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A G E N D a Siloam Springs Board of Directors November 6, 2018 Board Meeting / 6:30 Pm

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A G E N D a Siloam Springs Board of Directors November 6, 2018 Board Meeting / 6:30 Pm A G E N D A SILOAM SPRINGS BOARD OF DIRECTORS NOVEMBER 6, 2018 BOARD MEETING / 6:30 PM WORKSHOP – BUDGET – 5:30 PM Regular Board of Directors Meeting: Opening of Regularly Scheduled Meeting Call to Order Roll Call Prayer Pledge of Allegiance Approval of Minutes Regular Meeting of October 16, 2018 I. Public Input Items from the Public not on the Agenda (public may address any City business not listed on the agenda) II. Regularly Scheduled Items Ordinances A. Ordinance 18-24 / 3rd Reading / Creating Chapter 53 (Landscaping Code) and amending Chapter 102 (Zoning Code) Resolutions B. Resolution 37-18 / Deed Restriction for Stream Mitigation Improvements / Sager Creek Property C. Resolution 38-18 / Determining Sales Price for Historic Post Office Staff Reports D. 3rd Quarter Board Goals E. Administrator’s Report III. Directors Reports IV. Adjournment MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CITY OF SILOAM SPRINGS, BENTON COUNTY, ARKANSAS, HELD OCTOBER 16, 2018 The Board of Directors, of the City of Siloam Springs, Arkansas, met in regular session at the City of Siloam Springs’ Administration Building on October 16, 2018. The meeting was called to order by Mayor John Turner. Roll Call: Johnson, Smiley, Beers, Carroll, Coleman, Burns and Smith - Present. Also present: Phillip Patterson, City Administrator; Jay Williams, City Attorney; Renea Ellis, City Clerk; Jeremey Criner, Fire Chief; Jim Wilmeth, Police Chief; Christina Petriches, Finance Director; Steve Gorszczyk, Public Works Director; Justin Bland, City Engineer, Don Clark, Community Development Director, and Ben Rhoads, Sr. City Planner. Opening prayer was led by Director Beers. Mayor Turner led the Pledge of Allegiance. A copy of the October 2, 2018, minutes of the regular meeting had previously been given to each Director. A motion was made by Smiley and seconded by Coleman to approve the minutes. Turner called for a voice vote. Motion passed unanimously. Public Input: Carl Bolden, 624 N. Wright, expressed concern regarding rezoning from single- family to multi-family in his neighborhood. Wayne Mays, 506 S. Elm, reminded the audience of the Candidate forum on October 23rd at the Siloam Springs High School Seminar room from 6:30 to 8:30 pm; and early voting started October 22nd. Steve Herrod, 620 Hwy. 16 E., stated his displeasure with the owners of his apartment complex; their raising rent, cessation of spraying for pests and lack of grounds maintenance. Item A: Engineering Contract / E. Main Street Improvements / Crafton Tull Engineering / $128,570. Don Clark briefed the item. David Allen, 1600 Villa View, asked who was on the committee in charge of choosing the engineer and how stakeholders were chosen. Clark addressed the questions. Tyler Carroll, 102 S. Carl, expressed his thanks and appreciation for moving forward with this project. Morgan Scholz, 312 S. Wright, asked that when providing information to the citizens on East Main, that it be available in English and Spanish. After comments from the Board, a motion was made by Smiley and seconded by Coleman to approve the item. Motion passed unanimously. Item B: Contract / Public Works Department / West Siloam Springs Water Sales Renewal. Steve Gorszczyk briefed items B and C simultaneously. Following questions from the Board, a motion was made by Johnson and seconded by Burns to approve the contract. Motion passed unanimously. Board of Directors Meeting Minutes Page | 2 October 16, 2018 Item C: Contract / Public Works Department / West Siloam Springs Wastewater Services Renewal. A motion was made by Beers and seconded by Coleman to approve the contract. Motion passed unanimously. Item D: Contract / Public Works Department / Water Division / Change Order / Kimery Painting / $30,353. Steve Gorszczyk briefed the item. A motion was made by Burns and seconded by Carroll to approve the change order. Motion passed unanimously. Item E: Bike Lane Pilot Project. Phillip Patterson briefed the item. David Allen, 1600 Villa View, asked what the cost to citizens would be; the possible issues with emergency vehicles; and how the project was presented to the city. Andre Broquard, 524 S. Elm, said he was very supportive of the project, but cautioned about removing too many stop signs. After lengthy discussion by the Board, a motion was made by Burns and seconded by Beers to approve the project with Staff’s recommended conditions. Motion passed 6-1, with Coleman being the no vote. A brief recess was called. Meeting resumed at 8:34 pm. Item F: Ordinance 18-24 / 2nd Reading Creating Chapter 53 (Landscaping Code) and amending Chapter 102 (Zoning Code). Ben Rhoads briefed the item. A motion was made by Johnson and seconded by Carroll to place Ordinance 18-24 on its second reading, suspending the rules and reading title only. Motion passed unanimously. An ordinance entitled: An Ordinance Updating Landscaping Regulations for the City and Establishing Chapter 53, Landscaping, of the Siloam Springs Municipal Code; was read on its second reading. Item G: Resolution 35-18 / Economic Development Incentives for New and Expanding Industries. Phillip Patterson briefed. A motion was made by Smiley and seconded by Carroll to approve Resolution 35-18. Motion passed unanimously. Item H: Resolution 36-18 / Utility Easement Grant / Community Development / Airport Division / Black Hills Energy. Justin Bland briefed the item. A motion was made by Beers and seconded by Burns to approve Resolution 36-18. Motion passed unanimously. Item I: Highway 412 Median Landscape Plan. Don Clark briefed the item and thanked those who had helped with the project. Administrator’s Report: Patterson pointed out that a copy of the August financials had been given to each Director; stated an update of the 3rd quarter goals would be sent to the Directors and Director candidates; advised Fall Clean Up begins the week of October 22nd; reported an Expenditure in the Water Department for Inventory/General Line Extension (12” Water Pipe) in the amount of $36,828.00; addressed the H-1 Overlay / Zoning Code Update; advised that all city staff had received CPR and AED Training, and that AEDs had been installed in City Hall; Community Development; City Maintenance Shop; Library; Airport; Animal Shelter; Aquatic Board of Directors Meeting Minutes Page | 3 October 16, 2018 Center; Electric Department Building; Parks & Rec Building; Sanitation Building; Public Works Building; Wastewater Building; Water Treatment Plant; and Community Building; reported on the Grey Parking next to the History Museum has been completed and includes roughly 14 new parking spaces, and hoped to have it open by Halloween; reported that September Sales Tax for the city were down 23% for the month and up 0.1% for the years; and were up 3% for the month with the county and 15% for the year; reminded everyone early voting is Oct 22nd and votes can be cast at the County Clerk’s office or the Community Building during those dates with Election Day being November 6th with voting taking place at our local Benton County Clerk’s Office, 707 South Lincoln, or any Benton County polling location. Mayor thanked Director Smiley for filling in for him at the last meeting. Directors Reports: Beers expressed his appreciation to first responders; said he was a new grandpa for the 5th time; and thanked the candidates for being here. Burns pointed out that the Museum fundraiser, Tap into History, was taking place this weekend; thanked staff for looking into revisions to the H-1 zoning code; and pointed out the Gray parking lot was almost completed and the tree was saved. Johnson said he appreciated city workers; thanked the Walton Family Foundation for their generosity; pointed out on the 22nd there would be a Republican Women’s Meeting would be held at 7:00pm, at the old Arkansas State Bank building. Smith spoke about hard surfaces and the effect they have on water percolating into the soil; and expressed her appreciation for Landscaping Ordinance and thanked Don Bunker and Ron Homeyer for their input. Smiley encouraged everyone to attend the candidate forum; to watch out for kids Downtown during Halloween; said there was good Board discussion. Coleman made a motion to go into executive session which was seconded by Smiley. Patterson suggested the Budget discussion continuation be resumed at the next Board meeting. The Board retired into executive session at 9:08 pm. The meeting was reconvened at 9:59 pm. A motion was made by Beers and seconded by Coleman to retain Patterson with a 2% pay increase. Motion passed unanimously. A Motion to adjourn was made by Coleman and seconded by Smiley. A voice vote was called on the motion. Motion passed unanimously. Meeting adjourned. APPROVED: ATTEST: Renea Ellis, City Clerk John Mark Turner, Mayor {seal} STAFF REPORT TO: Phillip Patterson, City Administrator FROM: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Development Director DATE: September 12, 2018 RE: Ordinance 18-24 / Creating Chapter 53 (Landscaping Code) and amending Chapter 102 (Zoning Code) Recommendation: Place Ordinance No. 18-24 on its ___ (1st, 2nd, or 3rd) reading, suspending the rules and reading by title only. Background: The City desires to create Chapter 53 of the Municipal Code regulating landscaping and amend sections within Chapter 102 (Zoning Code) pertaining to the same subject matter. The reasoning behind the requested changes is outlined in the attached Planning Commission memorandum. The Planning Commission reviewed the code change at the September 11, 2018 regular meeting. The Commission voted in favor by a 6-1 vote for the proposed change. Fiscal Impact: None anticipated. Attachments: Staff report to Planning Commission Attachment “A” to Planning Commission staff report Ordinance No. 18-24 STAFF REPORT TO: Planning Commission FROM: Ben Rhoads, AICP, Senior Planner Cc: Don Clark, Community Development Director DATE: September 6, 2018 RE: Adopting Code Chapter 53 (Landscaping Regulations) Recommendation: Approval of the Code change.
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