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Agenda Item No 3 Minutes of the Meeting of East Cambridgeshire District Council held in the Council Chamber, EAST The Grange, Nutholt Lane, Ely on Wednesday CAMBRIDGESHIRE DISTRICT COUNCIL 16 November 2016 at 6.00pm _____________________________________ P R E S E N T Councillor Allen Alderson Councillor Elaine Griffin-Singh Councillor Michael Allan (Chairman) Councillor Julia Huffer Councillor Christine Ambrose-Smith Councillor Mark Hugo Councillor David Ambrose-Smith Councillor Bill Hunt Councillor Sue Austen Councillor Tom Hunt Councillor Anna Bailey Councillor Chris Morris Councillor Derrick Beckett Councillor James Palmer Councillor Ian Bovingdon Councillor Andy Pearson Councillor Mike Bradley Councillor Charles Roberts Councillor David Chaplin Councillor Mike Rouse Councillor Steve Cheetham Councillor Joshua Schumann Councillor Paul Cox Councillor Alan Sharp Councillor Peter Cresswell (Vice- Councillor Mathew Shuter Chairman) Councillor Stuart Smith Councillor Lorna Dupré Councillor Lisa Stubbs Councillor Lavinia Edwards Councillor Jo Webber Councillor Lis Every 25. PUBLIC QUESTION TIME The following statement was received from Wicken Parish Council and tabled in the absence of a representative from the Parish regarding the Local Plan Further Draft contained at item 12 on the Agenda: Wicken Parish Council do not believe East Cambs can sign off the draft Local Plan for Wicken as presented because: 1. The map submitted is inaccurate and has significant omissions. 2. The process undertaken for consultation on Development Envelopes was flawed. Wicken Parish Council requests that the Wicken section of the Local Plan is withdrawn until accurate, maps and data are available to the Full Council. It is misleading and incorrect for such information to be promulgated for public scrutiny and consultation when there are known omissions and inaccuracies in the data. 161116 Council Mins Our reasons for this are: 1. Wicken embraced the opportunity to have small scale, measured development in the village. However, due to the lack of a 5 year supply Wicken has seen 29 new dwellings approved in the last 9 months, 26 of which are outside the development envelope for commencement in the next 2-3 years. None of this is reflected in the Plan to be debated. None of these applications are annotated on the Local Plan maps in front of you and have not been taken into account by the Strategic Planning Department. 2. A further 13 dwellings are awaiting a decision, also outside of the development envelope, which on current form are likely to be approved. This makes a total of 42 new dwellings. Taking East Cambs statement in its meetings earlier this year that they were looking at Parishes taking a 10% increase, this number of dwellings equates to a 13% increase. 3. To put a plan forward that is recommending a further additional 24 dwellings on one site alone would bring Wicken’s allocation to over 20%, twice the recommendation. Again, the map is inaccurate. 4. East Cambs undertook an extensive consultation under their “Call for Sites” initiative. East Cambs failed to follow the same process for the Development Envelope proposals. This means the process was flawed and did not give the public or parishes the opportunity to comment or receive feedback on the Development Envelope proposals received. 5. Only sites from the Call for Sites consultation have been included in the latest draft and the concept of the Development Envelope discussions has disappeared. Wicken Parish Council challenges the validity of the process undertaken and the validity of the information contained within the documents presented. As a consequence, Wicken Parish Council does not believe the data presented for Wicken can be signed off by this Council. The question was responded to by the Director Commercial, Emma Grima, as follows: This statement relates to the Further Draft of the Local Plan contained at agenda item 12. This Further Draft has been compiled in accordance with legislative requirements and, if approved for consultation later in the meeting, I would request Wicken Parish Council to submit this statement as a formal representation as part of that consultation process. 26. APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors Brown, Green, Hobbs, Ross, Dan Schumann and Sennitt. 161116 Council Mins 27. DECLARATIONS OF INTEREST Declarations of interests were made by Councillors Bovingdon, Huffer and Palmer in relation to Agenda Item 12 Local Plan – Further Draft. 28. MINUTES The Chairman highlighted that the Minutes of the Annual Council meeting held on 26 May 2016, which had been omitted from the Agenda, had been tabled at the meeting. It was resolved: That the Minutes of the meetings of Council held on 26 May and 28 June 2016 be confirmed as a correct record and signed by the Chairman. 29. CHAIRMAN’S ANNOUNCEMENTS The Chairman made the following announcements: Vice-Chairman Councillor Peter Cresswell I am delighted to welcome back my Vice-Chairman, Councillor Peter Cresswell, after a period of convalescence from an operation. Members applauded Councillor Creswell’s return and Councillor Cresswell thanked everyone for their good wishes and expressed his pleasure at being able to return to his duties. Chairman’s Civic Service 27 November 2016 The Chairman reminded Members that his Civic Service would be held on 27 November 2016. The Service would benefit two charities – the Fusiliers Society and Macmillan Nurses. Alteration of Order of Business The Chairman stated that he had agreed to an amendment to the order of business to take Agenda Item 11 on Cambridgeshire and Peterborough Devolution before Agenda Item 10 on Corporate Plan Priorities 2015-19. Ely Markets Festive Lates Ely Markets are running a series of events celebrating the diversity of their markets and showcasing the choice available all year round. 161116 Council Mins Ely “Festive Lates” are launching tomorrow, Thursday 17 November, and will take place every Thursday from 4.30 – 8.30 p.m. in the run up to Christmas. These family-friendly evenings will feature street food, shopping and live music on Ely Market Place with a chance to sample street food, mulled wine, mince pies and browse unique crafts and gifts from local makers. Ely Markets look forward to welcoming all to the Festive Lates tomorrow and every Thursday before Christmas. The cards you will find on your tables give details of both the Festive Lates and Ely Markets Christmas markets and events during November and December. 30. PETITIONS No Petitions had been received. 31. MOTIONS No motions were received. 32. QUESTIONS FROM MEMBERS No questions from Members were received. 33. SCHEDULE OF ITEMS RECOMMENDED FROM COMMITTEES AND OTHER MEMBER BODIES Council considered a report, R113 previously circulated, detailing recommendations from Corporate Governance and Finance Committee and the LATC Shareholder Review Committee: a. CORPORATE GOVERNANCE AND FINANCE COMMITTEE – 30 JUNE 2016 Treasury Operations Annual Performance Review The Leader of the Council, Councillor James Palmer, highlighted table 1 in paragraph 5.1 of the report that had been submitted to Corporate Governance and Finance Committee, which showed the very impressive financial position of the Council. Therefore, he wanted to commend and thank the officers of the Council for their excellent performance which had put the Council in this favourable position. 161116 Council Mins It was resolved: That the report on the Council’s Treasury operations during 2015/16 including the actual Prudential and Treasury Indicators, as set out at Appendix 1 to the submitted report, be approved. b. LATC SHAREHOLDER REVIEW COMMITTEE – 26 OCTOBER 2016 Evaluation of Evidence and Conclusions/Recommendations of Shareholder Review Committee An amendment to the recommendation of the LATC Shareholder Review Committee, which was tabled at the meeting, was proposed and seconded. Councillor Palmer stated that it was important to have a Committee structure that reflected the changes to the organisational structure of the Council as a whole and now that a Local Authority Trading Company (LATC) had been established this needed to be effectively reflected in the overall Committee structure as well. Upon being put to the vote, the amendment to the recommendation was declared to be carried. It was resolved: In recognition of the recommendation of the LATC Shareholder Review Committee: ‘That a standalone Shareholder Committee be established, separate to the Council's Policy Committees and reporting directly to full Council’ and in the light of this, Council instructs the Chief Executive to: (i) instigate a review of the Committee structure (including consideration of the above recommendation); (ii) convene a Member Seminar in the New Year to discuss the above review; (iii) report back to Council in April 2017 with a view to implementation of any revised proposals for the Annual Council in May 2017; (iv) request the Independent Remuneration Panel to revise their timetable to align with this review of the Committee Structure. 34. CAMBRIDGESHIRE AND PETERBOROUGH DEVOLUTION Councillor Dupré proposed a procedural motion under Council Procedure Rule 11.12, which was seconded by Councillor Austen, ‘that the debate should now be adjourned’. Councillor Dupré explained that there had been significant last minute changes to the Devolution arrangements, including to the Transport powers, Concessionary Fares and Bus Operator grants, as well as to the costs arrangements and inclusion of a General Power 161116 Council Mins of Competence
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