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Audit Report on the Accounts of Tehsil Municipal Administrations Mandi Baha-Ud-Din

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Audit Report on the Accounts of Tehsil Municipal Administrations Mandi Baha-Ud-Din AUDIT REPORT ON THE ACCOUNTS OF TEHSIL MUNICIPAL ADMINISTRATIONS MANDI BAHA-UD-DIN AUDIT YEAR 2016-17 AUDITOR GENERAL OF PAKISTAN TABLE OF CONTENTS ABBREVIATIONS AND ACRONYMS ................................................. i PREFACE ............................................................................................... ii EXECUTIVE SUMMARY .................................................................... iii SUMMARY OF TABLES AND CHARTS .......................................... vii Table 1: Audit Work Statistics ...................................................................... vii Table 2: Audit Observations regarding Financial Management ..................... vii Table 3: Outcome Statistics .......................................................................... vii Table 4: Irregularities Pointed Out ............................................................... viii Table 5: Cost-Benefit .................................................................................. viii CHAPTER-1 ............................................................................................1 1.1 TEHSIL MUNICIPAL ADMINISTRATIONS, MANDI BAHAUDDIN .................................................................................. 1 1.1.1 INTRODUCTION ............................................................................ 1 1.1.2 Comments on Budget and Accounts (Variance Analysis) .................. 2 1.1.3 Brief Comments on the Status of Compliance on MFDAC Paras of Audit Year 2015-16 .......................................................................... 4 1.1.4 Brief Comments on the Status of Compliance with PAC Directives .. 4 1.2 AUDIT PARAS .......................................................................5 1.2 TMA MANDI BAHA-UD-DIN...............................................6 1.2.1 Irregularity / Non-compliance ........................................................... 7 1.2.2 Internal Control Weaknesses ........................................................... 12 1.3 TMA PHALIA ...................................................................... 14 1.3.1 Internal Control Weaknesses ........................................................... 15 1.4 TMA MALIKWAL............................................................... 17 1.4.1 Irregularity / Non-compliance ......................................................... 18 ANNEXURES......................................................................................... 20 Annexure-A .................................................................................................. 21 Annexure-B .................................................................................................. 25 Annexure-C .................................................................................................. 26 Annexure-D .................................................................................................. 27 Annexure-E ................................................................................................... 28 Annexure-F ................................................................................................... 32 Annexure-G .................................................................................................. 35 Annexure-H .................................................................................................. 37 Annexure-I .................................................................................................... 38 ABBREVIATIONS AND ACRONYMS ADP Annual Development Programme CCB Citizen Community Board DAC Departmental Accounts Committee FD Finance Department LG&CD Local Government & Community Development MFDAC Memorandum for Department Accounts Committee NAM New Accounting Model PAC Public Accounts Committee PAO Principal Accounting Officer PCC Plain Cement Concrete PDG Punjab District Government PLGO Punjab Local Government Ordinance PDSSP Punjab Devolved Social Sector Programme TMA Tehsil Municipal Administration TMO Tehsil Municipal Officer RCC Reinforced Concrete Cement TO (F) Tehsil Officer (Finance) TO (I&S) Tehsil Officer (Infrastructure & Services) TO (P&C) Tehsil Officer (Planning & Coordination) TO (R) Tehsil Officer (Municipal Regulations) i PREFACE Articles169 and 170 of the Constitution of the Islamic Republic of Pakistan, 1973 read with Section 115 of the Punjab Local Government Ordinance, 2001 require the Auditor General of Pakistan to audit the accounts of the provincial governments and the accounts of any authority or body established by, or under the control of, the provincial government. Accordingly, the audit of all receipts and expenditures of the Local Fund and Public Accounts of Tehsil Municipal Administrations of the City District / District Governments is the responsibility of the Auditor General of Pakistan. The Report is based on audit of the accounts of various offices Tehsil Municipal Administrations of District Mandi Baha-ud-Din for the Financial Year 2015-16. The Directorate General Audit District Governments Punjab (North), Lahore conducted audit during 2016-17 on test check basis with a view to reporting significant findings to the relevant stakeholders. The main body of the Audit Report includes only the systemic issues and audit findings carrying value of Rs 1.00 million or more. Relatively less significant issues are listed in the Annexure -A of the Audit Report. The Audit observations listed in the Annexure-A shall be pursued with the Principal Accounting Officer at the DAC level and in all cases where the PAO does not initiate appropriate action, the audit observation will be brought to the notice of the Public Accounts Committee through the next year’s Audit Report. The audit results indicate the need for adherence to the regularity framework besides instituting and strengthening internal controls to prevent recurrence of such violations and irregularities. The observations included in this Report have been finalized without responses of entities because concerned departments did not convened DAC meetings despite repeated reminders. The Audit Report is submitted to the Governor Punjab in pursuance of Article 171 of the Constitution of the Islamic Republic of Pakistan, 1973 to cause it to be laid before the Provincial Assembly of Punjab. Islamabad (Javaid Jehangir) Dated: Auditor General of Pakistan ii EXECUTIVE SUMMARY The Directorate General Audit (DGA), District Governments, Punjab (North), Lahore is responsible to carry out the Audit of District Governments, Tehsil Municipal Administrations and Union Administrations of nineteen (19) districts. Its Regional Directorate of Audit, Gujranwala has audit jurisdiction of District Governments, TMAs and UAs of six districts i.e Gujranwala, Gujrat, Hafizabad, Mandi Baha-ud-Din, Narowal and Sialkot. The Regional Directorate of Audit Gujranwala had a human resource of 17 officers and staff, total 4,760 man-days and the annual budget Rs 25.20 million for the Financial Year 2016-17. It had the mandate to conduct Financial Attest Audit, Regularity Audit and Compliance with Authority and Performance audit of entire expenditure including programmes / projects & receipts. Accordingly, Director General Audit, District Governments, Punjab (North), Lahore carried out audit of the accounts of three TMAs of District Mandi Baha-ud-Din for the financial year 2015-16. Each Tehsil Municipal Administration in District Mandi Baha-ud- Din conducts its operations under Punjab Local Government Ordinance, 2001. Tehsil Municipal Officer is the Principal Accounting Officer (PAO) and acts as coordinating and administrative officer, responsible to control land use, its division and development and to enforce all laws including Municipal Laws, Rules and Bye-laws. The PLGO, 2001 requires the establishment of Tehsil Local Fund and Public Account for which Annual Budget statement is authorized by the Tehsil Nazim / Tehsil Council / Administrator in the form of Budgetary Grant. Audit of Tehsil Municipal Administrations in District Mandi Baha- ud-Din was carried out with the view to ascertaining whether the expenditure was incurred with proper authorization and in conformity with laws/rule/regulations for economical procurement of assets and hiring of services etc. iii Audit of receipts / revenues was also conducted to verify whether the assessment, collection, reconciliation and allocation of revenue were made in accordance with Laws and Rules. a. Scope of Audit Total expenditure of three TMAs of District Mandi Baha-ud-Din for the Financial Year 2015-16 under the jurisdiction of DG District Audit (N) Punjab was Rs 651.49 million covering three (03) PAO and three entities. Out of this, the Directorate General Audit (North) Punjab audited an expenditure of Rs 92.32 million which in terms of percentage, was 15 % of the auditable expenditure. Total own source receipts of the Tehsil Municipal Administrations of District Mandi Baha-ud-Din for the Financial Year 2015-16, were Rs 527.58 million. Directorate General Audit, audited receipts of Rs 106.41 million which was 20 % of total receipts. b. Recoveries at The Instance of Audit Recovery of Rs 10.67 million was pointed out during audit but no recovery was effected and verified during the year 2015-16 till compilation of this report. c. Audit Methodology Audit was performed through understanding the business processes of TMAs with respect to functions, control structure, prioritization of risk areas by determining the significance and identification of key controls. This helped auditors
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