TOWN of HIGH LEVEL Briefing Note
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TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Monday, January 14th, 2019 7:00 p.m. Council Chambers "We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally." REGULAR COUNCIL MEETING Council Chambers January 14, 2019 at 7:00 p.m. AGENDA Item Pg 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda, Adoption of the Agenda 2-4 January 14, 2019 3. PUBLIC HEARING None. 4. PRESENTATION None. 5. DELEGATIONS 5.1 Sgt Michael Bourguignon RCMP High Level Detachment Report RCMP High Level Detachment 2018 HL RCMP Policing Highlights; (Report was not available at time of assembly) 6. ADOPTION OF MINUTES 6.1 Regular Council meeting minutes Adoption of the Regular Council meeting 7-10 minutes of December 10, 2018. 6.2 Special Council meeting minutes Adoption of the Special Council meeting 11-14 minutes of January 7, 2019. 7. DELEGATION BUSINESS RCMP High Level Detachment Report 8. MAYOR’S REPORT 2 9. COUNCIL COMMITTEE REPORTS Committees on which Councillors are appointed: 18-19 Deputy Mayor Langford Councillor Anderson Reports from various committees on which Councillor Forest Councillors are appointed. Councillor Gillis Councillor Jessiman Councillor Morgan 10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council Meetings Actions Resulting from Council Meetings 21 10.2 Department Reports CAO Financial Services 22-23 Community Services 24-29 Development 30 Operations 31-34 Protective Services (not received at time of assembly) 11. ADMINISTRATIVE INQUIRIES 12. OLD BUSINESS None. 13. NEW BUSINESS 13.1 RFD: Operating Budget Carryforward Request to Council to carryforward the unused 36-38 Request – Sanitary Sewage Services $9500 lift pump replacement specified in the 2018 Operating Budget. 13.2 RFD: Property Tax Reimbursement Request to Council to authorize the 39-41 - High Level Christian Fellowship reimbursement of additional property taxes. 13.3 Briefing Note: Northwest AB Stewardship Plan Update to Council. 42 Collaboration Project Team, Bistcho Caribou Range Plan Sub-Group meeting 13.4 Briefing Note: Environmental Damages Fund Update to Council. 43 Application on Behalf of Northwest Species at Risk Committee (NWSAR) 14. CORRESPONDENCE FOR ACTION 14.1 Michele Evans, ADM Economic Development & A request to meet with Council re economic 45 Trade – visit development initiatives/projects. 14.2 10th Annual Growing the North Conference, Council discussion. 46-48 Feb 20-21, 2019 in Grande Prairie. 3 14.3 Growing Rural Tourism Conference, Council Discussion. 49-54 Feb 11-13, 2019 in Camrose. 15. CORRESPONDENCE FOR INFORMATION 15.1 WCB – Employer Premium Rate Statement – Summary, ‘Town Councillors’ 56 15.2 ATCO – 2017 Franchise Report (delay in distribution) 57 15.3 Northwest Alberta Development Council Annual Report, 2017-2018 61-104 15.4 Alberta Health Services – One province, one healthcare system...accepted and shared nationally 105-111 15.5 Rural Municipalities of Alberta (RMA) – Contact newsletter, Dec 14/2018 | Vol 2018 Issue 46 112-114 15.6 RMA – Contact newsletter, Dec 20/2018 | Vol 2018 Issue 47 115-118 15.7 RMA – Contact newsletter, Jan 03/2019 | Vol 2018 Issue 01 119-121 15.8 Age-Friendly Alberta Newsletter – Alberta Seniors and Housing 122-128 15.9 2019 Minister’s Seniors Service Awards – Nomination information 129 15.10 High Level Golden Range Society meeting minutes, Dec 5/2018 130-131 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD 18. IN CAMERA None. 19. ADJOURNMENT 4 DELEGATIONS 5 MINUTES 6 TOWN OF HIGH LEVEL REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. December 10, 2018 UNAPPROVED MINUTES IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Ellis Forest Councillor Beth Gillis Councillor Terry Jessiman Councillor Mike Morgan Councillor STAFF Garry Peterson Chief Administrative Officer Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Carolyn Zenko Director of Finance Serena Weipert Director of Community Services Sandra Beaton Municipal Clerk/Recording Secretary PRESS Bill Schnarr Echo-Pioneer 1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:01 p.m. 2. ADOPTION OF AGENDA Regular Council Meeting Agenda, Request for additions or deletions to the agenda. December 10, 2018 Add to in camera Item 18.4 Gas Commodity Prices Resolution# 502-18 Moved by Councillor Forest THAT Council adopt the December 10, 2018 Regular Council Meeting Agenda as amended. CARRIED Unapproved 3. PUBLIC HEARING None. 4. PRESENTATIONS None. 5. DELEGATIONS 5.1 Sgt Michael Bourguignon RCMP High Level Detachment Report RCMP High Level Detachment November 2018 Crime Reduction Unit report 7 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 10, 2018 5.2 Ms. Shirley Rechlo, Chair High Level Transportation Society presentation. High Level Transportation Society 6. ADOPTIONS OF THE MINUTES 6.2 Regular Council meeting minutes Resolution# 503-18 of November 26, 2018. Moved by Councillor Morgan THAT Council adopts the Regular Council meeting minutes of November 26, 2018 as presented. CARRIED 7. DELEGATION BUSINESS 7.1 RCMP High Level Detachment Resolution# 504-18 Report for November 2018 Moved by Councillor Anderson THAT Council accepts the RCMP High Level Detachments November 2018 Crime Reduction Unit report for information. CARRIED 7.2 High Level Transportation Society Resolution# 505-18 Moved by Councillor Forest THAT Council accept the report from High Level Transportation Society for information. CARRIED 8. MAYOR’S REPORT November 26 – December 10, 2018 Nov 28 – AHS, met with Linda Given and Greg Cummings Nov 29 – Boreal Housing Dec 03 – Richard Van Camp Dec 04 – Northwest Species at Risk Committee meeting Dec 06 – Land Stewardship meeting Resolution# 506-18 Moved by Councillor Gillis THAT Council accepts the Mayor’s report for information. CARRIED 9. COUNCIL COMMITTEEUnapproved REPORTS 9.1 Committee reports on which Deputy Mayor Langford: Councillors are appointed: Nov 27 – High Level Forests Public Advisory Group Deputy Mayor Langford Dec 06 – Land Stewardship Councillor Anderson Dec 08 – Museum open house Councillor Forest Councillor Gillis Councillor Anderson: Councillor Jessiman Nov 29 – High Level Transportation Committee, Annual AGM Councillor Morgan Councillor Forest: Dec 06 – Community Futures Page 2 8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 10, 2018 Councillor Gillis: Nov 28 – Community Education Committee, Northern Lakes College Nov 29 – Library Board meeting Dec 03 – CEDI Working Group meeting Dec 03 – Richard Van Camp presentation Dec 06 – Dinner for out-going CAO Dec 06 – Museum open house Councillor Jessiman: No meetings to report. Councillor Morgan: Nov 29 – Library Board meeting Dec 06 – Dinner for out-going CAO Resolution# 507-18 Moved by Councillor Jessiman THAT Council accepts the Councillor Committee reports as presented. CARRIED 10. ADMINISTRATION REPORTS 10.1 Council Meeting Action List Resolution# 508-18 Moved by Councillor Morgan THAT Council accepts the Council Meeting Action List for information. CARRIED 10.2 Capital Project Status Report Resolution# 509-18 Moved by Councillor Forest THAT Council accepts the Capital Project Status Report for information. CARRIED 11. ADMINISTRATIVE INQUIRIES None. 12. OLD BUSINESS None. Unapproved 13. NEW BUSINESS 13.1 RFD: 2018 Capital Budget Resolution# 510-18 Amendment Request Moved by Deputy Mayor Langford THAT Council amend the 2018 Capital Budget by transferring $70,000 of the Sports Complex Rehabilitation project costs to the Outdoor Resurfacing project costs with the same funding sources as originally budgeted. CARRIED Page 3 9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES December 10, 2018 13.2 RFD: Arena Kitchen Upgrade Budget Resolution# 511-18 Request Moved by Councillor Forest THAT Council approve kitchen renovations in the amount of $15,300 be funded from General Reserves. CARRIED 13.3 RFD: Capital and Interim Operating Resolution# 512-18 Budget Moved by Deputy Mayor Langford THAT Council approve the 2019 Capital Budget and Interim Operating Budget as presented; AND FURTHER THAT Council approve the 2019 Town of High Level wage grid as presented; AND FURTHERMORE, THAT Council approve the Travel Benefit Allowance Policy 184-01 as presented. CARRIED 13.4 RFD: Additional funds for Amber Resolution# 513-18 Heights Lift Station Upgrade Project. Moved by Councillor Forest THAT Council allocate additional funds of $100,000 from Utility Reserve to proceed with the Amber Heights Lift Station Project. CARRIED 14. CORRESPONDENCE FOR ACTION None. 15. CORRESPONDENCE FOR INFORMATION 15.1 Rural Municipalities of Alberta – Contact newsletter, Nov 30/2018 | Vol 2018 Issue 44 15.2 Northwest Species at Risk – Dec 4/2018 unapproved meeting minutes. 15.3 AB Transportation – response to request for increased maintenance services on Highways 35, 58, and 88. 15.4 AB Emergency Management Agency - Approval of the Local Authority Emergency Management Regulation 15.5 Boreal Housing Foundation – Oct 25/18 meeting minutes. 15.6 Community Planning Association of Alberta 2019 Conference 15.7 Municipal Affairs – City Charters Fiscal Framework Act re Edmonton/Calgary to replace MSI in 2022-23. 15.8 Peace Library System – Board meeting highlights Nov/2018 15.9 Peace Library System – 2019 Budget and Plan of Service Resolution# 514-18 UnapprovedMoved by Councillor Morgan THAT Council accepts items 15.1 to 15.9 for information. CARRIED 16. NOTICE OF MOTIONS None. 17. QUESTION PERIOD None. Page 4 10 TOWN OF HIGH LEVEL SPECIAL COUNCIL MEETING Council Chambers January 7, 2019 at 7:00 P.M. UNAPPROVED MINUTES IN ATTENDANCE: COUNCIL Crystal McAteer Mayor Boyd Langford Deputy Mayor Brent Anderson Councillor Ellis Forest Councillor Beth Gillis Councillor Terry Jessiman Councillor Michael Morgan Councillor STAFF Garry Peterson Interim CAO Charles Carsten HR/Payroll Coordinator 1. CALL TO ORDER Mayor McAteer called the meeting to order at 7:00 p.m. 2. ADOPTION OF AGENDA Adoption of the January 7, 2019 Special Resolution# 001-19 Meeting Agenda Moved by Councillor Forest THAT the January 7, 2019 Special Meeting agenda be adopted as presented. CARRIED 3.