Agenda Book July 16, 2019
Location: New College Institute - Martinsville, VA
July 2019 Agenda Book 1
July 16, 2019, Council Meetings Schedule of Events New College Institute 191 Fayette Street Martinsville, VA 24112
10:00 – 12:30 Academic Affairs Committee (Lecture Hall B) - Section A on the agenda (Committee members: Ken Ampy (chair), Rosa Atkins (vice chair), Gene Lockhart, Marianne Radcliff, Carlyle Ramsey, Katie Webb)
10:00 – 12:30 Resources and Planning Committee (Lecture Hall A) - Section B on the agenda (Committee members: Tom Slater (chair), Victoria Harker (vice chair), Marge Connelly, Henry Light, Stephen Moret, Bill Murray)
12:30 – 1:00 Brief Tour and Lunch
1:15 – 4:00 Council Meeting (Lecture Hall A) - Section C on the agenda
NEXT MEETING: September 16-17 (University of Mary Washington). September 16 schedule will include meeting with public college presidents
STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA July 2019 Agenda Book 2 Council meeting
Time: July 16, 2019 10:00 AM - 4:00 PM EDT
Location: New College Institute, 191 Fayette Street, Martinsville, VA 24112
Description: Academic Affairs and Resources and Planning Committee meetings Brief tour and lunch Council meeting
Time Section Agenda Item Presenter Page --Cover sheet 1 --Meeting timeframes 2 --July 16 agendas 3 ACADEMIC AFFAIRS COMMITTEE A. (Lecture Hall B) 10:00 A1. --Call to Order Mr. Ampy 10:00 A2. --Approval of Minutes (May 20, 2019) Mr. Ampy 6 --Action on Programs at Public 10:05 A3. Dr. DeFilippo 11 Institutions --Update on Program Proposals in the 10:30 A4. Dr. DeFilippo 16 Review Pipeline
--Action on Virginia Public Higher Education 11:00 A5. Policy on Passport and Uniform Certificate of Dr. DeFilippo 18 General Studies Programs 11:30 A6. --Update on Graduate Outcomes Survey Dr. DeFilippo 28 --Update on Assessment of Student 11:55 A7. Learning Assessment and Quality in Dr. Fisler 40 Undergraduate Education
--Report of the Staff Liaison to the 12:15 A8. Dr. DeFilippo 42 Committee 12:30 A9. --Motion to Adjourn Mr. Ampy RESOURCES AND PLANNING B. COMMITTEE (Lecture Hall A) 10:00 B1. --Call to Order Mr. Slater 10:00 B2. --Approval of Minutes (May 20, 2019) Mr. Slater 45 --Action on Foster Care Grant 10:05 B3. Mr. Andes 48 Regulations --Update on the Commonwealth 10:20 B4. Research and Technology Strategic Ms. Salmon 56 Roadmap Time Section Agenda Item Presenter Page --Update on Preliminary Enrollment 10:40 B5. Mr. Massa 58 Projections and Degree Estimates --Report on State of Higher Education 10:55 B6. Ms. Kang 60 Funding Data 11:15 B7. --Report on Strategic Finance Plan 91 --Discussion of the SCHEV Budget and 11:30 B8. Policy Development Items for the 2020- Ms. Kang 94 2022 Biennium
12:00 B9. --Update on Financial Aid Reform Study Mr. Andes 97 --Update on Items Related to the 12:15 B10. Dr. Huskey 99 Institutional Performance Standards 12:30 B11. --Motion to Adjourn C. COUNCIL MEETING (Lecture Hall A) 1:15 C1. --Call to Order and Announcements Ms. Connelly -- Approval of Minutes: May 20, 2019, Closed Session; May 20, 2019, Private 1:15 C2. Ms. Connelly 102 College Advisory Board; May 21, 2019, Council meeting --Introduction of Danville Community 1:20 C3. Dr. Ramsey 123 College President, Dr. Jacqueline M. Gill --Remarks from The Honorable Karen 1:40 C4. Jackson, Interim Executive Director, New Mr. Blake 124 College Institute --Remarks from Rhonda Hodges, Vice President for Workforce, Economic & 1:55 C5. Mr. Blake Community Development, Patrick Henry Community College 2:10 C6. --Report of the Agency Director Mr. Blake 125 2:35 BREAK C7. --Report from Committees --Academic Affairs Committee (see 2:50 C7a. Mr. Ampy 133 Section A) --Resources and Planning Committee 3:10 C7b. Mr. Slater 134 (see Section B) --Action on Meeting Dates for Calendar 3:30 C8. Mr. Blake 135 Year 2020 3:40 C9. --Receipt of Public Comment Ms. Connelly 3:45 C10. --Old Business Ms. Connelly 3:50 C11. --New Business Ms. Connelly 3:55 C12. --Receipt of Items Delegated to Staff Mr. Blake 137 July 2019 Agenda Book 4 Time Section Agenda Item Presenter Page 4:00 C13. --Motion to Adjourn Ms. Connelly
July 2019 Agenda Book 5 STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA ACADEMIC AFFAIRS COMMITTEE MAY 20, 2019 MINUTES
Ms. Webb called the meeting to order at 1:50 p.m., at the Lyda B. Hunt Dining Hall and Nuthouse at Mary Baldwin University in Staunton, Virginia. Committee members present: Rosa Atkins, Heywood Fralin, Carlyle Ramsey, and Katie Webb.
Committee members absent: Ken Ampy, and Gene Lockhart.
Staff members present: Joseph G. DeFilippo, Ashley Lockhart, Beverly Rebar, and Sylvia Rosa-Casanova.
APPROVAL OF MINUTES
On motion by Dr. Atkins, and seconded by Dr. Ramsey, the minutes from the March 18, 2019, meeting were approved unanimously.
Ms. Webb introduced and invited staff to present information on the following topics:
ACTION ON PROGRAMS AT PUBLIC INSTITUTIONS
In attendance: Susan Bosworth, Associate Provost for Institutional Accreditation & Effectiveness Rex Kincaid, Professor of Mathematics and Director of Computational & Applied Mathematics & Statistics
Dr. DeFilippo introduced the program proposal from the College of William & Mary in Virginia, Bachelor of Science (B.S.) in Computational and Applied Mathematics and Statistics (CIP: 27.0503). There was some discussion about duplication in growth disciplines that have matured into a state that would merit the existence of a degree program under this label.
On motion by Dr. Ramsey, seconded by Dr. Atkins, the following resolution was approved unanimously to be forwarded to the full Council:
BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to the College of William and Mary in Virginia to initiate a Bachelor of Science (B.S.) degree program in Computational and Applied Mathematics and Statistics (27.0503), effective fall 2019.
DISCUSSION OF PROGRAM PROPOSALS IN THE REVIEW PIPELINE
Dr. DeFilippo introduced a report of the program proposals that are currently under review as of May 6, 2019.
July 2019 Agenda Book 6 ACTION ON BACHELOR DEGREE PROGRAMS IN TEACHER EDUCATION AT PUBLIC INSTITUTIONS
In attendance: The College of William and Mary Susan Bosworth, Associate Provost for Institutional Accreditation & Effectiveness Leslie Grant, Associate Dean for Academic Programs, School of Education George Mason University Mark Ginsberg, (Dean, College of Education and Human Development) Ellen Rodgers, (Associate Dean, College of Education and Human Development) Susan Woodruff, (Coordinator for Academic Program Development) James Madison University Dr. Amy Thelk, (Director of Assessment) Kristi Shackelford, (Assistant Vice Provost) Old Dominion University Dr. Jeanie Kline, (SCHEV Liaison) Tammi Dice, (Associate Dean, Darden College of Education and Professional Studies) University of Virginia Jillian McGraw, (Director of Teacher Education) Christina Morell, (Associate Provost) Virginia Commonwealth University Dr. Colleen Thoma, (Associate Dean for Academic Affairs, VCU School of Education) Veronica Shuford, (Director for Program Development and Innovation and SCHEV Liaison) Virginia State University Dr. Robert Corley, (Interim Dean for the College of Education and as the Associate Vice-Provost for Graduate Programs) Dr. Tia Minnis, (Associate Vice Provost for Academic Affairs and Executive Director for Institutional Effectiveness)
Dr. DeFilippo introduced the 25 program proposals and provided a brief history of the BSEd in Virginia. He described the accelerated approval process, developed in cooperation with the Virginia Department of Education and the Secretary of Education, in order to have the programs established by the fall of 2019. There was some discussion about the consistency in type, and how these will increase teacher production by 400 candidates per year when they are fully matured. There was also discussion regarding the overall teacher shortage in the Commonwealth.
On motion by Dr. Atkins, seconded by Dr. Ramsey, the following resolution was approved unanimously to be forwarded to the full Council:
July 2019 Agenda Book 7 BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to the seven institutions listed below to implement the specified bachelor degree programs in teacher education, effective fall 2019. CWM BAEd Elementary Education 13.1202 GMU BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Early Childhood Education for Diverse Learners 13.1210 JMU BS Special Education 13.1001 BS Elementary Education 13.1202 BS Middle Grades Education 13.1203 BS Secondary Education 13.1205 BS Inclusive Early Childhood Education 13.1210 ODU BS Special Education 13.1001 BS Elementary Education 13.1202 BS Early Childhood Education 13.1210 BS Career and Technical Education 13.1309 UVA BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Early Childhood Education 13.1210 VCU BSEd Special Education and Teaching 13.1001 BSEd Elementary Education and Teaching 13.1202 BSEd Secondary Education and Teaching 13.1205 BSEd Health and Physical Education 13.1314 BSEd Early Childhood Education and Teaching 13.1210 VSU BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Middle School Education 13.1203 BSEd Innovative Technology Education 13.1206
ACTION ON UPDATED PROGRAM APPROVAL POLICY
Dr. DeFilippo introduced the updated program approval process and explained that the documents now contained feedback from IPAC. He described a two-stage system for new degree programs in order to provide transparency and predictability for these approvals. There was discussion about the differences between facilitated approvals and non-facilitated approvals, as well as program approvals and program modifications.
On motion by Dr. Atkins, seconded by Dr. Ramsey, the following resolution was approved unanimously to be forwarded to the full Council:
BE IT RESOLVED that the State Council of Higher Education for Virginia adopts the “Policy Outline for Program Approvals and Changes,” and directs staff to create guidance documents and administrative processes necessary to implement its provisions as soon as practicable.
ACTION ON PRIVATE POSTSECONDARY EDUCATION (PPE) INSTITUTIONAL CERTIFICATION (ART INSTITUTE AND SOUTH UNIVERSITY)
July 2019 Agenda Book 8 In Attendance: Newton Myvett, Institutional campus President (Art Institute) Kimberly Walsh, Director of State Licensing & Compliance (Art Institute) Eric Watson, Interim Campus Director (Art Institute) Linda Wood, Dean of Academics (Art Institute) Misty Blackston, Director of State Licensing and Military Benefits (South University) Jason C. Crittenden, PhD - Campus Director for Academic Affairs & Operations (Richmond) (South University) Don Johnson, DMgt - Campus Director for Academic Affairs & Operations (Virginia Beach) (South University)
Dr. DeFilippo introduced the action on private postsecondary education (PPE) institutional certification of the Art Institute and South University due to a change in ownership. He explained that they were essentially operating as the same kind of school, but that their financial instability indicator was a source of concern during the application process. He clarified that to choose to not recertify due to their financial health would force the schools to close immediately and would cause chaos and could hurt students.
There was extensive discussion about the stability indicator score and how it is related to the former ownership. However, it was elucidated that there was a guaranty instrument in place that is sufficient to cover current enrolled students should the school close due to financial constraints in the future. There was also discussion regarding a staff charge to audit the institutions and submit a report with information regarding its financial stability by January 2020.
On motion by Dr. Ramsey, seconded by Dr. Atkins, the following resolution was approved unanimously to be forwarded to the full Council:
BE IT RESOLVED that the State Council of Higher Education for Virginia certifies The Art Institute of Virginia Beach and South University to operate degree-granting postsecondary institutions in the Commonwealth of Virginia, effective May 21, 2019.
ACTION ON PRIVATE POSTSECONDARY EDUCATION (PPE) INSTITUTIONAL CERTIFICATION (DEVRY UNIVERSITY)
Dr. DeFilippo introduced the action on private postsecondary education (PPE) institutional certification for DeVry University, as they have changed ownership. He explained that DeVry University is currently in compliance and has a sufficient guaranty instrument.
On motion by Dr. Atkins, seconded by Dr. Ramsey the following resolution was approved unanimously to be forwarded to the full Council:
BE IT RESOLVED that the State Council of Higher Education for Virginia certifies DeVry University to operate a degree-granting postsecondary institution in the Commonwealth of Virginia, effective May 21, 2019.
July 2019 Agenda Book 9
REPORT OF THE STAFF LIAISON TO THE COMMITTEE
Dr. DeFilippo reported on staff activities and achievements.
ADJOURNMENT
Ms. Webb adjourned the meeting at 2:57 p.m.
______Katharine Webb Chair, Academic Affairs Committee
______Ashley Lockhart Staff, Academic Affairs
July 2019 Agenda Book 10 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs Committee #A3 – Action on Programs at Public Institutions
Date of Meeting: July 16, 2019
Presenter: Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
Program Presented for Consideration The College of William and Mary in Virginia, Bachelor of Arts (B.A.) in Japanese Studies (CIP 16.0302)
Financial Impact: See program summary below.
Timetable for Further Review/Action: N/A
Resolution:
BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to The College of William and Mary in Virginia to initiate a Bachelor of Arts (B.A.) degree program in Japanese Studies (16.0302), effective fall 2019.
July 2019 Agenda Book 11 The College of William and Mary in Virginia Bachelor of Arts (B.A.) in Japanese Studies (CIP: 16.0302)
Program Description The College of William and Mary in Virginia (CWM) is proposing the creation of a Bachelor of Arts (B.A.) degree program in Japanese Studies to be initiated fall 2019. The proposed program will be administered by the Department of Modern Languages & Literatures (MDLL).
Students will gain knowledge and skills in Japanese language, culture, and history, as well as extensive training in cultural-studies methodologies. Study abroad will constitute an important part of the major. The Japanese Program currently maintains three study- abroad programs: full-exchange programs with Keiō University, in Tokyo, and Akita International University, in northern Japan; and a new “send-only” program with Ritsumeikan University, in Kyoto.
The curriculum addresses a common set of learning outcomes that include cultural and historical literacy and linguistic proficiency. Competencies in critical thinking and problem solving are woven throughout the curriculum and culminate in the capstone experience.
The proposed major coursework would be fulfilled by a minimum of 33 credits: 1) at least 27 credits (nine courses) at the advanced level, with at least nine of those credits (three courses) taught in Japanese; and 2) six credits from outside the department. All courses are currently on the books and taught in the established departments, except for the capstone, which is a new course. Up to nine credits may be counted from courses taken at universities in Japan and applied toward JAPN Electives and/or interdisciplinary electives, with approval.
Justification for the Proposed Program The Japanese Studies program has witnessed dramatic growth since 2001, permitting the addition of a fourth position in 2007 and enrollment growth in program courses to 430 in AY 2016-17. In recent years, graduates with extensive coursework in Japanese Studies have secured jobs with such major corporations as Goldman Sachs in Tokyo, the toy-and-game giant Bandai, and Japan’s public broadcasting service, NHK. Others have gone on to graduate work in Japan-related fields at Harvard, Duke, Berkeley, Johns Hopkins, UC San Diego, U Hawaii, U Pitt, and more. The proposed B.A. degree program in Japanese Studies will build on this record of success, allowing CWM to prepare students to navigate the Japanese-speaking world and serve as experts on Japan in various roles in business, government service, non-profit organizations, and academia.
Japan is the world’s third-largest economy and one of the United States’ most important allies and trading partners. It exerts significant “soft-power” influence through the appeal of Japanese popular culture. Japanese has been identified as one of the ten most important business languages and one of the most common languages on the internet.
July 2019 Agenda Book 12 Despite this great importance, however, few possess the cultural and language skills to provide expertise on Japanese society, culture, politics, and markets. This is due in part to significant cultural barriers to entry. The U.S. Department of State categorizes Japanese as one of the most difficult languages for native English speakers to learn. It is also one of the less commonly taught languages (LCTL) in US secondary education. For these reasons, the State Department includes Japanese as one of just 14 languages in its Critical Language Scholarship Program. The State Department notes that Japanese provides “a competitive edge among Americans seeking to engage in East Asia’s booming global market,” and stresses the importance of both “Japanese language proficiency and cultural knowledge” in forming “successful cross-cultural partnerships…” (https://clscholarship.org/languages/Japanese).
Student Demand CWM evaluated student demand for the proposed BA in Japanese Studies from two sources of data: (1) enrollment in JAPN courses and (2) a student survey.
Strong enrollment in lower-level language courses indicates strong interest in Japanese Studies. Although it is one of the most difficult languages (and therefore is unlikely to appeal to students seeking simply to fulfill the foreign-language requirement), although it is a LCTL (and therefore sees few continuing students), and although it has lacked a major, Japanese Studies has enjoyed relatively high enrollment in first- and second- year language classes, generally ranking fourth among MDLL’s language programs. The most predictive comparison for Japanese is likely Chinese, since both are highly difficult LCTLs. Over the past five years, enrollment in first- and second-year Japanese courses combined has been consistently higher than in Chinese courses at those levels, even though Chinese has a degree program and Japanese does not. CWM anticipates that the introduction of a major will increase the number of students studying Japanese at all levels. Since it was introduced in 2008, the BA in Chinese Language and Culture has established itself as one of the most robust in the department, graduating an average of 12 students each year.
At the end of the spring 2019 semester, CWM conducted an online survey of students enrolled in its JAPN courses. Students were asked about the likelihood of declaring a major or double major in Japanese Studies if it were offered. Of the 73 students who responded to the questions, 38 (52%) indicated that they were, or would have been, likely or highly likely to declare a Japanese Studies major, 51 (70%) had declared a major and 22 (30%) had not yet done so.
Enrollment projections show a full-time equated student enrollment (FTES) of 12.0 in the program’s first year (2019-20). The projections continue as follows: FTES 2020-21, 24; 2021-22, 36; and 2022-23, 48. CWM anticipates 12 graduates each year beginning in 2023-24. If these enrollment and graduation projections are met, then this program will meet Council’s productivity/viability standards within five years, as required.
Market/Employer Demand The National Association of Colleges and Employers (NACE), the professional association for more than 8,100 college career service professionals representing more than 2,000 colleges and universities, has for years surveyed employers to learn “what
July 2019 Agenda Book 13 transferrable skills they seek in college graduates.” NACE has summarized their findings in six “competencies,” one of which is “global/intercultural fluency,” which they define as the competency to “value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions.” A follow up survey published last year found significant unmet need for these skills: only 20.7 percent of surveyed employers rated recent college graduates proficient in global/intercultural fluency. Cultural fluency ranked second only to “career management” in the degree to which college graduates were rated unprepared by prospective employers (https://www.naceweb.org/career-readiness/competencies/are-college-graduates- career-ready/)
Graduates of the proposed BA in Japanese Studies program will have acquired linguistic and cultural skills to serve in a variety of positions in business, professional services, government, non-government organizations, and academics that require fluency specific to Japan. These include positions in: content analysis and management for international media corporations such as Twitter; development for international entertainment corporations such as Nintendo; localization for global conglomerates such as Sony; editing for print and electronic media; program development for non- profits such as the Japan Society and the Japan Foundation; research and analysis for international think tanks; and more.
There is no single occupational track related to the proposed program in the major Labor Market Information systems. The Bureau of Labor Statistics (BLS) projects employment for interpreters and translators to grow 18 percent between 2016 and 2026, “much faster than the average for all occupations” (https://www.bls.gov/ooh /media-and-communication/interpreters-and-translators.htm#tab-1). The BLS specifies that demand should be strong for translators of Japanese and “job prospects should be best for those who have at least a bachelor’s degree and for those who have professional certification” (https://www.bls.gov/ooh/media-and-communication/ interpreters-and-translators.htm#tab-6).
Language instruction is another area of need for Japanese linguistic and cultural fluency. Survey data collected by the Japan Foundation indicates steady growth in the number of learners of Japanese at all levels (primary, secondary, and higher) and a decline in the number of instructors (https://www.jpf.go.jp/j/project/japanese/ survey/result/dl/survey_2015/Report_all_e.pdf), particularly as a generation hired during the nineteen-eighties gradually retires (https://usjetaa.org/becoming-a- japanese-teacher-after-jet/). BLS data project a growth of 8% for high school teachers, which is about average for all occupations. With a projected growth of 12%, job prospects for postsecondary foreign language and literature teachers is faster than the average for all occupations (https://www.bls.gov/ooh/education-training-and- library/postsecondary-teachers.htm#tab-6).
The Virginia Employment Commission (VEC) anticipates similar growth in demand for interpreter and translator positions (2016-26: +27.6%) and for secondary school teachers (the latter measured in aggregate; 2016-26: +11.72%).
July 2019 Agenda Book 14 Issues of Duplication No public 4-year institution offers a bachelor degree in Japanese Studies, though the University of Virginia offers a major under its Interdisciplinary Studies bachelor program. The UVA major is structured similarly with a slightly higher minimum requirement (15 credits) for advanced Japanese language coursework
Resource Needs CWM attests that it has the faculty, classified support, equipment, space, library, and other resources necessary to initiate the proposed BA in Japanese Studies. The proposed program will require a total of .56 FTE faculty instructional effort in 2019-20, rising to 2.93 FTE faculty by the target year 2023-24. CWM affirms that the institution will not seek additional state resources to initiate and sustain the proposed program.
Board Approval The CWM Board of Visitors approved the proposed program on September 28, 2018.
Staff Recommendation Based on a review of the application, staff recommends that the Academic Affairs Committee vote to approve, disapprove, or approve with condition the Bachelor of Arts (B.A.) degree program in Japanese Studies (16.0302). If approved, adopt the following resolution and transmit it to Council:
BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to The College of William and Mary in Virginia to initiate a Bachelor of Arts (B.A.) degree program in Japanese Studies (16.0302), effective spring 2020.
July 2019 Agenda Book 15 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs Committee #A4 – Update on Program Proposals in the Review Pipeline
Date of Meeting: July 16, 2019
Presenter: Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
Presented here is a table showing new degree program proposals from Virginia public institutions, as of June 26, 2019. The table shows programs in the review “pipeline” at SCHEV, including the date of submission and whether feedback has been provided to the institution.
Materials Provided:
Academic degree program proposals in the review pipeline, as of June 26, 2019.
Financial Impact: N/A
Timetable for Further Review/Action: N/A
Resolution: N/A
July 2019 Agenda Book 16 Academic degree program proposals in the review pipeline, as of 6/26/2019.
Date Institution Name Degree Title CIP Code Comments Received 3/28/19 College of William and Mary B.S. Data Science 30.0801 Under Review 10/15/18 College of William and Mary B.A. Japanese Studies 16.0302 On Agenda 1/7/19 George Mason University Ph.D. Business 52.0201 Feedback provided 1/23/19 George Mason University M.S. Climate Science 40.0401 Feedback provided 5/7/19 George Mason University M.S. Cyber Security Engineering 29.0207 Under review 1/15/19 George Mason University LL.M. Cyber, Intelligence, and National Security 22.0209 Feedback provided 2/22/19 Old Dominion University M.S. Data Science & Analytics 11.0802 Feedback provided 5/2/19 Radford University M.S. Athletic Training 51.0913 Under review 1/7/19 University of Virginia M.A. Media, Culture, and Technology 09.0199 Feedback provided 5/15/19 University of Virginia M.U.D. Urban Design 04.0902 Under review 5/28/19 Virginia Commonwealth University B.S. Health Sciences 51.0701 Under review 7/5/18 Virginia Commonwealth University Ph.D. Special Education and Disability Policy 13.1099 No longer under review. Via External Review process not recommended for approval at this time.
July 2019 Agenda Book 17 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs Committee #A5 – Action on Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs
Date of Meeting: July 16, 2019
Presenter: Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
The 2018 General Assembly passed, and Governor Northam signed into law, HB919/SB631, which addressed many aspects of transfer-related policy. Specifically, it made revisions to Code of Virginia § 23.1-203, with updated and expanded policy responsibilities for SCHEV. Among provisions of the bill were new requirements for two recently-created transfer credentials, the Passport and the Uniform Certificate of General Studies (UCGS). In response to these requirements, staff developed the proposed Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs (Policy). The Policy has been developed in collaboration with the public higher education institutions.
HB919/SB631 requires that the Passport and UCGS consist of courses that, when transferred, satisfy specific lower-division general education requirements at all the public four-year institutions (except the Virginia Military Institute). According to the Policy, the Passport will be a 16-credit hour program consisting of five broad general education categories: Written Communication, Humanities/Fine Arts or History; Social and Behavior Sciences, Natural Sciences; and Mathematics. Students will be required to take one course per category to complete the Passport. The UCGS is a 30-credit hour program consisting of the same general education categories found in the Passport. Students are required to take one course per category and in some cases, will be required to take two or more courses per category to complete the UCGS. All Passport courses will count toward the UCGS, but not necessarily vice versa.
The Policy presented here for Council’s consideration defines the Passport and UCGS programs and conditions governing the transferability of constituent courses. Major elements of the Policy include:
Definition of the Passport and UCGS programs
July 2019 Agenda Book 18 Course waiver process defined by legislation Process for modification of the Passport and UCGS course roster Requirements for an annual report on transfer efficiency Inclusion of the Passport and UCGS in dual enrollment agreements between community colleges and school districts
Appendix A to the Policy specifies 24 courses to be included in the Passport. The Passport course roster was developed by staff in consultation with the Virginia Community College System (VCCS) and the four-year institutions through several meetings of Dual Enrollment and Passport Advisory Committee (DEPAC). The included courses are supposed to have universal transferability toward general education requirements at each public four-year institution. The course roster in its current form does not adhere strictly to that requirement, as JMU does not accept English 111, and CNU does not accept Math 154 toward general education. It is anticipated the Passport course roster will expand by spring 2020 as a result of course redesign efforts by the VCCS. Development of a UCGS Course Roster is scheduled to begin at the July 2019 meeting of DEPAC with a planned completion date of January 2020.
Following Council adoption of the Policy, the community college system will begin preparations to start offering the Passport in AY 2020-21.
Materials Provided:
Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs
Governing Sections of the Code of Virginia: o § 23.1-203 (20). Duties of Council o § 23.1-907. Articulation, dual admissions, and guaranteed admissions agreements; admission of certain comprehensive community college graduates.
Financial Impact: The Policy will improve consistency in transferability of courses, as well as transparency about how those courses transfer. This will empower students to improve their planning for the financing of higher education, including the lowering of costs and reduction of time to degree.
Timetable for Further Review/Action: The Policy will take effect immediately. SCHEV will continue working with institutions through AY 2019-20 on identifying courses that will count toward filling out the UCGS and increasing the roster of courses that will transfer toward general education at four- year institutions for both the Passport and the UCGS.
Staff Recommendation Based on consultation with institutions, staff recommends that the Academic Affairs Committee vote to approve, disapprove, or approve with condition the Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs. If approved, adopt the following resolution and transmit it to Council:
July 2019 Agenda Book 19
BE IT RESOLVED that the State Council of Higher Education for Virginia, in accord with Code of Virginia § 23.1-905.1, adopts the Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs, effective immediately.
July 2019 Agenda Book 20 Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs
Code of Virginia §23.1-203 states:
The Council shall: Develop, pursuant to the provisions of §23.1-907, guidelines for articulation, dual admissions, and guaranteed admissions agreements, including guidelines related to a one-year Uniform Certificate of General Studies Program and a one-semester Passport Program to be offered at each comprehensive community college. The guidelines developed pursuant to this subdivision shall be developed in consultation with all public institutions of higher education in the Commonwealth, the Department of Education, and the Virginia Association of School Superintendents and shall ensure standardization, quality, and transparency in the implementation of the programs and agreements. At the discretion of the Council, private institutions of higher education eligible for tuition assistance grants may also be consulted.
The policy guidelines offered here apply to implementation of the Passport and Uniform Certificate of General Studies (UCGS) Programs required by §23.1-907 (B)-(C).
1) The Passport is a 16-credit hour two-year college program in which all courses are transferable and shall satisfy a lower-division general education requirement at any public institution of higher education. Passport courses may satisfy a general education requirement without having a specific course equivalent at the receiving institution. 2) The Passport shall be a component of the UCGS. 3) The UCGS is a 30-credit hour program where all courses shall be transferable and satisfy a lower-division general education requirement at any public institution of higher education. UCGS courses may satisfy a general education requirement without having a specific course equivalent at the receiving institution. 4) Both the Passport and UCGS will be composed of native college coursework only. Credit awarded for prior learning will not be included in either the Passport or UCGS. Prior learning includes, but not limited to, course credit for Advanced Placement, Cambridge, CLEP, IB, or military training. 5) According to the Southern Association of Colleges and Schools Commission on Colleges’ accreditation standards, institutions are required to have a general education component to their undergraduate programs that ensure a breath of knowledge in the areas of humanities/fine arts, social/ behavioral sciences, and natural science/mathematics. A general education course should be taught at college-level and in manner that does not focus on specific skill, techniques, or procedures to any particular occupation or profession. 6) Math requirements differ depending on whether students are pursuing degree programs requiring the study of calculus. Therefore, math offerings included in the Passport and UCGS are divided into two groupings depending on whether they support degree programs requiring calculus or quantitative/statistics
July 2019 Agenda Book 21 pathways. Two-year colleges shall ensure that students receive advisement as to which math course(s) they should take, given the degree program(s) they intend to pursue. 7) The Passport and UCGS course roster are approved through a process administered by SCHEV. The roster is included here in Appendix A, and will be posted publicly. Upon completion of the initial Passport and UCGS course roster, any changes are subject to SCHEV approval. Institutions wishing to add, remove, or review a course in the Passport or UCGS roster must submit a request to SCHEV. The “Request for Modification of Passport or Uniform Certificate of General Studies Course Roster” can be found in Appendix B. 8) For purposes of Passport and UCGS transferability, four-year institutions will honor the catalog in effect at the time of the student’s first enrollment at the two- year institution. For students maintaining continuous enrollment, this entitlement will be in effect for three years from the time of the student’s first enrollment at the two-year institution. 9) Both the Passport and UCGS shall be made available on the Online Virginia Network. 10) SCHEV will prepare a comprehensive annual report on the effectiveness of transfer, elements of that report are listed below: completion rates, average time to degree, credit accumulation, post-transfer student academic performance, and comparative efficiency. 11) Two-year colleges shall include the Passport and the UCGS in dual enrollment agreements made with school districts. 12) § 23.1-907(C) allows institutions to seek a waiver “from the Council from accepting the transfer of a UCGS Program or Passport Program course to satisfy the requirements for the completion of a specific pathway or degree.” Any such waiver must be approved by SCHEV and shall not apply across the board to all programs or pathways, i.e. each waiver request must be tailored to a specific program or pathway. Applicability of the Waiver Provision. Generally, the need for a waiver will arise when the same course is accepted toward a general education requirement for one program or pathway but not for another program or pathway. Therefore, waivers must be sought for, and only for, programs or pathways that do not accept a course toward general education that is otherwise normally accepted as a general education course at the institution. Waiver Elements. The waiver request shall provide the name of the institution; institutional contact and title; Passport or UCGS course for which the waiver is requested; an alternative course or courses offered through the two-year institution; and a justification for the waiver in terms of a specific program or pathway. Process. The institution shall submit the “Waiver Request Form” found in Appendix C. Completed forms will be submitted to SCHEV’s Director of Academic Affairs. SCHEV will provide official notice that the waiver has July 2019 Agenda Book 22 been approved, and the waiver shall remain in effect unless and until the institution notifies SCHEV it is no longer necessary. Two-year institutions will be notified upon approval.
July 2019 Agenda Book 23 APPENDIX A APPROVED PASSPORT COURSE ROSTER (July 2019)
Passport Course Roster
Select one course from each area of study
1) Written Communication: - ENG 111 – College Composition I*
2) Humanities and Fine Arts OR History: - ART 101 – History and Appreciation of Art I - ART 102 – History and Appreciation of Art II - ART 201 – History of Art I - ART 202 – History of Art II - HIS 111 – History of World Civilization I - HIS 112 – History of World Civilization II - HIS 121 – United States History I - HIS 122 – United States History II
3) Social and Behavioral Sciences: - ECO 201 – Principles of Macroeconomics - PLS 135 – American National Politics - PLS 211 – U.S. Government I - PSY 200 – Principles of Psychology - SOC 211 – Principles of Anthropology
4) Natural Sciences: - BIO 101 – General Biology I - CHM 101 – Introductory Chemistry I - CHM 111 – General Chemistry I
5) Mathematics: Quantitative/Statistics Pathway: - MTH 154 – Quantitative Reasoningt - MTH 155 – Statistical Reasoning^
Calculus Pathway: - MTH 161/162 – PreCalculus I/ PreCalculus II** - MTH 167 – PreCalculus with Trigonometry** - MTH 245 – Statistics I - MTH 261 – Applied Calculus I - MTH 263/264 – Calculus I/Calculus II
July 2019 Agenda Book 24 Notes:
* = JMU does not accept ENG 111 toward satisfaction of general education requirements. t = CNU does not accept MTH 154 toward satisfaction of general education requirements. ^ = Course under review at GMU ** = MTH 161/162 and 167 should only be taken by students preparing for calculus or for four-year degree programs that require study in College Algebra/PreCalc. Precalculus may not satisfy general education and may not receive transfer credit.
- W&M does not have a college-wide general education composition requirement. ENG 111 will not count toward satisfaction of general education requirements but students will receive generalized credit for the course.
- Some courses in the Passport and UCGS may not satisfy program specific general education requirements.
- Code of Virginia § 23.1-907(H) exempts VMI from participation in the Passport and UCGS programs.
July 2019 Agenda Book 25 Relevant Sections of the Code of Virginia:
§ 23.1-203 (20). Duties of Council 20. Develop, pursuant to the provisions of § 23.1-907, guidelines for articulation, dual admissions, and guaranteed admissions agreements, including guidelines related to a one-year Uniform Certificate of General Studies Program and a one-semester Passport Program to be offered at each comprehensive community college. The guidelines developed pursuant to this subdivision shall be developed in consultation with all public institutions of higher education in the Commonwealth, the Department of Education, and the Virginia Association of School Superintendents and shall ensure standardization, quality, and transparency in the implementation of the programs and agreements. At the discretion of the Council, private institutions of higher education eligible for tuition assistance grants may also be consulted.
§ 23.1-907. Articulation, dual admissions, and guaranteed admissions agreements; admission of certain comprehensive community college graduates. A. The board of visitors of each baccalaureate public institution of higher education shall develop, consistent with Council guidelines and the institution's six-year plan as set forth in § 23.1-306, articulation, dual admissions, and guaranteed admissions agreements with each associate-degree-granting public institution of higher education. Such guaranteed admissions agreements may provide for the guaranteed admission of a student who earns an associate degree concurrently with a high school diploma through a dual enrollment program, in addition to any guaranteed admission for a student who earns an associate degree post-high school. B. The System, in cooperation with the Council and each public institution of higher education, and consistent with the guidelines developed pursuant to subdivision 20 of § 23.1-203, shall establish a one-semester Passport Program and a one-year Uniform Certificate of General Studies Program. The Passport Program shall consist of 15 course credit hours and shall be a component of the 30-credit-hour Uniform Certificate of General Studies Program. Each Uniform Certificate of General Studies Program and Passport Program course shall be transferable and shall satisfy a lower division general education requirement at any public institution of higher education. The Uniform Certificate of General Studies Program and Passport Program shall be available at each comprehensive community college and through the Online Virginia Network. C. The Council shall establish procedures under which a baccalaureate public institution of higher education may seek a waiver from the Council from accepting the transfer of a Uniform Certificate of General Studies Program or Passport Program course to satisfy the requirements for the completion of a specific pathway or degree. A waiver shall not be granted allowing a baccalaureate public institution to (i) generally reject the transfer of all coursework that is a part of the Uniform Certificate of General Studies Program or Passport Program or (ii) generally reject the transfer of a course from the Uniform Certificate of General Studies Program or Passport Program for all pathway maps and degrees. An application for a waiver shall identify with particularity the course for which the institution is seeking a waiver and the particular pathway or degree to which the waiver would apply. The application shall provide justification for the waiver and shall designate alternative courses offered through the System that may be completed by a student in order to complete a transferable, 30-credit-hour Uniform Certificate or 15-credit-hour Passport. The Council shall adopt guidelines regarding the criteria to be used to review and issue decisions regarding waiver requests. Such July 2019 Agenda Book 26 waiver requests shall only be granted if the baccalaureate public institution of higher education provides evidence that the specified pathway or degree requires a specialized, lower division course not available through the System. Once approved, notice of a waiver granted by the Council shall be included in the online portal established pursuant to § 23.1-908. D. The Council shall develop guidelines for associate-degree-granting and baccalaureate public institutions of higher education to use in mapping pathways for the completion of credits in particular programs of study, including the courses recommended to be taken in a dual enrollment, comprehensive community college, and baccalaureate public institution setting in order to pursue a specific degree or career. Such guidelines shall define the elements of a pathway map and identify the pathway maps to be developed. Initial guidelines adopted for mapping such pathways shall establish a multiyear schedule for the development and implementation of pathway maps for all fields of study. E. Each baccalaureate public institution of higher education, in cooperation and consultation with the System, shall develop pathway maps consistent with the guidelines established pursuant to subsection D. Such pathways maps shall clearly set forth the courses that a student at a comprehensive community college is encouraged to complete prior to transferring to the baccalaureate institution. The goal of the career education pathway maps shall be to assist students in achieving optimal efficiencies in the time and cost of completing a degree program. Such program map shall also clearly identify the courses, if any, for which the baccalaureate institution has received a waiver from transfer pursuant to subsection C. F. The Council shall prepare a comprehensive annual report on the effectiveness of transferring from comprehensive community colleges to baccalaureate public institutions of higher education, including a review of the effectiveness of the use of pathway maps in achieving efficiencies and cost savings in the completion of a degree program. The report shall include the following elements: completion rates, average time to degree, credit accumulation, post-transfer student academic performance, and comparative efficiency. The Council shall adopt guidelines for data submission from public institutions of higher education necessary for such report, and all institutions shall report such data in accordance with the guidelines. The report shall be made publicly available on the Council website and on the online portal maintained pursuant to § 23.1- 908. G. Each comprehensive community college shall develop agreements for postsecondary attainment with the public high schools in the school divisions that such comprehensive community college serves specifying the options for students to complete an associate degree, the Passport Program, or the Uniform Certificate of General Studies Program concurrent with a high school diploma. Such agreements shall specify the credit available for dual enrollment courses and Advanced Placement courses with qualifying exam scores of three or higher. H. The provisions of this section shall not apply to any public institution of higher education established pursuant to Chapter 25 (§ 23.1-2500 et seq.).
July 2019 Agenda Book 27 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs #A6 – Update on Graduate Outcome Survey
Date of Meeting: July 16, 2019
Presenters: Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning [email protected]
Dr. James Ellis VCU Survey and Evaluation Research Laboratory [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: March 18-19, 2019 Action: Council received an update on the graduate outcomes survey and discussed potential survey questions.
Background Information/Summary of Major Elements:
The 2019 General Assembly passed an amended budget allocating $750,000 for the administration of a one-time survey of graduates of public institutions of higher education. This funding allocation was based on a request from Council for $1,250,000 for a survey to determine the success of Virginia graduates in securing employment, earning wages, and contributing to the civic life of their communities.
SCHEV has entered into a Memorandum of Understanding (MOU) with the VCU Survey and Research Evaluation Laboratory to conduct the survey and analyze and report on its results. Dr. Ellis will provide a presentation on the MOU work plan and initial discussions with institutional representatives.
Materials Provided:
PowerPoint presentation: “Overview of the SCHEV Post-College Outcomes Study”
Financial Impact: N/A
Timetable for Further Review/Action: Continuing updates will be provided at Council meetings through July 2020.
Resolution: N/A
July 2019 Agenda Book 28 Overview of the SCHEV Post-College Outcomes Study Presented to the State Council of Higher Education for Virginia July 16, 2019
Survey and Evaluation Research Laboratory Center for Public Policy L. Douglas Wilder School of Government and Public Affairs Virginia Commonwealth University
July 2019 Agenda Book 29 Survey and Evaluation Research Laboratory
• Founded in 1982 • Full-service academic and applied research center • Project design, development, execution, analysis, reporting • 8 full-time and 7 part-time staff including 3 full-time Ph.D. researchers • Understanding and appreciating the public service mission • Collaborative approach to designing and executing research
July 2019 Agenda Book 30 Post-College Outcomes – Considerations
• Success and productivity are not solely reducible to income • Life choices are driven by multiple factors, not just college degrees • Results of a post-college outcomes study could enhance public confidence in the quality, utility and/or purposes of higher education in Virginia
July 2019 Agenda Book 31 Examples of Research Questions for the Study • Employment status of graduates • Relationship between a student’s education and employment • Are salaries commensurate with level of education (controlling for profession and location)? • Do graduates remain in Virginia? If they leave, do they return? • How do graduates contribute to the civic life of their communities? • Are graduates satisfied with their professional circumstances and opportunities?
July 2019 Agenda Book 32 Survey Design – General • Maximize survey response rates • Customized design and development to fit research needs • Good stakeholder input • A well-articulated pilot survey • A probability-based sample allows generalization of the results • Link to enhanced data • Total Survey Error: a framework for identifying and suppressing errors – a balancing act among costs and biggest threats of error
July 2019 Agenda Book 33 Survey Design – Sampling Scheme
SCHEV list
Survey Sample Linked data (Enhanced VLDS Responses and contact info)
July 2019 Agenda Book 34 General Survey Parameters • About 20% of SCHEV records matched on email address; about 60% matched on postal address • Incorporate mail to legitimize the survey, deliver small incentives and represent those without email matches • Offer paper and web-based survey modes • Pursue methods to reach a sample of the 40% with no matches • Sweep existing literature for model questions in the public domain • Pilot of about 3,600; production survey of about 36,000 • Assume a 20% response rate but try for better; maximize sample size
July 2019 Agenda Book 35 Overall Project Plan • Design (Jul-Aug) – lit review, advisory committee, focus groups, additional stakeholder input • Develop (Aug-Sep) – draft questionnaire, cognitive interviews, revise • Pilot (Oct-Nov) – test protocols, strata, linkages, questions, other • Revise (Dec) – stakeholder input, final questionnaire & sampling plan • Production (Jan-Mar) – large-scale, multi-mode (mail, web) • Analysis (Apr-Jun) – multifaceted • Reporting (May-Jun) – intensive
July 2019 Agenda Book 36 Advisory Committee Tentative Schedule • 6/27/2019 (Thu) – convene, orient, discuss roles • 7/18/2019 (Thu) – updates from the Council meeting, preparations for focus groups, data and sampling thoughts to date • 8/22/019 (Thu) – review and discuss input from focus groups, discuss draft survey questionnaire • 9/19/2019 (Thu) – review and finalize committee input for the pilot • No October meeting – possible phone or email update on pilot • 11/14/2019 or 11/21/2019 (Thu) – initial results from the pilot • 12/12/2019 (Thu) – final meeting for input before production survey
July 2019 Agenda Book 37 Stakeholder Input
• The advisory committee is the primary mechanism for stakeholder input from the institutions • Supplemented by an open online panel • 8 focus groups around Virginia will be the primary mechanism for stakeholder input from college graduates • Supplemented by literature review and outreach to groups
July 2019 Agenda Book 38 SERL Contact
Jim Ellis, Ph.D. Survey and Evaluation Research Laboratory Virginia Commonwealth University [email protected] 804-828-2839
July 2019 Agenda Book 39 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs #A7 – Update on Student Learning Assessment and Quality in Undergraduate Education
Date of Meeting: July 16, 2019
Presenter: Dr. Jodi Fisler Associate for Assessment Policy & Analysis [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: July 18, 2017 Action: Council adopted the Policy on Student Learning Assessment and Quality in Undergraduate Education.
Background Information/Summary of Major Elements:
In July 2017, Council adopted its Policy on Student Learning Assessment and Quality in Undergraduate Education (Policy) in answer to its responsibility under Code of Virginia § 23.1-203, which states:
[The Council shall…] in cooperation with public institutions of higher education, develop guidelines for the assessment of student achievement. Each such institution shall use an approved program that complies with the guidelines of the Council and is consistent with the institution’s mission and educational objectives in the development of such assessment. The Council shall report each institution’s assessment of student achievement in the revisions to the Commonwealth’s statewide strategic plan for higher education.
Goal #2 of the Virginia Plan for Higher Education directs SCHEV to “optimize student success for work and life,” and, specifically, to “strengthen curricular options to ensure that graduates are prepared with the competencies necessary for employment and civic engagement.” Priority Initiative #4 for 2016 includes a commitment to “collaborate with institutions to measure the quality of undergraduate education, including civic engagement of graduates and relevance to demand occupations across regions of the state.”
This Policy identifies critical competencies for student success and establishes guidelines for the assessment of student achievement in accordance with Goal #2 and Initiative #4 of the Virginia Plan and in fulfillment of Council’s statutory duty as cited above. The policy is grounded in the belief that good assessment is a valuable tool that,
July 2019 Agenda Book 40 properly wielded, helps to improve and enhance teaching and facilitate greater levels of student learning.
Materials Provided:
Dr. Jodi Fisler will make a PowerPoint presentation at the meeting on current developments in the fulfillment of Council’s policy, including the state of institutional work on assessing and improving educational quality.
Financial Impact: N/A
Timetable for Further Review/Action: N/A
Resolution: N/A
July 2019 Agenda Book 41 State Council of Higher Education for Virginia Agenda Item
Item: Academic Affairs Committee #A8 – Report of the Staff Liaison to the Committee
Date of Meeting: July 16, 2019
Presenter: Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements: N/A
Materials Provided:
“Report of the Staff Liaison to the Academic Affairs Committee,” by Dr. Joseph G. DeFilippo.
Financial Impact: N/A
Timetable for Further Review/Action: N/A
Resolution: N/A
July 2019 Agenda Book 42 Report of the Staff Liaison to the Academic Affairs Committee, July 2019
Dr. Joseph G. DeFilippo Director of Academic Affairs & Planning
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Southern Regional Education Board (SREB) Darlene Derricott and Emily Hils attended the Southern Regional Education Board (SREB) Academic Common Market State Coordinators Meeting in Atlanta, Georgia (May 2). State Coordinators discussed the reporting, program practices and procedures, and student data privacy. Ms. Wanda Barker, Director of Education Technology and Multistate Cooperative Programs for SREB, explained updates to SREB’s databases and facilitated conversation among coordinators to highlight best practices. Darlene Derricott and Emily Hils attended the Southern Regional Education Board (SREB) State Authorization Reciprocity Agreement (SARA) Steering Committee Meeting in Jacksonville, Florida (June 4-5). Member states discussed policy changes, the financial eligibility requirement, state policies/practices, and renewals. Dr. Lori Williams was introduced as the new President of NC-SARA, replacing Dr. Marshall Hill. Member states provided updates on their institutions and discussed a framework for regional guidelines.
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Staff Activities and Recognition
Darlene Derricott Attended the United States Distance Learning Association (USDLA) Annual Conference held in Nashville, Tennessee (May 20-23). The conference included presentations and topics related to 21st century technology and artificial intelligence, licensing of students in highly regulated fields, best practices in distance learning, on-line accessibility, state authorization, and federal requirements for distance education. Members engaged in inactive services and discussions on using technology to create learning cultures, hybrid programs and new paradigms for success.
Jodi Fisler Attended the College Board's CLEP State Agency Roundtable in New York (May 23). Participants discussed state policies regarding credit for performance on CLEP exams. Led a "day of dialogue" at Reynolds Community College (June 7). Approximately 70 faculty and academic staff from two-year and four-year institutions across Virginia spent the day exploring how SCHEV and institutions could better support faculty who want to improve their teaching practices. Members of the first cohort of SCHEV-sponsored Faculty Learning Communities shared their perspectives on that experience and offered insights on how the opportunity might be improved in the future.
July 2019 Agenda Book 43 Attended the Global Forum on Academic Freedom, Institutional Autonomy and the Future of Democracy, held at the Council of Europe in Strasbourg, France (June 20-21). SCHEV was invited to participate because of Virginia's state-level commitment to promoting civic engagement through higher education.
Ashley Lockhart Participated in an interview with the Richmond ABC news affiliate on the teacher shortage in Virginia and the impact of the new teacher education program approvals (June 26). Hosted the Post-College Outcomes Project Advisory Committee at SCHEV’s offices (June 27). The meeting featured a presentation from Jim Ellis of VCU and a robust discussion on the role of the advisory committee in the formation of the alumni survey. Attended the Virginia Higher Education Substance Use Advisory Committee meeting at Virginia ABC headquarters in Richmond, Virginia (June 28). She was appointed as the SCHEV representative to the Executive Council. Hosted the Advisory Committee on Disabilities Access to Higher Education at SCHEV’s offices (July 9). There was a special presentation from Steven Gordon, Assistant United States Attorney and Civil Rights Enforcement Coordinator for the Eastern District of Virginia on subjects such as learning disabilities, mental health issues, athletic participation, transportation, and architectural accessibility.
Sylvia Rosa-Casanova Attended the celebration of the 75th Anniversary of the GI Bill at John Tyler Community College and participated in a panel discussion regarding regulation and compliance of education and training facilities where veterans can attend using their educational benefits.
Academic Affairs Staff: Dr. Joseph G. DeFilippo, Director, Academic Affairs & Planning Ms. Darlene Derricott, Senior Coordinator, Academic Services Dr. Jodi Fisler, Associate for Assessment Policy & Analysis Ms. Emily Hils, Academic Programs and Services Specialist Ms. Ashley Lockhart, Coordinator for Academic Initiatives Dr. Monica Osei, Associate Director for Academic Programs & Instructional Sites Ms. Beverly Rebar, Senior Associate for Academic & Legislative Affairs Ms. Sylvia Rosa-Casanova, Director, Private Postsecondary Education Dr. Paul Smith, Senior Associate for Student Mobility Policy & Research
July 2019 Agenda Book 44 STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA RESOURCES AND PLANNING COMMITTEE MAY 20, 2019 MINUTES
Marge Connelly, the committee chair, called the meeting to order at 1 p.m. in the Miller Chapel, Mary Baldwin University, Staunton, Virginia. The committee members present: Marge Connelly, Heywood Fralin, Victoria Harker, Stephen Moret, William Murray, Minnis Ridenour and Tom Slater.
The following committee members were absent: Henry Light.
Staff members present: Lee Andes, Peter Blake, Alan Edwards, Jean Huskey, Wendy Kang, Tod Massa, Laura Osberger, Lee Ann Rung, Emily Salmon and Kristin Whelan.
APPROVAL OF MINUTES
On a motion by Mr. Murray and seconded by Mr. Slater, the minutes from the March 18, 2019, meeting were approved unanimously.
ACTION ON TUITION MODERATION FUND DELEGATION TO STAFF TO CERTIFY INSTITUTIONS ELIGIBLE FOR THE FUND
Ms. Kang introduced the action to allow SCHEV staff to certify that public Virginia institutions meet the tuition rate maintenance requirements needed to access the Tuition Moderation Fund as established by the 2019 General Assembly.
On a motion from Mr. Murray, seconded by Mr. Slater, the following resolution was approved unanimously to be forwarded to the full Council:
Be it resolved that the State Council of Higher Education for Virginia delegates to SCHEV staff the responsibility to certify institutions that comply with requirements of the tuition moderation fund as established under Item 253.50 of the 2019 Virginia Acts of Assembly Chapter 854.
DISCUSSION OF THE COMMONWEALTH GRADUATE ENGINEERING PROGRAM (CGEP)
Dr. Huskey provided background information on the CGEP consortium created in 1983 to deliver graduate engineering courses via distance learning. The purpose of the CGEP is to provide engineers and other qualified students with a strong foundation in the sciences a convenient method of pursuing engineering Master’s degree coursework.
The following institutions participate and are degree awarding: Virginia Tech, the University of Virginia, Virginia Commonwealth University, Old Dominion University, George Mason University and Virginia State University. The University of Mary
July 2019 Agenda Book 45 Washington, the Southern Virginia Higher Education Center, and the Center for Advanced Engineering and Research serve as receiver sites and marketing partners.
Dr. Huskey introduced the CGEP Director at Virginia Tech, Glenda Scales, to provide the committee further background and current developments with the program. Dr. Scales described how the demand for the CGEP degree programs has grown so that their ability to match this marked demand for engineers has challenged the budget and resources of the consortium. The arrival of Amazon will further increase this demand.
The CGEP proposes to centralize student and industry services to improve the student experience. Specifically, CGEP is seeking support for the following improvements to the program areas: faculty recruitment, marketing, evaluation and assessment and expanded course offerings. The CGEP would also like to create one application for the programs. The consortium also would like to provide student success coaches.
The committee requested information on how the CGEP program supports the Virginia Plan for Higher Education. Dr. Scales noted that there 6500 students enrolled in the program and that approximately 1100 attain the degree for which they apply. Centralizing the CGEP student services would help the program track student outcomes more accurately.
The goal, as described by Dr. Scales, is a 20% increase in all credentialing in the program and a greater collaboration between higher education and industry.
REPORT ON THE STRATEGIC FINANCE PLAN
Ms. Kang reported to the committee the progress of the strategic finance plans.
Working with HCM Strategists, SCHEV staff is updating the finance plan to align funding to meet the educational attainment objective and goals of The Virginia Plan for Higher Education. A full report will be presented to the Council at the June 14 retreat.
Ms. Kang explained that 2019 is a budget development year in the biennial budget process. Along with revisiting recommendations from prior years, SCHEV staff is looking for input from the Council to prioritize budget initiatives. The following are the suggestions of topics for further study that were proposed by the committee:
1. Use the Educational Attainment report to encourage institutions to support attainment goals. 2. Concentrate on students who are near degree completion to improve attainment. 3. Create a centralized service fund to incentivize institutional cooperation. Sharing services for cybersecurity programs was an example provided. 4. Shift financial aid approach to base it on access, workforce alignment and capacity. 5. Target investment in career planning and placement.
July 2019 Agenda Book 46 The 6-year plan is also progressing and SCHEV will have a better idea of what the institutions are expecting from the budget process by July 1.
UPDATE ON COMMONWEALTH RESEARCH AND TECHNOLOGY STRATEGIC ROADMAP
Ms. Salmon provided the committee an update on her work to identify and assemble a panel of independent experts to consult with her through the Roadmap development process. The establishment of an expert panel is a statutory requirement of the Commonwealth Research and Technology Strategic Roadmap. Panelists will represent higher education, startups, existing Virginia industries and national research entities.
Ms. Salmon shared that the first panel convened in May. She will interview each panel member individually before the second convening of the panel. The timing of the second panel meeting will be in keeping with the goal of Roadmap completion by the fall.
UPDATE ON SIX-YEAR PLAN PROCESS
Dr. Huskey updated the committee on the progress of the work on the six-year plans. She explained that one of the goals this year is to make the plan more targeted. The Op Six group made many updates to streamline the materials and accommodate the new reporting requirements. The updates include the following:
Plans must now align with the four goals of the Virginia Plan and state priority areas. Plans for tuition and fee predictability. Request for an institutional performance pilot. Requests for general fund.
The six-year plan process has many components and deadlines. The staff will hold 18 meetings in five weeks with the institutions.
MOTION TO ADJOURN
The Chair adjourned the meeting at 2:50 p.m.
______Marge Connelly Committee Chair
______Kristin Whelan Coordinator, Executive & Board Affairs
July 2019 Agenda Book 47 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B3 - Action on Foster Child Grant Regulations
Date of Meeting: July 16, 2019
Presenter: Lee Andes Assistant Director for Financial Aid [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
The purpose of this agenda item is to approve foster care grant regulations based on legislation passed during the 2019 General Assembly session that expanded eligibility for the program from community colleges to Richard Bland College and public baccalaureate granting institutions.
Virginia’s foster children age out of the system by age 18, and foster parents are not expected to contribute towards pursuit of a college degree. Consequently, federal methodology treats these students as “independent” for purposes of federal financial aid and the calculation of their individual “Expected Family Contribution,” or EFC. This causes the EFC calculation to be based solely on the income of the individual foster child, which often results in a low EFC and maximum eligibility for the federal Pell grant and other forms of need-based assistance.
Eligibility for need-based assistance ensures that a foster child typically can afford tuition and perhaps books at low-cost institutions and have what would normally be considered a competitive financial aid offer from higher-cost institutions. However, despite receiving this assistance, foster children often have no home or family supporting them in the indirect costs of education. Without housing and food security, these students have a difficult time obtaining and maintaining enrollment.
In 2000, Virginia created a tuition grant for foster children enrolled into a Virginia community college. Funding for the program comes from the VCCS annual appropriation of state need-based assistance. The State Board provided supervision and oversight.
July 2019 Agenda Book 48 In 2019, the Virginia General Assembly approved to extend the program from community colleges to all public institutions. While the program is mandated for community colleges, it is optional for Richard Bland College and the public baccalaureate granting institutions. Institutions that participate have the opportunity to meet more of the student’s tuition costs, which will allow other forms of aid to be used for indirect costs such as room and board, travel and personal expenses.
In extending the program to all institutions, the General Assembly switched oversight and authority to promulgate regulations from the community colleges to SCHEV.
The adopted legislation, showing the 2019 changes (highlighted), is provided below:
§ 23.1-601. Public institutions of higher education; grants for tuition and fees for certain individuals.
A. Each comprehensive community college shall and any other associate-degree-granting public institution of higher education or baccalaureate public institution of higher education may provide a grant for the payment of tuition or and fees, except fees established for the purpose of paying for course materials such as laboratory fees, for any Virginia student who:
1. a. Has received a high school diploma or has passed a high school equivalency examination approved by the Board of Education and was in foster care or in the custody of the Department of Social Services or is considered a special needs adoption at the time such diploma or certificate was awarded; or
b. Was in foster care when he turned 18 and subsequently received a high school diploma or passed a high school equivalency examination approved by the Board of Education;
2. Is enrolled or has been accepted for enrollment as a full-time or part-time student, taking a minimum of six credit hours per semester, in a degree or certificate program of at least one academic year in length or in a noncredit workforce credential program in a comprehensive community college;
3. Has not been enrolled in postsecondary education as a full-time student for more than five years or does not have a bachelor's degree;
4. Maintains the required grade point average established by the State Board governing board of the institution at which he is enrolled;
5. Has submitted complete applications for federal student financial aid programs for which he may be eligible;
6. Demonstrates financial need; and
7. Meets any additional financial need requirements established by the State Board governing board of the institution at which he is enrolled for the purposes of such grant.
July 2019 Agenda Book 49 B. The State Board and the Council, in consultation with the Council and the Department of Social Services, shall establish regulations governing such grants. The regulations shall include provisions addressing renewals of grants, financial need, the calculation of grant amounts after consideration of any additional financial resources or aid the student holds, the minimum grade point average required to retain such grant, and procedures for the repayment of tuition and fees for failure to meet the requirements imposed by this section.
SCHEV staff consulted with the State Board for Community Colleges in order to maintain consistency with the current treatment of the program and provide appropriate language for voluntary participation of the other public institutions. Staff also obtained input and advice from the Virginia Department of Social Services. SCHEV anticipates that funding for the program would continue to come primarily from state general fund appropriations of need-based assistance.
At this time, SCHEV does not know whether any of the public institutions outside of the community colleges plan to participate in the program. Staff will follow up with institutions annually to determine the number of institutions participating, the number of students serve and total dollars awarded.
Materials Provided: Proposed regulations.
Financial Impact: The change in statute impacts the usage of existing funds by the institutions. The regulations support existing law and so do not impose any further financial impact on the institutions. Staff involvement should be minimal.
Timetable for Further Review/Action: The regulations are available for approval if Council should so desire; however, passage of regulations prior to the beginning of the 2019-20 award year would be optimal.
Resolution: BE IT RESOLVED that the State Council of Higher Education for Virginia approves the proposed Virginia Foster Care Tuition Grant Regulations.
July 2019 Agenda Book 50 Chapter 180. Virginia Foster Care Tuition Grant Regulations
8VAC40-180-10. Definitions.
The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:
"Academic year" means the enrollment period which normally extends from late August to May or early June and that is normally comprised of two semesters (fall and spring) or three quarters (fall, winter, and spring).
"Approved course of study" means a curriculum of courses at the undergraduate level leading to a first bachelor's degree. Programs in the 39.xxxx series, as classified in the National Center for Education Statistics' Classification of Instructional Programs (CIP), provide religious training or theological education and are not approved courses of study.
"Associate-degree-granting public institution of higher education" means Richard Bland College and each comprehensive community college.
“Award” means a grant from state or institutional funds authorized for the Virginia Foster Care Tuition Grant.
“Award year” means the 12-month enrollment period during which an institution holds classes, comprised of the regular session and the summer session. For state reporting purposes, the summer will be treated as a trailing term.
"Baccalaureate public institution of higher education" means Christopher Newport University, George Mason University, James Madison University, Longwood University, the University of Mary Washington, Norfolk State University, Old Dominion University, Radford University, the University of Virginia, the University of Virginia's College at Wise as a division of the University of Virginia, Virginia Commonwealth University, Virginia Military Institute, Virginia Polytechnic Institute and State University, Virginia State University, and The College of William and Mary in Virginia.
"Comprehensive community college" or “community college” means an associate-degree-granting public institution of higher education in Virginia governed by the State Board.
"Cost of attendance" means the sum of tuition, required fees, room, board, books and supplies, and other education-related expenses as determined by a participating institution for purposes of awarding federal Title IV student financial assistance.
"Council" means the State Council of Higher Education for Virginia or its designated staff.
July 2019 Agenda Book 51
“Domiciliary resident of Virginia" means a student who is determined by a participating institution to meet the eligibility requirements specified by § 23.1- 502, et al, of the Code of Virginia.
“Eligible program” means a degree or certificate program of at least one academic year in length or a noncredit workforce credential program in a comprehensive community college.
“Expected family contribution" or "EFC” is a measure of a student’s family’s financial strength and is calculated according to federal aid methodology and used to determine eligibility for need-based Title IV aid. The institution may exercise professional judgment to adjust the student's EFC, as permitted under federal law, based on factors that affect the family's ability to pay. For students eligible for a state award but the federal processor has not calculated the student's EFC, the institution shall calculate the student's EFC using the appropriate federal EFC worksheet.
"Financial need" means any positive difference between a student's cost of attendance and the student's expected family contribution.
“Foster child” means one that was in foster care at the time they received their high school diploma or General Education Diploma (GED); in the custody of a social service agency or a special needs adoption at the time they received their high school diploma or GED; or was formerly in foster care when turning age 18 and subsequently received a high school diploma or GED.
“Free Application for Federal Student Aid” or “FAFSA” means the needs analysis form submitted to the United States Department of Education, which is completed annually by students applying for federal Title IV student financial assistance and need-based financial aid programs sponsored by the Commonwealth of Virginia and that result in the calculation of the expected family contribution.
“Full-time student for more than five years” means that the recipient must not have completed in excess of 120 semester hours, or its equivalent.
“Gift aid” means grants, scholarships, tuition waivers, or other forms of aid that do not need to be repaid and excludes loans or work-study.
“Half-time enrollment" means enrolling into a minimum of six credit hours for semester-based terms or its equivalent.
"Participating institution” means any comprehensive community college, any other associate-degree-granting public institution of higher education or baccalaureate public institution of higher education.
"Program" means the Virginia Foster Care Tuition Grant program.
July 2019 Agenda Book 52 "Satisfactory academic progress" means acceptable progress towards completion of an approved course of study, as defined by the institution for the purposes of eligibility under § 668 of the Federal Compilation of Student Financial Aid Regulations.
“Semester” means a division of an academic year approximately 15 to 16 weeks in length from the first day of classes through the last day of exams for the fall and spring enrollment periods.
“Term” means the fall semester or quarter, winter quarter, spring semester or quarter, or summer session.
“Tuition and All Mandatory Fees” include tuition and mandatory education and general (E&G) fees and mandatory non-E&G fees charged by the institution.
“Tuition-only awards” means any grants, scholarships, tuition waivers, or any other form of aid that does not need to be repaid that are designated by the source of the aid to be applied only to tuition and mandatory fees.
8VAC40-180-20. Application procedures and eligibility criteria for an initial award.
A. In order to apply for the program, the student must:
1. Submit the Free Application for Federal Student Aid by the participating institution's priority filing date or deadline and completing the verification process, if applicable,
2. Be accepted into an associate-degree-granting public institution of higher education or baccalaureate public institution of higher education, and
3. Ensure that a document on official Department of Social Services letterhead providing dates in foster care, and, if applicable an adoption assistance agreement verifying special needs adoption, is sent to the institution’s financial aid office.
B. In order to be eligible for an award, the student must:
1. Be a foster child as supported by documentation from the Department of Social Services that includes either i) dates in foster care or ii) assistance received for a special needs adoption, 2. Enroll at least halftime in an eligible program, 3. Be a domiciliary resident of Virginia, 4. Maintain satisfactory academic progress, 5. Have not been previously enrolled as a full-time student for more than five years,
July 2019 Agenda Book 53 6. Not hold a bachelor’s degree, and 7. Demonstrate financial need.
8VAC40-180-30. Amount of awards and award restrictions.
A. Community colleges must provide awards, when combined with other gift aid, sufficient to cover, at a minimum, tuition and mandatory fees.
B. Richard Bland College and baccalaureate public institution of higher education may provide awards, when combined with other gift aid, sufficient to cover at a minimum tuition and mandatory fees
C. Awards are subject to the following restrictions:
1. The award when combined with other gift aid may not exceed the student’s cost of attendance. 2. The award when combined with other tuition-only awards may not exceed the student’s tuition and mandatory fees. 3. If an award recipient’s enrollment is below half time as of the institution’s census date, eligibility for the grant is lost and must be refunded to the institution.
D. A student who receives an award and who, during a term, withdraws from the institution that made the award must surrender the balance of the award. In determining the earned portion of the award that the student may retain, the institution shall apply the percentage of earned aid resulting from the federal Return to Title IV formula to the student's award amount.
E. A student who has a change in enrollment, such as adding or dropping one or more courses, must have their award reevaluated by the institution to ensure that the award conforms with the restrictions under 8 VAC 40-180-30 C.
8VAC40-180-40. Use of funds.
Funding for this program may be designated from either institutional appropriations of the Virginia Student Financial Assistance Program or institutional funds.
8VAC40-180-50. Renewability of awards.
Community colleges must provide for renewal awards; Richard Bland College and baccalaureate public institutions of higher education may provide for renewal awards. In order to be eligible for a renewal award, the student must:
1. Meet satisfactory academic progress standards, 2. Complete the FAFSA or FAFSA renewal form as appropriate, 3. Be enrolled at least half-time in an eligible program,
July 2019 Agenda Book 54 4. Have not been previously enrolled as a full-time student for more than five years, 5. Not have a prior bachelor’s degree, 6. Demonstrate financial need, and 7. Meet additional criteria as determined by the participating institution. Such requirements may include a minimum grade point average, continuous enrollment, and/or full-time enrollment.
July 2019 Agenda Book 55 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B4 – Update on the Commonwealth Research and Technology Strategic Roadmap
Date of Meeting: July 16, 2019
Presenters: Emily Salmon Roadmap Coordinator/Senior Associate [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: May 20, 2019 Action: Review of progress on the Research and Technology Strategic Roadmap
Summary of Recent Activities: Since the Council meeting in May, SCHEV senior associate and Roadmap coordinator Emily Salmon has conducted stakeholder interviews across the state. Ms. Salmon has obtained input from universities, federal research centers, economic development entities, corporations and technology councils on the Roadmap’s areas of focus and actionable steps to achieve the Roadmap’s goal.
Concurrently, Ms. Salmon received input from public institutions’ chief research officers regarding the research and development assets associated with their respective research priority areas relative to the Roadmap. This statutory process, as outlined in § 23.1-3134 C.2, serves to catalog statewide assets and identify common themes for the Roadmap.
The panel of independent experts assembled by Ms. Salmon in the spring convened for a second meeting in early July, during which attendees consulted on common themes that are emerging from stakeholder input about areas of focus and actionable steps, as well as on metrics to measure goal achievement. Peter Blake invited members of the Resources and Planning Committee to attend.
On July 16, Ms. Salmon will brief the Committee on the emerging common themes and on input from the independent expert panel’s meetings. Her goal is to provide a draft of the Roadmap in late August.
July 2019 Agenda Book 56
Materials Provided: On July 16, Ms. Salmon will provide a briefing on the outcomes of the expert panel’s early-July meetings.
Financial Impact: The state budget allocates general funds to SCHEV specifically for development of the Roadmap and support to VRIC.
Timetable for Further Review/Action: A draft of the Roadmap will be submitted for review at the next Council meeting.
Resolution: N/A
July 2019 Agenda Book 57 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B5 – Update on Enrollment Projections & Degree Estimates
Date of Meeting: July 16, 2019
Presenter: Tod Massa Director of Policy Analytics [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: May and June 2019 Action: SCHEV staff briefed the Council at the January 2019 meeting regarding the planned schedule for collecting enrollment projections and degree estimates from the institutions.
Background Information/Summary of Major Elements:
SCHEV staff conducted a webinar in February for public and private institutions to brief them on the enrollment projection and degree estimate process. Staff issued revised templates for submission in March with an initial due date of May 1. We still have four private institution submissions outstanding as we continue to work with them.
These projections extend through 2025-26.
At this point, enrollment projections will take Virginia from 521,741 students in Fall 2018, to 527,718 in Fall 2025.
Estimates of degree completions for undergraduate certificates, associates, and bachelor’s degrees will increase from 74,555 in 2017-18 to 85,415 in 2025-26. This appears to be on course to meet the original Virginia Plan Goal of 1.5 million undergraduate credentials produced between 2014 and 2030 to become the “Best- Educated State in the Nation.”
Production of associate and bachelor’s degrees to in-state students remains on track to meet the goal of the Top Jobs for the 21st Century Act of 100,000 cumulative additional awards by 2025.
Projections of high school graduates and their likely participation in college appears adequate to meet institutional enrollment targets and goals.
July 2019 Agenda Book 58
A preliminary review of enrollment projections and degree estimates raises a number of questions for Council’s consideration. Discussion of these questions may arise in the upcoming six-year plan meetings with the institutions. Prior to Council action in October it also is likely that some institutions will choose to resubmit projections.
Potential questions are:
How will actual 2019-20 enrollments affect the projections and estimates?
What are the potential impacts of new initiatives, notably the Tech Talent Initiative Program and Performance Pilots?
Why is college participation among high school graduates not increasing?
Materials Provided:
Initial data presentation.
Financial Impact:
No impact at this time.
Timetable for Further Review/Action:
Staff will present a report at the September Council meeting and will seek approval of projections and estimates at the October meeting.
Resolution: None.
July 2019 Agenda Book 59 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B6 – Report on State of Higher Education Funding Data
Date of Meeting: July 16, 2019
Presenter: Wendy Kang Director of Finance Policy and Innovation [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: September 2018 Action: SCHEV staff included an update on the higher education funding
Background Information/Summary of Major Elements:
The purpose of this agenda item is to provide initial data elements for a report on the state of higher education funding that staff will provide to Council and publish in September. This report also serves as a background for the upcoming budget and policy recommendations that SCHEV will approve in October.
The attached presentation provides an overview of finding for higher education in Virginia. SCHEV staff will seek input on the data elements presented and discuss next steps in how the data will be used for budget and policy development and additional data that will be presented in September.
Materials Provided: Initial data presentation
Financial Impact: No impact at this time.
Timetable for Further Review/Action: Staff will present a final report at the September Council meeting.
Resolution: None.
July 2019 Agenda Book 60 Chapter 180. Virginia Foster Care Tuition Grant Regulations
8VAC40-180-10. Definitions.
The following words and terms when used in this chapter shall have the following meanings unless the context clearly indicates otherwise:
"Academic year" means the enrollment period which normally extends from late August to May or early June and that is normally comprised of two semesters (fall and spring) or three quarters (fall, winter, and spring).
"Approved course of study" means a curriculum of courses at the undergraduate level leading to a first bachelor's degree. Programs in the 39.xxxx series, as classified in the National Center for Education Statistics' Classification of Instructional Programs (CIP), provide religious training or theological education and are not approved courses of study.
"Associate-degree-granting public institution of higher education" means Richard Bland College and each comprehensive community college.
“Award” means a grant from state or institutional funds authorized for the Virginia Foster Care Tuition Grant.
“Award year” means the 12-month enrollment period during which an institution holds classes, comprised of the regular session and the summer session. For state reporting purposes, the summer will be treated as a trailing term.
"Baccalaureate public institution of higher education" means Christopher Newport University, George Mason University, James Madison University, Longwood University, the University of Mary Washington, Norfolk State University, Old Dominion University, Radford University, the University of Virginia, the University of Virginia's College at Wise as a division of the University of Virginia, Virginia Commonwealth University, Virginia Military Institute, Virginia Polytechnic Institute and State University, Virginia State University, and The College of William and Mary in Virginia.
"Comprehensive community college" or “community college” means an associate-degree-granting public institution of higher education in Virginia governed by the State Board.
"Cost of attendance" means the sum of tuition, required fees, room, board, books and supplies, and other education-related expenses as determined by a participating institution for purposes of awarding federal Title IV student financial assistance.
"Council" means the State Council of Higher Education for Virginia or its designated staff.
July 2019 Agenda Book 61
“Domiciliary resident of Virginia" means a student who is determined by a participating institution to meet the eligibility requirements specified by § 23.1- 502, et al, of the Code of Virginia.
“Eligible program” means a degree or certificate program of at least one academic year in length or a noncredit workforce credential program in a comprehensive community college.
“Expected family contribution" or "EFC” is a measure of a student’s family’s financial strength and is calculated according to federal aid methodology and used to determine eligibility for need-based Title IV aid. The institution may exercise professional judgment to adjust the student's EFC, as permitted under federal law, based on factors that affect the family's ability to pay. For students eligible for a state award but the federal processor has not calculated the student's EFC, the institution shall calculate the student's EFC using the appropriate federal EFC worksheet.
"Financial need" means any positive difference between a student's cost of attendance and the student's expected family contribution.
“Foster child” means one that was in foster care at the time they received their high school diploma or General Education Diploma (GED); in the custody of a social service agency or a special needs adoption at the time they received their high school diploma or GED; or was formerly in foster care when turning age 18 and subsequently received a high school diploma or GED.
“Free Application for Federal Student Aid” or “FAFSA” means the needs analysis form submitted to the United States Department of Education, which is completed annually by students applying for federal Title IV student financial assistance and need-based financial aid programs sponsored by the Commonwealth of Virginia and that result in the calculation of the expected family contribution.
“Full-time student for more than five years” means that the recipient must not have completed in excess of 120 semester hours, or its equivalent.
“Gift aid” means grants, scholarships, tuition waivers, or other forms of aid that do not need to be repaid and excludes loans or work-study.
“Half-time enrollment" means enrolling into a minimum of six credit hours for semester-based terms or its equivalent.
"Participating institution” means any comprehensive community college, any other associate-degree-granting public institution of higher education or baccalaureate public institution of higher education.
"Program" means the Virginia Foster Care Tuition Grant program.
July 2019 Agenda Book 62 "Satisfactory academic progress" means acceptable progress towards completion of an approved course of study, as defined by the institution for the purposes of eligibility under § 668 of the Federal Compilation of Student Financial Aid Regulations.
“Semester” means a division of an academic year approximately 15 to 16 weeks in length from the first day of classes through the last day of exams for the fall and spring enrollment periods.
“Term” means the fall semester or quarter, winter quarter, spring semester or quarter, or summer session.
“Tuition and All Mandatory Fees” include tuition and mandatory education and general (E&G) fees and mandatory non-E&G fees charged by the institution.
“Tuition-only awards” means any grants, scholarships, tuition waivers, or any other form of aid that does not need to be repaid that are designated by the source of the aid to be applied only to tuition and mandatory fees.
8VAC40-180-20. Application procedures and eligibility criteria for an initial award.
A. In order to apply for the program, the student must:
1. Submit the Free Application for Federal Student Aid by the participating institution's priority filing date or deadline and completing the verification process, if applicable,
2. Be accepted into an associate-degree-granting public institution of higher education or baccalaureate public institution of higher education, and
3. Ensure that a document on official Department of Social Services letterhead providing dates in foster care, and, if applicable an adoption assistance agreement verifying special needs adoption, is sent to the institution’s financial aid office.
B. In order to be eligible for an award, the student must:
1. Be a foster child as supported by documentation from the Department of Social Services that includes either i) dates in foster care or ii) assistance received for a special needs adoption, 2. Enroll at least halftime in an eligible program, 3. Be a domiciliary resident of Virginia, 4. Maintain satisfactory academic progress, 5. Have not been previously enrolled as a full-time student for more than five years,
July 2019 Agenda Book 63 6. Not hold a bachelor’s degree, and 7. Demonstrate financial need.
8VAC40-180-30. Amount of awards and award restrictions.
A. Community colleges must provide awards, when combined with other gift aid, sufficient to cover, at a minimum, tuition and mandatory fees.
B. Richard Bland College and baccalaureate public institution of higher education may provide awards, when combined with other gift aid, sufficient to cover at a minimum tuition and mandatory fees
C. Awards are subject to the following restrictions:
1. The award when combined with other gift aid may not exceed the student’s cost of attendance. 2. The award when combined with other tuition-only awards may not exceed the student’s tuition and mandatory fees. 3. If an award recipient’s enrollment is below half time as of the institution’s census date, eligibility for the grant is lost and must be refunded to the institution.
D. A student who receives an award and who, during a term, withdraws from the institution that made the award must surrender the balance of the award. In determining the earned portion of the award that the student may retain, the institution shall apply the percentage of earned aid resulting from the federal Return to Title IV formula to the student's award amount.
E. A student who has a change in enrollment, such as adding or dropping one or more courses, must have their award reevaluated by the institution to ensure that the award conforms with the restrictions under 8 VAC 40-180-30 C.
8VAC40-180-40. Use of funds.
Funding for this program may be designated from either institutional appropriations of the Virginia Student Financial Assistance Program or institutional funds.
8VAC40-180-50. Renewability of awards.
Community colleges must provide for renewal awards; Richard Bland College and baccalaureate public institutions of higher education may provide for renewal awards. In order to be eligible for a renewal award, the student must:
1. Meet satisfactory academic progress standards, 2. Complete the FAFSA or FAFSA renewal form as appropriate, 3. Be enrolled at least half-time in an eligible program,
July 2019 Agenda Book 64 4. Have not been previously enrolled as a full-time student for more than five years, 5. Not have a prior bachelor’s degree, 6. Demonstrate financial need, and 7. Meet additional criteria as determined by the participating institution. Such requirements may include a minimum grade point average, continuous enrollment, and/or full-time enrollment.
July 2019 Agenda Book 65 State of Higher Education Funding Draft Data Elements
Wendy Kang July 16, 2019
July 2019 Agenda Book 66 Report Purpose
• To provide a baseline assessment of higher education funding in Virginia. • To present findings and identify prominent issues that can become the basis for future funding decisions. • To seek Council member feedback.
July 2019 Agenda Book 67 Where the money comes from?
1. General fund=state support 2. Nongeneral fund= • Tuition and fee revenue • Federal funds • Private giving • Other
July 2019 Agenda Book 68 What does the money support?
General Nongeneral Program Fund Fund Education and General (E&G) X X Program: Instructional-related activities
Financial Aid X X
Auxiliary Enterprise: Athletics, recreational fees, parking, student X organizations
Research X X
Other non-instruction funding areas: Tuition Assistance Grant, SCHEV X X funding, higher eduation centers etc.
July 2019 Agenda Book 69 2019-20 Appropriations to Higher Education
(in millions) Non- General General Fund Fund Total Appropriations % to GF % to Grand Program Amount Total NGF Amount Total Educational and General1 $1,705 75% $3,628 $5,333 54% Financial Aid1 $249 11% $294 $543 6% Auxiliary Enterprise1 $1,790 $1,790 18% Sponsored Research1 $37 2% $1,650 $1,686 17% All Institutions Total $1,991 87% $7,361 $9,352 95% Tuition Assistance Grant $71 3% $71 1% Other Higher Education Funding2 $218 10% $164 $382 4% Grand Total $2,280 100% $7,525 $9,806 100% Notes: (1) Includes funding for Virginia public institutions, Va Institute for Marine Science, VT and VSU extensions. (2) Includes funding for higher education centers, SCHEV, private institutions, and special programs. July 2019 Agenda Book 70 Share of State Funds to Higher Education
• State support for higher education as a percentage of general fund has declined 4 percentage points, from 14% in FY1993 to 10% in FY2020
• Largest cost drivers of state budget: • Pre-K-12 • Medicaid • General Government
July 2019 Agenda Book 71 State Appropriations for Educational and General Programs (in 2019-20 constant dollars)
Increases often occur when state (in millions) funds are available, but decline when they are not. $1,600.5 All Institutions: 22% change $1,307.3 FY93-FY20
$1,194.3 4-year Total: 20% change $991.1 FY93-FY20
$406.2 2-year Total: 28% change $316.1 FY93-FY20
July 2019 Agenda Book 72 Annual Increases of State Appropriations to E&G Programs and In-State Undergraduate Tuition
21% 19%
15.1% 15.4% 13.1% 11.8% 11.3% 10.1%
4.8% 5.1% 5.4% 4.5% 2.0% 3.0% 0.00% 0.9% -1.0% -0.7% FY93-2.0%FY96 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY10 FY11 FY12 FY18-2.5%FY19 FY20
-6.7% -7.4%
-12.3% -13.5%
-20%
July 2019 Agenda Book 73 Share of General Fund and Non-General Fund for Educational and General (E&G) Programs
General Fund 30% 33% 33% 32% 31% 31% 31% 32% 31% 31% The share of 37% 44% 42% 47% 46% 45% 46% 50% 50% 49% funding for 53% 51% 52% 53% 51% 59% 59% 59% education and general programs has shifted to students through increases of 70% 67% 67% 68% 69% 69% 69% 68% 69% 69% 63% tuition and fees 56% 58% 53% 54% 55% 54% 50% 50% 51% 47% 49% 48% 47% 49% and enrollment of 41% 41% 41% both in-state and out-of-state Non-General Fund students
July 2019 Agenda Book 74 In-State Undergraduate Tuition and Mandatory Fees (in 2019-20 constant dollars)
119% change from FY93-FY20 While this chart shows the large
120% change from FY93-FY20 increase in tuition and fees, it does not reflect the loss of
137% change from FY93-FY20 state funds in a similar timeframe.
Average 4-year Average 2-year All Inst Average
July 2019 Agenda Book 75 Average Funding per FTE Student at Four-Year Institutions for E&G programs (in 2019-20 constant dollars)
$20,219 Total per FTE: 50% increase FY93-FY20, average annual increase 1.8%
$13,504
$14,508 NGF(tuition and fees/FTE: 116% increase FY93-FY20, average annual increase 4.2% $8,736
GF per In-State FTE: 14% decrease FY93- $6,705 $7,485 FY20, average annual decrease 0.5%
Notes: (1) Total Funding per Total FTE is not the sum of General Fund per In-State FTE and Nongeneral Fund per Total FTE. (2) FY19 and FY20 enrollments were projected. All other years were based on actual enrollments. (3) Funding by fund comes from Chapter 854, 2019. (4) FY10 and FY11 Nongeneral Fund per Total FTE include funding from the American Recovery and Reinvestment Act of 2009. (5) General fund per in-state FTE has decreased by 41.2% from the peak year of FY2001 to FY2020. July 2019 Agenda Book 76 Cost Share between State and In-State Undergraduates
100% 23% The state has a cost 38% In-State 75% 52% Undergraduate share policy that Student Share applies to in-state students. The cost 50% share goal is 67/33. 77% The state share 62% 25% 48% State Share increased 3% percentage points from 2018-19 due to 0% 1993-94* 2001-02** 2019-20*** increased state *The tuition policy required out-of-state students to pay 100% of cost, but had no cost-share requirement for funding in-state undergraduate students. Calculation based on the average appropriated cost of education. **The goal of the tuition policy w as for in-state undergraduate students to pay 25% of the cost. Calculation based on the average appropriated cost of education. ***The goal of the tuition policy is for students to pay 33% of the cost. Calculation based on average guideline calculated cost of education. July 2019 Agenda Book 77 Average Public 4-Year Total Undergraduate Charges As a Percent of Per Capita Disposable Income
48.1% 46.6% The gap of 45.8% college cost as a % of 42.5% Virginia 39.7% 41.9% family 38.8% 40.2% income has NATIONAL
widened 34.2% 33.6% between 32.7% 34.7%
Virginia and 31.6% 31.6% National since FY2010 27.8%
1989-90 1994-95 1999-00 2004-05 2009-10 2014-15 2018-19 2019-20
Note: Cost includes tuition and mandatory fees, and room and board. Source: College Board, US Bureau of Economic Analysis, and SCHEV. July 2019 Agenda Book 78 2018 National Ranking in Per-Student Funding
Total $17,453 Total Rank 11th $15,333 Total Total Rank 25th $13,787 $14,566 Virginia ranks low Rank 28th th (39 ) for state $8,620 Rank 19th support and high $4,769 $6,713 $9,632 Rank 44th on tuition. States Rank 15th with lower tuition have higher state $9,018 $8,833 support. $7,853 $5,701 Rank 10th Rank 12th Rank 39th
VA NC MD National
State Fund per Student Tuition per Student
Source: State Higher Education Executive Officers. July 2019 Agenda Book 79 State Appropriations for Student Financial Aid
(in millions)
State $249.2 financial aid funding has increased 566% since FY1993.
$37.4
July 2019 Agenda Book 80 Student Financial Aid
The average award as a percentage of tuition and fees has decreased overtime. This is impacted by higher tuition and fees in recent years.
July 2019 Agenda Book 81 Student Financial Aid National Ranking Estimated Total Number of Awards as a Percentage of Total Enrollment, 2016-17
Awards As % of Total Ranking State Enrollment Virginia is 1 Tennessee 77.8% often cited as 2 Nebraska 74.4% a state with 3 South Carolina 69.4% high tuition 4 Kentucky 67.7% and high 5 Georgia 64.4% financial aid 6 New Mexico 57.3% 7 West Virginia 50.7% 8 Virginia 44.9% 9 Louisana 40.6% 10 Nevada 39.7% Source: 48th Annual Survey Report on State-Sponsored Student
Financial Aid of NASSGAP. July 2019 Agenda Book 82 Student Financial Aid National Ranking
Total State Financial Aid Appropriations as a Percentage of Total State Operating Budget Support to Higher Education, 2016-17
As % of Higher Education Ranking State Operating Expenses 1 South Carolina 36.4% 2 Pennsylvania 25.7% 3 Tennessee 23.5% 4 Virginia 23.5% 5 Vermont 23.2% 6 Georgia 22.7% 7 West Virginia 21.3% 8 Louisana 21.1% 9 New Jersey 20.1% 10 Kentucky 18.9% Source: 48th Annual Survey Report on State-Sponsored Student Financial Aid of NASSGAP. July 2019 Agenda Book 83 Where the money is spent
E&G Expenditures by Function at Public Institutions
2008-09 2017-18
Research & Public Service Research & 4% Student The proportion of Public Service 3% Support Student 6% expenditures by Support function has not 6% changed in the Instruction & Instruction & Administratio Academic Administration Academic n 14% Support 14% Support last 10 years. 66% 64%
O&M O&M 11% 12%
July 2019 Agenda Book 84 Inflation Adjusted E&G Expenditures by Program at Public Institutions (in 2017-18 constant dollars) (In millions)
2008-09 2017-18
$3,088
The largest $2,644 expenditures are in instruction and academic support
$663 $548 $587 $453 $226 $283 $123 $189
Instruction & Research & Public Student Support Administration O&M Academic Support Service July 2019 Agenda Book 85 Higher Education Expenditures by Category (in 2017-18 constant dollars) Millions (in millions) $0 $500 $1,000 $1,500
35% increase Fringe Benefits
19% increase Administrative Faculty Salary
The largest 17% increase growth in Classified Salary FY2009 expenditures 13% increase Teaching&Res Faculty Salary from FY 2009 to FY2018 FY 2018 was in 6% increase Adjunct Faculty>As Salary fringe benefits. 70% increase Other Personnel Salary
18% increase Nonpersonnel spending
July 2019 Agenda Book 86 Inflation Adjusted Expenditures per FTE by Sector at Public Institutions (in 2017-18 constant dollars)
$19,303 $16,931 Average annual $15,720 $13,460 increase is 1.4%
for spending per $8,641 FTE at 4-year $7,546 institutions in the past 10 years.
Avg 4-Year Avg 2-Year All Institutions
FY2009 FY2018
July 2019 Agenda Book 87 Background for Budget and Policy Development
• Changes in tuition and fees are often correlated with the level state funding support. • Virginia provides less state funding when compared to other states. This leads to higher tuition and fees. • To address affordability, Virginia is often referred to as a high tuition/high financial aid state.
July 2019 Agenda Book 88 Background for Budget and Policy Development
• The state is not meeting its cost share goal for in-state undergraduates. • Major cost drivers are salaries and fringe benefits. • No major shifts in spending by area (remains high in instructional staff compared to other areas).
July 2019 Agenda Book 89 Additional Data Calculations (September)
• Update data on costs per degree/efficiency. • Costs to meet state attainment goal. • Calculated funding to meet current state goals in legislation: • Faculty salary goals (60th percentile). • In-state undergraduate cost share goal (67% from state fund). • Financial aid (% of need met). July 2019 Agenda Book 90 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B7 – Report on Strategic Finance Plan
Date of Meeting: July 16, 2019
Presenter: Wendy Kang Director of Finance Policy and Innovation [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: May and June 2019 Action: SCHEV staff included an update the finance plan at the May meeting. In addition, information was included in June retreat materials.
Background Information/Summary of Major Elements:
The purpose of this agenda item is to provide overview of the key elements included in the finance plan developed through HCM Strategists in partnership with SCHEV over the last year. The focus of this project was to align state and institutional funding to SCHEV’s higher education attainment goals.
The report covers the following key elements: a review of Virginia’s attainment goal and current status, including a discussion of the benefits associated with postsecondary attainment;
an analysis of the cost of postsecondary education*;
estimates of demand and degree production*;
the estimated cost to achieve Virginia’s goal;
a discussion of the concept of “shared responsibility” for the cost of education; and, finally,
a list of effective programs and policy levers that can be considered as Virginia strives to meet its goal to be Best-Educated State by 2030, with a postsecondary attainment rate of 70.5%.*
*Presented at Council retreat in June 2019
What we learned from the report is the following:
July 2019 Agenda Book 91 Virginia’s cost per degree is lower than the national average and has decreased over time. Virginia public institutions, on average, provide a better return on investment than other states and over time.
When assessing degree demand compared to degree estimates by institution may not meet the 70% attainment goal without increased focus in certificates and associate degrees. For bachelor’s degrees, the expected degree estimates align with demand but shortages could continue in specific occupational areas, such as teaching, health care, and technology.
Equity gaps continue by race and regions of the state and must be considered in any funding strategy.
Estimated additional expenditures to meet this goal are $400 million annually based on current dollars.
Virginia could begin to address these gaps by implemented funding strategies in three primary areas: (1) alignment of existing funding to completion priorities (2) increase in affordability (3) support for access and success of equity populations (note these strategies were included in the June retreat materials):
Alignment of existing funding to completion priorities: This effort focuses on further alignment of existing funding to expected outcomes for completion.
Increase in affordability: Strategies in this area include further alignment of financial aid (currently under review), consideration of free college programs and leveraging other federal training assistance programs, such as those provided through the Supplemental Nutrition Assistance Program (SNAP). Currently 19 states have free programs to increase affordability and improve access and several states implemented reforms to increase access to SNAP funding.
Support for access and success of equity populations: Efforts in these areas include early awards of financial aid in middle or high school to signal to students that they can go to college (similar to GEAR Up model), “adult promise” programs (free college programs targeted towards adults); emergency completion grants (focused on giving small grants for emergency situations to avoid a student from not completing), and campus-based intensive supports to keep students engaged and focused on completing.
In addition, the report suggests several policy focused efforts that would include smaller investments.
Next steps
July 2019 Agenda Book 92 The report is in review with the legislature and Governor’s office staff, as these individuals served in an advisory capacity during the development of the report. SCHEV plans to release the report in July once this review is complete.
SCHEV staff is using the analysis to inform discussions, such as the June 2019 retreat and will plan to use it in policy and budget decisions. In addition, the information from the report will be incorporated into the following materials:
State of Higher Education Funding Report.
Financial aid reform study.
Assistance with a proposed “free” college program under consideration by the Governor.
SCHEV budget recommendations.
Legislative and outreach materials.
Materials Provided:
Initial data presentation
Financial Impact:
No impact at this time.
Timetable for Further Review/Action:
Staff will present a final report at the September Council meeting.
Resolution: None.
July 2019 Agenda Book 93 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B8 – Discussion of SCHEV Budget and Policy Development Items for the 2020-2022 Biennium
Date of Meeting: July 16, 2019
Presenter: Wendy Kang Director of Finance Policy and Innovation [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
The purpose of this agenda item is to continue discussions with Council members regarding the SCHEV policy and budget development process for the 2020-22 biennium. SCHEV is responsible for annually providing budget and policy recommendations as set forth in section § 23.1-208 Budget requests and recommendations (text is included below).
A. The Council shall develop policies, formulae, and guidelines for the fair and equitable distribution and use of public funds among the public institutions of higher education, taking into account enrollment projections and recognizing differences and similarities in institutional missions. Such policies, formulae, and guidelines shall include provisions for operating expenses and capital outlay programs and shall be utilized by all public institutions of higher education in preparing requests for appropriations. The Council shall consult with the Department of Planning and Budget in the development of such policies, formulae, and guidelines to ensure that they are consistent with the requirements of the Department of Planning and Budget.
B. Not less than 30 days prior to submitting its biennial budget request to the Governor, the governing board of each public institution of higher education shall transmit to the Council such selected budgetary information relating to its budget request for maintenance and operation and for capital outlay as the Council shall reasonably require. The Council shall analyze such information in light of the Council's plans, policies, formulae, and guidelines and shall submit to the Governor
July 2019 Agenda Book 94 recommendations for approval or modification of each institution's request together with a rationale for each such recommendation. The Council shall make available to the General Assembly its analyses and recommendations concerning institutional budget requests.
In addition, SCHEV also is required to provide funding calculations related to operational funding needs (referred to as “base adequacy”) that includes operational costs and costs to reach the faculty salary goal of meeting the 60th percentile for an institution’s peer group.
In prior years, the funding recommendations primarily were in the following core areas: Basic operations and faculty salaries Capital and equipment Operation and Maintenance and Maintenance Reserve Financial aid
While SCHEV will calculate these areas at the last Council meeting and at the retreat, members identified an interest to support budget and policy in the following areas:
Affordability and Funding: Financial aid reform: Adjustments to need-based aid to further align to goals of The Virginia Plan related to access, affordability and completion; consideration of additional aid for early outreach or in areas where there is capacity; free or low- cost college options. Tuition moderation/predictability: Calculation of tuition costs to keep tuition level from the prior year and assessment of tuition predictability plans submitted by institutions in their six-year plans. Assessment of state funding cuts on tuition: Calculation of the impact of state funding cuts on tuition if revenues decline in the coming years. Establishment of reserve funding: Policy considerations to support greater institution or statewide reserve funding. Funding tied to expected outcomes: Consideration of funding recommendations that link requests to statewide needs; potential review of base funding and how it is aligned to statewide needs; leveraging performance pilot requests through six-year plans. Access Expansion of college access and awareness programs statewide: Development of a statewide plan to support college access and awareness programs, and SCHEV recommended a similar initiative last year at $1.5 million. Proposal can include institution strategies included in six-year plans as well. Completion Assessment of institution strategies submitted in six-year plans: Review of institutions’ requests in this area. Other potential statewide strategies: Establishment of degree completion initiatives for those with some college and no degree; and emergency completion grant funds to help students who may need temporary assistance to stay in college.
July 2019 Agenda Book 95 Workforce Alignment Assessment of supply and demand: The Council continues to be interested in strategies to align education and training with workforce needs. Teacher shortages: SCHEV staff will identify strategies for Council’s consideration. Other shortage areas: While significant funding is available to address the tech talent area, additional areas may need support. Internship expansion: Last year, SCHEV received $700,000 to support expansion of internships through grants to institutions and a statewide program. In cooperation with others, SCHEV staff is assessing how Virginia could implement a statewide program to support greater access to internships. Shared Services Commonwealth Graduate Engineering Program: Institutional representatives presented future plans at the July Council meeting and per state Code, requests for funding in this area must come through SCHEV. Virtual Library of Virginia (VIVA): VIVA proposes funding requests through SCHEV and is looking to expand in several areas, including the growth of open educational resources to lower textbook costs to students. Institutional efficiency: Council members remain interested in potential efficiency savings. Research Statewide needs identified through VRIC: Potential funding and policy requests could be identified through SCHEV.
Next steps: The proposed timeline for budget and policy development is as follows: July and August: Review ideas with Council, meet with Governor’s and money committee staff to assess interest in priority topic areas and potential funding availability. September Council Meeting: Present the draft budget and policy recommendations report to Council members. October Council Meeting: Council approves final budget and policy recommendations. October-December: Council staff prepares policy documents and presents final budget recommendations to money committee staff, the Department of Planning and Budget (DPB) and governor’s office.
Materials Provided: No materials provided.
Financial Impact: This has not financial impact at this time.
Timetable for Further Review/Action: As noted above.
Resolution: None.
July 2019 Agenda Book 96 State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B9 - Update on Financial Aid Reform Study
Date of Meeting: July 16, 2019
Presenter: Lee Andes Assistant Director for Financial Aid [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements:
This discussion item updates the Council on the proceedings and progress of the financial aid review assigned by the 2019 session of the General Assembly.
In 2005-06, SCHEV adopted the current financial aid funding formula, referred to as the Partnership Model. The model focuses on allocating new funds to the institutions with the students with the greatest financial need and offers a directional indicator on whether the institutions are becoming more or less affordable. SCHEV, the Governor’s office and General Assembly have utilized the Partnership Model as a basis for financial aid appropriations since that time.
Since 2005-06, Virginia higher education has changed and evolved. Also, in 2015, the Council put in place The Virginia Plan for Higher Education, a new statewide strategic plan. Given these changes, at SCHEV’s request, during the 2019 session, the General Assembly directed SCHEV to review the financial aid model and make recommendations for improvements. The language from the Appropriate Act reads as follows:
K. 1. The State Council of Higher Education for Virginia, in consultation from representatives from House Appropriations Committee, Senate Finance Committee, Department of Planning and Budget, Secretary of Finance and Secretary of Education, as well as representatives of public higher education institutions, shall review financial aid funding models and awarding practices.
2. The Council shall review current and prospective financial aid funding models including, but not limited to, how the various models determine individual and aggregate student financial need, the recommended state portion of meeting that
July 2019 Agenda Book 97 need, how funding is most efficiently and effectively allocated among the institutions, how financial aid allocations can be aligned with other funding for higher education and how these funds are used to address student affordability and completion of a degree. The review shall also assess how the utilization of tuition and fee revenue for financial aid, pursuant to the Top Jobs Act, prioritizes and addresses affordability for low- and middle-income students.
3. By November 1, 2019, the Council shall submit a report and any related recommendations to the Governor and the Chairmen of the House Appropriations and Senate Finance Committees.
SCHEV staff formed an advisory group consisting of Governor’s office and legislative staff and institutional representatives to assist in the review. Based on the work of the advisory group, staff will present an outline of proposed model in September.
Should financial aid policy be student-centric? Should the financial aid policy should be tuition-focused and tied to state tuition policy, if so, how? How can the financial aid policy address access, affordability and completion and which one of these is the primary focus? Should the funding formula address capacity, influence institutional / student behavior, and/or reach non-completers, if so, how? Should the institutional awarding policies also be addressed? Is there a single program that can accomplish all the goals or should a multi- faceted approach be considered?
Staff is now arranging smaller meetings during the month of July consisting individually of the government (Governor’s cabinet, House, Senate, and Planning & Budget) and the institutions in order to go into deeper discussion concerning the above topics. A final meeting is planned for the end of August when various funding models and aid strategies addressing the recommended goals will be discussed.
Materials Provided: None at this time.
Financial Impact: The review is mandated and may impact future funding recommendations.
Timetable for Further Review/Action: Staff will utilize the findings of this review when FY2020-22 financial aid recommendations are presented for Council discussion in September, 2019.
July 2019 Agenda Book 98
State Council of Higher Education for Virginia Agenda Item
Item: Resources and Planning Committee #B10 – Update on Items Related to the Institutional Performance Standards
Date of Meeting: July 16, 2019
Presenters: Dr. Jean Huskey Assistant Director of Planning and Finance [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: September 18, 2018 Action: Council received final results for the Institutional Performance Standards and took action on the certification of institutions to receive certain financial benefits.
Background Information/Summary of Major Elements: The purpose of this agenda item is to update Council on three situations related to the Institutional Performance Standards (IPS). SCHEV has assessed institutional performance for over a decade beginning with the 2005 restructuring legislation and continuing with the Virginia Higher Education Opportunity Act of 2011.
Council reviews two areas of focus – education-related measures and financial and administrative standards – to assess institutional performance. Council uses the results of these assessments to determine certification of institutions. Institutions must be certified to receive certain financial benefits, such as credit card rebates and interest earnings. The biennial assessment usually takes place in the even- numbered years, with the Council determining certification for a two-year period.
Three situations, however, require attention this year:
Certification for Longwood University and Richard Bland College - During the biennial assessment in 2018, SCHEV took action regarding the certification of the institutions for the two-year period of 2018-19 and 2019-20. However, two institutions, Longwood University and Richard Bland College received certification only for 2018-19 because they did not achieve a passing grade on the financial and administrative standards. Council decided to have an interim review performed this summer to determine certification for 2019- 20. That review is underway with the Department of Planning and Budget.
July 2019 Agenda Book 99 Staff will present results and recommendations regarding certification at the Council’s September meeting.
Interim Review for Norfolk State University and Richard Bland College - Also during the assessment in 2018, two institutions, Norfolk State University and Richard Bland College, had deficiencies for some of the six education- related performance measures. Council required these institutions to provide remediation plans. Staff is reviewing the progress of those plans and will provide an update for these institutions at the September meeting.
Exemption Request from Virginia Military Institute - Recently, Virginia Military Institute (VMI) submitted a request for an exemption on Performance Measure 6 – Maintain or increase the number of in-state two-year transfers to four-year institutions. VMI contends that, based on its unique mission, it has historically received exemptions from SCHEV for transfer and related initiatives. VMI provides more detail in the attached memorandum.
Materials Provided:
Attachment: Memorandum from Virginia Military Institute
Financial Impact: Any financial benefits Longwood University and Richard Bland College may receive for 2019-20.
Timetable for Further Review: Discussion of interim results and action regarding certification at the Council meeting in September. There will also be an action item on VMI’s request.
Resolution: None.
July 2019 Agenda Book 100 ATTACHMENT VIRGINIA MILITARY INSTITUTE LEXINGTON, VIRGINIA 24450-0304
OFFICE OF THE DEPUTY SUPERINTENDENT FINANCE, ADMINISTRATION AND SUPPORT Office 540-464-7321 Fax 540-464-7169 Virginia Relay/TDD dial 711
MEMORANDUM
TO: Dr. Jean Mottley Huskey
FROM: BG Dallas Clark
SUBJECT: IPS Measure 6 Exemption
DATE: 3 June 2019
The Virginia Military Institute requests an exemption on Institutional Performance Standard (IPS) Measure 6 - Maintain or increase the number of in-state two-year transfers to four-year institutions.
Given its unique mission of producing citizen soldiers, the Institute has historically received exemptions from SCHEY for transfer and related initiatives, an acknowledgement that VMI is a four year experience. Examples include the 2005 exemption from the Commonwealth College Course Collaboration and the 2006-07 Institutional Performance Standard exemptions from pursuing formal articulation agreements with two-year institutions and from increasing the total number of associate degree graduates enrolled as transfer students. (IPS Measures 13 and 14)
During the 2018 General Assembly Session, the General Assembly granted VMI an exemption from 23.1-907, the section of the Code of Virginia devoted to articulation, dual admissions, and guaranteed admissions agreements. The Institute believes this exemption was supported by members because they understand the requirements associated with its unique mission.
In terms of practice, VMI accepts some cadets (in the range of 5-10 per year) with as much as one year's worth of credit from two- and four-year institutions. It is, however, the very rare occasion that the Institute admits a two-year transfer student. It is also noteworthy that if we admit a two year transfer student, the student must go through the freshman "Ratline" experience and satisfy a three-year residency requirement. In fact, cadets who transfer in with significant credit (and again the number is small), will often elect to remain all four years in order to gain full advantage of the VMI experience. It is also important that as VMI continues to place emphasis on commissioning ...and believes strongly in that requirement...that this necessitates four years of ROTC (8 semesters), thus impacting early graduation and reduced time at VMI.
In light of its unique mission, history of exemptions on transfer initiatives, and requisite practice in accepting students with transfer credits, the Institute believes it merits an exemption from IPS Measure 6.
Thank you!
July 2019 Agenda Book 101 STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA COUNCIL MEETING CLOSED SESSION MAY 20, 2019 MINUTES
Mr. Fralin called the meeting to order at 12:20 p.m. in the Lyda B. Hunt Dining Hall, Nut House room, Mary Baldwin University, Staunton, Virginia. Council members present: Rosa Atkins, Marge Connelly, Heywood Fralin, Victoria Harker, Carlyle Ramsey, Minnis Ridenour, Thomas Slater, and Katharine Webb.
STAFF MEMBER WILLIAM MURRAY PARTICIPATED BY PHONE BEFORE JOINING THE MEETING AT APPROXIMATELY 1:20. HE WAS DELAYED IN HIS TRAVELS AND CALLED FROM HIS CAR. MR. STEPHEN MORET JOINED THE MEETING AT APPROXIMATELY 1:30.
Council members absent: Ken Ampy, Henry Light and Gene Lockhart.
Staff members present: Peter Blake and Lee Ann Rung.
Deb Love from the Office of the Attorney General was also in attendance.
CLOSED SESSION
At 12:05 p.m., Mr. Fralin asked that Mr. Ridenour to read the attached motion which stated that in accordance with Virginia Code §2.2-3711(A)(1), the Council would convene in closed session for the purpose of addressing personnel matters and the performance evaluation of the Executive Director. The motion was seconded by Dr. Murray and approved unanimously (8-0).
The Committee resumed in open session at 2:50 p.m. Mr. Ridenour read the attached signed certification, which was seconded by Ms. Webb. A roll call vote was taken and the certification was approved unanimously (10-0).
On a motion by Mr. Slater and seconded by Ms. Webb, the following resolution was approved unanimously (10-0):
BE IT RESOLVED that pursuant to the terms of Council’s Employment Agreement with the Director, the Director be awarded a performance bonus of 5% to be paid as soon as practicable, based on the Director’s performance over the past year.
July 2019 Agenda Book 102
MOTION TO ADJOURN
The Chair adjourned the meeting at 2:55 p.m.
______Heywood Fralin Council Chair
______Lee Ann Rung Director, Executive & Board Affairs
July 2019 Agenda Book 103 July 2019 Agenda Book 104 July 2019 Agenda Book 105 STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA JOINT MEETING WITH PRIVATE COLLEGE ADVISORY BOARD (PCAB) MAY 20, 2019 MINUTES
Mr. Fralin called the meeting to order at 3:05 p.m. in the Lyda B. Hunt Dining Hall, West Mary Baldwin University, Staunton, Virginia. Council members present: Rosa Atkins, Marge Connelly, Heywood Fralin, Victoria Harker, Stephen Moret, William Murray, Carlyle Ramsey, Minnis Ridenour, Tom Slater and Katharine Webb.
Council members absent: Ken Ampy, Henry Light, Gene Lockhart.
SCHEV staff present: Lee Andes, Peter Blake, Pam Currey, Beverly Rebar, Joe DeFilippo, Alan Edwards, Wendy Kang, Ashley Lockhart, Tod Massa, Jean Mottley, Laura Osberger, Sylvia Rosa-Casanova, Lee Ann Rung and Kristin Whelan. Deb Love from the Office of the Attorney General was also in attendance.
A list of other attendees is attached.
WELCOME AND INTRODUCTIONS
Mr. Blake welcomed everyone and guided roundtable introductions. President Fox welcomed everyone to Mary Baldwin and President Fitzsimmons, who chairs the Council of Independent Colleges (CICV) board, provided welcome remarks.
REMARKS FROM GOVERNOR
Mr. Blake introduced Governor Northam. The Governor provided a summary of his higher education initiatives and answered questions from Council members and presidents. Among the items discussed were better pay for K-12 teachers; the European model to bring skills to jobs; seed grants to privates from public funds for capital needs; and addressing a balance in program capacity. Mr. Fralin thanked the Governor for his support of higher education.
RECENT ECONOMIC DEVELOPMENT AND WHAT IT MEANS FOR PRIVATE COLLEGES
Mr. Moret spoke about the “permanent detour” and said if students don’t get a college level job right out of college, it becomes more difficult as time goes on. Therefore, a student’s first job after graduation is more important than originally thought.
TUITION ASSISTANCE GRANT PROGRAM UPDATES
Mr. Andes distributed a handout that provided an overview of financial aid programs, including the Tuition Assistance Grant (TAG). The handout also addressed SCHEV’s role in the financial aid award letter review and the financial aid program review.
July 2019 Agenda Book 106 TRANSFER VIRGINIA
Ms. Patricia Parker distributed a handout and explained that Transfer Virginia will reform the transfer experience and enable the Commonwealth to make measurable progress on student and success and equity through high-level collaboration among all institutions of higher education. She spoke about goals and current issues students encounter with transfer. Ms. Parker also discussed ways in which private colleges could participate in partnerships.
ORGANISATION OF ECONOMIC COOPERATION AND DEVELOPMENT (OECD) STUDY
Dr. Edwards introduced Monica Hanssen and Simon Roy and explained that The Organisation of Economic Cooperation and Development (OECD), headquartered in France, is conducting a multi-year study of the labor-market relevance and outcomes of higher education in various countries. Studies have been completed of Norway and Mexico, and a study of the United States is in process. For the U.S., the OECD will be analyzing data from, and visiting with leaders in, four states -- Ohio, Texas, Washington and Virginia. The State Council of Higher Education for Virginia (SCHEV) is serving as the coordinating entity for the OECD study team's visit to the Commonwealth from May 13-22.
The OECD study team seeks to visit all regions of the state to interview leaders from higher education, government, non-profit organizations, economic development organizations and employers. Ms. Hanssen and Mr. Roy met with several private college presidents while at Mary Baldwin University.
OPEN DISCUSSION OF MATTERS OF COMMON INTEREST
Mr. Fralin opened a conversation with presidents about alternative funding from the state for capital at private institutions. He suggested that presidents present their case to legislators and explain how this could benefit the Commonwealth. Comments from several presidents were that SCHEV is uniquely positioned to change the dialogue on this and other issues. They requested that before providing certain incentives to public institutions, the state consider the effect those decisions may have on the private institutions.
The meeting adjourned at 5:00 p.m. and attendees boarded vans for a tour of the university.
______Heywood Fralin Council Chair
______Lee Ann Rung Director, Executive and Board Affairs
July 2019 Agenda Book 107
The following executives were in attendance at the Joint PCAB meeting with Council on May 21, 2019:
PRIVATE COLLEGE PRESIDENTS:
President Michael McGlothlin, Appalachian College of Pharmacy President David Olive, Bluefield College President David Bushman, Bridgewater College President Nathaniel Bishop, Jefferson College of Health Sciences President Pamela Fox, Mary Baldwin University President Irma Becerra, Marymount University President Robert Lindgren, Randolph-Macon College President Michael Maxey, Roanoke College President Tracy Fitzsimmons, Shenandoah University President Ronald Crutcher, University of Richmond President Scott Miller, Virginia Wesleyan University
CICV STAFF: Robert Lambeth, Sabena Moretz, Deb Thomas, Jan Smyth
OTHERS: Ralph Northam, Governor of Virginia Atif Qarni, Secretary of Education JoAnn Haysbert, Hampton University Kerry Edmonds, Hollins University Ron Hawkins, Liberty University Carmelita Treacy, Marymount University Bob Huch, Southern Virginia University Allia Carter, Virginia Union University Patricia Parker, Transfer Virginia System Terry Djuric, Mary Baldwin University Reggie Jones, Williams Mullen Nicole Pugar Lawter, Williams Mullen Joseph Sprangel, Mary Baldwin University Ernest Jefferies, Mary Baldwin University Simon Roy, Organisation for Economic Cooperation and Development Monica Hanssen, Organisation for Economic Cooperation and Development Barbara Favola, Senate of Virginia
July 2019 Agenda Book 108 STATE COUNCIL OF HIGHER EDUCATION FOR VIRGINIA COUNCIL MEETING MAY 21, 2019 MINUTES
Mr. Fralin called the meeting to order at 9:00 a.m. in the Lyda B. Hunt Dining Hall, Nut House, Mary Baldwin University, Staunton, Virginia. Council members present: Marge Connelly, Heywood Fralin, Victoria Harker, William Murray, Carlyle Ramsey, Minnis Ridenour, Tom Slater and Katharine Webb.
Council members absent: Ken Ampy, Rosa Atkins, Henry Light, Gene Lockhart and Stephen Moret.
Staff members present: Lee Andes, Peter Blake, Pamela Currey, Joseph DeFilippo, Wendy Kang, Ashley Lockhart, Tod Massa, Laura Osberger, Beverly Rebar, Sylvia Rosa-Casanova, Jean Huskey, Lee Ann Rung, Emily Salmon and Kristin Whelan.
Deb Love from the Office of the Attorney General was also in attendance.
APPROVAL OF MINUTES
On a motion by Dr. Murray and seconded by Mr. Slater, the minutes from the March 19, 2019, meeting were approved unanimously (8-0).
REMARKS FROM PAMELA FOX, PRESIDENT, MARY BALDWIN UNIVERSITY (MBU)
Mr. Fralin thanked President Fox for the warm hospitality and a lively private college session. Mr. Blake provided information from President Fox’s bio and noted that she has served as Mary Baldwin’s President since July 2003.
Dr. Fox welcomed Council and said the tour provided after the PCAB meeting on May 20 gave members a feel for the university, which is experiencing a vibrant period of momentum. The institution has seen many changes over its 177 years. She reported on several changes in the last decade, including a name change in 2016 from Mary Baldwin College to Mary Baldwin University, reflecting its growing range of bachelor’s master’s and doctoral programs. MBU welcomed its first residential men to campus in 2017. Dr. Fox expressed pride in having a record enrollment of approximately 2100 students across all academic programs. Through all of the changes, Dr. Fox indicated that the essence of MBU has remained the same.
She spoke about the work in several of the colleges within the university, as well as the successful partnerships: creating roads to better connect to healthcare in the region; and the partnership with the American Shakespeare Center in Staunton. MBU’s strategic vision for 2015 calls for increasing enrollment to 2500 students by 2025. Dr. Fox reported that this should be achieved based on current enrollees. She answered questions from members.
REPORT OF THE AGENCY DIRECTOR
July 2019 Agenda Book 109
Mr. Blake highlighted the following items from his written report:
General Professional Advisory Committee (GPAC): The March meeting included discussions with Secretary of Veterans and Defense Affairs Carlos Hopkins and Secretary of Education Atif Qarni on academic credit for military service; (ii) with Josh Wyner from the Aspen Institute on student transfer from community colleges to universities; (iii) with Deputy Secretary of Education Fran Bradford and Virginia Economic Development Partnership President Stephen Moret on the Tech Talent Incentive Program.
Student Advisory Committee: On April 12, staff member Paula Robinson convened the final meeting of the 2018-19 Student Advisory Committee. The agenda included discussions on distance education, higher education financing and disability support services. SAC representatives presented to GPAC on April 22.
“Day of Dialogue”: In cooperation with the Lumina Foundation, SCHEV coordinated a daylong event focused of strategies for further alignment of budget and policy initiatives with The Virginia Plan for Higher Education. Over 80 people representing institutions, legislative and executive branch staff; Council member Marge Connelly participated in the event.
Board of visitors orientation planning: Mr. Blake thanked Council members Victoria Harker and Ken Ampy for serving on a committee to plan the 2019 board of visitors orientation session. This year’s event is scheduled for October 22-23 at the Virginia Museum of History and Culture. He asked members to let him know if they wish to attend so we can include their participation when planning the agenda. Mr. Blake said the Governor will make appointments within the next few weeks
OECD study: The Organisation for Economic Co-operation and Development, a Paris- based international organization, conducted a week-long engagement in Virginia to learn more about labor-market outcomes of Virginia’s colleges and universities. OECD representatives will hold a concluding session May 22 in Richmond. They will submit their preliminary report at an OECD meeting in Paris in December.
PPE summit: Over 200 people participated in the annual convening of those institutions certified by SCHEV to operate in Virginia. Programming included information on compliance, regulations and certification requirements. He thanked Ms. Rosa-Casanova and her staff for hosting a successful event.
Six-year-plan Meetings: SCHEV staff recently issued instructions to institutions to follow in submitting their six-year plans. This year’s process also includes an opportunity for institutions to propose a “performance pilot” initiative. Institutional meetings occur in July and August and will conclude with institutions submitting final plans by October 1. Mr. Blake thanked Dr. Huskey for scheduling these meetings with institutions. Ms. Connelly asked that during the six-year plan process, we consider asking institutions to demonstrate ways in which they are working together.
July 2019 Agenda Book 110 SCHEV activities: SCHEV staff celebrated public service week with a luncheon on May 6. Former Council chair Gil Bland was the guest speaker.
SCHEV Talk: On March 20, staff received a presentation from Delegate Lachrecse Aird on the recent legislative session. President Makola Abdullah will be the featured guest in June.
Editorial board visits: Mr. Blake is continuing to meet with editorial boards. Along with Council member Marge Connelly, he met with The Daily Progress (Charlottesville). In Richmond, Council members Katie Webb and Tom Slater will participate in a meeting with the Richmond Times-Dispatch on May 23. Dr. Ramsey volunteered to assist in scheduling editorial board meetings in Halifax and Mecklenburg.
REPORT ON GRADUATE OUTCOMES
Mr. Blake provided background and reminded members of the funding SCHEV received for this survey. Mr. Massa and Ms. Lockhart provided information on what we currently know and what we hope to learn with additional research. Mr. Massa and Ms. Lockhart reviewed information from charts in their PowerPoint presentation. The presentation is posted on the agency’s website and will be sent to all members.
Staff answered questions and will incorporate comments from members into the survey. Results from the survey will be reported to the Council in July 2020. Jim Ellis, director of the Survey and Evaluation Research Laboratory at Virginia Commonwealth University, was present and answered questions relating to the point of diminishing returns.
The Chairman called for a break at 10:05. The meeting resumed at 10:15.
REPORT FROM THE COMMITTEES
Report from Academic Affairs Committee
Ms. Webb provided the following reports:
Action on Programs at Public Institutions
Ms. Webb provided a brief introduction and the committee’s recommendation was seconded by Dr. Ramsey. The following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to the College of William and Mary in Virginia to initiate a Bachelor of Science (B.S.) degree program in Computational and Applied Mathematics and Statistics (27.0503), effective fall 2019.
Action on Bachelor Degree Programs in Teacher Education at Public Institutions
Ms. Webb thanked staff for working with the institutions to prepare this item. Mr. Blake said it is newsworthy that SCHEV staff accomplished the task of gathering the
July 2019 Agenda Book 111 necessary documentation for all 25 educational programs in teacher education in one month. The programs will require approval from the Board of Education, which may not be until the end of the summer. The speed with which this was done will make the necessary programs available where there is a need to address teacher shortages. Dr. DeFilippo reported that once the programs are up and running, the result will be an increase of approximately 400 more teachers/year. Dr. Ramsey suggested that staff work with the Department of Education to publicize this news in the Superintendents’ report.
The committee’s recommendation was seconded by Ms. Harker. The following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia grants approval to the seven institutions listed below to implement the specified bachelor degree programs in teacher education, effective fall 2019. • CWM BAEd Elementary Education 13.1202 • GMU BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Early Childhood Education for 13.1210 Diverse Learners • JMU BS Special Education 13.1001 BS Elementary Education 13.1202 BS Middle Grades Education 13.1203 BS Secondary Education 13.1205 BS Inclusive Early Childhood 13.1210 Education • ODU BS Special Education 13.1001 BS Elementary Education 13.1202 BS Early Childhood Education 13.1210 BS Career and Technical Education 13.1309 • UVA BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Early Childhood Education 13.1210 • VCU BSEd Special Education and Teaching 13.1001 BSEd Elementary Education and 13.1202 Teaching BSEd Secondary Education and 13.1205 Teaching BSEd Health and Physical Education 13.1314 BSEd Early Childhood Education and 13.1210 Teaching • VSU BSEd Special Education 13.1001 BSEd Elementary Education 13.1202 BSEd Middle School Education 13.1203 BSEd Innovative Technology Education 13.1206
July 2019 Agenda Book 112 Action on Private Postsecondary Education (PPE) Institutional Certification (Art Institute and South University)
Ms. Webb provided information about the new owner and noted that representatives from the Art Institute were present. She said the committee requested that a note be added to the minutes to reflect that staff has been directed to conduct a financial review of the institution by December 2019 and report to Council in January 2020.
The committee’s recommendation was seconded by Dr. Ramsey. The following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia certifies The Art Institute of Virginia Beach and South University to operate degree-granting postsecondary institutions in the Commonwealth of Virginia, effective May 21, 2019.
Action on Private Postsecondary Education (PPE) Institutional Certification (DeVry University)
Ms. Webb provided information on the new ownership of DeVry University and the committee’s recommendation was seconded by Dr. Ramsey. The following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia certifies DeVry University to operate a degree-granting postsecondary institution in the Commonwealth of Virginia, effective May 21, 2019.
Action on Updated Program Approval Policy
Ms. Webb provided information on the new policy that the committee has discussed for some time, including at its recent retreat. She noted that changes to the policy have been discussed with and received input from provosts. The final version will be shared with the provosts at their next meeting. The committee’s recommendation was seconded by Ms. Harker. The following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia adopts the “Policy Outline for Program Approvals and Changes,” and directs staff to create guidance documents and administrative processes necessary to implement its provisions as soon as practicable.
Report from Resources and Planning Committee
Discussion of 2018 Fall Enrollment at Public Private Non-Profit Institutions
Mr. Blake said the private college enrollment report was not addressed at yesterday’s committee meeting. He asked Mr. Massa to present highlights from this item, which is on page 80 in the agenda book. The data is also available on the SCHEV research website.
July 2019 Agenda Book 113 Noting that overall there was only a slight decrease, Mr. Massa cautioned that while the conclusion is positive, he suggested reviewing the tables and noted the institutions with declined enrollment. He said maintaining enrollment will be a challenge for tuition- dependent institutions when privates and publics are competing for students, but noted that this is not just a Virginia problem. Mr. Massa explained that there is fierce competition for the wealthiest students which will create challenges going forward.
It was worth noting that SCHEV should continue to monitor these trends, particularly in the smaller private institutions. Mr. Fralin suggested that Council consider ways in which we can reverse the trend. Ms. Connelly noted that this will be a major topic at the June 14 Council retreat. Mr. Fralin suggested that Council consider forming a task force to address the issue. Ms. Webb asked what SCHEV can do to get the information out to students who don’t think they have a chance to go to college and then provide them with the range of options, including both publics and privates.
Action on Tuition Moderation Fund Delegation to Staff to Certify Institutions Eligible for the Fund
Ms. Connelly provided an overview. The committee’s recommendation was seconded by Mr. Slater and the following resolution was approved unanimously (8-0):
BE IT RESOLVED that the State Council of Higher Education for Virginia delegates to SCHEV staff the responsibility to certify institutions that comply with the requirements of the tuition moderation fund as established under Item 253.50 of the 2019 Virginia Acts of Assembly Chapter 854.
The committee also reviewed the following:
Report on the Strategic Finance Plan
Staff will complete the report in mid-June. Ms. Connelly congratulated Ms. Currey for her work on the plan.
Discussion of SCHEV Budget and Policy Development
Ms. Connelly informed the members that when preparing the budget recommendations for the Council this year, staff will also identify opportunities for funded policy positions. She hopes to get additional input from the upcoming retreat to include as well. Ms. Connelly invited members to provide additional suggestions. As an example, she suggested considering ways to reengineer the financial aid process.
Presentation of Commonwealth Graduate Engineering Program (CGEP) Budget Consideration
Ms. Connelly explained that the committee received a presentation from Ms. Glenda Scales on the 35-year old consortium and noted that CGEP will be requesting $1.5M additional funds to expand the program and its outreach.
Update on Six-Year Plan Process
July 2019 Agenda Book 114
Ms. Connelly said staff has worked with the institutions to revise this year’s reporting to increase alignment and integrate the performance agreements. She asked Dr. Huskey to explain the key differences in the current process and what will be done this year. Dr. Huskey said the reports have been streamlined and will now include more value- added information, be more targeted and specific, and provide greater support. From July 23-August 20 staff will conduct individual meetings with institutions. The meetings this year will be targeted to the plan itself and allow more time for discussion. Ms. Harker requested that staff include a summary of funding when reporting the information to Council.
Update on Commonwealth Research and Technology Strategic Roadmap
Ms. Salmon provided a synopsis of the input she received from the May expert panel she convened. The group has been narrowed down to 13 independent experts and a dozen entities. Extensive stakeholder engagement activities, data analysis and further panel consultation will continue through the late spring and summer.
Report from the Ad Hoc Committee on Data and Policy
Mr. Slater noted the ad hoc committee’s final report and submitted a resolution for Council approval. He thanked Ms. Currey for her work with the ad hoc committee and for preparing the final report. Ms. Connelly also thanked Ms. Currey and said the ad hoc committee has made good progress. The ad hoc committee’s recommendation was seconded by Ms. Connelly and the following resolution was approved unanimously (8- 0):
BE IT RESOLVED that the State Council of Higher Education for Virginia approves “Council’s Report of the Ad Hoc Committee on Data and Policy” pending any revisions required as a result of discussion at this meeting, which are hereby delegated to the agency director; and
BE IT RESOLVED that the Council directs staff to disseminate the final report to Council members and make the report available to stakeholders; and
BE IT FURTHER RESOLVED that the Council extends its appreciation to Ken Ampy and Tom Slater for serving as co-chairs and for their dedication and contributions to the Ad Hoc Committee; and
AND FINALLY, BE IT RESOLVED that the Council recognizes Marge Connelly, Stephen Moret and Katharine Webb for their service above and beyond the call of duty in their expeditious, conscientious and thorough fulfillment of their individual and collective responsibilities to and on behalf of the Ad Hoc Committee on Data and Policy.
RECEIPT OF ITEMS DELEGATED TO STAFF
July 2019 Agenda Book 115 Mr. Blake informed members that the actions taken by staff on behalf of Council as delegated items were included in the agenda book. As required, a copy of these items is attached to the minutes.
OLD BUSINESS
No old business was brought forward.
NEW BUSINESS
Preview of June 14 Retreat
Ms. Connelly distributed a draft agenda and thanked members for responding to the survey. She noted that a review of the survey responses will occur at the retreat. A few guests will be invited to provide expertise as well as different perspectives. The goal of the retreat is to get an honest assessment of The Virginia Plan, including what’s working and what’s not, and then decide what can be done differently. Mr. Slater stressed the need for the retreat to be a meaningful exercise and to have good participation from members.
Report from Nominating Committee/Council Elections
Dr. Ramsey reported that he and Drs. Murray and Atkins consulted with members individually to recommend the officers for 2019-2020. Dr. Murray made a motion to approve in block the appointment of Heywood Fralin as Chair and Marge Connelly as Vice Chair for 2019-20. The motion was seconded by Mr. Slater and approved unanimously (8-0).
Ms. Webb was appointed to fill the role of Council Secretary. Mr. Fralin will make committee appointments at a later date.
Action on Resolution for Departing Council Member
Mr. Fralin explained that Mr. Ridenour’s term will end on June 30. He acknowledged Mr. Ridenour’s contributions to the Council and to higher education and said he will be missed. Mr. Fralin asked that Mr. Blake read the following resolution, which was seconded by all and approved unanimously (8-0):
WHEREAS, Minnis E. Ridenour served as an exemplary member of the State Council of Higher Education for Virginia and as a member of the Council’s Resources and Planning Committee and the ad hoc committee on research; and
WHEREAS, Mr. Ridenour’s extensive experience in higher education, finance and government, enabled him to advance the Council’s work by providing a unique insight to higher education policy; and
WHEREAS, Mr. Ridenour demonstrated his steadfast support for higher education by assisting the Commonwealth through pioneering reform initiatives, including higher education restructuring; and
July 2019 Agenda Book 116
WHEREAS, Mr. Ridenour has been a tireless advocate for higher education and has sought consistently to enhance connections between Council's various duties and activities, and between Council and the institutions of higher education, in order to meet the educational needs of Virginia residents, the workforce needs of Virginia employers and the resource needs of Virginia colleges and universities; and
WHEREAS, Mr. Ridenour approached his work on the Council with enthusiasm and always conducted himself and the Council’s business with dignity, steadfast resolve, and an earnest desire to ensure that Virginia’s colleges and universities maintain the highest standards of excellence in higher education; and
WHEREAS, Mr. Ridenour’s diligent work helped to formulate and advance The Virginia Plan for Higher Education, which will continue to have a strong and positive impact on future generations in the Commonwealth; and
WHEREAS, he will continue to work for the best interests of Virginia higher education and will remain a trusted friend and valued advisor as the Council continues its important work of advancing Virginia through higher education; therefore be it
RESOLVED, that the State Council of Higher Education for Virginia expresses its sincere gratitude and appreciation to Minnis E. Ridenour for his distinguished service and commitment to advancing the well-being of higher education in Virginia, and extends to him best wishes for continued success in all future endeavors.
Mr. Ridenour was presented with a copy of the resolution. He thanked members and staff for their support during his term. He noted his satisfaction with Council’s work on The Virginia Plan, building a strong data system and forming policy. Mr. Ridenour said when he was appointed, he informed the Governor that he would only serve for one term. He said he has been privileged to serve.
Preliminary Discussion of 2020 Meeting Schedule and Locations
Mr. Blake said staff compiled a list of recommended dates for Council’s consideration and requested feedback. The final schedule will be brought to the Council for action in July. Mr. Blake said staff will work with institutions about possibly changing the March date.
Mr. Fralin informed Ms. Connelly that he would not be at the July meeting and asked that she chair the meeting.
Receipt of Public Comment
Ms. Stacie Gordon’s comments were to thank the members of the Ad Hoc Committee on Data and Policy for their work on improving the use of data to increase public awareness and help drive future policy action. She provided a copy of her remarks to staff.
MOTION TO ADJOURN
July 2019 Agenda Book 117
The meeting adjourned at 11:40 a.m.
______Katharine Webb Council Secretary
______Lee Ann Rung Director, Executive and Board Affairs
July 2019 Agenda Book 118 Items Delegated to Director/Staff
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Program Approval and Changes,” the following items were approved/not approved as delegated to staff:
Degree Program Actions
Institution Degree/Program/CIP Effective Date The College of Degree Designation Approved: Master of Fall 2019 William and Mary Arts (MA) degree designation added to the in Virginia existing Master of Science (MS) degree program in Marine Science (26.1302) James Madison Facilitated Staff Approval: Master of Summer 2020 University Science in Athletic Training degree program in Athletic Training (51.0913) [Conferral: Spring 2022] Old Dominion Name/Title Change Not Approved: Change the April 17, 2019 University name/title of the Bachelor of Science degree program in Environmental Health (51.2202) to a Bachelor of Science degree program in Environmental and Occupational Health (51.2202) Old Dominion Substantial Program Modification April 17, 2019 University Not Approved: • Change the CIP Code of the Master of Arts (MA) degree program in Economics from (45.0601) to (45.0603); • Change the degree designation from a Master of Arts (MA) in Economics to a Master of Science (MS) in Economics. Virginia Substantial Program Modification Fall 2019 Commonwealth Approved: Modify the credit hours of the University Doctor of Philosophy degree program in Biomedical Engineering (14.0501) with 72 credit hours to 60 to 72 credit hours. Virginia Facilitated Staff Approval: Master of Fall 2019 Polytechnic Science degree program in Nutrition and Institute and State Dietetics (51.3101) [Conferral: Spring 2020] University Virginia State Facilitated Staff Approval: Bachelor of Fall 2019 University Science in Nursing degree program in Nursing (51.3801) [Conferral: Spring 2021] Virginia Western Program Title Change Approved: Fall 2019 Community Associate of Applied Science in College Administration of Justice to the new title of Criminal Justice (43.0103)
July 2019 Agenda Book 119
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Program Approval and Changes,” the following items were reported:
Diploma, Certificate, Discontinued and Modified Programs
Institution Degree/Program/CIP Effective Date The College of Initiate a new Post-Baccalaureate Summer 2019 William and Mary Certificate program in Geographic in Virginia Information Science (45.0702) [Conferral: Summer 2019] George Mason Initiate a new Graduate Certificate Fall 2019 University program in Small Satellite Engineering (14.0201) [Conferral Fall 2019] Longwood Simple Program Modification: Modify the Fall 2019 University credit hours of the Master of Business Administration degree program in Business Administration (52.0201) with 36 credit hours to 31 credit hours. Old Dominion Initiate a new Post-Professional Certificate Summer 2019 University program in Adult-Gerontology Clinical Nurse Specialist (51.3821) [Conferral: Summer 2019] University of Initiate new Graduate Certificate Programs Fall 2019 Virginia [Conferral: Spring 2020]: • Africana Studies (05.0101) • Applied Behavioral Analysis (42.2814) Virginia Program Discontinuance: Discontinue Summer 2019 Polytechnic the Bachelor of Science degree program in Institute and State Environmental Policy and Planning University (03.0103) [Council Approval: May 2, 1997]
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Internal and Off-Campus Organizational Changes,” the following items were approved as delegated to staff:
Institution Change/Site Effective Date Old Dominion Rename the School of Physical Therapy June 1, 2019 University and Athletic Training to the School of Rehabilitation Sciences. ODU indicates that according to the National Center for Educational Statistics (NCES) description of a rehabilitation science program, the existing three degree programs “all fit within the description. Thus, the name, School of Rehabilitation Science, broadens the
July 2019 Agenda Book 120 Institution Change/Site Effective Date existing title to encompass the academic programs.” Virginia State Create the Department of Engineering July 1, 2019 University and the Department of Computer Science from the Department of Engineering and Computer Science. The establishment of separate departments will provide visibility to academic programs, allow each department to focus on individual disciplines, and create an avenue for increased growth and extramural funding opportunities. Virginia State Rename the Department of Technology to April 11, 2019 University the Department of Applied Engineering and Technology. The Department has been re-named to reflect the developing research focus of the department, and help recruit faculty interested in both teaching and research. The new name will help with developing the department's reputation among research and funding agencies and, other academic units with similar degree programs.
Pursuant to the Code of Virginia, Section § 23.1-211 and Council’s “Commonwealth of Virginia Policy on the Reciprocal Authorization of Distance Education and Related Activities,” the following item is approved as delegated to staff:
National Council for State Authorization Reciprocity Agreements (NC-SARA) Approval
Institution Effective Date Ivy Christian College March 13, 2019
Pursuant to the Code of Virginia § 23.1-213 to 230 and 8VAC-40-31-90 of the Virginia Administrative Code, the following items were approved as delegated to staff:
Institutions of Higher Education Certified to Operate in the Commonwealth of Virginia—Approval of Additional Locations
Institution Location Effective Date Saint Leo University - Norfolk Norfolk, VA April 16,2019 (instructional location)
July 2019 Agenda Book 121 Postsecondary, Non-Degree Institutions Certified to Operate in the Commonwealth of Virginia
Institution Location Effective Date Bealeton Massage Therapy & School Bealeton, VA February 19, 2019 Allied Health Career Institute Leesburg, VA April 8, 2019
July 2019 Agenda Book 122
Dr. Jacqueline M. Gill
Gill has worked in higher education for more than 20 years. She began her career as the director of continuing education for the NE Campus of Tarrant County College in Hurst, Texas. In 2010, she became the college’s vice president of Academic Affairs & Community & Industry Education.
Gill moved to Kansas City, Missouri in 2016 where she became the president of Metropolitan Community College. Prior to working in higher education, she worked for seven years as a social worker in the greater Dallas Fort Worth metropolitan area, including two years of recruiting candidates from underserved populations into healthcare career fields for the Dallas Fort Worth Area Health Education Center in Irving, Texas.
Gill earned a doctorate, master’s degree and bachelor’s degree from Texas A&M University, and a separate master’s degree from the University of Texas at Arlington.
“We are delighted to welcome Dr. Gill as the new President of Danville Community College. Having once been a community college student herself, Dr. Gill understands the value it holds for its students and the community it serves,” said Chris Eastwood, chair of the Danville Community College local board. “She has an extensive background in workforce development and is committed to student success whether building skills for a technical trade or for further academic study. We look forward to the passion and energy Dr. Gill will bring to the collaborative effort to continue the economic transformation of the Dan River Region.”
Gill succeeds Dr. Bruce Scism, the college’s fifth president, who retired at the end of 2018 after serving in that role for five years. Dr. Betty Jo Foster has served as the college’s interim president since January.
Founded in 1966, Danville Community College serves the City of Danville, Pittsylvania County, and Halifax County.
July 2019 Agenda Book 123 Karen Jackson is the Interim Executive Director of the New College Institute. She also serves as President of Apogee Strategic Partners, LLC a Virginia firm specializing in the development and implement of technology and innovation strategies in information technology, cyber security, autonomous systems, and smart communities. Ms. Jackson formerly served as Virginia’s Secretary of Technology from 2014 – 2018.
In her appointed capacities she served as a senior advisor to Governors Kaine, McDonnell, and McAuliffe on technology matters including innovation, data analytics, telecommunications (broadband), cybersecurity, unmanned systems (autonomy) and smart communities.
As Secretary, she was responsible for overseeing and advancing the Commonwealth’s IT infrastructure, developing and advancing policy, programs, and legislative to facilitate innovation, entrepreneurship, technology development, and adoption. She led Virginia’s efforts to secure two FAA UAS test sites and was responsible for initiating the Commonwealth’s work in Smart Communities and cyber-physical systems. She also served as a Senior Advisor to the National Governors Association’s “Meet the Threat, States Confront the Cyber Challenge” initiative.
Ms. Jackson has been actively engaged in national and federal policy initiatives including the development of the National Broadband Plan. She received an IP3 award from Public Knowledge for her work in information policy, and was named to Government Technology's 2010 list of the top 25 Doers, Dreamers, and Drivers. In 2015, she was named to The Governing Institute Women in Government Leadership Program, and in 2016 was named as one of State Scoops’ GoldenGov State Executives of the Year. In 2017, Ms. Jackson was named one of State Scoop’s Top Women in Technology, and she and Governor Terry McAuliffe were jointly recognized as 2017 Difference Makers in Cyber Security by the SANS Institute.
Ms. Jackson serves on a number of Boards including the Advisory Board of the Apex Systems Center for Innovation and Entrepreneurship at Virginia Tech, the Advisory Board of Sera Brynn and ITA, International, the Board of Directors for the Online Virginia Authority, the Secure and Resilient Commonwealth Panel, William and Mary’s Mason School Data Analytics Board of Advisors, and the Board of Directors for Sweet Briar College.
She holds a bachelor’s of science in business management from Christopher Newport University and a masters of business administration from The College of William and Mary.
July 2019 Agenda Book 124
State Council of Higher Education for Virginia Agenda Item
Item: Council #C6 – Report of the Agency Director
Date of Meeting: July 16, 2019
Presenter: Peter Blake Director [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: Action:
Background Information/Summary of Major Elements: N/A
Materials Provided: Report of the Agency Director.
Financial Impact: N/A
Timetable for Further Review/Action: N/A
Resolution: N/A
July 2019 Agenda Book 125 State Council of Higher Education Director’s report July 16, 2019
Board of visitors orientation planning: Council members Victoria Harker and Ken Ampy are serving on a committee to plan the 2019 board of visitors orientation session. This year’s event is scheduled for October 22-23 at the Virginia Museum of History and Culture.
OECD workshop: On May 22, SCHEV staff assisted with the workshop conducted by analysts from the Organisation for Economic Co-operation and Development as the concluding activity of their 10-day visit. The OECD is studying the labor-market outcomes and relevance of higher education in four U.S. states; in the Commonwealth, the OECD team spent seven days interviewing stakeholders from all sectors in every region. At the workshop, over 30 representatives of our colleges, universities, economic development and business groups spent more than four hours discussing the challenges and potential solutions to educating the workforce that Virginia needs today and in the future. The OECD will continue to gather and review information through 2019, with its U.S. report expected in 2020.
Virginia social mobility workshop: Sponsored by the ODU Center for Social Mobility and made possible by a grant from SCHEV’s Fund for Excellence and Innovation, the Virginia Social Mobility Workshop took place June 3 at Old Dominion University. The workshop brought together higher-education leaders to develop strategies and institutional action plans to expand affordability, access and completion. Deputy Secretary of Education Fran Bradford represented the Northam Administration; Wendy Kang, Paula Robinson and others represented SCHEV. ODU also hosted the National Social Mobility Symposium on June 4 and 5.
Tech Talent Incentive Program: The General Assembly created this program to provide funding and oversight of the development of additional graduates in high- demand technology fields. The SCHEV director is designated as one of seven reviewers of institutional proposals. We anticipate recommending to the Governor the first round of performance agreements later this summer. The Commonwealth anticipates allocating $1 billion over 20 years for higher education operating and capital investments.
VRIC meeting: On June 11, the Virginia Research Investment Committee convened at SCHEV, with Secretary of Finance Aubrey Layne chairing in Peter Blake’s absence. The agenda included approval of four regional nodes for the Commonwealth Cyber Initiative (CCI), as well as the creation of a VRIC workgroup to advise the CCI nodes’ strategic plans and budget requests. Members also agreed to allow revision and resubmission of two applications for Round 2 grants from the Virginia Research Investment Fund (VRIF); the competition’s external
July 2019 Agenda Book 126 reviewers did not favorably review any of the initial applications. Members reviewed a staff plan for VRIC activities in FY2020 and received updates on the CCI hub, the Research and Technology Strategic Roadmap and the “town hall” meetings of Commerce and Trade Deputy Secretary Robby Demeria. The committee will meet next on August 13.
Research and technology expert panel: Earlier this month at SCHEV offices, senior associate Emily Salmon convened in two groups the panel of independent experts advising our development of the Commonwealth Research and Technology Strategic Roadmap. She invited members of the Resources and Planning Committee; Tom Slater and Henry Light attended on July 2. She also held a meeting on July 8 for those experts unavailable for the prior convening. Each set of panelists spent over two hours discussing potential areas of research focus in the Roadmap and potential metrics for assessing the Roadmap's short- and long-term impacts and the Commonwealth's overall progress on research, collaboration, commercialization, entrepreneurship and job creation.
Call for internship grant proposals: On May 28, SCHEV issued a call for proposals from public institutions of higher education for a limited-submission, competitive grant program to support internships in the tech sector. This is the second internship-related grant competition administered by SCHEV. Recently, the General Assembly revised the policy governing this grant program. SCHEV will conducted informational webinars for interested applicants on June 6 and June 7. The proposal deadline was July 15.
Virginia International University: On June 13, SCHEV and Virginia International University entered into a consent agreement that will permit the institution to continue operations in the Commonwealth contingent upon it offering education exclusively in a face-to-face modality for a minimum of three years. A prior SCHEV audit had found issues with VIU’s online programs so severe that in March staff recommended Council revoke the university’s certificate to operate. Staff will conduct another audit of the institution before January 31, which will target and reassess VIU faculty qualifications; student eligibility for admission; maintenance of student admission, academic and financial files; and refund processing. In addition, the university’s accreditor in late May extended a “show cause” directive requiring VIU to provide additional information.
Virginia Business College: In March, Council granted provisional certification to Virginia Business College (VBC) based on a review of its leadership and operational plans. Soon after, VBC ownership dismissed the leadership team. In June, new VBC President, Gene Couch, notified SCHEV of its plans to withdraw its application with a goal of resubmitting it in the future, at which time the certification process will begin anew.
SCHEV talk: Virginia State University President Makola Abdullah spoke to SCHEV staff on June 18 about the institution’s mission and service to students. The next
July 2019 Agenda Book 127 SCHEV talk, scheduled July 17, is on the topic of “mindful leadership” as a means to improve relationships and effectiveness as an organization.
Editorial board visits: We continued our meetings with editorial boards. Council members Katie Webb and Tom Slater participated in a meeting with the Richmond Times-Dispatch on May 23. On the day before the Council meeting, we have meetings with several newspapers across Southern Virginia at which Council member Carlyle Ramsey participated.
Out and about: On June 17, Council member Marge Connelly and several SCHEV staff met with representatives of the University of the Eastern Shore of Virginia Foundation regarding their proposal for a new four-year institution. On June 18-19, I participated in the meeting of the Commissioners of ECS (Education Commission of the States) in Colorado.
Retreat follow-up: The Council held a successful retreat in June. We have scheduled a second meeting to review and revise the strategies and initiatives associated with The Virginia Plan for Higher Education on August 21. Attached is a planning document for the June 14 meeting and a summary of the June 14 meeting itself.
July 2019 Agenda Book 128 Planning for the June 14th retreat – redefining “best-educated state” March 13, 2019
Background: Entering the fifth year of The Virginia Plan. Recently completed a report on educational attainment. Established ad hoc committee on data and policy (see “Aligning Data and Policy Decisions with The Virginia Plan,” at the end of this document). Recently completed the 2019 legislative session. Environment has changed since 2015.
Outcome of January meeting: Chair Heywood Fralin asked for a retreat for Council members to focus on these issues and asked Marge Connelly and Tom Slater to lead the planning for the event. Staff prepared broad overview of state’s progress toward The Virginia Plan goals.
Language from the Code of Virginia relating to SCHEV’s duties: Develop a statewide strategic plan that (i) reflects the goals set forth in subsection A of § 23.1-1002 or (ii) once adopted, reflects the goals and objectives developed pursuant to subdivision B 5 of § 23.1- 309 for higher education in the Commonwealth, identifies a coordinated approach to such state and regional goals, and emphasizes the future needs for higher education in the Commonwealth at both the undergraduate and the graduate levels and the mission, programs, facilities, and location of each of the existing institutions of higher education, each public institution's six- year plan, and such other matters as the Council deems appropriate. The Council shall revise such plan at least once every six years and shall submit such recommendations as are necessary for the implementation of the plan to the Governor and the General Assembly.
Foundational questions: What presumptions exist? Who is the primary audience of a statewide strategic plan for higher education? How has the Commonwealth changed and what will it need from higher education over the next several years? Given what we know today, what does “best-educated state” look like? What do we need to do to achieve that status? How are we going to do it?
Related framing questions: What existing initiatives are underway that intersect with the development of a revised or new plan?
July 2019 Agenda Book 129 How should a revised or new plan relate to institutional plans, state leadership’s goals and other stakeholder interests? What is the appropriate “tone” for a revised or new plan? What else should we consider?
Moving forward: Retreat will take place in Richmond (probably at the Virginia Museum of History and Culture) from approximately 9:30 a.m. to 4 p.m. Ms. Connelly and Mr. Slater will establish a process to gather input from all Council members, both through electronic means and face-to-face conversations.
July 2019 Agenda Book 130 Notes from the June 14, 2019, retreat
Council members met for most of the day at the Virginia Museum of History and Culture. Responses to the pre-retreat survey indicate considerable satisfaction among Council members with the goals of the existing Virginia Plan. An area of opportunity exists in further defining what is meant by “best-educated state.” Members support the vision but also want it to include more than just numbers. They would like for it also to reflect quality and relevance, as measured by learning outcomes, alignment with workforce demands, responsiveness to state needs and graduate outcomes.
Council members mentioned several priority areas and potential initiatives to support them. Not all suggestions are priorities or even ones that Council wishes to pursue today. Among the ideas that arose are the following: Develop a shared goal with preK-12 and higher education that governors, legislators, business community and others can support (“Virginia Is for Learners” might be it). Hire a marketing and communications firm to help develop and promote a “brand” for higher education in Virginia. Employ “equity champions” to be visible in communities that are lagging in educational attainment and to promote higher education as an important option. Focus on teacher preparation so that we have enough qualified teachers to meet needs across the state. Engage more directly in job creation, start-up businesses and economic development. Create alternative ways to save and to minimize debt (lifetime savings accounts, income share agreements, etc.). Align preK-12 adult education programs with regional community colleges (i.e., Charlottesville and Piedmont Virginia Community College). Set aside federal funds (Workforce Investment and Opportunity Act) for unanticipated student expenses; North Carolina reportedly allocated $7 million for this purpose. Align federally required plans for various education and workforce programs. Allocate funds to support a study of potential shared administrative systems. Authorize a limited early retirement program for higher education. Focus resources of all kinds on institutions serving the hardest to serve students, notable the community colleges and access colleges. Model the impact of a recession on higher education. Modify attainment goals to be more specific by level and program. Identify ways to get businesses to support more education and training opportunities for more employees. Establish a low-cost institution that maximally uses distance learning, shared services, online educational resources, prior learning assessments, transfer, etc.
July 2019 Agenda Book 131
After further discussion and a review of proposed strategies and initiatives from staff documents, Council members identified the following nine topic areas (in no particular order) for further review:
1. Affordability, Funding and Workforce Alignment o Alignment of academic programs, enrollment, degrees and internship opportunities with workforce needs. o Teacher shortages, by discipline and region. o Differentiation in resource support based on institutional mission. o Statewide financial reserve funds. o Institutional and systemwide efficiencies. 2. Access, Enrollment and Completion o Advising, counseling, career guidance and related activities. o Communications and branding. o More equitable opportunities and outcomes. o Technologically enhanced educational opportunities.
Staff will review this summary with Council members in July and prepare additional options for consideration at the August 21 retreat. Options will include both specific initiatives that Council can pursue in the 2020 General Assembly session as well as longer-term goals that the Council can consider as it revises and updates The Virginia Plan for Higher Education.
July 2019 Agenda Book 132 Council #C7.a - Summary of Academic Affairs Committee Actions & Discussions (Chair: K. Ampy)
#A3, Action on Programs at Public Institutions
#A4, Update on Program Proposals in the Review Pipeline
#A5, Action on Virginia Public Higher Education Policy on Passport and Uniform Certificate of General Studies Programs
#A6, Update on Graduate Outcomes Survey
#A7, Update on Assessment of Student Learning Assessment and Quality in Undergraduate Education
#A8, Report of the Staff Liaison to the Committee
July 2019 Agenda Book 133 Council #C7.b - Summary of Resources and Planning Committee Actions & Discussions (Chair: T. Slater)
#B3, Action on Foster Care Grant Regulations
#B4, Update on the Commonwealth Research and Technology Strategic Roadmap
#B5, Update on Preliminary Enrollment Projections and Degree Estimates
#B6, Report on State of Higher Education Funding Data
#B7, Report on Strategic Finance Plan
#B8, Discussion of the SCHEV Budget and Policy Development Items for the 2020- 2022 Biennium
#B9, Update on Financial Aid Reform Study
#B10, Update on Items Related to the Institutional Performance Standards
July 2019 Agenda Book 134 State Council of Higher Education for Virginia Agenda Item
Item: Council #C8 – Action on 2020 Meeting Dates for Calendar Year 2020
Date of Meeting: July 16, 2019
Presenter: Peter Blake, Director [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: May 21, 2019 Action: Council reviewed the proposed schedule
Background Information/Summary of Major Elements:
The Council meets regularly in the months of January, March, May, July, September and October. Additional meetings may be held with reasonable public notice for ad hoc committee meetings and/or retreats at the call of the Council chair.
Since 2009, the Council has included in its schedule a meeting with the public college presidents. The date of that meeting will be coordinated with the Council of Presidents (COP) but will coincide with the regular Council meeting in September, as noted below.
The General Assembly session begins on Wednesday, January 15, 2020.
The proposed schedule includes one-day meetings (committee meetings and the full Council) in January and July instead of the usual day-and-a-half schedule in subsequent months.
Meetings generally are held on the third Monday/Tuesdays except for all-day meetings and as follows:
The January options are Tuesday, January 14 or Tuesday, January 21. The Martin Luther King holiday is on Monday, January 20. The October 26-27 date was chosen to allow staff additional time between the September and October meetings to prepare final budget recommendations.
Staff recommends the following institutions to host the meetings on the designated dates and has confirmed that the institutions listed will host.
July 2019 Agenda Book 135 Materials Provided: None.
Financial Impact: None.
Timetable for Further Review/Action: Council has the option to choose from two different weeks in January and March - January 14 or January 21; March 16-17 or March 23-24.
Resolution:
BE IT RESOLVED that the State Council of Higher Education for Virginia approves the following schedule for calendar year 2020 and requests that staff distribute the dates to the Council:
January 14 OR January 21 – SCHEV (both dates are available) March 16-17 OR March 23-24 – Radford University (both dates are available) May 18-19 – Virginia Wesleyan (confirmed through CICV) July 13 – Germanna Community College (confirmed) September 14-15 – University of Virginia (confirmed) October 26-27 – SCHEV
July 2019 Agenda Book 136 State Council of Higher Education for Virginia Agenda Item
Item: Council #C12 – Receipt of Items Delegated to Staff
Date of Meeting: July 16, 2019
Presenter: Peter Blake Director [email protected]
Most Recent Review/Action: No previous Council review/action Previous review/action Date: March 20, 2002, July, 2002, September 2006 Action: The Council approved delegation of certain items to staff
Background Information/Summary of Major Elements:
Council delegated certain items to staff for approval and reporting to the Council on a regular basis.
Materials Provided:
Degree Program Actions: George Mason University Longwood University Norfolk State University Patrick Henry Community College University of Virginia Virginia Polytechnic Institute and State University
Diploma, Certificate, Discontinued and Modified Programs: George Mason University Old Dominion University Southside Community College University of Virginia Virginia Commonwealth University Virginia Polytechnic Institute and State University
Policies and Procedures for Internal and Off-Campus Organizational Changes: Virginia State University
Mission Statement Change: Virginia Commonwealth University
July 2019 Agenda Book 137
National Council for State Authorization Reciprocity Agreements (NC-SARA) Approvals: Bon Secours Memorial College of Nursing Ferrum College
Postsecondary, Non-Degree Institutions Certified to Operate in the Commonwealth of Virginia Aquatic Adventures Scuba Academy Heart and Soul Massage School Learnix Tree Center MAB Institute Nu-Pulse Security Training Center Salvation Academy Training Solutions Center
Institutional Student Financial Aid Plans
2019-20 Full Cost Report
July 2019 Agenda Book 138 Items Delegated to Director/Staff
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Program Approval and Changes,” the following items were approved/not approved as delegated to staff:
Degree Program Actions
Institution Degree/Program/CIP Effective Date George Mason CIP Code Change Approved: Change the Fall 2019 University CIP code of the Master of Laws (LLM) degree program in Intellectual Property Law from 22.0299 to 22.0212 Longwood Discontinued Degree Designation Fall 2019 University Approved: Discontinue the Bachelor of Arts (BA) degree designation in the Bachelor of Arts (BA)/Bachelor of Science (BS) degree program in Social Work (44.0701) Norfolk State Facilitated Staff Approval: Master of Fall 2019 University Healthcare Administration (MHA) degree program in Healthcare Administration (51.0701) [Conferral: Spring 2021] Patrick Henry Program Title and CIP Code Change Summer 2019 Community Approved: Change the program title and College CIP code of the Associate of Applied Science in Education Assisting (13.1501) to the new title of Early Childhood Development (19.0709) University of CIP Code Change Approved: Change the Spring 2019 Virginia CIP code of the Master of Science degree program in Accounting from 52.0301 to 27.0305 Virginia CIP Code Change Approved: Change the Fall 2019 Polytechnic CIP code of the Doctor of Philosophy Institute and State degree program in Economics from University 45.0601 to 45.0603
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Program Approval and Changes,” the following items were reported:
Diploma, Certificate, Discontinued and Modified Programs
July 2019 Agenda Book 139 Institution Degree/Program/CIP Effective Date George Mason Initiate new Graduate Certificate Programs: Fall 2019 University Conferral, Spring 2020: Account Analytics (52.0399) Environmental and Sustainability Management (30.3301) Global Information Technology Leadership (52.0211) Information Technology Strategy and Digital Transformation (52.1201)
Conferral, Fall 2019: Education Policy (44.0502) George Mason Initiate a new Graduate Certificate Spring 2020 University program in Business Fundamentals (52.0201) [Conferral: Fall 2020] Old Dominion Initiate new Certificate Programs Fall 2019 University [Conferral: Fall 2019]:
Graduate Supply Chain Management (52.0203)
Post-Professional Family Nurse Practitioner (51.3805) Southside Virginia Initiate a new Certificate program in Summer 2019 Community Substance Abuse Counseling Assistant College (51.1501) [Conferral: Fall 2019] University of Initiate a new Graduate Certificate Summer 2019 Virginia program in Criminal Justice Education (43.0104) [Conferral: Summer 2019] University of Initiate a new Graduate Certificate Fall 2019 Virginia program in Instructional Design and Technology (13.0501) [Conferral: Spring 2020] Virginia Initiate a new Graduate Certificate Fall 2019 Commonwealth program in Applied Statistics (27.0501) University [Conferral: Spring 2020 Virginia Program Discontinuance: Fall 2019 Commonwealth Discontinue the Doctor of Philosophy University degree program in Anatomy and Neurobiology (26.0403) [Council Approval: BCHE] Virginia Initiate a new Graduate Certificate Fall 2019 Polytechnic program in Nuclear Science, Technology, Institute and State and Policy (30.1501) [Conferral: Fall 2019] University
July 2019 Agenda Book 140 Institution Degree/Program/CIP Effective Date Virginia Simple Program Modification: Modify the Fall 2019 Polytechnic credit hours of the Bachelor of Science Institute and State degree program in Industrial and Systems University Engineering (14.3501) from 127 to 124.
Pursuant to the Code of Virginia, § 23.1-203 and Council’s “Policies and Procedures for Internal and Off-Campus Organizational Changes,” the following item was approved as delegated to staff:
Institution Change/Site Effective Date Virginia State [Correction] Rename the Department of April 11, 2019 University Technology to the Department of Applied Engineering Technology. The Department has been re-named to indicate the research activities of existing faculty, reflect the developing research focus of the department, and help recruit faculty interested in both teaching and research. The new name will help with developing the department's reputation among research and funding agencies and, other academic units with similar degree programs.
Pursuant to the Code of Virginia, Section § 23.1-203 and Council’s policy “Mission Statement Changes at Public Institutions,” the following item mission statement modification was approved as delegated to staff. As specified in code, the new mission statement will take effect 30 days after the adjournment of the next General Assembly Session following SCHEV approval.
Virginia Commonwealth University Mission Statement Change
Previous Mission Statement: As the premier urban, public research university in the state, Virginia Commonwealth University’s mission is to advance knowledge and student success through its commitments to: An engaged, learner-centered environment that fosters inquiry, discovery and innovation in a global setting Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve human health Interdisciplinary collaborations that bring new perspectives to complex problems and mobilize creative energies that advance innovation and solve global challenges
July 2019 Agenda Book 141 Health care that strives to preserve and restore health for all people, to seek the cause and cure of diseases through groundbreaking research and to educate those who serve humanity Diversity that provides a climate of inclusion, a dedication to addressing disparities wherever they exist and an opportunity to explore and create in an environment of trust Sustainable university-community partnerships that enhance the educational, economic and cultural vitality of the communities VCU serves in Virginia and around the world.
New Mission Statement (underlining indicates textual changes) Virginia Commonwealth University and its academic health center serve as one national urban public research institution dedicated to the success and well-being of our students, patients, faculty, staff and community through: Real-world learning that furthers civic engagement inquiry, discovery and innovation Research that expands the boundaries of new knowledge and creative expression and promotes translational applications to improve the quality of human life Interdisciplinary collaborations and community partnerships that advance innovation, enhance culture and economic vitality, and solve society’s most complex problems Health sciences that preserve and restore health for all people, seek the cause and cure of diseases through groundbreaking research and educate those who serve humanity Deeply engrained core values of diversity, inclusion and equity that provide a safe, trusting and supportive environment to explore, create, learn and serve.
Pursuant to the Code of Virginia, Section § 23.1-211 and Council’s “Commonwealth of Virginia Policy on the Reciprocal Authorization of Distance Education and Related Activities,” the following items were approved as delegated to staff:
National Council for State Authorization Reciprocity Agreements (NC-SARA) Approvals
Institution Effective Date Bon Secours Memorial College of May 14, 2019 Nursing Ferrum College May 22, 2019
July 2019 Agenda Book 142 Pursuant to the Code of Virginia § 23.1-213 to 230 and 8VAC-40-31-90 of the Virginia Administrative Code, the following items were approved as delegated to staff:
Postsecondary, Non-Degree Institutions Certified to Operate in the Commonwealth of Virginia
Institution Location Effective Date Aquatic Adventures Scuba Academy Springfield, VA 6/11/2019 Heart and Soul Massage School Monterey, VA 5/16/2019 Learnix Tree Center Vienna, VA 6/11/2019 MAB Institute Broadway, VA 6/20/2019 Nu-Pulse Security Training Center Vienna, VA 5/16/2019 Salvation Academy Alexandria, VA 6/20/2019 Training Solutions Center Sterling, VA 6/20/2019
Institutional Student Financial Aid Plans
Pursuant to §4-5.01.b.1.a of the Virginia Acts of Assembly, Chapter 854, staff has reviewed each individual institution's plan for expenditure of its appropriation for undergraduate student financial assistance and assumptions and calculations for determining the cost of education and student financial need. The institutions' reports have been received and reviewed in accordance with the Appropriation Act.
2019-20 Full Cost Report
Virginia state has the tuition policy that requires the nonresident students pay at least 100% of cost of education since 1990s. Item 4-2.01.b.2 in the 2019 Appropriation Act states:
b) The Boards of Visitors or other governing bodies of institutions of higher education may set tuition and fee charges at levels they deem to be appropriate for all nonresident student groups based on, but not limited to, competitive market rates, provided that: I) the tuition and mandatory educational and general fee rates for nonresident undergraduate and graduate students cover at least 100 percent of the average cost of their education, as calculated through base adequacy guidelines adopted, and periodically amended, by the Joint Subcommittee Studying Higher Education Funding Policies.
Based on institutions’ 2019-20 tuition charges, it is estimated that all institutions will have met the requirement that nonresident tuition and mandatory E&G fee rates cover at least 100 percent of the average cost of their education in 2019-20 (Table 1).
July 2019 Agenda Book 143 Table 1
2019-20 Average Nonresident Tuition As a Percent of Average Cost of Education
AverageAverage Per StudentNonresident Institutions Cost(1) Tuition (2) % of Cost GMU $18,661 $32,841 176% ODU(3) $14,981 $28,037 187% UVA $26,783 $39,893 149% VCU $20,937 $31,018 148% VT $20,245 $29,992 148% CWM $24,280 $36,152 149% CNU $15,306 $21,691 142% UVAW $19,478 $24,250 124% JMU $14,424 $24,495 170% LU $13,652 $23,946 175% UMW $17,934 $24,795 138% NSU $16,473 $18,095 110% RU $13,857 $19,639 142% VMI $21,594 $36,128 167% VSU $14,706 $17,641 120% RBC $8,939 $19,961 223% VCCS $8,880 $10,609 119%
TOTAL(4) $15,675 $28,529 158%
(1) Derived by dividing 2019-20 appropriations by 2019-20 projected enrollment approved by SCHEV in 2017. (2) Enrollment-weighted tuition averages of both undergraduate and graduate students. (3) Average per student cost is based on the funding need from the base adequacy calculation. (4) Total percent of cost calculation has been weighted by level-specific (doctoral, comprehensive, and two-year) enrollments.
July 2019 Agenda Book 144