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Convening Circular The 77th Convention of Synod of the Anglican Diocese of Calgary October 13 & 14, 2017 Theme: Toward Healing and Reconciliation © 2017 The Anglican Diocese of Calgary 180, 1209 – 59th Avenue SE, Calgary, Alberta, Canada T2H 2P6 www.calgary.anglican.ca 2017 Convening Circular Page 2 77th Convention of Synod of the Anglican Diocese of Calgary Table of Contents General Information ………………………………………………………………………..4 Synod Protocol and Decorum ……………………………………………………………5 Agenda (Preliminary) ………………………………………………………………………9 Forms: ..........Certificate of Election ……………………………………………………………..10 .......... Certificate of Appointment ……………………………………………………….11 .......... Pre-Payment Form …………………………………………………………………12 Welcome and Guest Speaker Bio ………………………………………………………..13 Reports (Part One): .......... A&F Committee …………………………………………………………………….14 .......... Anglican Church Women …………………………………………………………14 .......... Anglican Fellowship of Prayer …………………………………………………..15 .......... Archives ……………………………………………………………………………..16 .......... Calgary Anglican Cursillo ………………………………………………………..17 .......... Calgary Council of Churches ……………………………………………………18 .......... Committee on Ministry ……………………………………………………………19 ........... Companion Diocese of the Windward Islands ……………………………….20 ......... Diocesan Council and Management Committee ……………………………..21 .......... Metro Alliance for the Common Good …………………………………………30 Notice of Motions from the Diocesan Council ……………………………….............32 Notice of Motion Submitted ………………………………………………………………33 Theme of Synod …………………………………………………………………………….34 Reports (Part Two): ......... Nominations, Keypad Information Form, and Bios …………………………..35 ......... Property Committee ………………………………………………………………..48 ......... Provincial Synod 2015 and General Synod 2016 ……………………………..49 ......... PWRDF ………………………………………………………………………………..51 ........ Registrar’s Report …………………………………………………………………..52 ......... Rural Ministry ………………………………………………………………………..53 ......... Strategic Communications Committee …………………………………………54 Financial Reports: ........ Secretary-Treasurer Report ……………………………………………………….55 ........ State of the Church Report ………………………………………………………..67 ......... Director of Finance Report ………………………………………………………..69 Contact Information ………………………………………………………………………..79 Feedback Form ……………………………………………………………………………...81 General Information Seventy-Seventh Convention of Synod of the Anglican Diocese of Calgary Friday, October 13, 2017 and Saturday, October 14, 2017 Registration on Friday will be held at: Holy Trinity Anglican Church, 18 Hidden Creek Road NW, Calgary www.htacc.org from 4:00 pm until 6:45 pm Late Registration on Saturday morning will be held at: Canadian Croatian Cultural Centre, 3020 – 12th Street NE, Calgary www.croatiancentre.ca from 8:00 am until 8:45 am 1. Clergy are responsible for providing the Lay Delegates representing their parishes with a Certificate of Election on the form provided by the Synod Office (page 10). This form must be presented by the Delegate in person at the time of registration. Orientation for Synod delegates should take place in the local parish. 2. Fees are $90 for each clergy and lay delegate, and $45 for Observers. These are due by September 8 at the Diocesan office. The Pre-Payment form is found on page 12. Please make cheque payable to “The Anglican Diocese of Calgary”. After September 8, the fee will be $120 per member. 3. Travel and accommodation are not included in the registration fee. If you would like billeting information, please contact [email protected]. 4. Lunch will be provided for all members of Synod on Saturday. A small morning snack will be available before Synod convenes, and beverages will be available throughout the day on Saturday. Dinner is not provided on Friday or Saturday. If you have special dietary needs, please notify the Diocesan Office at [email protected] 5. Parking is available at both Holy Trinity and the Canadian Croatian Cultural Centre. 6. Please bring your own copy of this Convening Circular with you; there will not be copies available during Synod. A finalized Agenda prepared by the Synod Steering Committee will be electronically displayed throughout Synod. 7. Minutes of the 75th and 76th Diocesan Synods are available on the Diocesan Website at www.calgary.anglican.ca – Documents - Synods 8. The Diocesan Office will receive Notices of Motion in writing at [email protected] until September 8, 2017. 2017 Convening Circular Page 4 77th Convention of Synod of the Anglican Diocese of Calgary Synod Procedure and Decorum The Synod Steering Committee wishes to advise the Synod delegates that this Synod will be conducted pursuant to the provisions of our Constitution and Canon 2, found below: CANON 2 – RULES OF ORDER OF THE CONVENTION OF SYNOD CHAIR OF THE CONVENTION 1. The Bishop is the Chair of Synod and shall preside at all Conventions of Synod. In the absence of the Bishop, the chair shall be, in the following order: the Co-Adjutor, if any, or Suffragan, if any, or Assistant Bishop; or the Dean; or the Executive Officer; or the Archdeacons in order of seniority of appointment. In all cases, the chair of Synod may delegate this function to an officer eligible under the Constitution to preside. ORDER OF PROCEEDINGS 2. The order of proceedings of any Regular Convention of the Synod shall be as fixed by the Synod Steering Committee and shall include the following matters: (a) Worship; (b) Call to order; (c) Bishop's Charge; (d) Report of Synod Steering Committee regarding Credentials and Registration; (e) Appointment of Clerical and Lay Recorders; (f) Approval of the Minutes of the preceding convention or session; (g) Report of Synod Steering Committee regarding nominations for elected positions of Synod; (h) Appointment of Committees; (i) Election of Members of General Synod and Provincial Synod; (j) If required, appointment of an Auditor; (k) Presentation of memorials and petitions; (l) Report of the Diocesan Council, Committees of Synod and Sub-Committees; (m) Report of Secretary of Synod; (n) Presentation of notices of motion; (o) Consideration of motions; (p) New and unfinished business; and (q) Response to the Bishop’s Charge. 3. The final item of business shall be the reading of the Acts of the Convention of Synod and the expression of assent or dissent thereto by the Bishop. RULES OF ORDER 4. The chair shall preserve order and decorum, and shall decide questions of order. When called upon to explain a point of order, the chair shall state the rule applicable to the case without argument or comment. Any question of procedure not covered by these rules shall be decided by the chair in accordance with Robert’s Rules of Order. 2017 Convening Circular Page 5 77th Convention of Synod of the Anglican Diocese of Calgary 5. Every member of Synod before speaking shall rise and shall address the chair. When two or more members rise at the same time the chair shall name the member who is to speak first. 6. No member of Synod shall walk out of or across the house when the chair is putting a question, nor pass between a member who is speaking and the chair. No member shall interrupt a member who is speaking except to raise a point of order. 7. In the case of an equality of votes, the chair shall have only the casting vote, unless recourse is had under the Constitution to a vote by Orders in which case the chair is permitted to vote in the applicable Order. 8. No member save the mover of a resolution or amendment who, as mover, is entitled to reply, shall speak more than once on the same question except by permission of the Synod. 9. When Synod sits as a committee of the whole, no member may speak more than twice on the same subject, except by permission of the chair. 10. A member may, of right, require the motion under discussion to be read at any time during the debate, but not so as to interrupt a member speaking. 11. A member called to order shall sit down, unless permitted to explain. MOTIONS 12. (a) Notices of motion from the floor shall be submitted in writing to a Recorder of Synod and may be given at any time prior to the deadline established by the Synod Steering Committee. (b) No substantive motion shall be put or debated unless it is in writing, and properly moved and seconded. (c) A substantive motion from the floor of Synod may not be debated, unless by consent of two thirds of the members present. (d) Votes of thanks, resolutions of condolence or congratulations, motions for the disposal of reports and motions on questions of procedure and order shall not be regarded as substantive motions, and shall be exempt from the operation of sections (a), (b), and (c) of this rule. (e) A motion shall be worded in affirmative terms, shall express fully and unambiguously the intent of the mover, and shall not be preceded by a preamble or other expression of opinion. 13. (a) A motion to adjourn shall always be in order, and shall be decided without debate. (b) A motion to lay on the table or to divide shall be decided without debate. (c) A motion to suspend a rule of order shall take precedence over all other motions and shall be decided without debate. (d) No rule of order shall be suspended except upon the affirmative vote of two-thirds of the members present. 2017 Convening Circular Page 6 77th Convention of Synod of the Anglican Diocese of Calgary (e) No part or provision of the Constitution shall be suspended except upon the prior recommendation of the Diocesan Council and the affirmative vote of two-thirds of the members present
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