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Board of Trustees Policies and Procedures Respect - Service Justice - Truth BOARD OF TRUSTEES POLICIES AND PROCEDURES KAVANAGH COLLEGE 10 V6 August 2020 INDEX Page number Policy 3 Policies and Procedures Register 4 Policy Statement 5 General Policy 6 Child Protection 8 Concerns and Complaints 11 Protected Disclosure 13 Curriculum Delivery 15 Drugs and Alcohol 17 Enrolments 19 Enrolment Scheme 21 Extra territorial 22 Finance 24 Procurement 27 Gifting 28 Health and Safety 31 Human Resources 33 Appointments Policy 35 International Students 36 Pastoral Care 38 Managing Challenging Behaviour and Physical Restraint 41 Bullying Prevention and Response 43 Parents and Caregivers and Community Partnership 45 Reporting and Communication 46 Principal Performance Management Policy 48 Catholic Special Character 50 Trustee Training 51 Uniform 1 V7 December 2020 KAVANAGH COLLEGE BOARD OF TRUSTEES Policies and Procedures Register NAG Policy Approved Next review Review frequency 1 Curriculum delivery February 2020 February 2023 3 yearly Special character June 2020 June 2023 3 yearly 2 Parents and caregivers and May 2019 May 2022 3 yearly community partnership Reporting and communication May 2019 May 2022 3 yearly 3 Human Resources May 2019 September 2021 3 yearly Appointments December 2019 December 2022 3 yearly Concerns and complaints October 2019 October 2022 3 yearly Principal performance April 2020 April 2023 3 yearly management Trustee training May 2019 June 2021 3 yearly 4 Finance October 2019 October 2022 3 yearly Procurement December 2019 December 2022 3 yearly Gifting May 2019 September 2021 3 yearly Extra-Territorial May 2019 November 2021 3 yearly 2 V7 December 2020 NAG Policy Approved Next review Review frequency 5 Health and safety February 2020 February 2021 Reviewed annually Child protection May 2019 March 2022 3 yearly Drugs and alcohol November 2000 November 2023 3 yearly Pastoral care November 2000 November 2023 3 yearly Managing challenging December 2019 December 2022 3 yearly behaviour and physical restraint Bullying prevention and November 2000 November 2021 Reviewed response annually 6 International students May 2019 August 2022 3 yearly Enrolments December 2020 December 2023 3 yearly Enrolment scheme December 2020 December 2023 3 yearly Uniform May 2019 November 2022 3 yearly 3 V7 December 2020 KAVANAGH COLLEGE BOARD OF TRUSTEES KAVANAGH COLLEGE POLICIES Kavanagh College policies have been developed to reflect the mission articulated in the College charter, the requirements of the National Education Guidelines and the vision expressed in the strategic plan. Kavanagh College Charter Includes the National Administration Guidelines and expresses the mission of the school and the agreement between the Minister of Education and the Board of Trustees. Strategic Plan Expresses the long term vision for the school and articulates strategies which will enable the College to express its mission and reach its vision Boar Board Policies Boar Board ProceduresColl College Policies Coll College Procedures The The Board has policies, A small number of The Principal & staff The college has a which relate to the 6 policies require the have developed policy number of procedures National administration board to adopt and documents & (house rules) that are Guidelines. These give implement statements in detailed in the staff direction to the College. procedures. management and handbook and relate to curriculum areas. general board or Board members are specific college informed and policies. consulted about changes 4 V7 December 2020 KAVANAGH COLLEGE BOARD OF TRUSTEES GENERAL POLICY The Board expects the Principal and staff to administer the College in the spirit of the Charter and the Strategic Plan. These documents articulate values for the school. The Board expects that the Principal will develop administrative policies for staff and students that relate to a number of areas. These policies are generally contained in the Staff Handbook that is updated each year. The Staff Handbook is a management document that expresses the general intent of the Board and can be modified by the Board in discussion with the Principal as a need arises. It contains policy in areas and procedures that the Board supports and approves for example: ▪ Appraisal ▪ Health and safety ▪ Working conditions ▪ Leave ▪ Care of the environment ▪ Outdoor education TE TIRITI O WAITANGI The College gives effect to Te Tiriti o Waitangi by: • working to ensure its plans, policies and local curriculum reflect local tikanga Māori, mātauranga Māori and te ao Māori; • taking all reasonable steps to make instruction available in tikanga Māori and te reo Māori; and • achieving equitable outcomes for Māori students. Legal Responsibilities Policy School procedures will meet the legislative statutes and regulations as set down in the appropriate Acts, Ministry of Education circulars and the Education Gazette. Ratified by Board: Signed for BOT Date: 2 December 2020 Responsibility: Board of Trustees Reviewed: December 2020 Next review date: December 2023 5 V7 December 2020 KAVANAGH COLLEGE BOARD OF TRUSTEES Policy: Child Protection NAG 5 Purpose This policy guides the actions of Kavanagh College whenever there is a concern about the abuse or mistreatment of children. Application This policy applies to all staff including part-time or temporary roles, contractors and volunteers. This policy outlines the Board’s commitment to child protection and recognises the important role and responsibility of all of our staff, contractors and volunteers in the protection of children. It includes the Board’s expectations when child abuse is reported or suspected by the College. All staff members, contractors and volunteers are expected to be familiar with this policy. Obligations The Board has an obligation to ensure the wellbeing of children in our care so they thrive, belong and achieve. We are committed to the prevention of child abuse and neglect and to the protection of all children. The safety and wellbeing of the child is our top priority. Advice will be sought through appropriate agencies in all cases of suspected or alleged abuse. Action In line with section 15 of the Children, Young Persons and Their Families Act 1989, any person in our school who believes that any child or young person has been, or is likely to be, harmed (whether physically, emotionally or sexually), ill-treated, abused, neglected or deprived must follow school procedures and may also report the matter to a social worker or the local police. Delegation Although ultimate accountability sits with the Board, the Board delegates responsibility to the principal to ensure that all child safety procedures are implemented and available to all staff, contractors, volunteers and parents. Therefore the principal must: 1. Develop appropriate procedures to meet child safety requirements as required and appropriate to the school. 2. Comply with relevant legislative requirements and responsibilities. 3. Make this policy available on the school’s internet site and available on request. 6 V7 December 2020 4. Ensure that every contract or funding arrangement that the school enters into requires the adoption of child protection policies where required. 5. Ensure the interests and protection of the child are paramount in all circumstances. 6. Recognise the rights of family/whanau to participate in the decision-making about their children. 7. Ensure that all staff are able to identify the signs and symptoms of potential abuse and neglect, deal with disclosures by children and allegations against staff members and are able to take appropriate action in response. 8. Support all staff to work in accordance with this policy, to work with partner agencies and organisations to ensure child protection policies are understood and implemented. 9. Promote a culture where staff feel confident they can constructively challenge poor practice or raise issues of concern without fear of criticism or reprisal. 10. Consult, discuss and share relevant information, in line with our commitment to confidentiality and information sharing protocols in a timely way regarding any concerns about an individual child with the board or designated person. 11. Seek advice as necessary from SPANZ, NZSTA or legal advisors on employment matters and other relevant agencies where child safety issues arise. 12. Make available professional development, resources and/or advice to ensure all staff can carry out their roles in terms of this policy. 13. Ensure that this policy forms part of the initial staff induction programme for each staff member. Ratified by Board: _______________________________ Signed for BOT Date: May 2019 Responsibility: Board of Trustees Reviewed: May 2019 Next review date: March 2022 Policy: NAG 5 Child protection Related documentation and information ● Further information including frequently asked questions (FAQ’s) are available on the NZSTA website www.nzsta.org.nz ● Ministry of Education website www.education.govt.nz ● Vulnerable Children Act 2014 ● School procedures are available in the Staff Manual ● Further information and sample child protection templates are available in the Children’s Action Plan Guideline Safer Organisations, Safer Children: 7 V7 December 2020 KAVANAGH COLLEGE BOARD OF TRUSTEES POLICY: CONCERNS AND COMPLAINTS NAG 3 Purpose All concerns and complaints are attended to promptly, respectfully and professionally and the College seeks to bring effective resolution to all parties concerned. Policy Objectives In order to maintain a safe and comfortable environment for all students,
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