/literacy needs. The term of this Agreement shall be for the 2020-2021 school year beginning July 1, 2020 and ending June 30, 2021.

3. Consideration. In lieu of a facility use fee Union agrees to provide ABE/GED classes through its Adult Learning Center at Facility. In this regard, Union shall provide and pay the costs of certified instructional staff, classroom and educational supplies, and required marketing and promotional materials.

4. Obligations of Facility. The obligations and responsibilities of Facility shall be: (a) Provide a way to open Facility for each use covered by this Agreement. (b) Provide utility service: electricity, water and sewer. Asbury shall not be liable for any interruption in said services regardless of cause. (c) Provide ordinary and usual maintenance and janitorial service to the facility. Asbury is under no obligation to make improvements or alterations to the facility during the term of the agreement.

5. Obligations of Union. The obligations and responsibilities of Union shall be:

(a) Ensure that the classroom is left clean and in good order following each session.

(b) Provide adequate security and/or adult supervision to ensure that no student, guest or invitee leaves the licensed portion of the property.

Page 1 of 3 (c) Provide adequate security and/or adult supervision to ensure that the Facility and the equipment and personal belongings of the Facility employees and students are not damaged.

(d) Comply with the Facilities policies and with all federal, state and local rules, regulations, laws and ordinances which govern or relate to Union’s access to or use, occupation or alteration of the Facility. Union shall obtain any permits, licenses or certificate of occupancy required for its lawful use of the Facility.

(e) Union’s right to use the Facility is understood to be non-exclusive and shall, under no circumstances, constitute possession of the premises.

6. Cancellation. Either party may terminate this agreement with a thirty (30) day written notice.

7. Handicap Access. The Facility has made every effort to make its facilities reasonably accessible to persons with disabilities in conformance with the requirements of the Americans with Disabilities Act (including all associated amendments). Union shall, however, be solely responsible for providing any special services or accommodations of a non-structural nature which may be required for the use of the Facility by any participants, officials, spectators, workers, volunteers, and employees of Union. Union shall pay all costs associated with such services.

8. Non-interference. Union’s use of the Facility shall not interfere with the use of adjoining property. If another event is scheduled on the Facility property during the time covered by this agreement, Facility shall inform Union and the parties shall agree to arrangements to ensure that coordination is made for the events.

9. Insurance. Union shall furnish Facility a certificate of insurance showing that Union has in force a combined single limit liability policy in sufficient amounts to adequately insure Facility maximum liability under the Governmental Torts Claim Act. Facility shall be named as an additional insured. Nothing contained herein shall be construed to limit or waive Facility from liability under any laws now in existence, or existing in the future.

10. Damage to Property. Union will not do, or permit to be done, anything in or upon any portion of the Facility, or bring or keep anything therein which will in any way conflict with the conditions of the insurance policies upon the Facility or any part thereof, or in any way increase any insurance premium. Union assumes the risk of any loss or damage to its property, or the property of any of Union’s employees, guests or invitees.

Page 2 of 3 Asbury United Methodist Church, an Oklahoma Not-for Profit Corporation

By: Authorized Signature for Asbury United Methodist Church

______Please Print Name

UNION PUBLICS CHOOLS INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA

By: President, Board of Education “Union”

______Please Print Name

Page 3 of 3 TO: Dr. Kirt Hartzler, Superintendent

FROM: Dr. Susan Hartzler, Director Adult Education

DATE: May 20, 2020

RE: Facility Use and License Agreement Goodwill Industries

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between Goodwill Industries, Tulsa, Oklahoma and Union Public Schools for school year 2020-2021.

DISCUSSION:

It is our desire to provide services in Tulsa to include ABE/GED classes at the Goodwill Industries facility in Tulsa, Oklahoma. The Oklahoma Department of Career and Technology Education feels that there is evidence throughout the community to warrant ABE/GED classes to be held at this location during school year 2020-2021.

FUNDING:

Facility is at no charge to Union Public Schools

ATTACHMENTS:

Agreement – Goodwill Industries

cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-2 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this ______day of June, 2020, between Goodwill Industries, Tulsa, Oklahoma (“Facility) and INDEPENDENT SCHOOL DISTRICT NO. 9 O F TULSA COUNTY, OKLAHOMA (“Union”).

1. Grant of License. The FACILITY, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

Goodwill Industries 2800 Southwest Blvd. Tulsa, Ok 74107

This license also includes the non-exclusive use of adjacent parking lot(s). The above shall be collectively referred to in this Agreement as the “Facility”.

2. Permitted Use. The license granted by this Agreement shall be for the sole purpose of providing Union with appropriate classroom space for adult education classes including GED preparation classes to those person(s) who have requested assistance with educational/literacy needs. The term of this Agreement shall be for the 2020-2021 school year beginning July 1, 2020 and ending June 30, 2021.

3. Consideration. In lieu of a facility use fee Union agrees to provide GED classes through its Adult Learning Center at Facility. In this regard, Union shall provide and pay the costs of certified instructional staff, classroom and educational supplies, and required marketing and promotional materials.

4. Obligation. The obligations of the Facility shall be responsible for: (a) Open Facility for each class use covered by this Agreement. (b) Provide utility service: electricity, water and sewer. (c) Provide ordinary and usual maintenance and janitorial service to the Facility. (d) Provide technology use and connectivity for all students.

5. Additional Obligations of Union. Union shall be obligated to:

(a) Ensure that the classroom is left clean and in good order following each session.

Page 1 of 3 (b) Provide adequate security and/or adult supervision to ensure that no student, guest or invitee leaves the licensed portion of the property.

(c) Provide adequate security and/or adult supervision to ensure that Facility and the equipment and personal belongings of Facility employees and students are not damaged.

(d) If the attendance levels should drop below the State Department of Education mandated standards, this contract will be null and void.

(d) Comply with Facility policies and with all federal, state and local rules, regulations, laws and ordinances which govern or relate to Union’s access to or use, occupation or alteration of the Facility. Union shall obtain any permits, licenses or certificate of occupancy required for its lawful use of Facility.

(e) Union’s right to use Facility is understood to be non-exclusive and shall, under no circumstances, constitute possession of the premises.

6. Cancellation. Either party may terminate this agreement during the contract year with a thirty (30) days written notice.

7. Handicap Access. Facility has made every effort to make its facilities reasonably accessible to persons with disabilities in conformance with the requirements of the Americans with Disabilities Act (including all associated amendments). Union shall, however, be solely responsible for providing any special services or accommodations of a non-structural nature which may be required for the use of the Facility by any participants, officials, spectators, workers, volunteers, and employees of Union. Union shall pay all costs associated with such services.

8. Non-interference. Union’s use of Facility shall not interfere with Facility use of adjoining property. If another event is scheduled on Facility property during the time covered by this agreement, Facility shall inform Union and the parties shall agree to arrangements to ensure that coordination is made for the events.

9. Insurance. Union shall furnish Facility, a certificate of insurance showing that Union has in force a combined single limit liability policy in sufficient amounts to adequately insure Facility, maximum liability under the Governmental Torts Claim Act. Facility shall be named as an additional insured. Nothing contained herein shall be construed to limit or waive Facility immunity from liability under any laws now in existence, or existing in the future.

10. Damage to Property. Union will not do, or permit to be done, anything in or upon any portion of Facility, or bring or keep anything therein which will in any way

Page 2 of 3 conflict with the conditions of the insurance policies upon Facility or any part thereof, or in any way increase any insurance premium. Union assumes the risk of any loss or damage to its property, or the property of any of Union’s employees, guests or invitees.

Goodwill Industries

By:

Authorized signature for Goodwill Industries

______Please Print Name

INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA

By: President, Board of Education “UNION”

______Please Print Name

Page 3 of 3 To: Dr. Kirt Hartzler, Superintendent

From: Dr. Susan Hartzler, Director of Adult Education

Date: May 20, 2020

Re: Facility Use Agreement Owasso Public Schools

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between Owasso Public Schools and Union Public Schools.

DISCUSSION:

It is our desire to provide GED classes at the Ram Academy in Owasso, Oklahoma. Owasso Public Schools and the Union Adult Education program feel there is evidence to warrant a GED class at this location during the of school year 2020-2021.

FUNDING:

Owasso Public Schools will provide the facility at no cost to Union.

ATTACHMENTS:

Agreement – Owasso Public Schools cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-3 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this _____ day of June, 2020, between Owasso Public Schools, Owasso, Oklahoma and INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA (“Union”),

1. Grant of License. Owasso Public Schools, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

Owasso Public Schools Ram Academy 202 E. Broadway Owasso, OK 74055

This license also includes the non-exclusive use of adjacent parking lot(s). The above shall be collectively referred to in this Agreement as the “Facility”.

4. Obligations of Facility. The obligations and responsibilities of Facility shall be: (a) Provide a way to open Facility for each use covered by this Agreement. (b) Provide utility service: electricity, water and sewer. (c) Provide ordinary and usual maintenance and janitorial service to the Facility. (d) Provide limited technology use and connectivity for students.

5. Obligations of Union. The obligations and responsibilities of Union shall be:

(a) Ensure that the classroom is left clean and in good order following each session.

(b) Provide adequate security and/or adult supervision to ensure that no student, guest or invitee leaves the licensed portion of the property.

Page 1 of 3 (c) Provide adequate security and/or adult supervision to ensure that the Facility and the equipment and personal belongings of the Facility employees and students are not damaged.

(e) Union’s right to use the Facility is understood to be non-exclusive and shall, under no circumstances, constitute possession of the premises.

6. Cancellation. Either party may terminate this agreement with a thirty (30) day written notice.

Page 2 of 3 Owasso Public Schools

By: Authorized Signature for Owasso Public Schools

______Please Print Name

UNION PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA

By: President, Board of Education “Union”

______Please Print Name

Page 3 of 3 TO: Dr. Kirt Hartzler, Superintendent

FROM: Dr. Susan Hartzler, Director Adult Education

DATE: May 20, 2020

RE: Facility Use and License Agreement Rogers State University

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between Rogers State University, Claremore and Union Public Schools for school year 2020-2021.

DISCUSSION:

It is our desire to provide services in Claremore to include ABE/GED classes at Rogers State University. The Oklahoma Department of Career and Technology Education feels that there is evidence throughout the community to warrant ABE/GED classes to be held at this location during school year 2020-2021.

FUNDING:

Facility is at no charge to Union Public Schools

ATTACHMENTS:

Agreement – Rogers State University

cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-4 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this _____ day of June, 2020, between Rogers State University, Claremore, Oklahoma (“Facility”) and INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA (“Union”),

1. Grant of License. The Facility, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

Rogers State University 1701 W. Will Rogers Blvd. Claremore, OK 74017

This license also includes the non-exclusive use of adjacent parking lot(s). The above shall be collectively referred to in this Agreement as the “Facility”.

4. Obligations of Facility. The obligations and responsibilities of Facility shall be: (a) Provide a way to open Facility for each use covered by this Agreement. (b) Provide utility service: electricity, water and sewer. (c) Provide ordinary and usual maintenance and janitorial service to the Facility. (d) Provide limited technology use and connectivity for students.

5. Obligations of Union. The obligations and responsibilities of Union shall be:

(a) Ensure that the classroom is left clean and in good order following each session.

(b) Provide adequate security and/or adult supervision to ensure that no student, guest or invitee leaves the licensed portion of the property.

Page 1 of 3 (c) Provide adequate security and/or adult supervision to ensure that the Facility and the equipment and personal belongings of the Facility employees and students are not damaged.

(d) Comply with the Facilities’ policies and with all federal, state and local rules, regulations, laws and ordinances which govern or relate to Union’s access to or use, occupation or alteration of the Facility. Union shall obtain any permits, licenses or certificate of occupancy required for its lawful use of the Facility.

(e) Union’s right to use the Facility is understood to be non-exclusive and shall, under no circumstances, constitute possession of the premises.

6. Cancellation. Either party may terminate this agreement with a thirty (30) day written notice.

Page 2 of 3 Coweta Public Library

By: Authorized Signature for Coweta Public Library

______Please Print Name

UNION PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA

By: President, Board of Education

______Please Print Name

Page 3 of 3 TO: Dr. Kirt Hartzler, Superintendent

FROM: Dr. Susan Hartzler, Director Adult Education

DATE: May 20, 2020

RE: Facility Use and License Agreement The Salvation Army

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between The Salvation Army and Union Public Schools for school year 2020-2021.

DISCUSSION:

It is our desire to provide services in Tulsa to include ABE/GED classes at The Salvation Army facility. The Oklahoma Department of Career and Technology Education feels that there is evidence throughout the community to warrant ABE/GED classes to be held at this location during school year 2020-2021.

FUNDING:

Facility is at no charge to Union Public Schools

ATTACHMENTS:

Agreement – The Salvation Army

cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-5 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this ______day of June, 2020, between The Salvation Army, Tulsa, Oklahoma and INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA (“Union”),

1. Grant of License. The Salvation Army, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

The Salvation Army 601 N Main St Tulsa, Ok 74102

This license also includes the non-exclusive use of adjacent parking lot(s). The above shall be collectively referred to in this Agreement as the “Facility”.

2. Permitted Use. The license granted by this Agreement shall be for the sole purpose of providing Union with appropriate classroom space for GED adult education classes to those persons who have requested assistance with educational/literacy needs. The term of this Agreement shall be for the 2020-2021 school year beginning July 1, 2020 and ending June 30, 2021.

4. Obligations of Facility. The obligations and responsibilities of the Facility shall be: (a) Provide a way to open Facility for each use covered by this Agreement. (b) Provide utility service: electricity, water and sewer. (c) Provide ordinary and usual maintenance and janitorial service to the Facility. (d) Provide limited technology use and connectivity for students.

5. Obligations of Union. The obligations and responsibilities of Union shall be:

(a) Ensure that the classroom is left clean and in good order following each session.

(b) Provide adequate security and/or adult supervision to ensure that no Page 1 of 3 student, guest or invitee leaves the licensed portion of the property.

(c) Provide adequate security and/or adult supervision to ensure that the Facility and the equipment and personal belongings of Facility employees and students are not damaged.

(d) Comply with Facility policies and with all federal, state and local rules, regulations, laws and ordinances which govern or relate to Union’s access to or use, occupation or alteration of Facility. Union shall obtain any permits, licenses or certificate of occupancy required for its lawful use of Facility.

(e) Union’s right to use the Facility is understood to be non-exclusive and shall, under no circumstances, constitute possession of the premises.

6. Cancellation. Either party may terminate this agreement with a thirty (30) day written notice.

7. Handicap Access. The Facility has made every effort to make its facilities reasonably accessible to persons with disabilities in conformance with the requirements of the Americans with Disabilities Act (including all associated amendments). Union shall, however, be solely responsible for providing any special services or accommodations of a non-structural nature which may be required for the use of Facility by any participants, officials, spectators, workers, volunteers, and employees of Union. Union shall pay all costs associated with such services.

9. Insurance. Union shall furnish Facility a certificate of insurance showing that Union has in force a combined single limit liability policy in sufficient amounts to adequately insure Facilities’ maximum liability under the Governmental Torts Claim Act. Facility shall be named as an additional insured. Nothing contained herein shall be construed to limit or waive Facility immunity from liability under any laws now in existence, or existing in the future.

10. Damage to Property. Union will not do, or permit to be done, anything in or upon any portion of Facility, or bring or keep anything therein which will in any way conflict with the conditions of the insurance policies upon Facility or any part thereof, or in any way increase any insurance premium. Union assumes the risk of any loss or damage to its property, or the property of any of Union’s employees, guests or invitees.

Page 2 of 3 The Salvation Army

By: Authorized signature for The Salvation Army

______Please Print Name

UNION PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA

By: President, Board of Education “Union”

______Please Print Name

Page 3 of 3 To: Dr. Kirt Hartzler, Superintendent

From: Dr. Susan Hartzler, Director of Adult Education

Date: May 20, 2020

Re: Facility Use Agreement Community Service Council of Greater Tulsa

RECOMMENDATION:

I recommend the Board of Education approve and authorize the Superintendent or designee to sign the Facility Use and License Agreement between Community Service Council of Greater Tulsa and Union Public Schools.

DISCUSSION:

It is our desire to provide GED classes at the Tulsa Reentry One-Stop, Community Service Council in Tulsa, Oklahoma. Community Service Council and the Union Adult Education program feel there is evidence to warrant a GED class at this location during the of school year 2020-2021.

FUNDING:

Community Service Council of Greater Tulsa will provide the facility at no cost to Union.

ATTACHMENTS:

Agreement – Community Service Council of Greater Tulsa cc: Charlie Bushyhead Sandi Calvin Dr. Trish Williams Sherri Fair David Young Barbara Swinburne

Consent Agenda Attachment I-6 FACILITY USE AND LICENSE AGREEMENT

THIS AGREEMENT is entered into this ______day of June, 2020, between Community Service Council of Greater Tulsa, Tulsa Oklahoma and INDEPENDENT SCHOOL DISTRICT NO. 9 OF TULSA COUNTY, OKLAHOMA (“Union”),

1. Grant of License. Community Service Council of Greater Tulsa, hereby grants to Union and to its members, guests and invitees, the right, privilege and permission to enter on the following described property and to make full use of the facilities located thereon:

Tulsa Reentry One-Stop Community Service Council 533 East 36th Street North Tulsa, OK 74106