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(Public Pack)Agenda Document for Strategy and Resources Committee

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(Public Pack)Agenda Document for Strategy and Resources Committee Public Document Pack North Devon Council Brynsworthy Environment Centre Barnstaple North Devon EX31 3NP M. Mansell, BSc (Hons), F.C.P.F.A. Chief Executive. STRATEGY AND RESOURCES COMMITTEE A meeting of the Strategy and Resources Committee will be held in the Barum Room - Brynsworthy Environment Centre on MONDAY, 1ST JULY, 2019 at 10.00 am. (NOTE: A location plan for the Brynsworthy Environment Centre is attached to the agenda front pages. There are limited car parking spaces in the Visitors parking area. If no spaces are available, please find an alternative space. Please ensure that you enter your name and car registration details in the book in front of the entrance door) Members of the Strategy and Resources Councillor Worden (Chairman) Committee Councillors Lane, Leaver, Lofthouse, Patrinos, Pearson, Prowse, E. Spear, Wilkinson and Yabsley AGENDA 1. Apologies for absence 2. To approve as a correct record the minutes of the meeting held on 3rd June 2019 (attached). (Pages 5 - 12) 3. Items brought forward which in the opinion of the Chairman should be considered by the meeting as a matter of urgency. 4. Declarations of Interests. (Please telephone the Corporate and Community Services team to prepare a form for your signature before the meeting. Interests must be re-declared when the item is called, and Councillors must leave the room if necessary). 5. To agree the agenda between Part 'A' and Part 'B' (Confidential Restricted Information). PART 'A' 6. Recycle More: Update Presentation by Head of Operational Services. 7. Batsworthy Cross Windfarm (Pages 13 - 16) Report by Head of Environmental Health and Housing (attached). 8. Westacott Housing Infrastructure Fund (Pages 17 - 20) Joint report by Chief Executive/Head of Place (attached). 9. Ilfracombe Housing Infrastructure Fund (Pages 21 - 24) Joint report by Chief Executive/Head of Place (attached). 10. Annual Treasury Management report 2018/19 (Pages 25 - 32) Report by Chief Financial Officer (attached). 11. Approval and Release of Section 106 Open Space Funds - Bickington, Ilfracombe and North Molton. (Pages 33 - 36) Report by Project, Procurement and Open Space Officer (attached). 12. Adoption of Ropery Road Car Park to the Off Street Parking Order (Pages 37 - 40) Report by Parking Manager (attached). 13. Extension to Devon WAN (Wide Area Network) Partnership Contract (Pages 41 - 42) Report by Business Information Systems Manager (attached). 14. Braunton Burrows Special Area of Conservation Visitor Impacts and Mitigation. (Pages 43 - 50) Report by Head of Place (attached). 15. Equality Strategy 2019-2023 (Pages 51 - 66) Report by Senior Corporate and Community Services Officer (attached). PART 'B' (CONFIDENTIAL RESTRICTED INFORMATION) Nil. If you have any enquiries about this agenda, please contact Corporate and Community Services, telephone 01271 388253 25.06.19 2 North Devon Council protocol on recording/filming at Council meetings The Council is committed to openness and transparency in its decision-making. Recording is permitted at Council meetings that are open to the public. The Council understands that some members of the public attending its meetings may not wish to be recorded. The Chairman of the meeting will make sure any request not to be recorded is respected. The rules that the Council will apply are: 1. The recording must be overt (clearly visible to anyone at the meeting) and must not disrupt proceedings. The Council will put signs up at any meeting where we know recording is taking place. 2. The Chairman of the meeting has absolute discretion to stop or suspend recording if, in their opinion, continuing to do so would prejudice proceedings at the meeting or if the person recording is in breach of these rules. 3. We will ask for recording to stop if the meeting goes into ‘part B’ where the public is excluded for confidentiality reasons. In such a case, the person filming should leave the room ensuring all recording equipment is switched off. 4. Any member of the public has the right not to be recorded. We ensure that agendas for, and signage at, Council meetings make it clear that recording can take place – anyone not wishing to be recorded must advise the Chairman at the earliest opportunity. 5. The recording should not be edited in a way that could lead to misinterpretation or misrepresentation of the proceedings or in a way that ridicules or shows a lack of respect for those in the recording. The Council would expect any recording in breach of these rules to be removed from public view. Notes for guidance: Please contact either our Corporate and Community Services team or our Communications team in advance of the meeting you wish to record at so we can make all the necessary arrangements for you on the day. For more information contact the Corporate and Community Services team on 01271 388253 or email [email protected] or the Communications Team on 01271 388278, email [email protected]. 3 North Devon Council offices at Brynsworthy, the full address is: Brynsworthy Environment Centre (BEC), Roundswell, Barnstaple, Devon, EX31 3NP. Sat Nav postcode is EX31 3NS. At the Roundswell roundabout take the exit onto the B3232, after about ½ mile take the first right, BEC is about ½ a mile on the right. Drive into the site, visitors parking is in front of the main building on the left hand side. On arrival at the main entrance, please dial 8253 for Corporate and Community Services. 4 Public Document Pack Agenda Item 2 Strategy and Resources Committee - 3 June 2019 NORTH DEVON COUNCIL Minutes of a meeting of Strategy and Resources Committee held at Barum Room - Brynsworthy Environment Centre on Monday, 3rd June, 2019 at 10.00 am PRESENT: Members: Councillor Worden (Chairman) Councillors Lane, Leaver, Lofthouse, Patrinos, Pearson, Prowse, E. Spear, Wilkinson and Yabsley Officers: Head of Corporate and Community Services, Head of Resources, Head of Operational Services, Head of Place, Business Information Systems Manager and Customer and Corporate Services Manager Also Present: Councillors Biederman, D. Spear and Tucker 1. APOLOGIES FOR ABSENCE There were no apologies received. 2. DECLARATIONS OF INTERESTS. There were no declarations of interest received. 3. TO AGREE THE AGENDA BETWEEN PART 'A' AND PART 'B' (CONFIDENTIAL RESTRICTED INFORMATION). The Chair advised that as it was the first meeting of the Committee, he requested that the Committee consider item 8 prior to item 5 on the agenda to enable the Head of Resources to outline the Council’s financial position to the Committee. RESOLVED that item 8 be considered prior to item 5 on the agenda. 4. PERFORMANCE AND FINANCIAL MANAGEMENT QUARTER 4 OF 2018/19 The Committee considered a report by the Head of Resources (circulated previously) regarding the Performance and Financial Management report for Quarter 4 of 2018/19. The Head of Resources highlighted the following: The quarterly Performance and Financial management report was also presented to full Council for consideration. The report provided an update on 1 Page 5 Agenda Item 2 Strategy and Resources Committee - 3 June 2019 the financial performance of the Council against the approved revenue budget for the financial year. It also provided the opportunity for the Committee to challenge if key performance indicators were not being delivered within the agreed targets. This quarterly report was for the period up to 31st March 2019 and therefore in the context of the Council’s current corporate priorities. The revenue budget for 2018/19 was approved at Council on 21 February 2018 at £12.220m and as at 31 December 2018, the Council reported a net deficit of £0.019m against the budget. The last quarter of the financial year had seen some favourable variances since the last reported position as a result of additional income through the one off pilot year for 100% Business Rate Retention scheme and additional savings achieved through the staffing budgets. As at 31 March 2019, the final outturn position was a budget surplus of £0.754m, which was an overall movement of £0.773m from the last forecast at quarter 3. The main reasons for the movement were detailed in Appendix A. £0.600m related to Business Rate income and this additional income would be placed into reserves as it was a one-off income. Additional £0.060m vacancy savings and £0.100m from service area underspends had been achieved. The original budget for 2018/19 included a forecast to achieve £0.200m worth of salary vacancy savings. The previous performance report at quarter 3 forecast the saving would be exceeded by £0.025m this year and the actual resulted in further employee savings of £0.083m over and above the original target. The implementation of the “Recycle more” project had been a challenge and resulted in some further additional costs this year together with a further decline in the sale price of recyclable materials, which had meant the original savings target for the year had not being achieved. There had also been a significant reduction in the level of the planning fee income of £0.138m due to a reduction in the larger applications received, which was in line with other Local Authorities experiencing the same pressure. The revenue budget surplus of £0.754m, once the contribution to the Collection Fund reserve of £0.236m had been made left a residual surplus of £0.518m. It was proposed that the surplus would be set aside and placed in the earmarked reserves as detailed in paragraph 4.1.12 of the report. Movement in Reserves and Balances detailed the movements to and from the earmarked reserves in 2018/19 as detailed in Appendix B of the report. The Strategic Contingency Reserve movements and commitments as detailed in Appendix C of the report.
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