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Performance Committee PERFORMANCE COMMITTEE File Reference: ECM 7508781 Meeting Date: Thursday 24 August 2017 at 3.30pm Venue: Council Chamber Members Present: Councillor Richard Jordan (Chairperson); Mayor Neil Holdom, Councillors Marie Pearce, Gordon Brown, Harry Duynhoven, Colin Johnston, John McLeod Non-members Present: Councillors Alan Melody, Murray Chong, Stacey Hitchcock, Shaun Biesiek, Mike Merrick, Richard Handley and Roy Weaver Community Board Chairpersons Kevin Rowan (Inglewood), Ken Bedford (Clifton) and Community Board Member Jonathan Marshall (Waitara) Venture Taranaki Stuart Trundle PIF Guardians – Mark Butcher and Kirsty Campbell Staff in Attendance: Alan Bird, Wayne Leach, Liam Hodgetts, Kelvin Wright, Andrea Smith, Jan Holdt, Teresa Turner, Katrina Brunton, Carl Whittleston, Mitchell Dyer, Peter Handcock, Charlotte Dunning, Ian McGrath, John MacDonald, David Brown, Kate Keegan, Catherine Croot and Jeremy Wichman Public Forum Mr Rex Ward re speed limits on Carrington Road Deputations Mr Warren Sutton re Variation to Uruti Hall Society Ground Lease Minutes Performance Committee Resolution Cr Johnston ) Cr Pearce ) That the minutes of the Performance Committee meeting (13 July 2017) be confirmed as a true and accurate record. Carried MATTERS FINALLY DETERMINED BY THE COMMITTEE UNDER DELEGATED AUTHORITY AND REFERRED TO THE COUNCIL FOR INFORMATION AND RECORD 1. Venture Taranaki Trust Quarter Four 2016/17 Report ECM 7504064 The purpose of this report is to present the Venture Taranaki Trust (VTT) Quarter Four Report for the period 1 April to 30 June 2017 to the Council. Performance Committee Resolution: Cr Pearce ) Cr Duynhoven ) That, having considered all matters raised in the report, the report be noted. Carried 2. Perpetual Investment Fund Performance Report June 2017 ECM7508449 The purpose of this report is to present the performance of the Perpetual Investment Fund (PIF) for the quarter ended 30 June 2017. Performance Committee Resolution: Cr Brown ) Cr Pearce ) That, having considered all matters raised in the report, the report be noted. Carried 3. Variation to Uruti Hall Society Inc Ground Lease – Commercial Activity ECM7474397 The matter for consideration by the Council is a variation of the ground lease for Uruti Hall Society Inc to allow the Hall Society to enter into a sublease agreement for commercial activity. Performance Committee Resolution: Cr Brown ) Cr Pearce ) That having considered all matters raised in the report: a) approval be given for a variation to the Uruti Hall Society ground lease to enable the Hall Society to sublease part of its premises (carpark and amenities) to appropriate operators for the purposes of commercial activity and to foster hospitality, recreation and tourism for the Uruti community consistent with the Clifton Community Board Plan 2016-2019, subject to: i. The Council receiving a fixed rental fee for the commercial part of the lease. ii. The Uruti Hall Society submitting the final sublease agreement to the Property Manager for approval and subject to NZTA approval. iii. The operator shall be required to apply for any necessary building or resource consents and shall comply with all by- laws regarding signage or any other matter. iv. The operator shall be required to comply with any conditions imposed by the NZTA associated with operation of a business adjacent to the State Highway. b) The Property Manager is authorised to approve the final sublease terms and conditions. Carried 4. Temporary Road Closure – Haven Holdings Limited Frederic’s Event ECM7454347 The matter for consideration by the Council is to recommend the temporary closure of Egmont Street between Ariki and King streets, allowing Haven Holdings Limited to use the closed road as a venue for an event at Frederic’s, supporting the All Blacks v Argentina rugby match. Performance Committee Resolution: Cr Pearce ) Cr Duynhoven ) That having considered all matters raised in the report the following temporary road closure be approved: Haven Holdings Limited Frederic’s Event Date and period of closure: from 7am on Saturday 9 September to 9am on Sunday 10 September. Road to be closed: Egmont Street between Ariki and King streets. Carried 5. Temporary Road Closure – Bannockburn Holdings Limited Peggy Gordon’s Event ECM7454258 The matter for consideration by the Council is to recommend the temporary closure of Egmont Street between King Street and Devon Street West allowing Bannockburn Holdings Limited to use the closed road as a venue for an event at Peggy Gordon’s, supporting the All Blacks v Argentina rugby match. Performance Committee Resolution: Cr Pearce ) Cr Johnston ) That having considered all matters raised in the report the following temporary road closure be approved: Bannockburn Holdings Limited Peggy Gordon’s Event Date and period of closure: from 7am on Saturday 9 September to 9am on Sunday 10 September. Road to be closed: Egmont Street from King Street to Devon Street West. Carried 6. Temporary Road Closure – New Plymouth District Council Public Transport Operation for All Blacks V Argentina Rugby Match ECM7454154 The matter for consideration by the Council is to recommend the temporary closure of Ariki Street to create a safe environment for road users during a public transport operation for spectators attending the All Blacks v Argentina rugby match at Yarrow Stadium. Performance Committee Resolution: Cr Pearce ) Mayor Holdom ) That having considered all matters raised in the report the following temporary road closure be approved: Public Transport Operation for All Blacks v Argentina Rugby match Date and period of closure: from 3pm to 11pm on Saturday 9 September. Road to be closed: Ariki Street from Currie to Egmont streets. Carried 7. Temporary Road Closure – Club Targa Inc. 2017 Targa Rally ECM7457696 The matter for consideration by the Council is to recommend the temporary closure of roads in the New Plymouth district to enable Club Targa Inc. to hold a stage of the 2017 Targa Rally. Performance Committee Resolution: Mayor Holdom ) Cr Johnston ) That having considered all matters raised in the report the following temporary road closures be approved: Club Targa Inc. 2017 Targa Rally Kaimata Road Stage Date and period of closures: from 8.05am to 12.35pm on Friday 27 October 2017. Roads to be closed: Kaimata Road South from the intersection with Tarata Road to the intersection with Tariki Road South. Tariki Road South from the intersection with Kaimata Road South to the intersection with Salisbury Road. Mangaotea Road. Salisbury Road from the intersection with Tariki Road South to the intersection with Croydon Road. Event then continues in the Stratford district. Carried 8. Temporary Road Closure – New Plymouth City Band Inc ECM7454379 The matter for consideration by the Council is to recommend the temporary closure of roads in central New Plymouth to allow the New Plymouth City Band Incorporated to use the closed roads as a venue for the Central Districts Brass Band Contest. Performance Committee Resolution: Cr Johnston ) Mayor Holdom ) That having considered all matters raised in the report the following temporary road closure be approved: Date and period of closure: from 11.45am to 2pm on Sunday 27 August. Roads to be closed: Dawson Street from Devon Street West to Young Street King Street from Dawson Street to Egmont Street Queen Street from Devon Street West to Young Street Carried 9. Amendment to Parking Controls ECM7472707 The matter for consideration by the Council is amendments to parking prohibitions, restrictions and traffic controls at various locations within the New Plymouth District. A motion was moved at the Performance Committee meeting: Cr McLeod ) Mayor Holdom ) That having considered all matters raised in the report and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking controls within the New Plymouth District be imposed: NEW PLYMOUTH Mangorei Road 1. Prohibit parking on the west side of Mangorei Road from 0.0m – 36.0m (36.0m) measured in a southerly direction from the prolongation of the south kerb of Rimu Street. Doone Street 2. Prohibit parking on the south side of Doone Street from 0.0m – 9.5m (9.5m) measured in a westerly direction from the prolongation of the west kerb of Lyn Street. Lyn Street 3. Prohibit parking on the west side of Lyn Street from 0.0m – 56.5m (56.5m) measured in a southerly direction from the prolongation of the south kerb of Doone Street. 4. Prohibit parking on the east side of Lyn Street from 0.0m – 9.0m (9.0m) measured in a southerly direction from the prolongation of the south kerb of Lorna Street. Lorna Street 5. Prohibit parking on the south side of Lorna Street from 0.0m – 9.0m (9.0m) measured in an easterly direction from the prolongation of the east kerb of Lyn Street. Darnell Street 6. Prohibit parking on the west side of Darnell Street from 7.2m – 20.5m (13.3m) measured in a southerly direction from the prolongation of the boundary between No. 8 and No. 10 Darnell Street. Welbourn Terrace 7. Prohibit parking on the west side of Welbourn Terrace from 0.0m – 60.0m (60.0m) measured in a southerly direction from the prolongation of the west kerb of Coronation Ave (SH3) (south leg). 8. Revoke parking prohibitions on the east side of Welbourn Terrace from 42.5m – 67.5m (25.0m) measured in a southerly direction from the prolongation of the west kerb of Coronation Ave (SH3) (north leg). Upjohn Street 9. Prohibit parking on the south side of Upjohn Street from 48.9m – 54.9m (6.0m) measured in a westerly direction from the prolongation of the west kerb of Tarahua Road. Dawson Street 10. Prohibit parking on the east side of Dawson Street from 28.2m – 43.9m (15.7m) measured in a northerly direction from the prolongation of the north kerb of Bulteel Street. Young Street 11. Revoke two time restricted parking spaces (P30) on the south side of Young Street from 46.6m – 59.6m (13.0m) measured in a westerly direction from the prolongation of west kerb of Queen Street.
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