KNEEHILL COUNTY REGULAR COUNCIL MEETING
ADOPTED AGENDA Tuesday, April 24, 2018
8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta
1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda
2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of April 10, 2018
3.0 Delegations 3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 8:40 a.m. 3.2 Dennis Berdahl Family- Century Farm Award @ 10:00 a.m.
4.0 Public Hearings No Public Hearings Scheduled
5.0 Municipal Services 5.1 Transportation 5.1.1 Wimborne Environmental Reclamation 5.1.2 Torrington Arena Capital Project
5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation
5.3 Planning No Report
5.4 Agricultural Service Board & Parks 5.4.1 Weed, Pest & Soil Conservation Inspector 5.4.2 Kneehill County Tourism and Recreation Masterplan Overview
5.5 Protective Services 5.5.1 Emergency Management Overview
6.0 Corporate Services 6.1 2018 Reserve Allocation 6.2 2018 Operating and Capital Budget Changes
7.0 Business Arising from Previous Minutes 7.1 Reconsideration of Motion 118/18- Village of Acme Waste Water Lagoon
8.0 New Business 8.1 Alberta Firefighter Curling Association Championship Sponsorship 8.2 Acme/Linden Soccer Association Request 8.3 Bylaw # 1766- Councillor Code of Conduct 8.4 Bylaw #1765- Chief Administrative Officer 8.5 Kneehill 4-H District Request 8.6 Stettler Regional Board of Trade Invitation 8.7 Cancellation of Policy #15-12, Regional Resource Urban Sustainability Grant 8.8 Implementation of Urban Recreation/Expense Sharing Funds 8.9 Three Hills Graduation 2018 8.10 Drumheller Solid Waste Landfill
9.0 Disposition of Delegation Business 9.1 2017 Audited Financial Statements
10.0 Council and Committee Reports 10.1 Canadian Badlands AGM 10.2 Drumheller RCMP Statistics 10.3 Marigold Library 10.4 Drumheller Solid Waste Association
11.0 Council Follow-up Action List
12.0 In Camera 12.1 Labour Matters (Section 24-FOIP)
13.0 Motions from In Camera
Adjournment
Regular Council Meeting Agenda April 24, 2018 Page | 2
MINUTES OF THE APRIL 10, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT:
Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve
ADMINISTRATION PRESENT:
Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Assistant Christine Anderson Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under New Business 8.4 Medical Clinic Lease Agreement
Additions under Council and Committee Reports 10.3 Emergency Management Meeting
ADOPTION OF 1.2 Adoption of Agenda AGENDA 102/18 Councillor McGhee moved approval of the agenda as amended. CARRIED
MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of March 27, 2018 103/18 Deputy Reeve King moved approval of the March 27, 2018 Council Meeting minutes as presented. CARRIED 1 ______Initials
COUNCIL MINUTES OF APRIL 10, 2018
MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation 5.1.1 Municipal Services Summary 104/18 Councillor Christie moved to receive for information the Municipal Services Summary Report as presented. CARRIED
ASB 5.4 Agricultural Service Board 5.4.1 Stampede Farm Family Council Representative 105/18 Councillor Penner moved that the Division 6 Councillor attend the 2018 BMO Calgary Stampede Farm Family Award as the County representative on July 9th, 2018. CARRIED
CORPORATE SERV 6.0 Corporate Services 6.1 Write-offs/Doubtful Accounts 106/18 Councillor McGhee moved that Council approves the transfer of $830,735.20 to Doubtful Accounts for 2017 uncollected taxes, penalties and costs on rolls : 28200631410, 28200641010, 28200710700, 28200740900, 28201220410, 28201820500, 28210241500, 28210241510, 28210310800, 28211231100, 28211841500, 28212010200, 28212010800, 28212231400, 28213431200, 28221341000, 28221610700, 28222431100, 28222431120, 28222431400, 28222541000, 28241620600, 29210910700, 29210920600, 29243131400, 30230631400, 30231141500, 30232241500, 30242920300, 31231231100, 31243441600, 32232420600, 32240810200, 32252631410, 33242220400, 40000230000, 40000370000, 40001030000, 40001620000, 40001640000, 40001680000, 40001750000. CARRIED
6.2 Tax Accounts Cancellation and Removal 107/18 Deputy Reeve King moved that Council approves the cancellation of outstanding tax arrears in the amount of $5,888.73 and request to inactivate Roll 33250410100, 40001360000 and 40001520000 pursuant to Section 347 of the Municipal Government Act based on the inability to collect due to corporate bankruptcy. CARRIED
2 ______Initials
COUNCIL MINUTES OF APRIL 10, 2018
6.3 Collection of Pre & Post Receivership Tax Debt 108/18 Councillor Christie moved to defer, as authorized by section 347(c) of the Municipal Government Act, all pre-receivership tax arrears and accrued penalties owing on Rolls 31243441600, 32240810200, 32252631410, 40001620000, 30242920300, 31230541500, 31230931200, 31230940910, 31231031400, 31231510100, 31231520600, 31232220400, 34253631100, 40001610000 until the earlier of payment of all post-receivership taxes or the disposition of the property that is subject to the tax assessment. CARRIED
The Chair called for a recess at 9:28 a.m. and called the meeting back to order at 9:39 a.m. with all previously mentioned members present.
6.4 4th Quarter Report 2017 109/18 Deputy Reeve King moved to receive the January to December 2017 Financial Reports as presented. CARRIED
The Chair called for a recess at 9:54 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned members present.
PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw #1757, Land Use Bylaw Amendment: NE 3-34-26 W4 @10:00 a.m. 110/18 Deputy Reeve King moved that the Public Hearing for Bylaw #1757 be opened at 10:00 a.m. CARRIED Person(s) who spoke in favour: No one came forward Person(s) who spoke in opposition: No one came forward Person(s) who spoke in rebuttal: No one came forward 111/18 Councillor McGhee moved that the public hearing for Bylaw #1757 be closed at 10:21 a.m. CARRIED The Chair called for a recess at 10:21 a.m. and called the meeting back to order at 10:29 a.m. with all previously mentioned members present.
Troy Birtles, Kris Meadows and Sean Barrettt from Accurate Assessment were present when the meeting reconvened.
3 ______Initials
COUNCIL MINUTES OF APRIL 10, 2018
DELEGATIONS 3.0 Delegations 3.1 Accurate Assessment – Troy Birtles @ 10:30am Troy Birtles, Kris Meadows and Sean Barrett from Accurate Assessment presented to Council, Kneehill County’s assessment highlights.
Troy Birtles, Kris Meadows and Sean Barrett presentation ended at 11:00 a.m.
MUNICIPAL SERV 5.0 Municipal Services Cont’d PLANNING 5.3 Planning 5.3.1 Bylaw 1757 – Land Use Bylaw Amendment: NE 3-34-26 W4 112/18 Deputy Reeve King moved that Council give second reading to Bylaw 1757, that being a bylaw to amend Land Use Bylaw 1718 by re- designating the relevant 23+ acres of NE 3-34-26 W4 from Agricultural District to Agriculture Business District. CARRIED
113/18 Councillor Keiver moved that Council give third reading to Bylaw 1757. CARRIED
Barb Hazelton, Troy Birtles, Kris Meadows and Sean Barrett left the meeting at 11:04 a.m.
CORPORATE SERV 6.0 Corporate Services Cont’d 6.5 2017 Budget Surplus 114/18 Councillor McGhee moved to transfer 2017 Budget Surplus funds to the following reserves: $1,000,000 to Environmental Reserve and $2,250,000.00 to the Hamlet Infrastructure Reserves. CARRIED
6.6 Policy #3-16, Organizational Chart for the Municipality 115/18 Councillor Penner moved to accept the Organizational Chart as presented. CARRIED
NEW BUSINESS 8.0 New Business 8.1 Kneehill Wellness Centre AGM 116/18 Councillor McGhee moved to authorize the Reeve and Councillor Christie or an alternate to attend the Kneehill Wellness Centre Annual General Meeting being held in Torrington on Saturday, April 21, 2018 at the Ron Gorr Arena from 2:00 p.m. to 4:00 p.m. CARRIED
4 ______Initials
COUNCIL MINUTES OF APRIL 10, 2018
8.2 Linden Benevolent Society for Seniors AGM 117/18 Councillor Christie moved to authorize the attendance of the Reeve to attend the Linden Benevolent Society for Seniors Annual General Meeting being held in Linden on Tuesday, April 24th, 2018 at the Linden Lodge at 7:00 p.m. CARRIED
8.3 Village of Acme Waste Water Lagoon 118/18 Deputy Reeve King moved that until such time as Kneehill County and the Village of Acme complete an agreement for Kneehill County access to the Village of Acme sewage lagoon, for current and future Kneehill County commercial developments in an area that can be adequately serviced by the Village of Acme sewage lagoon, that the annual Urban Sustainability Grant payment be suspended. CARRIED
119/18 Deputy Reeve King moved to direct administration to create and send a letter to the Village of Acme informing the Village of Acme of Kneehill County Council’s decision. CARRIED
COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Community Action Committee- Unapproved minutes from the Community Advisory Committee Meeting were provided from the January 18, 2018 meeting.
10.2 Wildrose Community Futures – Minutes were provided from the March 1, 2018 meeting.
10.3 Emergency Management Meeting- A verbal report was provided by Reeve Wittstock on the meeting that has held on April 9, 2018.
120/18 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED
COUNCIL ACT LIST 11.0 Council Follow-Up Action List 121/18 Councillor McGhee moved that Council receive the April 10, 2018 Council Follow-Up Action List as presented for information. CARRIED
5 ______Initials
COUNCIL MINUTES OF APRIL 10, 2018
IN-CAMERA 12.0 In-Camera 122/18 Councillor McGhee moved that Council go into closed session to discuss Land matters pursuant to sections 24 of the Freedom of Information and Protection of Privacy Act at 11:30 a.m. CARRIED
123/18 Councillor Christie moved that Council return to open meeting at 12:02 p.m. CARRIED 12:02 p.m. – meeting recessed to allow return of public. 12:02 p.m. - meeting resumed.
NEW BUSINESS 8.0 New Business 8.4 Kneehill Medical Clinic Lease Agreement 124/18 Councillor McGhee moved that November 1, 2018 to April 30, 2019 the Kneehill Medical Clinic will pay 100% of the rent as per the Lease Agreement. CARRIED
ADJOURNMENT Adjournment The meeting adjourned at 12:05 p.m.
______Jerry Wittstock Reeve
______Al Hoggan CAO
6 ______Initials
REQUEST FOR DECISION Agenda Item #
5.1.1
SUBJECT: Wimborne Environmental Reclamation
MEETING DATE: 2018-04-24
PRESENTED BY: Laurie Watt, Director Municipal Services Brad Buchert, Sr. Manager Transportation and Facilities John McKiernan, Manager Environmental Services
BACKGROUND/ Kriedo Environmental was retained by Kneehill County in 2016 to provide an PROPOSAL assessment for the remediation of the contaminated site at the inactive Wimborne Fuel Station. Kneehill County acquired ownership of this property through the tax recovery process. A partial Phase II ESA was completed to determine the extent of the contamination. Details of this assessment are included in the attached report. Kneehill County would also be required to gain permission from AB Transportation as the project would encroache onto Highway 805 ROW.
Kneehill County also owns a grader shop facility in Wimborne. In 2017, the County replaced this facility with a new building at the Torrington Transfer Site. Kneehill County no longer uses this facility and has abandoned the underground diesel storage tank. Under PTMAA regulations, this tank must be removed and the site reclaimed within two years. No assessment has been completed on the requirements or cost for this reclamation.
DISCUSSION/ With respect to the inactive fuel station, Kriedo prepared two remediation OPTIONS/ options: excavation and landfill disposal of the contaminated soil, and the BENEFITS/ removal of the tank and most heavily impacted soil and subsequent DISADVANTAGES: installation of a combined soil vapour extraction system and air sparge system for in-situ remediation of the remaining soil. Estimated cost for all phases of this remediation is $1.5M, however further assessment could be completed once the tank is removed and soil and groundwater remediated to Alberta Tier 1 Guidelines. The desired result would be a reduction of the amount of soil required to be transported for disposal, the most costly part of the project estimate at $556,700.
As no assessment has been completed on the former Grader Shop Site, it is unclear the cost of remediation, however the cost of tank removal and localized remediation around the tank site is estimated at $50,000.
COSTS/SOURCE OF Complete project estimate with reduction in landfill costs at $1.2M for both FUNDING: sites.
ENGAGEMENT: Community of Wimborne Petroleum Tank Management Association Alberta (PTMAA) Alberta Transportation
Document Last Updated February 27, 2018 AB Environment
LINK TO STRATEGIC PLAN: Safe and Viable Communities
ATTACHMENTS: Partial Phase II Environmental Site Assessment – Wimborne Inactive Fuel Station RECOMMENDED ACTION: Council amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed.
COUNCIL OPTIONS: 1. Council amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed. 2. Council consider the project for the 2019 Capital Project Budget. 3. Council receive as information.
MOTION: Council amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed.
Prepared By: Laurie Watt Approved By: Al Hoggan Reviewed By: Al Hoggan Director Municipal Services Chief Administrative Officer Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 5.1.1 2 | Page
REQUEST FOR DECISION Agenda Item #
5.1.2
SUBJECT: Torrington Arena Capital Project
MEETING DATE: 2018-04-24
PRESENTED BY: Laurie Watt, Director Municipal Services Brad Buchert, Sr. Manager Transportation and Facilities
BACKGROUND/ The Torrington Arena is owned by Kneehill County, and leased to the PROPOSAL Torrington Agricultural Society to operate. Kneehill County provides the Society with an annual operating grant in the amount of $17,500. Under the terms of the lease, the Society is responsible for all utility, insurance, minor maintenance and other operating costs. All revenues generated remain with the Society.
Administration recently met with the Society to review required refrigeration equipment replacement/upgrades and major maintenance to meet ice plant and safety code regulations. Addressing the required replacement and maintenance needs prior to the fall 2018 operating season will ensure uninterrupted service to users. Should these concerns not be addressed, there is a significant risk of mechanical failure.
DISCUSSION/ Kneehill County contracted Cimco to provide an assessment of the OPTIONS/ refrigeration plant along with plant room upgrades to meet safety code BENEFITS/ regulations. In addition to these upgrades, upstairs flooring requires DISADVANTAGES: replacement, ice surface and lobby lighting requires replacement, as well as various other building repairs and maintenance.
COSTS/SOURCE OF Ice plant replacement estimated at $350,000 FUNDING: Upgrades to ice plant building estimated at $50,000 Flooring replacement estimated at $15,000 Lighting replacement on ice surface and lobby estimated at $20,000 Other building repairs and maintenance to meet current code estimated at $15,000.
Total = $500,000
ENGAGEMENT: Torrington Agricultural Society
LINK TO STRATEGIC PLAN: Safe and Viable Communities
ATTACHMENTS: Report from Cimco Current lease with Torrington Agricultural Society
Document Last Updated February 27, 2018 RECOMMENDED ACTION: Council amend the 2018 Capital Budget to accommodate funding of the Torrington Arena Project as outlined.
COUNCIL OPTIONS: 1. Council amend the 2018 Capital Budget to accommodate funding of the Torrington Arena Project. 2. Council defer funding of the Torrington Arena Project until the 2019 Capital Budget. 3. Council receive as information. MOTION: Council amend the 2018 Capital Budget to accommodate funding of the Torrington Arena Project as presented.
______Prepared By: Laurie Watt Approved By: Al Hoggan Reviewed By: Al Hoggan Director of Municipal Services Chief Administrative Officer Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 5.1.2 2 | Page
REQUEST FOR DECISION Agenda Item #
5.2.1
SUBJECT: Churchill Water System Rehabilitation
MEETING DATE: 2018-04-24
PRESENTED BY: John McKiernan
BACKGROUND/ As part of council’s strategic plan the Churchill rural water system was PROPOSAL deemed as an important issue to address.
Administration discussed three different scenarios to address the rehabilitation of the Churchill Water system to provide a consistent service to all users during the April 5th, 2018 Committee of the Whole. From the discussions during the Committee of the Whole, administration is proposing a rehabilitation of the system using existing infrastructure with pipeline upgrades in certain problem areas, a reservoir, pumphouse and truck fill to be constructed.
DISCUSSION/ The proposal for the water system rehabilitation would provide a consistent OPTIONS/ service to all residential users currently on the water system with a controlled BENEFITS/ potential maximum flow of 4 igpm @ 40 psi. The construction of a reservoir, DISADVANTAGES: pumphouse and bulk fill station located at a site within the current system. Existing infrastructure of the current system would be utilized, while upgrading some portion to a larger pipe size to better serve problematic areas. This option should provide for future residential growth if required. The proposal would address operational issues experienced with the system as well.
A land agent would have to be involved on behalf of the County to locate and secure land suitable to construct a pumphouse, reservoir and bulk fill. This could be done through the engineering firm at additional cost. Engineering of the rehabilitation would not be able to begin until such land was secured as the location of this infrastructure is extremely important to finalizing the system design.
Upgrading the waterlines in certain areas through the rehabilitation of the water system may require that some existing services to be re-aligned during construction. All existing users and new users will be required to have pressure and flow regulators installed on their water service to maintain the integrity of the engineered system.
If council decides to pursue the rehabilitation the Churchill water system, discussions will need to be had to address the operational affects and financial affects upon existing users (if any) of the system and potential new users for the system. Policy 14-12 addresses new users connecting to an existing waterline and may need to be reviewed. How and when would council like to inform the affected ratepayers of the project and what can be expected from this rehabilitation.
In regards to a timeline of the rehabilitation project, if pursued, the following was submitted by the engineer, “With notice to proceed from the County; WSP will commence design in May of 2018 and the projects will be made available
Document Last Updated February 27, 2018
for tender in November of 2018 with construction to be completed in the fall of 2019”
COSTS/SOURCE OF The proposed source of funding would be from existing water service area FUNDING: reserve.
Administration will continue to explore grant funding options.
Rehabilitation estimate:
Engineering - $ 454,048 Construction- $ 3,800,000 Contingency- $ 380,000 $ 4,634,048
ENGAGEMENT: Engagement with residents within the Churchill Service Area, County website, Social media, County newsletter
LINK TO STRATEGIC PLAN: Viable communities
ATTACHMENTS: Power point presentation Engineer Letter RECOMMENDED ACTION: Direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented. COUNCIL OPTIONS: 1) Direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented.
2) Direct administration to pursue a different option to rehabilitate the Churchill Water System.
3) Receive as information
MOTION: Direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented. Funding for the project to come from the Water Service Area Reserve.
______Prepared By: John McKiernan Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Environmental Services Director of Municipal Services Chief Administrative Officer
REQUEST FOR DECISION Agenda Item #5.2.1 2 | Page
Document Last Updated February 27, 2018
April 17, 2018 Project 161-09918-00
Kneehill County Environmental Services Box 400 Three Hills, AB T0M 2A0 ATTN: John McKiernan, Manager
RE: Churchill Reservoir and Waterline Upgrade (Revised Scope)
Background
Kneehill County (the County) has requested that WSP review and reduce the scope of the Churchill Water Service Upgrade Project. Therefore, WSP is pleased to provide the following proposal for detailed design, tendering and construction administration for the Churchill Water Service Upgrade. The scope will include but is not limited to:
‹ a 600 cubic meter above ground reservoir, ‹ approximately a 10m x 10m pump house building with a truckfill; and ‹ an estimated 20 kilometers of rural waterline
WSP will provide revised engineering services for the Churchill Water Project which includes but is not limited to:
Project Administration
WSP will meet with the County to confirm the scope, objectives and the roles and responsibilities assigned to the project. This meeting will establish the frequency of meetings as well as review the details of the scope of the work, providing WSP and the County with a clear and common understanding of the deliverables. The partnering relationship and project requirements established at this meeting will set the groundwork for the successful completion of the project. WSP is committed to transparent communication to make sure that all project stakeholders understand the projects’ status at all times.
Our project plan will be structured to make certain that adequate time is allotted for WSP to provide project management and overall leadership and direction of this assignment. The project team will be focused on client service by providing high quality deliverables on time and within budget. To complete this project, WSP will closely monitor the assignment schedule, budget, and approval/permitting process. WSP recognizes that communication is a significant part of any project and all project team members will liaise directly with the Project Manager.
WSP Canada Inc. 7710 Edgar Industrial Court Red Deer, AB T4P 4E2
Phone: 403-342-7650 Fax: 403-314-2239 www.wsp.com
Landowner Consultation and Right of Way WSP understands that the location of the waterline and reservoir will be a combination of within the County’s right of way and private land owners. WSP will procure the services of a land agent, as required, to negotiate with private land owners and to register land easement(s) that may be required. In addition, WSP will provide legal survey. These services will be considered addition and provided at an hourly rate. During the land acquisition period, WSP will work closely with the land agent to provide IOPs and other support services as required by the land agent and/or County.
Utilities and Crossing Agreements WSP will confirm the location of any utility companies and regulatory agencies. Once the final alignment and reservoir location has been determined WSP will liaise with the utility companies and regulatory agencies to prepare and apply for crossing agreements that support the waterline alignments.
Geotechnical
WSP will provide drill logs from our geotechnical team. The drill logs will be provided in a report outlining topsoil and subsoil depths and soil classification using the Canadian System of Soils Classification. This will allow the prediction of stripping quantities and locations for special considerations. The information will provide a baseline for evaluation of the final reclamation standards which will be required to meet Alberta Environment Standards.
If there is any groundwater, WSP will install a piezometer to determine the local groundwater condition within the site boundary. WSP will drill a minimum of three (3) boreholes at a minimum depth of 20m below grade or auger refusal at the reservoir site.
Along the waterline alignment WSP will drill geotechnical boreholes every 500 meters to a depth of +-3 meters from top of ground. This will total an estimated 40 boreholes along the designated alignment.Material drill logs will be recorded to provide indications of potential material issues during construction. To provide additional information in the bidding process, these logs will be made available to contractors bidding on the project. During construction, site visits will be embarked on to verify that proper soil stripping and handling procedures are being followed.
Environmental Review and Approvals
WSP will continue to evaluate the project site and will provide an overview document encompassing environment, wildlife and aquatic, along with a historical overview for the remaining limits of the scope. WSP will identify areas that may require additional studies in the field to determine the impact on the project and mitigation measures that may be necessary to proceed.
Page 2 of 6 Kneehill County – Churchill WSA
Design Survey
WSP will perform a field survey for the detailed design phase on alignments not previously picked-up; establishing geodetic control throughout the project site. WSP will perform surveys where necessary to determine topographic details that will be utilized for the detail design. WSP will pick up the transit notes that shall include but not limited to: legal pins, identified pipeline crossings, identified underground and overhead utilities, culverts, fence lines, and sensitive areas (bridge files, water crossings and water courses). The information collected will be transferred onto the detail drawings.
Detailed Rural Waterline and Reservoir
WSP will prepare specifications and detailed design for the waterlines. The design will include an estimated 20 kilometers of rural waterline. WSP assumes that the design for all new waterlines will be High Density Polyethylene (HDPE) pipe which will be installed using horizontal directional drilling (HDD) to maintain minimal ground disturbance during construction.
WSP will prepare specifications and detailed design for a 600 cubic meter (m 3) above ground reservoir. The design will include a pump house building and a truck fill with the appropriate egress and access design and the associated automated monitoring and communications systems. The reservoir will be designed to supply the rural residents along the proposed distribution system and will be designed to link to the County’s current SCADA system.
WSP’s team will prepare an application to Alberta Environment for approval for the new reservoir. All designs will be in compliance with Alberta Environment Standards and Guidelines.
WSP will meet with the County at the 75% and 95% design stages to ascertain that all requirements and components of the project design are in compliance and that the design expectations are being met.
Tender Preparation
WSP will complete a final draft of both the waterline and reservoir tender documents, specifications and detailed drawings for all components of the revised Churchill Water Service Upgrade Project. These documents and drawings will be reviewed with the County to establish that all requirements and components of the project design and contract document are complete. Any changes, additions and/or deletions to these documents as recommended by the County will be reviewed and incorporated into the final tender documents.
WSP will advertise this tender locally, and will host a pre-tendering meeting onsite with all interested contractors. WSP will answer any questions that arise during the
Page 3 of 6 Kneehill County – Churchill WSA
tendering process and will attend the tender opening. WSP’s internal contracts group will evaluate all tenders, insurance and bonding documents, qualifying correctness of the bids. WSP will provide the County with a letter of the bid breakdown to determine the lowest qualified bidder. Once the County has awarded the construction contract, WSP will prepare the contract documents for execution.
Construction Initialization and Administration
WSP will arrange and attend a pre-construction meeting with the successful Contractor, the County and other affected agencies. Items to be discussed will be the construction of the project, proposed schedule, any site constraints, traffic, hours of work, and the safety program employed by the Contractor. The safety discussion will include safe work procedures, hazard assessments, toolbox meetings, proper signage, safety equipment, emergency procedures and contact phone numbers.
WSP will provide the construction layout survey consisting of baseline and design elevations. WSP will provide on-site inspection services during the construction phase of the project to ensure conformance with the design and to record the projects progression. WSP will facilitate bi-weekly progress meetings with the Contractor and will provide the County with the meeting minutes outlining the projects progress. WSP will review and qualify all progress estimates and financial submissions from the Construction Contractor prior to submission to the County for payment.
WSP estimates a 72 day construction period over 12 weeks. With support from the Project Manager, the WSP team will provide an inspector who will qualify that the Contractor(s) are meeting the terms, conditions and specifications of both contracts. The estimate is based on full time site supervision for both the reservoir and waterline projects. Site supervision is estimated to be 12 hours per day over the 12 weeks of construction. Site supervision requirements beyond 12 weeks will be provided at our hourly rates as outlined in our standing offer agreement. This is subject to the approval by the County. As outlined in the pre-construction meeting, WSP’s key personnel will be on site for milestone events during project construction and commissioning.
Commissioning and Record Drawings
WSP will attend the commissioning of the new above ground reservoir, truck fill and waterline at which time inspections of the completed project will be done to identify a list of any deficiencies for rectification. When the identified deficiency work is complete, a final inspection will be performed, and when appropriate, a recommendation will be provided for a date to establish the Construction Completion Certificate and the commencement of the warranty period.
WSP will provide the County with a set of the record drawings and the digital information. At the completion of the warranty period, an inspection of the project will be performed and any deficiencies will be noted and reported to the Contractor for
Page 4 of 6 Kneehill County – Churchill WSA
rectification. When these deficiencies have been rectified, a recommendation will be provided to issue the Final Acceptance Certificate, terminating the warranty period.
Project Budget
The total combined estimated engineering fees for the Churchill Water Service Upgrade Project is $454,048 . This estimate includes all personnel time and reasonable in-house disbursements. The Federal Goods and Services Tax will be additional.
Description Estimated Fees Project Administration / Initialization $24,074 Geotechnical $65,000 Environmental (remaining) $20,000 Utilities $3,600 Detailed Design Reservoir and Waterline $176,500 Tendering/Construction/Commissioning/Closeout $164,874
Total $454,048
This estimate is based on the project scope stated herein and is subject to unforeseen and unanticipated scope changes, as well as any regulatory and environmental issues that may arise during the preparation of the design.
Conclusion
With notice to proceed from the County; WSP will commence design in May of 2018 and the projects will be made available for tender in November of 2018 with construction to be completed in the fall of 2019 This proposal will be valid for a period of 60 days from the date of this letter, after which time a new proposal may be requested by the County. WSP would be pleased to discuss any aspects of this project. Should you have any questions or would like to discuss further please contact the undersigned at 403-348-3913.
Regards,
Marty Rowley C.E.T. Senior Project Manager Red Deer
Page 5 of 6 Kneehill County – Churchill WSA
Acceptance of Proposal
The Kneehill County accepts WSP’s proposal to perform the services on the terms and conditions noted in this proposal by signing and returning a copy of this proposal to WSP.
Signing Authority Position
Date
Page 6 of 6 Kneehill County – Churchill WSA Churchill Rural Water System Churchill Water Service
SCOPE OF PRESENTATION Revisit existing Churchill water system Provide scenarios to upgrade water system Provide estimates for upgrades to water system CURRENT SYSTEM
The water supply is connected through the distribution system of the Town of Drumheller.
No water storage for the system. Can result in the possibility of a contravention to the Code of Practice when water supply is disrupted.
Currently services 37 users, more than the original design of the system. System was designed for 27 users with cisterns and flow restriction. Design did not accommodate for future growth.
Level of service to existing users is generally satisfied but, does not allow for expansion of system and development at Horseshoe Canyon.
It is believed that 8 out of the 37 connections use a cistern.
It is believed that 8 connections are used for agricultural uses as well as residential use.
It is believed that most, if not all, connections do not have flow control.
Booster station was upgraded in 2013. New building, pumps, controls and generator included in the upgrade.
Does not have a bulk water system to serve agriculture or commercial users. MAP OF EXISTING CHURCHILL SYSTEM PROPOSED DISTRIBUTION SCENARIOS
Construct system as recently engineered however, existing infrastructure used.
Construct central reservoir fed by existing booster station.
Enforce and install cisterns and flow control. Scenario #1 Recently designed project with alterations
Smaller 450 m3 reservoir would be constructed. Reservoir could be designed to accommodate future expansion if/when needed.
A bulk water system would be available at the reservoir/pumphouse.
Proposed pipe sizing would range from 50mm to 100mm, would include some existing infrastructure to be upgraded to a larger pipe diameter.
Would include a pumphouse with two pumps 2 distribution pumps with VFD. (Capable of 5.5 L/s)
Would provide the water system users with the potential maximum of 4 igpm at 40 psi. This would be the same service provided to other rural water users within the County.
Would accommodate for development around Horseshoe Canyon.
Use existing infrastructure to lower costs.
Water received through Town of Drumheller. Would reduce costs as a dedicated feed line from Aqua 7 would not be required. A dedicated feed line from Aqua 7 could be explored during this construction or at a later time.
Cost Estimate: Based on Engineering estimate $3,800,000 Scenario #2 Addition of centralized pumphouse/reservoir
To include a reservoir constructed in the middle of the system. Reservoir would be designed to accommodate future expansion if/when needed.
A bulk water system to be included at the reservoir/pumphouse.
Existing infrastructure would be used with a suggestion that certain sections of the waterline upgraded in the future.
Increase reliability and availability of water to existing users and possible new users adjacent to line.
Would likely accommodate for development around Horseshoe Canyon.
Use existing infrastructure to lower costs.
Water received through Town of Drumheller still. Would reduce costs as dedicated fill line from Aqua 7 not required. A dedicated feed line could be explored during this construction or at a later time if desired.
Engineering would have to be completed. Not so much for the pumphouse/reservoir but the system would require an engineer to develop a water model scenario and determine the capacity of the waterline to service existing users and potentially new users.
Cost Estimate: Estimate would be based on the construction of a pumphouse and reservoir $2,000,000 Scenario #3 Individual cistern systems installed
Would be a County initiative, putting the onus on the County to purchase and install all components required for each service to be on a cistern.
System would require a water model to be developed to determine the impact of this scenario and the likelihood of accepting new connections.
The flow would be restricted to 1.0 igpm entering cisterns.
Would return system to as close to original design as possible without disconnecting services.
Original system model did not support 37 active connections, so this scenario is still greater than originally designed.
Does not address concerns of water interruptions from Town of Drumheller as there would be no storage capacity for the system itself and would rely on the personal cisterns to have adequate storage.
Enforcement would be needed to ensure connections maintain the flow control and cisterns are not by-passed.
Determination of responsibility for maintenance of cisterns. Will one size of cistern be used for all connections. Would all users get a new cistern. Will every cistern be installed the same (underground, in-house, etc).
No alternate County water source for agricultural users on the system.
Cost Estimate: $10,000 per connection 37 connections $370,000
Request for Decision Agenda Item #
5.4.1
SUBJECT: Weed, Pest and Soil Conservation Inspector
MEETING DATE: 2018-04-24
PRESENTED BY: Bowen Claūsen– Manager of Parks & Agriculture Services
In compliance with the Alberta Agricultural Service Board Act, Weed Control BACKGROUND/ Act, Pest Control Act, and Soil Conservation Act, Inspectors shall be PROPOSAL appointed through Council motion to legally carry out all duties and responsibilities as outlined with in the acts.
Below are excerpts from the legislation regarding inspector appointment:
Weed Control Act Municipal inspectors 7(1) A local authority shall appoint inspectors to enforce and monitor compliance with this Act within the municipality.
Agricultural Pest Act Inspectors 9(1) Inspectors may be appointed by a local authority or by the Minister to carry out this Act and the regulations.
Soil Conservation Act Municipal officers 15(1) The local authority of a rural municipality (a) shall appoint at least one soil conservation officer for that municipality,
DISCUSSION/ OPTIONS/ Required under Provincial Law BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF N/A FUNDING: ENGAGEMENT: Website, Newsletters and urban centres
Legislated LINK TO STRATEGIC PLAN:
ATTACHMENTS: Council appoint Jeffery Guidolin, Jake Robertson, and Emily Sheehan as RECOMMENDED ACTION: Weed, Pest and Soil Conservation Inspectors for Kneehill County.
Document Last Updated August 15/13 1. That Council appoints for the term of their employment with Kneehill COUNCIL OPTIONS: County Jeffery Guidolin, Jake Robertson, and Emily Sheehan as Kneehill County Weed, Pest and Soil Conservation Inspectors as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act. 2. Council receives as information
MOTION: Council appoints for the term of their employment with Kneehill County, Jeffery Guidolin, Jake Robertson, and Emily Sheehan as Kneehill County Weed, Pest and Soil Conservation Inspectors as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act.
Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director of Municipal Services Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 5.4.1 2 | Page Request for Decision Agenda Item # 5.4.2
SUBJECT: Kneehill County Tourism and Recreation Masterplan Overview
MEETING DATE: 2018-04-24
PRESENTED BY: Bowen Claūsen– Manager of Parks & Agriculture Services
Adopted and approved by Kneehill County Council through Resolution BACKGROUND/ #309/17 at the regular Council meeting on May 9, 2017. Requested to be PROPOSAL brought back for review as part of the Strategic Planning session discussion.
DISCUSSION/ OPTIONS/ See Presentation BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF FUNDING: To be implemented and included in future annual budget deliberations
ENGAGEMENT N/A
All themes LINK TO STRATEGIC PLAN: Tourism and Recreation Masterplan Overview ATTACHMENTS: Council receives as information RECOMMENDED ACTION: 1. Council receives as information. COUNCIL OPTIONS: 2. Council gives further direction.
MOTION: That Council receives for information the Tourism and Recreation Masterplan Overview.
Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director of Municipal Services Chief Administrative Officer
Document Last Updated August 15/13
Executive Summary
The Kneehill County Tourism and Recreation Master Plan (TRMP) has two primary objectives:
1. Increase residents’ quality of life through effectively delivering recreation services. 2. Establish a tourism economy through the development of tourism sites and programs.
Kneehill County’s greatest asset in terms of tourism development is its landscape.
However, the County has limited offerings in tourism infrastructure. The first step in creating a tourism economy will be to increase the County’s tourism inventory.
Eight focus areas were created, with several recommendations under each, in total 32 recommendations were made.
Pg. VI Population Distribution
Location 2011 Pop. 2016 Pop. Kneehill County 4,921 5,001 Torrington 179 170 Swalwell 101 101 Huxley 85 75 Sunnyslope 26 36 Wimborne 31 20 Town & Villages Three Hills 3,198 3,212 Trochu 1072 1058 Linden 725 828 Acme 653 653 Carbon 592 454 Total Regional Pop. 11,161 11,206 Pg. 8 Tourism Trends
Summer Winter
Pg. 18 Key Observations From Trends
Kneehill County’s low traffic and visitor retention numbers, requires thoughtful progressive tourism growth and concurrent land development with commercial facilitation.
Tourism Trend areas of focus for Kneehill County include:
• Four-Season Recreation Residents value year round recreation access to lands and waters
• Canoe Camping Canoe camping and day-use tourism along the Red Deer River.
• Glamping / Comfort Camping Glamping represents a market opportunity for the County area.
• Festivals / Events Small to major festival development
Pg. 21 Pg. 32 Recreation Facilities
4.2. INDOOR RECREATION FACILITIES
• Kneehill does not directly provide indoor recreation services, but leases the facilities out and/or offers grants to groups that operate them.
• The County should have a say on recreation services partially funded by the County and used by County residents.
• The County must decide as facilities reach end of life if ongoing maintenance and repairs remain effective, what the cost/benefit thresholds for upgrading aging facilities is, and creating a replacement plan.
• Providing large indoor facilities such as arenas and pools, maybe best provided through a regional partnership model.
Pg. 37- 39 Recreation Facilities
4.3. OUTDOOR RECREATION FACILITIES
• County-owned land has potential to be developed into campgrounds and/or day-use areas.
• As Kneehill develops a tourism economy, camping and outdoor recreation will be a natural starting point; meeting the demands of both residents and visitors.
• Certain outdoor facilities such as trails have proved contentious, and although excellent tourism and recreation resource, they will have to be developed in collaboration with local residents.
• It will be important for the County to understand which facilities are used for tourism and those primarily by locals. Creating tourism opportunities for visitors should not compromise the opportunities afforded to locals. Indicate the optimal populations which are most relevant for the large recreation facilities.
Pg. 40 Population Standards
Facility/pop.
Pg. 36 Community Comparison
Pg. 45 Community Comparison
Pg. 45-46 Level of Service Composite Values
Based on scores out of 70
Pg. 53-55 Areas Underserviced Campgrounds Day- Use
Pg. 54/56 Many of these recommendations are focused on developing The matrix outlines the recommended key actions and tourism and recreation infrastructure as there is a shortage of measurements associated with implementing the Tourism these within Kneehill County. and Recreation Master Plan.
Pg. 79 Focus Area 1: Horseshoe Canyon Horseshoe Canyon has the potential to be one of Alberta's top tourism sites. This area is ideal for viewpoints, campground and a visitor centre. Other uses could include multi-use trails, mountain bike trails, day use amenities and interpretive facilities. SHORT-TERM ACTIONS 1.1. Boardwalk and Viewpoints: 1.2. Park Master Plan: 1.3. Visitor Centre: 1.4. Joint-Use Agreement: 1.5. Tourism Operators: LONG-TERM ACTIONS 1.6. Regional Trails:
Pg. 67 Pg. 80 Pg. 80 Focus Area 2: Tourism Marketing
It is recommended the County develop a tourism marketing strategy, including short and long term descriptions of product development and partnership opportunities, built on a clear understanding of resident and visitor experiences. A strong marketing strategy can capitalize on the region’s existing tourism market.
SHORT-TERM ACTIONS 2.1. Community Pulse: 2.2. Tourism Tracking: MEDIUM-TERM ACTIONS 2.3. Tourism Marketing Strategy:
Pg. 70 Pg. 80-81 Focus Area 5: Wayfinding
Because of the County’s highway structure, multiple routes can be taken to points of interest, often making navigation challenging to visitors
SHORT-TERM ACTIONS 5.1. Wayfinding and Signage Plan: 5.2. Interpretive Signage: 5.3. Implementation
Pg. 73 Pg. 81 Focus Area 4: Technology and Communication
Kneehill County’s website provides limited information on recreation and tourism activities, but falls short in providing a full scope of opportunities available in the area.
SHORT-TERM ACTIONS 4.1. Community Guide: 4.2. Online Booking System: 4.3. Tourism Web Page: 4.4. Tourism App:
Pg. 72 Pg. 81 Pg. 82 Focus Area 3: Culture and History
A critical component in promoting both Kneehill’s identity and tourism brand is sharing the local history and culture.
SHORT-TERM ACTIONS 3.1. Historical Inventory: 3.2. Historic Designation: 3.3. Horseshoe Canyon Visitor Centre: MEDIUM-TERM ACTIONS 3.4. Self-Guided Tours:
Pg. 71 Pg. 82 Focus Area 6: Red Deer River
The Red Deer River is a popular summertime recreation amenity with most of its use by local and adjacent residents. The aim is to enhance accessibility and desirability of canoe and raft opportunities for families and visitors along the Red Deer River.
SHORT-TERM ACTIONS 6.1. River Operators: 6.2. River Access: MEDIUM-TERM ACTIONS 6.3. River Shelters: 6.4. River Publication: 6.5. Joint-Use River Site:
Pg. 74 Pg. 82 Pg. 83 Focus Area 7: Trails and Pathways
Trails are one of most popular forms of outdoor recreation in Alberta and beyond. The first step in developing a trails tourism component is the development of the product. Recognizing that trails currently exist and are popular, a complete system that links to complementary amenities is critical.
SHORT-TERM ACTIONS 7.1. Community Partnerships: 7.2. Trails and Pathways Plan: 7.3. Community Task Force:
Pg. 76 Pg. 83 Focus Area 8: Culinary Attractions and Accommodations
One of the most important ways to round out activity based experiences is with a culinary component. Culinary experiences tend to not be considered primary attractions (i.e., visitors will come to Kneehill for the activity experiences but the culinary component is often as memorable as the experience).
SHORT-TERM ACTIONS 8.1. Culinary Attractions: 8.2. Culinary Operator Grant: 8.3. Accommodation Development: MEDIUM-TERM ACTIONS 8.4. Partnerships: Pg. 77 Pg. 83 Pg. 84 REQUEST FOR DECISION Agenda Item #
5.5.1
SUBJECT: Emergency Management Overview
2018-04-24 MEETING DATE:
PRESENTED BY: Debra Grosfield, Manager of Protective Services, Communications
BACKGROUND/ This presentation is part of the orientation of Council and review of 2017 for PROPOSAL Emergency Management.
DISCUSSION/ For information. OPTIONS/ BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF N/A FUNDING:
ENGAGEMENT: Consultative: Continued with KREMA Partners and stakeholders Informative: For Council information, Public education
LINK TO STRATEGIC Safe and Viable Communities PLAN:
ATTACHMENTS: Powerpoint presentation
RECOMMENDED For Council information ACTION:
1. Council accept as information as presented COUNCIL OPTIONS: 2. Administration research other options, more information MOTION: That Kneehill County Council accepts the Emergency Management Summary presentation as information.
Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Protective Services and Director of Municipal Services Chief Administrative Officer Communications Officer
Document Last Updated March 3, 2015 Emergency Management Summary ER Program, Council Roles, 2017 Review presented April 24, 2018 by DDEM Grosfield Authority for Emergencies
• Municipal Government Act (S. 3, 7, 551, 210) • maintain safe communities, take measures to eliminate the emergency, and appointing designated officers. • Emergency Management Act • The local authority shall be responsible for the direction and control of the local authorities emergency response. • Shall maintain an emergency management agency • The Director of Emergency Management (DEM) is responsible for developing a program to prepare for emergencies. Authority for Emergencies
• Regional Emergency Services Bylaw 1596 • Acme, Carbon, Linden, Three Hills, Trochu and Kneehill County have adopted this same bylaw to establish a regional emergency service (KREMA), and have developed a regional plan (KREMP). • Kneehill Regional Emergency Management Agency (KREMA) • Partner municipal appointees (including DEM’s, DDEM’s and CAO’s) meet quarterly to review responses, review the plan, conduct hazard assessments, and discuss training opportunities. • Other partners include KRFCSS, AEMA, RCMP, Fire Dept’s, AB Health State of Local Emergency
• Kneehill County’s process: • Bylaw 1596 (9) – the power to declare a sole is delegated to a committee comprised of the Reeve or in the Reeve’s absence, any two Councillors, and this committee by resolution make a declaration of a state of local emergency. • A SOLE does NOT need to be declared to “open” the Emergency Operations Centre. • Opening the Emergency Operations Centre (EOC) is dependent on the type of emergency/risk level, the public impact, and the resource support the incident commander needs. KREM Plan
• KREMP adopted in 2015 by all partner municipalities • Should an emergency occur within the boundaries of an urban, the urban’s appointed member takes on the role of DEM. • Includes activation procedures for our EOC, position checklists for those in the EOC based on the Incident Command System (ICS). • Includes checklists for a Reception Centre, Crisis Communications Plan and Incident Recovery • Includes resource lists and contact sheets • Includes ICS forms • KREMA received AB grant for a training exercise in 2018 Emergency Management Program
#1. Plans Review • KREMP, ER Social Services Plan, Action Plans & Hazards, Crisis Communications, Business Continuity, & Special Event Plans #2. Reviews • EOC kit review contents, Contact lists, Resources, Forms #3. Contract Renewals • KREMP, ER Social Services Plan, Action Plans & Hazards, Crisis Communications, Business Continuity, & Special Event Plans Emergency Management Program
#4. Training & Exercises • Positional training internally, updates to KC organizational chart, fire department roles, Council training #5. Budget • Annual allocations, grant applications #6. Administrative: OHS & Records Management • Protective equipment on scenes, check in/out procedures, and response reviews following an event Planning for Specific Hazards
Hazard Number Planning Priority
Major Rail Accident 2 in 2017, 5 in last 2 years 1 Major Road Accident Numerous 6 Blizzards/Ice Storm Numerous, 3-4/year 5 Flooding 4 since 2005 3 Major Fire (Urban/Rural/Wildfire) Numerous 7 Major Wind/Tornado 2 wind & 1 tornado in 2017 2 Special Event Planning Numerous, specific to events 4 Emergency Social Services
• The “people” side of the response • Under the Operations Section, Kneehill Regional Family and Community Support Services (KRFCSS) has the responsibility of organizing the Emergency Social Services. • This may include registration & reception/evacuation centres, volunteer & donations centres. Crisis Communications
• The “public” side of the response • Any release of information is approved by the Incident Commander and/or the Director of Emergency Management. • Establishing reliable sources of information is key • Timely information is key • Alberta Emergency Alert system is a tool which we can use • Working regionally to develop the same message is ideal A crisis isn’t about what is happening, it’s about who its happening to! 2017 Year in Review 2018 Emergency Management in KC
• Regional table top exercise with KREMA partners with AEMA grant funding. Date to be decided. • May 10 – Protective Services First Responders Slo-Pitch game as part of emergency preparedness week events, including booth at Three Hills Fire Hall that week • May 28 – Councillor open house at 11am at the KC EOC • May 28 – Internal training and KREMA partners training in the EOC, details to follow.
REQUEST FOR DECISION Agenda Item #
6.1
SUBJECT: 2018 Reserve Reallocation
2018-04-24 MEETING DATE:
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/ At the Committee of the Whole Meeting held on April 17, 2018. PROPOSAL Council provided direction to Administration on a number of changes regarding Reserves.
DISCUSSION/ The summary of changes as follows: OPTIONS/ BENEFITS/ 1) Rename Special Projects Reserve to Transitional Funds Reserve DISADVANTAGES: 2) Rename Buildings Reserve to Buildings Capital Replacement Reserve 3) Reallocate $1,461,403.15 from Special Projects Reserve, $2,590,000.00 from Revenue Stabilization Reserve, and $1,301,528.04 from Rural Internet Reserve to Roads Reserve in the amount of $5,352,931.19. 4) Reallocate $38,728.00 from Recreation and Leisure Reserve, and $2,649.56 from Cemetery Reserve to Hamlet Infrastructure Reserve in the amount of $41,377.56. 5) Reallocate $304,466.26 from Strat Plan Reserve, and $312,765.90 from Fuel Stabilization Reserve to Environmental Reserve in the amount of $617,232.16. 6) Reallocate $8,996.00 from Strat Plan Reserve, $11,020.07 from Cemetery Reserve, and $26,183.56 from Medical Reserve to Contingency Reserve in the amount of $46,199.63. 7) The following projects will be funded from Contingency Reserve in the 2018 Capital Budget: B1658 = $8,996.00 B1607 = $8,672.00 B1727 = $2,348.07 B1619=$26,183.56
COSTS/SOURCE OF As indicated above. FUNDING:
ENGAGEMENT: Direct Administration, Council Notes, General Public Communication
LINK TO STRATEGIC PLAN: Fiscal Sustainability
Document Last Updated April 15, 2014
ATTACHMENTS: Reserves Overview
RECOMMENDATIONS: As per the “Summary of Changes” as indicated in the Discussion portion of the Request For Decision .
1. Accept the Recommended Action (Items 1-7) COUNCIL OPTIONS: 2. Accept any combination of Recommended Actions 1-7 3. Receive For Information
MOTION: That Council make the following changes to Reserves: 1) Rename Special Projects Reserve to Transitional Funds Reserve 2) Rename Buildings Reserve to Buildings Capital Replacement Reserve 3) Reallocate $1,461,403.15 from Special Projects Reserve, $2,590,000.00 from Revenue Stabilization Reserve, and $1,301,528.04 from Rural Internet Reserve to Roads Reserve in the amount of $5,352,931.19. 4) Reallocate $38,728.00 from Recreation and Leisure Reserve, and $2,649.56 from Cemetery Reserve to Hamlet Infrastructure Reserve in the amount of $41,377.56. 5) Reallocate $304,466.26 from Strat Plan Reserve, and $312,765.90 from Fuel Stabilization Reserve to Environmental Reserve in the amount of $617,232.16. 6) Reallocate $8,996.00 from Strat Plan Reserve, $11,020.07 from Cemetery Reserve, and $26,183.56 from Medical Reserve to Contingency Reserve in the amount of $46,199.63. 7) The following projects will be funded from Contingency Reserve in the 2018 Capital Budget: B1658 = $8,996.00 B1607 = $8,672.00 B1727 = $2,348.07 B1619=$26,183.56
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 6.1 2 | Page Kneehill County 2018 Interim Proposed Reserves Continuity Budget Projected Revised 2018 Budget Dec 31/18 Balance Remove Addition Addition Addition Dec 31/18 Balance ALLOCATED RESERVES IT Reserve 317,875.42 317,875.42 Capital Equipment Replacement 4,991,474.47 4,991,474.47 * Transitional Funds Reserve 1,461,403.15 (1,461,403.15) 0.00 ** Buildings Capital Replacement 1,131,500.00 (750,000.00) 381,500.00 Gravel 2,270,756.28 2,270,756.28 Roads 1,896,903.50 1,461,403.15 2,590,000.00 1,301,528.04 7,249,834.69 Bridges 4,978,694.56 4,978,694.56 Water 3,587,107.29 3,587,107.29 Environmental 1,322,975.99 304,466.26 312,765.90 1,940,208.15 Parks 12,714.71 750,000.00 762,714.71 Contingency Reserve 2,974,264.03 2,974,264.03 *** Hamlet Infrastructure 2,750,000.00 2,649.56 38,728.00 392,518.37 3,183,895.93 Urban Sustainability 1,268,392.32 1,268,392.32 Strat Plan 304,466.26 (304,466.26) - Cemeteries 2,649.56 (2,649.56) - Recreation and Leisure 38,728.00 (38,728.00) - Medical (Building) - - Fuel Stabilization 312,765.90 (312,765.90) - Revenue Stabilization Reserve 2,590,000.00 (2,590,000.00) - Rural Internet Reserve 1,301,528.04 (1,301,528.04) - TOTAL ALLOCATED RESERVES 33,514,199.48 (6,761,540.91) 2,518,518.97 2,941,493.90 1,694,046.41 33,906,717.85 RESTRICTED Water Service Area 5,848,815.52 5,848,815.52 2018 Budget Transfer 1,419,672.00 1,419,672.00 Municipal Reserve 120,113.88 120,113.88 TOTAL RESTRICTED 5,968,929.40 5,968,929.40 TOTAL ALLOCATED AND RESTRICTED 39,483,128.88 (6,761,540.91) 2,518,518.97 2,941,493.90 1,694,046.41 39,875,647.25
* Reserve name changed from Special Projects ** Reserve name changed from Buildings *** Shows added unallocated revenue up to April 17, 2018
2018-04-19 REQUEST FOR DECISION Agenda Item #
6.2
SUBJECT: 2018 Operating and Capital Budget Changes
2018-04-24 MEETING DATE:
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/ At the Committee of the Whole Meeting held on April 17, 2018. PROPOSAL Council recommended accepting the proposed changes that have been brought forth since the passing of the 2018 Interim Budget in December 2017.
DISCUSSION/ OPTIONS/ The changes are summarized in the attachment. BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF The net financial impact to the budget as a result of those changes have an FUNDING: unallocated net revenue of $392,518.37 which was then recommended to be transferred to Hamlet Infrastructure Reserve.
ENGAGEMENT: Direct Administration, Council Notes, General Public Communication, Bring 2018 Operating and Capital Budget Final Drafts at May 8, 2018 Regular Meeting of Council.
LINK TO STRATEGIC PLAN: Fiscal Sustainability
ATTACHMENTS: Summary of Changes
RECOMMENDED ACTION: Accept the proposed changes attached as presented.
1. Accept the proposed changes to the 2018 Operating and Capital Budgets as presented and transfer the 2018 unallocated net revenue to Hamlet COUNCIL OPTIONS: Infrastructure Reserve. 2. Amend the proposed changes to the 2018 Operating and Capital Budgets as presented. 3. Receive for information. MOTION: Accept the proposed changes to the 2018 Operating and Capital Budget as presented and transfer the 2018 unallocated net revenue to Hamlet Infrastructure Reserve.
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer
Document Last Updated April 15, 2014 Summary of Changes since 2018 Interim Budget Change in Operating Tax $ 2018 Balanced Interim Budget - Notes 1 Live Streaming 20,000.00 2 Wage and Benefit adjustments since Interim (89,231.86) 3 CAEP and Foothills Forage & Grazing membership increase 1,225.00 4 Move up the aerial photo expense to 2018 58,061 funded with IT plan 5 Requisition changes in revenue & expense (34.18) net changes 6 New Designated Industrial Property Assessment and Accurate Assessment changes (100,000.00) 7 Net change Property Tax revenue 368,492.94 Reduced assessment 8 Reduced Urban Sustainability payments (19,822.00) Reduced assessment 9 Minimum tax net change 387.29 10 Reallocate 35,000 fuel expense from transportation to water net zero 11 Asset Management Plan Project - 50,000 grant and 15,000 operating 15,000.00 65,000 total project cost 12 Tourism Study Project - 75,000 grant and 25,000 operating 25,000.00 100,000 total project cost 13 Enforcement - additional Peace Officer and equipment 171,907.78 14 Fire -New position of Fire Chief and equipment 112,961.39 15 Economic Development Officer - removal of position (198,404.73) 16 Bridges - Budget Project B1844 - reduce from 1,000,000 to 300,000 (700,000.00) 17 MSI Capital 2017 change - increase of 717,097 - Defer to 2019
NET CHANGE (392,518.37) Unallocated Revenue
2018-04-18
REQUEST FOR DECISION Agenda Item # 7.1
SUBJECT: Reconsideration of Motion 118/18 – Village Of Acme Waste Water Lagoon 2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan
At the April 10, 2018 Regular Council Meeting, Kneehill County Council BACKGROUND/ passed motion 118/18; “Deputy Reeve King moved that until such time as PROPOSAL Kneehill County and the Village of Acme complete an agreement for Kneehill County access to the Village of Acme sewage lagoon, for current and future Kneehill County commercial developments in an area that can be adequately serviced by the Village of Acme sewage lagoon, that the annual Urban Sustainability Grant payment be suspended.”
Kneehill County Council, at the April 17, 2018 Committee of the Whole meeting has recommended that motion 118/18 be rescinded.
1. MOTION TO RECONSIDER DISCUSSION/ (1) Once a motion is voted on by either Council, Council OPTIONS/ Committee, Commission, Board or other body established by BENEFITS/ Council, that same Motion, regardless of whether it was DISADVANTAGES: “carried” or “defeated”, cannot be reconsidered by Council unless: a. Six months has passed since the date that the Motion was “carried unanimously”, “carried” or “defeated”; or b. A Motion to Reconsider is carried. (2) After a Motion has been voted upon, at any time during the remainder of the current meeting or during the next regular meeting, any Member of Council who voted with the prevailing side may make a Motion to Reconsider and shall state the reason for making a Motion to Reconsider. (3) Debate on the Motion to Reconsider must be confined to reasons for or against reconsideration. (4) If a Motion to Reconsider is carried, the question on which the vote is to be reconsidered become the next order of business. (5) Reconsideration of the question shall be open to debate, voted upon and shall require the votes of a majority of the Members of Council present to carry it. (6) A Motion that has been approved for reconsideration and passes automatically suspends the previous Motion.
COSTS/SOURCE OF N/A FUNDING:
ATTACHMENTS: N/A
ENGAGEMENT Social Media.
RECOMMENDED That Council move to Reconsider Motion 118/18. ACTION:
COUNCIL OPTIONS 1. That Council accept the recommendation as proposed. 2. That Council amend the recommendation as proposed. 3. That Council reject the recommendation as proposed.
MOTION: That Council moves to Reconsider Motion 118/18.
______Prepared By: Al Hoggan Approved By: Al Hoggan Reviewed By: Al Hoggan Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer
REQUEST FOR DECISION Agenda Item #
8.1
SUBJECT: Alberta Firefighter Curling Association Championship
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ Administration received a letter from the Torrington Fire Department PROPOSAL requesting sponsorship in the amount of $5,000.00 to assist in the financial costs of hosting the Alberta Firefighter Curling Association Championship being held in Torrington and Three Hills on January 30th to February 2nd, 2019.
DISCUSSION/ Kneehill County has not sponsored this event in the past. OPTIONS/ BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF Possibility of two funding streams: FUNDING: Recreation, Community, Arts & Cultural Events Policy #15-7, G/L 97- 000-00-27740 $8,295.00 available. Transfers to Individuals/Organizations, G/L 97-000-00-27700, $97,500.00 available.
COMMUNICATIONS: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Torrington Fire Department Letter Policy # 15-7, Recreation, Community, Arts and Cultural Events
RECOMMENDED ACTION: Council Decision
1. Council Decision COUNCIL OPTIONS:
MOTION: Council Decision
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION Agenda Item #
8.2
SUBJECT: Acme/Linden Soccer Association Request
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ A letter was received from the Acme/Linden Soccer Association requesting a PROPOSAL donation.
DISCUSSION/ In the letter it thanks Kneehill County for the 2017 donation. The only time OPTIONS/ Kneehill County has provided financial support to this organization is through BENEFITS/ the Youth Sponsorship Policy in the amount of $900.00 when the U14 Girls DISADVANTAGES: Soccer team qualified to attend provincials in Camrose in July 2017.
COSTS/SOURCE OF Possible Funding Streams: FUNDING: Recreation, Community, Arts & Cultural Events Policy #15-7, G/L 97-000-00-27740
ENGAGEMENT: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Acme/Linden Soccer Association Letter Policy # 15-7, Recreation, Community, Arts and Cultural Events
RECOMMENDED ACTION: Council Decision
COUNCIL OPTIONS: Council Decision
MOTION: Council Decision
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item #
8.2
SUBJECT: Acme/Linden Soccer Association Request
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ A letter was received from the Acme/Linden Soccer Association requesting a PROPOSAL donation.
DISCUSSION/ In the letter it thanks Kneehill County for the 2017 donation. The only time OPTIONS/ Kneehill County has provided financial support to this organization is through BENEFITS/ the Youth Sponsorship Policy in the amount of $900.00 when the U14 Girls DISADVANTAGES: Soccer team qualified to attend provincials in Camrose in July 2017.
COSTS/SOURCE OF Possible Funding Streams: FUNDING: Recreation, Community, Arts & Cultural Events Policy #15-7, G/L 97-000-00-27740
ENGAGEMENT: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Acme/Linden Soccer Association Letter Policy # 15-7, Recreation, Community, Arts and Cultural Events
RECOMMENDED ACTION: Council Decision
COUNCIL OPTIONS: Council Decision
MOTION: Council Decision
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION Agenda Item #
8.3
SUBJECT: Bylaw 1766- Councillor Code of Conduct
MEETING DATE: 2018-04-24
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ As part of our governance review process in alignment with the Modernized PROPOSAL Municipal Government Act (MGA), attached is Bylaw 1766- Council Code of Conduct for Council’s review.
DISCUSSION/ The new MGA not only requires the adoption of a Code of Conduct bylaw, it OPTIONS/ also requires Council’s review/update once every (4) years. BENEFITS/ DISADVANTAGES: Administration drafted a proposed/revised Code of Conduct Bylaw that is aligned with the items provided within the Code of Conduct for Elected Officials Regulation, AR 200/2017. Additions are identified in red and deletions have a strikethrough.
COSTS/SOURCE OF N/A FUNDING: ENGAGEMENT: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Bylaw 1766 (New) Bylaw 1717 (Old) Code of Conduct for Elected Officials Regulation, AR 200/2017
RECOMMENDED ACTION: That Council review and pass three readings to Bylaw 1766.
COUNCIL OPTIONS: 1. Council approve the Bylaw 2. Council amend the Bylaw 3. Council receive as information MOTION: That Council give first reading to Bylaw #1766, that being a Councillor Code of Conduct bylaw.
That second reading be given to Bylaw #1766.
Consideration to hold third reading be given to Bylaw #1766.
That third reading be given to Bylaw #1766.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated February 27, 2018
BYLAW NO 1766
COUNCILLOR CODE OF CONDUCT AND ETHICS BYLAW A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, BEING A BYLAW TO ESTABLISH A CODE OF CONDUCT FOR MEMBERS OF COUNCIL OF KNEEHILL COUNTY
WHEREAS, the Municipal Government Act, Being Chapter M‐26, Section 145(b), of the Revised Statutes of Alberta, 2000, states that “A Council may pass Bylaws in relation to the procedure to be followed by Council, Council Committees and other bodies established by the Council.”conduct of council, council committees and other bodies established by council, the conduct of councillors and the conduct of members council committees and other bodies established by the council”.
WHEREAS, Section 146.1.1(10) of the Municipal Government Act, as amended, a Council must, by Bylaw, establish a code of conduct governing the conduct of Councillors
AND WHEREAS, Section 3 of the Municipal Government Act establishes Municipal Purposes;
AND WHEREAS, Section 153 of the Municipal Government Act establishes General Duties of Councillors;
BEING A Bylaw of Kneehilll County in the Province of Alberta, the purpose of this bylaw is to declare the standard of behavior and actions for Kneehill County elected officials. These standards are to ensure the highest public confidence in, and respect for, local government, to ensure effective leadership in, and through, the elected Council, and to ensure that Council and Councilors act with the highest level of integrity and ethical behavior.
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:
PART ONE: TITLE 1.1 This Bylaw shall be known as the “Councillor Code of Conduct and Ethics Bylaw”.
PART TWO: PRINCIPLES 2.1 This policy will be used to guide the behavior of Councillors and provide a mechanism of accountability. 2.2 Councillors agree to sign the Statement of Code of Ethics and Conduct as provided in Schedule A. 2.3 The Statement of Code of Ethics and Conduct will be publicly displayed in the Council Chamber, on the County website, and at initial signing and after each election, in the local print media.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 2 of 15
2.4 Councillors agree that for a period of at least 12 months after leaving office, they will abide by this policy, except those provisions related to confidentiality that will apply in perpetuity.
PART THREE: DEFINITIONS In this bylaw the following words and phrases mean: 3.1 “Conflict of Interest” means a situation where a Councillor’s personal or private interests actually, or may be perceived as influencing the Councilor on a matter of public interest which is, or may be, before Council, including situations which may result in common law bias which included direct or indirect pecuniary interest, pre‐judgment, close mindedness or undue influence. A Conflict of Interest situation also includes using the Councillors position, confidential information, Kneehill County employees, materials or facilities, for personal or private gain or advancement or the expectation of personal or private gain or advancement. A Conflict of Interest may include advancing the personal or private interests of the Councillors family, friends, neighbors, or business associates. If a Councilor or Council does not believe the Councilor is free of bias there is a conflict of interest.
3.2 “Pecuniary Interest” means those situations as defined and regulated by Part 5, Division 6, of the Municipal Government Act, R.S.A. 2000, Chapter M‐26.
PART FOUR: CODE OF ETHICS AND CONDUCT FOR COUNCILLORS In providing for good governance of the community, the Kneehill County Council has adopted the following ethics to apply to all Councillors to ensure that they act honestly, in good faith and in the best interest of Kneehill County as a whole. 4.1 Councillors agree to act honestly and in good faith at all times. 4.2 Councillors agree to respect the personal views of other Councillors. 4.3 Councillors agree to engage in respectful, fulsome, and healthy debate on ALL matters in Council meetings, Committee of the Whole meetings, Council Committee meetings, and at Special Council meetings. 4.4 Councillors agree to respect and support the decisions and resolutions of Council. 4.5 Councillors agree that they may publicly express their opinions on Council matters but not so as to undermine the standing of Council in the public and in the community.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 3 of 15
4.6 Councillors agree that unless specifically authorized by Council to represent Council’s position on any matter, a Councillor is to ensure that any public statements made are clearly stated to reflect the personal opinion of the Councillor, not the opinion or position of Council. 4.7 The Reeve agrees to always represent the opinion or position of Council when speaking publicly, except where statements are identified as solely representing his/her division. 4.8 Councillors agree to adhere to the Pecuniary Interest requirements as established in Part 5, Division 6 of the Municipal Government Act, R.S.A. 2000, Chapter M‐26. 4.9 Councillors agree to rigorously avoid situations which may result in claims of pecuniary interest, conflict of interest, or bias. 4.10 Councillors agree to act with integrity, professionalism, and respect when interacting with other Members of Council, other elected officials and government officials, Kneehill County Administration, contractors, and members of the public. 4.11 Councillors agree to demonstrate fairness in all dealings, both personal and professional, and that their conduct is open to accountability to the community and to Council. 4.12 Councillors agree to demonstrate fairness, accountability, and impartiality in all Council matters. 4.13 Councillors agree to conduct themselves at all times in a manner befitting their position as an elected official and representative of Kneehill County and be prepared to be held accountable for their actions. 4.14 Councillors agree to consider the welfare and interests of Kneehill County as a whole and that the welfare and interests of the County as a whole supersedes the interests of a particular division. 4.15 Councillors agree to keep in the strictest confidence ALL matters discussed in private at a Council meeting, Committee of the Whole meeting, Council Committee meeting, Special Council meeting, or any matter discussed in confidence with another Councillor or Kneehill County Administration. 4.16 Councillors agree to not make improper use of his/her position as a Councillor by: 1. Gaining or attempting to gain or advance, directly or indirectly, a personal or private interest for him/herself or another person;
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 4 of 15
2. Causing or attempting to cause detriment to Kneehill County Council, any individual Councillor, any member of Kneehill County Administration, any member of the public, or third parties; 3. Seeking personal benefit or gain from any information obtained through his/her position as Councillor. 4. Using or attempt to use the County’s property, funds, service, or information for personal benefit or the benefit of any other individual. 4.17 Councillors shall attend the orientation sessions and training opportunities that must be provided 90 days after each Councillor takes the oath to office or additional training offered during the term. 4.18 As the County’s stewards and decision makers, all Councillors shall respect, and adhere to, the established policies, procedures and bylaws of the County, showing commitment to performing their duties and functions with care and diligence. PART FIVE: ACTIONS/APPLICATION Kneehill County Councillors agree to act according to the following parameters: 5.1 GOVERNANCE 1. A Council meeting, Committee of the Whole meeting, or Special Council meeting is the appropriate forum for healthy and diligent debate on all matters before Council, or anticipated to be before Council. 2. All Councillors will be given an in‐depth opportunity to address matters before Council in a full, open, transparent, and professional manner with the goal of good governance through healthy debate. 3. Council decisions, resolutions, or direction, are made by a majority vote of Councillors. The decisions of Council must be accepted and respected by all Councillors regardless of any personal view of the decision(s) made. 4. Councillors making statements regarding their position on any matter regarding decisions of Council, must make those statements with the utmost of respect to the decision of Council, to Council, to any Councillor, and to any other person(s) associated with the applicable decision. 5. All Councillors shall feel confident to express their views in any Council session without the fear of interruption and shall feel confident in the Chair’s impartiality in controlling the debate.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 5 of 15
5.2 EXPENDITURES 1. Councillors shall act responsibly when incurring expenses always mindful and respectful that public money must be used for public good. 2. Councillors shall avoid waste, abuse, and extravagance in the provision or use of public money. 3. Councillors shall be open and accountable with respect to all expenditures, Per Diems, and/or any and all other expenses incurred. 4. Councillors shall strictly adhere to all Kneehill County guidelines addressing expenses and reimbursement. 5. Kneehill County will post all Councillor expenditures, Per Diems, and/or any and all other expenses incurred on the Kneehill County website for public viewing. 6. Councillors shall avoid situations where an expenditure can be questioned as inappropriate and may cause adverse reaction that may result in undermining the standing of Council in the public eye. 5.3 INTERACTION WITH ADMINISTRATION AND THE PUBLIC 1. Councillors will respect the professional opinions of Kneehill County Administration and be mindful that the Chief Administrative Officer is exclusively responsible under the Municipal Government Act for directing staff. 2. Councillors shall not abuse relationships or interactions with Kneehill County Administration and staff by attempting to take advantage of their position as Councillors. Councillors will at all times, refrain from any behavior which is or may be perceived to bullying of staff. 3. Requests for information will be directed to the Chief Administrative Officer or in the manner specified by the Chief Administrative Officer. 4. Councillors will treat all people with respect and courtesy and in good faith without bias; (i) Recognizing there are legitimate differences in opinions; (ii) Equally regardless of race, culture, religion, language, gender, disability, or occupation; (iii) Ensuring equity of service; (iv) Providing adequate and substantive opportunity for persons to state their position on any matter before Council. 5. Councillors shall dress appropriately on all occasions when representing Kneehill County at any public or private event.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 6 of 15
6. Councillors will not instigate, be involved with, or condone personal attacks on other Councillors, members of Administration, or members of the public. 7. Councillors will not comment in public regarding the performance of any member of Administration but will instead refer any question of performance of a staff member to the Chief Administrative Officer. 8. Prior to taking any action, Councillors should ask themselves whether their intended action will ultimately be supported by other Councillors and Kneehill County. This test is designed to promote objectivity in the mind of a Councillor to best ensure appropriate conduct. Councillors will, if in doubt, consult the Reeve, the Deputy Reeve, or the Chief Administrative Officer prior to taking the planned action.
PART SIX: PECUNIARY INTEREST 6.1 The decision with respect to whether or not any Councillor may have a Pecuniary Interest is the individual Councillors decision to make. The Councillor may discuss this with Council and seek the advice of the Reeve or the Chief Administrative Officer. 6.2 It is the individual responsibility of each Councillor to seek independent legal advice, at their own cost, with respect to any situation which may result in Pecuniary Interest. 6.3 Should a Councillor believe the he/she may have or may reasonably be perceived to have a Pecuniary Interest in a matter before Council or Council Committee, he/she shall follow the Pecuniary Interest disclosure and procedure requirements as established in Part 5, Division 6 of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 including: 1. Stating the general nature of his/her Pecuniary Interest at the meeting prior to any discussion of the matter. This shall be done on every occasion the matter arises before Council or Council Committee. 2. The Councillor shall not discuss the matter with Council, other Councillors, Council Committee, or Council Committee members either publicly or privately. 3. The Councillor shall leave Council Chambers, or any meeting room in which a meeting is being held, should the matter be discussed and shall not return until such time as discussion has ended or voting on the matter has been concluded.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 7 of 15
4. Councillors with Pecuniary Interest in any matter may stay in the Council Chambers, or any meeting room in which a meeting is being held, if the Councillor is seated in the gallery and addresses Council or the Council Committee in the capacity as a taxpayer, elector, or owner and if the Councillor has the right to be heard pursuant to the Municipal Government Act or any other enactment. 6.4 When a Councillor believes that he/she may have a Pecuniary Interest in a Matter before Council or Council Committee, he/she shall notify the Reeve or Chair of the meeting prior to the matter being considered, that he/she has a Pecuniary Interest in the matter.
PART SEVEN: CONFLICT OF INTEREST 7.1 The decision with respect to whether or not any Councillor may have a Conflict of Interest is the individual Councillors decision to make. The Councillor may discuss this with Council and seek the advice of the Reeve or the Chief Administrative Officer. 7.2 Should a Councillor believe that he/she may have or may reasonably be perceived to have a Conflict of Interest in a matter before Council or Council Committee he/she shall: 1. State the general nature of his/her Conflict of Interest at the meeting prior to any discussion of the matter. This shall be done on every occasion the matter arises before Council or Council Committee. 2. The Councillor shall not discuss the matter with Council, other Councillors, Council Committee, or Council Committee members either publicly or privately. 3. The Councillor shall leave Council Chambers, or any meeting room in which a meeting is being held, should the matter be discussed and shall not return until such time as discussion has ended or voting on the matter has been concluded. 4. Councillors with a stated Conflict of Interest in any matter may stay in the Council Chambers, or any meeting room in which a meeting is being held, if the Councillor is seated in the gallery and addresses Council or the Council Committee in the capacity as a taxpayer, elector, or owner and if the Councillor has the right to be heard pursuant to the Municipal Government Act or any other enactment. 7.3 When a Councillor believes that he/she may have a Conflict of Interest in a matter before Council or Council Committee, he/she shall notify the Reeve or
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 8 of 15
Chair of the meeting prior to the matter being considered, that he/she has a Conflict of Interest in the matter. 7.4 The acceptance of certain gifts may/can create a Conflict of Interest. Apart from token gifts, having a value under $10.00, Councillors are required to declare in writing to the Chief Administrative Officer the acceptance or rejection of any gifts. 7.5 Whilst token gifts may be accepted, material gifts of reasonable value should either be rejected or conditionally accepted (on behalf of Council) on the basis that the donor be informed that the gift will be donated to a local charity. This does not apply to gifts of appreciation, symbolic donations, gifts of protocol, or social obligation, which are received by a Councillor on Council’s behalf. Such gifts will be forwarded to the Chief Administrative Officer who will temporarily or permanently publicly display the gift at an appropriate location for the community to enjoy. 7.6 It is the individual responsibility of each Councillor to seek independent legal advice, at their own cost, with respect to any situation which may result in a Conflict of Interest. PART EIGHT: BIAS 8.1 A Councillor shall be impartial to discussion or presentation of any matter that requires a decision of Council. 8.2 Councillors may attend open houses or exchange information with potential applicants, developers, and special interest groups prior to a formal submission or application being submitted to Kneehill County and the Councillor must: 1. Make it clear to the potential applicant, developer, or special interest group that the Councillor can provide only general information on the process, but cannot give any indication of the chance of success of the submission. 2. Must suggest that the applicant, developer, or special interest group seek independent professional advice. 3. If applicable, encourage potential applicants, or developers to seek preliminary information on their submission by consulting with Kneehill County Administration. 8.3 Once application or submission has been filed with Kneehill County and where Council will have a decision making role in the approval process or where the Councillor may sit on a Board or a Committee that may hear any subsequent appeal, Councillors will not meet with the applicant, developer, or special interest group. Councillors will not meet with the applicants, developers, or
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 9 of 15
special interest groups prior to any Public Hearing or formal consideration by Council of the application, submission, or appeal hearing and decision being issued by Council or an Appeal Board. 8.4 All Development inquiries will be directed to Kneehill County Administration. 8.5 Any information forwarded by an applicant, developer, or special interest group to a Councillor with respect to a pending application or submission, shall be forwarded to the Chief Administrative Officer who will record the information and determine what further distribution or disclosure of the information is required. 8.6 In the event that any application, submission, or action should proceed to any type of legal action or court proceeding, no meeting is allowed between Councillors, applicants, developers, special interest groups, or any other entity initiating or involved with the legal action. PART NINE: CONFIDENTIALITY 9.1 Information provided to Council and to Councillors will not be used for any purpose other than to exercise their role as a Councillor. 9.2 Councillors will not release any information which is to be treated as confidential in accordance with the Municipal Government Act and will, at all times, recognize the Freedom of Information and Protection of Privacy Act regarding the access, use, and release of personal information. 9.3 Councillors will treat all private correspondence, both oral and written, between other Councillors, between themselves and the Chief Administrative Officer, as confidential until the parties agree that the information can or should be made public. 9.4 Councillors shall not release, disclose, publish, or comment on confidential information including, but not limited to, any information received during an “in camera” meeting until such information is disclosed at a public meeting. This obligation continues in perpetuity. 9.5 Councillors shall not release any information that is subject to solicitor‐client privilege unless expressly authorized by Council, through a Council resolution, to do so. 9.6 Councillors shall not misuse confidential information which they have knowledge of by virtue of their position as Councillor that is not in the public domain, including emails and correspondence from other Councillors or third parties such that it may cause harm, detriment, or embarrassment to Kneehill County Council, other Councillors, Kneehill County Administration, members of the
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 10 of 15
public or third parties. Councillors shall not use confidential information that may create a benefit for themselves. PART TEN: USE OF COUNTY RESOURCES DURING A GENERAL ELECTION PERIOD 10.1 Public resources must not be used in any way that would influence the electorate in an election, except in regard to supporting the actual election process. Council and individual Councillors commit to complying with the following procedures: 1. Council will not authorize or request the County, print, publish (including digitally on the internet), or distribute an electoral advertisement, unless it only contains information regarding the election process. Any electoral advertisement that can be taken to be intended or likely to affect voting in an election if it contains an express or implicit reference to, or comment on: (i) The election (ii) A candidate in the election; or (iii) An issue submitted to, or otherwise before the voters in connection with the election. 10.2 Council and individual Councillors will ensure that that Kneehill County resources are not used inappropriately in any way that may influence voting during an election period, or provide an undue advantage for any candidate during a general election period from Nomination Day until the end of the Council term. 10.3 The Chief Administrative Officer will ensure that all members of staff are advised in regards to the application of this policy. 1. No Kneehill County staff will, as part of their employment with the County, undertake any activity that may affect voting in the election, except where it relates only to the election process and is authorized by the Chief Administrative Officer. 2. No Councillor shall ask, or shall there be any direction, motion, or resolution from Council for staff or a staff member to authorize, use, or allocate a Kneehill County resource for any purpose that may influence voting in an election, except where it relates to the election process and is authorized by the Chief Administrative Officer. 10.4 In applying these principles, Council and individual Councillors understand that the following will be normal practice during any municipal election period (Nomination Day to the end of the Council term): 1. Public events scheduled between Nomination Day and the end of the Council term will only be organized and operated by Kneehill County,
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 11 of 15
if they are part of the normal services or operations of Kneehill County. 2. Speeches or any other form of communications for the Reeve, the Deputy Reeve, and all other Councillors will only be prepared by staff in relation to events that are part of the normal services or operations of Kneehill County and shall not contain any reference to the forthcoming election or potential or actual candidates. 3. Media services and advice, including media releases, will not be provided for Councillors by County staff during the time between Nomination Day and the end of the Council term. 4. County publication, newsletters, website, or social media, will not feature photographs or quotes from Councillors other than those that were previously available prior to Nomination Day. 5. Kneehill County logo’s or stationary will not be used or allowed to be used by Councillors for any correspondence that in any way relates to references the election. 6. Information on the Kneehill County website and social media, shall be limited to current Councillor photographs, and any other information that was previously available prior to Nomination Day. References on the Kneehill County website and social media shall be limited to the process of conducting an election. 7. No Councillor shall submit and no claim will processed for expenses incurred for campaigning purposes. Claims will only be accepted if the expenditure is within Kneehill County policy for the Councillor conducting their regular Councillor duties. 10.5 Equipment and facilities, and any other Kneehill County resources provided to Councillors as a part of the regular delivery of their duties will not be used for campaigning purposes. 10.6 Where Councillors have Kneehill County funded services, such as mobile phones, land lines, email accounts, and internet connections, and where it is impractical for the County to discontinue their use of these during an election, Councillors will reimburse Kneehill County for any usage of those services during an election period, exceeding normal usage.
PART ELEVEN: COMPLAINTS 11.1 Any person, in good faith, may report perceived wrongdoing or make a complaint alleging a breach of the Council Code of Conduct by a Councillor. All
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 12 of 15
reasonable attempts shall be made to keep the reports and complaints confidential until a full investigation is completed in order to protect a Councillor and a complainant. 11.2 The report or complaint shall be in writing outlining the nature and specifics, be dated, included a name of the complainant, signed, addressed to the CAO and marked “confidential”. The complaint may be mailed, emailed, or hand‐ delivered to the County’s office. All received complaints shall be forwarded to the Reeve immediately (or in the case of perceived wrongdoing of the Reeve, to the Deputy Reeve). 11.3 An anonymous report or complaint shall not be considered valid. PART ELEVEN: DISPUTE RESOLUTION AND DISCIPLINARY PROCEDURES 11.1 From time to time difficulties may occur in relationships between individual Councillors. It is expected that Councillors in this situation will use their best efforts to resolve such issues so that they do not interfere with the effective functioning of Council. 11.2 Councillors shall not use public forums to discuss issues they may have or be having with other Councillors or with Council. 11.3 Where there are issues that cannot be resolved between the parties and the view of the Reeve is that the impact or potential impact is such that the good governance of Kneehill County may be affected, then a decision to proceed to dispute resolution or discipline will be required by a resolution of Council. 11.4 Resolution procedures are as follows: 1. The Reeve shall discuss the issues with the relevant Councillor(s) and attempt to mediate an outcome acceptable to both parties. Should the dispute involve the Reeve, the Deputy Reeve will undertake the action. 2. Councillors, will at all times, attempt to resolve their issues without the need for external assistance as a demonstration of unity and teamwork. 3. Should a matter not be resolved after internal mediation has taken place, Councillors are able to seek advice from the Chief Administrative Officer in an attempt to find solutions. 4. Should the matter still remain unresolved, the Reeve, at his/her discretion, may request in writing to the Chief Administrative Officer, to appoint an external professional mediator to assist Council to work through the issues with the relevant parties. In the event the dispute involves the Reeve, this decision will be made by the Deputy Reeve.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 13 of 15
5. Should after external mediation, the matter still remain unresolved, an independent arbitrator shall be appointed by Council to work with the parties and develop recommendations on how the dispute can be resolved. 6. Council shall consider these recommendations in a meeting closed to the public in accordance with the Municipal Government Act, and may, on return to the open meeting, adopt a resolution based on the arbitrator’s recommendations. 7. All Councillors will abide by these resolutions. 11.5 In the unlikely event that a Councillor has clearly violated any of the terms of the Kneehill County Councillor Code of Conduct or any provisions of the Municipal Government Act then the Reeve may recommend to Council that disciplinary action may be taken on the offending Councillor. In the event that the Reeve is the offending Councillor then this recommendation will be made by the Deputy Reeve. Disciplinary procedures are as follows: 1. For a Councillors first offense Council may choose to privately discuss the matter and may recommend no further action. Should further action be taken then the penalty may be the loss of all or some of the offending Councillors appointed Committees. 2. For a second offense the penalty shall be the loss of all the Councillors Committees, all conference attendance including AAMDC and FCM conventions. 3. For a third offense, all of the above and a $500 penalty. Penalty to be deducted from the Councillors monthly honorarium. 4. For all other offenses all of (a) and (b) and $1000 penalty. Penalty to be deducted from the Councillors monthly honorarium. 5. Should a Councillor have three or more offenses, in addition to the above penalties, Council will direct a letter to be sent to the Minister of Municipal Affairs, requesting an investigation into the conduct of the Councillor and requesting his/her removal from Council. PART THIRTEEN: REVIEW 13.1 The Council Code of Conduct Bylaw must at a minimum be reviewed every four (4) years. PART TWELVE: SEVERABILITY 12.1 If a portion of this bylaw is found by a court of competent jurisdiction to be invalid, the invalid portion will be voided, and the rest of the bylaw remains valid and effective.
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 14 of 15
12.2 Bylaw No. 1717 is hereby repealed.
PART THIRTEEN: EFFECTIVE DATE 13.1 This bylaw comes into effect upon third reading of this bylaw.
READ a first time on this day of April, 2018.
READ a second time on this day of April, 2018. UNANIMOUS permission for third reading given in Council on the day of April, 2018. READ a third time and final time of this day of April, 2018.
Reeve
Jerry Wittstock
Chief Administrative Officer
Al Hoggan
Bylaw No. 1766, Code of Conduct and Ethics Bylaw Page 15 of 15
SCHEDULE “A”
STATEMENT OF CODE OF ETHICS AND CONDUCT
I, Councillor (Fill in Name here), do solemnly swear to uphold the Kneehill County Councillor Code of Conduct at all times while serving as a municipally elected official representing Kneehill County. I have read and understand the Councillor Code of Conduct policy and further agree to ALL the terms and conditions as specified in the policy.
Dated at Three Hills Alberta this ______of ______, 20___
______Councillor Chief Administrative Officer
Province of Alberta
MUNICIPAL GOVERNMENT ACT
CODE OF CONDUCT FOR ELECTED OFFICIALS REGULATION
Alberta Regulation 200/2017
Extract
© Published by Alberta Queen’s Printer
Alberta Queen’s Printer Suite 700, Park Plaza 10611 - 98 Avenue Edmonton, AB T5K 2P7 Phone: 780-427-4952 Fax: 780-452-0668 E-mail: [email protected] Shop on-line at www.qp.alberta.ca Copyright and Permission Statement
Alberta Queen's Printer holds copyright on behalf of the Government of Alberta in right of Her Majesty the Queen for all Government of Alberta legislation. Alberta Queen's Printer permits any person to reproduce Alberta’s statutes and regulations without seeking permission and without charge, provided due diligence is exercised to ensure the accuracy of the materials produced, and Crown copyright is acknowledged in the following format:
© Alberta Queen's Printer, 20__.*
*The year of first publication of the legal materials is to be completed.
Note
All persons making use of this document are reminded that it has no legislative sanction. The official Statutes and Regulations should be consulted for all purposes of interpreting and applying the law. (no amdt)
ALBERTA REGULATION 200/2017
Municipal Government Act
CODE OF CONDUCT FOR ELECTED OFFICIALS REGULATION
Table of Contents
1 Code of conduct contents 2 Complaints 3 Bylaws 4 Establishing code of conduct 5 Sanctions for breaching code of conduct 6 Requirement to fulfil duties 7 Review of code of conduct 8 Coming into force
Code of conduct contents 1 The code of conduct each council is required to establish governing the conduct of its councillors pursuant to section 146.1 of the Act must be consistent with the Act and any regulations made under the Act and, at a minimum, include the following topics:
(a) representing the municipality;
(b) communicating on behalf of the municipality;
(c) respecting the decision-making process;
(d) adherence to policies, procedures and bylaws;
(e) respectful interactions with councillors, staff, the public and others;
(f) confidential information;
(g) conflicts of interest;
(h) improper use of influence;
(i) use of municipal assets and services;
(j) orientation and other training attendance. CODE OF CONDUCT FOR ELECTED Section 2 OFFICIALS REGULATION AR 200/2017
Complaints 2 A code of conduct must establish a complaint system including
(a) who may make a complaint alleging a breach of the code of conduct,
(b) the method by which a complaint may be made,
(c) the process to be used to determine the validity of a complaint, and
(d) the process to be used to determine how sanctions are imposed if a complaint is determined to be valid.
Bylaws 3 If any matter required to be included in a code of conduct is addressed in a separate bylaw, the contents of that bylaw shall be incorporated by reference into the code of conduct.
Establishing code of conduct 4(1) When establishing a code of conduct, council shall consider sections 3 and 153 of the Act.
(2) A council must establish a code of conduct within 270 days from the date section 16 of the Municipal Government Amendment Act, 2015 comes into force.
Sanctions for breaching code of conduct 5 If a councillor has failed to adhere to the code of conduct, sanctions may be imposed including any of the following:
(a) a letter of reprimand addressed to the councillor;
(b) requesting the councillor to issue a letter of apology;
(c) publication of a letter of reprimand or request for apology and the councillor’s response;
(d) a requirement to attend training;
(e) suspension or removal of the appointment of a councillor as the chief elected official under section 150(2) of the Act;
(f) suspension or removal of the appointment of a councillor as the deputy chief elected official or acting chief elected official under section 152 of the Act;
2 CODE OF CONDUCT FOR ELECTED Section 6 OFFICIALS REGULATION AR 200/2017
(g) suspension or removal of the chief elected official’s presiding duties under section 154 of the Act;
(h) suspension or removal from some or all council committees and bodies to which council has the right to appoint members;
(i) reduction or suspension of remuneration as defined in section 275.1 of the Act corresponding to a reduction in duties, excluding allowances for attendance at council meetings.
Requirement to fulfil duties 6 A code of conduct or any sanctions imposed under a code of conduct must not prevent a councillor from fulfilling the legislated duties of a councillor.
Review of code of conduct 7 Each council must review and update its code of conduct and any related bylaws that have been incorporated by reference into the code of conduct in accordance with section 3, at least once every 4 years starting from the date when the code of conduct is passed.
Coming into force 8 This Regulation comes into force on the coming into force of section 16 of the Municipal Government Amendment Act, 2015.
3
*9780779799091* Printed on Recycled Paper
REQUEST FOR DECISION Agenda Item #
8.4
SUBJECT: Chief Administrative Officer Bylaw #1765
MEETING DATE: 2018-04-24
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ The Chief Administrative Bylaw has not been reviewed since 2002. PROPOSAL
DISCUSSION/ With the new changes to the Municipal Government Act (MGA), especially in OPTIONS/ regards to Section 153.1 (Information provided to Councillors), the CAO Bylaw BENEFITS/ needs to be reviewed. DISADVANTAGES: A copy of Bylaw 1468 (Old, and newly created Bylaw 1765 and sections of the MGA that pertain to the CAO have been provided.
COSTS/SOURCE OF N/A FUNDING: ENGAGEMENT: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Bylaw 1765 (new) Bylaw 1468 (old) MGA Sections
RECOMMENDED ACTION: That Council pass three readings of Bylaw 1765.
COUNCIL OPTIONS: 1. Council approve the Bylaw 2. Council amend the Bylaw 3. Council receive as information
MOTION: That Council give first reading to Bylaw #1765 that being a bylaw to establish the position of CAO and to define the duties, powers and functions of that position.
That second reading be given to Bylaw #1765.
Consideration to hold third reading be given to Bylaw #1765.
That third reading be given to Bylaw #1765.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated February 27, 2018
BYLAW NO 1765
CHIEF ADMINISTRATIVE OFFICER BYLAW A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH THE POSITION OF CHIEF ADMINISTRATIVE OFFICER AND TO DEFINE THE DUTIES, POWERS AND FUNCTIONS OF THAT POSITION. WHEREAS, the Section 205 of the Municipal Government Act, R.S.A. 2000, Chapter M‐26, and amendments thereto, authorizes Council to pass bylaws for the purpose of establishing the position of Chief Administrative Officer; AND WHEREAS, Sections 207 and 208 of the Municipal Government Act, R.S.A. 2000, Chapter M‐26, and amendments thereto, set forth the mandatory statutory responsibilities and major administrative duties of the Chief Administrative Officer. AND WHEREAS, the Council may in accordance with Section 203 of the Municipal Government Act, R.S.A. 2000, Chapter M‐26, and amendments thereto, delegate any of its executive and administrative duties and powers and functions; NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows: PART ONE INTRODUCTION 1. TITLE This Bylaw shall be known as the “Chief Administrative Officer Bylaw”.
2. DEFINITIONS In this bylaw the following words and phrases mean: (1) “Act” means the Municipal Government Act, Revised Statues of Alberta 2000, Chapter M‐25 and amendments. (2) “Chief Administrative Officer or CAO” means the person appointed to the position of Chief Administrative Officer by Council. (3) “Council” means the Council of Kneehill County.
PART TWO APPOINTMENT, TERMS AND CONDITIONS 3. Council hereby establishes the positon of Chief Administrative Officer and the individual appointed to that position will have the title of CAO. 4. Council shall, by resolution, appoint an individual to the position of Chief Administrative Officer.
Bylaw No. 1765, Chief Administrative Officer Bylaw Page 2 of 3
5. Council may, by resolution, appoint a Deputy CAO. The Deputy CAO shall act as the CAO if the CAO becomes ill or is otherwise prevented from fulfilling the role of the CAO. The CAO may appoint an Acting CAO where such absences are for a period of less than one month. 6. Except for the purpose of an official inquiry, the Council shall deal with the administration and the control thereof solely through the CAO.
PART THREE ACCOUNTABILITY 7. The CAO shall be accountable to Council for the exercise of all the powers, duties and functions delegated to the CAO by the Act, this bylaw, any other enactment, any other bylaw, and any resolutions, policies or procedures adopted by Council from time to time whether such powers, duties and functions are exercised by the CAO personally, or by someone to whom the CAO has delegated that power, duty or function.
PART FOUR RESPONSIBILITIES 8. The CAO’s responsibilities shall be in accordance with Section 207 of the Act.
PART FIVE ADMINISTRATIVE DUTIES 9. The CAO must ensure that all powers, duties and functions are performed in accordance with Section 208 of the Act and any other enactment. 10. In order to carry out the responsibilities of the position, the CAO has the authority to: (1) hire, dismiss, promote, reward or discipline any municipal employee; (2) implement any internal reorganization of responsibilities and duties required for the effective and efficient operation of the municipality. If a major organizational change is effected, the CAO shall report such a change to Council; (3) be present at any meeting of Council or Committee of Council; (4) in the case of an emergency, incur any expenditure not previously approved by Council provided a detailed report on such expenditure and its need is presented to the next meeting of Council; (5) negotiate contracts, agreements and transactions required for the effective operation of the municipality and to recommend the approval of such to Council; (6) conclude contracts on behalf of the municipality to a financial limit established by policy or resolution; (7) sign any order, agreement, cheque, negotiate instrument or document made or executed on behalf of the municipality; (8) take such other actions as necessary to carry out the responsibilities and duties assigned by Council.
Bylaw No. 1765, Chief Administrative Officer Bylaw Page 3 of 3
In accordance with any bylaw or approved policy of Council. 11. The CAO is the Head of the Municipality for the purposes of the Freedom of Information and Protection of Privacy Act, R. S. A. 2000 c. F‐25. 12. When one or more Councillor obtains information about the operation or administration of the municipality from the CAO or a person designated by the CAO, the information must be provided to all other Councillors as soon as practicable in accordance to Section 153.1 of the Act.
PART SIX TRANSITION 13. SEVERABILITY If a portion of this bylaw is found by a court of competent jurisdiction to be invalid, the invalid portion will be voided, and the rest of the bylaw remains valid and effective. 14. EFFECTIVE DATE This bylaw comes into effect upon third reading of this bylaw. 15. BYLAW REPEAL Bylaw No. 1468 is hereby repealed.
READ a first time on this day of .
READ a second time on this day of . UNANMOUS permission for third reading given in Council on the day of READ a third time and final time of this day of
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Al Hoggan
REQUEST FOR DECISION Agenda Item #
8.5
SUBJECT: Kneehill 4-H District Request
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ Administration received a letter from the Kneehill 4-H District requesting PROPOSAL financial support for the Kneehill 4-H District Show and Sale Catalogue.
DISCUSSION/ Kneehill County has provided financial support in the amount of $600.00 in OPTIONS/ previous years. BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF 2018 Operating Budget FUNDING: Recreation, Community, Arts & Cultural Events Policy #15-7, G/L 97-000-00-27740
COMMUNICATIONS: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Kneehill 4-H District Letter Policy # 15-7, Recreation, Community, Arts and Cultural Events
RECOMMENDED ACTION: Provide support to the Kneehill 4-H District in the amount of $600.00
1. Provide support in the amount of $600.00. COUNCIL OPTIONS: 2. Provide support in an amended amount. 3. Receive as information.
MOTION: That Council approve sponsorship in the amount of $600.00 to the Kneehill 4- H District to help with the cost of printing the 2018 District Show/Sale Catalogue.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION Agenda Item #
8.6 Stettler Steel Wheel Stampede Parade & Dignitary Lunch SUBJECT:
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ An invitation has been received inviting the Reeve or alternate to participate in PROPOSAL the Stettler Steel Wheel Stampede Parade on Saturday, June 9, 2018.
DISCUSSION/ The parade marshaling will begin at 10:30 a.m. and after the parade a lunch OPTIONS/ will be provided at the Hub at the Stettler Recreation Centre. A parade vehicle BENEFITS/ will be provided or we can bring our own. DISADVANTAGES: Council has not authorized attendance to this event in the past as it always coincides with parades in our region. The Village of Carbon parade is on June 9th, 2018.
COSTS/SOURCE OF 2018 Operating Budget FUNDING:
ENGAGEMENT: N/A
LINK TO STRATEGIC PLAN: Think, Act Regionally
ATTACHMENTS: Invitation
RECOMMENDED ACTION: To receive as information.
COUNCIL OPTIONS: 1. Receive as information. 2. Authorize attendance to the Reeve or designate.
MOTION: That Council receive for information the Stettler Steel Wheel Stampede Parade & Dignitary Lunch.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION Agenda Item # 8.7
SUBJECT: Cancellation of Policy 15-12 Regional Resource Urban Sustainability Grant 2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan
BACKGROUND/ Kneehill County Council, at the April 17, 2018 Committee of the Whole PROPOSAL meeting has recommended that Policy 15-12, the Regional Resource Urban Sustainability Grant be cancelled. DISCUSSION/ Policy 15-12 is a Council policy and Kneehill County Council has the right to OPTIONS/ amend, modify the terms, or otherwise delete this policy at the sole discretion BENEFITS/ of Kneehill County Council. DISADVANTAGES:
COSTS/SOURCE OF FUNDING: N/A
ATTACHMENTS: Policy 15-12
ENGAGEMENT Social Media, letters to adjacent urban municipalities, press release.
RECOMMENDED That Council move to cancel Policy 15-12 the Regional Resource Urban ACTION: Sustainability Grant effective immediately.
COUNCIL OPTIONS 1. That Council accept the recommendation as proposed. 2. That Council amend the recommendation as proposed. 3. That Council reject the recommendation as proposed. MOTION: That Council moves to cancel Policy 15-12, the Regional Resource Unban Sustainability Grant, effective immediately and to direct Administration to send a letter on behalf of Council notifying the adjacent urban municipalities and to amend the 2018 Operating Budget.
______Prepared By: Al Hoggan ______Approved By: Al Hoggan Reviewed By: Al Hoggan Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 8.8
SUBJECT: Implementation of Urban Recreation/Expense Sharing Funding MEETING DATE: 2018-04-24
PRESENTED BY: Al Hoggan
BACKGROUND/ Kneehill County Council, at the April 17, 2018 Committee of the Whole PROPOSAL meeting has recommended that $250,000 total to be provided to assist the Town of Three Hills, the Town of Trochu, the villages of Acme, Linden and Carbon with recreation and expense funding, and that the $250,000 is to be shared by the Towns and Villages in a way decided by the Towns and Villages. DISCUSSION/ The implementation of this funding would be completed in a way similar to the OPTIONS/ previous Policy 15-11, Recreation and Leisure Funding. BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF 2018 Operating Budget FUNDING:
ATTACHMENTS: N/A
ENGAGEMENT Social Media, letters to recipient urban municipalities, press release.
RECOMMENDED That Council amends the 2018 Operating Budget in the amount of $250,000 ACTION: for recreation and expense sharing for the Towns of Three Hills and Trochu and the Villages of Acme, Linden and Carbon. Further that the $250,000 is to be distributed to the Towns and Villages in a way decided by the Towns and Villages. COUNCIL OPTIONS 1. That Council accept the recommendation as proposed. 2. That Council amend the recommendation as proposed. 3. That Council reject the recommendation as proposed.
MOTION: That Council moves to amend the 2018 Operating Budget in the amount of $250,000 for Urban Recreation and Expense sharing, for the Towns of Three Hills and Trochu, and the Villages of Acme, Linden, and Carbon and that the distribution of the $250,000 will be decided by the Towns and Villages.
______Prepared By: Al Hoggan Approved By: Al Hoggan Reviewed By: Al Hoggan Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # Addition to Agenda Three Hills Graduation 2018 SUBJECT:
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ An invitation has been received inviting the Reeve to attend the Three Hills PROPOSAL Graduation Banquet and Ceremonies on Saturday, May 19th, 2018. The Banquet is at 5:00 p.m. and the Ceremonies begin at 7:00 p.m.
DISCUSSION/ In the past Council has authorized attendance for this event. OPTIONS/ BENEFITS/ DISADVANTAGES:
COSTS/SOURCE OF 2018 Operating Budget FUNDING:
COMMUNICATIONS: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Three Hills Graduation Invitation.
RECOMMENDED ACTION: That Council authorize attendance to the Reeve or designate.
COUNCIL OPTIONS: 1. That Council authorize attendance to the Reeve. 2. That Council authorize attendance to designate. 3. That Council deny authorization to this event.
MOTION: That Council authorize the attendance of the Reeve or designate to the Three th Hills Graduation Banquet and Ceremony on Saturday, May 19 , 2018.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION Agenda Item #
9.1
SUBJECT: 2017 Audited Financial Statements
MEETING DATE: 2018-04-24
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/ To request Council’s acceptance of the 2017 Audited Financial Statements as PROPOSAL per Section 276 of the MGA.
DISCUSSION/ Consolidated Statement of Financial Position OPTIONS/ Cash including GIC’s increased by $7.6m. This is largely due to BENEFITS/ reserve funded projects carried forward to 2018 and 2017 surplus DISADVANTAGES: applied. A provision for the allowance of doubtful tax accounts of $1.7m is netted against taxes receivable. This is a net increase of 549k after the 2017 payments received were applied. Accounts Receivable decrease includes $1.6m from the 2016 MSI received in 2017 Inventory increased by $600k due largely to the net investment in gravel. The 2017 Statements do not include FCSS. Consolidated Statement of Operations Actuals include amortization expense of $5.18m. Does not include the inter-fund transfers consolidated between operating, capital and reserve funds Net Municipal Taxes decreased by 1.2m and is due to the decrease in assessment. A decrease from 2016 in administration expense in the amount of 580k is from the transfer to Alberta Transportation for the building parking lot approach to HW 583. Consolidated Statement of Changes in Net Financial Assets The increase of $8.5m included the budgeted transfers to reserves, 2017 surplus and reserve funded projects being carried forward 2018. Consolidated Statement of Cash flows Indicates an increase in unrestricted cash of $4.15m from previous year
COSTS/SOURCE OF N/A FUNDING:
ENGAGEMENT: The Financial Statements will be available at the Kneehill County office and on the website following Council approval. Council’s acceptance of the Statements will also be advertised in the local newspaper The Capital.
LINK TO STRATEGIC PLAN: Fiscal Sustainability.
Document Last Updated February 27, 2018
ATTACHMENTS: Draft Financial Statements
RECOMMENDED ACTION: To accept the 2017 Audited Financial Statements
COUNCIL OPTIONS: 1. Approve the recommended action as presented 2. Approve the recommended action as amended. 3. Receive as information. MOTION: Council approves the 2017 Audited Financial Statements.
Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Manager of Financial Services Director of Corporate Services Chief Administrative Officer
REQUEST FOR DECISION Agenda Item # 9.1 2 | Page Kneehill County Financial Statements For the year ended December 31, 2017
DRAFT Kneehill County Financial Statements For the year ended December 31, 2017
Contents
Auditors' Report 1
Financial Statements
Consolidated Statement of Financial Position 2
Consolidated Statement of Operations 3 Consolidated Statement ofDRAFT Change in Net Financial Assets 4 Consolidated Statement of Cash Flows 5
Summary of Significant Accounting Policies 6 - 8
Notes to the Financial Statements 9-28 Independent Auditors' Report
To the Reeve and Council of Kneehill County
Report on the Consolidated Financial Statements We have audited the accompanying consolidated financial statements of Kneehill County, which comprise the consolidated statement of financial position as at December 31, 2017, and the consolidated statements of operations, change in net financial assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Consolidated Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances,DRAFT but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the financial position of Kneehill County as at December 31, 2017 and the results of its operations, change in net financial assets and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.
Red Deer, Alberta April 24, 2018 Chartered Professional Accountants
1 Kneehill County Statement of Financial Position
December 31 2017 2016
Financial assets Cash and cash equivalents (Note 1) $ 16,144,475 $ 25,490,293 Short term investments (Note 2) 30,042,577 13,015,855 Taxes receivable (Note 3) 710,128 391,712 Accounts receivable (Note 4) 499,213 2,260,797 Land held for resale 822,714 75,899 Investments (Note 5) 124 123
48,219,231 41,234,679
Liabilities Accounts payable and accrued liabilities 1,505,450 1,925,351 Employee benefit obligation (Note 6) 764,845 694,462 Deposit liabilities 90,000 61,085 Deferred revenue (Note 7) 485,689 1,669,342 Solid waste closure and post-closure liabilities (Note 8) 259,488 246,446 Liability for contaminated sites (Note 9) 397,400 397,400
3,502,872 4,994,086
Net financial assets 44,716,359 36,240,593 Non-financial assets DRAFT Tangible capital assets (Note 10) 110,101,474 112,074,685 Inventory for consumption (Note 11) 7,143,791 6,590,403 Prepaid expenses 195,872 204,545
117,441,137 118,869,633
Accumulated surplus (Note 13) $ 162,157,496 $ 155,110,226
Debenture debt limits (Note 20) Contingencies (Note 21) Commitments Note 22)
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements 2 Kneehill County Statement of Operations
Budget For the year ended December 31 2017 2017 2016
Revenue Net municipal taxes (Note 15) $ 23,929,690 $ 23,912,946 $ 24,585,817 Government transfers for operating (Note 16) 4,397,040 4,033,949 1,443,516 Sales and user fees 905,862 1,116,208 999,514 Rental revenue 75,217 62,946 48,865 Investment income 252,000 448,952 304,454 Penalties and costs on taxes 91,000 392,775 242,771 Fines and costs 30,200 43,054 57,883 Other 8,050 259,375 74,369 Local improvement tax 323,380 379,605 405,256 Drilling licenses 30,000 240,095 121,996 Sales to other governments 111,000 110,701 126,451
30,153,439 31,000,606 28,410,892
Expenditures (Note 17) Legislative 550,374 463,071 470,262 Administration and Assessment 5,860,781 4,989,691 5,640,921 Protective services 1,264,291 1,225,361 1,285,227 Transportation 11,754,228 12,625,834 13,063,176 Water and wastewater 3,660,520 2,624,028 2,727,220 Waste management 462,319 472,839 418,666 Public health and welfare 243,318 412,609 1,198,849 Planning and development 588,794 432,402 408,976 Economic/ Agricultural development 901,959 791,018 828,347 Parks, recreation and culture 753,430 709,430 612,278 Loss on disposal of tangibleDRAFT capital assets - 154,877 320,727 26,040,014 24,901,160 26,974,649
Excess of revenue over expenditures - before other 4,113,425 6,099,446 1,436,243 Other Government transfers for capital (Note 16) 878,819 884,077 1,888,668 Contributed assets - 63,747 -
Excess of revenue over expenditures 4,992,244 7,047,270 3,324,911
Accumulated surplus, beginning of year 155,110,226 155,110,226 151,785,315
Accumulated surplus, end of year $ 160,102,470 $ 162,157,496 $ 155,110,226
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements 3 Kneehill County Statement of Change in Net Financial Assets
Budget For the year ended December 31 2017 2017 2016
Excess of revenue over expenditures $ 4,992,244 $ 7,047,270 $ 3,324,911 Acquisition of tangible capital assets (7,709,764) (4,224,001) (6,282,506) Amortization of tangible capital assets 5,173,585 5,173,585 4,985,316 Net loss on sale of tangible capital assets - 154,877 320,727 Proceeds on sale of tangible capital assets 498,800 480,345 725,696 Contributed assets - (63,747) -
2,954,865 8,568,329 3,074,144 Change in prepaid expenses - 8,673 (6,625) Purchase inventory for consumption (4,850,194) (4,529,024) (5,484,187) Use inventory for consumption - 3,680,636 4,410,850 Transfer of land from tangible capital assets to land held for re-sale - 452,152 - Transfer of gravel on land held for re-sale - 295,000 -
Net change in net financial assets (1,895,329) 8,475,766 1,994,182
Net financial assets, beginning of year 36,240,593 36,240,593 34,246,411
Net financial assets, end of year $ 34,345,264 $ 44,716,359 $ 36,240,593 DRAFT
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements 4 Kneehill County Statement of Cash Flows
For the year ended December 31 2017 2016
Operating transactions Excess of revenue over expenditures $ 7,047,270 $ 3,324,911 Items not involving cash Contributed assets (63,747) - Amortization 5,173,585 4,985,316 Net loss on disposal of tangible capital assets 154,877 320,727 Changes in non-cash operating balances Taxes receivable (318,416) (20,455) Accounts receivable 1,761,584 (1,689,826) Inventory held for resale (294,663) 120,788 Prepaid expenses 8,673 (6,625) Accounts payable and accrued liabilities (419,902) (2,451,906) Inventory for consumption (553,388) (1,073,337) Employee benefit obligation 70,383 69,864 Deposit liabilities 28,915 (29,915) Deferred revenue (1,183,653) 1,103,751 Solid waste closure and post closure liabilities 13,042 (40,066)
11,424,560 4,613,227
Capital transactions Acquisition of tangible capital assets (4,224,001) (6,282,506) Proceeds on sale of tangible capital assets 480,345 725,696
(3,743,656) (5,556,810)
Investing transactions Purchase of short term investments (17,026,722) (13,015,853) Financing transactions DRAFT Repayment of long-term debt - (3,212,193)
Net change in cash and cash equivalents (9,345,818) (17,171,629)
Cash and cash equivalents, beginning of year 25,490,293 42,661,922
Cash and cash equivalents, end of year $ 16,144,475 $ 25,490,293
Cash and cash equivalents is comprised of: Cash and cash equivalents $ 16,144,475 $ 25,490,293 Less: restricted (Note 1) (485,689) (1,669,342)
$ 15,658,786 $ 23,820,951
The accompanying summary of significant accounting policies and notes are an integral part of these financial statements 5 Kneehill County Summary of Significant Accounting Policies
December 31, 2017
Management's Responsibility for the Financial Statements The consolidated financial statements of the County are the responsibility of management. They have been prepared in accordance with Canadian generally accepted accounting principles established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada.
Basis of Consolidation The financial statement reflect the assets, liabilities, revenue and expenses of all municipal organizations, committees and Boards which are owned or controlled by the County and are, therefore, accountable to the County Council for the administration of their financial affairs and resources.
The schedule of taxes levied also includes operational requisitions for educational, health, social and other external organizations that are not part of the municipal reporting entity.
The statement excludes trust assets that are administered for the benefit of external parties. Interdepartmental and organizational transactions and balances are eliminated.
Cash and Cash Equivalents Management considers all highly liquid investments with maturity of three months or less at acquisition to be cash equivalents.
Investments Investments are recorded at cost unless there has been a decline in the market value which is other than temporary in nature in which case the investmentsDRAFT are written down to market value.
Land Held for Resale Land held for resale is recorded at lower of cost or net realizable value. Cost includes costs for land acquisition and improvements required to prepare the land for servicing such as clearing, stripping and leveling charges. Related development costs incurred to provide infrastructure such as water and wastewater services, roads, sidewalks and street lighting are recorded as physical assets under their respective function.
Inventory for Consumption Inventories of materials and supplies for consumption are valued at the lower of cost or replacement cost. Inventory of gravel is maintained by perpetual records and is recorded in the accounts to the extent of royalties, land costs, crushing costs incurred, hauling and equipment rentals.
Excess Collections and Under-levies Excess collections arise from the difference between the actual levy made to cover each requisition and the actual amount requisitioned. If the actual levy exceeds the requisition, the excess collection is accrued as a liability and as a reduction in property tax revenue. Requisition tax rates in the subsequent year are adjusted for any excess collections.
6 Kneehill County Summary of Significant Accounting Policies
December 31, 2017
Tangible Capital Assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Contributed tangible capital assets are recorded at fair value at the time of the donation, with a corresponding amount recorded as revenue. Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset commencing once the asset is available for productive use as follows:
Land improvements 10 to 20 years Buildings 25 to 50 years Engineered Structures Water system 15 to 75 years Wastewater system 25 to 60 years Other engineered structures 6 to 100 years Machinery, equipment and furnishings 5 to 45 years Vehicles 5 to 20 years
Assets under construction are not amortized until the asset is available for productive use.
Tangible capital assets received as contributions are recorded at fair value at the date of receipt and are also recorded as revenue.
Leased Assets Leases entered into that transfer substantially all the benefits and risks associatedDRAFT with ownership are recorded as the acquisition of a tangible capital asset and the incurrence of an obligation. The asset is amortized in a manner consistent with tangible capital assets owned by the County, and the obligation, including interest thereon, is liquidated over the term of the lease. All other leases are accounted for as operating leases, and the rental costs are expensed as incurred.
Pension Expenditure The County's participates in a multi-employer defined benefit pension plan. The plan is accounted for as a defined contribution plan.
Deferred Revenue Funds received for specific purposes which are externally restricted by legislation, regulation or agreement and are not available for general municipal purposes are accounted for as deferred revenue on the consolidated statement of financial position. The revenue is recognized in the consolidated statement of operations in the year in which it is used for the specified purpose.
Government Transfers Government transfers, which include legislative grants, are recognized in the financial statements in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amount can be made.
7 Kneehill County Summary of Significant Accounting Policies
December 31, 2017
Revenue Recognition Taxes are recognized as revenue in the year they are levied. Charges for sewer and water usage are recorded as user fees. Connection fee revenues are recognized when the connection has been established. Conditional grant revenue is recognized to the extent the conditions imposed on it have been fulfilled. Unconditional grant revenue is recognized when monies are receivable. Grants for the acquisition of tangible capital assets are recognized in the period in which eligible expenditures are made. Sales of service and other revenue is recognized on an accrual basis. Landfill Closure and Post Closure Liability Pursuant to Alberta Environmental Protection and Enhancement Act, the County is required to fund the closure of its landfill site and provide for post-closure care of the facility. Closure and post-closure activities include, but are not limited to, final clay cover, landscaping, as well as surface and ground water monitoring, leachate control and visual inspection. The requirement is being provided for over the estimate of the remaining life of the landfill site based on usage. Liability for Contaminated Sites A contaminated site is a site at which substances occur in concentrations that exceed the maximum acceptable amounts under an environmental standard. Sites that are currently in productive use are only considered a contaminated site if an unexpected event results in contamination. A liability for remediation of contaminated sites is recognizedDRAFT when the organization is directly responsible or accepts responsibility; it is expected that future economic benefits will be given up; and a reasonable estimate of the amount can be made. The liability includes all costs directly attributable to remediation activities including post remediation operations, maintenance and monitoring. The liability is recorded net of any expected recoveries.
Use of Estimates The preparation of consolidated financial statements in accordance with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future.
8 Kneehill County Notes to Financial Statements
December 31, 2017
1. Cash and Cash Equivalents 2017 2016
Current account $ 16,144,475 $ 25,490,293
The County has an undrawn line of credit of $2,500,000 that is available should the need arise. The line of credit bears interest at prime minus 0.75%.
Included in the above amounts are the following amounts received from the Government of Canada and the Province of Alberta as conditional grants held exclusively for future projects.
2017 2016
Municipal Sustainability Initiative $ 484,689 $ 1,491,388 FCSS - 38,700 PLC - 38,408 KCRP - 23,000 CBI - 2,446 ACP Development Plan - 74,400 Other 1,000 1,000
$ 485,689 $ 1,669,342 DRAFT 2. Short-term Investments 2017 2016
Guaranteed investment certificates, bearing interest at rates of 1.810% to 1.910% and maturing on dates ranging from April 2018 through August 2018 $ 30,042,577 $ 13,015,855
9 Kneehill County Notes to Financial Statements
December 31, 2017
3. Taxes Receivable 2017 2016
Current taxes and grants in place $ 1,512,215 $ 878,128 Non-current taxes and grants in place 935,642 702,167 Less: Allowance for doubtful accounts (1,737,729) (1,188,583)
$ 710,128 $ 391,712
4. Accounts Receivable 2017 2016
Trade receivables $ 317,305 $ 2,158,603 GST Receivable 181,908 102,194
$ 499,213 $ 2,260,797
5. Investments DRAFT 2017 2016 Alberta Capital Finance Shares, at cost $ 121 $ 121 Servus Credit Union Membership Shares, at cost 3 2
$ 124 $ 123
6. Employee Benefit Obligation 2017 2016
Accrued vacation pay $ 233,533 $ 276,160 Accrued sick leave benefit 531,312 418,302
$ 764,845 $ 694,462
The vacation and sick benefits liability is comprised of vacation and sick days credits that employees are deferring to future years. Employees have either earned the benefits (and are vested) or are entitled to these benefits within the next budget year.
10 Kneehill County Notes to Financial Statements
December 31, 2017
7. Deferred Revenue
Opening balance Contributions Revenue Ending balance received recognized MSI 1,491,388 2,743,896 (3,750,595) 484,689 FCSS 38,700 - (38,700) - PLC 38,408 - (38,408) - KCRP 23,000 - (23,000) - CBI 2,446 (2,446) - - ACP 74,400 - (74,400) - Development Plan Other 1,000 - - 1,000 $ 1,669,342 2,741,450 (3,925,103) $ 485,689 Grants Under various grant agreements with the Government of Canada and the Province of Alberta, the County is required to account for grants provided and to complete the projects or program in accordance with standards detailed in the various agreements. If these requirements are not adhered to, grants provided will become repayable to the source government. Unexpended funds are repayable to the source government upon final accounting. Funds are deferred until related expenditures under the specific grant agreement have been incurred.
8. Landfill Closure and Post-ClosureDRAFT Liabilities Solid waste closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, removal of ground water and leachates, and ongoing environmental monitoring, site inspection and maintenance. The estimated total liability is based on the sum of the discounted future cash flows for close and postclosure activities for 25 years after closure using a discount rate of 4.4% and assuming annual inflation of 3%.
The accrued liability portion is based on the cumulative capacity used at year end compared to the estimated total landfill capacity. The total capacity of the site is estimated at 47,520 cubic metres. The existing landfill site is expected to reach capacity in (approximately) 2025. The County has not designated assets for settling closure and post closure liabilities.
2017 2016 ($) ($) Estimated closure costs 272,000 272,000 Estimated post-closure costs 323,000 323,000
Estimated total liability 595,000 595,000 Liability accrued (259,488) (246,446)
Balance of estimated cost to accrue 335,512 348,554
11 Kneehill County Notes to Financial Statements
December 31, 2017
9. Liability for Contaminated Sites
The County has one site that falls under this standard.
This site was acquired through the tax recovery process. The contamination comes from an underground storage tank plus additional possible contamination from the former bulk fuel storage facility.
Costs to reclaim were estimated using the soil vapour extraction and air sparging technology at an estimated cost of $397,400 over 3 years which includes costs to remove the tank, install equipment and operate the equipment for 3 years. Costs to reclaim have not been discounted.
DRAFT
12 Kneehill County Notes to Financial Statements
December 31, 2017
10. Tangible Capital Assets 2017 Land Engineered Machinery and Work in Land Buildings Vehicles Total Improvements Structures Equipment Progress Cost, beginning of year $ 2,617,078 $ 2,220,286 $ 16,989,152 $ 153,458,057 $ 9,841,501 $ 8,588,321 $ 674,101 $ 194,388,496
Additions 219,095 301,410 245,434 1,237,006 1,253,810 665,393 365,600 4,287,748 Change in work in progress ------
Write-downs & disposals (451,815) (5,947) (8,923) (1,294,177) (849,242) (457,163) - (3,067,267) Cost, end of year $ 2,384,358 $ 2,515,749 $ 17,225,663DRAFT$ 153,400,886 $ 10,246,069 $ 8,796,551 $ 1,039,701 $ 195,608,977 Accumulated amortization, beginning $ - $ 924,720 $ 1,834,109 $ 72,650,387 $ 2,872,651 $ 4,031,944 $ - $ 82,313,811 of year
Amortization - 113,746 359,906 3,440,816 603,729 655,388 - 5,173,585
Write-downs & disposals - (5,947) (8,253) (1,293,841) (376,472) (295,380) - (1,979,893) Accumulated amortization, end of $-$ 1,032,519 $ 2,185,762 $ 74,797,362 $ 3,099,908 $ 4,391,952 $-$ 85,507,503 year Net carrying amount, end of year $ 2,384,358 $ 1,483,230 $ 15,039,901 $ 78,603,524 $ 7,146,161 $ 4,404,599 $ 1,039,701 $ 110,101,474 13
Kneehill County Notes to Financial Statements
December 31, 2017
10. Tangible Capital Assets (continued) 2016 Land Engineered Machinery and Work in Land Buildings Vehicles Total Improvements Structures Equipment Progress Cost, beginning of year $ 2,095,993 $ 1,416,247 $ 8,811,851 $ 153,061,833 $ 9,381,937 $ 8,191,584 $ 8,297,652 $ 191,257,097 Additions 548,839 861,617 1,451,560 892,865 1,102,112 796,639 628,874 6,282,506 Change in work in progress - 8,252,425 - - - (8,252,425) - Write-downs & disposals (27,754) (57,578) (1,526,684) (496,641) (642,548) (399,902) - (3,151,107) Cost, end of year $ 2,617,078 $ 2,220,286 $ 16,989,152 $ 153,458,057 $ 9,841,501 $ 8,588,321 $ 674,101 $ 194,388,496 Accumulated amortization, beginning of $-$ 869,836 $ 2,556,529 $ 69,869,386 $ 2,498,738 $ 3,638,691 $-$ 79,433,180 year DRAFT Amortization 87,727 348,711 3,277,642 577,245 693,991 - 4,985,316 Write-downs (32,843) (1,071,131) (496,641) (203,332) (300,738) - (2,104,685) Accumulated amortization, end of year $ - $ 924,720 $ 1,834,109 $ 72,650,387 $ 2,872,651 $ 4,031,944 $ - $ 82,313,811 Net carrying amount, end of year $ 2,617,078 $ 1,295,566 $ 15,155,043 $ 80,807,670 $ 6,968,850 $ 4,556,377 $ 674,101 $ 112,074,685 14 Kneehill County Notes to Financial Statements
December 31, 2017
11. Inventory For Consumption
2017 2016
Gravel $ 6,667,869 $ 6,051,652 Other transportation amounts 355,837 415,185 Other 120,085 123,566
$ 7,143,791 $ 6,590,403
12. Equity in Tangible Capital Assets 2017 2016
Tangible capital assets $ 195,608,977 $ 194,388,496 Accumulated amortization (85,507,503) (82,313,811)
$ 110,101,474 $ 112,074,685 DRAFT
15 Kneehill County Notes to Financial Statements
December 31, 2017
13. Accumulated Surplus 2017 2016
Equity in tangible capital assets (Note 12) $ 110,101,474 $ 112,074,685 Equity in other non-financial assets 7,339,663 6,794,948 Unrestricted surplus 1,545,316 803,632
118,986,453 119,673,265
Reserves Operating Reserves: Contingency 2,724,264 2,446,740 Information Technology 245,076 218,420 Joint Community Support 32,423 32,423 Doctor Recruitment 168,090 169,558 Fuel Stabilization 312,766 312,766 Gravel 2,103,046 1,678,046 Family & Community Support Services - 85,162 Kneehill Community Resource Program - 130,030 Parent Link Program - 127 Cemeteries 13,670 36,422 Planning 120,114 113,361 Parks 12,715 25,953 Strategic Plan Reserves 313,462 330,652 Special Projects 2,062,048 1,726,868 Revenue Stabilization Reserve 2,590,000 2,590,000 Hamlet Infrastructure 2,650,000 300,000
DRAFT13,347,674 10,196,528
Capital Reserves: Capital Equipment Replacement 4,174,213 3,640,120 Bridges 4,978,695 4,978,695 Roads 8,696,395 8,199,404 Water 3,587,107 3,587,107 Water Service Area 4,429,144 2,955,004 Environmental 1,322,976 322,976 Recreation and Leisure Funding 38,728 38,728 Medical 26,184 250,000 Urban Sustainability 1,268,399 1,268,399 Rural Internet 1,301,528 -
29,823,369 25,240,433
Total Reserves 43,171,043 35,436,961
$ 162,157,496 $ 155,110,226
The equity in tangible capital assets represents amounts already spent and invested in infrastructure. Reserves represents funds set aside by bylaw or council resolution for specific purposes.
16 Kneehill County Notes to Financial Statements
December 31, 2017
14. Change in Accumulated Surplus Equity in tangible Equity in other Unrestricted surplus Reserves capital assets non-financial assets 2017 2016 Balance, beginning of year $ 803,632 $ 35,436,961 $ 112,074,685 $ 6,794,948 $ 155,110,226 $ 151,785,315 Excess of revenue over expenses 6,502,555 - - 544,715 7,047,270 3,324,911 Net operating transfers to restricted surplus (7,734,082) 7,734,082 - - - - Capital transfers from restricted surplus ------Acquisition of capital (4,287,748) - 4,287,748 - - - Disposals and write-down of DRAFT assets 1,087,374 - (1,087,374) - - - Amortization 5,173,585 - (5,173,585) - - - Change in accumulated surplus $ 741,684 $ 7,734,082 $ (1,973,211) $ 544,715 $ 7,047,270 $ 3,324,911 Balance, end of year $ 1,545,316 $ 43,171,043 $ 110,101,474 $ 7,339,663 $ 162,157,496 $ 155,110,226 17 Kneehill County Notes to Financial Statements
December 31, 2017
15. Taxation - Net Budget 2017 2017 2016
Taxation Farmland $ 1,038,203 $ 1,038,266 $ 1,461,754 Residential 1,268,466 1,266,853 2,552,236 Commercial 1,807,063 1,806,199 2,154,252 Linear property 19,912,765 19,911,021 19,010,712 Machinery and equipment 4,583,561 4,571,176 4,499,582 Railway 24,945 24,945 30,164 Minimum tax 51,157 51,210 9,960 Grants in lieu 875 875 847 Water area special tax (rural) 74,458 74,924 76,246 Water area special tax (non residential) 1,020,271 1,019,610 1,153,935 Recreation levy 45,000 44,941 44,949
29,826,764 29,810,020 30,994,637
Requisitions Alberta School Foundation Fund 5,857,272 5,857,272 6,368,294 Kneehill Foundation 39,802 39,802 40,526
5,897,074 5,897,074 6,408,820 Available for general municipalDRAFT purposes $ 23,929,690 $ 23,912,946 $ 24,585,817 16. Government Transfers
Budget 2017 2017 2016 Operating Provincial government 4,378,501 4,033,949 1,138,460 Other local government 18,539 - 305,056
$ 4,397,040 $ 4,033,949 $ 1,443,516
Capital Provincial government $ 878,819 $ 884,077 $ 1,888,668
Total government transfers $ 5,275,859 $ 4,918,026 $ 3,332,184
18 Kneehill County Notes to Financial Statements
December 31, 2017
17. Expenses by Object
Budget 2017 2017 2016
Salaries and wages $ 8,210,059 $ 8,073,643 $ 7,933,044 Contracted and general services 6,963,126 6,684,827 8,003,463 Materials, goods and utilities 3,784,685 3,169,323 2,949,584 Transfer to local agencies 1,787,623 303,580 303,588 Transfer to individuals and organizations 120,935 1,333,289 2,298,810 Interest on long-term debt - 8,036 180,117 Amortization 5,173,585 5,173,585 4,985,316 Loss on sale of assets - 154,877 320,727
$ 26,040,013 $ 24,901,160 $ 26,974,649
18. Municipal Employees Pension Plans
Local Authorities Pension Plan Certain employees of the County are eligible to be members of the Local Authorities Pension Plan (LAPP), a multi-employer pension plan which is covered by the Public Sector Pension Plans Act. The Plan serves about 253,862 people and over 417 employers. It is financed by employer and employee contributions and investment earnings of the LAPP Fund. The plan provides defined pension benefits to employees based on their length of service and rates of pay.DRAFT The County contributes to the Plan at a rate of 11.39% of pensionable earnings up to the Canada Pension Plan Maximum Pensionable Earnings and 15.84% for the excess. Employees contribute to the Plan at a rate of 10.39% of pensionable earnings up to the Canada Pension Plan Maximum Pensionable Earnings and 14.84% for the excess.
Contributions for the year were:
2017 2016
Employer contributions $ 604,022 $ 537,964 Employee contributions 556,374 499,050
$ 1,160,396 $ 1,037,014
As this is a multi-employer pension plan, these contributions are the County's pension benefit expense. No pension liability for this type of plan is included in the County's financial statements. The most recent valuation as at December 31, 2016 indicates a deficit of $637 million (2015 - $923 million) for basic pension benefits. The actuary does not attribute portions of the unfunded liability to individual employers.
19 Kneehill County Notes to Financial Statements
December 31, 2017
19. Salary and Benefits Disclosure
Disclosure of salaries and benefits for municipal officials and designated officers as required by Alberta Regulation 313/2000 is as follows:
Benefits & Total Total Salary Allowances 2017 2016
Division 1 (2 person) 36,692 4,755 41,447 43,477 Division 2 (2 person) 36,282 4,215 40,497 37,736 Division 3 (1 person) 39,760 4,485 44,245 46,663 Division 4 (1 person) 35,204 4,125 39,329 40,633 Division 5 (2 person) 54,719 3,962 58,681 69,216 Division 6 (2 person) 33,683 4,365 38,048 40,686 Division 7 (2 person) 33,345 4,275 37,620 35,815 Chief Administration Officer 231,007 38,968 269,975 306,131 Designated Officers (3) 314,074 70,310 384,384 298,816
Salary includes regular base pay, bonuses, overtime, lump sum payments, gross honoraria and any other direct cash remuneration.
Benefits and allowances includes the employer's share of all employee benefits and contributions or payments made on behalf of employees including pension, health care, dental coverage, group life insurance, accidental disability and dismemberment, dental coverage, vision coverage, professional memberships, tuition, travel, cell phone, car allowances, and long andDRAFT short term disability plans.
20. Debt Limits
Section 276(2) of the Municipal Government Act requires that debt and debt limits as defined by Alberta Regulation 255/100 for the County be disclosed as follows: 2017 2016 Total debt limit $41,067,517 $ 42,592,004 Total debt limit available 41,067,517 42,592,004
Debt servicing limit 6,844,586 7,098,667 Total debt servicing limit available 6,844,586 7,098,667
The debt limit is calculated at 1.5 times revenue of the County (as defined in Alberta Regulation 255/00) and the debt service limit is calculated at 0.25 times such revenue. Incurring debt beyond these limitations requires approval by the Minister of Municipal Affairs. These thresholds are guidelines used by Alberta Municipal Affairs to identify municipalities which could be at financial risk if further debt is acquired. The calculation taken alone does not represent the financial stability of the municipality. Rather, the financial statements must be interpreted as a whole.
20 Kneehill County Notes to Financial Statements
December 31, 2017
21. Contingencies
The County is a member of the Alberta Local Municipal Insurance Exchange (Munix). Under the terms of membership, the County could become liable for its proportionate share of any claim losses in excess of the funds held by the exchange. Any liability incurred would be accounted for as a current transaction in the year the losses are determined.
22. Commitments
Kneehill County has contracts for 2018 to provide peace officer and by-law enforcement services at a cost recovery for the following Municipalities: Town of Three Hills, Town of Trochu, Village of Linden, Village of Acme, Village of Carbon.
Kneehill County is managing partner of the Aqua 7 Regional Water Services Commission. The current contract is for 3 years from April 1, 2016 to March 31, 2019. The County will receive $25,337 in 2018 for fees to provide support services to the Commission.
Kneehill County is a partnering member of the Drumheller and District Solid Waste Management Association. In 2017 Kneehill County paid requisition of $189,360, and is expected to pay 194,540 in 2018.
Kneehill County entered into a 5 year contract for assessment services in 2013. The total financial commitment fromDRAFT 2014 to 2018 will be approximately $989,944. Kneehill County has entered into a three year contract for the purchase of gravel. The contract requires Kneehill County to purchase 150,000 tonnes of gravel and runs from 2016 to 2018. The County will pay $2,070,000 in 2018 for the purchase of the gravel.
Kneehill County is part of a Master Fire Protection Agreement with the following Municipalities to provide fire protection services to rural residents in the County from for 2018 inclusive, the total committment is as follows: 2018 2017 ($) ($) Town of Three Hills 52,000 52,000 Town of Trochu 32,700 32,700 Village of Acme 41,950 41,950 Village of Carbon 41,950 41,950 Village of Linden 45,400 45,400
21 Kneehill County Notes to Financial Statements
December 31, 2017
23. Budget
The budget adopted by Council on April 25, 2017, was not prepared on a basis consistent with that used to report actual results (Public Sector Accounting Standards). The budget was prepared on a modified accrual basis while Public Sector Accounting Standards now require a full accrual basis. The budget figures anticipated use of surpluses accumulated in previous years to fund current year operation and capital activities. In addition, the budget expensed all tangible capital asset expenditures rather than including amortization expense. As a result, the budget figures presented in the statements of operations and change in net financial assets represent the budget adopted by Council on April 25, 2017, with adjustments as follows:
Budget per Actual per Amortization Financial Financial Budget Allocation Statements Statements
Revenues $ 30,153,439 - 30,153,439 $ 31,000,606
Government transfers for capital 878,819 - 878,819 947,824
Total revenues 31,032,258 - 31,032,258 31,948,430
Legislative 550,374 - 550,374 463,071 Administration 5,714,027 146,754 5,860,781 4,989,691 Protective services 1,033,107 231,184 1,264,291 1,225,361 Transportation 8,104,294 3,649,934 11,754,228 12,625,834 Water and Wastewater 2,758,702 901,818 3,660,520 2,624,028 Waste management 462,319 - 462,319 472,839 Planning and development 588,794 - 588,794 432,402 Parks, recreation and cultureDRAFT 662,567 90,863 753,430 709,430 Public health and welfare 156,141 87,177 243,318 412,609 Economic and agricultural 836,103 65,856 901,959 791,018 development services Loss on disposal of assets - - - 154,877 Total Expenditures 20,866,428 5,173,586 26,040,014 24,901,160
Excess of revenues over expenditures 10,165,830 (5,173,586) 4,992,244 7,047,270 Reconciling: Payment of debentures Proceeds on disposal of capital 498,800 498,800 480,345 Capital expenditures (7,709,764) (7,709,764) (4,224,001) Contributed assets (63,747) Purchase of gravel (3,153,100) - (3,153,100) (2,895,930) Inter-fund transfers 198,234 - 198,234 (7,734,079) - (5,173,586) (5,173,586) (7,390,142) Add back non cash items: Change in closure/ post-closure - - - 13,042 Use of gravel - - - 1,984,713 Net change in non-gravel inventory - - - 62,830 Net change in prepaids 8,673 Amortization 5,173,586 5,173,586 5,173,585 Gain/ loss on disposal of capital 154,877
Net Revenue over Expenses $ - - - $ 7,578
22 Kneehill County Notes to Financial Statements
December 31, 2017
24. Segmented Information
Situated in the heart of central Alberta, Kneehill County is a progressive rural municipality comprised of approximately 815,000 acres of land and 2,000 kilometres of developed roads. Agriculture remains the backbone of the local economy, complemented by a strong oil and gas industry. Kneehill County is first and foremost a rural community that values safety and good government for their citizens. Responsible development is encouraged that supports our resource-based economy, while at the same time investing in and enhancing infrastructure and services to citizens. Our municipality continues to promote environmental responsibility, prosperity, and positive relationships with citizens, private sector and government partners.
A wide range of services are provided by departments and for management purposes, their operations and activities are organized and reported by fund. Certain departments that have been separately disclosed in the segmented information, along with the services they provide, are as follows:
Agriculture Services
The Agriculture Services Department focuses on the need to maintain agricultural production and profitability with an emphasis on helping farmers help themselves. It involves the participation of ratepayers and the cooperation of the Alberta Agriculture Food and Rural Development. The key priorities and goals of the department are to advise landowners concerning proper land utilization with a view of improving their economic well being. Priorities include advising landowners of effective methods to control weeds, diseases, insects and predators along with the prevention of soil and water degradation. Administration DRAFT The Administration Department focuses on the delivery of quality services to customers at a reasonable cost. Along with meeting all of the financial reporting requirements, this department is also instrumental in ensuring legislative requirements are met associated with assessment and taxation. Additional support services initiated by this department include GPS, Records management, Information Technology and Human Resources. The goal of the Administration team is the delivery of customer service in a friendly, courteous and helpful manner guided by integrity and fairness.
23 Kneehill County Notes to Financial Statements
December 31, 2017
24. Segmented Information (continued)
Protective Services
Kneehill County’s Protective Services section includes that of both Fire Services and Enforcement (Peace Officer) Services. Fire Services provides emergency fire protection and preventative services that mitigate loss of life and property with professionally trained volunteers and modern response equipment. Kneehill County support operating contracts with each of the six urban fire departments in addition to major contributions emergency response vehicles.
Emergency preparedness planning is also led by Kneehill County through the implementation of a regional with all urban centres within our boundaries.
Kneehill County identified a need for protection of municipal infrastructure and the need to enhance public safety. Our Peace Officers enhance some services provided by the local RCMP in addition to the protection of municipal infrastructure and enforcement of municipal bylaws. Enforcement assistance is also provided to other County departments such as Planning and Operations.
Planning and Development
The Planning and Development department promotes the incorporation of progressive planning and development practices into the organizations daily operations, along with orderly development and land use practices benefiting residents and minimizing conflicting uses. These practices centre around environmental stewardship, the notion of shared responsibilities in a global community, quality, livable communities and public participation. Recent initiatives of the department include the development of Inter- municipal Development Plans with neighbouring municipalities, an Environmentally Significant Areas AssessmentDRAFT and an Integrated Community Sustainability Plan. Long-term planning is supported by the Municipal Development Plan and Land Use Bylaw which reflect the vision and expectations of County residents.
Transportation
The Transportation department oversees many responsibilities including that of construction, maintenance and dust control of roads. Kneehill County has over 200 bridge crossing sites that are also maintained by this department. The oil and gas sector along with the development of large feedlots and new grain elevators have had significant impacts on the growth of the County and the resulting effects on our transportation corridors. In addition to the rural transportation routes, the Transportation department also provides services in five major hamlets located within our boundaries.
24 Kneehill County Notes to Financial Statements
December 31, 2017
24. Segmented Information (continued)
Water, Wastewater and Waste Managements
Major infrastructure projects have taken place under the direction of Council in the area of potable water distribution. As a member of the Aqua 7 Regional Water Services Commission, the County has diligently worked to bring water to areas of the County where safe potable water is not available through the traditional well systems. Major completion of these distribution lines were completed in 2012. Other water distribution systems located throughout the County are also part of this operation. The wastewater needs of our local hamlets are also met by this department. As a member of the Drumheller and District Solid Water management Association, various transfer sites provide for the collection and disbursement of solid waste. Expansion to handle various recyclables at these stations along with initiatives in the areas of agricultural plastic recycling have also been facilitated through this relationship.
Parks, Recreation and Culture
Under the direction of the Transportation department, the County is responsible for the maintenance and operation of various municipal parks and campgrounds. Enhancements over the past several years have increased the level of services available at various locations. A Recreation Master Plan completed several years ago was the basis for the development of both major annual operating and capital contributions towards the various recreational facilities (arenas, swimming pools) located within our urban centres in Kneehill County.
Public Health and Welfare
Kneehill Regional FCSS is partnership between the Province and the six municipalities located within the boundariesDRAFT of Kneehill County. An elected official’s board sets the direction for the program and makes the funding decisions for preventative based programs. Other programs that are administered under the FCSS Director include the Kneehill Community Resource Program, Parent Link Program and Community Building Initiatives. Services provided care for and strengthen the quality of life for all citizens, through volunteering, consulting and providing services to meet needs where they exist.
The accounting policies of the segments are the same as those described in the summary of significant accounting policies. In measuring and reporting segment revenue from transactions with other segments, inter-segment transfers have been eliminated. The revenues and expenses that are directly attributable to a particular segment are allocated to that segment. Taxation revenue has been allocated to general government except where specific tax revenues can be directly allocated to a service area.
25 Kneehill County Notes to Financial Statements
December 31, 2017
24. Segmented Information (continued)
Economic/ For the year ended Protective Agricultural Transportation Environmental Planning and Parks and Public Health General 2017 December 31 Services Development Services Services Development Recreation and Welfare Government Total Revenue Taxation $ 1,205,100 $ 879,012 $ 12,541,707 $ 2,660,747 $ 524,140 $ 749,800 $ 394,475 4,957,964 $ 23,912,945 Government transfers for operating 43,995 218,359 3,622,261 - - - - 149,334 4,033,949 Government transfers for 30,405 - 828,672 - - 25,000 - - 884,077 capital Sales and user fees - 19,594 154,288 709,973 167,013 82,699 9,867 36,521 1,179,955 Investment income ------448,952 448,952 Fines and costs 43,054 - - 3,386 - - - 389,390 435,830 Rental revenue 6,371 20,687 35,888 - - - - - 62,946 Licences and permits ------240,095 240,095 Other 32,420 - 1,710 476,023 - - - 239,528 749,681 1,361,345 1,137,652 17,184,526 3,850,129 691,153 857,499 404,342 6,461,784 31,948,430 Expenses Salaries and wages 459,803 293,518 3,361,751DRAFT693,294 344,655 326,997 286,549 2,307,076 8,073,643 Contracted and general services 192,758 238,429 4,061,341 495,940 87,077 96,355 34,395 1,478,531 6,684,826 Materials, goods and utilities 127,616 193,216 1,552,183 936,616 670 101,998 4,488 252,536 3,169,323 Transfer to local agencies 214,000 - - - - 44,941 - 44,639 303,580 Transfers to individuals and - - 1,215,815 69,199 - 48,275 - - 1,333,289 organizations Interest on long-term debt - - 625 - - - - 7,411 8,036 Amortization 231,184 65,856 3,649,934 901,818 - 90,863 87,177 146,754 5,173,586 Loss on sale of capital assets - - 154,877 - ----154,877 1,225,361 791,019 13,996,526 3,096,867 432,402 709,429 412,609 4,236,947 24,901,160 Net surplus (deficit) $ 135,984 $ 346,633 $ 3,188,000 $ 753,262 $ 258,751 $ 148,070 $ (8,267) $ 2,224,837 $ 7,047,270 26 Kneehill County Notes to Financial Statements
December 31, 2017
24. Segmented Information (continued)
For the year ended Protective Agricultural Transportation Water and Planning and Parks and Public Health General 2016 December 31 Services Services Services Wastewater Development Recreation and Welfare Government Total Revenue Taxation $ 1,172,190 $ 840,128 $ 13,222,804 $ 2,517,549 $ 457,267 $ 602,792 $ 1,242,938 $ 4,530,149 $ 24,585,817 Government transfers for 15,386 218,359 - - 35,533 107,748 1,012,810 53,679 1,443,515 operating Government transfers for 255,109 - 265,306 1,344,463 - - - 23,790 1,888,668 capital Sales and user fees - 14,765 128,993 649,061 106,151 63,018 3,415 34,111 999,514 Investment income ------304,454 304,454 Fines and costs 57,883 - - 3,727 - - - 239,044 300,654 Rentals 2,472 11,790 31,097 - - - 3,507 - 48,866 Licences and permits ------121,996 121,996 Other 32,470 - 6,210 496,677 - - 25,732 44,987 606,076 1,535,510 1,085,042 13,654,410 5,011,477 598,951 773,558 2,288,402 5,352,210 30,299,560 Expenses Salaries and wages 514,304 284,304 3,299,680 663,911 278,735 184,896 584,107 2,123,107 7,933,044 Contracted and general 205,741 211,006 5,043,465DRAFT 519,336 130,105 177,648 206,397 1,509,765 8,003,463 services Materials, goods and utilities 114,352 256,093 1,233,506 825,944 136 85,430 66,119 368,004 2,949,584 Transfer to local agencies 214,000 - - - - 44,949 - 44,639 303,588 Transfers to individuals and - - 1,928,344 69,199 - 46,208 255,059 - 2,298,810 organizations Interest on long-term debt - - 625 173,283 - - - 6,209 180,117 Amortization 236,831 76,945 3,478,891 894,212 - 73,146 87,177 138,114 4,985,316 Loss on sale of capital assets - - 320,727 - ----320,727 Other ------1,285,228 828,348 15,305,238 3,145,885 408,976 612,277 1,198,859 4,189,838 26,974,649 Net surplus (deficit) $ 250,282 $ 256,694 $ (1,650,828) $ 1,865,592 $ 189,975 $ 161,281 $ 1,089,543 $ 1,162,372 $ 3,324,911 27 Kneehill County Notes to Financial Statements
December 31, 2017
25. Comparative Figures
Wherever necessary, comparative figures have been reclassified to conform with current year financial statement presentation.
26. Approval of Financial Statements
Council and Management approved these financial statements.
DRAFT
28 AGENDA
THE TO
ADDITION AGENDA
THE TO
ADDITION Report on the Canadian Badlands March 2018 Annual General Meeting of Shareholders
‐held at the Medicine Hat Lodge, in Medicine Hat, AB; March 15, 2018, after the Annual Canadian Badlands Tourism Conference:
‐the meeting included a brief report from the President and a report on the Marketing Campaign.
‐Elections for Term Positions on the Board of Directors where held.
‐The Board Members and their positions are: President, Brian Varga ‐ Councillor, Medicine Hat Vice President, Sonia Ens ‐ Councillor, Village of Linden Secretary, George Glazier ‐ Councillor, County of Paintearth Treasurer, Doran Degenstein ‐ Chair of CBT Product Development Committee Director, Anne Marie Philipsen ‐ Councillor, County of Newell Director, Ken Kultgen ‐ Mayor, Village of Foremost Director, Fernando Morales Llan ‐ Councillor, Town of Magrath Director, Brad Slorstad ‐ Advisory Council, Special Areas #2 Marketing Committee Chair, Terri Kinsmen ‐ Rocking R Guest Ranch Member‐at‐Large, Heather Colberg ‐ Mayor, Town of Drumheller
Councillor Faye McGhee, Kneehill County April 4, 2018 Carolyn Van der Kuil
From: Al Hoggan Sent: Monday, April 16, 2018 1:29 PM To: Carolyn Van der Kuil Subject: FW: Drumheller Detachment - Mayor Report - March 2018 Attachments: Drumheller Provincial March 2018.pdf
Al Hoggan,CLGM Chief Administrative Officer Office: 1-866-443-5541 Cell: 1-403-443-1643 Fax: 403-443-5115 [email protected] PO Box 400 Three Hills, Alberta, T0M2A0 www.kneehillcounty.com
IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. Although taking reasonable precautions to ensure no viruses or malicious softwares are present in this email, the sender cannot accept responsibility for any loss or damage arising from the use of this email or attachments
From: Kevin CHARLES [mailto:Kevin.Charles@rcmp‐grc.gc.ca] Sent: Monday, April 16, 2018 11:43 AM To: [email protected]; Margaret McClarty
Good morning,
Attached please find the mayor reports for Q1 and March 2018. You will note a substantial reduction in property crimes this past quarter, although slightly up for the month of March. There was also a notable increase in traffic tickets as well as false alarms, both quarterly and in March. The other statistics remain consistent upon comparison.
With Cst Daryn Pysklywyc joining us last month, we are now fully staffed for Constables, with only one Corporal vacancy due to Cpl Sperlie's promotion to Hanna. I anticipate our position will be advertised for promotion very soon.
Should you have any questions or concerns, please let me know.
Thanks Kevin
S/Sgt. Kevin Charles Detachment Commander
1 Drumheller Provincial Detachment Crime Statistics (Actual) January to March: 2014 - 2018 All categories contain "Attempted" and/or "Completed" April-04-18
CATEGORY Trend 2014 2015 2016 2017 2018
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 0 1 1 0 0
Other Sexual Offences 0 1 1 0 0
Assault 2 1 4 3 2
Kidnapping/Hostage/Abduction 0 0 0 0 0
Extortion 0 0 0 0 0
Criminal Harassment 1 1 2 4 3
Uttering Threats 3 0 4 0 1
Other Persons 0 0 0 0 0
TOTAL PERSONS 6 4 12 7 6
Break & Enter 1 4 1 6 4
Theft of Motor Vehicle 0 0 0 3 3
Theft Over $5,000 3 0 0 1 0
Theft Under $5,000 1 6 6 39 6
Possn Stn Goods 1 3 2 2 1
Fraud 2 5 9 2 2
Arson 0 0 0 1 0
Mischief To Property 0 4 8 7 6
TOTAL PROPERTY 8 22 26 61 22
Offensive Weapons 0 2 1 0 0
Disturbing the peace 3 1 2 0 1
OTHER CRIMINAL CODE 9 1 7 2 0
TOTAL OTHER CRIMINAL CODE 12 4 10 2 1
TOTAL CRIMINAL CODE 26 30 48 70 29
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. Crime Statistics (Actual) January to March: 2014 - 2018 All categories contain "Attempted" and/or "Completed" April-04-18
CATEGORY Trend 2014 2015 2016 2017 2018
Drug Enforcement - Production 1 0 0 0 0
Drug Enforcement - Possession 8 2 0 0 0
Drug Enforcement - Trafficking 3 2 0 0 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 12 4 0 0 0
Federal - General 1 0 0 0 0
TOTAL FEDERAL 13 4 0 0 0
Liquor Act 2 0 0 1 2
Other Provincial Stats 7 10 3 11 3
Total Provincial Stats 9 10 3 12 5
Municipal By-laws Traffic 0 0 0 0 0
Municipal By-laws 0 0 1 0 0
Total Municipal 0 0 1 0 0
Fatals 0 1 0 0 0
Injury MVC 1 5 0 0 1
Property Damage MVC (Reportable) 30 27 38 39 35
Property Damage MVC (Non Reportable) 14 10 3 6 5
TOTAL MVC 45 43 41 45 41
Provincial Traffic 92 95 39 84 212
Other Traffic 0 1 0 1 0
Criminal Code Traffic 4 3 6 5 12
Common Police Activities
False Alarms 4 4 6 8 20
False/Abandoned 911 Call and 911 Act 4 22 15 19 7
Suspicious Person/Vehicle/Property 2 1 3 5 11
Persons Reported Missing 0 0 0 2 2
Spousal Abuse - Survey Code 2 5 5 2 2
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. Drumheller Provincial Detachment Crime Statistics (Actual) March: 2014 - 2018 All categories contain "Attempted" and/or "Completed" April-04-18
CATEGORY Trend 2014 2015 2016 2017 2018
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 0 1 0 0 0
Other Sexual Offences 0 1 0 0 0
Assault 0 1 0 2 1
Kidnapping/Hostage/Abduction 0 0 0 0 0
Extortion 0 0 0 0 0
Criminal Harassment 0 1 2 1 1
Uttering Threats 3 0 3 0 0
Other Persons 0 0 0 0 0
TOTAL PERSONS 3 4 5 3 2
Break & Enter 0 2 0 1 1
Theft of Motor Vehicle 0 0 0 2 2
Theft Over $5,000 0 0 0 0 0
Theft Under $5,000 1 2 2 0 3
Possn Stn Goods 0 1 2 1 1
Fraud 2 3 2 0 0
Arson 0 0 0 0 0
Mischief To Property 0 1 1 2 3
TOTAL PROPERTY 3 9 7 6 10
Offensive Weapons 0 0 0 0 0
Disturbing the peace 0 0 0 0 1
OTHER CRIMINAL CODE 2 0 6 1 0
TOTAL OTHER CRIMINAL CODE 2 0 6 1 1
TOTAL CRIMINAL CODE 8 13 18 10 13
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. Crime Statistics (Actual) March: 2014 - 2018 All categories contain "Attempted" and/or "Completed" April-04-18
CATEGORY Trend 2014 2015 2016 2017 2018
Drug Enforcement - Production 1 0 0 0 0
Drug Enforcement - Possession 1 1 0 0 0
Drug Enforcement - Trafficking 0 0 0 0 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 2 1 0 0 0
Federal - General 1 0 0 0 0
TOTAL FEDERAL 3 1 0 0 0
Liquor Act 0 0 0 0 1
Other Provincial Stats 4 1 0 4 1
Total Provincial Stats 4 1 0 4 2
Municipal By-laws Traffic 0 0 0 0 0
Municipal By-laws 0 0 0 0 0
Total Municipal 0 0 0 0 0
Fatals 0 0 0 0 0
Injury MVC 0 1 0 0 1
Property Damage MVC (Reportable) 12 2 13 16 9
Property Damage MVC (Non Reportable) 4 5 0 1 2
TOTAL MVC 16 8 13 17 12
Provincial Traffic 30 65 11 21 47
Other Traffic 0 1 0 1 0
Criminal Code Traffic 1 2 3 3 5
Common Police Activities
False Alarms 0 1 0 2 6
False/Abandoned 911 Call and 911 Act 2 6 6 9 4
Suspicious Person/Vehicle/Property 0 0 0 2 2
Persons Reported Missing 0 0 0 0 1
Spousal Abuse - Survey Code 2 1 4 0 0
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. Carolyn Van der Kuil
From: Al Hoggan Sent: Monday, April 16, 2018 1:29 PM To: Carolyn Van der Kuil Subject: FW: Drumheller RCMP - Annual Performance Plan
Al Hoggan,CLGM Chief Administrative Officer Office: 1-866-443-5541 Cell: 1-403-443-1643 Fax: 403-443-5115 [email protected] PO Box 400 Three Hills, Alberta, T0M2A0 www.kneehillcounty.com
IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make copies thereof. Although taking reasonable precautions to ensure no viruses or malicious softwares are present in this email, the sender cannot accept responsibility for any loss or damage arising from the use of this email or attachments
From: Kevin CHARLES [mailto:Kevin.Charles@rcmp‐grc.gc.ca] Sent: Monday, April 16, 2018 12:20 PM To: [email protected]; [email protected]; Margaret McClarty
Good day,
The purpose of this e-mail is to update you on Drumheller Detachment's Annual Performance Plan (APP) results from last fiscal year (ending March 2018) and moving forward with our new APP for this current fiscal year.
First, I would like to speak on last year's APP which ran April 2017 through March 2018. Our three priorities were Reduction of Property Crimes, Crime Reduction Strategy, and Enhance Road Safety.
Under Reduction of Property Crimes, we had three measures in which we were successful. We reduced Thefts Under $5000 from 254 down to 143. We reduced Mischiefs from 160 to 120. We reduced Thefts from motor vehicles from 36 to 22. I am very pleased with the efforts put forth from my members to achieve these remarkable results.
Our second priority was Crime Reduction Strategy. Our measures here included conducting a total of 60 compliance checks on high risk offenders, and laying charges when possible and appropriate. We also conducted 4 bicycle patrols last summer, which was less than we had hoped for, but we had inclement weather and staffing levels to contend with. Overall I am pleased with the results we achieved on this priority.
1 Our last priority was Enhancing Road Safety. This past year there were 330 traffic tickets issued, up from 327 the previous year. This does not include the statistics from our full time municipal traffic member, but rather the rest of the Detachment members. Please note we do not have a ticket quota; I instead lay out my expectation that all members contribute to traffic services by issuing tickets for offences and watch for patterns of enforcement on a monthly basis by each member. Some members consistently perform high in this area, whereas others do not. This has resulted in one- on-one conversations between myself and several Constables, encouraging them to contribute to traffic enforcement as part of their regular duties. Although 330 tickets is consistent with the previous year, I did expect this number to be substantially higher this past year, and I was disappointed in the results.
For last year's Unit Level Quality Assurances (ULQA) we examined Missing Persons, Sexual Assault, and Violence in Relationships. Aside from a couple minor suggestions to improve our operations, I am pleased to announce there were no major deficiencies in how these files were investigated, and we were compliant with policy and the law.
For 2018/2019 fiscal year, our two mandatory priorities as set by "K" Division management are Crime Reduction and Employee Wellness. Both of these priorities will have individual measures and objectives to achieve desirable results. Our third priority will be Enhancing Road Safety, with emphasis on impaired driving, distracted driving, and speeding. This priority was selected based on the results of the public survey as managed by the Drumheller and Area Policing Committee. We had 1185 survey responses between May 1, 2017 and April 5, 2018, with 294 of the surveys being completed between February 2, and April 5, 2018. Again, these priorities will not negate attention on other criminal investigations, but will give specific focus on what the RCMP and the public have deemed to be important this year.
For this year's ULQA's, the mandatories set by "K" Division RCMP are Client and Partner Satisfaction, and Quality of Investigations. I have selected our third ULQA to be Vehicle Maintenance. As a reminder, ULQA's are essentially an examination of operational or administrative functions of a Detachment and compared to a National Review Guide. This will determine whether or not these functions are being performed in accordance with National and Provincial standards and policies, and make recommendations for improvement if deficiencies are noted. The ULQA's are different every year in order to examine a broader selection of our functions and operations.
For the Client and Partner Satisfaction ULQA, this has been assigned to Cpl Steve Lloyd, and you may be contacted by him in due course with a few questions. Your participation is essential and greatly appreciated.
Should you desire, it would be my pleasure to appear before council to speak to any of the above items, or discuss any other policing issues you may have. As always, I welcome your feedback and encourage open communication.
Kind regards,
Kevin
S/Sgt. Kevin Charles Detachment Commander Royal Canadian Mounted Police P.O. Box 1030; 75 Riverside Drive East Drumheller, AB T0J 0Y0 Admin Tel: (403) 823-7590 Complaints: (403) 823-2630 Fax: (403) 823-7505 Email: [email protected]
2 REQUEST FOR DECISION Agenda Item #
11.0
SUBJECT: Council Follow-Up Action List
2018-04-24 MEETING DATE:
PRESENTED BY: Al Hoggan, CAO
BACKGROUND/ To request Council’s acceptance of the Council Follow-Up Action List. PROPOSAL
DISCUSSION/ Please find attached the Council Follow-Up Action List. The Council Follow- OPTIONS/ up Action list is a list of items from Council meetings that require follow-up. BENEFITS/ This document is regularly updated after each Council meeting. DISADVANTAGES:
COSTS/SOURCE OF N/A FUNDING:
COMMUNICATIONS: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: April 24, 2018 Council Follow-Up Action List
RECOMMENDED ACTION: Receive as information.
1. Receive as information COUNCIL OPTIONS: 2. Council provide further direction or required changes/amendments. MOTION: That Council receive for information the April 24, 2018 Council Follow-Up Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer
Document Last Updated April 15, 2014 Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Councillor Christie moved to receive for information the 10-Apr-18 104/18 Municipal Services Summary Report as presented. COMPLETED Councillor Penner moved that the Division 6 Councillor attend 10-Apr-18 105/18 the 2018 BMO Calgary Stampede Farm Family Award as the County representative on July 9th, 2018. COMPLETED Councillor McGhee moved that Council approves the transfer 10-Apr-18 106/18 of $830,735.20 to Doubtful Accounts for 2017 uncollected taxes, penalties and costs on rolls : COMPLETED Deputy Reeve King moved that Council approves the cancellation of outstanding tax arrears in the amount of $5,888.73 and request to inactivate Roll 33250410100, 10-Apr-18 107/18 40001360000 and 40001520000 pursuant to Section 347 of the Municipal Government Act based on the inability to collect due to corporate bankruptcy. COMPLETED Councillor Christie moved to defer, as authorized by section 347(c) of the Municipal Government Act, all pre-receivership tax arrears and accrued penalties owing on Rolls 31243441600, 32240810200, 32252631410, 40001620000, 10-Apr-18 108/18 30242920300, 31230541500, 31230931200, 31230940910, 31231031400, 31231510100, 31231520600, 31232220400, 34253631100, 40001610000 until the earlier of payment of all post-receivership taxes or the disposition of the property that is subject to the tax assessment. COMPLETED Deputy Reeve King moved to receive the January to 10-Apr-18 109/18 December 2017 Financial Reports as presented. COMPLETED Deputy Reeve King moved that the Public Hearing for Bylaw 10-Apr-18 110/18 #1757 be opened at 10:00 a.m. COMPLETED Councillor McGhee moved that the public hearing for Bylaw 10-Apr-18 111/18 #1757 be closed at 10:21 a.m. COMPLETED Council moved second and third reading to Bylaw 1757, that 112/113/1 being a bylaw to amend Land Use Bylaw 1718 by re- 10-Apr-18 8 designating the relevant 23+ acres of NE 3-34-26 W4 from Agricultural District to Agriculture Business District. COMPLETED Councillor McGhee moved to transfer 2017 Budget Surplus funds to the following reserves: $1,000,000 to Environmental 10-Apr-18 114/18 Reserve and $2,250,000.00 to the Hamlet Infrastructure Reserves COMPLETED Councillor Penner moved to accept the Organizational Chart 10-Apr-18 115/18 as presented. COMPLETED Councillor McGhee moved to authorize the Reeve and Councillor Christie or an alternate to attend the Kneehill 10-Apr-18 116/18 Wellness Centre Annual General Meeting being held in Torrington on Saturday, April 21, 2018 at the Ron Gorr Arena from 2:00 p.m. to 4:00 p.m. COMPLETED Councillor Christie moved to authorize the attendance of the Reeve to attend the Linden Benevolent Society for Seniors 10-Apr-18 117/18 Annual General Meeting being held in Linden on Tuesday, April 24th, 2018 at the Linden Lodge at 7:00 p.m. COMPLETED Council Action Items Description/Motion Meeting Date Motion # Action Required Assigned To Due Date Status Deputy Reeve King moved that until such time as Kneehill County and the Village of Acme complete an agreement for Kneehill County access to the Village of Acme sewage lagoon, 10-Apr-18 118/18 for current and future Kneehill County commercial developments in an area that can be adequately serviced by the Village of Acme sewage lagoon, that the annual Urban Sustainability Grant payment be suspended. COMPLETED Deputy Reeve King moved to direct administration to create 10-Apr-18 119/18 and send a letter to the Village of Acme informing the Village of Acme of Kneehill County Council’s decision. COMPLETED Councillor McGhee moved that November 1, 2018 to April 30, 10-Apr-18 124/18 2019 the Kneehill Medical Clinic will pay 100% of the rent as per the Lease Agreement. COMPLETED STRATEGIC PRIORITIES CHART March 2018 CORPORATE PRIORITIES (Council/CAO) NOW TIMELINE 1. CHURCHILL WATER LINE: Council Direction April 5, 2018 COW Meeting 2. 2018 BUDGET: Scenarios April 3. USER FEE REVIEW: Targeted Services April 17, 2018 COW Meeting 4. INTER-MUN. COLLABORATION FRAMEWORKS June 5. ECONOMIC DEVLOPMENT STRATEGY April NEXT LATER TOURISM & RECREATION MASTER PLAN: MDP/LUB: Review Review INDUSTRIAL AREA: Zoning INTER-MUNICIPAL DEVELOPMENT PLANS (IDP) THREE HILLS EAST WATER: Options HAMLET STRATEGY INFRASTRUCTURE FINANCING STRATEGY ASSET MANAGEMENT PLAN HUMAN RESOURCE POLICY LONG TERM FINANCIAL PLAN RURAL FIRE SERVICE STRATEGY COMMUNITY STANDARDS BYLAW: Update ADVOCACY YOUTH SPONSORSHIP: Policy Review Three Hills Water GFL: Aerator Evaluation Regional Partnership Forum Trochu Senior Housing Doctor Recruitment & Retention: Support
OPERATIONAL STRATEGIES (CAO/STAFF) CHIEF ADMINISTRATIVE OFFICER CORPORATE 1. ICF Program: Approach – Mar. 1. 2018 BUDGET: Scenarios – April 2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr. 2. HUMAN RESOURCE POLICY: Update – Mar. YOUTH SPONSORSHIP: Policy Review 3. USER FEE REVIEW: Targeted Services – Mar. Regional Partnership Forum LONG TERM FINANCIAL PLAN ASSET MANAGEMENT PLAN PROTECTIVE SERVICES PLANNING 1. COMMUNITY STANDARDS BYLAW: Update 1. IDP: Completion – May 2. OH & S: Legislative Compliance - May 2. MDP/LUB: Review - June RURAL FIRE SERVICE STRATEGY 3. INDUSTRIAL AREA: Zoning – June HAMLET STRATEGY
TRANSPORTATION & ENVIRONMENT AGRICULTURE & PARKS 1. CHURCHILL WATER LINE: Council Direction – Feb. 1. TOURISM & RECREATION MASTER PLAN: Review – 2. HAMLET STRATEGY – Sept. Apr. 3. SOLID WASTE STRAEGY – Sept. 2. HORSESHOE CANYON ENHANCEMENTS – Aug. THREE HILLS EAST WATER: Options
CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies