Coromandel District Council Private Bag Thames 3540 THAMES COROMANDEL DISTRICT COUNCIL

LuflJ APPLICATION FOR COMMUNITY GRANT JJL

Community Board

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Contact name

Postal Position—/j-address/3 t'

Telephone number include area code

i1ves Is your organisation a legally constituted incorporated society? NO

What are the goals of your organisation? - --'— __ -Z e,-ey

Describe the specific purpose the community grant funding is required for. Page 2

Please detail the complete cost of the project.

ITEM. Deso iption of project costs COST

(T $

$ — / —V -/

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Total $

How much are you applying for? $ -

Please specify where the remaining funding will come from.

Have you received any funding from any Government agency in the past three years? If so please detail below.

Please advise if your organisation is under the umbrella of a national organisation.

Please outline how your project will benefit the community.

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I - / Please add any further information you consider may assist with your application

Please enclose the following with your application form

If your organisation is registered for GST, please supply your GST number. ['(budget projection for the next 12 months. 1 D__L] ELI-]

In making this application I declare that:

1. 1 a authorised to do so.

2. To the best of my knowledge all key information has been disclosed and all information in the application is true and correct.

3. If the application is successful, agree to enter with good faith into a Service Level Agreement or to complete an Expenditure Declaration stating how the Community Grant has been expended with the Community Board.

I agree with the declaration stated above, for and on behalf of the organisation.

11_1~ /%.Lc,4 Name/f2(Full c/'6t

Designation

'-.-'.' Signed ,/ Date (DD/MM/YYYY)

Please send your completed application to: Community Grants Thames-Coromandel District Council Private Bag Thames 3540 THAMES COROMANDEL DISTRICT COUNCIL

Guidelines for Applicants

Schedule A: Community Board Grants Criteria

1. Financial assistance will only be available for locally recognised organisations within the Thames-Coromandel district whose principal functions and/or activities are of a charitable (not-for-profit) nature. 2. Preference will be given, but not limited to, organisations that are registered as an Incorporated Society to qualify for Community Grant funding. 3. Applications will be considered on a. merit b. benefit to the community C. contribution to the achievement of Council Outcomes, and/or contribution to the achievement of Community Board priorities d. total cost of the project, event or funding request and proportion of funding requested as a % of total cost. 4. Where a grant is for an event, the event criteria (outlined in Schedule B) also applies. 5. Financial assistance will only be available for a specific project or for the maintenance of a facility, which is of benefit to the community. Community Grants are not for the payment of wages/honorariums or usual operational expenditure. 6. Evidence of other fund raising undertaken and commitment of reasonable percentage of own funds to the project or initiative must be provided. 7. Community grants can be used to cover Council-related expense (for example, hall hire). 8. The responsibility of Central Government towards organisations will be taken into account when considering grants for a project that the organisation may already have received funding from Central Government. 9. All applications must be accompanied by a statement of financial position for the previous financial year and a budget projection for the next financial year. 10. All applications must declare any conflict of interest that may exist with the Council, if relevant. 11. All successful applicants must acknowledge the support of the Thames-Coromandel District Council on any correspondence, advertising or other publicity material. 12. Applications must be made on the Thames-Coromandel District Council Community Grants Application Form. 13. Late applications will NOT be considered or carried forward. 14. Any Community Grant funds not spent on the project for which the funds were applied for by the close of the Council's financial year must be returned to the Thames- Coromandel District Council unless written approval to retain the funds is obtained from the relevant Community Board. 15. At the completion of the expenditure every successful recipient must provide a detailed expenditure declaration and a report on the community benefit achieved (or similar). Council Outcomes

On behalf of the Coromandel Peninsula, the Council will aim to achieve: • A Prosperous District • A Liveable District • A Clean and Green District

What do these Council Outcomes mean?

A Prosperous District The Coromandel Peninsula has a prosperous economy.

This means the Council will focus its efforts on... • Providing for economic and population growth that is socially and economically sustainable • Helping create an environment that enables our economy to grow • Making it easy to create opportunities and jobs • Maximising economic opportunities from the Peninsula's natural setting

A Liveable District The Coromandel Peninsula is a preferred area of NZ in which to live, work, raise a family and enjoy a safe and satisfying life.

This means the Council will focus its efforts on... • Providing infrastructure to help build healthy communities • Supporting a range of recreation and leisure opportunities • Advocating for our communities needs • Encouraging community responsibility • Supporting a choice of lifestyle opportunities • Making it easy to get around • Promoting development of a safe living environment • Respecting and nurturing a local sense of place • Promoting and valuing the districts historical and cultural heritage

A Clean and Green District The Coromandel Peninsula's natural environment provides a unique sense of place

This means the Council will focus its efforts on... • Providing for our unique environment to be protected • Balancing environmental protection with accessibility • Ensuring future development fits sensitively within the Coromandels unique landscape and coastal environment • Implementing and supporting appropriate land use management • Having a balanced regulatory framework that protects important community and environmental values without imposing uniformity and inflexibility • Playing its part in keeping our environment safe and clean Schedule B: Community Board Events Criteria

Where a grant is for an event, the following criteria applies. This criteria also applies where a community board conducts a specific "event funding" process.

Assistance will only be available for locally run community events within the Thames- Coromandel district, whose principal functions and/or activities are of a charitable (not for-profit) nature.

2. Preference will be given, but not limited to, organisations that are registered as an Incorporated Society to qualify for Community Grant funding.

3. The Events fund is not for the payment of wages or honorariums.

4. Only one grant per organisation, per event, will be available in any financial year.

5. Consideration to be given to the viability of the event as a whole and fundraising efforts already shown (for example, Business Plan, marketing strategy).

6. All applications must be accompanied by a statement of financial position (if available) for the previous financial year and a budget projection for the event.

7. Applications must be made on the form available (Community Events Application Form).

8. All successful applicants must acknowledge the support of the Thames-Coromandel District Council on any correspondence, advertising or other publicity material.

9. Any Community Event funds not spent on the project for which the funds were applied for by the close of the Council's financial year must be returned to the Thames- Coromandel district Council unless written approval to retain the funds is obtained from the relevant Community Board.

10. A report on the success of the event and evidence that the grant was spent appropriately to be provided to the Board within three months of the event. Council Outcomes

On behalf of the Coromandel Peninsula, the Council will aim to achieve: • A Prosperous District • A Liveable District • A Clean and Green District

What do these Council Outcomes mean?

A Prosperous District The Coromandel Peninsula has a prosperous economy.

A Liveable District The Coromandel Peninsula is a preferred area of NZ in which to live, work, raise a family and enjoy a safe and satisfying life.

A Clean and Green District The Coromandel Peninsula's natural environment provides a unique sense of place

This means the Council will focus its efforts on... • Providing for our unique environment to be protected • Balancing environmental protection with accessibility • Ensuring future development fits sensitively within the Coromandel's unique landscape and coastal environment • Implementing and supporting appropriate land use management • Having a balanced regulatory framework that protects important community and environmental values without imposing uniformity and inflexibility • Playing its part in keeping our environment safe and clean Matarangi Ratepayers Association Incorporated

Committee Treasurer Roger Brown (Chairman) Ian Patrick Ben Green 130 Puka Crescent James Scott RD2 Whitianga 2856 Keith Cullum 07 866 0751 Alistair McCormick Bob Stevens [email protected]

25th July 2016

The Chairman Mercury Bay Community Board Thames Coromandel District Council 46 Albert St S Whitianga

Dear Paul, Mercury Bay Community Grant

Attached is our application form for a grant from the above program.

The highly successful annual Matarangi Summer Carnival will be held again this Christmas, the committee have not held their initial meeting as yet so the schedule of events has not been finalised, so we have attached a list of the program for 2015 that will again largely constitute the schedule.

This event is well supported by the significant number of summer visitors each year, and benefits the wider community, we wish to re-iterate that this event involves the participation of a majority of residents and holiday visitors across the broad spectrum of age groups.

The carnival is organized and supported by the individual commercial entities responsible for their own events at some considerable cost directly, and indirectly with staff participation and time away from their business.

A pivotal role in the success of the Summer Carnival is played by Coromandel FM, with promotion and direct participation in hosting the popular and successful Miss Matarangi contest, as well as other beach events. The organizing committee is adamant that without Coromandel FM's assistance the event would founder.

Although the budget is more modest and the event scaled back a little, past experience has established that this Summer Carnival is a significant contributor to security by providing entertainment to young people as a valued alternative to entertaining themselves with less sociable activities.

We would submit that for these reasons the event is worthy of Community Grant support. Participation of TCDC on a significant level is vital to the continuing success of the Matarangi Beach Summer Carnival.

Yours faithfully

Ian Patrick (Treasurer MRAI) Matarangi Ratepayers Association Inc

Statement of Income and Expenditure for the Year ending 31 March 2015

Year ended 31.3.14 31/03/15 Income $ 412.66 Interest $ 923.35 $ 3,540.00 Donations $ 2,255.00 $ 19,820.00 Subscriptions $ 13,650.00

$ 23,772.66 Total Income $ 16,828.35

Expenditure $ 1,035.00 Professional fees $ 9,923.34 $ 100.10 Photocopy, printing, postage, stationery $ 374.17 $ 130.00 e-mail expense $ 130.00 $ 2,074.74 Summer Carnival contribution -2015 $ 2,260.16 Meeting expenses, TCDC $ 143.70

$ 3,339.84 Total Expenditure $ 12,831.37

$ 20,432.82 Excess Income over Expenditure $ 3996.98

Statement of Financial Position as at 31 March 2015

-$ Accumulated Funds 31/3/14 $ 16,309.52 $ 20,432.82 Plus Income over Expenditure. $ 3,996.98

$ 16,309.52 Accumulated Funds 31/3/15 $ 20,306.50

Represented by: $ 3,932.04 Westpac Current Account 31/3/15 $ 244.83 16,186.61 Westpac Saver Account 31/3/15 $37,582.56 $ 20,118.65 $ 37,827.39

Less 2015-2016 Subscriptions paid in advance -$ Less creditors Golf Course Zoning Fund $ Summer Carnival Professional fees

$ 16,309.52 $ 20,306.50

Auditor's Report I have examined the books and accounts of Matarangi Ratepayers Association Inc. for the year ended 31 March 2015 and, in my opinion, the accounts as presented show a true and correct view of the Association's affairs as at 31 March 2015.

T. J. Smith Honorary Auditor 30th June 2015 Matarangi Ratepayers Association Inc.

Budget Projections 2016-2017

Income

Subscriptions $14,000.00 Bank Interest $300.00 Donations $2,000.00 Treasure Chest grant $2,000.00 $18,300.00

Expenses email account $130.00 Post, copy & print $600.00 Summer carnival contribution $4,000.00 Taste of Matarangi contribution $2,000.00 Professional fees $10,000.00 $16,730.00

Surplus $1,570.00 Date Time Event Sponsor Locaticn Phone Contact 19-Dec 11am Christmas Parade Puku & Kerres Liqor Store Matarangi Drive 8665957 Wayne Stevens Matarangi Fire 27-Dec 11am - 1 Fire Station Open Day MVRFF Station 274352899 Stuart Arnold All Over 28-Dec 10am Scavenger Hunt buyinglocal.co.nz Matarangi 21949722 Michelle Dobson

29-Dec 3pm Bike Comp Pipers Café Shopping Center 78660774 Brenda Riggs Matarangi Fire 630pm Bingo Night Puku & Kerres Liqor Store Station 8665957 Wayne Stevens

30-Dec 123pm Sand Castle Comp Matarangi Beach Realty Ltd Matarangi Beach 78665566 Mark Hall

31-Dec 10.30am The Big Dig Richardson Real estate Matarangi Beach 78660322 Shelley Vause Matarangi Boat 1-Jan 1130am Kids Fishing Competition Jet Ski Fishing Show Ramp 21674669 Kirk Davis 2-Jan 6am Annual Fishing Competition MB & Fishing Club The Ocean 8665915 Harry Karl

3-Jan 11am Thunder cats Boat Racing / Prize Giving Graham Harford Matarangi Beach 21648839 Graham Harford Sausage Sizzle TBC Beach Hilton Brown Swim School, Kirk Electrical, Wilkinson 4-Jan Tide Times TBC The Rings To Matarangi Swim Construction The Ocean 274743541 Hilton Brown Matarangi Boat 5-Jan 10am The Cardboard Cup Richardson Real estate Ramp 9jm Shelley Vause Matarangi Fire Station Castle Matarangi Fire 7pm Quiz Night Rock Café Statior 274352899 Stuart Arnold Castle Rock Café & Coro 6-Jan 10am Family Sports Day More FM Village Green 07 8664542 Shelley Corles 7-Jan TBC The Dunes TBC TBC TBC TBC Blackjack Surf Whitianga, 8-Jan 4pm Miss Matarangi beach Girl Coromandel More FM Village Green 272212881 Bronwyn The Mercury Bay Informer, Matarangi Fire 9-Jan 4pm Miss Coromandel Peninsula The Lost Springs, TBC Station 272212881 Bronwyn Green Weekends & Public Holidays Yeflow Not Confirmed Event or organisation