June 21, 2017 Purpose: Update the Board Of
June21,2017 Purpose:UpdatetheBoardofDirectorsontheprocessofhiringamasterplanconsultantforthe downhillskiareaatTahoeDonnerAssociation. Background: Tahoe Donner’s current Downhill Ski Lodge was built by DART in 1970, with subsequent additions and remodels through the last 45 years, attempting to accommodate growingvisitationnumbersandservicelevels.Afewyearsago,theGeneralPlanCommittee’s DownhillSkiAreaSubͲgroupworkedtoprovideacomprehensive2013report,includinganalysis ofthefollowingmetricsoftheDownhillSkiOperations,seeattached; OnAugust6,2016,Aprojectinformationpaper(PIP)wasprovidedtotheBoardofDirectors,and duringthe2016BudgetProcess,a$50KDevelopmentFundbudgetwasidentifiedandapproved bytheBoardofDirectorsforexpenditurein2017.OnNovember10,2016,TheGPCinitiateda TaskForcetoregainthe2013momentum,toidentifyanddetailfurtheropportunitiesatthe DownhillSkiArea.InAprilof2017,theTaskForcereceivedapprovaltoproceedwiththeRFP processtosolicittwoindustryleaderswithexperienceinskiareamasterplanning,seeattached SOQ’s. Discussion: 1. BothconsultantsprovidedfeeproposalsbythedeadlineofJune16th.Afterqualifying bothproposals,bothwerethoroughandwellmatched,bothwithpositivereferences. 2. BothfeeproposalsarewithintheBoardapproved$50KDFbudgetfor2017. 3. Furtherclarificationsandquestionsarecurrentlyunderwaywithbothconsultants,so thatscoringresultsandweightingcanbefinalizedandtallied.Ifacontractcanbe executedinearlyJuly,thedraftreportcouldbeavailableandpresentedatthe SeptemberGPCMeeting,whichwouldreflectnearly80%ofthecontentinfinalreport. 4. Oncefeedbackisprovided,thefinalversionwouldbecompletedwithinsixweeks.
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