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November 21, 2017 City Council Packet

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November 21, 2017 City Council Packet City of Woodstock Office of the City Manager Phone (815) 338-4301 Fax (815) 334-2269 [email protected] www.woodstockil.gov 121 W. Calhoun Street Roscoe C. Stelford III Woodstock, Illinois 60098 City Manager WOODSTOCK CITY COUNCIL City Council Chambers November 21, 2017 7:00 p.m. Individuals Wishing to Address the City Council Are Invited to Come Forward to the Podium and Be Recognized by the Mayor; Provide their Name and Address for Purposes of the Record, if willing to do so; and Make Whatever Appropriate Comments They Would Like. The complete City Council packet is available at the Woodstock City Hall, viewed online at the Woodstock Public Library, and via the City Council link on the City’s website, www.woodstockil.gov. For further information, please contact the Office of the City Manager at 815-338-4301 or [email protected]. The proceedings of the City Council meeting are being audio-recorded only to aid in the preparation of the Minutes and are not retained as part of the permanent records of the City. CALL TO ORDER ROLL CALL: A. FLOOR DISCUSSION: Anyone wishing to address the Council on an item not already on the agenda may do so at this time. 1. Public Comments 2. Council Comments CONSENT AGENDA: (NOTE: Items under the consent calendar are acted upon in a single motion. There is no separate discussion of these items prior to the Council vote unless: 1) a Council Member requests that an item be removed from the calendar for separate action, or 2) a citizen requests an item be removed and this request is, in turn, proposed by a member of the City Council for separate action.) Woodstock City Council November 21, 2017 Page 2 B. MINUTES OF PREVIOUS MEETINGS: November 7, 2017 City Council Minutes C. WARRANTS: #3785 #3786 D. MINUTES AND REPORTS: Opera House Advisory Commission Minutes October 17, 2017 Plan Commission Minutes October 26, 2017 Department of Public Works Report October Opera House Report October E. MANAGER'S REPORT NO. 101 1. Ordinance – Irving Avenue Weight Restrictions (101a) Approval of an Ordinance authorizing the removal of Irving Ave, between Illinois Doc. 1 Route 120 and Illinois Route 47 from the list of designated truck routes, and adding this same section to the list of streets with a weight limit. 2. Ordinance – Dial-a-Ride Intergovernmental Agreement (101b) Approval of an Ordinance authorizing execution of an Intergovernmental Doc. 2 Agreement between the City of Woodstock, the City of Mc Henry, the City of Crystal Lake, the City of Harvard, the City of Marengo, the Village of Huntley, the Village of Johnsburg, the Village of Ringwood, the Village of Richmond, and the County of McHenry for general public Dial-A-Ride transit service in 2018. 3. Award of Contract –Wastewater Treatment Plant Alum (101c) Approval of a contract for the purchase and delivery of liquid alum be awarded to the lowest responsible bidder, Affinity Chemical LLC, Wrightstown, WI Plant, at the unit bid price of $269.00 per dry ton for all purchases throughout calendar year 2018. 4. Resolution – McHenry County Natural Hazard Mitigation Plan (101d) Approval of a Resolution adopting the McHenry County Natural Hazard Mitigation Doc. 3 Plan as an Official Plan of the City of Woodstock. 5. Approval to Purchase - Police Vehicles (101e) Approval to purchase two (2) Ford Interceptor Police Sedans and one (1) Ford Interceptor Police Utility through the NWMC Suburban Purchasing Cooperative from Currie Motors, Frankfort, IL for a total price of $80,848. 6. NIU Study - Co-working/Incubator (Old Courthouse) (101f) Authorization for the City Manager to execute a contract with Northern Illinois University Center for Governmental Studies for the completion of Phase One of the “Proposal to Study the Potential for Co-working Space to be Located in the Old Courthouse” for a cost of $9,000. Woodstock City Council November 21, 2017 Page 3 7. Correction - Award of Contract – Opera House Carpeting (101g) Approval to rescind the previous award of contract to Brintons U.S. Axminster to provide 1,000 sq. yds. of custom-woven broadloom Axminster carpet and 800 sq. yds. of commercial grade carpet padding, delivered to the Woodstock Opera House, for the amount of $44,645, and award same to Bloomsburg Carpet Industries for the amount of $39,250. 8. Resolution – Change Order #002 Old Courthouse and Sheriff’s House (101h) Approval of a Resolution authorizing Change Order 002 resulting in an increase to Doc. 4 the contract of $324.50 for a change in door egress hardware for the Sheriff’s House front door. 9. Award of Contract – Custodial Cleaning Contract (101i) Award a contract to FM Plus Green LTD. for $4,749 per month to clean the Library, City Hall, Public Works, and Recreation Center through August 31, 2019. FUTURE AGENDA ITEMS ADJOURN NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are located in facilities that are physically accessible to those who have disabilities. If additional reasonable accommodations are needed, please call the City Manager’s Office at 815/338-4301 at least 72 hours prior to any meeting so that accommodations can be made. MINUTES WOODSTOCK CITY COUNCIL November 7, 2017 City Council Chambers The regular meeting of the Woodstock City Council was called to order at 7:00 PM by Mayor Brian Sager on Tuesday, November 7, 2017 in the Council Chambers at City Hall. He welcomed those present and explained the consent calendar process and invited public participation. City Clerk Smiley confirmed that the agenda before the Council was a true and correct copy of the published agenda. A roll call was taken. COUNCIL MEMBERS PRESENT: Daniel Hart, Maureen Larson, Jim Prindiville, Gordon Tebo, Michael Turner and Mayor Brian Sager. COUNCIL MEMBERS ABSENT: Mark Saladin STAFF PRESENT: City Manager Roscoe Stelford, City Attorney Ruth Schlossberg, Assistant City Manager/Finance Director Paul Christensen, Public Works Director Jeff Van Landuyt, Human Resources Director Debbie Schober, Opera House Director John Scharres, Recreation Director Dave Zinnen, Building and Zoning Director Joe Napolitano, Library Director Nick Weber, Police Chief John Lieb, City Planner Nancy Baker, Assistant Public Works Director Tom Migatz, Deputy Chief of Police Ray Lanz, Wastewater Treatment Plant Supervisor Anne George, Sewer and Water Maintenance Supervisor Shawn Parker, Opera House Production Manager Joe McCormack, Opera House Building Manager Mark Greenleaf, Opera House Box Office Manager Daniel Campbell, Grants/Communication Manager Terry Willcockson, Public Works Foreman Steve Major, and Public Works employee Brian Williams. OTHERS PRESENT: City Clerk Cindy Smiley A. RECOGNITION 1. Employee Service Awards Mayor Sager recognized and thanked the following employees for their exceptional service to the community and wished them well in their continued service to the City, presenting those in attendance with their service awards. Mayor Sager especially recognized Opera House Director John Scharres for his 40 years of service, noting his many accomplishments such as the Opera House Portico. He noted Mr. Scharres has indicated his wish to retire, and he will be further recognized at that time . Woodstock City Council 11/07/17 Page 2 of 29 5 Year Anniversaries: Name Current Position Department/Division JANE HOWIE EXECUTIVE ASSISTANT CITY MANAGER’S OFFICE JAMES LOMBARDO CREW LEADER STREETS SEWER & WATER NICHOLAS MCCAHILL MAINTENANCE WORKER II MAINTENANCE JOSEPH MCCORMACK PRODUCTION MANAGER OPERA HOUSE DAN MCELMEEL IT DIRECTOR INFORMATION TECHNOLOGY TREVOR SCHACHT MAINTENANCE WORKER II SPLIT (PARKS/STREETS) DEBORAH SCHOBER HUMAN RESOURCES DIRECTOR HUMAN RESOURCES DANIEL WIEGEL PRODUCTION ASSISTANT OPERA HOUSE SEWER & WATER KEITH WOJTECKI CREW LEADER MAINTENANCE 10 Year Anniversaries: Name Current Position Department/Division MICHAEL GUSTIS PATROLMAN POLICE CHRIS LYNK PARKS & FACILITIES SUPERINTENDENT* PARKS JAMES WEGENER MAINTENANCE WORKER I STREETS *Note Chris Lynk was promoted to Superintendent on 10/29/2017. He was previously Maintenance Worker II in the Streets Division. 15 Year Anniversaries: Name Current Position Department/Division CONSTANTINO “TINO” CIPOLLA SERGEANT POLICE ALAN DUNKER RECREATION COORDINATOR RECREATION CENTER PHILLIP GROH MECHANIC I FLEET MAINTENANCE ARTHUR “RAY” LANZ DEPUTY CHIEF OF POLICE* POLICE RENEE TORREZ RECREATION COORDINATOR RECREATION CENTER *Note Arthur “Ray” Lanz was promoted to Deputy Chief of Police on 9/17/2017. He was previously Sergeant. 20 Year Anniversaries: Name Current Position Department/Division PHIL MASS MAINTENANCE WORKER II PARKS CIRCULATION & TECHNICAL SERVICES LIBRARY LISA MILLER ASSISTANT JEFFREY PARSONS DEPUTY CHIEF OF POLICE POLICE Woodstock City Council 11/07/17 Page 3 of 29 25 Year Anniversaries: Name Current Position Department/Division CHRISTOPHER BIRDSELL MAINTENANCE WORKER I PARKS STEVE MAJOR FOREMAN SEWER & WATER MAINTENANCE HENRY VIDALES PLANT OPERATOR I WASTEWATER TREATMENT AL WILSON* CITY ENGINEER PUBLIC WORKS ADMIN *Note Al Wilson retired on 10/2/2017. 40 Year Anniversaries: Name Current Position Department/Division JOHN SCHARRES OPERA HOUSE DIRECTOR OPERA HOUSE 2. Proclamation – Woodstock Theatre 90th Anniversary Mayor Sager noted many have noticed the transformation of the Woodstock Theatre throughout the decades, including since it became a Classic Cinemas theater giving patrons the opportunity to view first-run movies in Woodstock. He stated Classic Cinemas is celebrating the 90th anniversary of the Woodstock Theatre with
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