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Ards and North Down Borough Council a G E N ARDS AND NORTH DOWN BOROUGH COUNCIL 21 June 2017 Dear Sir/Madam You are hereby invited to attend a meeting of the Ards and North Down Borough Council which will be held in the Council Chamber, Town Hall, The Castle, Bangor on Wednesday, 28 June 2017 commencing at 7.00pm. Yours faithfully Stephen Reid Chief Executive Ards and North Down Borough Council A G E N D A 1. Prayer 2. Apologies 3. Declarations of Interest 4. Mayor’s Business 5. Mayor and Deputy Mayor Engagements for the Month (To be tabled) 6. Presentation of Past Mayor and Deputy Mayor Certificates 7. Minutes of Meeting of Council dated 31 May 2017 (Copy attached) 8. Minutes of Annual Meeting dated 7 June 2017 (Copy attached) 9. Minutes of Committees (Copies attached) 9.1. Planning Committee dated 13 June 2017 9.2. Environment Committee dated 14 June 2017 9.3. Regeneration and Development Committee dated 15 June 2017 9.4. Corporate Services Committee dated 20 June 2017 9.5. Community and Wellbeing Committee dated 21 June 2017 10. Request for Deputation 10.1. Citizens Advice Ards and North Down – Social Policy Report (Correspondence attached) 11. Conferences, Invitations etc. 11.1 Local Government Conference, Exhibition and Gala Awards Dinner – 12 October 2017, La Mon Hotel, Castlereagh (Report attached) 11.2 Greystones La Touche Legacy Seminar – Friday 29 September, Greystones Golf Club, Co Wicklow (Report attached) 12. Consultation Document 12.1 Consultation on Proposed Consolidated Private Water Supplies Regulations (Copy attached) 13. Transfers of Rights of Burial 14. Sealing Documents 15. Notice of Motions Status Report (Report attached) 16. Notice of Motions 16.1 Notice of Motion submitted by Councillor Chambers ‘That this Council forms a policy that allows a more flexible approach with regard to the closing times of public toilets, outside of seasonal opening hours, across the Borough. This is primarily to address periods of good weather and public holidays, when usage would be higher than normal’. 16.2 Notice of Motion submitted by Councillor Chambers ‘That this Council takes a more flexible approach to the filling of Groomsport paddling pool during periods of good weather, outside of the current seasonal opening times’. 16.3 Notice of Motion submitted by Councillor Cooper 'That this Council advocates that all veterans of HM Forces, and RUC/PSNI, are given priority in housing and relocating over and above non UK Citizens those arriving from abroad and will write to the appropriate departments to urge their compliance'. 17. Request to Locate Containers at Whitespots Car Park – Moto Trial NI (Report attached) 18. Transfer of Land at Marine Parade, Holywood (Report attached) 19. Laurel Bank, Comber – NIW Scheme (Report attached) 20. Councillor Related Payments for 2016/17 (Report to follow) ITEMS 21 – 23 *** IN CONFIDENCE *** 21. Official Re-opening of Exploris (Verbal update) 22. Minutes of Strategic Policy and Finance Group dated 22 June 2017 (Copy to follow) 23. Council Role in Fire Protection of Buildings and Disaster Response and Recovery (Report attached) Circulated for Information (a) Department for Infrastructure – Disabled Person Parking Places on Roads (Correspondence attached) (b) Applications made under Article 158A Magistrates Court Rules (NI) 1981 (Correspondence attached) (c) Director of Public Health – Annual Report 2016 (Correspondence attached) (d) New APSE Research: ‘Building homes, creating communities: Ensuring Councils provide innovative solutions to meeting housing need’ (Copy attached) (e) Department of Agriculture, Environment and Rural Affairs – Inclusion of North Channel as a Special Area of Conservation in the Register of European Sites (Correspondence attached) (f) Letter of Thanks from Jim Shannon MP (Copy attached) MEMBERSHIP OF ARDS AND NORTH DOWN BOROUGH COUNCIL Alderman Carson Councillor Dunne Alderman Fletcher Councillor Douglas Alderman Gibson Councillor Edmund Alderman Girvan Councillor Ferguson Alderman Graham Councillor Gilmour Alderman Henry Councillor Kennedy Alderman Irvine Councillor Leslie Alderman Keery Councillor Martin Alderman McDowell Councillor McAlpine Alderman Smith Councillor McClean Councillor Adair (Mayor) Councillor McIlveen Councillor Allen Councillor Menagh Councillor Armstrong-Cotter Councillor Muir Councillor Barry Councillor Robinson Councillor Boyle Councillor Smart Councillor Brooks Councillor T Smith Councillor Cathcart Councillor Thompson Councillor Chambers Councillor Walker (Deputy Mayor) Councillor Cooper Councillor Wilson Councillor Cummings Councillor Woods ITEM 7 ARDS AND NORTH DOWN BOROUGH COUNCIL A meeting of the Ards and North Down Borough Council was held in the Town Hall, The Castle, Bangor on Wednesday, 31 May 2017 commencing at 7.00pm. PRESENT: In the Chair: The Mayor (Alderman Girvan) Aldermen: Carson Henry Fletcher Irvine (9.05pm) Gibson Keery Graham McDowell (7.07pm) Adair Kennedy Councillors: Allen Martin Armstrong-Cotter McAlpine Barry McClean (8.00pm) Boyle McIlveen Brooks Menagh Chambers Muir Cooper Robinson Cummings Smart Douglas T Smith Dunne Thompson Edmund Walker Ferguson Wilson Gilmour Woods Officers: Chief Executive (S Reid), Director of Environment (D Lindsay), Director of Community and Wellbeing (G Bannister), Interim Director of Finance and Performance (J Pentland), Risk Manager (J Hunter), Democratic Services Manager (J Wilson) and Democratic Services Officer (M McElveen) 1. PRAYER The Mayor (Alderman Girvan) welcomed everyone to the meeting and invited the Chief Executive to commence the meeting by reading the Council prayer. NOTED. 2. APOLOGIES Apologies for inability to attend were received from Alderman M Smith, Councillors Cathcart, Leslie and Wilson and the Director of Organisational Development and Administration (W Monson). Apologies for lateness were received from Alderman Irvine, Alderman McDowell and Councillor McClean. C.31.05.17 PM NOTED. 3. DECLARATIONS OF INTEREST Councillor Muir declared an interest in Item 7.3.1 – Design Review for Redburn Square, Holywood Public Realm NOTED. 4. MAYOR’S BUSINESS The Mayor (Alderman Girvan) brought attention to Christine Mahon, Director of Regeneration, Development and Planning who had left the Council’s employment that day. She wished it to be recorded in the minutes how the Council acknowledged the significant contribution she had made to both North Down Borough Council and the Ards and North Down Borough Council in a range of posts including as Director over the past 16 years. The Mayor confirmed that on behalf of Members a collection had been taken up for the former Director of Finance, David Clarke and Christine Mahon. Regrettably David had sadly passed away but a donation would be made to the Marie Curie Fund which was the charity at his funeral and his wife would be suitably notified. The Mayor repeated the appreciation of the Council and wished Christine the very best for the future. AGREED. 5. MAYOR AND DEPUTY MAYOR ENGAGEMENTS FOR THE MONTH CIRCULATED:- Copy of the Mayor and Deputy Mayor Engagements for the month of April 2017. RESOLVED, that the information be noted. (Alderman McDowell entered the meeting at this stage – 7.07 pm) 6. MINUTES OF COUNCIL MEETING HELD ON 26 APRIL 2017 PREVIOUSLY CIRCULATED:- Copy of the above minutes. RESOLVED, on the proposal of Councillor Robinson, seconded by Alderman Graham, that the minutes be signed as a correct record. 7. MINUTES OF COMMITTEES 7.1 Planning Committee dated 2 May 2017 PREVIOUSLY CIRCULATED:- Copy of the above minutes. 2 C.31.05.17 PM RESOLVED, on the proposal of Alderman McDowell, seconded by Councillor Barry, that the minutes be adopted. 7.2 Environment Committee dated 3 May 2017 PREVIOUSLY CIRCULATED:- Copy of the above minutes. In respect of Item 5.1 – Notice of Motion submitted by Councillor Chambers: Councillor Chambers informed Members that he wished to withdraw the comment attributed to himself with reference to Council owning the Point in Groomsport. He had inadvertently used the word ‘own’ whilst trying to emphasise his point that this Council had for a better word an ‘interest’ in the road as joint frontagers. He quickly cleared that up after the meeting with the Director and apologised for that error; it certainly was not intended to be misleading. (Councillor Martin left the meeting at this stage – 7.09 pm) Councillor Chambers continued and that aside there was no doubt that between the Council and the residents we were best placed to move this forward by exploring a mixture of funding or grant opportunities. There was a negative response by some on the committee which was fine, as they were entitled to do so, however he did not think they were grasping the fact that it would not cost the Council to, at the very least, explore a mixture of funding opportunities. He also felt that this road was unique to other unadopted roads within the Borough, as the Point was frontaged by Council land unlike any other unadopted road he was aware of. NOTED. In respect of Item 7 – Provision of Portable Toilets at Millisle Beach Park: Councillor Thompson made reference to the initial report whereby the time taken to walk to the lagoon to the toilet block was described as three minutes. He had now walked this route twice taking the pedestrian path. The first time walking against a slight breeze took him 10 minutes and coming back it took 8 ½ minutes. This walk was started and finished at the sign for the toilets so he was mystified how the Officers had a time of 3 minutes. Following on, he advised that his motivation for bringing forward his Notice of Motion regarding the toilet provision at the Millisle Lagoon was to improve the Council’s tourism offer to our visitors and their well-being and enjoyment. He verified that the lagoon was opened to provide safe bathing for our visitors. It was a family friendly facility and originally had toilets on the site, which were removed by Ards Borough Council on a ‘temporary basis’ and never replaced. In the years since then the lagoon had continued to be used by thousands of visitors and the lack of toilets on the site was a continuing problem.
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