AGENDA UNION PUBLIC SCHOOLS SPECIAL MEETING OF THE BOARD OF EDUCATION June 12, 2020 12:00 p.m. This meeting will be conducted entirely via videoconferencing. https://www.youtube.com/c/unionuview Those present at remote locations will be: Dr. Kirt Hartzler, Superintendent Ken Kinnear, President Heather McAdams, Vice-President Lisa Ford – Clerk Stacey Roemerman – Deputy Clerk Jeff Bennett – Board Member Barbara Swinburne – Board Secretary/Minutes Clerk With the exception of the agenda item calling the meeting to order, the Board of Education reserves the right to take up any agenda item in any order regardless of how items are listed below. I. ROUTINE A. CALL MEETING TO ORDER B. ROLL CALL OF THE BOARD C. ADOPTION OF THE AGENDA II. CONSENT AGENDA All of the following items, those items of a routine nature normally approved at Board meetings, will be approved by one vote unless any Board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and action on the following items: A. Minutes: May 15, 2020 – Special Minutes Attachment “A” B. Facilities use license agreements as outlined in Attachment “B,” and authorize the Senior Facilities Manager, Art Churchill to execute the agreements; C. Letter of Agreement with MidFirst Bank and Jenks Public Schools for the 2020 Backyard Bowl as outlined in Attachment “C,” and authorize the Director of Athletics to sign the agreement. D. Extended service agreement with Daktronics, Inc., in the amount of $5,545.00 from the general fund as outlined in Attachment “D,” and authorize the Superintendent or designee to execute the agreement. E. Contract, Performance License and Video License with Music Theatre International in the total amount of $5,484.00 from activity funds for the 2021 All-School Musical as outlined in Attachment “E,” and authorize the Superintendent or designee to execute the contracts. Agenda June 12, 2020 Page Two F. Time extension agreement with SHL Talent Measurement, previously approved on March 9, 2020, for Brainbench business industry certification testing, at no additional charge as outlined in Attachment “F,” and authorize High School Principal, John Chargois to execute the agreement. G. Ratification of the Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for Ochoa Elementary in the amount of $12,430.36 from a leader.org grant and the general fund as outlined in Attachment “G.” H. Agreement with Franklin Covey Client Sales, Inc., for Leader In Me Coaching Services for McAuliffe Elementary in the amount of $10,848.34 from the general fund as outlined in Attachment “H,” and authorize the Superintendent or designee to execute the agreement. I. Facility Use and License Agreements with Asbury United Methodist Church Annex, Goodwill Industries, Owasso Public Schools, Rogers State University, The Salvation Army; Community Service Council of Greater Tulsa; Whirlpool Corporation, Workforce Muskogee and Workforce Pryor to provide ABE/GED/ESL classes for the 2020-2021 school year, as outlined in Attachments “I-1” – “I-9,” and authorize the Superintendent or designee to execute the agreements. J. Memorandum of Understanding with Goodwill Industries of Tulsa for students with disabilities as outlined in Attachment J“,” and authorize the Director of Special Services, Deborah Wolin and the Superintendent or designee to execute the agreement. K. Renewal of the Service Agreement with Healthcare Safety Solutions, Inc., for safety consulting services in the amount of $25,000.00 from the general fund and building funds as outlined in Attachment “K,” and authorize the Superintendent or designee to execute the agreement. L. Approval of commitment to participate, per the Letter of Support, for Union to participate in the Mental Health Association Oklahoma (MHAOK) Comprehensive Suicide Prevention initiative, as outlined in Attachment “L.” M. Approval of purchase of Zoom licenses from OneNet in the amount of $350.00 from general fund as outlined in Attachment “M,” and authorize the Executive Director of Technology, Todd Borland to execute the agreement. N. Renewal of the annual service agreement with Chem Aqua for water treatment services in the amount of $47,736.00 from the general fund as outlined in Attachment “N,” and authorize the Superintendent or designee to execute the agreement. O. Renewal of the annual service agreement with Clifford Power for maintenance and inspection of generators in the amount of $8,076.00 from general fund as outlined in Attachment “O,” and authorize the Superintendent or designee to execute the agreement. P. Renewal of the annual service agreement with KONE, Inc., for elevator maintenance in the amount of $21,720.00 as outlined in Attachment “P,” and authorize the Superintendent or designee to execute the agreement. Agenda June 12, 2020 Page Three Q. Renewal of the annual service agreement with Praetoria Security for alarm response service in the amount $9,834.60 as outlined in Attachment “Q,” and authorize the Superintendent or designee to execute the agreement. R. Utility Easement Agreement with the Public Service Company of Oklahoma (PSO) for the primary power and transformer that will service the Union High School Stadium Renovation Complex and new band building, as outlined in Attachment “R,” and authorize the Superintendent or designee to execute the agreement. S. GMP Amendment No. 4 with Flintco LLC for a credit to the construction management contract for Phase II of Ochoa Elementary in the amount of ($200,000.00) bond funds, as outlined in Attachment “S,” and authorize the Superintendent or designee to execute the agreement. T. GMP Amendment No. 5 with Flintco LLC for a credit to the construction management contract for Phase III of Ochoa Elementary in the amount of ($500,000.00) bond funds, as outlined in Attachment “T,” and authorize the Superintendent or designee to execute the agreement. U. Agreement with Municipal Finance Services in the amount of $41,525.00 from the general fund and/or bond funds as outlined in Attachment “U,” and authorize the Superintendent or designee to execute the agreement. V. Service Agreement with AmericanChecked for background check services in the amount of $36.50 per name submitted as outlined in Attachment “V,” and authorize the Executive Director of Human Resources to execute the agreement and initiate payment under the agreement. W. Agreement with TALX for unemployment claims management services at a cost of $6,195.00 from the general fund as outlined in Attachment “W,” and authorize the Superintendent or designee to execute the agreement. X. Service Agreement with Worxtime, LLC, for the purchase of software licenses for ACA requirement tracking, as outlined in Attachment “X,” and authorize the Superintendent or designee to execute the agreement. Y. Approval of the continued use of The Standard Insurance Company for additional disability coverage as outlined in Attachment “Y,” and authorize the Executive Director of Human Resources to sign and make payments under the agreement. Z. Equipment support services quote with Kronos, Inc., for the District’s Kronos time clocks, as outlined in Attachment “Z,” and authorize the Superintendent or designee to execute the quote. AA. Personnel resignations and terminations as outlined in Attachment “AA.” BB. Employment of certified and/or support staff as outlined in Attachments “BB-1” and “BB-2.” CC. Transfer of students under the Education Open Transfer Act for the 2020-2021 school year as outlined in Attachment “CC.” Agenda June 12, 2020 Page Four DD. Higher Education reimbursement payments for certified personnel as outlined in Attachment “DD.” EE. Appointment of the district Treasurer, Assistant Treasurers, Encumbrance Clerk, and Activity Fund Custodians for the 2020-2021 fiscal year; and appointment of Sherri Fair, Director of Federal Programs, as the authorized representative to sign for federal, state, or local grant applications, contracts, reimbursements for the district, open and/or emergency transfers, and/or reporting documents for the 2020- 2021 fiscal year as outlined in Attachment “EE.” FF. Monetary Donations as outlined in Attachment “FF.” GG. Activity fund budget sub-accounts, revenues and expenditures for FY 2020-2021 as outlined in Attachment “GG.” HH. Fundraising activities for school activity sub-accounts and common expenditures for same for the 2020-2021 FY as outlined in Attachment “HH.” II. Crowdfunding donations for FY 2019-2020 as outlined in Attachment “II.” JJ. Authorization to issue, revise, pay and close encumbrances and claims; and final authorization to issue, revise, pay, and close encumbrances and claims for all purchase orders issued in FY 2019-2020 as outlined in Attachments “JJ-1” and “JJ- 2.” III. BUSINESS AGENDA A. Instruction 1. Consider and take action on the Provider Agreement, A. Pennington Oklahoma Early Childhood Program (OECP) with Community Action Project of Tulsa County (CAPTC) for the Rosa Parks Early Childhood Education Program. REF. #1 2. Consider and take action on the Memorandum of A. Pennington Understanding for the Union Public Schools Head Start Program with Community Action Project of Tulsa County (CAPTC) for the Rosa Parks Early Childhood Education Program. REF. #2 3. Consider and take action on the Family and Children’s A. Pennington Services agreement as well as the F&CS budget amount for Rosa Parks Early Childhood Education Center for OECP classrooms. REF. #3 Agenda June 12, 2020 Page Five 4. Consider and take action on the Family and Children’s A. Pennington Services agreement as well as the F&CS budget amount for Rosa Parks Early Childhood Education Center for Head Start classrooms. REF. #4 5. Consider and take action on the purchase of a five-year Matt McCready soft-ware license with QuaverMusic.com for curriculum software, in the amount of $115,150.00 from bond funds. REF. #5 6. Consider and take action on a contract with SeeSaw Gart Morris Learning System in the amount of $66,615.00 from bond funds.