SBE Project No N206-24 " . SITE~BLAUVELT ENGIXEERS Field Meeting with the NYSDEC at Ocean Parkway - PIN 0006.11 132 W. 36" Street, 4111 Floor , NY 10018 2U-563-2710 Fax: 212-563-2298

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Captree : Elizabeth Whitenberger NYSDOTR10: Hal Tarry NYSDOT R10: John Beck NYSDOTMO: Bob Rivers NYSDOT R10: Greg Williams SITE-Blauvelt: Glenn Newmark NYSDEC Bureau of Marine Habitat CHA: Scott Lewendon Protection: Karen Graulich NYSDEC Division of Environmental Permits: George Hammarth SITE-Blauvelt: Alex Bre

The purpose of this meeting Was:

• To review Ocean Parkway Bikeway alignment issues with NYS DEC.

sed EXDanded Parkin Lot at Ca State Park l ·····~l.·:t, ?'.ij\~~tt> ~., ~m»' .lW :.. ...· '"'' NYSDOT provided NYSDEC with an overview of the proposed expanded parking lotat . The current plans call for 22 additional boat traUer parking spots as an overflow to the main parking lot: This overflow parking is being provided in anticipation of a reduction In capacity as a result of parking spaces being used by park and ride motorists using the Captree State Parking Lot as a start point for their bicycle trip. The proposed material to be used for this expanded parking lot Is to be an. open graded asphalt that is permeable.

In walking through the location of where the expanded parking lot would be, NYSDEC mentioned that there appeared to be an area of wetlands close to where the north outer edge of the proposed expanded parking lot is to be located. NYSDEC mentioned that they would like any proposed work related to the expanded parking lot to be setback at least 75ft from any area that Is considered a wetlands. NYSDOT ASAP NYSDOT mentioned that the exact limits of the wetlands will be delineated on the plans so that the proposed parking lot will be kept away from the wetlands the required minimum setback. These ASAP wetlands limits will be flagged by NYSDOT and surveyed by NYSDOT. NYSDOT In addition, NYSDOT WIll survey to the edge of the shoreline and ensure that there Is no missing topography for th~ area.

2. Review of the Pro

Under the Causeway - NYSDOT and SSE provided a walkthrough of the bikeway alignment under the Robert Moses Causeway_ In general, it appeared that NYSDEC was in agreement

C:\1E~~OT.wpd Pace 1 of 2 with the proposed alignment. However, they mentioned that they " I would like to see the alignment as close to the bridge abutment as possible.

B. At. Oak Beach - NYSDOT and SSE again provided a walkthrough of the bikeway alignment at Oak Beach. This area has experienced shoreline erosion that has resulted in the top of slope to be as close as 14ft (4.2 m) from the edge of shoulder. NYSDOT explained that the proposed section for this area would have the guide rail relocated immediately adjacent to the existing 5 ft (1.5 m) paved shoulder, behind which would be a 10ft (3.0 m) proposed asphalt bikeway and a safety rail. NYSDOT explained the necessity of doing some shoreline restoration in some of the eroded areas resulting in some wetlands impacts for a very short segment (approximately 40 ft (12m». NYSDEC agreed that this area has undergone severe erosion and should be restored to accommodate a 10ft (3.0 m) wide bikeway, despite any wetlands impacts. The method of restoration WIll be similar to that used at along other sections of Oak Beach, a stone fill with geotexble.

At. Hemlock Cove -, NYSDOT and SBE explained how, in one C. small section, along this part of Ocean Parkway, there would be need to do some regrading to fill a small area that has eroded as a result of pedestrians using this paint to acceSs the shoreline. NYSDEC suggested restoring the by following contours of the existing slope and stabilizing the toe with 6 ft logs and planting.

At various bump-outs along the alignment· NYSDOT and SSE D. I stopped at a few locations along Ocean Parkway where the intent is to have a variation in the proposed bikeway alignment. NYSDEC suggested that the north edge of the bikeway alignment be placed no more than 50 ft (15 m) from the edge of pavement, to avoid any major impacts to the adjacent vegetated area. It was also observed that there were a few locations with Japanese Black Pines that were in good condition and, according to NYSDEC, it is SBE imperative that these locations be avoided. (NYSDOT to provide ASAP SBE with locations of trees) NYSDOT E. At. Parking Lot ­ NYSDOT and S8E again provided a walkthrough of the bikeway alignment along the north edge of the ASAP Tobay Beach Parking Lot. It was observed that there was a presence of Dune Grass at sections along where of the where the proposed bikeway would be located. Based on these observations, It was suggested to locate the proposed bikeway no more than 15 ft (4.6 m) from the edge of the parking lot throughout, with the exception of one location near the maintenance driveway, where the proposed bikeway should be placed 7 ft (2.1 m) from the edge of the parking lot. SBE ASAP

Minutes Prepared By:

Alex Brey, P.E. Project Manager SITE-Blauvelt Engineers

C:\TE.Yl'\MlNo&-o3-ll2OOT.wpd P",no OJ "f ., .­ SSE Project No N206-24134

SITEii;i~BLAUVELT ENGIXE8RS Ocean Parkway Bikeway Task Constraint - PIN 0006.11

132 W. 36th Street, 4 th Floor New York, NY 10018 212-563-2710 Fax: 212-563-2298

NYSDOT MO: Eugenia Urman NYSDOT MO: Bob Rivers NYSDOT R10: John Beck SITE-Blauvelt: Glenn Newmark NYSDOT R10: Hal Tarry SITE-Blauvelt: Alex Brey CHA: Scott Lewendon The purpose of this meeting was:

• To review the Task Constraints on the Ocean Parkway Bikeway Project.

1. :m;.m:: :::P~~:QIj~:::: Mr. Beck mentioned that he will be retiring from NYSDOT Region 10 on February 28, 2003, and will be moving to Dunn Engineering.

The meeting began with the PS&E submission Matrix of Constraint for Ocean Parkway which included the following:

• Task 1 includes SHPO approval of guiderail end-sections, fences, SHPO ASAP planters/bollards, kiosks, bicycle railing, benches, and distance signing (currently utilizing NYSDOT Standard bicycle railing). This item is not being constrained by any other task.

• Task 2 includes obtaining a list of SHPO approved signs to be SHPO ASAP used within the State Park facilities of Jones Beach and Captree State Park. This item is not being constrained by any other task. NYSDOT Region 10 will inquire on the status of both Tasks 1 and 2 on February 18, 2003. Scott Lewendon offered to meet with SH PO Officials to see if he can help expedite these items.

• Task 3 includes additional survey at Hemlock Cove to establish SBE 02/21/03 the high water mark along the shoreline. SITE-Blauvelt has already started this survey and is planning on completing this survey the week of February 17, 2003. (Weather permitting)

• Task 4 includes the design of shoreline erosion control details at NYSDOT 02/28/03 Hemlock Cove and Oak Beach to be completed by NYSDOT. (If Task 3 is This task is being constrained by Task 3, the survey at Hemlock completed 0 n Cove. NYSDOT Region 10 is anticipating that this task will be time) completed by February 28, 2003.

• Task 5 includes having the utility mark-outs conducted by Verizon, Verizonl ASAP Cablevision and L1PA. According to NYSDOT, Verizon has Cablevisionl already completed it's utility mark-outs. However, Cablevision and L1PA L1PA have yet to establish a date as to when their mark-outs will be completed. NYSDOT Region 10 will provide SITE-Blauvelt

C:lTEMP\MIN02-14.03·DOTh.wpd Page 1 of 3 additional information as to when this task will be completed.

• Task 6 includes finalization of the bikeway alignment by SITE­ Blauvelt Engineers. There are no other tasks constraining this SBE 02120/03 task and therefore it should be completed by February 20, 2003.

• Task 7 includes the development of landscaping plans by NYSDOT Region 10. There are no other tasks constraining this NYSDOT ­ 02/28/03 task and therefore, according to Mr. Beck, it should be completed Region 10 by February 28, 2003. Landscaping

• Task 8 includes the development of Environmental Initiatives (less the fishing access) to be completed by NYSDOT. According to NYSDOT­ 02128/03 Mr. Beck, these plans will be included with the landscaping plans Region 10 (If Task 6 is and should be completed by February 28, 2003. This task is completed on constrained by Task 6, finalization of the bikeway alignment. time)

• Task 9 includes obtaining sign information from NYSDOT Region 10 for signs that are not in the MUTCD. Mr. Beck will discuss this issue with the Traffic and Safety Department. Mr. Lewendon will NYSDOT ­ ASAP research this issue. Region 10

• Task 10 includes the survey of utility mark-outs to be conducted by SITE-Blauvelt Engineers. This task is being constrained by Task 5, the mark-outs conducted by the various utility companies. SBE As soon as Task 5 is • Task 11 includes having test pits dug in locations where utility completed conflicts need to be verified. This task is dependent upon the results of Task 10. NYSDOT/SBE As soon as • Task 12 includes obtaining lighting details and information for in­ Task 10 is line transformers, splices, and luminaires for the existing lighting completed at Oak Beach. After discussing the issue further with Mr. Randy Pearsall of NYSDOT Traffic Safety and Highway Maintenance, it was suggested that a note be included on the lighting plans for the contractor to contact Mr. Pearsall prior to beginning the lighting work. NYSDOT is unable to provide any additional information about the existing lighting for inclusion in the PS&E plans.

• Task 13 includes submission of a final PS&E package by SBE/CHA. This submission is being constrained by Tasks 1,2,4,7,8,9,10,11 and 12. The date for this submission was three week prior to the PS&E date of March 13,2003. However, due to above constraints, a new date will need to be established. Mr. SBE/CHA ASAP Tarry stated will be difficulty obtaining review comments from the various agencies given that the schedule will need to be modified.

SBE has recently made a request to NYSDOT Region 10 for additional benchmark information in the vicinity of Parking Field 5. Mr. Beck has this information and will fax it to SBE.

SBE has prepared Supplemental Agreement # 52 for Ocean Parkway, which includes additional survey tasks, design of concrete culverts at NYSDOT ­ ASAP Tobay Beach Parking Lot, lighting design at Oak Beach and the Region 10 design of a fishing access facility under the Robert Moses Causeway. However, upon completion of the survey, SBE/CHAINYSDOT will need determine what design solutions may be utilized for this fishing access facility. Mr. Tarry has researched another NYSDOT Region 10 fishing access facility with a fairly complex design, that cost $250,000. Mr. Tarry mentioned that he would prefer to see a less complex and inexpensive solution that could utilize the existing topography and avoid the building of any structure. Mr. Lewendon mentioned that the SBE/CHAI As soon as design will have to be ADA compliant and satisfy any environmental NYSDOT RMC survey

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SITE6:f:~BLAUVELT ENGIXE8RS RDSA Hand-off meeting: Ocean Parkway Bikeway - PIN 0006.11

132 W. 36th Street, 4th Floor New York, NY 10018 212-563-2710 Fax: 212-563-2298

NYSDOT MO: Bob Rivers NYSDOT R10: Joel Warhaftig NYSDOT MO: Eugenia Urman CHA: Scott Lewendon NYSDOT R10: John Beck NYSDOT R10: Hal Tarry SITE-Blauvelt: Glenn Newmark SITE-Blauvelt: Alex Brey The purpose of this meeting was:

• To review the Cost Control and Progress Report for the RDSA. Review RDSA hand-off to a new consultant manager.

• To review the status and schedule for the Ocean Parkway Bikeway Project.

1. law Mr. Newmark provided and overview of the RDSA that SBE has with NYSDOT. This RDSA includes PIN 0228.94.101 Phase I-VI Reconstruction of Deer Park Avenue, PIN 0006.11.121 Phase I-VI for Ocean Parkway Bikeway, and PIN 0534.57.101 Phase I-IV for Bikeway. Currently the only active PIN is 0006.11.121 with SBE working towards a PS&E submission. However, NYSDOT Region 10 may require assistance to print the Final Design Report for the Bethpage State Parkway Bikeway project. The sub-consultants on this RDSA include KC Engineering and Clough Harbour and Associates (formerly Landtech Design). KC Engineering is providing environmental engineering services, while Clough Harbour is providing specialized landscape architectural and bikeway design services along with QAlQC prior to any SBE submission for bikeway design projects.

The following cost control and progress narrative items need to be resolved:

1) The progress narrative should include only those PIN's that are SSE ASAP currently active. Any mention of Deer Park Avenue should be removed. 2) The Outstanding Issues and Comments section of the progress SBE ASAP narrative.should include issues that are constraining progress of the Ocean Parkway Bikeway PS&E such as items related to US Fish and Wildlife and outstanding environmental and landscaping items needed from NYSDOT Region 10. This will allow the consultant manager to know th~t any slippage in the schedule is not caused by the consultant.

C:\TEMP\MINO '·28-00-DOTb.wpd Page 1 of 3 -. 3) The completion date on the invoice needs to be changed to 12th SBE ASAP July, 2003. 4) The Site-Blauvelt cost control is showing a $150,000 overrun. SBE ASAP Mr. Newmark mentioned that this number may not reflect the design contingencies that are built into the contract. Site-Blauvelt will clarify this issue. At present it appears as if there is only $15,000 left for SBE to complete this contract. 5) Mr. Rivers mentioned that if SBE needs a Supplemental SBE ASAP Agreement to complete this contract it should be discussed now with NYSDOT Region 10. Mr. Beck will verify if consultant funds are available for this supplemental. SBE will review outstanding items and determine if a supplemental is required to complete this project. 6) Clough Harbour is indicating in their invoice that they have SBE ASAP $23,000 remaining to complete this project. SBE shOUld verify with CHA whether they will require this entire amount or whether they may encounter underruns. Also the CHA invoice is indicating a wrong CHA ASAP original contract and current contract amount on their FIN 421 sheet. 7) SBE's is one month behind on it's invoicing. SBE will submit SBE ASAP Invoice # 55 as soon as the outstanding issues have been resolved. A bar chart should be included with this invoice and all "cc" that no longer belong should be removed.

2. Status and Schedule review for Ocean Parkway Bikewa m~m: ::~Qijt~?· SBE is currently working on the PS&E package. The PS&E date is currently March 13, 2003. However, there is an outstanding issue with US Fish and Wildlife, who need to review and approve the current bikeway alignment before it can be finalized. NYSDOT NYSDOT ASAP Region will try to expedite this issue by presenting an idea to USFW to provide monitors to prevent people from the crossing the parkway during the nesting season. Mr. Tarry also suggested that the alignment be finalized as it is currently with a note stipulating that the alignment may be modified in the field. However, this suggestions needs to be discussed with NYSDOT Region 10 Construction as it will likely result in higher bids.

SBE is still waiting for utility mark-out, landscaping, environmental initiative and shoreline erosion control information from NYSDOT Region 10. Mr. Beck will check with the various departments as to NYSDOT ASAP the status of these items.

SBE presented an idea to eliminate the need for drainage at the pedestrian path crossings at Gilgo Beach and Cedar Beach Marina by modify the profile. SBE will need to check the stopping sight distance SBE ASAP with this modified profile. NYSDOT would like to maintain a small vegetated buffer area between the alignment and facilities.

Mr. Rivers would like to setup a video conference meeting next week to discuss what the constraints and critical items that may effect the SBE 2/04/03 schedule. SBE is to prepare a matrix showing these critical items and constraints.

C:\TEMPIMINO '·28·Q3·DOTb.wpd Page 2 of 3 -<. - '" According to Mr. Seck the following items should be included in the supplemental agreement: 1) Additional survey for utility mark-outs SSE ASAP 2) Additional survey at Hemlock Cove to gather high water mark SSE ASAP information 3) Design for the fishing access facility under the Robert Moses SSE/CHA ASAP Causeway 4) Any additional out of scope items required by NYSDOT to be SSE/CHA ASAP performed by SSE/CHAo Minutes Prepared By:

Alex Brey, P.E. Project Manager SITE-Blauvelt Engineers

C:ITEMPIMINO '-26·03-DOTh.WVd Page 3 of 3 SSE Project No's N206-24

SlTE~BLAUVELT ENGINE~RS Plan Review Meeting for Ocean Parkway Bikeway - PIN 0006.11 132 W. 36th Street, 4th Floor New York, NY 10018 212-563-2710 Fax: 212-563-2298

Date I Start I End Next Meeting I Next Time I Prepared By April 2, 2003 I 10:00 AM I 2:40PM TBD I TBD I SBE Location NYSDOT Region 10

Attended By: Copies To: NYSDOT R10 Traffic & Safety: Bob Cavaliere NYSDOT R10 Design: Joe Maresca NYSDOT R10 Maintenance: Randy Pearsall NYSDOT MO: Eugenia Urman NYSDOT R10 Traffic & Safety: Rich Causins NYSDOT MO: Bob Rivers NYSDOT R10 Design Services: Anthony Delapi CHA: Scott Lewendon NYSDOT R10 Design: Hal Tarry SITE-Blauvelt: Glenn Newmark SITE-Blauvelt: Alex Brey

The purpose of this meeting was:

• To review the proposed lighting design with Traffic and Safety and to review general design elements with Design Services for Ocean Parkway Bikeway - PIN 0006.11.

• To discuss the schedule of the Ocean Parkway Bikeway Project.

1. Review of the Proposed Lighting Design with Traffic and Safety - PIN 0006.11 Item Description Responsibility Due Date The following is a list of comments received from Traffic and Safety about the proposed lighting design along Ocean Parkway:

• Mr. Pearsol mentioned that there is an abundance of poison ivy and poison oak along the project corridor and suggested a note be placed on the plans for the contractor dc!l?~ to be aware of this. Mr. Tarry will try and obtain an NYSDOT ASAP ,appropriate note from NYSDOT Landscaping that will 'address this issue. I~ Ifl~ • Mr. Cavaliero suggested that a note be placed in the joe tli) General Notes for the contractor to have tone-outs --­ performed. This note should be similar to the Inform Note, NYSDOT ASAP Mr. Cavaliero will e-mail this note to Mr. Tarry. Traffic & Safety

• The contract plans should indicate, in a note, that tone- outs are necessary at the proposed construction SBE ASAP .entrances prior to the construction entrance being built.

Light-1 • :The concrete footing depth is missing from the detail plan. 'All dimensions of the proposed concrete footing should be SBE ASAP .indicated on this detail.

• The footin~ detail indicates the use of a conduit Item

F:\PROJECTS\N206\24\crsp\M1N04·02-G3a.doc Page 1 of 4 670.2502M. However, the limits of this conduit are missing from this detail. Also the diameter and material of this conduit is missing. This conduit should have a 1" diameter SSE ASAP and should have bushings on each end.

• The steel collar should be galvanized to prevent corrosion. SSE ASAP

• The conduit that is crossing beneath the proposed bikeway should be three (3) inches in diameter and should extend two (2) feet beyond the bikeway on both the north and SSE ASAP south sides of the bikeway.

The proposed # 6 primary tray cable should have a two (2) · foot diameter loop on both the north and south side of the SSE ASAP bikeway beyond the ends of the conduit. This will provide enough flexibility in the cable to allow a gO-degree change in direction without damaging the cable.

The proposed junction boxes should be eliminated as they SSE ASAP · have a tendency to fill-up with water. It was suggested that the existing # 6 primary tray cable be spliced directly with the proposed # 6 primary tray cable.

• In the note on drawing Light-1 the word "splice" is SSE ASAP misspelled and should be corrected.

• The energized primary cable that runs along the parkway should be highlighted on the plans. The primary cable SSE/NYSDOT ASAP gets energized at night via a photoelectric cellon one of Lighting the light poles that starts the transformer.

• If any segment of the primary cable is disturbed, it will result in the entire stretch of cable being damaged.

Light-4

• Note # 2 on this drawing should be eliminated. SSE ASAP

• In note # 3 on this drawing, the words "wooden poles" SSE ASAP should be replaced by the word "footings".

• The Steel Pipe Nipple detail on this drawing shows a slot to allow the proposed 2 # 10 cables to enter the pendent luminaire fixture. This slot has a tendency to allow water into the luminare. It was suggested that the opening to this slot be made watertight by either reducing the size of the SSE ASAP slot or by sealing any gaps with a rubber sealant. A resolution to this problem should be clearly indicat;rn the plans.

• The steel pipe nipple detail should clearly indicate that the SSE ASAP thread on the nipple should match the thread of the luminaire. Also the dimensions of the thread should be clarified on the detail.

2. Review of General Design Elements with Design Services - PIN 0006.11 Item Description Responsibility Due Date The following is a summary of the discussion with Design Services for the PS&E Ocean Parkway Bikeway submission:

• Mr. Tarry mentioned that the cover sheet would need to be SBE/NYSDOT ASAP revised to reflect the personnel chanqes at the Department

F:\PROJECTS\N206\24\crsp\MIN04.o2.Q3a.doc Page 2 of 4 and State Parks.

• For the Type I, Type II and Type III kiosks, the specification for Item 10615.1001 M should be modified and serialized to SBE/CHA ASAP Items 10615.100101M, 10615.100102 and 10615.100103 to reflect the three different kiosk types. A letter justifying this needed change should also be included.

• As speeds will be low, it is acceptable to use Item 606.1050M - Rustic Box-Beam Guide Rail, and Item SBE ASAP 606.1251 M - Rustic Type I End-Assembly for the Box- Beam Guide Rail within the parking lots. The rustic appearance should be painted and not weathered as the weathered steel has a tendency to stain concrete pavement over time. Two (2) rub-rails Item 594.03M ')~ j )(1;; should be attached to the back of this guide rail. (Refer to ) Page 10-87 of the HOM) I ;. 11(/(11 Co ) )/1 ~ ~ , nCli{> · Mr. Delapi asked who will maintain the guide rail and the -f'b!oll"" ,_ all j,)Jjs /;/ p.~ speed table after construction. It is believed that the Town 5hd'u~ CrrJ( of Oyster Bay will maintain the facilities in the Tobay Beach /7CeJ Ie- be tJ'tva! Parking Lot and the facilities in the vicinity of Parking Field of fl l·,Ji jI )J+;S -Pvi"' rJYf ' 5 will be maintained by Long Island State Parks. However, NYSDOT pel 1 ASAP Mr. Tarry verified this. Design

• In the installation of the speed table, full depth sawcutting of asphalt concrete Item 10520.09M should be used. The SBE ASAP thickness of the pavement adjacent to the speed table should be indicated. Also the thickness of each lift to create the speed table should be indicated.

• When removing curb two items can be used Item 06520.51 M - Sawcutting and Removing Concrete, Granite, SBE ASAP and Asphalt Curb, or Item 02520.6090M - Sawcutting Curb.

• If the end of the HPBO corrugate beam guide rail is installed beyond the clear zone, then a standard rustic HPBO corrugate beam anchor unit can be used Item 606.3450M. The median guide rail end-section that was designed by Eschbacher Engineering has not been approved by SHPO.

• Removal of existing pavement stripes in both Parking Field 5 and Tobay Beach Parking Lot should be paid for under SBE ASAP Item 635.01 03M - Cleaning and Preparation of Pavement ,)JJ)P 1 /. ~ I( Surfaces - Lines. The note that refers to this operation on J3 - G )C' C drawing Park-3 should be removed. J dJI I/? ~J17dJt e' ~r t· 7~ fl . tiP J • The bicycle bridge railing should be paid for under Item~ Jj-/eJ 568.52M - Steel Bridge Railing (Five Rail) that should also SBE ASAP include the cost of the two end sections (unless otherwise specified by Mr. Delapi).

• For both the proposed pedestrian and ditch culvert, the SBE ASAP structure should be designed to accommodate the load of a small trUCk.

• Where the ditch culverts are proposed in the Tobay Beach Parking Lot, elevations for the ditches should be provided. SBE ASAP

• Mr. Delapi mentioned that the Special Specifications should SSE ASAP be sent to Albanv 30 days prior to the PS&E date. This will

F:\PROJECTS\N206\24\crsp\MIN04-02.Q3a.doc Page 3 of 4 require that SBE submit these Special Specifications well ahead of this 30 day deadline.

3. Review of Additional Items for Ocean Parkway Bikeway- PIN 00,06.11 Item Description Responsibility Due Date • Mr. Tarry has checked the status of the landscaping plans and the shoreline erosion control plans. It is anticipated that the landscaping plans will be ready in a few days, and NYSDOT ­ ASAP the shoreline erosion control plans will follow shortly Landscaping thereafter. SBE/CHAJ ASAP • As a safety awareness issue for bikeway users, Mr. Tarry NYSDOT has suggested the investigation of using modified color asphalt concrete along the bikeway at the approaches to intersections. He suggested using a test section in the area. SBE will work with CHA and DOT to determine possible ways to develop this modified color asphalt concrete that will be acceptable for use in this application.

• The new PS&E date for this project is now May 22, 2003.

Minutes Prepared By:

S[TE~BLAUVELT ENGINEeRS 6~//7/L

Project Manager

F:IPROJECTS\N206124\c"pIMIN04-1J2-1J3a.doc Page 4 of 4 BLAUVELT NEE R S

April 7, 2003 Mr. Hal Tarry, P.E. Design Supervisor New York State Department of Transportation New York State Office Building Veterans Memorial Highway Hauppauge, New York 11788

Re: PIN 0006.11 Ocean Parkway Bikeway Wantagh State Parkway to Robert Moses Parkway Nassau and Suffolk Counties, N.Y.

Dear Hal:

We are hereby sending you a copy of the Meeting Minutes from April 2, 2003.

If you have any questions or comments please contact me at 212-563-2710.

Very truly yours // < - / . ./a::;;z; 'l Mr. Alex Brey, P.E. SITE-Blauvelt Engineers Project Manager

Enclosure: 04-02-03 Meeting Minutes

CC: Ms. Eugenia Urman, NYSDOT - Consultant Management Bureau Mr. Robert Rivers, NYSDOT - Consultant Management Bureau Mr. Joe Maresca, NYSDOT - Reg. 10 Mr. Scott Lewendon, CHA

132 WEST 36TH STREET • 4TH FLOOR • NEW YORK, NY 10018-6903 • (212) 563-2710 • FAX (212) 563-221;) 8 Mount Laurel, NJ • Richmond, VA • Pittsburgh, PA • Harrisburg, PA • Allentown, PA • Charleston, WV • Dover, DE • Columbia, SC • Baltimore, MO hllp:llwww.SlTE·Blauvell.com SSE Project No N206-24/34

SITE ~BLAUVELT ENGINEERS Ocean Parkway Bikeway Safety Improvements - PIN 0006.11

132 W. 36'h Street, 4'h Floor New York, NY 10018 212-563-2710 Fax: 212-563-2298 ,..,~ . ., ,­ '.~ - , -

- , ~ Date Start End Next Meeting Next Time Prepared By April 25, 2003 9:40 AM 11:00 AM TBD TBD SBE -, - -:-=--­ 'I Locatio!, _ - . ~ ~ , " NYSDOT Region 10

,.. r • A_ _, _ ~ {~L' .,,1" . "'J - - - . - -

Attended By: ~ Copies To: .~ - •. NYSDOT R10: Mike Ufko NYSDOT MO: Eugenia Urman NYSDOT R10: Joe Maresca CHA: Scott Lewendon NYSDOT R10: Hal Tarry SITE-Blauvelt: Glenn Newmark SITE-Blauvelt: Alex Brey The purpose of this meeting was:

• To review safety improvements in the vicinity of the traffic circle at the Jones Beach State Park Water Tower.

1. Review of Safety Improvements along Ocean Parkway in the Vicinity of the Jones Beach State Park Water Tower - PIN 0006.11 Item Description Responsibility Due Date Mr. Ufko mentioned that several years ago Mr. Frank Kollar, then the Director of Jones Beach State Park, had raised a concern to NYSDOT about the poor and substandard conditions of the existing guiderail systems located at various culverts. There are twelve (12) guiderail locations at six (6) culverts, six (6) locations west of the Jones Beach Water Tower at three (3) culverts and six (6) locations east of the Water Tower also at three (3) culverts. Culverts west of the Jones Beach Water Tower include a culvert on the west side of West Bathhouse and another on the east side of West Bathhouse, with a third culvert located immediately west of the Water Tower. Culverts east of the Jones Beach Water Tower include a culvert on the west side of East Bathhouse and another on the east side of East Bathhouse, with a third culvert located immediately east of the Water Tower. The gUideraillocated at the two culverts immediately adjacent to the Water Tower are corten while the remaining locations have wood guiderail.

Some of the existing gUiderail is an HPBO corrugated beam gUiderail with a rustic appearance. Mr. Brey asked if a similar type of guiderail may be acceptable to SHPO/OPRHP. Mr. Hal Tarry will discuss the NYSDOT ASAP issue with Mr. Gary Gentile. However, it was Mr. Ufko's understanding that all newly installed guiderail that is located south of the in Nassau County, should be made of wood. Mr. Rich Causin has mentioned that this guiderail should be historic looking, preferably a 2 inch by 10 inch section with a steel backing.

According to Mr. Ufko, the timber guiderail end-section has not been crash tested. It was also mentioned that Scott Spittal from Eschbacher Engineering is presently in the process of trying to have wood median guiderail crash tested. However, there has been a problem finding a manufacturer to develop an end-section, as most believe that this end-section may only be utilized for one-time use.

C:\TEMPlMIN04·25-03.wpd Page 1 of 2 As SBE has already crash tested historic lighting for the Department and is familiar with the crash testing process, Mr. Tarry mentioned that SBE could possibly include the crash testing of timber guiderail into the pending Supplemental Agreement # 52. This will only be SBE ASAP necessary if the end-section cannot be placed outside of the roadway (If needed) clear-zone. If the end-section can be placed outside of the clear-zone, then the already approved wood guiderail end-section should be utilized.

SBE briefly discussed the results of a study to see what the potential impacts would be of placing a guiderail with a standard end-section. Driveways that would potentially be impacted by this guiderail include the first driveway immediately west of West Bathhouse, the driveway entrance immediately southwest of the Water Tower, and the first driveway immediately west if East Bathhouse. It appears that the entrances immediately adjacent to East Bathhouse and West Bathhouse that are potentially being impacted as a result of the new gUiderail, would need to be completely relocated. The driveway that is immediately west of the Water Tower would only potentially need a minor adjustment. The flare of the guiderail end-section at several other locations would need to modified from the standard guiderail end-section flare to fit within the roadway geometry. However, this modification should be reviewed by Mr. Terry Hale of NYSDOT DQAB. NYSDOT/SBE ASAP

Minutes Prepared By:

Alex Brey, P.E. Project Manager SITE-Blauvelt Engineers

C:\TEMPlMIN04-25-113.wpd Page 2 of 2 J ... SSE Project No N206-24/34

SITE ~BLAUVELT ENGINEERS Ocean Parkway Bikeway -SHPO Package Review - PIN 0006.11

lh 132 W. 36 Street, 4'h Floor New York, NY 10018 212-563-2710 Fax: 212-563-2298 - 'I - . Date , Start End Next Meeting NextTime I . I Prepared By July 22, 2003 I 3:00 PM 4:15 PM TBD TBD SBE . 1_ TT­ .. Location _. " , Telephone Meeting .. ,­ .. - " , Attended By: - Copies To: 1 . NYSDOT R10: Gary Gentile NYSDOT MO: Eugenia Urman SITE-Blauvelt: Alex Brey NYSDOT R10: Joe Maresca CHA: Scott Lewendon NYSDOT R10: Hal Tarry NYSDOT R10: Glenn Murrell SITE-Blauvelt: Glenn Newmark

The purpose of this meeting was:

• To review issues related to the SHPO Meeting

1. Review of issues related to the SHPO Meeting in August ­ PIN 0006.11 Item Description Responsibility Due Date The following several issues were discussed during a telephone meeting with NYSDOT, SBE and CHA:

• The Catalog Cuts Report that was previously sent to NYSDOT should clearly indicate the preferred option for each of the items being presented. The remaining catalog cuts should be placed in a report appendix. Benches, which are indicated to be in Jones SBE ASAP Beach State Park, should match what is presently there. • There is presently no chainlink fence along the south side of Ocean Parkway in Jones Beach State Park, and therefore Gary was wondering what type of fence would be specified around the proposed bicycle parking lots and why it was needed. Scott mentioned that railing would be specified for these areas, matching what is on the boardwalk. This guiderail would be used for security purposes as these parking facilities will be manned during the summer by personnel from Jones Beach State Park. In addition to the railing, Gary suggested a brown vinyl coated SBE ASAP fence option be specified in the appendix of the report. • Gary would like to see if lockers and the concrete pavement colors can be coordinated with existing features in that area of SBE ASAP Jones Beach. Sand colored concrete and lockers would be ideal. He also expressed a concern about vandalism and misuse of the lockers. It was mentioned that the lockers can be made from a material that will resist vandalism. Scott mentioned that there are presently lockers in the supervised area of East Bathhouse, so the misuse issue should not be a major concern. • Mowing, pavement sweeping and sign maintenance within the historic district of Jones Beach State Park should fall under the jurisdiction of the Long Island State Parks Commission - Jones Beach. However, this should be coordinated with Sue Giuliani NYSDOT ASAP the Director of Jones Beach State Park. • As a precautionary measure, Gary mentioned that he would like to see bicycle railinq alonq the north side of the bikeway in the

C:ITEMPIM'N07·22·03-GaryGenUJ•.wpd Page 1 of 3 '" '­ vicinities of Oak Beach and Hemlock Cove as these areas are prone to shoreline erosion and installing the railing now would be easier. • Timber gUiderail is proposed to be installed at twelve (12) locations in the vicinity of Jones Beach Water Tower. Gary mentioned that the end-section of this guiderail has yet to be crash tested and therefore it should be placed outside the roadway clear-zone. Alex agreed and mentioned that SBE would be placing the end-section outside the 30-ft clear-zone. Gary expressed an interest in the proposed location of gUiderail installation on the southwest corner of the Water Tower. There is some vegetation in this area that should be protected. He also asked how the timber posts would be connected to the top of the concrete culvert. Alex mentioned that the timber post would be connected to the top of the culvert via a steel collar and anchor bolts, with the steel collar being a rustic color. Gary mentioned that the rustic appearance should be painted to avoid staining of the concrete. Gary would also like to see the proposed guiderail SBE ASAP locations on the aerial photographs. This will make it easier for him to see the potential impacts for the various locations. • It was mentioned that safety needs would take precedence over aesthetics in the design of safety improvements. • Gary was concerned with the terminology of the pavilion as this could imply that there may be informational products being distributed in addition with ancillary facilities being present. Scott mentioned that the terminology will be changed to a "Shade CHNSBE ASAP Shelter." • Although the bikeway should fit in with its surroundings on the north side of the Parkway in Jones Beach, the same historic constraints that would apply to the bicycle parking facilities on the south side of the Parkway would not be applicable here as this area has already been developed. Also,..lhe Captree State Park does not have the same historic constrains as Jones Beach State ~~. A • SHPO's decision for both Jones Beach and Captree State Parks takes precedence over any previous decision made by the Long Island State Parks Commission. Therefore, even though L1SPC has suggested that there may be high demand for bicycle parking in Jones Beach, SHPO may feel that the proposed bicycle parking facilities are too big and may need to be resized. • Gary asked about the sign colors, sizes and heights of installation. All Parkway signing will be in accordance with the MUTCD guidelines. The directional signs will be white on green, informational signs will be white on brown, regulatory signs black on white and warning signs black on yellow. As directed by NYSDOT Traffic and Safety, the sign will be size "C" 763mm by 763mm for the Parkway mainline and the bikeway signs will size "A" 450mm by 450 mm. However, signs that are placed on the bollards will be 150mm by 150mm. The bikeway signs will be placed at a 5ft height and a 3 ft offset from the bikeway in accordance with AASHTO guidelines. This height will bring the NYSDOT/SBEI ASAP signs in-line with the existing vegetation and thereby make it more CHA compatible with the existing viewshed. • Any features within the Tobay Beach Parking Lot should be coordinated with officials from the Town of Oyster Bay. • The Robert Moses Causeway may in the future be eligible for the Historic Register. Therefore, the fishing access facility should be CHA ASAP designed with this consideration. • At the end of this telephone meeting it was suggested that Scott could meet with Julian Adams with the SHPO package so that he could walk him through the project, thereby providing him with an opportunity to see if there are any issues he would like to focus on durinq his field visit in August. Gary aqreed with this suqqestion

c:\TEMPlMIN07-22-{l3-{3eryGenUle.wpd Page 2 of 3 .. ~ as it would allow Julian an opportunity to digest the information prior to his visit. Gary also suggested that SSE and CHA be present during this field visit to address any questions that cannot be addressed by NYSDOT Design.

Minutes Prepared By:

Alex Brey, P.E. Project Manager SITE-Blauvelt Engineers

c:\TEMP\M IN07-22-ro-GaryGenlile.wpd Page 3 of 3 SSE Project No N206-24/34

SITE =DBLAUVELT ENGINEERS Ocean Parkway Bikeway - PIN 0006.11-Progress Meeting

132 W. 36'h Street, 4'h Floor New York, NY 10018 212·563·2710 Fax: 212-563-2298 ..

Date - Start End Next Meeting Next Time Prepared By _ August 7,2003 10:30 AM 2:30 PM TSD TSD SSE

• To review progress and outstanding issues on the Ocean Parkway Bikeway Project

• To review the status of the SHPO package to be sent to Julian Adams

1. Alignment Issues for Ocean Parkway Bikeway - PIN 0006.11 Item Description Responsibility .. Due Date Alex Brey raised a concern about bikeway alignment issues impeding progress of this project. The following alignment issues were discussed for Ocean Parkway Bikeway:

• A concern has been raised as a result of an accident along the Wantagh State Parkway where and errant motorcycle came off the road and struck three bicyclists that were riding along the bikeway. NYSDOT Traffic and Safety are currently reviewing options to make the proposed Ocean Parkway Bikeway safer against errant vehicles running off the road. An option being considered is to place a gUiderail between the proposed bikeway and the Westbound Ocean Parkway, while another option being considered involves having the bikeway setback as far as possible from the roadway. NYSDOT Traffic and Safety has yet to provide NYSDOT ASAP a recommendation to this issue. Hal would prefer not to use guiderail for the entire length of the bikeway, given the visual impacts associated with this. Also, Scott was concerned about what kind of precedents this may set for other bikeway projects and/or pedestrian facilities that run along Parkways. Hal feels that a 6 meter offset may be adequate separation between the bikeway and the roadway. If needed SBE will provide a run-off the SBE At the road accident analysis for this project. Hal would also like to have request of a statistical analysis conducted for run-off the road type accidents NYSDOT as they relate to bikeways and bicycle accidents. Scott mentioned that during peak bicycling periods the chances of a bicyclist being in a location where there is a run-off the road accident will be 1/32.

• Comments raised at the ADP review meeting indicated that the

C:\TEMP\MINOB-07-03-Progress MeetlngV02.y..pd Page 1 of 4 bikeway typical section should include a rounding at the top and bottom of slope to allow for run-off the road errant vehicle to recover. NYSDOT has also indicated that there are electrical lines that run along the north side of Ocean Parkway connected to the eXisting parkway lighting system that may only be buried a few inches below grade. It is therefore prudent to have any grading kept behind the existing parkway lighting system. As a result, the current bikeway alignment has been placed at an approximate 10 meter offset from the edge of the roadway. Hal suggested for SBE to examine the possibility of placing the inner edge of the bikeway at existing grade, thereby possibly eliminating the need for any rounding between the bikeway and roadway. However, as there would still be a grade break between the slope of the bikeway and the existing ground slope, a 4 meter toe of slope rounding would be required. SBE discussed the possibility of potentially reducing and/or eliminating the 4 meter rounding at the bottom of the slope. • Glenn Murrell expressed a concern about potential wetlands impacts as a result of the bikeway being setback too far from the roadway. Apparently there may be a presence of fragmites in areas not indicated as wetlands on the base mapping. Greg Williams will be asked to investigate these areas. • To avoid driver confusion, AASHTO requires that there be at least a 1.5 meter separation between the bikeway and the roadway. • A suggestion was made to thread a 5.2 meter area for the bikeway through the existing vegetation at the current location of the alignment, leaving a vegetation buffer between the bikeway and the roadway. However, there may be a concern with the fragmentation of wildlife habitat as a result of this separation. • It was suggested to review the possibility of realigning the bikeway between the top of the culvert and the roadway in the vicinities of SBE ASAP the two pedestrian culverts at the JFK Wildlife Sanctuary, as the current alignment shows the bikeway at an approximate 30 meter offset from the roadway. This realignment would help avoid a major vegetation impact in this location. The initial intent was to allow the bikeway users to cross to the south side of the parkway via these two pedestrian underpass crossings. However, since then, a gate has been proposed to close these two underpasses and therefore it is unnecessary to have the bikeway be aligned to meet the path leading to the underpass crossings. • To minimize vegetation impacts, it was suggested to identify areas where the bikeway width can be reduced to 3m from 4m. SBE/CHA ASAP

2. Review of Ocean Parkway Bikeway package to be sent to SHPO Item Description Responsibility Due Date SBE provided an overview of items to be sent Scott for the SHPO review. These items include a set of General Plans, Pavement Marking Plans, Fishing Access Facility Details, Proposed Parking Lot Extension at Captree State Park Details, Miscellaneous Details, Sign Data Sheets, Aerial Photographs with guiderail safety improvement indicated, and a Catalog Cuts Report. The following comments were received from Gary Gentile: • The backs of the signs should be indicated to be painted a brown SBE ASAP color. • A kiosk rendering should be included in the package along with SBE/CHA ASAP an introductory letter. • It is preferable to have kiosks positioned at the facilities rather than between them. Julian Adams may request that the proposed kiosk in the vicinity of Oak Beach be moved closer to a facility such as Cedar Beach Marina • Additional plantinq may be needed at Location 7 of the quiderail

C:\TEMPWIN08-07·03·Progress MeetingV02.wpd Page 2 of 4 safety improvements. • SBE/NYSDOT may need to talk to the Director of Jones Beach SBE/NYSDOT I ASAP State Park about any proposed driveway work indicated at Location 10 of the guiderail and safety improvements. • The guidrail at West Gilgo Beach, Oak Beach and Hemlock Cove are all proposed to be HPBO corrugated beam. Julian Adams may request that this guiderail be a steel-backed timber, similar to that being proposed for the twelve locations near the Jones Beach Water Tower. • Although there are at least three different types of benches currently in use within Jones Beach State Park, it was suggested to use the Victorian style bench. • The number of lockers indicated on the plans have followed the suggestions of Frank Kollar based on the anticipated needs of this facility. However, SHPO may suggest a reduction or an elimination of these lockers and/or bicycle parking. Also, to minimize visual impacts, it was suggested to move the bicycle parking facility to the north side of the Parkway adjacent to the SBE I Depending proposed bikeway boulevard. upon SHPO's • NYSDOT may be looking to place a chainlink fence in the center request median of the roadway. This will help direct people to the sanctioned crossing location, thereby protecting the fragile dune system. 8-18-03 This SHPO package will be sent to Scott who will subsequently meet I SBE with Julian Adams ahead of his field visit on August 27,2003. This will give Julian the opportunity to see if there are any areas he would like to focus on. 3. Design Approval Process for Ocean Parkway ~ikeway - PIN 0006.11 litem I Description I Responsibility Due Date An overview of the Design Approval Process was presented by Hal Tarry. Several options are available for a Design Approval Document. The current document is a Draft Design Report/Environmental Assessment. At present this project is classified as a Non-Type" Action under the N.Y.S. Environmental Quality Review Act (SEQRA) Part 15, Title 17 of the Official Compilation of Codes, Rules and Regulations of New York State (17NYCRR Part 15) because it does not satisfy criteria listed in Section 15.14, paragraph (d). It is scheduled to be advanced as a SEQRA Non-Type" (EA). Typically, bicycle and pedestrian paths and facilities meet the criteria for a Categorical Exclusion and do not require further NEPA approval. However, the State is facing increased public controversy to this process and is therefore review other options. To help expedite the process, SBE has offered to provide assistance to the State through its parent company TRC Solution, who have extensive knowledge with Federal and State Environmental Impact Statements. Hal Tarry will meet with the Regional Director to discuss the various options available to obtaining Design Approval.

4. Miscellaneous items for Ocean Parkway Bikeway - PIN 0006.11 Item Description 'Responsibility Due Date NYSDOT provided Scott with a draft set of proposed Landscaping CHA ASAP Plans. Scott will review these plans and provide the State with any comments. At present, the shoreline restoration treatment at both Hemlock Cove and Oak Beach does not indicate any widening in areas of severe shoreline erosion. However, SBE has previously indicated that at least a 1.5 m widening may be needed in these areas, to allow for placement of the bikeway any relocated light poles. NYSDOT will review the shoreline restoration treatment. NYSDOT ASAP A test pit has been dug in a location indicated to have a potential utility

C:\TEMPWIN08-07-03·Progress MeetingV02.wpd Page 3 of 4 - conflict and five (5) lines have been found where only one was indicated on the plans. The utilities lines shown on the plans are based on utility mark-outs performed by KeySpanl L1PA and Verizon. Cablevision has stated that they own no facilities within the vicinity of NYSDOT ASAP the proposed bikeway. NYSDOT Technical Services has yet to decide whether to use the Emseal joint sealant product in Parking Field 5. 5. Supplemental Agreement # 52 for Ocean Parkway Bikeway - PIN 0006.11

Item Description Responsibility I Due Date Eugenia Urman mentioned that the last three bills from SBE/CHA have not been paid as the work being performed is part of the pending Supplemental Agreement # 52. Changes to be made in the Design Approval Process are not reflected in this pending supplemental. The interpretive signing will remain in this supplemental. Minutes Prepared By:

Alex Brey, P.E. Project Manager SITE-Blauvelt Engineers

C:\TEMPl.MIN08-o7-03-Progresa Meel/ngV02.'hpd Page 4 of 4 MEETING ANNOUNCEMENT/AGENDA

Subject: Bikeway Projects w/OPRHP Involvement Meeting Leader(s): HalTarry 631/952-6664

Today's Date: 10/02/03 Scott Fish 631/669-1000

Meeting DatelTime: 10/02/03 @ 11am Participants: Bob Reinhardt 518/474-0415

Duration: 1 hr Glenn Murrell 631/952-6667

Place: Belmont Lk SP

Confirm by Calling:

~·h-""-·da

Current status, special situations & what's next for each of the following

PIN 0058.97 Oakdale Merge Bikeway: Punch list items remaining, all done by 10/15/03. Concern with kids using the path and going out onto NY27 until bridge is in. Any DEC permit issues?

PIN 0017.55 RMC Bikeway: Starting up again wIEPPIDR. May include fishing piers under RMC/GSB (N) & RMCfFII (N)

PIN 0517.23 WSP Bikeway Extension: Draft DR being reviewed by OPRHP now. Need input as soon as possible.

PIN 0534.57 BSP Bikeway Extension - Any input on trail alignment air photos & description provided at 6/16/03 meeting?

PIN 0006.11 OP Bikeway: Waiting for RD.s to meet and discuss. Met with F & WS in field on 7/1/03 and have worked up preliminary response for OPRHP input.

PIN 0517.29 Ellen Farant Memorial Bky Reconstruction: Coordination needed with LIPA power line proposal. How would OPRHP feel about striping the right lane as a shoulder to provide 12' more offset to the path for the safety and comfort of the path users. Traffic Counts indicate one lane is sufficient for normal peak periods and 2 for most unusual situations. This is similar to what Parks and DOT agreed to do along the NB RMC/GSB and NB RMC/SBC bridges, although in that case it's to actually provide room for the path and a bridge rail separation will need to be provided.

B~kgro,md ",~n.", I IPI=,Bring

Follow Up: ,F,-(-<.. cooC-., I (

MEETING ANNOUNCEMENT/AGENDA

Subject: Ocean Parkway Bikeway Meeting Leader(s): Hal Tarry, Steve Schroeder Today's Date: Jan. 19,2007 Meeting Date/Time: Jan 24, 2007 @ lOam Participants: NYSDOT- Hal Tarry, Steve Schroeder, Mike Bayard, Bob Casa, Joe Maresca. NYSOPRHP-Scott Fish, Bob Reinhardt(conf. call), Kevin Connelly, Chris More Duration: 1 hour Place: NYSOPRHP Headquarters, Confirm by Calling:

AGENDA

1. Review changes made to the Ocean Parkway Bike Route through Jones Beach State Park in response to NYSOPRHP concerns.

2. Review USF&WS environmental commitments.

3. Review project schedule.

Desired Outcome:

Concurrence from NYSOPRHP with proposed route and with USF&WS environmental commitments.

Identify any additional OPRHP areas of concern for the project. .

Follow UP.: i " OOOb.t( f) ( i ""-­

MEMORANDUM DEPARTMENT OF TRANSDPORTATION

TO: Files

FROM: S. Schroeder Y.-8

SUBJECT: MINUTES OF MEETING OCEAN PARKWAY BIKEWAY WANTAGH STATE PARKWAY TO ROBERT MOSES CAUSEWAY NASSAU AND SUFFOLK COUNTIES

LOCATION: NYSOPRHP Headquarters Building Belmont Lake State Park

DATE: January 29,2007

A meeting was held on January 24, 2007 at NYS Office of Parks, Recreation and Historic Preservation (NYSOPRHP) headquarters at Belmont Lake State Park to discuss the Ocean Parkway Bike Route through Jones Beach State Park. The meeting was attended by the following:

Hal Tarry NYSDOT Scott Fish NYSOPRHP Steve Schroeder / NYSDOT Chris More NYSOPRHP Bob Casa NYSDOT Kevin Connelly NYSOPRHP Joe Maresca NYSDOT Bob Reinhardt NYSOPRHP (Conf. Call) Mike Bayard NYSDOT

Attached is a copy of the meeting agenda and sign-in sheet.

Plans were distributed showing the proposed route through Jones Beach State Park. A set of plans had previously been sent to Bob Reinhardt bye-mail.

Mr. Bayard began by presenting the proposed bike route running from the northwest comer of the theatre parking lot to the east end of Jones Beach State Park.

The proposed bike route through the theatre parking lot and Parking Field 5 was discussed. NYSDOT and NYSOPRHP are in agreement that the preferred route would run along the north and east sides of the theatre parking lot and along the east side of Parking Lot 5 as shown on the plans.

The use of a barrier separating the bikeway from traffic in Parking Field 5 was discussed. NYSOPRHP would prefer to see line striping instead of a barrier. If a barrier is absolutely necessary they would like to see something which is aesthetically pleasing and which fits in with the historic character of Jones Beach. They suggested the possible use of bollards with some which are removable. They need access for maintenance to the grass strips behind the bikeway.

The location of the bike parking lot at the southeast comer of Parking Field 5 was discussed. It was suggested that a field meeting be scheduled to review the lot's location and barrier treatment in Parking Field 5. (Subsequent to the meeting a field meeting was scheduled for Thursday, February 1,2007 at 10 a.m. at the Jones Beach Box Office.) NYSOPRHP notified NYSDOT that there are some underground utilities in the project area. In particular, there is a raised telephone box in the brush near the southeast corner of Parking Field 5 which will need to be located and avoided.

NYSOPRHP would like to see the path kept to the south as far as possible in the area of the Zachs Bay Picnic Area.

NYSOPRHP infonned NYSDOT that there is motorcycle parking along the east side of the theatre parking area. There is signing which pennits this parking and it is heavily used during concerts. This parking must be maintained.

There was some discussion regarding the installation of bike racks and/or bike lockers for employees. NYSOPRHP will look into the need and/or possible locations.

Chris More, NYSOPRHP, requested a set of plans for the bikeway in the Captree State Park area.

The project schedule was discussed. The current schedule calls for plans to be complete in December 2007 with a letting in March 2008.

There was some discussion regarding the location of the bikeway relative to the Helicopter Landing Area. NYSOPRHP will check with Park's and/or State Police.

NYSOPRHP stated that there is some proposed sewer construction in Jones Beach State Park in the area of the bikeway. It would be best if the sewer could be installed before the bikeway is built in order to avoid excavating the new bikeway to install pipe. It was suggested that the sewer pipe construction be included in the bikeway contract (NYSOPRHP will schedule a meeting with NYSDOT and their consultant LKB to discuss the proposed design.)

The issue of bikeway maintenance following construction was discussion. NYSOPRHP would be willing to take responsibility for litter pickup and mowing adjacent to the bikeway (in Jones Beach State Park). NYSDOT would be responsible for maintaining fencing, bike racks and/or lockers and the bikeway pavement surface. u. S. Fish and Wildlife Service requirements for monitoring crossovers of Ocean Parkway during preconstruction and post construction breeding seasons were discussed. NYSOPRHP remains committed to post construction monitoring and may be able to have a consultant do both the pre and post construction monitoring.

Bethpage State Parkway Bikeway Extension Project

Some issues regarding the Bethpage State Parkway Bikeway Extension project were then discussed as follows:

Bob Reinhardt of NYSOPRHP is completing a trail plan for . He will be attending a Trail's conference in about 2 weeks (2110/07) and expects some of the trail user groups to attend. He will discuss the trails in the park with them at the conference. Upon completion of the trail plan he will set up a meeting with the user groups. NYSDOT will forward NYSOPRHP aerial photos showing the proposed trails in Trail View State Park. (Sent to Bob Reinhardt on January 24, 2007.) The project schedule was discussed. It is expected that this project will have a PS&E in December 2007 with a March 2008 letting. NYSDOT will be requesting Design Approval as soon as some minor ROW issues are resolved and we obtain concunence from FHWA with this project's classification as a Categorical Exclusion (with documentation) project.

NYSDOT inquired about the possible construction of soccer fields (by others) in . NYSOPRHP has no plans for construction of soccer fields at this time.

NYSDOT inquired about any areas where NYSOPRHP would want to see brush cut down so as to maintain areas without trees. NYSOPRHP will discuss this with Gary Lawton.

There was some discussion of the bikeway design in the area of the old Long Island Motor Parkway in Bethpage State Park. The supereJevation of the old parkway may be too steep to use as a bikeway. Alternatives include resurfacing to a flatter cross slope or constructing a separate path on the low side of the old parkway and retaining or reconstructing sections of the old parkway as examples of early highway design. NYSDOT's consultant will look into this during their design and NYSOPRHP will coordinate with SHPO.

NYSDOT inquired about NYSOPRHP maintaining any water fountains in Bethpage and Trail View State Parks. NYSOPRHP responded that a fountain in Trail View would most likely be a stub installation and lack of use may lead to bacterial problems. There are facilities in Bethpage State Park at the picnic grounds already. Water tends to be more of an issue with runners and joggers than it is with bicyclists who tend to cany their own water.

NYSDOT inquired about NYSOPRHP providing kiosk brochures or other information in Bethpage and Trail View State Parks. This could create a litter problem. NYSOPRHP will provide NYSDOT with some information and details on kiosks they have used elsewhere.

SS:MW Att.

cc: All Attendees File 0006.11 File 0534.57

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