Pittsylvania County Emergency Operations Plan May 2019 PITTSYLVANIA COUNTY EMERGENCY OPERATIONS PLAN Table of Contents Basic Plan Plan Documentation Promulgation Document 5 Approval and Implementation 7 Record of Changes 8 Record of Distribution 9 I. Introduction 10 Purpose 10 Plan Elements 10 Scope 10 II. Demographics 12 Hazards Analysis 13 III. Assumptions 15 IV. Organization and Assignment of Responsibilities 17 Elected Officials 17 Director of Emergency Management 17 Coordinator of Emergency Management 17 Local Government Agencies 17 Emergency Support Functions (ESFs) 17 Citizen Involvement 18 Private Sector 18 V. Concept of Operations 19 General 19 Organization 23 Sequence of Action 23 Non-Emergency/Normal Operations 29 Pre-Incident Actions 29 Response Actions 29 Recovery Actions 30 Mitigation Actions 30 Declaration of a Local Emergency 31 Activation of the Emergency Operations Center (EOC) 31 VI. Administration and Logistics 35 VII. Plan Development and Maintenance 39 VIII. Exercise and Training 40 1 Pittsylvania County Emergency Operations Plan May 2019 Appendices Appendix 1 - Glossary 41 Appendix 2 - Acronyms 46 Appendix 3 - Authorities and References 48 Appendix 4 - Matrix of Responsibility 50 Appendix 5 - Succession of Authority 51 Appendix 6 - Emergency Operations Plan Distribution List 53 Appendix 7 - Essential Records 54 Appendix 8 - NIMS Resolution 55 Appendix 9 - Resolution of Adoption of EOP 58 Appendix 10 - Declaration of Local Emergency 59 EMERGENCY SUPPORT FUNCTION ANNEXES ESF #1 – Transportation 61 Tab 1 - Resources 67 ESF #2 – Communications 69 Tab 1 – Emergency Notification Procedures 78 Tab 2 – Emergency Media Contacts 79 Tab 3 – Available Methods of Communications 80 ESF #3 - Public Works and Engineering 81 Tab 1 – Local Utility Providers 85 Tab 2 – Public Works Resources 87 ESF #4 – Firefighting 89 Tab 1 – Fire Department Resources 94 ESF #5 – Emergency Management 97 Tab 1 – Emergency Management Organization and Telephone 101 Listing Tab 2 – Emergency Operations Center (EOC) 102 Tab 3 – Primary EOC Staffing 103 Tab 4 – EOC Floor Plan 104 Tab 5 – EOC Message Flow 105 Tab 6 – EOC Message Form 106 Tab 7 – EOC Message Log 107 Tab 8 – EOC Significant Events Log 108 Tab 9 – Incident Command System 109 Tab 10 – Organizational Chart 111 Tab 11 – Virtual EOC 113 ESF #6 – Mass Care, Housing and Human Services 117 Tab 1 – Designated Shelter 123 Tab 2 – Shelter Registration Form 124 Tab 3 – Special Needs Population 126 ESF #7 – Resources Support 127 Tab 1 – Staging Area 131 2 Pittsylvania County Emergency Operations Plan May 2019 ESF #8 – Health and Medical Services 133 Tab 1 – Hospitals, Clinics and Medical Facilities 137 Tab 2 – Emergency MEDEVAC Services 140 Tab 3 – Virginia Funeral Directors Association – Mortuary 143 Disaster Plan Tab 4 – Virginia Medical Examiner Districts 144 ESF #9 – Search and Rescue 145 Tab 1 – Resource and Personal 148 ESF #10 – Oil and Hazardous Response 149 ESF #11 – Agriculture and Natural Resources 151 Tab 1 – Emergency Food Consumption Standards 154 ESF #12 – Utilities 155 Tab 1 – Utility Providers 159 ESF #13 – Public Safety and Security 161 Tab 1 – Entry Permit 166 Tab 2 – Waiver of Liability 168 Tab 3 – Law Enforcement Resources 169 ESF #14 – Long Term Community Recovery 171 ESF #15 – External Affairs 173 Tab 1 – Emergency Public Information Resources 177 Tab 2 – 6 – Sample Emergency Public Information Advisories 178 ESF #16 – Military Support 183 ESF #17 – Volunteer and Donations Management 185 Tab 1 – Sample Volunteer Registration Form 188 Tab 2 – Donation Sites 189 Evacuation Annex 193 Tab 1 – Assembly Areas 201 Tab 2 – Pickup Points 202 Animal Care and Control Animal Sheltering Annex 203 Appendix 1 – Household Pet Sheltering Plan 213 Tab 1 – Pet Friendly Shelter Pet Registration/Discharge Form 220 Tab 2 – Pet Friendly Shelters 222 Appendix 2 – Animal Disease Management Plan 223 Appendix 3 – Animal Recovery Plan 231 Tab 1 – Emergency Animal Care and Control Sites 237 Tab 2 – Lost Animal Report 238 Appendix 4 – Local Animal Related Facilities 240 3 Pittsylvania County Emergency Operations Plan May 2019 Damage Assessment Annex 243 Tab 1 – Damage Assessment Team Assignments Tab 2 – Damage Assessment Telephone Report Tab 3 – Cumulative Initial Damage Assessment Report Tab 4 – Public Assistance Damage Assessment Guidelines Tab 5 – Public Assistance Damage Assessment Field Form Tab 6 – Individual Assistance Damage Assessment Level Guidelines Tab 7 – Locality Individual Damage Assessment Field Form 259 Dam Safety Annex 261 Tab 1 – Dam Classifications and Emergency Stages 265 Tab 2 – Directory of Dams 267 Tab 3 – Registered Dam Contact Information 269 Tab 4 – Registered Dams Map 270 Pandemic Influenza Plan 271 Tab 1 – Legal Authorities 285 Tab 2 – Influenza Fact Sheet 290 Tab 3 – Community Mitigation Strategy 292 Congregate Household Pet Sheltering Support Annex 298 Contact Numbers 307 Emergency Community Notification System (Reverse 911) 315 4 Pittsylvania County Emergency Operations Plan May 2019 PROMULGATION OF THE PITTSYLVANIA COUNTY EMERGENCY OPERATIONS PLAN By virtue of the authority vested in me by Section 44-146.19 of the Code of Virginia as the Emergency Services Director, I hereby promulgate and issue the Emergency Operations Plan (“the Plan”), dated January 1, 2019, which provides for a County response to emergencies and disasters wherein assistance is needed by affected citizens in order to save lives; to protect public health, safety, and property; to restore essential services; and to effect an economic recovery. As necessary, the Emergency Management Coordinator, on behalf of the Director, is hereby authorized to activate the County’s Emergency Operations Center (EOC) in order to direct and control County emergency operations. Activation of the County’s EOC shall constitute implementation of the Plan. As directed by the Plan, the Director of Emergency Management is responsible for command and control, and direction of recovery efforts following any disaster that confronts the County. In the absence of the Director, the Deputy Director assumes the responsibility. In the absence of both the Director, and Deputy Director, this responsibility is assumed by the Coordinator. In accordance with the duties and responsibilities assigned in the Plan, each designated county department or agency shall: 1. Become familiar with and maintain the part(s) of the Plan for which it is responsible; 2. Conduct an on-going training program and participate in exercises as needed in order to maintain an appropriate emergency response capability; 3. In time of emergency, implement emergency response actions as specified in the Plan, in coordination with the County’s EOC; and 4. Assist with post-disaster restoration and recovery operations as required. The Plan is consistent with the Virginia Emergency Services and Disaster Laws of 2000, as amended (Chapter 3.2, Title 44 of the Code of Virginia) and the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended) and its implementing regulations. This Executive Order shall be effective upon its signing and shall remain in full force and effect until amended or rescinded by further executive order. 5 Pittsylvania County Emergency Operations Plan May 2019 6 Pittsylvania County Emergency Operations Plan May 2019 7 Pittsylvania County Emergency Operations Plan May 2019 Record of Changes Change Date of Page or Summary of Change Name of Number Change Section Person Changed Authorizing Change 1 2 3 4 5 6 7 8 9 10 8 Pittsylvania County Emergency Operations Plan May 2019 Record of Distribution Director of Emergency Management Deputy Director of Emergency Management Coordinator of Emergency Management Deputy Coordinator of Emergency Management Sheriff’s Office Fire and Rescue Squads Assistant County Administrator/Public Works Director Finance Department Director of Social Services Danville-Pittsylvania County Chapter American Red Cross Extension Service Health Department County Attorney Emergency Communications Center Board of Supervisors Public School System Code Compliance Planning Official Building Official Fire Marshal 9 Pittsylvania County Emergency Operations Plan May 2019 I. Introduction A crisis or emergency can happen at any time and could impact one individual, a single building or the entire community. This document is Pittsylvania County’s Emergency Operation Plan (EOP). Emergencies cause confusion and stress for all involved. In order to minimize these effects, initial activation and implementation of the emergency plan should always be handled in a calm, consistent manner. Efficient implementation of the plan will provide a clear direction, responsibility and continuity of control for key officials and administrators. The basic idea to any well-constructed emergency plan is to minimize the possible threat to individuals and properties during an actual emergency. In order to minimize the threat of an emergency, annual evaluation and reviews need to be done to the emergency plan. Purpose The purpose of the Basic Plan is to establish the legal and organizational basis for operations in the effective response to and recovery from all-hazards disasters and/or emergency situations. It assigns broad responsibilities to local government agencies and support organizations for disaster prevention, preparedness, response, and recovery. These responsibilities are generally extensions of normal, day-to-day functions involving the same personnel and material resources. Supporting plans for all-hazards disasters