Economic Development & Infrastructure Services Committee Tuesday, 16 April 2019 NOTICE IS HEREBY GIVEN that a Meeting of the Economic Development & Infrastructure Services Committee is to be held at Council Chambers, Council Office, High Street, Elgin, IV30 1BX on Tuesday, 16 April 2019 at 09:30. BUSINESS 1 Sederunt 2 Declaration of Group Decisions and Members Interests * 3 Resolution Consider, and if so decide, adopt the following resolution: "That under Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting for Item 13 of business on the grounds that it involves the likely disclosure of exempt information of the class described in the relevant Paragraphs of Part 1 of Schedule 7A of the Act.” 4 Minute of Meeting dated 19 February 2019 7 - 14 5 Written Questions ** 6 Tourism Business Improvement District 15 - 28 Report by Corporate Director (Economic Development, Planning and Infrastructure) 7 Roads Maintenance Revenue and Capital Budget 29 - 42 2019/2020 Report by Corporate Director (Economic Development, Planning and Infrastructure) Page 1 8 Road Bridges Revenue and Capital Programme 43 - 56 2019/2020 Report by Corporate Director (Economic Development, Planning and Infrastructure) 9 Transportation Budgets 2019/2020 57 - 64 Report by Corporate Director (Economic Development, Planning and Infrastructure) 10 Marine Safety Quarter 3 2018/2019 65 - 74 Report by Corporate Director (Economic Development, Planning and Infrastructure) 11 Flood Risk Management Revenue Budget 2019/2020 75 - 82 Report by Corporate Director (Economic Development, Planning and Infrastructure) 12 Question Time *** Consider any oral question on matters delegated to the Committee in terms of the Council's Scheme of Administration. Item(s) which the Committee may wish to consider with the Press and Public excluded 13 Industrial Portfolio • Information on proposed terms and/or expenditure to be incurred by the Authority; Summary of Economic Development and Infrastructure Services Committee functions: Roads Authority; Lighting Authority, Reservoirs Act 1975, Public Passenger Transport; Flood Prevention; Twinning; Piers and Harbours and Coast Protection; Industrial and Commercial Development; Environmental Protection; Burial Grounds; Assistance to Industry or Commerce; Public Conveniences; Council Transportation; Catering & Cleaning; Land Reform (Scotland) Act 2003; Countryside Amenities; Tourism, monitoring funding from European Programmes, youth training and employment creation scheme and provide Architectural, Quantity Surveying, Maintenance and Allied Property Services. Page 2 Any person attending the meeting who requires access assistance should contact customer services on 01343 563217 in advance of the meeting. Page 3 GUIDANCE NOTES * Declaration of Group Decisions and Members Interests - The Chair of the meeting shall seek declarations from any individual or political group at the beginning of a meeting whether any prior decision has been reached on how the individual or members of the group will vote on any item(s) of business on the Agenda, and if so on which item(s). A prior decision shall be one that the individual or the group deems to be mandatory on the individual or the group members such that the individual or the group members will be subject to sanctions should they not vote in accordance with the prior decision. Any such prior decisions will be recorded in the Minute of the meeting. ** Written Questions - Any Member can put one written question about any relevant and competent business within the specified remits not already on the agenda, to the Chair provided it is received by the Proper Officer or Committee Services by 12 noon two working days prior to the day of the meeting. A copy of any written answer provided by the Chair will be tabled at the start of the relevant section of the meeting. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than 10 minutes after the Council has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he or she can submit it in writing to the Proper Officer who will arrange for a written answer to be provided within 7 working days. *** Question Time - At each ordinary meeting of the Committee ten minutes will be allowed for Members questions when any Member of the Committee can put a question to the Chair on any business within the remit of that Section of the Committee. The Member who has put the question may, after the answer has been given, ask one supplementary question directly related to the subject matter, but no discussion will be allowed. No supplementary question can be put or answered more than ten minutes after the Committee has started on the relevant item of business, except with the consent of the Chair. If a Member does not have the opportunity to put a supplementary question because no time remains, then he/she can submit it in writing to the proper officer who will arrange for a written answer to be provided within seven working days. Clerk Name: Lissa Rowan Clerk Telephone: 01343 563015 Clerk Email: [email protected] Page 4 THE MORAY COUNCIL Economic Development & Infrastructure Services Committee SEDERUNT Councillor Graham Leadbitter (Chair) Councillor Theresa Coull (Depute Chair) Councillor David Bremner (Member) Councillor John Cowe (Member) Councillor Gordon Cowie (Member) Councillor John Divers (Member) Councillor Ryan Edwards (Member) Councillor Claire Feaver (Member) Councillor Marc Macrae (Member) Councillor Maria McLean (Member) Councillor Shona Morrison (Member) Councillor Ron Shepherd (Member) Councillor Sonya Warren (Member) Clerk Name: Lissa Rowan Clerk Telephone: 01343 563015 Clerk Email: [email protected] Page 5 Page 6 MORAY COUNCIL Item 4 Minute of Meeting of the Economic Development & Infrastructure Services Committee Tuesday, 19 February 2019 Council Chambers, Council Office, High Street, Elgin, IV30 1BX PRESENT Councillor David Bremner, Councillor Theresa Coull, Councillor John Cowe, Councillor Gordon Cowie, Councillor John Divers, Councillor Ryan Edwards, Councillor Claire Feaver, Councillor Graham Leadbitter, Councillor Marc Macrae, Councillor Maria McLean, Councillor Shona Morrison, Councillor Ron Shepherd, Councillor Sonya Warren APOLOGIES IN ATTENDANCE The Corporate Director (Economic Development, Planning and Infrastructure), the Head of Direct Services, the Head of Development Services, the Roads Maintenance Manager, the Consultancy Manager, the Transportation Manager, Moray Access Manager, Ms R MacDougall, Planning Officer and Mrs L Rowan, Committee Services Officer as Clerk to the Meeting. 1 Chair Councillor Leadbitter, being Chair of the Economic Development and Infrastructure Services Committee, chaired the meeting. 2 Welcome The Committee joined the Chair in welcoming Hannah Ross from Speyside High School who was working alongside Councillor Laing to experience a day in the life of a Councillor. 3 Declaration of Group Decisions and Members Interests In terms of Standing Order 20 and the Councillors' Code of Conduct, there were no declarations from Group Leaders or Spokespersons in regard to any prior decisions taken on how Members will vote on any item on the agenda or any declarations of Members interests in respect of any item on the agenda. 4 Resolution Page 7 The Council resolved that, in terms of Section 50A (4) and (5) of the Local Government (Scotland) Act 1973, as amended, the public and media representatives be excluded from the meeting during consideration of the items of business appearing at the relevant paragraphs of this minute as specified below, so as to avoid disclosure of exempt information of the class described in the appropriate paragraphs of Part 1 of Schedule 7A of the Act. Paragraph Number of Minute Paragraph Number of Schedule 7A 16 8&9 17 8&9 5 Minute of Meeting dated 4 December 2018 The minute of the meeting of this Committee dated 4 December 2018 was submitted and approved. 6 Written Questions The Committee noted the following written question that had been submitted by Councillor Macrae: Parking Notices Following on from the report to Policy and Resources Committee on Tuesday 12th February 2019 “Charging for Services”, I would be grateful for answers to the following. How many parking notices were issued in 2018? How many of these notices were paid within 14 days at the lesser rate of £60? How many notices were paid at the standard rate of £80? How many notices remain unpaid? RESPONSE i. There were 1,391 excess charge notices issued in 2018 ii. 747 excess charge notices were paid within 14 days (£60) iii. 219 excess charge notices were paid at the standard rate (£80) iv. There are 425 excess charge notices unpaid that are pursued through debt recovery. As a supplementary question, Councillor Macrae asked, of the 425 pursued through debt recovery, how many of these had been successfully recovered and at what cost to the Council. Page 8 In response, the Corporate Director (Economic Development, Planning and Infrastructure) advised that the 425 unpaid excess charge notices would have been passed to a debt collecting company, Scott & Co who pursue low level civil debts and advised that she would enquire if that specific information is available and, if it was, circulate to members of the Committee. 7 Roads Asset Management Planning A report by the Corporate Director (Economic Development, Planning and Infrastructure) informed the Committee of the latest road network information and how it compares following the 2016 condition modelling forecast. The report highlighted that reduced capital investment into the roads network is having an impact on the Council's road condition index (RCI) and its ranking position in comparison with other Scottish authorities which is resulting in a deterioration in the road network, placing the Council on target to be at mid table position by the end of 2021-22.