Railhead Handling, Fol & Pvt Warehouse Contract For
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1 RAILHEAD HANDLING, FOL & PVT WAREHOUSE CONTRACT FOR FERTILIZERS Tender No : M&D(D)/RH/FOL/WH/2016-17 TENDER DOCUMENT FOR__________________________RAKE POINT Last Date for Submission of Tender 17.03.2016 up to 16.00 hrs at MFL HO,Manali Date of opening of Tender : On 18.03.2016 at 10.00 hrs at MFL HO, Manali (Separate tender is to be submitted for each location) MADRAS FERTILIZERS LIMITED (A Government of India Undertaking) HO - Manali, Chennai – 600 068 E Mail: [email protected] web : www.madrasfert.nic.in TELEPHONE : 044 25945252/253 FAX : 2594 1862 2 MADRAS FERTILIZERS LIMITED NOTICE INVITING TENDERS FOR “APPOINTMENT OF RAILHEAD HANDLING, FOL & PVT WAREHOUSE CONTRACTORS” MFL is a Public Sector Undertaking under the administrative control of Ministry of Chemicals and Fertilizers, Government of India. We are one of the major producers of Fertilizers in South India and our products are marketed in all the five states of South India. For and on behalf of Madras Fertilizers Ltd(MFL) the Dy. General Manager (Marketing & Distribution) invites sealed tenders for appointment of Railhead handling, FOL & Private Warehouse Contractors for Clearing & Transporting bagged fertilizers/consignments received by Rail/Road from MFL plant(TNFS)/Chennai City/ other locations to the Railheads and Warehouse locations mentioned below for a period of one year from the date of agreement or commencement of the contract. State Railhead Location Regional Office Regional Office Location Contact Ph No. Katpadi Tamilnadu Vellore 0416-2249569 Tiruvannamalai Kyatsandra Chikmagalur Bengaluru 080-26423562 Mysore Karnataka Amaravathicolony Davangere 08192-256074 Navalur Kottayam Kerala Cochin 0484-2102279 Kollam Parties who are placed on the “Holiday List” are advised not to submit the tender. Even if they send their quote, it will not be considered per procedure. 3 Press Tender No. Description Appointment of Railhead handling,FOL & Pvt M&D(D)/RH/FOL/WH/2016-17 warehouse Contractors Nature of Bidding Two Part Bidding : 1st Part : Technical Bid, 2nd Part: Price Bid Commencement ,viewing and downloading 26.02.2016 tender document EMD Amount EMD is to be furnished by Demand Draft in favour of Madras Fertilizers Ltd., payable at Chennai or by Bank Guarantee (Locationwise EMD is to be provided) EMD BG Validity 90 days with claim period 45 days totalling 135 days from the date of bids opening. Bids Submission The Tender form for preferred location(s) consisting of three envelopes viz first one EMD amount specified for that particular location, second one Form-A(Qualification Bid), third one Form-B(Rate Bid) duly completed in all respects. All the three envelopes shall be sealed separately and all the three envelopes shall be enclosed in an another envelope duly super scribed with Tender No.M&D(D)/ RH/ FOL/ WH/ 2016-17 for appointment of Railhead handling,FOL & Pvt Warehouse contractor at --- ------. The Sealed envelope to be sent to the Chief Manager(Distribution ), Madras Fertilizers Ltd, Manali,Chennai-600 068 or dropped into the tender box kept at the MFL entrance North Gate. Last date & Time for receipt of Bids. 17.03.2016 at 16.00 hours Technical Bid Opening Date& Time 18.03..2016 at 10.00 hours Price Bid Opening Date Techno-Commercially qualified tenderers only will be intimated Security Deposit (SD) 5% of the finalized Contract Value Bid Validity 90 days from the date of Tender opening Form A. Payment Term 30 days from the date of submission of bills to RO/HO. Contract Period One year from the date of agreement Bid Evaluation Basis Techno-Commercially qualified and L1 basis. Instructions to the Tenderers Annexure 1 General Terms & Conditions Annexure 2 Terms & Conditons Annexure 3 Techno-Commercial Bid Format Annexure 4 Tenderer Undertaking Annexure 5 Information about the tenderer Annexure 6 Format for EMD BG Annexure 7 Format for SD BG Annexure 8 Format for RTGS Annexure 9 Format for Agreement Annexure 10 Format for providing details of immovable assets. Annexure 11 Declaration to provide Godown facility Annexure 12 Parties those who are interested can download Form-A & Form-B from our website www.madrasfert.nic.in and submit the bids. Separate tender is to be submitted for each location. Dy General Manager 4 Marketing & Distribution Instructions to the Tenderers: ANNEXURE -1 Fertilizers are dispatched through rakes from plant to rake points in different states. At these rake-points, services of Railhead handling, FOL & warehouse contractors are required to clear the rakes and to further transport the material to the sale/storage points. Parties should go through the contents of this tender document carefuly and submit it along with all the required documents, 1.0 JOB REQUIREMENT 1.1 Railhead Handling : unloading the products without using hooks from the wagon within the free time allowed by Railways and loading into the trucks at railhead as per authorized delivery documents, lodging Railway claims for shortages and forwarding of shortage/ damage certificate from Railways and adherence to Railway rules and regulations in force. Demurrage / wharfage charges payable if any will be met by the contractor on his own and no reimbursement will be made by MFL on this account. 1.2 FOL : Transportation of bagged fertilizers from Railhead / Warehouse to various destinations and effecting safe delivery to nominated consignees and forwarding the acknowledgement for the product so delivered. Should complete and submit all the documents in the prescribed format. 1.3 Private Warehouse Proper handling and safe storage of bagged fertilizers received from MFL, Manali / Chennai City godowns and / or other locations in trucks or by rail, keeping proper records and rendering account of stock of fertilizers & empty gunny bags (Jute / HDPE) received and completion / submission of all documents as prescribed by MFL. 2.0 Submission of Tender and Documents : 2.1 Tender Form The tender Form duly filled in all respects in English and one set of tender document duly signed by the tenderer or their authorized representative should be submitted. Tenderer may note that conditional offers and partial quotes shall be rejected. The Rates shall be quoted in words as well as in figures. If there is any difference between rates quoted in figures and words, amount quoted in words shall prevail. 2.2 Information about Tenderers : The tenderers shall furnish at the time of submission of the tender, complete, correct and precise details about themselves, as per Annexure - 6. 2.3 Persons or Person signing the tender shall indicate his authority while signing the tender as Sole proprietor of a firm or as Secretary / Manager / Director, etc. Letter of Authority shall be produced. 5 3.0 PRE-QUALIFICATION CRITERIA The tenderers to fulfill the following qualifications: 3.1 Should have experience for any one year out of last three years in Railhead handling (Wagon clearing and loading into trucks), FOL (transporting of bagged products) and private warehouse operations. 3.2 The tenderer’s turn-over for the respective location should be minimum 30% of the estimated contract value in respect of Railhead Handling, Warehousing & FOL transactions for one year. 3.3 Should have godown facility (own or hired) at the specified location, suitable for proper storage of chemical fertilizers or willing to hire godown at the specified location on award of the contract. 3.4 Should have an office with a responsible contact person or be willing to open office with a responsible contact person at the Railhead / warehouse location concerned on awarding the contract. 3.5 Should provide a list of immovable assets standing in the name of the firm or proprietor or individual partners or directors and estimated value. 3.6 Should not be related to any of the employees of MFL (must provide a declaration). Tenderers not fulfilling 3.1 to 3.6 above will not be considered. Documents required : 1. Experience Certificate from a service receiving company/organization towards proof of experience for one year out of last three years. 2. The turn-over details towards Railhead Handling, FOL & Warehousing (proof ) should be enclosed one year out of the last three years. 3. Proof of godown facility (incase of own godown, latest tax paid receipt or incase of hired godown existing agreement copy) or Declaration of willingness to hire (leased) godown on award of the contract(As per Annexure 12). 4. List of immovable assets with estimated value in case of proprietorship or partnership firms or pvt Ltd companies and directors. 5. Declaration of having office or willing to open at Railhead/Warehouse location applying. 6. Declaration about no relationship with any of the employee of MFL. Tenders should accompany documentary proof as above. 6 4.0 Additonal Documents to be attached alongwith Form A: 4.1 Proof for proprietorship concern and companies. 4.2 Partnership Deed applicable as on Apr 01, 2015 and subsequent revisions, if any. 4.3 Memorandum and Articles of Association. 4.4 Power of Attorney / Letter of authority (original / attested). 4.5 Income Tax Return / Assessment showing the assessee’s status in the case of Hindu Undivided Family. 4.6 Income Tax Return / Assessment of the latest year in respect of Firm / Individual, Partners, Directors, Members of a Private Company. 4.7 Audited/certified copy of P&L a/c & balance sheet for latest year. 4.8 Copy of PAN. 4.9 Copy of Service Tax Regn Number.( If the Service Tax Regn Certificate is not submited, the applicable service tax will be deducted from the bills.) 5.0 Opening of tenders 5.1 The Tender covers will be opened in the Office of the Dy. General Manager (Marketing & Distribution) in the presence of Tenderer(s) or their authorized representative(s) who are present during that time. Envelope containing EMD, Form-A(Qualification Bid) will be opened in seriatim and if conditions of the preceding envelope is not satisfied, the succeeding envelope shall not be opened and it shall stand rejected.