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Request for Proposals TOWN OF CHESHIRE, CONNECTICUT REQUEST FOR PROPOSALS LEGAL NOTICE TOWN OF CHESHIRE, CONNECTICUT REQUEST FOR PROPOSALS EMERGENCY COMMUNICATIONS UPGRADE PROJECT LAND MOBILE RADIO SYSTEMS Wednesday, March 28, 2018 The Town of Cheshire will receive sealed proposals for: LAND MOBILE RADIO SYSTEMS Proposal #1718-32 until 11 AM on Wednesday, May 23, 2018. At that time proposals will be opened in public and read aloud. The documents comprising the Request for Proposals may be obtained on the Town’s website, www.cheshirect.org, under ‘Bids and Requests for Proposals’. The Town of Cheshire reserves the rights to amend or terminate this Request for Proposal, accept all or any part of a proposal, reject all proposals, waive any informalities or non-material deficiencies in a proposal, and award the proposal to the proposer that, in the Town’s judgment, will be in the Town’s best interests. TOWN OF CHESHIRE, CONNECTICUT REQUEST FOR PROPOSALS EMERGENCY COMMUNICATIONS UPGRADE PROJECT LAND MOBILE RADIO SYSTEMS TABLE OF CONTENTS 1.0 INTRODUCTION ................................................................................................................... Page 1 1.1 Project Background 1.2 Existing System Overview 2.0 GENERAL RFP AND PROCUREMENT REQUIREMENTS-----------------------------------Page 11 2.1 Request for Proposals 2.2 Right to Amend or Terminate the RFP Or Contract 2.3 Key Dates 2.4 Obtaining The RFP 2.5 Proposal Submission Instructions 2.6 Questions and Amendments 2.7 Additional Information 2.8 Costs for Preparing Proposal 2.9 Ownership of Proposals 2.10 Freedom of Information Act 2.11 Required Disclosures 2.12 References 2.13 Legal Status 2.14 Proposal (Bid) Security 2.15 Presumption of Proposer’s Full Knowledge 2.16 Substitution for Name Brands 2.17 Tax Exemptions 2.18 Insurance 2.19 Performance Security 2.20 Delivery Arrangements 2.21 Award Criteria; Selection; Contract Execution 2.22 Affirmative Action, and Equal Opportunity 2.23 Nonresident Real Property Contractors 2.24 Compliance with Immigration Laws 2.25 Non-Collusion Affidavit 2.26 Contract Terms 2.27 Software Licensing 2.28 Reserved Rights of the Town 3.0 RADIO FREQUENCY (“RF”) INFRASTRUCTURE--------------------------------------------Page 24 3.1 Applicable Standards and Codes 3.2 Type Acceptance of FCC Authorized Transmission Masks 3.3 Compliance to APCO Project 25 Standards 3.4 Two (2) Channel UHF Simulcast Digital Communications for CPD 3.5 Two (2) Channel, Four (4) Site Simulcast for CFD & CDPW 3.6 Spectrum Efficiency 3.7 Spectrum i | Page Land Mobile Radio Systems RFP: Town of Cheshire Public Safety Communications System 3.8 Radio Coverage----------------------------------------------------------------------------------------Page 27 3.8.1 Link Budget Analysis 3.8.2 Coverage Predictions 3.8.3 Simulcast Time Delay Interference (TDI) 3.8.4 Coverage Predictions to be Included in Proposal 3.8.5 Voice Quality 3.8.6 Portable Radio Coverage Requirement 3.9 Radio Interference Analyses---------------------------------------------------------------------------Page 30 3.10 Town of Cheshire System Sites-----------------------------------------------------------------------Page 30 3.10.1 Site Infrastructure & Survey Requirements 3.11 System Topology--------------------------------------------------------------------------------------- Page 33 3.11.1 Conventional Simulcast Operation 3.11.2 Digital Simulcast Methodology 3.11.3 Receiver Voting / Comparator System 3.11.4 Base Station Repeaters 3.11.5 IP Network Security (Information Assurance) 3.11.6 Antenna System Requirements 3.11.7 Transmitter Combiners / Receiver Multi-couplers 3.11.8 Antennas and Transmission Lines ---------------------------To be included in Proposal 3.11.9 Transmit and Receive Antenna Information-----------------Charts on Pages 43,44 3.11.10 Digital Encryption 3.11.11 Wide Area Communications 3.11.12 MDC Signaling 3.11.13 System Reliability and Fault Tolerance 4.0 DIGITAL MOBILE RADIO (DMR) RF INFRASTRUCTURE FOR CHESHIRE SCHOOLS-P 46 4.1 General Network Requirements......................................................................................................... 4.2 Facility Consideration ........................................................................................................................ 4.3 System Features ................................................................................................................................. 4.4 Digital Telephone Patch (DTP) ........................................................................................................ 4.5 DMR Repeaters ................................................................................................................................. 4.6 DMR Application Server ................................................................................................................... 4.7 Network Security Considerations ...................................................................................................... 4.8 Fault Tolerance & Redundancy Consideration .................................................................................. 4.9 DMR Dispatch Interface to Cheshire Dispatch Communications Center .......................................... 4.10 Network IP Planning Requirements .................................................................................................. 4.11 DMR Subscriber Equipment .............................................................................................................. 4.12 Network Management & Monitoring ................................................................................................ 5.0 DISPATCH COMMUNICATIONS SYSTEM ..................................................................... Page 50 5.1 General .................................................................................................................................. 5.2 Dispatch Center Location ..................................................................................................... 5.2.1 Primary Communication Center .............................................................................. 5.2.2 Backup Communication Center ............................................................................... 5.2.3 Remote and/or Mobile Operator Workstation (Optional) ........................................ 5.3 Facility Considerations ......................................................................................................... 5.4 Console Equipment ............................................................................................................... 5.4.1 Common Console Control Electronics (CCCE) ...................................................... 5.4.2 Console Common Core Electronics (CCCE) Performance Requirements .............. 5.4.3 Operator Workstation Requirements – Physical Features ....................................... 5.4.4 Operator Workstation Requirements – Functional Features .................................... 5.5 Encryption ............................................................................................................................ ii | Page Land Mobile Radio Systems RFP: Town of Cheshire Public Safety Communications System 5.6 Console System Reliability................................................................................................... 5.7 Console System Diagnostics................................................................................................. 5.8 Console Power Supply .......................................................................................................... 5.9 Master Time Source .............................................................................................................. 5.10 Existing Telephone Systems ................................................................................................. 5.11 Legacy System Interfaces ..................................................................................................... 5.12 Logging Recorder Interfaces ................................................................................................ 5.13 Console UPS & Line Protection ........................................................................................... 5.13.1 AC Surge Protection ................................................................................................ 5.13.2 Telephone Line Protection ....................................................................................... 5.14 Fire & EMS Paging System Interface .................................................................................. 5.15 Legacy and Mutual Aid System Interfaces ........................................................................... 5.16 DMR System Interface ......................................................................................................... 5.17 Digital & P25 System Interfaces .......................................................................................... 5.18 Console System Management ............................................................................................... 5.19 Console Furniture ................................................................................................................. 5.19.1 Console Furniture – General Requirements ............................................................ 5.19.2 Keyboard Surfaces ................................................................................................... 5.19.3 Monitor Surfaces
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