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MEMORANDUM TO: SUBJECT: Thursday, April 8 AUBURN UN IVERSITY <H F I C:E OF T H E l' R ESIDE :-. T April 8, 2021 MEMORANDUM TO: The Board of Trustees SUBJECT: April 2021 Board of Trustees Workshop and Meeting Enclosed, please find the materials for the April 2021 Workshop and Board Meeting. Listed below is a tentative schedule. Please note that all events will take place at the Auburn University Hotel and Dixon Conference Center. See Jon Waggoner for more details. Thursday, April 15, 2021 1:00 p.m. Board of Trustees Workshop Friday, April 16, 2021 9:00 a.m. Call to Order and Opening Remarks 9:05 a.m. Property and Facilities Committee Meeting 9:20 a.m. Academic Affairs Committee Meeting 9:25 a.m. Finance Committee Meeting 9:40 a.m. Executive Committee 9:45 a.m. Trustee Reports 9:50 a.m. Regular Meeting of the Board of Trustees 9:55 a.m. Proposed Executive Session 10:30 a.m. Reconvened Meeting of the Board of Trustees We appreciate all that you do for Auburn University and look forward to seeing you soon. Please let Jon Waggoner, Sherri Williams, or me know if you have any questions or concerns. Sincerely, G. Jayogue President JGW/ntm Enclosures cc: President's Cabinet (w/encl.) Mr. Jon G. Waggoner (w/encl.) 107 Samford Hall, Auburn, AL 36849-5113; Telephone: 334-844-4650; Fax: 334-844-6179 auburn.edu SCHEDULE AND AGENDA APRIL 16, 2021 BOARD MEETING AUBURN UNIVERSITY BOARD OF TRUSTEES I. Call to Order and Opening Remarks | 9:00 a.m. II. Committee Meetings | 9:05 a.m. A. Property and Facilities Committee | Chairperson DeMaioribus | 9:05 a.m. 1. Ham Wilson Arena Renovation, Final Project Approval (Dan King) 2. AUM Science Laboratory Facility Renovation, Architect Selection (Dan King/Carl Stockton) 3. Status Updates – For Information Only (Dan King) a. Current Status of New Construction/Renovation/Infrastructure Projects with Budgets of $1,000,000 and Greater b. Quarterly Report for Projects Costing More than $500,000 but Less than $1,000,000 – 2nd Quarter, Fiscal Year 2021 c. Project Status Reports B. Academic Affairs Committee | Chairperson Newton | 9:20 a.m. 1. Agenda Item for the Board of Trustees – For Information Only (Bill Hardgrave) C. Finance Committee | Chairperson Harbert | 9:25 a.m. 1. Tuition and Fees Discussion for Fall 2021 for Auburn University and AUM (Kelli Shomaker) 2. Proposed Housing Rates for Auburn University and AUM (Kelli Shomaker) 3. Transit Bus Financing (Kelli Shomaker) D. Executive Committee | Chairperson McCrary | 9:40 a.m. 1. Posthumous Awarding of the Master of Science in Homeland Security and Emergency Management to Tyler Grogan (Carl Stockton) 2. Revisions to the Bylaws and Policies & Procedures of the Board of Trustees of Auburn University (Charles McCrary) 3. Proposed Awards and Namings (Charles McCrary) E. Trustee Reports | 9:45 a.m. 1. Academic Affairs Committee | Chairperson Newton -1- SCHEDULE AND AGENDA APRIL 16, 2021 BOARD MEETING AUBURN UNIVERSITY BOARD OF TRUSTEES III. Regular Meeting of the Board of Trustees | 9:50 a.m. IV. Proposed Executive Session | 9:55 a.m. V. Reconvened Meeting of the Board of Trustees | 10:30 a.m. 1. Approval of the February 5, 2021 Meeting Minutes 2. Awarding of Degrees 3. AUM Chancellor’s Report 4. President’s Report 5. Action Items and Committee Meeting Reports A. Property and Facilities Committee 1. Ham Wilson Arena Renovation, Final Project Approval 2. AUM Science Laboratory Facility Renovation, Architect Selection B. Finance Committee 1. Tuition and Fees Discussion for Fall 2021 for Auburn University and AUM 2. Proposed Housing Rates for Auburn University and AUM 3. Transit Bus Financing C. Executive Committee 1. Posthumous Awarding of the Master of Science in Homeland Security and Emergency Management to Tyler Grogan 2. Revisions to the Bylaws and Policies & Procedures of the Board of Trustees of Auburn University 3. Proposed Awards and Namings VI. Recess Meeting | 11:00 a.m. -2- RESOLUTION APPROVAL OF MINUTES WHEREAS, copies of the minutes of the February 5, 2021 meeting of the Board of Trustees via Zoom video conference call have been distributed to all members of this Board for review; and WHEREAS, the members have reviewed the minutes and determined that they constitute a true and correct recitation of the business of the respective meeting. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Auburn University that the minutes of the February 5, 2021 meeting of the Board of Trustees via Zoom video conference call are hereby approved as distributed. MINUTES NOT YET APPROVED MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF AUBURN UNIVERSITY FEBRUARY 5, 2021 -1- MINUTES NOT YET APPROVED AGENDA FEBRUARY 5, 2021 MEETING AUBURN UNIVERSITY BOARD OF TRUSTEES VIA ZOOM VIDEO CONFERENCE CALL Instructions to join the Zoom conference call: Join online via video conference call: 1. Click: https://auburn.zoom.us/j/89578535630 Note: There is not a passcode for this Zoom meeting. I. Committee Meetings A. Property and Facilities Committee | Chairperson DeMaioribus Project Approvals: 1. Goodwin Hall Recording Studio, Final Approval 2. Hood McPherson Building Renovation, Approval of Architect Selection 3. Lowder Hall New Finance Laboratory Renovations, Approval of Architect Selection 4. Auburn University at Montgomery Science Laboratory Facility Renovation, Project Initiation 5. Football Performance Center, Final Approval Real Estate Approval: 6. Auburn University at Montgomery, Property Disposition Informational Reports: 7. Status Updates – For Information Only a. Current Status of New Construction /Renovation/Infrastructure Projects with Budgets of $1,000,000 and Greater b. Project Status Report -2- MINUTES NOT YET APPROVED B. Academic Affairs Committee | Chairperson Newton 1. Proposed Closure of the Master of Science in Agricultural Leadership 2. Agenda Item for the Board of Trustees – For Information Only C. Audit and Compliance Committee | Chairperson Dumas 1. Review of Audited Financial Report D. Executive Committee | Chairperson McCrary 1. Proposed 2021-2022 Board of Trustees Meeting Dates 2. Proposed Awards and Namings E. Trustee Report 1. Academic Affairs Committee | Chairperson Newton 2. Alumni | Lead Trustee Huntley 3. Governmental Affairs Committee | Chairperson Rane 4. Research and Technology Committee | Trustee Sahlie II. Regular Meeting of the Board of Trustees 1. Proposed Executive Session III. Reconvened Meeting of the Board of Trustees 1. Approval of the November 20, 2020 Meeting Minutes 2. AUM Chancellor’s Report 3. President’s Report 4. Action Items and Committee Reports A. Property and Facilities Committee | Chairperson DeMaioribus 1. Goodwin Hall Recording Studio, Final Approval 2. Hood McPherson Building Renovation, Approval of Architect Selection -3- MINUTES NOT YET APPROVED 3. Lowder Hall New Finance Laboratory Renovations, Approval of Architect Selection 4. Auburn University at Montgomery Science Laboratory Facility Renovation, Project Initiation 5. Football Performance Center, Final Approval 6. Auburn University at Montgomery, Property Disposition B. Academic Affairs Committee | Chairperson Newton 1. Proposed Closure of the Master of Science in Agricultural Leadership C. Executive Committee | Chairperson McCrary 1. Proposed 2021-2022 Board of Trustees Meeting Dates 2. Proposed Awards and Namings V. Recess Meeting -4- MINUTES NOT YET APPROVED As President Pro Tempore of the Auburn University Board of Trustees, Mr. Wayne Smith convened the meeting of the Auburn University Board of Trustees on Friday, February 5, 2021 at 10:00 a.m. via Zoom video conference call. After calling the meeting to order, President Pro Tempore Smith called upon Board Secretary Jon Waggoner to call the roll. The following named members of the Board of Trustees were deemed to be in attendance via Zoom video conference call: Mike DeMaioribus, Bob Dumas, Raymond Harbert, Elizabeth Huntley, Gaines Lanier, Charles McCrary, Sarah Newton, Jimmy Rane, James Pratt, Quentin Riggins, B.T. Roberts, Clark Sahlie, Jimmy Sanford, and Wayne Smith. Governor Kay Ivey, President of the Board, was absent from the meeting. Also on the video conference call with the Board were Nedret Billor, Faculty Advisor to the Board of Trustees from the Auburn University campus; Tara L. R. Beziat, Faculty Advisor to the Board of Trustees from the AUM Campus. Jon Waggoner attended as Secretary to the Board of Trustees. President Pro Tempore Smith then welcomed Auburn University SGA President Ada Ruth Huntley. President Pro Tempore Smith asked Ms. Ada Ruth Huntley to introduce the newly elected SGA President. Ms. Ada Ruth Huntley asked if she could reserve her final comments for the April 2021 Board Meeting in hopes that the Board will be able to hold an in-person meeting. President Pro Tempore Smith agreed and reserved Ms. Ada Ruth Huntley’s remarks until the February 2021 Board Meeting. Ms. Huntley then welcomed Mr. Rett Waggoner as the SGA President-elect. Ms. Ada Ruth Huntley congratulated Mr. Rett Waggoner on the election and stated that she looked forward to seeing all that he and his team will accomplish during the next year. President Pro Tempore Smith welcomed Mr. Rett Waggoner and thanked Ms. Ada Ruth Huntley. President Pro Tempore Smith then welcomed Niya Kimbell, AUM Student Government Association President. Other persons in attendance via Zoom video conference call included the following: Jay Gogue, President; Ronald Burgess, Executive Vice President; Carl Stockton, Chancellor of AUM; Bill Hardgrave, Provost and Senior Vice President for Academic Affairs; Jaime Hammer, General Counsel; Bobby Woodard, Senior Vice President
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