Gulf Coast Music Association Organized, 1974
Affiliated with National Federation of Music Clubs and Texas Federation of Music Clubs
National President’s Theme: “Keeping the Music Alive for the Future!”
President’s Song: “Star Spangled Banner”
State President’s Theme: “Keeping Music Education in our Schools”
Song: “Hymn of Promise”
Goals: ““Enjoy the Past, Educate the Present, and Entertain the Future;”
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TABLE OF CONTENTS
A BRIEF HISTORY OF GULF COAST MUSIC ASSOCIATION ...... 3 NATIONAL POSITIONS AND ADDRESSES ...... 4 STATE AND DISTRICT OFFICERS ...... 5 GULF COAST MUSIC ASSOCIATION OFFICERS ...... 6 COLLECT AND FEDERATION HYMN ...... 7 TOGETHER WE SING 2017-2018 ...... 8 CALENDAR OF STATE AND NATIONAL EVENTS ...... 9 AT A GLANCE 2019 – 2018 ...... 10 MEMBERSHIP ROSTER 2017-2018 ...... 11 AUTUMN ARTIST FESTIVAL ...... 14 AUTUMN ARTIST FLYER ...... 15 ENTRY FORM & GUIDELINES ...... 16 JAZZ/POP FESTIVAL ...... 17 JAZZ /P OP FESTIVAL REGISTRATION FORM ...... 18 SOLO AND ENSEMBLE CRITIQUE ...... 19 SONATINA FESTIVAL ...... 20 TEACHER INFORMATION ...... 21 REGISTRATION FORM ...... 22 REPERTOIRE CRITIQUE ...... 23 NFMC SPECIAL PROGRAMS ...... 24 PARADE OF AMERICAN MUSIC ...... 24 NFMC FOUNDERS DAY ...... 25 SACRED MUSIC ...... 27 FOLK MUSIC ...... 28 LEADERSHIP ...... 29 INTERNATIONAL MUSIC ...... 31 NATIONAL MUSIC WEEK ESSAY CONTEST ...... 32 NATIONAL MUSIC WEEK REPORT FORM ...... 33 G.C.M.A. SENIOR MUSIC MAJOR SCHOLARSHIP ...... 34 G.C.M.A. SENIOR MUSIC MAJOR SCHOLARSHIP APPLICATION ...... 35 GILMER SCHOLARSHIP FOR SUMMER STUDY ...... 36 GILMER SCHOLARSHIP AUDITION REGISTRATION FORM ...... 37 GILMER SCHOLARSHIP CRITIQUE SHEET ………………………………………………………………….. 38 NFMC ONLINE FESTIVAL MANAGEMENT SYSTEM ...... 39 GOLD CUP FESTIVAL ...... 46 GCMA BY-LAWS ...... 72
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A BRIEF HISTORY OF GULF COAST MUSIC ASSOCIATION
In 1974, a small group of music teachers met at Margo Minard’s Music Arts Center in Webster to informally share ideas. The group grew, and a decision was made to unite with the world’s largest music organization, the National Federation of Music Clubs. The goals would be to make music an integral part of the community and nation, to encourage American creative musical arts, and to uphold high musical standards through education and organization.
Pam Alexander was the first President, and she applied for national affiliation. Enhanced by music lovers as well as teachers and performers, the club held many fine recitals and programs, often inviting guest artists from the area.
In 1975, a few teachers took students to the District Music Festival in Beaumont, returning determined to form their own Festival in this part of District 8. In 1976, the group’s first Gold Cup Festival was held at the Music Arts Center. Sharon George was the chairman, having just moved from New Orleans where she had assisted in their Festival. About 100 students participated, with three judges. The popularity of the festival has allowed it to grow to over 1200 entrants in 20 years.
With enthusiasm and a “can do” attitude, the club tackled more projects. A scholarship to summer camp was begun in memory of Irma Gilmer’s mother-in-law, a patron of the arts. This became the focus of many fund-raising events.
The club continued to add more activities for the students: Sonatina Festival, Romantic Festival, student recitals, and awards reception. Master classes with such famed pedagogues as Amanda Vick Lethco and Max Camp were held. Besides local activities, members joined in district, state, and national events of the Federation, often as officers and committee chairpersons. They hosted the State Junior Festival, State Senior Convention, and several District conventions.
In 1989, the group added the Maxine Cotton Award for graduating seniors in honor of an extremely well-loved member who devoted much of the last years of her teaching career to working in the organization.
In 2008, a Music Major scholarship was added to our Community Outreach lineup.
Highly respected in the area, the organization has been a source of encouragement to a host of young musicians, many of whom have followed careers in the music field or continued with music as an avocation.
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NATIONAL POSITIONS AND ADDRESSES
CONTACT INFORMATION: 1545 W. Smith Valley Road Greenwood IN 46142 317-882-4033 317-771-5369 (cell) 317-882-4019 (fax) Jennifer Griffin: Administrative Manager Email:[email protected] Website: www.nfmc-music.org
NATIONAL OFFICERS
President: Michael Edwards First Vice-President Frances Nelson Recording Secretary Jeanne Hyrniewicki Treasurer Barbara Hildebrand
VICE PRESIDENTS IN CHARGE OF REGIONS
Northeastern Jeannine Morris Southeastern Elaine Knight North Central Karen Bourne South Central Starla Blair Western Ellen Leapaldt
NATIONAL COUNCIL OF STATE PRESIDENTS
Chairman Carole Langley Texas Lynn McNew
BOARD MEMBERS FROM TEXAS
Sue Breuer Texas Representative Laurel Ince Member at Large Jean Moffatt Editor of Music Clubs Magazine Mary Thomason Editor of Junior Keynotes Connie Randall NFMC Chaplain
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STATE AND DISTRICT OFFICERS 2015-2017
http://www.texasfederation.com/
President: Lois Armor 11003 Whisper Valley St., San Antonio 78230 210-492-1730 [email protected]
First Vice-President/President Elect: Brenda Ford 3430 Davidge Dr., Marshall TX 75672 903-742-6558
Second Vice-President/Membership Extension & Orientation: Mary Ann Bridges 3210 76th Street, Lubbock TX 79423 806-799-4537 [email protected]
Third Vice-President/Membership: Linda Royals P. O. Box 54, Lorena TX 76655 254-857-4617
Fourth Vice-President/Memorials & Recognition: Tim Danielson 4975 Buena Vista, Malakoff, TX 75148 903-489-2121 [email protected]
Treasurer: Dorene Allen 10605 Richmond Ave, Lubbock, TX 79424 432-367-2827 [email protected]
Recording Secretary: Nancy Langford 3829 FM 1970, Carthage 75633 903-693-8225 [email protected]
Parliamentarian: Lynn McNew 8054 Jolie Drive, Ft. Worth, TX 76137 817-238-3143; cell: 830-563-5701 [email protected]
Historian: Sue Breuer 4404 Travis Country Circle, #B-4, Austin TX 78735 512-892-5633 [email protected]
Auditor: Sandra Chamness 126 Cottage Rd., Carthage, TX 75633 903-694-9003 [email protected]
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GULF COAST MUSIC ASSOCIATION OFFICERS 2017-2019
President Sharon Stewart
1st Vice President (Programs) Lara Fulcher
2nd Vice President (Membership) Joy Timmons
3rd Vice Presidents (Gold Cup) Susan Hanks & Jerri Pippert
Recording Secretary Beatrice Stanley
Treasurer Jennifer Key
Parliamentarian Kay Belk
Immediate Past President Mariam T. McFalls
COMMITTEE CHAIRMEN
Jazz-Pop Festival Cindy Kuenneke & Kay Belk
Sonatina Festival Mariam McFalls & Lara Fulcher
Gilmer Scholarship Thomas Wells
Maxine Cotton Award Susan Hanks & Jerri Pippert
Gold Cup Festival Susan Hanks & Jerri Pippert
Composition Send information to Texas Chairman (Consult Jerri Pippert) Sherry Frush (see information on Composition in yearbook) Bay Area
Symphony League Cindy Kuenneke
Yearbook Mariam McFalls
Sunshine Madge Hunt
PAST PRESIDENTS
Pam Alexander (74-75), Sue Smith (75-76), Sharon George (78-80), Lucy Anderson (80-82), Sue Bones (82-83), Cindy Kuenneke (83-84), Sue Smith (84-87), Connie Courtney (87-88), Susan Hanks (88-91), Sue Smith (91-93), Sue Warters (94-95), Prudy Hey (95-97), Margaret Kyle (97- 99), Lucy Anderson (99-01), Cindy Kuenneke (01-03), Denise Prebilsky (03-05), Lois Howell (05-07), Jerri Pippert (07-09), Norene Emerson (09- 11), Mariam T. McFalls (11-15)
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COLLECT and FEDERATION HYMN
I WILL SING A SONG OF PRAYER TO THEE NFMC COLLECT Oh Lord our God, eternally invoke Thy bless We praise and thank Thee, Father, for the To sings on this day Gift of Music. Through us, as channels of In all we do and all we say Thy grace, may this blessed legacy be Oh Lord, hear my suppliant plea. shared with all mankind. Grant that we I will sing the song yet again to Thee may exemplify in our own lives the harmony With loving heart and fervently of Thy great purpose for us. For we know all Good, all Truth and Light Give us magnitude of soul, and such understanding Comes from Thee, our source, our strength, that we who make music may be as players upon our might. rightly tuned instruments responding to thy leading. Oh, Lord! Our Lord! Be with us through this Let us with renewed consecration dedicate day, Ourselves to the purpose of our Federation, AMEN. to bring the spiritualizing force of music to the inner life of our Nation. Open our minds by Julia Smith that divine knowledge and wisdom may by Permission of the Publisher Theodore Presser teach us how best to execute our pledge. Company, c. 1954 Mowbray Music
----May Bell Cole (Mrs. Thomas J.) TEXAS, OUR TEXAS excerpts from the musical ritual Mrs. Frank Seiberling Texas our Texas, all hail the mighty State Texas our Texas, so wonderful, so great FEDERATION HYMN Oldest and grandest, withstanding every test Oh, empire wide and glorious To Thee, our God, Creator King, You stand supremely blessed. To Thee our hymn of thanks we sing. Alleluia, Alleluia. Chorus: God bless you Texas and keep you brave and strong, Thy boundless mercy crowns our days That you may grow in power and worth Thine be the need of joyful praise. Throughout the ages long. (repeat) Alleluia, Alleluia. Alleluia, Alleluia. Texas, oh Texas, your freeborn single star Alleluia. Sends out its radiance to nations near and far Emblem of freedom, it sets our hearts aglow Thy God and patience make us know With thoughts of San Jacinto and glorious Alamo. Toward thy perfection let us grow. Alleluia, Alleluia. Texas, dear Texas, from tyrant grip now free Thy providence our path has led Shines forth in splendor your star of destiny. By thy good grace our souls are fed. Mother of heroes, we come your children true Alleluia, Alleluia, Alleluia, Alleluia. Proclaiming our allegiance -- our faith -- our love for you. Alleluia. Words: William J. Marsh and Gladys Yoakum Wright On Thy strong arm, thy people lean Music: William J. Marsh Grant vision clear and purpose keen
Alleluia, Alleluia.
Our lives to Thee we dedicate. NFMC BENEDICTION: Thy truth we keep inviolate. “The Gift of Song” Alleluia, Alleluia, Alleluia, Alleluia Alleluia
Arranged by Peter C. Lutkin Words by Irena Foreman Williams
NFMC OFFICIAL INVOCATION
“Printed by permission of the Publisher, Theodore Presser Company 1954 Mowbray Music”
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TOGETHER WE SING 2017-2019
MONTH SONG TITLE LYRICS/MUSIC September 2017 The Star-Spangled Banner Francis S. Key, John Stafford Smith October 2017 I’m Forever Blowing Bubbles Jaan Kenbroven, J. W. Kellette November 2017 When Johnny Comes Marching Home Patrick S. Gilmore December 2017 It Came Upon the Midnight Clear Edmund H. Sears, Richard S. Willis January 2018 Work, for the Night is Coming Lowell Mason, Annie L. Coghill February 2018 The Liberty Song William Boyce, John Dickinson March 2018 When Irish Eyes are Smiling C. Olcott/G. Graff, Jr; Ernest R. Ball April 2018 Eternal Father, Strong to Save William Whiting, John B. Dykes May 2018 Smiles Lee S. Roberts, J. Will Callihan June 2018 By the Light of the Silvery Moon Ed Madden, Gus Edwards July 2018 The Old Oaken Bucket E. Kaillmark, Samuel Woodo August 2018 Ring, Ring the Banjo Stephen Foster September 2018 Oh! Susanna Stephen Foster October 2018 Grandfather’s Clock Henry C. Work November 2018 Joyful, Joyful, We Adore Thee L. Beethoven, Henry Van Dyke December 2018 Jingle Bells James Pierpont January 2019 The Old Gray Mare Traditional February 2019 Daisy Bell Harry Dacre March 2019 Old Dog Tray Stephen Foster April 2019 Deep River Traditional May 2019 Beautiful Isle of Somewhere Jessie Brown Pounds June 2019 Goober Peas A. Pindar, P. Nutt July 2019 The Yellow Rose of Texas Traditional
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CALENDAR of STATE and NATIONAL EVENTS
August 18-19, 2017--TFMC Fall Board Meeting, Embassy Suites Love Field, Dallas
November 3-4, 2017 -- Governing Board meeting, Opera in the Ozarks, Wyndham Garden Hotel, Oklahoma City, OK
November 2017 – American Music Month
November 2017 -- Celebrate Rudolf R.A. Schramm Award/Parade of American Music
November 2017 -- Annual Fund for Opera in the Ozarks
March 22-24, 2018 -- 103rd TFMC convention, Midland, District IX host
May 6-13, 2018 – National Music Week: Music….the Universal Language
May 2018-- TFMC State Festival, San Marcos
June 19-23, 2018 -- NFMC Conference, Milwaukee, Wisconsin – Crowne Plaza Milwaukee Airport
July 2018 -- Federation Days at Inn of the Ozarks, Eureka Springs, AR.
9 GCMA | 2017-2018 Calendar
21 First day of school AUGUST ‘17 FEBRUARY ‘18 9 Meeting 10:30am Senior Music Major S M T W Th F S S M T W Th F S Scholarhip Application 1 2 3 4 5 1 2 3 Deadline 6 7 8 9 10 11 12 4 5 6 7 8 9 10 GC Student Assign. 13 14 15 16 17 18 19 11 12 13 14 15 16 17 Sheet-Concertos Due 20 21 22 23 24 25 26 18 19 20 21 22 23 24 19 GC Make Up 27 28 29 30 31 25 26 27 28 Registration Due Date 28 GC Student Assign.
Sheet-Ensembles Due
4 Labor Day SEPTEMBER ‘17 MARCH ‘18 3 Gold Cup 8 Meeting 10:30am 10 Gold Cup Make Up Day S M T W Th F S S M T W Th F S 29 Meeting 10:30am 23 Postmark Deadline 1 2 1 2 3 Sonatina Festival 3 4 5 6 7 8 9 4 5 6 7 8 9 10 26 Email Deadline 10 11 12 13 14 15 16 11 12 13 14 15 16 17 Sonatina Festival 17 18 19 20 21 22 23 18 19 20 21 22 23 24 30 Good Friday 24 25 26 27 28 29 30 25 26 27 28 29 30 31
6 GC Student Assign. OCTOBER ‘17 APRIL ‘18 1 Easter Sunday Sheet-Hymns Due 6 Meeting/Workshop S M T W Th F S S M T W Th F S 9 Columbus Day 9:45am 12 Autumn Artist Workshop 1 2 3 4 5 6 7 1 2 3 4 5 6 7 Gilmer Scholarship 13 Autumn Artist Concert 8 9 10 11 12 13 14 8 9 10 11 12 13 14 Application Due 14 A. Artist Master Class 15 16 17 18 19 20 21 15 16 17 18 19 20 21 14 Sonatina Festival 21 Jazz/Pop Postmark 22 23 24 25 26 27 28 22 23 24 25 26 27 28 Deadline 29 30 31 29 30 25 Jazz/Pop hand deliver deadline
4 Jazz/Pop Festival NOVEMBER ‘17 MAY ‘18 4 Meeting/Luncheon 10 Meeting 10:30am 10:30am S M T W Th F S S M T W Th F S 11 Veterans Day 13 Mother’s Day 1 2 3 4 1 2 3 4 5 20-24 Thanksgiving Break 28 Memorial’s Day 23 Thanksgiving Day 5 6 7 8 9 10 11 6 7 8 9 10 11 12 31 Last day of school 12 13 14 15 16 17 18 13 14 15 16 17 18 19 19 20 21 22 23 24 25 20 21 22 23 24 25 26 26 27 28 29 30 27 28 29 30 31
25 Christmas DECEMBER ‘17 JUNE ‘18 17 Father’s Day 25-9 Winter Holiday S M T W Th F S S M T W Th F S 1 2 1 2 3 4 5 6 7 8 9 3 4 5 6 7 8 9 10 11 12 13 14 15 16 10 11 12 13 14 15 16 17 18 19 20 21 22 23 17 18 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 31
12 Meeting/Workship JANUARY ‘18 JULY ‘18 4 Independence Day 9:45am S M T W Th F S S M T W Th F S 15 M.L. King Day 19 GC-Student 1 2 3 4 5 6 1 2 3 4 5 6 7 Assignment Sheet- 7 8 9 10 11 12 13 8 9 10 11 12 13 14 Solos due date 14 15 16 17 18 19 20 15 16 17 18 19 20 21 21 22 23 24 25 26 27 22 23 24 25 26 27 28 28 29 30 31 29 30 31
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AUTUMN ARTIST FESTIVAL
SUGGESTED SCHEDULE AND GUIDELINES
THURSDAY: WORKSHOP (9a.m. – noon) Workshop will start promptly at 9:00 a.m. - Noon with a 15-minute break Guest artist Richard Dowling will speak on topics selected by the artist and approved by the host organizations.
Richard’s topic this year is: "But I could play it at home! ---Memorization techniques at the piano."
Participants will receive MTNA certification for workshop (1/2 pt.) and master-class (1/2 pt.) Cost: $25 Handouts will be provided to attendees
FRIDAY: The Recital will begin at 7:30 p.m. and will last no longer than 1 1/2 hours including a 15 minute intermission (45 minute 1st half and a 30minute 2nd half) concluding by 9 p.m. with refreshments to follow. Arrangements will be made for practice time on Friday in the recital location at the church. Repertoire should appeal to children and general audiences. GCMA and BAMTA will print the programs. Tickets: Cost: $12 for adults, $8 for students (any age) Tickets will be ready for distribution at the Sept. meetings. BAMTA and GCMA will arrange for publicity in local papers, Radio and TV and to other music organizations, etc. (ready in Sept.)
SATURDAY MORNING: The master-class will begin at 9:30 a.m. and conclude by no later than 1 p.m. with a 15-minute break. Fee: $20 for teachers, $20 for participating students. Families of participating students – no charge. Selections to be performed must be performed by memory in their entirety.
Package Price for Workshop, Recital, and Masterclass: $50
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ENTRY FORM & GUIDELINES
Bay Area Music Teachers Association & Gulf Coast Music Association Present 2017 Autumn Artist Master Class Entry Form & Guidelines
Student’s Name: Student’s Age: ______
Phone:______
Repertoire:______
______
Composer:______
______
Length of Composition:______
Teacher’s Name:______
Teacher’s email address______
Teacher’s Phone Number:______
The selection for the repertoire must meet the following guidelines: A memorized and well-prepared repertoire (a single selection from the Baroque, Classical, Romantic, or Contemporary period) is appropriate. The selection may include a sonatina, bagatelle, polonaise, waltz, nocturne, invention, sonata, prelude, etc. The Autumn Artist Committee will notify the student’s teacher if his/her student’s repertoire is not approved. Entry fees will be reimbursed in such cases.
Please send both completed application form and entry fee to: Larisa Fulcher DATE: Saturday, October 14,2017 1908 Summer Reef Dr. TIME: 9.30AM to 12:30PM League City, TX 77573 LOCATION: Clear Lake Presbyterian Church [email protected] ENTRY FEE: $20.00 SUBMISSION DEADLINE: Sep 29th Meeting
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2017 JAZZ/POP FESTIVAL Saturday, November 4, 2017 Heritage Park Baptist Church 2732 FM 528 Webster, Texas 77598
Dear Teachers, Students & Parents,
GCMA is proud to offer the Jazz/Pop Festival again this year – on Saturday, November 4, 2017, at Heritage Park Baptist Church in Webster. All students will perform in a recital format, and be individually judged by a qualified judge. Parents, family and friends are invited to attend and be a part of the audience. Parents should stay for the entire 30 minute recital in which their student(s) is performing. Your student’s teacher will assign a recital time prior to the festival.
Categories: Piano & piano ensemble (one piano only). All solo selections must be memorized. Improvisations are also acceptable. Online pieces must be publicized. Each solo student must provide an original copy of the music for the judge. Ensembles must provide 2 original copies. No photocopies allowed. All students will receive a critique sheet with a rating. Star Performer (trophy) or Remarkable Performer (ribbon). 1st measures of each line should be numbered.
Students should arrive at least 10 minutes before recital time.
The festival is an opportunity for students to have fun with their performance in a relaxed atmosphere. They are encouraged to dress in a creative manner relating to the topic, style, or nature of their music. Prizes will be given for the best costumes. $15 fee per student.
Registration – Teachers only: If you register by email, please send your check with your registration to Donna. Please check with your students to see if they need a certain time or date and include this info on the far right column on the registration form. Very important: Make sure students’ names are spelled correctly and very legible. Email to Donna Crenshaw at [email protected]. Mail date is October 21. Hand deliver by 9 pm October 25.
Co-chairs: Cindy Kuenneke and Donna Crenshaw
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JAZZ/POP FESTIVAL REGISTRATION FORM
NO. OF SOLOS ______November 4, 2017 CHECK NO. ______Mail by Oct. 21, 2017
CHECK AMT. $______Hand deliver before 9 p.m. Oct 25, 2017 Make checks payable to GCMA & email, if possible, NO. OF. ENSEMBLES ______to Donna Crenshaw [email protected], or send to Donna Crenshaw, 511 Stadium Ln., Friendswood, TX 77546 Teacher Contact Information
Name______Code ______Email______Phone______
Name Grade Song Length Time Requests Ex Jane Doe 8th Strawberry Rag 3 min Before 11am
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18
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Recital Time ______Teacher Code _____ Gulf Coast Music Association Jazz/Pop Festival November 4, 2017 Solo and Ensemble Critique
Student or Students’ Name(s) ______
______Title of Piece Composer
======
General Preparation (Correct notes, rhythm, memory)
Feeling for Style (creativity, imagination or improvisation)
Dynamics (contrast, balance, phrasing, tonal quality)
Quality of Performance (stage presence and appearance)
______Star Performer ______Remarkable Entertainer ______Participation Ribbon
______Judge’s Signature
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SONATINA FESTIVAL Saturday, April 14, 2018 9:00 am - 3:00 pm
University Baptist Church 16106 Middlebrook Dr. Houston, TX 77059
Dear Parents,
Thank you for participating in this year’s Sonatina Festival! Below is some information to help make your child’s experience enjoyable.
This Festival will be in recital format. There will be multiple recitals throughout the day with two - three judges. Parents and friends are invited to attend the recitals. Private judging will also be offered the first 4 hours of the festival, but parents may not attend private judging. There will be no honors recital following the festival, however, students who receive the Honors designation on their critiques will receive an Honors Recital trophy. Participants will receive grades from the judges, and the type of award given will depend on the score received for the student’s performance.
Awards: Rating Award Honors Large Trophy 1 Rating Trophy 2 Rating Gold Medal 3 Rating Silver Medal
Your child’s teacher will be able to answer any subsequent questions you might have. We hope this year’s festival will be most enlightening and enjoyable for you and your child.
Instructions
• Please arrive at least 15 - 20 minutes prior to your scheduled playing time. You will check in at the registration table and wait outside the auditorium for further instructions. • Number the measures of the pieces you are playing. You may number all of the measures or at least the first measure of each line. Clearly mark the first page of any piece in a collection so the judge can easily find it. No photocopies of music are allowed. Music purchased online should have the purchase confirmation sheet attached to the front of the score. • Students playing in a recital should plan to stay for the entire recital (each session should last approximately 45 minutes). Your student’s teacher will assign a recital time prior to the festival. If your schedule prevents you from staying, you should request private judging when signing up for the festival. Private judging will be available the first 4 hours of the festival. Please have your teacher contact the festival chair prior to the festival if you need to leave by a certain time. • Bring your critique sheet.
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SONATINA FESTIVAL TEACHER INFORMATION
Chairs: Mariam McFalls & Lara Fulcher Postmark Deadline: March 23 Date: Saturday, April 14, 2018 Email Deadline: March 26 University Baptist Church Fee: $18 16106 Middlebrook Dr. Mail Forms to Lara Fulcher: Houston, TX 77059 1717 Lakeside Harbor Ct. 9:00 am- 3:00 pm League City, TX 77573
The Festival will be in recital format with two to three judges. Parents and friends are invited to attend the recitals. Private judging will also be offered the first 4 hours of the festival, but parents may not attend private auditions. There will be no honors recital following the festival, however, students who receive the Honors designation on their critiques will receive an Honors Recital trophy. Participants will receive grades from the judges, and the type of award given will depend on the score received for the student’s performance.
Appropriate Repertoire: 1. Solo works only. No two-piano works. 2. Any sonatina or classical piece composed between 1750-1820. 3. No simplified or “arranged” works. 4. Early-level students may perform 1-2 high-quality teaching pieces in Sonatina style. 5. Entrants programming 1 or 2 solos may use pieces from different composers and/or works. 6. Entrants must provide original music for judges. No photocopies are permitted. Music purchased online should have the purchase confirmation sheet attached to the front of the score. 7. Measures must be numbered, or at least the first measure of every line.
Awards: Rating Award Honors Large Trophy 1 Rating Trophy 2 Rating Gold Medal 3 Rating Silver Medal
Teachers, please tell your students that are participating in a recital to plan to stay for the entire session (each session should last approximately 45 minutes). If their schedule prevents this, you should request private judging when signing up for the festival. Private judging will be offered the first 4 hours of the festival. Please contact the festival chair prior to the festival if the student needs to leave by a certain time.
Forms are included in the yearbook and also available online. For additional information, contact Mariam McFalls - [email protected] or Lara Fulcher – [email protected]
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SONATINA FESTIVAL REGISTRATION Mail to Lara Fulcher ♦ 1717 Lakeside Harbor Ct. League City, TX 77573
Postmark by March 23 or E-mail by March 26 Make checks payable to GCMA
Teacher Teacher Code Entrants x $18 ______
Phone Mailing Address Zip Check number ______
Email Address:
Alphabetically by last name Name of Composition Private Special LAST NAME FIRST NAME or Requests: Recital 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
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April 14, 2018 Gulf Coast Music Association Sonatina Festival REPERTOIRE CRITIQUE
PLAYING TIME TEACHER LAST NAME FIRST NAME Private CODE ______Or
Recital
TITLE of COMPOSITION COMPOSER
1.
2.
GENERAL PREPARATION/MEMORY
ACCURACY OF NOTES/RHYTHM
PHRASING/ARTICULATION
INTERPRETATION/STYLE
DYNAMICS and TONE QUALITY
TECHNIQUE
STAGE PRESENCE
ADDITIONAL COMMENTS
CIRCLE RATING (Honors is highest):
HONORS I II III No Award Signature of adjudicator
23 National Federation of Music Clubs Competitions and Awards
Professor R.A. Schramm Parade of American Music AM 1-1
Reporting Period: November 1-November 30 Annual Award
Name of Club: (Please Print):______# members ______Telephone Number ( )______E-mail ______Address: (Street/City/State/Zip Code) ______Name and title of sender: ______Reporting Only : Clubs that observe the Parade of American Music in November, but do not wish to enter the competition, may submit their program for a certificate of participation. Please refer to #1 for program requirements including logo and statement.
Send reports to regional chairs postmarked by March 1 Regional Chairs: Northeastern: Karl Morris, 200 Country Club Dr SE, Warren OH 44484-4660; (330)392-5690 Southeastern: Ann Stockton, 1174 Brusko Dr, The Villages, FL 32163; (352) 259-9664 Western: Sally Palmer, 2732 127th Place SE, Bellevue, WA 98005 (425) 644-9581 North Central: Patricia Grantier, 1111 North 1st Street, 2-A, Bismarck, ND 58501; (701) 222-0970 South Central: Carla Johnson, PO Box 12883, Austin TX 78711 (806) 535-5480
The National Federation of Music has declared the month of November as American Music Month. The Professor Rudolf R. A. Schramm Parade of American Music honors its founder, Ada Holding Miller, by encouraging NFMC clubs to increase programming and performance of American music; to bring more recognition to American composers; to stimulate public appreciation and awareness of American music; and to broaden the knowledge of American music. The Parade encompasses all aspects of music and was established in 1987 by the widow of Professor Rudolf R. A. Schramm.
Send Contest Entries directly to the National chair, postmarked by March 1. Return postage must be included if materials are to be returned.
Deborah Freeman, 7 Coachman Drive, Taylors, SC 29687; 864-630-0163; [email protected]
Awards: $300 first place, $125 second place and $75 third place. Clubs may not win first place in consecutive years.
Contest Entry Requirements: 1. Printed Programs: Each entry must have at least one program in November with the majority of American Music. Programs must have the NFMC logo and the following, or similar wording.”The National Federation of Music Clubs observes American Music Month annually in November through the Parade of American Music.” 2. Proclamations: If at all possible, include Proclamations for the Parade by local Mayors, Chief Magistrates and/or Governors. 3. Publicity: Include copies of all publicity that was produced for your event. 4. Local Activities: Include any other programs that were presented during the month of November involving the advertisement of NFMC American Music Month with the majority of the program consists of American Music. 5. Presentation: Entry presentation quality is important. Photos of performers and displays make a nice presentation notebook. Additional points will be awarded for repeated activities.
*"In the event of financial shortfalls, advertised award amounts may be adjusted. Applicants would be notified of the award change." Photocopying permissible/download: www.nfmc-music.org August 2017/Free 24 National Federation of Music Clubs Finance
SUGGESTED FOUNDERS’ DAY PROGRAM # FI 3-1
Official NFMC Invocation by Julia Smith (Note: If Invocation words are printed, include the following credit line: “Printed by permission of the Publisher, Theodore Presser Company © 1954 Mowbray Music.”)
The NFMC President’s Hymn……………”The Star-Spangled Banner”
Major events in founding the National Federation of Music Clubs
Musical Selection……………………………….…by an American composer
Review origin of the State Federation, recognizing Founders and Past State Presidents
Musical Selection ...... ………………… by an outstanding composer in the state
Highlights of club beginnings and contributions made to the community, the state , and the National Federation of Music Clubs
Musical Selection…………………………… ...... by a local or regional composer
Collection of individual monetary contributions to NFMC Founders Day
NFMC Benediction…………..“The Gift of Song” …………. Lana M. Bailey (Note: “The Gift of Song” is available from headquarters.)
For additional information, contact the National Chair:
Cynthia Elmore 9514 Eredine Way Bristow, VA 20136 Telephone: 703-330-9139 E-mail: [email protected]
(Photocopying permissible; download: www.nfmc-music.org August 2017 25
National Federation of Music Clubs Finance
FOUNDERS DAY REPORT FORM FI 3-2 For Local and State Chairs
Cynthia Elmore, Chair 9514 Eredine Way Bristow, VA 20136 703-330-9139 Email: [email protected]
Check one: _____ Local Club _____ State State ______State Chair ______City (local club) ______Name of Club ______
Number of Dues-paying Members (includes, club, state, NFMC dues) ______
Club is 100% if contributed $1.00 per-member to state treasurer by March 15th postmark deadline. Has $1.00 per-member contribution been paid to state treasurer by March 15th postmark deadline? Yes_____ No_____
Club President’s Name (Print or type) ______Club President’s Address ______City/State/Zip Code ______
Local Founders Day Chair: • Send completed form to the State Founders Day Chairman. Email/Postmark date: March 15. • Send all Founders Day contributions (Checks payable to NFMC) to the State Treasurer. Postmark deadline: March 15
State Treasurer: • Send all Founders Day contributions to the NFMC Executive Director at Headquarters. Postmark deadline: April l.
State Founders Day Chairman: • Send completed form to the NFMC Founders Day Chair listed above. Email/Postmark date: April 1.
Photocopying permissible; download: www.nfmc-music.org August 2017
26 National Federation of Music Clubs Arts
SACRED MUSIC AR 11-1 Club Report Form
Name of Club ______President ______Address ______Telephone ______Email______
Did your club include a complete program of sacred music? ______
Did your club include sacred music at club meetings?
Did your club sponsor a sacred music workshop? ______A choir festival? ______An interfaith music program? ______
Did your club present a sacred music program in a nursing home or hospital? ______
Was sacred music used at any other event than previously mentioned? ______
Did your club use Together We Sing at each meeting? ______
Did your club give a scholarship to a student pursuing a career in sacred music? ______
How many members participate in their church music program (organist, choir member, instrumentalist, etc.)? ______
Have any members served as a church musician for 50 years or more? ______Please list their names, positions and club(s). List only those not previously honored. ______(List the names on back of this form if more space is needed.)
If you have any other activities to report, list below. If more space is needed, use the back of this form or attach a separate sheet of paper.
Include with the report all programs and publicity pertinent to activities! Underline any mention of National Federation of Music Clubs. Send to your state chairman postmarked on or before April 1.
Photocopying permissible/download: www.nfmc-music.org August 2015/$.10 27 NATIONAL FEDERATION OF MUSIC CLUBS Senior Club Award American Music Division
FOLK MUSIC Report Form for Local Senior Club #AM 7-2 Postmark Deadline: May 1 To State Chairman Please include with this report all printed programs and pertinent publicity.
Name of Club ______
President ______Telephone Number ______
Address ______Email______
Awards: 5 ($100) awards will be given to the clubs with the best presentations of Folk Music. *In the event of financial shortfalls, advertised award amounts may be adjusted. Applicants would be notified of the award change.
Did your club have a program with the major focus on folk music? _____Yes _____ No If Yes, please attach a description and/or news clippings, printed program, photos.
Did your club include folk music as part of other programs? _____Yes _____ No How many programs included some folk music? _____ Give specifics. For instance, Course of Study, guest performers.
Did you incorporate group singing of a folk song as a regular feature of your meetings? _____Yes _____ No Does your club sing from the NFMC songbook Together We Sing? _____Yes ______No
Will you make an effort for next year’s programming to make your club aware of We Need to Sing!, our folk music theme? _____ Yes _____ No
Do you sing our national anthem at your meetings? _____Yes _____ No
Are the goals and methods as listed in the NFMC Manual helpful to you in your position as folk music chairman? _____Yes _____ No If No, please be specific with suggestions to improve that page. (You may write on the back of this sheet.)
Include information about your club’s participation or sponsorship of other folk music activities in your community (such as with schools, libraries, workshops, study groups)
Remember our NFMC folk music definition: Music that is significant because of its person-to-person connection, reflecting concepts of heritage, history, humor, heartaches, and other aspects of everyday living. Folk songs are passed from generation to generation and often aren’t traceable to a composer or writer.
Photocopying permissible/download: www.nfmc-music.org August 2016/$.10 28 National Federation of Music Clubs Membership and Education STATE SENIOR CLUB ME 7-3 ANNUAL SUMMARY FORM
The purpose of this form is Two-fold:
1. To have a record of the events and activities in which the State’s Senior Clubs have been involved. 2. To use to tally points towards a special State Recognition Certificate
State: ______
Name of Person submitting form: ______
Email: ______
Consolidate the numbers received on the Senior Music Appreciation AND Senior Music Teaching Clubs Summary Form and indicate totals in the box to the left of the activity.
ADMINISTRATIVE DIVISION _____ Participated in a community project ______Supported, by letter, email, etc., legislation in the _____ Participated in National Music Week program or interest of music project $ _____ Financial Contributions to Local Projects _____ Invited a touring opera company to a club/state $ _____ Financial contributions to State Projects meeting $ _____ Contributed to a Summer Music Center listed in the _____ Performed/sponsored a Grass Roots Opera current NFMC Directory $ _____ Other NFMC Awards or projects COMPETITIONS & AWARDS DIVISION _____ Secured entries for NFMC YA Awards AMERICAN MUSIC DIVISION _____ Engaged NFMC Young Artist Winner(s) ______Participated in Parade of American Music _____ Engaged NFMC Student Auditions Winner(s) ______Presented a program on or with American _____ Engaged State Student Auditions Winner(s) compositions _____ Senior Club members and/or any of their students ______Presented a program of state or resident composers participated at a Summer Music Center or attended ______Presented an American Women Composers program Federation Days at a Summer Music Center ______Presented a program dedicated to Folk Music _____ Encouraged and/or secured entries for the NFMC ______Secured entrants for the NFMC Award Competitions and Awards ______Any applications submitted for American Music _____ Senior club members participated in any Senior Level Awards Competition and Award Opportunities ______Promoted American Music in Educational Institutions _____ Senior Club sponsored and/or produced a program by contacting the institutions featuring a Young Artist _____ Senior club sponsored and/or produced a program ARTS DIVISION featuring a Student Auditions Winner ______Sponsored or produced an Adult Festival ______Devoted a program to Chamber Music FINANCE DIVISION ______Devoted a program to Crusade for Strings _____ Observed Founders’ Day in January ______Devoted a program to Choral or Sacred Music _____ All living past presidents of the club are members in ______Devoted a program to International Music Relations good standing with PPA Chapter (AR 5-1) _____ Formed a new PPA Chapter ______Presented a musical program in the community as a _____ Purchased NFMC Insignia service _____ Contribute to NFMC Memorial & Recognition Fund ______Sponsored specific club projects to promote music in _____ Secured a Rose Fay Thomas Fellow during the year. the community ______Provided music education to the community ______Senior club members participate in local or state musical organizations, such as symphonies, orchestras, church music program, etc ______Used Together We Sing on/at any programs or club meetings ______Participated in Music Outreach (AR 10-1)
29 JUNIOR DIVISION _____ Club members attended State Meeting(s) ______Senior Club held a Junior Festival _____ Club members attended Regional/District Meeting(s) ______Senior Club Member’s student(s) submitted essay(s) _____ Club members attended NFMC National Meeting for the National Music Week Essay Contest _____ Gave Federation news on three or more programs ______Senior Club member’s student(s) submitted poetry in _____ Sponsored a Junior or Student/Collegiate organization the NFMC Angie Greer Poetry in Music Contest by paying dues, etc. ______Senior Club member’s student(s) participated in the _____ Organized and federated a Senior Club Junior Composers Competition _____ Organized and federated a Student/Collegiate Club ______Senior Club member’s student(s) received Junior _____ Organized and federated a Junior Club Performance Award(s) _____ Organized and federated an Associate Club ______Senior Club member’s student(s) participated in the _____ Secured new NFMC Individual Memberships (patron, Junior Composition and/or Performance Awards for donor, subscriber, life, senior, junior, Handicapped student/collegiate) ______Secured entries for Thelma A. Robinson Award in Ballet PUBLIC RELATIONS DIVISION ______Secured entries for Junior Dance Award _____ Club purchased or owns A Musical Legacy of 100 Years ______Secured entries for Junior Festival Dance Event by Lucile Parish Ward ______Secured entries for Junior Music in Poetry Contest _____ Club maintains a Facebook page, and/or website, ______Secured entries for Junior Performance Awards and/or newsletter List: ______Club news and announcements were published on a ______Facebook page, and/or website, and/or a newsletter, ______Secured entries for Junior Compositions Awards or any other format for publicity purposes List: ______Secured individual subscriptions to Music Clubs ______Magazine (other than NFMC senior dues-paying ______Club Assisted with Junior Festivals members) ______Club promoted Music for the Blind Activities _____ Purchased or showed NFMC Video “Celebrate…”
MEMBERSHIP & EDUCATION DIVISION STUDENT/COLLEGIATE DIVISION ______Club studied one or more of the NFMC Course of _____ Secured entries for the Student/Collegiate Audition Study Book listed on the ME 5-1 form Awards competition ______Club has an Orientation/Training chairman _____ Secure entries for the Blind Composition ______Club presented national or state speaker on one _____ Secured entries for the Music Education program Awards/Scholarships ______Club held a meeting devoted to Orientation and List: ______training, especially for new members _____ Secured entries for the Music Student Therapy Awards ______Prepared a Club Yearbook (Directory) _____ Secured entries for the Student/Collegiate ______Existing club registered new Senior Members this year Composition Awards ______Secured new NFMC Individual Memberships in the List: ______music community _____ Club participated in any programs or projects promoting and/or recruiting new Student/Collegiate members
Number of Senior Clubs in State ______Number of Senior Clubs Reporting ______
Include any comments or questions you may have for your State President, your Regional Vice President, and the
NFMC. You have a voice!
How and to Whom to Submit Forms:
Send one copy of this form postmarked no later than July 15th to:
NFMC Senior Clubs Reporting Chairman: Sally L. Palmer NFMC Senior Reporting Chairman th 2732 127 Pl SE Bellevue, WA 98005
Keep one copy of this form for your files.
Form prepared by: ______
Address: ______
30 Photocopying permissible/download: www.nfmc-music.org August 2016
National Federation of Music Clubs Arts
INTERNATIONAL MUSIC RELATIONS Club Report Form AR 5-1
Name of Club ______President ______Address ______Telephone ______E-mail______Did your club present a complete program of International Music? ______Recital/Program ______Lecture ______Power point ______How long was the program? ______Was the program a 15-30 minute Lecture/Recital? ______Was dance included? ______Was there emphasis on how the program has influenced American Music? ______Had the presenter been to the country that was programmed? ______Did the presenter play instruments of the country or wear authentic clothing/costumes? ____
Has your club helped send a student to study Internationally? ______Has your club helped an International student study American Music in the U. S.? ______Has your club helped an International student study American Music in his/her own country? __ List the ways your club has encouraged Music Relations between nations.
If you had more than one International Music Program, please list below. If more space is needed, use the back of this form or attach a separate sheet.
Include with the report all programs, publicity and news releases pertinent to activities Underline any mention of National Federation of Music Clubs
Send to your state chairman postmarked on or before April 1. National Chairman, Dr. Mira Kruja, NCTM, must receive entries from state chairman postmarked on or before May 1st.
Photocopying permissible/download: www.nfmc-music.org August 2015/$.10
31 National Federation of Music Clubs Arts
NATIONAL MUSIC WEEK ESSAY CONTEST AR 13-1
Helena Meetze, Department Chairman 613 Hatrick Road Columbia, SC 29209 (803) 776.6500; E-mail: [email protected]
REGIONAL CHAIRMEN: Northeastern Region: Mary Ellen Ulmer, Chairman: 168 E Branch Road, Mercer, PA 16137; (561) 613.7237; [email protected] States: CT, DE, IN, MA, ME, MI, NH, NJ, NY, OH, PA, RI, VT
Southeastern Region: Julianne Edwards, Chairman: 926 Darlene Court, Upland, CA 91784; (561) 613.7237; [email protected] States: AL, DC, FL, GA, KY, LA, MD, MS, NC, SC, TN, VA
North Central, South Central, Western Regions: Jan Hansen, Chairman: 101 Rio Mesa Drive, Grants Pass, OR 97527; (541) 956.1659; [email protected] States: AK, AR, AZ, CA, CO, HI, ID, IA, IL, KS, MN, MO, MT, NE, NM, NV, ND, OK, OR, SD, TX, UT, WA, WI, WY
Awards: ♫ An award of $50.00* will be presented in each state in which a winner is declared. ♫ An Award of Merit Certificate will be presented to each winner and teacher.
Essay Rules: 2016 Theme: Music – Notes to the Future 2017 Theme: Music – An Adventure for Life
Contest open to 7-12th grade students. Essay must be typed and no longer than 500 words. Essay is judged on content, neatness and legibility. Membership in NFMC is NOT required to enter. Entry form with deadline postmark date is January 15, and mailed to the regional chairman for your state. (Address above). Include a wallet size photo with your application form. The current year’s theme and entrant’s name must be typed at the top of the first page. The teacher’s telephone number or a contact number must be included. The essays become the property of the NFMC and may be published. Declared winners at the national level, teachers and state presidents will be notified in the winning states.
Entry Form for National Music Week Essay Contest Entry form and essay must be sent to the Regional NMW Chairman of the entrant’s home state by postmark deadline January 15. All entries become the property of NFMC and will not be returned. The undersigned hereby applies to enter the National Music Week Essay Contest. State winners are ineligible to re-enter.
Name of Entrant ______
Address (Street, City, State, Zip) ______
Grade in School: __ 7 __ 8 __ 9 __ 10 __ 11 __ 12 Include Wallet Photo Are you a member of an active junior club __ Yes __ No If a member, give the name of your group ______ I hereby certify that I am eligible to enter this contest according to the rules and will comply with all of the conditions outlined. If I am one of the national winners, I request that my award be sent to the address listed above, and that the Award of Merit be presented to the following in my name:
Teacher’s Name ______
Address ______Telephone______
*In the event of financial shortfalls, advertised award amounts may be adjusted. Applicants would be notified of the award change. Photocopying permissible/download: www.nfmc-music.org August 2016 32 National Federation of Music Clubs Arts
NATIONAL MUSIC WEEK CLUB REPORT AND ENTRY FORM AR 12-1
May 1 – May 8, 2016; Theme: Music – Notes to the Future May 7 – May 14, 2017; Theme: Music – An Adventure for Life
Please Print or Type
Name of Group Reporting ______
NMW Chairman Reporting ______Phone ______
President of Club/Organization______
Address ______
Date ______City ______State ______Zip ______
Federated Club: ____Senior ; ____Student/Collegiate; ____ Junior; ____Associate; ____Not Federated
Did you have newspaper coverage ____Yes ___ No Identify ______
The names, date and city are attached to all items with the names of NFMC and NMW mentioned in articles and underlined in red.
Displays ______Where ?______How Many?______
Radio and TV participation report:
Radio Station ______Length of program ______Content ______
______
______
TV Station ______Length of program ______Content ______
______
______
On additional sheet give details of unusual programs or examples of community involvement in NMW, newspaper clippings (names of newspapers), church bulletins, etc. Have Your name (person reporting) on all separate items included with this report. Send to your State National Music Week Chairman, postmarked by June 1 of the current year. The National Music Week Brochure has the name of your state chairman. All activities for NMW must occur during the National Music Week and be sent to your state chairman.
Photocopying permissible/download: www.nfmc-music.org August 2015/$.10
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G.C.M.A. SENIOR MUSIC MAJOR SCHOLARSHIP
Scholarship Chairman: Deadline: February meeting Thomas Wells Audition Date: TBA
The Senior Music Major Scholarship is awarded to those students who plan to enter college as a music major. The teacher must be a member of G.C.M.A. for at least 3 years. The student must have participated in at least 1 festival each year for a minimum of 2 years with this teacher. ELIGIBILITY: The student must have studied with the G.C.M.A. teacher for at least 3 years. The student must audition on the primary instrument in which he plans to major. The student must play 4 memorized solos, one from each of the 4 periods of music history.
ENTRY PROCEDURE: Complete the Senior Music Major Scholarship Application form (in yearbook). Submit letter of recommendation from applicant’s G.C.M.A. teacher with the application. Send both of the above to the chairman by the Deadline.
AWARDS: 1ST PLACE: $500 2ND PLACE: $300 The applicant(s) will be heard by a committee of 3 including the chairman, and 2 other teachers. In the event of a tie, the total of the two amounts will be divided equally between the two students. The committee reserves the right to not award a place. All awards subject to availability of funds. Before a check is issued, a copy of acceptance letter from the music school in which he/she will enroll and a fee receipt must be shown. The check will be issued to the student.
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G.C.M.A. SENIOR MUSIC MAJOR SCHOLARSHIP APPLICATION
Application Deadline: February meeting Mail to: Thomas Wells 10515 Kirkgreen Drive, Houston 77089-3030 281-481-6911
Applicant’s Name: ______
Parent’s Name: ______Phone: ______
Address: ______
Age: ______Graduating High School: ______
Performing Instrument: ______Current Teacher: ______
Length of study with present Teacher: ______Total length of study: ______
Name of music school you will attend: ______
Area of musical concentration: ______In order to qualify as a scholarship recipient, you must enter a college as a declared music major. You must audition for this scholarship in the same performing medium that you will declare your major.
Scholarship winners must provide the following before a scholarship check will be issued: 1. A copy of the acceptance letter from the intended music school. 2. A copy of the registration and fee statement from the school.
I understand that I must meet the eligibility and repertoire requirements as stated in the Gulf Coast Music Association yearbook. Scholarship winners will perform and be honored at the May meeting.
Audition Repertoire: (Pieces might not be heard in their entirety). Title Composer Minutes
1. ______
2. ______
3. ______
4. ______
Applicant’s Signature:______
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GILMER SCHOLARSHIP FOR SUMMER STUDY
Chairman: Deadline: April Meeting Susan Hanks Audition: TBA
HISTORY: This scholarship was begun by Irma Gilmer, a charter member of G.C.M.A., in memory of her mother-in-law, a patron of the arts. The estate donated $100 per year for 10 years to establish the fund.
GENERAL REMARKS: This Scholarship is for students of G.C.M.A. teachers who are members in good standing for at least 1 school year. Students of those teachers must have participated in at least 1 festival the preceding school year. There are 2 categories: Junior High Division (students entering 7th grade – 9th grade) and the High School Division (students entering 10th grade – 12th grade). A teacher may enter 2 students in each division. There will be one declared winner in each division being awarded $250 each. If there is no winner in one of the divisions, the money may or may not be used at the discretion of the judge and the chairman. Scholarship checks will be made payable to the music camp upon acceptance to the camp. Winners of the preceding year are ineligible to enter in the same division the next year only.
ELIGIBILITY: 1. The member must be the primary teacher of the instrument on which the audition is performed. 2. It is the responsibility of the teacher to be certain the student will be able to attend camp should the student be a winner of this event.
GENERAL REMARKS: If a selection has more than one movement, any one may be chosen. Repeats need NOT be observed. Provide music for judges, measures numbered, and selection paper-clipped if in a book. Auditions are closed. Any questions or suggestions may be directed to the chairman.
REPERTOIRE: The repertoire requirement will be the same as what the camp requires. All selections must be performed from memory. Arrangements are not acceptable. If more than two pieces are required the judge may choose the literature to be performed.
VOICE, VIOLIN, ETC.: The selections must be memorized and accompanied. Student provides the accompanist.
ENTRY PROCEDURE: 1. Complete the Application form and turn in by the April meeting. 2. Critique sheet must be completed by the audition date.
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Gilmer Scholarship Audition Registration
Name: _
Address: _
Telephone: _; Teacher:
Camp Attending:
Date of Camp: _
Entry Fee Due Date: _
Repertoire Required:
1. 2. 3. 4.
Performance Instrument:
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Gilmer Scholarship Critique Sheet
Name:
Grade: ; Years studied:
Repertoire:
1.
2.
3.
4.
Basics (correct notes, Steady beat, appropriate tempo, dynamics, etc.):
Technique:
Musicality:
Rating:
Judge’s Signature:
38
NFMC Online Festival Management System For Texas District Festival Chairmen
To Get Ready to use the Online Database Management System 1. Make sure you have a google or a gmail account and you know your password. 2. Install Java. Go to www.java.com/en/download and click on the “Free Java Download” button and follow the steps. 3. Make sure you have either Google Chrome (www.google.com/chrome/browser), Mozilla Firefox (www.mozilla.com), or Internet Explorer by Microsoft. 4. Contact Jennifer Key so she can give you access to the system, help you set up your browser, and help you with using the system.
______
TRAINING SESSION 1 Introduction to the Online Festival System
Who can use the system? Anyone authorized to use the system can proceed. Authorization comes from any level above your assigned level. A user can only see what is at their level or below. Here are the assigned levels in Texas: Texas/Unit System Administrator: Can see any data for the whole state. Currently, only 3 people are authorized for this, State Festival Chair, State Cup Chair, and State Jr Counselor. These are the only folks that can edit historical data for any teacher within the state. Texas/Festival Sponsors/Festival X-X/Officers/ Unit System Administrator: Can view any student data for any teacher in this festival group. Can add historical data for teachers in this group. Can impersonate a teacher in this group and add students or register for current festival on behalf of a teacher. Generally, only two people will be authorized for this, usually the Festival Chairman and the Festival Cup Chairman for the festival group. Texas/Festival Sponsors/Festival X-X/Teachers: Can view any data for his/her own students only. Can add a new student or archive an existing student. Can register for current festival. Can modify personal info. Texas/Festival Sponsors/Festival X-X/Teachers/Students: Will eventually be allowed online access to view only his/her own data at a future date. Currently not available. Who will need help? Greatest Generation – some will need to have ADMIN register for them Baby Boomers – most will get it with instruction and experimentation Generation X – will get it quickly with the instructions Millennials – will think is the way it should be and slip right into it with minimal instructions
Session Titles Session 1: Logon/Exit the System and Historical Data Session 2: Current Registrations, Scheduling, Reporting & Teacher Training
How to Login and Exit the System
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1. Login to WiFi to access the internet wherever you are located when you wish to access the system. 2. Go to: https://www.nfmc-festivals.org
3. NFMC Sign-In button Where authorized members sign in to access the system. 4. Online Manual button Please read every word. Many helpful screenshots. Also available is a powerpoint presentation. 5. Acquire a Google Gmail email address from www.Google.com. See online manual for detailed instructions. Do NOT forget your password! 6. Install Java 7. Do this on your desktop or laptop, whichever you will use to access the system. Mac’s must be Maverick or higher operating system. See online manual for detailed instructions. 7. Sign-In Steps 1. Left Click NFMC Sign-In 2. Sign In with your Google Account (identity verification) 3. Downloading the application box, do nothing 4. Verifying the application box, do nothing 5. Returned to Sign-In screen, wait PATIENTLY until the Opus Primus – Navigator screen pops up. It will take around 12 seconds. 6. To EXIT the system, click QUIT button located in the center of the navigator screen about ¼ day down, directly right of Active Roll Field. ALWAYS “Quit” when finished. Close the browser screen as usual.
Please Note: When you have changed something, but the “Save Changes” button is not active, move cursor to the end of the text or field you just edited and hit the enter key. It will enter the text and the “Save Changes” button will be activated.
Please Note: Mac Users – COMMAND CLICK is Right Click on a PC. Click is same as left click on PC.
MANAGING HISTORICAL FESTIVAL DATA
Create a Historical Festival: A. Scroll to FESTIVALS. Right click 1. Hover over CREATE HISTORICAL FESTIVAL and right click 2. Select a FESTIVAL YEAR in pull down menu box 3. Click on CREATE HISTORICAL FESTIVAL button 4. Confirmation, click OK
B. Now go to FESTIVALS, left click on dot in front to expand 1. Left click on dot in front of PAST to expand 2. Scroll to created Festival, left click on the title of that Festival 3. Hover over CREATE, scroll right to Historical Event, right click 4. Event Kind: Scroll through Bulletin list to select the event 5. Scroll to SAVE CHANGES button, click
NOTE: This must be done for each event in the Historical Festival: Piano Solo, Piano Concerto, Piano Duet, etc.
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The Only Code You Need to Know: Name/Birthday String
Last,First,Middle;YYYY-MM-DD
This is the ONLY code you need to know. It must be EXACT, including punctuation. Don’t forget a semi- colon goes before the date. Also notice that there are NO SPACES in the string. You may omit the middle name and the comma immediately before if you do not know the middle name. After typing the code, you must see if another person is listed with the same name or birthdate. CTRL “F” to FIND. CTRL “S” to SELECT. SAVE CHANGES and click OK until the screen clears.
NOTE: If you have done these steps and can’t find the name, DO NOT re-enter the name and birthday string. Call your admin for help.
Create a Teacher: 1. Scroll to TEACHERS, right click 2. Hover over CREATE ADMINISTRATOR, right click 3. Type in Teacher’s name in exact format in the Name/Birthday String above. No spaces. 4. CTRL “F” for FIND. If none, click CREATE. If 1 exact match, click SELECT. If more than 1 exact match, click on the correct entry and then click SELECT. 5. CTRL “S” for SAVE. 6. Admin Role: Select MUSIC TEACHER 7. Admin’s Depth: Leave as set 8. Admin’s Instruments: CTRL click on each that apply 9. Admin’s Studio: Type Teacher Last Name, First Initial, JMC ex. NeidertC JMC 10. Click SAVE CHANGES button. 11. Confirmation, click OK
Impersonate a Teacher: 1. In your Admin Role, scroll to TEACHERS, right click to see list of teachers 2. Right click on the teacher’s name you wish to impersonate. 3. The teacher’s name will appear at the top left of your screen and the IMPERSONATE box will be checked.
PLEASE NOTE: You must Impersonate a teacher to add/modify students or add/modify a current registration.
Create an Authorization: 1. Type the person's name into the 'Find' text field at the top of the application window. 2. Expand the 'People (first 100) folder. 3. Expand the person's folder. 4. Right-click on the 'Authorizations' folder. 5. Left-click on 'Create Authorization'. 6. Type the person's e-mail address into the 'Email' text field. 7. Select a default role (Music Teacher). 8. Left-click on 'Save Changes'.
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Change an E-mail Address: 1. Type the person's name into the 'Find' text field at the top of the application window. 2. Expand the 'People (first 100) folder. 3. Expand the person's folder. 4. Expand the 'Authorizations' folder. 5. Select the authorization (there should only be one) and Right-click on it. 6. Left-click on 'Modify Authorization'. 7. Type the person's new e-mail address into the 'Email' text field. 8. Left-click on 'Save Changes'.
Create a Student: 1. Impersonate the teacher of the student you wish to add 2. Click down to STUDENT, right click 3. Click on CREATE STUDENT RELATIONSHIP, new screen on right 4. Performer: Type Name/Birthday String above. 5. CTRL “F” for FIND. If none, click CREATE. If 1 exact match, click SELECT. If more than 1 exact match, click on the correct entry and then click SELECT. 6. CTRL “S” for SAVE CHANGES. 7. Confirmation, click OK 8. Right click on STUDENT to Refresh and see the new student name 9. If there is a match, contact the Festival Admin person so the match can be verified and the student can be transferred to your studio. 10. If the student was successfully created, but is not showing up on the list of students, you missed the step 6. To fix, enter the student information again in the EXACT format, CTRL “F”, 1 exact match. Look at the information that has now appeared in the white field at the bottom right hand side of the screen. If will have a long number first, then the student name and birth date. It will be highlighted in blue. Make certain this is the person. If so, then CTRL “S” for SELECT. This enters all of the complicated code. Then click SAVE CHANGES. Confirmation, click OK. Then REFRESH to see student.
Create a Historical Performance: 1. Scroll to TEACHER 2. Left Click on the dot before TEACHERS to expand 3. Left click on dot in front of the specific teacher’s name 4. Left click on the dot in front of STUDENTS to expand 5. Left click on dot in front of name of specific student (and check for instrument if more than one, ex. Piano, Voice) 6. Right click on Event Performance 7. Scroll to CREATE HISTORICAL PERFORMANCE, right click 8. Left click on pull down arrow to display list of historical events 9. Left click to select Festival/Event 10. Left click on arrow to display EVENT CLASSES, left click to select 11. Left click on arrow to select a rating. Left click to select 12. Left click on CREATE HISTORICAL PERFORMANCE button. 13. New screen with all information coded. 14. Scroll to SAVE CHANGES button and left click 15. Confirmation, click OK
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TRAINING SESSION 2 Current Festival Data Instructions For Unit System Administrators
Create a New Festival:
A. Drill down to your own festival group: ex. TFMC District Festival 2-2 1. Click on Festivals. Hover over Create Festival and right click. 2. Enter text for Festival Title. Ex. 2016 Festival 3. Select Registration Opens and Closes Dates Be aware that the clock is set so that sit closes at 12:01AM on the date. So, if you want it to close at midnight on February 1st, select February 2nd. 4. Net Due: refers to the number of days after registration closes that the check and confirmation invoice must be sent to the registration person 5. # of Days: If festival runs for 3 days, enter 3 6. Enter calendar date in date format: YYYY-MM-DD 7. Location map is yet to be programmed 8. Scroll to SAVE CHANGES button, click 9. Confirmation, click OK
B. Now go to FESTIVALS, left click on dot in front to expand 1. Left click on dot in of CURRENT to expand 2. Right click on the created festival 3. Hover over CREATE, scroll right to event, right click to see the New screen: 4. EVENT KIND: Scroll through the Bulletin list to select the events, one at a time 5. ENTRY FEES: Scroll to select 6. Enter exact date of the event in the DATE MAP: YYYY-MM-DD 7. Scroll to SAVE CHANGES button, click 8. Confirmation, click OK
Note: This must be done for each event in the Festival: Piano Solo, Piano Concerto, Piano Duet, etc.
Create a Current Performance: 1. Scroll to STUDENTS. Left click on dot to expand. 2. Right click on STUDENT NAME, select REGISTER FOR EVENT 3. Make selections for level and required piece from pull down menus. 4. Choice piece needs to be included, include piece name, opus, etc. 5. Composer: type last name, first name, click CTRL “F” 6. CRTL “S” to select the correct composer name 7. When registration is complete, click on SAVE CHANGES at the bottom 8. If a choice piece is not selected by the deadline, type “unknown” for title, for composer type Traditional. Then CTRL “F”. Then CTRL “S”. 9. Click SAVE CHANGES at the bottom 10. Note: Always click SAVE CHANGES and OK buttons until the editor clears.
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Modify a Current Completed Registration: 1. Click on dots to expand the following a. Students b. Name c. Events d. 2015 Piano Solo…..(Not Yet Rated) 2. Right click on the registration you wish to modify 3. Enter the corre3ctions 4. Click SAVE CHANGES. IF not activated, hit “Enter” key at the end of the text to record the changes, then SAVE CHANGES will activate.
Print Confirmation Invoice: (not available yet for MAC users – contact ADMIN person) 1. FESTIVAL REGISTRATION, left click on circle in front 2. CURRENT, left click on circle in front 3. Festival Year, Right click 4. REPORTS—FESTIVAL INVOICE (Teacher) select 5. If you generate the confirmation/invoice after registration is closed, you will locate the invoice under PAST, not CURRENT 6. Save on your computer. Notice where it saves or select a location of your preference. 7. Print and send it in with your check to complete registration.
SCHEDULING THE FESTIVAL
Downloading Current Festival Registrations to Excel: 1. Wait until registration closes. Data is in a Zip format. 2. Drill down to Festivals folder. Open Past folder. 3. Right click on Festival name. 4. Left click on Export Registrations menu-item 5. Wait for export to finish. 6. Save file on your computer. You can change the name if you wish. 7. You can use in your own festival scheduling software.
Entering Festival Results: 1. Click on Festivals. 2. Click on Past. 3. Click on Festival name. 4. Click on Festival Event name. 5. Click on Registrations. 6. Click on Performance 7. Click on Change Rating using drop-down list 8. Click on Save Changes.
PLEASE NOTE: NO teacher, including Festival Admins can enter or modify scores for his/her own students.
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FESTIVAL REPORTING
Festival Performance History
Festival Invoice
JR 3-3
JR 3-4
TEACHER TRAINING 1. Login and Exit the System
2. Name/Birthdate String
3. Create a Student
4. Create a Current Performance
5. Modify a Current Performance
6. Download a Festival Invoice
7. View Student Historical Performances
45 GOLD CUP FESTIVAL San Jacinto College Pasadena, Texas Date: Saturday, Mar. 3, and Mar. 10, 2018 Table of Contents
1. Welcome Page for Teachers 2. Parent Letter 3. Directions to San Jacinto College 4. Directions to Sagemont Church 5. Theory Event 6. How to Fill out the Registration Forms 7. GCF Hymn Auditions are on Sat. Oct. 21th, 2017 8. GCF Hymn Registration Form, Student Assigned Hymns, and check due Oct. 6, 2017 9. GCF Checklist: Costly Mistakes 10.Solo Auditions and Theory Test will be on Sat. Mar 3rd, 2018 Registration Form and Student Assigned Pieces are due Jan.19th or you can bring them to the Jan. 12th meeting. If by mail, postmarked by Jan. 17th. 11.Ensemble Auditions will be on Sat. Mar.3rd, 2018 Ensemble Registration Form due January 19 and Student Assigned Pieces are due February 28. 12.Concerto Auditions will be on Sat. Mar. 11th, 2018; Concerto Registration Form and Student Assigned concertos are due at the February meeting. 13.GCF Registration summary is due when you turn in the registration sheets. 14.How to Fill out the Rating Sheet 15.GCF Rating Sheet 16.How to fill out the Student Assignment Sheet 17.Student Assignment Sheet Due: Wednesday, Feb. 28th, 2018 18.Make-up Policy; Make-up day is Sat., Mar. 10th, 2018 19.Make-up registration Form due Jan. 1th. 20.Maxine Cotton Participation Award 21.Maxine Cotton P. A. Entry Form 22.Judges Rating Sheet Below is the list for two websites for the Texas Federation of Music Clubs – to be used for Junior Composers Information. http://tfmc.littletrey.com/Texas_Federation_of_Music Clubs/about_ TFMC.html; http://www.texasfederation.com WELCOME TEACHERS GOLD CUP FESTIVAL
Welcome to the Gold Cup Festival. The Gold Cup Festival is the only national festival in America developed to encourage American teachers to teach the music of American composers. The required pieces listed in the Gold Cup Bulletin are by American composers while the choice piece must be by another composer (American or non-American) in Pre-Primary I – IV and cannot be in the bulletin. In Elementary I – Musically Advanced the choice piece must be by a non-American composer. The Gulf Coast Music Association is proud to be able to sponsor this annual festival in our area. A student’s points are never lost when the family has to relocate to a different city or state. The students may start where they left off at the former location. It is one of the most positively oriented festivals anywhere in the U.S. bringing teachers, students, and parents together working toward a common goal.
The date for this year’s festival is Sat., Mar. 3, 2018 for solos, theory and ensembles. All concertos will be performed on Sat., Mar. 10, 2018. The registration deadline is January 19th. The postmark deadline is Jan. 17, 2018.
Directions on how to fill out the forms are included in the next several pages. If you need duplicate forms you must make the copies. The rating(critique) sheet is provided but you must make copies for your students using the colored paper as required by the different events. Please check your work carefully as a $1.00 fee will be due to Jennifer Key for each mistake made on each form.
Details about the assigned playing times and work assignments will be forthcoming when the forms are turned in. Playing time requests will be honored if at all possible, but are not guaranteed.
All participating teachers have a work assignment. Please make a note on your registration form if you are unable to work during a certain time and you will be assigned a different time.
Due to the size of this festival, details become extremely important. When they are ignored, it creates huge headaches and requires extra work for the chairman and for our record keeper. If you have any questions, please call. Don’t guess. Rules you must understand:
1. If you enter student(s) enters this festival, the teacher must work on the Festival Day. 2. There are no refunds once registrations are received. Please be sure your parents know what day the festival occurs. 3. Teachers who participate in this festival must be present at 3 meetings during the year.
1 FESTIVAL INFORMATION FOR PARENTS TEXAS FEDERATION OF MUSIC CLUBS JUNIOR FESTIVAL (DISTRICT 5, SECTION 1)
Once again, the Gulf Coast Music Association is pleased to sponsor the District Junior Festival. Your child will be part of a festival that continues to attract about 500 young musicians from the Clear Lake area each year. The festival will be held on March3 and 10, 2018 at San Jacinto College located on Spencer Highway in Pasadena. In case of an emergency, there is a scheduled make-up date. There will be a $25 make up registration fee per student. Make-ups are allowed only for family emergencies or a required school event accompanied by either a doctor’s note or a note from the school sponsor.
This festival is not designed to be a competition. Each entrant is rated according to his or her own individual level of advancement and on the results of a private audition before a qualified judge on festival day. Ratings and points are earned as follows: Superior- 5 points; Excellent- 4 points; Very good- 3 points; Good- 2 points; Fair – 1 point. All participants receive a certificate; Superior winners receive a special certificate and Superior + winners receive a blue ribbon with their certificate. When a student accumulates 15 points in a single category, he/she receives a Gold Cup.
Each entrant who earns a rating of Superior in this District Festival is eligible to compete for All- State Musician honors at the annual State Festival. The State Festival is a competition which is usually held in San Marcos in May. More information will follow.
Every effort is made to provide a festival that is fair to all students. However, parents and students should be aware that nervousness, different acoustics and/or pianos, unfamiliar judges, illness, and other factors could affect the performance on festival day. Careful preparation and attention to details in advance of the festival is the best insurance against disappointment. We ask that parents wait in the designated waiting area to alleviate congestion and noise in the halls. Monitors will come to the waiting area to call students by playing time and will take them to the appropriate judging area. Critique sheets will be distributed by the teacher at the lesson following the festival.
The rating given by the adjudicator is final and may not be questioned by the student, teacher, or parent. If you have a complaint, please have your teacher submit it in writing to the Festival chairman no later than 3 days after the end of the festival.
Students MUST bring their music (no copies allowed) and 2 copies of duets (one for performers and one for judge) to the check-in desk on festival day. Measures must be numbered.
Best wishes to your young performer.
Susan Hanks, Chairman Jerri Pippert, Co-Chairman
2 Directions to San Jacinto College
From Pearland, Sagemont, and Upper Friendswood: Take Beltway 8 east toward Pasadena, exit and turn right on Fairmont Parkway. Pass Red Bluff intersection and turn left at Luella to enter the campus. The Music Building (#5) is close to Spencer. Use parking area D.
From League City, Southern Friendswood: Take 45N to Beltway 8. Take the Beltway 8 east exit toward Pasadena. Follow the directions from Upper Friendswood.
From Clear Lake Area
From Clear Lake: Take Space Center Blvd. traveling east toward Pasadena. Turn right on Fairmont Parkway. Pass the Red Bluff intersection. Turn left on Luella (across from the Pasadena Convention Center). The Music Building (#5) is close to Spencer. Use parking area D.
From Bay Area: Take Bay Area to Red Bluff. Left on Red Bluff. Right on Fairmont Parkway. Left on Luella. Building #5, Parking area D.
Alternate Route if you live closer to Highway 146. Take 146 toward Baytown. Take a left on Red Bluff. Right on Fairmont Parkway. Left on Luella. Building #5, Parking Area D. From Houston
Take I-45 South to Beltway 8 (Sam Houston Parkway). Go east on Beltway 8 toward Pasadena. Get off at Fairmont Parkway and make a right turn on to Fairmont. Pass Genoa-Red Bluff. The Pasadena Convention Center will be coming up on the right and San Jacinto will be on the left. Turn to the left at the second entrance which is a red light. This street is called Luella. The music building is building # 5, Parking Area D which is almost to Spencer Highway.
3 Gold Cup Hymn Festival, Sat. Oct. 21st, 2017 Sagemont Church, 11300 S. Sam Houston Parkway East Houston, Tx. 77089 You may enter the Church property from 3 entrances: 1. From Hughes Rd. 2. From Beamer, 1st entrance, off the Beltway 8 frontage road 3. From Beamer, 2nd entrance, at the Cross
From Hughes Rd.: Take the drive to go to the opposite side of the church( which is beside the fence where the houses are). This drive starts at Hughes Rd. and goes by the Cross and then around to the other side of the church. When you have passed the Cross, you will go until the drive dead ends and curves to the left. Turn left and turn in at Parking Lot “B”. Find a spot and enter the covered walkway through the doors. Once inside, there will be signs showing you the way to the rooms where the student will audition.
From Beamer, 1st entrance: Coming from Beamer it will be the 1st entrance off the frontage road. Turn right onto the property. Go straight. You will turn left onto Parking Lot “B”. Do as it says on # 1.
From Beamer, 2nd entrance: Coming from Beamer, turn in at the 2nd entrance (at the Cross). The drive will dead end in front of the Cross. Turn right and follow it until it dead ends at the fence. Turn left and go to Parking Lot “B”. Turn in, find a parking spot, walk into the building through the covered walkway. There will be sign in the building showing you where to go.
4 Theory Event (Pages 308-311) FESTIVALS BULLETIN 2016-2020
All students of a G.C.M.A. teacher will be eligible to enter the Musicianship Theory event. Please list the Theory Test Registrations on the Solo Registration Form all together (not scattered among the Solo Registrations.
The exams will take place on the Gold Cup Festival day (Mar. 3, 2018). Times will be announced after registration forms are received.
Practice Theory tests are available to teachers on the NFMC website for free.
Grading: Theory tests are graded on a 100pt. scale. 85-100 Superior 70-84 Excellent 55-69 Satisfactory 40-54 Fair 0-39 Needs improvement
Point Deductions: Level 1: 5 pts. Level 2: 3 pts. Level 3: 4 pts. Level 4: 3 pts. Level 5: 3 pts. Level 6: 3 pts. Level 7: 3 pts. Level 8: 3 pts. Level 9: 3 pts Level 10: 3 pts. Level 11: 3 pts. Level 12: 3 pts.
5 How to Fill Out the Registration Forms
YOU MUST PROVIDE 3 COPIES OF EACH CURRENT REGISTRATION FORM A $1.00 mistake fee per student will be enforced. This includes the misspelling of student’s names, registering students in incorrect levels or using outdated forms.
1. Fill in the teacher information. Include your teacher number.
2. List the students alphabetically by event not level.
3. List students in alphabetical order. Example: Davis, Bob Solo Moderately Difficult I Jones, Sue Solo Pre-Primary Stewart, Peggy Solo Elementary 4 **Ensemble students must be grouped together**
4. The National Federation is now requiring the birthdate be given for each and every student.
5. Has the student previously participated in a GCF? Yes/No
6. Will the student earn his/her gold cup this year? If yes, please mark if it is his/her 1st, 2nd, etc cup. If no, leave blank.
7. If the student is a transfer this year from a previous GCF teacher, list the previous teacher’s name.
6 Teacher Name: New this year: Gold Cup Hymns Registration Event will be held at Sagemont Church on Saturday, October 21, 2017 Texas Federation of Music Clubs District 5:1 Junior Festival Teacher #: List hymn entrants only on this form. Provide THREE (3) copies – Must be Clear and Legible Phone #: Fee: $15 per student TYPE or PRINT (black ink only)
Full Name of Entrant (Last name, first) Class Birth Date PREVIOUS EARN CUP Transfer from Leave Blank List alphabetically Prim. 1, Elem. 2, (mm/dd/yy) ENTRANT? THIS another teacher? etc. (in this event) YEAR (this year only) YES or NO 1st, 2nd, etc. If yes, give name
Note: PRE-PRIMARY entrants must show BIRTHDATE in the CLASS column
7 Student Assignment Sheet Hymns Due: Friday, October 6, 2017
**Teachers: Please fill out this sheet and send 3 copies or email in the same format** (1 copy for the chairman, and 2 for the registration desk).
TEACHER’S NAME ______TEACHER CODE ______
Assigned Time Student Name Level
8 GCF Checklist Costly Mistakes to Avoid General Instructions: 1. Choice piece must not be listed in the festival bulletin in any event. 2. Choice pieces must be commercially published; Xerox copies will not be accepted. 3. No arrangements may be used (ex. Ode to Joy by Beethoven or Simply Classics Books). 4. Correctly spell the student's name on the rating sheet and the registration form. The names must match. 5. Measures must be numbered before the student arrives at the registration desk. (This slows down the registration process and causes congestion at the desk). 6. Pupils must have 2 original copies of their duet music and hymnbooks. Students will not be allowed to play without enough copies. We cannot presume the judge can just look over the students shoulder because you will not buy the extra copies.
Specific Instructions per event: (Immediate red flags) I. Solo Event: 1. Pre-Primary - Primary 4 choice piece must be by a composer other than the one listed for the required piece. 2. El. I and above, choice piece must be by a non-American composer. 3. Hymns and folk songs are not acceptable choice pieces for the Piano Solo Event. 4. The correct # of measures is a necessity in choice piece: PP-P1-12 measures; P. 2 and above - 16 measures. II. Lynn Freeman Olson Event: 1. In primary levels - choice piece may be by any American composer or LFO but can't be listed in the bulletin. 2. In El. I or above choice piece can be by any composer (including Olson) from any historical period. III. Hymns 1. The choice hymn must not appear in the Bulletin (p. 84) 2. Hymnbooks must be provided for each hymn. IV. Duets 1. The choice piece must not appear in the bulletin. 2. Please check that student duet levels are within 2 levels of the students’ solo levels. See p. 58 in Festival Bulletin. V. Concertos 1. Pease see bulletin for combining concerto points with solo points (p.9).
IF YOU MAKE ONE OF THESE MISTAKES, THE PUPIL MAY PLAY BUT WILL NOT RECEIVE ANY POINTS FOR HIS/HER PERFORMANCE IN THAT EVENT.
9 Teacher Name: New this year: Solo and Theory Registration Saturday, March 3rd Only Texas Federation of Music Clubs District 5:1 Junior Festival Teacher #: List all solo entrants, alphabetically Provide THREE (3) copies – Must be Clear and Legible List all theory entrants, TYPE or PRINT (black ink only) Phone #: alphabetically
Full Name of Entrant (Last name, first) Event Class Birth Date PREVIOUS EARN CUP Transfer from Leave Blank List alphabetically by event, NOT BY LEVEL Piano Solo, Prim. 1, Elem. 2, (mm/dd/yy) ENTRANT? THIS another teacher? Violin, etc. etc. (in this event) YEAR (this year only) YES or NO 1st, 2nd, etc. If yes, give name
Note: PRE-PRIMARY entrants must show BIRTHDATE in the CLASS column 10 Student Assignment Sheet Solos Due: Friday, January 19, 2018
**Teachers: Please fill out this sheet and send 4 copies or email in the same format** (1 copy for the chairman, and 3 for the registration desk).
TEACHER’S NAME ______TEACHER CODE ______
Assigned Time Student Name Level
11 Teacher Name: FEES: Ensemble Registration $18.00 per Entrant Teacher #: Saturday, March 3, 2018 Texas Federation of Music Clubs District 5:1 Junior Festival Provide Three (3) Clear and Legible copies Phone #: TYPE or PRINT (black ink only)
Full Name of Entrant (Last name, first) Event Class PREVIOUS EARN CUP Transfer from Leave Blank Then Group by level: Piano Duet, Duo, Prim. 1, ENTRANT? THIS YEAR another teacher? Ex: list all students in Piano Duet starting with PP, etc. Elem. 2, (in this event) 1st, 2nd, etc. (this year only) bracketing the partner names etc. YES or NO If yes, give name
12 Student Assignment Sheet Ensembles Due: Wednesday, Feb. 28th, 2018
**Teachers: Please fill out this sheet and send 4 copies or email in the same format** (1 copy for the chairman, and 3 for the registration desk).
TEACHER’S NAME ______TEACHER CODE ______
Assigned Time Student Name Level
13 Teacher Name: New this year: Gold Cup Concerto Registration th Saturday, March 10 Only Texas Federation of Music Clubs District 5:1 Junior Festival Teacher #: List Concerto entrants only Provide THREE (3) copies – Must be Clear and Legible on this form TYPE or PRINT (black ink only) Phone #: Fee: $20 per student
Full Name of Entrant (Last name, first) Class Birth Date PREVIOUS EARN CUP Transfer from Leave Blank List alphabetically Prim. 1, Elem. 2, (mm/dd/yy) ENTRANT? THIS another teacher? etc. (in this event) YEAR (this year only) YES or NO 1st, 2nd, etc. If yes, give name
Note: PRE-PRIMARY entrants must show BIRTHDATE in the CLASS column 14 Student Assignment Sheet Concertos Due: February Meeting
**Teachers: Please fill out this sheet and send 4 copies or email in the same format** (1 copy for the chairman, and 3 for the registration desk).
TEACHER’S NAME ______TEACHER CODE ______
Assigned Time Student Name Level
15 GOLD CUP REGISTRATION SUMMARY
There is a $5 per mistake on the rating sheet found on the day of the festival
Teacher Name ______# ______
E-Mail ______
Phone ______
Number Total per of CATEGORY FEE Entrants Category
Solo Entrants $18 each $
PP-P3 P4-E2 E3-MD D-MA2 Number of Ensemble $18 per student Ensembles P1-P4 E1-MA2 Trios Quartets or Duos
Concerto $20 each
Junior Senior
Theory Test $10 each
TOTAL AMOUNT DUE: $
Special Requests
16 How to Fill Out the Rating Sheet
A $5 mistake fee will be enforced. This includes incorrect or missing information or using an outdated critique sheet.
1. YOU MUST USE THE APPROPRIATE PAPER COLOR: Solos – white Ensemble – pastel green Concerto – pastel pink SCJM – use appropriate colored paper and highlight the Student’s name Hymns— yellow
2. Teachers must fill out the critique sheets, not students, before the festival day.
3. Include your teacher number and student’s playing time on each critique sheet.
4. Include the composer’s name for each piece.
5. Do not write any personal information about the student on the critique sheet.
6. “Judged” critiques will NOT be available on GCF day. They will be available at 8:00 AM the following Tuesday at Jennifer Key’s home. Do not call her and ask for scores or to pick up the critique sheets early.
17 Playing Time ______Teacher's Code ______
National Federation of Music Clubs Junior RATING SHEET FOR FESTIVALS JR 3-9 Entrant Name(s):
Event: Class:
Required Composition: Composer:
Choice Composition: Composer:
INSTRUCTIONS FOR JUDGES: Entrants do not compete against each other; each is rated on his/her own merits. Indicate strengths and/ or weaknesses by + or - and make supportive comments. All factors should be considered in determining the final rating. Be certain that your comments and final rating are compatible. Circle appropriate rating at the bottom of the page.
Performances of Pieces Required Choice Judge's Remarks (use reverse side if needed) I. MEMORY II. ACCURACY Correct Notes Marks of Expression Note Values III. RHYTHM Appropriate Tempo Continuity Control Steadiness of Beat IV. TECHNIQUE Body Position Fingering Hand Position Pedal V. MUSICIANSHIP Articulation Balance Dynamics Interpretation/Style Phrasing Tone
Circle Appropriate Rating: Superior Plus (5 pts. + ribbon) Superior (5 pts.) Excellent (4pts.) Satisfactory (3 pts.) Fair (2 pts.) Needs Improvement ( 1 pt.)
Judge's Signature: Date:
18 How to Fill Out the Student Assignment Sheets
**You must provide 4 copies.
**Handwritten copies on anything other than the form in this packet will NOT be accepted.
1. List students in order of playing time. Example: 1:15 Baker, Sue Primary 2 1:22 Davis, Bob Elementary 3
2. As you schedule your students, allow the time given for the student’s playing level. Use the chart below to help.
**Assigning Playing Times**
Solo: Pre Primary – P3 7 minutes per student P4 – E2 8 min. E3 – MD 10 min. Dif – MA2 12 min.
Hymns (all): 7 min.
Concerto: Junior 13 min. Senior 16 min.
Ensemble: Pre-Primary – P4 7 min. E1 and up 9 min. Trios, Duos, Quartets 9 min.
19 Gold Cup Festival Make-up Policy
In an effort to enable the student to receive points toward earning a Gold Cup a make-up will be provided in special circumstances. There is only one way in which a student cannot earn the points needed to move forward toward a Gold Cup. If the student does not have the music learned and memorized by the day of the festival, the student must wait until the next year to accumulate points.
The chairman and the teachers will help the student in one of 2 ways:
School-related Activity If a student has a school-related activity on the same day as the G.C. audition day that student must let the teacher know as quickly as possible. When the teacher turns in the Registration Form in January do not list the student/s who must miss due to the school related activity. Place that student on the Make-up form with a check for the fees listed. With that make-up form there must be the note from the sponsor verifying that student is participating in the activity. Attach that note to the make-up form. The make-up day will be the very next Saturday after the festival date. It will be at San Jacinto College, Central Campus, in the Music Building.
Illness If a student is too sick to perform the day of the Festival, that student is allowed to play on the make-up day scheduled one week after the Festival Date. A Doctor’s note will be required to qualify.
Mistakes made by the teacher
With now having the help of the almighty computer program which will catch all of our mistakes ( ha, ha) this should help prevent these problems. Teachers will submit the student’s 2 pieces (required and choice) at the same time as the registration form. Jennifer and her assistant will enter this information into the computer and will notify us immediately of the mistake. Hopefully it will be in time to correct the problem. If it is not in in time to play the week after the student will have the option of playing at the Spring Festival (Classical or Romantic) in April. There is only one problem: if a student is going to the state festival they must have their make-up before the end of March.
20 Gold Cup Make-up Registration Texas Federation of Music Clubs District 5:1 Junior Festival Provide TWO (2) copies – Must be Clear and Legible TYPE or PRINT (black ink only) Due: January 19, 2018 Teacher Name: Teacher #: New this year: Phone #: List all solos, alphabetically ______Students X $25 = $ ______List all concertos, alphabetically List all hymns, alphabetically ______Solo/Ensemble X $18 = $ ______List all theory, alphabetically ______Concerto X $20 = $ ______
TOTAL DUE $ ______
Full Name of Entrant (Last name, first) Event Class Earn Cup Leave List alphabetically by event, NOT BY LEVEL Piano Solo, Violin, Prim. 1, Elem. 2, etc. This Year? Blank etc. 1st, 2nd, etc.
Note: PRE-PRIMARY entrants must show BIRTHDATE in the CLASS column
21 Maxine Cotton Senior Participation Award
This senior participation award is a tribute to Maxine Cotton, who was a very active member of this organization until her prolonged illness and death on September 26, 1988. She served as president during the years 1978 and 1979. She also served as chairperson of many activities. Maxine was responsible for compiling a cookbook of favorite recipes of members with little tidbit musical expressions and teachers’ amusing experiences with their students. This became a fund raiser for the Gold Cup program. Maxine loved this festival because of the goals designed to inspire the average student in achieving his own rating, rather than a competitive type festival. She was always involved in some capacity of promoting and helping to organize the workings of this festival. It is because of her love, encouragement, inspiration and outstanding dedication that this award is presented each year to deserving graduation seniors. Purpose: To recognize graduating High School seniors who have been Junior members of NFMC.
Eligibility: any graduating senior who meets the following requirements: 1. Must be studying privately with a teacher who is a member in good standing of GCMA. 2. Must be a GCMA Jr. Club member in good standing as of March 1 of the year of the award. 3. Meet one of the following: a. Earn at least 1 participation point per year for 5 years, including the year of the award. b. Acquire a minimum of 15 participation points, including at least 1 point earned during the year of the award. Points: Participation points (1 pt. per event) are earned by entering events in Gold Cup Festival such as solo, ensemble, etc. Points are also earned by attending the State Festival in various events.
Awards: Cash awards and a certificate 1st place: $200 plus $1 per participation point (10 point minimum). 2nd place: $150 plus $1 per participation pt. (any no. of points with a 5 pt. min.) Honorable Mention: (if funds are available) $100 plus $1 per participation pt. ( 5 point min.)
Chairman: Current Gold Cup Festival Chairman
Registration Deadline:
January Meeting- Submit names of awards candidates to Chairman IN WRITING
April Meeting – Submit completed entry forms to chairman
22 ENTRY FORM MAXINE COTTON PARTICIPATION AWARD Student’s Name: ______Teacher’s Name: ______Telephone No. of Teacher: ______YEAR EVENT STATE FESTIVAL POINTS
23 GCF Judge’s Evaluation
5+: Superior Plus (compares with 98%-100%) This rating is reserved for the exceptionally musical performance. All basic elements are secure with no memory slips. A memorable performance; one that sparkles.
5: Superior (compares with 91%-97% A well prepared performance with a minor memory slip. The tone, touch, and balance are appropriate to the style of the piece. Correct dynamics and technique are present. Minor interpretation comments may be needed. A complete performance. ***A MINOR MEMORY SLIP WILL BE DEFINED AS A HESITATION LASTING NO MORE THAN 3 – 5 SECONDS AND OCCURRING ONLY ONCE.***
4: Excellent (compares with 81%-90%) A good performance with a few note or rhythm errors. The student recovers quickly from few memory slips. Fine-tuning needed in rhythmic values, dynamics or interpretation. A promising performance.
3: Satisfactory (compares with 71%-80%) The performance shows accomplishment and good potential, but has errors in notes and rhythm (basic elements). The performance lacks musicality. The student recovers from several memory slips. Not a convincing performance
2: Fair (compares with 61%-70%) The student needs help in fundamentals: rhythm, notes, memory, and understanding. Not fully ready for performance. Tried to learn the music at the last minute.
1: Needs Improvement (compares with 60% or less) The student is unable to perform without the written music.
24 GULF COAST MUSIC ASSOCIATION BYLAWS of the Board. Payment of dues by the members shall be made by June 30 of each year. ARTICLE ONE Section 3.03 Annual Meeting. An annual NAME meeting to elect directors and officers to Section 1.01 Name. The name of the replace those whose terms have expired or to corporation shall be the Gulf Coast Music elect new directors shall be held during the Association. month of May at a date, time and place designated by the Board of Directors. In the ARTICLE TWO event that the Board of Directors fails to call the annual meeting at the designated time, any OFFICES member may make a demand that such a Section 2.01 Principal Office. The principal meeting be held with a reasonable time. Such office of the Corporation in the State of Texas demand shall be made in writing by registered shall be located in the City of Houston, County mail to any officer of the Corporation. Notice of of Harris. The Corporation may have such other the annual meeting shall consist of a mailed offices either within or without the State of written notice or telephone call made directly Texas, as the Board of Directors may determine to the member stating the date, time and place or as the affairs of the Corporation may require of such meeting. Notice shall be delivered not from time to time. less than ten days or more than fifty days before the meeting is to be held. Section 2.02. Registered Office and Registered Agent. The Corporation shall have and Section 3.04 Regular Meetings. The members continuously maintain in the State of Texas a shall hold eight regular meetings each year. registered office, and a registered agent whose The regular meetings of the members shall be office is identical with such registered office, as held on the first Wednesday of each month, required by the Texas Nonprofit Corporation except the month of March, unless otherwise Act. determined by the Board of Directors. Proper notice of the September regular meeting shall ARTICLE THREE consist of a mailed written notice or telephone call made directly to the member stating the MEMBERSHIP date, time and place of the meeting. Notice of Section 3.01 Active Membership. Active the September meeting shall be delivered not memberships shall be limited to 50 dues paying less than ten days or more than fifty days musicians or other interested persons within before the meeting is to be held. Proper notice the club’s boundary area. Active members may of all other regular meetings shall consist of a vote at meetings and hold office. written announcement in the Corporation’s yearbook for that year stating the date, time Section 3.02 Dues. The amount of the annual and place of the meeting. No further notice of dues to be charged to the members of the the regular meeting other than for the Corporation shall be determined by the Board September meeting is required unless a change of Directors by resolution at the annual meeting in the date, time or place of such meeting is
72 made subsequent to the issuance of the director or officer to be elected, but members yearbooks to the members. If such a change is may not cumulate their votes. made, notification of the change shall be given by letter or telephone call made directly to the Section 3.08 Quorum. A quorum for a meeting member at least ten (10) days before the of the members of the Corporation shall consist meeting is to be held. A copy of the of one quarter (1/4) of the votes entitled to be Corporation’s yearbook shall be available for cast by the membership. each member at the September regular ARTICLE FOUR meeting. BOARD OF DIRECTORS Section 3.05 Special Meetings. Special meetings of the members of the Corporation Section 4.01 General Powers. The affairs of the may be called by the President or by members Corporation shall be managed by its Board of of the Corporation representing not less than Directors. Directors need not be residents of one tenth (1/10) of the votes entitled to be cast the State of Texas. by the membership. The qualified party calling Section 4.02 Number, Tenure and Qualification. the special meeting shall designate the date, The Board of Directors shall be comprised of no time, place and purpose of the meeting. Proper fewer than three (3) and not more than nine (9) notice of the special meeting shall be given by Directors. The number of Directors may be the qualified party calling the special meeting. increased or decreased from time to time by Proper notice shall consist of a written notice amendment to the bylaws. The terms of the providing the date, time, place, and purpose of Directors shall be staggered. To accomplish the special meeting and shall be delivered this, half of the initial members of the Board either by mail or by telephone call directly to shall serve one year terms and the remainder the member, not less than five (5) days before shall serve two year terms. The initial members the meeting is to be held. of the Board shall draw lots to determine who Section 3.06 Voting. All members shall be will serve the one year terms and who will serve entitled to elect the officers, the Board of the two year terms. Thereafter, each Director Directors, vote on amendments to the bylaws shall hold office for a term of two (2) years. A and vote on major policy considerations raised Director’s term expires when his successor shall during the meetings. A member may vote by have been duly elected by the members of the proxy executed by him in writing or by his duly Corporation. Each Director must be a member appointed attorney in fact and delivered to the of the Corporation. The President, Vice Secretary of the Corporation prior to or at the President, the Treasurer of the Corporation meeting at which the vote is to occur. Such a shall also be Directors of the Corporation. The proxy may be revoked in writing up to the date remaining members of the Board of Directors on which the election is to be held. may be, but are not required to be, Officers. A Director may hold office for consecutive terms Section 3.07 Electing the Board of Directors and no limit is imposed upon the total number and Officers. When electing the Board of of terms a Director may serve. Directors and Officers of the Corporation, members are entitled to one (1) vote for each
73 Section 4.03 Nomination and Election of the Section 4.06 Special Meetings. Special Board of Directors. Election of new members of meetings of the Board of Directors may be the Board of Directors shall take place during called by or at the request of the President, or the annual meeting of the members of the any two (2) Directors. Proper notice shall Corporation. Nominations for new members of consist of a mailed written notice or telephone the Board of Directors shall be taken both from call made directly to each of the Board the floor of the meeting and from a Nominating members stating the date, time, place and Committee appointed by the President or Board purpose of the meeting. Such notice shall be of Directors at least forty‐five (45) days prior to given at least five (5) days before the meeting is the annual membership meeting. This slate of to be held. Any Director may waive notice of nominees shall be distributed by the Board to any meeting. The attendance of a Director at the members of the Corporation at least thirty any meeting shall constitute a waiver of notice (30) days before the annual membership of such meeting, except where a Director meeting. Additional nomination shall be taken attends a meeting for the express purpose of from the floor of the annual membership objecting to the transaction of any business meeting. New Directors shall be elected by a because the meeting is not lawfully called or majority vote of all the members present at the convened. meeting. Section 4.07 Quorum. A majority of the Board Section 4.04 Annual meetings. The Board of of Directors shall constitute a quorum for the Directors shall hold its annual meeting in May of transaction of business at any meeting of the each year. The Board shall provide by Board; but if less than a majority of the resolution the date, time and place for holding Directors are present at a Board meeting, a the annual meeting of the Board of Directors. majority of the Directors present may adjourn Proper notice shall consist of a mailed written the meeting from time to time without further notice or a phone call made directly to each notice. Director giving the date, time and place of the meeting. Such notice shall be delivered at least Section 4.08 Manner of Acting. The act of a ten (10) days and not more than fifty (50) days majority of the Directors present at a meeting before the meeting is to be held. at which a quorum is present shall be act of the Board of Directors, unless the act of a greater Section 4.05 Regular Meetings. Regular number is required by law or by these by‐laws. meetings of the Board of Directors shall be held in September, December and March. The Section 4.09 Unanimous Written Consent. Any regular meetings of the Board of Directors shall action required by law to be taken at a meeting be called by the President of the Corporation. of Directors may be taken without a meeting if Proper notice providing the date, time and a consent in writing setting forth the action so place of such meetings shall be delivered by taken shall be signed by all of the Directors. mailed written notice or telephone call made Section 4.10 Vacancies. Any vacancy occurring directly to each member of the Board at least in the Board of Directors due to death, removal ten (10) days before the meetings. or resignation shall be filled by a vote of the Board members remaining in office after the
74 vacancy has occurred. A director appointed to The new officers shall be elected by a majority fill a vacancy shall serve only the remaining vote of those members of the Corporation unexpired term. present at the annual meeting of the members. If the election of the Officers is not held at such Section 4.11 Removals. Any member of the meeting, the election shall be held as soon Board of Directors may be removed by a two‐ thereafter as convenient. Each officer shall hold thirds (2/3) majority vote of all the members of his office until his successor shall have been the Corporation. duly elected and qualified. New offices may be ARTICLE FIVE created by the Board of Directors and filled at any regular meeting of the members of the OFFICERS Corporation. Nominations and election of persons to serve in the new offices shall be Section 5.01 Officers. The officers of the made in the same manner as for regular Corporation shall be a President, one or more elections of the officers of the Corporation. Vice Presidents, a Secretary, a Treasurer and such other officers as may be elected in Section 5.03 Removal. Any officer may be accordance with the provisions of this Article. removed by a two‐ thirds (2/3) majority vote of No two offices may be held by the same person. the members present at meeting of the members of the Corporation. An officer may be Section 5.02 Election and Term of Office. All removed with or without cause whenever in the Officers of the Corporation shall be elected for judgment of the members the best interest of two (2) year terms by the membership at the the Corporation would be served thereby, but annual meeting of the members of the such removal shall be without prejudice to the Corporation. Nominations for all offices of the contract rights, if any, of the officer so Corporation shall be made by the Nominating removed. Committee and presented to the Board of Directors at least forty‐five (45) days prior to Section 5.04 Vacancies. A vacancy in any office the annual meeting of the members of the because of death, resignation, removal or Corporation. This slate of nominations shall be otherwise may be filled by election by a distributed by the Board of Directors to the majority of members of the Corporation members of the Corporation at least thirty days present at the next regular meeting of the prior to the annual membership meeting. members. Additional nominations shall be taken from the floor of the annual membership meeting. The Section 5.05 President. The President shall be nomination and election of new officers shall be the principal executive officer of the held after the election of the new Board of Corporation and shall in general supervise and Directors at the annual meeting of the control all of the business and affairs of the members of the Corporation. The persons Corporation. It shall be the duty of the holding the offices of President, first Vice President to preside at the regular meetings of President and Treasurer must also be members the Board of Directors. The President shall be of the Board of Directors. The other officers ex‐officio member of all committees. The may be elected from the general membership. President shall attend all regular and special meetings of the Board of Directors. The
75 President may sign, alone or with the Treasurer other depositories as shall be selected in of any other proper officer of the Corporation accordance with these by‐laws. He shall keep authorized by the Board of Directors, any proper books of account and other books deeds, mortgages, contracts, or other showing at all times the amount of funds and instruments which the Board of Directors has other property belonging to the Corporation, authorized to be executed, except in cases and all of the books shall be open at all times to where the signing and execution thereof shall the inspection of the Board of Directors. The be expressly delegated by the Board of Treasurer shall also submit a report of the Directors of by these by‐laws or by statute to accounts and financial condition of the some other officer or agent of the Corporation; Corporation at each annual meeting of the and in general shall perform all duties incident Board of Directors; and in general perform all to the office of President and such other duties the duties incident to the office of Treasurer as may be prescribed by the Board of Directors and such other duties as from time to time may from time to time. be assigned to him by the President or by the Board of Directors. Section 5.06 Vice President. In the absence of the President or in the event of his inability or Section 5.08 Secretary. The Secretary shall refusal to act, the First Vice President shall keep the minutes of the meeting of the Board perform the duties of the President, and when of Directors in one or more books provided for so acting shall have all the powers of and be that purpose; give all notices in accordance with subject to all the restrictions placed upon the the provisions of these by‐laws or as required President. The first Vice President and the by law; be custodian or the corporation, and other Vice Presidents shall perform such other affix the seal of the Corporation, and affix the duties as from time to time may be assigned to seal of the Corporation to all documents, the him by the President or the Board of Directors. execution of which on behalf of the Corporation under its seal is duly authorized in accordance Section 5.07 Treasurer. The Treasurer shall with the provisions of these by‐laws; and, in receive all membership dues and other moneys general, perform all duties incident to the office belonging to the Corporation and shall make all of Secretary and such other duties as from time disbursements as directed by the President. to time may be assigned to him by the Checks shall be signed by either the Treasurer President or by the Board of Directors. or the President. If required by the Board of Directors the Treasurer shall give bond for the ARTICLE SIX faithful discharge of his duties in such sum and with such surety or sureties as the Board of EXECUTIVE COMMITTEE Directors shall determine. He shall have charge Section 6.01 Appointment and Duties. The and custody of and be responsible for all funds Board of Directors, by resolution adopted by a and securities of the Corporation; receive and majority of the Directors in office, may give receipts for moneys due and payable to the designate and appoint one Executive corporation from any source whatsoever, and Committee, which shall consist of at least two deposit all such moneys in the name of the (2) Directors. Subject to the direction of the corporation in such banks, trust companies, or Board, the Executive Committee may, if the
76 Board so decides, have the immediate charge, Directors. The Nominating Committee shall be management and control of the activities and responsible for nominating persons to stand for business affairs of the Corporation, and have election to the Board of Directors and to the full power in the intervals between the offices of the Corporation. Nominations shall meetings of the Board to do any and all things be made by the Nominating Committee and in relation to the affairs of the Corporation and presented to the Board of Directors at least to exercise any and all powers of the Board in forty‐five (45) days prior to the meeting of the the management and direction of the business membership of the Corporation at which the and conduct of the affairs of the Corporation. election is to be held. The list of nominations The designation and appointment of any such shall be distributed by the Board of Directors to committee and the delegation thereto of the members of the Corporation at least thirty authority shall not operate to relieve the Board (30) days before the membership meeting. of Directors, or any individual Director, of any responsibility imposed on it or him by law. ARTICLE EIGHT OTHER COMMITTEES Section 6.02 Keeping the Books. The Executive Committee may, if the Board so decides, direct Section 8.01 Appointment and Duties. The the manner in which the books and accounts of Board of Directors may create by resolution any the Corporation shall be kept and cause to be other committees it shall feel that the best examined from time to time the accounts and interest of the Corporation requires. Such vouchers of the Treasurer and moneys received resolution shall state the purpose and duties of and paid out by him. the committee to be formed. Members of Section 6.03 Records. The Executive committees created in this manner shall be Committee shall keep a record of its appointed by the Board of Directors or proceedings and report the same to the Board President. of Directors at each succeeding meeting of the Section 8.02 Meetings. The committees shall Board. A majority of the members of the meet at a time and place to be determined by Executive Committee shall constitute a quorum. the Board of Directors. Proper notice shall ARTICLE SEVEN consist of a written notice stating the date, time, place and purpose of the meeting to be NOMINATING COMMITTEE delivered not less than ten(10) days and not more than fifty (50) days before the meeting. Section 7.01 Appointment and Duties. The President or Board of Directors by resolution ARTICLE NINE may designate and appoint a Nominating Committee. The Nominating Committee shall CONTRACTS, CHECKS, DEPOSITS AND FUNDS consist of not less than three (3) persons and Section 9.01 Contracts. The Board of Directors shall be chosen from the general membership may authorize any officer or officers so of the Corporation and the Board of Directors. authorized by these by‐laws to enter into any At least one member of the Nominating contract or execute and deliver any instrument Committee must be a member of the Board of in the name of and on behalf of the
77 Corporation. Such authority may be general or CORPORATE SEAL confined to specific instances. Section 11.01 Seal. The Board of Directors may Section 9.02 Checks and Drafts. All checks, authorize a corporate seal. drafts, or orders for the payment of money, notes, or other evidences of indebtedness ARTICLE TWELVE issued in the name of the Corporation shall be FISCAL YEAR signed by such officers, agent or agents of the Corporation and in such manner as shall from Section 12.01 Fiscal Year. The fiscal year of the time to time be determined by resolution of the Corporation shall begin October 1. Board of Directors. In the absence of such ARTICLE THIRTEEN determination by the Board of Directors such instruments shall be signed by the Treasurer or WAIVER OF NOTICE the President of the Corporation. Section 13.01 Waiver of Notice. Whenever any Section 9.03 Deposits. All funds of the notice is required to be given under the Corporation shall be deposited from time to provisions of the Texas Nonprofit Corporation time to the credit of the Corporation in such Act or under the provisions of the Articles of banks, trust companies, or other depositories as Incorporation or the by‐laws of the Corporation, the Board of Directors may select. a waiver thereof in writing signed by the person or persons entitled to such notice, whether Section 9.04 Gifts. The Board of Directors may before or after the time stated therein, shall be accept on behalf of the Corporation any deemed equivalent to the giving of such notice. contribution, gift, bequest, or devise for the general purposes or for any special purpose of ARTICLE FOURTEEN the Corporation. AMENDMENTS TO THE BY‐LAWS ARTICLE TEN Section 14.01 Amendments to By‐laws. These BOOKS AND RECORDS by‐laws may be altered, amended or repealed and new by‐laws may be adopted by two‐thirds Section 10.01 Books and Records. The (2/3) of the members present at any regular Corporation shall keep correct and complete meeting or at any special meeting, if at least books and records of account and shall also five (5) days written notice is given of an keep minutes of the proceedings of its Board of intention to alter, amend, or repeal these by‐ Directors and committees having any of the laws or to adopt new by‐laws at such meeting. authority of the Board of Directors. All books and records of the Corporation may be inspected by any Director or his agent or attorney for any proper purpose at any reasonable time.
ARTICLE ELEVEN
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