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Homecoming 2014 Weekend Class Rep Brooklyn Tech Handbook July 2, 2014 Dear Class Rep: Each year, hundreds of Technites travel from across the country and around the globe to come Home to Tech. Homecoming is a very special occasion, and as a class rep of an anniversary year it is particularly unique. Class Representatives play a pivotal role in the Homecoming planning process, helping to find lost alumni, encouraging class participation, and coordinating special class activities such as class reunions and fundraising for a class gift. In an effort to help our Homecoming Class-Reps, we have designed a simple step-by step guide detailing what one may expect and the best ways of preparing for this celebration. We extend our special thanks to the class reps of the years gone who have added many tips and pointers to make the planning process easier, and we look forward to working with you in preparation for your big event. Thank you for giving your time and effort to help make your classmates’ Homecoming experience the best it can be! With Tech Pride, -Liliya (Magalnik) Nissen ’01 Events and Special Projects Coordinator Class RepHandbook Page 2 Brooklyn Tech Alumni Foundation 2014 Homecoming Class Rep Handbook Homecoming Weekend ’14 • April 4 & 5, 2014 Index of Responsibilities Section I. Be in the Know a. Event Dates and Schedules b. Pricing and Registration c. Hotels, Travel and Parking II. Identify your Class Rep Group and the work that needs to be done a. Class Rep Team and Alumni Contacts b. Class Gift Goals c. Individual Reunion Event Examples III. Outreach Strategy a. Social Media, E-mail, Snail-Mail b. Phone Calls IV. The Checklist V. Summary for Great Class Reunion VI. Procedures for Reunion Transactions VII. Sample Communication a. Survey b. Website c. E-mail VIII. Final Notes Class RepHandbook Page 3 I – Be in the Know (Dates & Schedules) Homecoming Weekend Schedule: www.bthsalumni.org/schedule The 2014 Homecoming Weekend will celebrate Brooklyn Tech! This event will be held on Friday and Saturday of April 4 -5, 2014, respectively, at Tech. Here is a snapshot of the two days: Homecoming Friday April 4, 2014, 8:30AM Registration South Elliott Place & DeKalb Avenue Entrance Auditorium Presentation Explore Brooklyn Tech See Tech today and reminisce about Tech's yesterday. Activities Fair Lunch at Junior’s Restaurant Enjoy “Brooklyn” cuisine at the world-famous Junior’s Restaurant, just four blocks from Tech. Homecoming Saturday April 5, 2014, 9:15AM Registration and Meet and Greet Catch up with your classmates, teammates and friends in the 1st Floor Gym. A light breakfast will be served. Assembly Relive great memories as you enter Tech’s beautifully restored Auditorium for an exciting program that includes a tribute to the anniversary classes, to the first generations of Technites, a 90 th Anniversary Salute and Alumni Foundation updates. Luncheon in the 7 th Floor Cafeteria Sit with your classmates and enjoy a catered lunch and entertainment by current Tech students. Back to School A taste of Tech today: Talk with faculty and students in labs and classrooms; view club exhibits and curriculum demonstrations and attend a session on a Tech major. Purchase Tech’s 90 th Anniversary merchandise and memorabilia before you leave! Many of Tech’s retired teachers also come back for Homecoming. Mr. Kettenbeil, Ms. Fiore, Mr. Voyticky, Coach Cuzzocrea, Mr. DiBenedetto, Mr. Kaufman, Mrs. Kaufman, and many others make a point to come back to see their former students. Class RepHandbook Page 4 I – Be in the Know (Pricing and Registration) FRIDAY, APRIL 4th: School Tour & Lunch at Junior’s Attendees: $50 per person* Children are admitted for free and parents can purchase separate meals at Junior’s if necessary. SATURDAY, APRIL 5th: Homecoming Day All Attendees: $70 per person* School-age children $15 per person Homecoming Journal Business Cards and Ads (Deadline: March 22, 2014) Full Page, 5” x 8” (vert.) - $250 Half Page, 5” x 4” (horiz.) - $125 Business Card Advertisement - $40 Actual card or high resolution e-mail image only. Black & white art only. Faxed copy will not be accepted. Art work should be e-mailed to [email protected] *These are prices are tentative. Event ticket costs for adults will be subject to a $10-$15 increase two weeks prior to the event. TO REGISTER Please visit: www.bthsalumni.org/registration The Brooklyn Tech Alumni Foundation will NOT be taking Homecoming registration over the phone. Tickets may be purchased over the internet, or by check/credit card through regular mail. TICKETS AND REGISTRATION The Brooklyn Tech Alumni Foundation does not mail event tickets for registration. Attendees who purchase tickets over the internet will receive a confirmation e-mail. All others may communicate with their class representatives about registration lists. The day of the event all registrants will receive a name tag along with a welcome packet. Class RepHandbook Page 5 I – Be in the Know (Hotels, Travel & Parking) A block of rooms at four area hotels will be available for Homecoming Weekend. Please pay close attention to the reservation deadlines. Due to a recent boom in the area the hotels have set the deadline to 45 days before the event date!!! ∩U Hotel - Brooklyn Sheraton - Brooklyn 85 Smith Street 228 Duffield Street Brooklyn, NY 11201 Brooklyn, NY 11201 718.852.8585 p (718) 855-1900 347.227.4854 d www.Sheraton.com/Brooklyn www.nuhotelbrooklyn.com (Mention Brooklyn Tech Alumni Foundation by (Mention Brooklyn Tech Alumni Foundation by phone for the reduced rate, starting at $229) phone for the reduced rate, starting at $239) Reservation Deadline: February 16, 2014 Reservation Deadline: February 16, 2014 Hotel Indigo . 229 Duffield Street Brooklyn, NY 11201 (718) 254-7800 - Ask for Maleta www.hotelindigo.com (Mention Brooklyn Tech Alumni Foundation by name for a reduced rate, starting at $219) Reservation Deadline: February 16, 2014 GETING TO TECH: For online map users: Brooklyn Tech is located at 29 Fort Greene Place, Brooklyn NY 11217 Tech is easily accessed by Mass Transit. The A, C, G, B, D, M, N, Q, R, W, 2, 3, 4 and 5 trains. Take the 2, 3, 4, 5, M, N, Q, R or W to the Atlantic Avenue Station. Tech is three blocks East and two blocks North. Take the G train to the Fulton Street Station which stops at the corner of Fulton Street and Fort Greene Place. Take the C train to the Lafayette Avenue station, exit at South Portland, walk three blocks west and one block north to Tech. By Bus, Tech is easily accessed by the B25, B26, B38 and B52 buses. If you intend to drive from Manhattan, travel south on Flatbush Avenue Extension after crossing Brooklyn or Manhattan Bridge, turn left on Fulton Street, travel two blocks to Ashland Place and turn right to access GGMC Parking lot, or turn left to access Discount Parking, Inc. From Northern Long Island, take Brooklyn Queens Expressway (BQE) to Tillary Street exit, bear left immediately upon exiting ramp, turn left onto Flatbush Avenue and follow directions above. From Central or Southern Long Island take Belt Parkway, exit at North Conduit Blvd., No. Conduit will become Atlantic Avenue, continue on Atlantic Avenue to Vanderbilt Avenue, turn right and travel approximately five blocks to DeKalb Avenue, turn left onto DeKalb Avenue, continue to Ashland Place, indoor parking facility will be on your left. PARKING: For online map users: please visit this page for a list of parking garages Class RepHandbook Page 6 II – Your Class Rep Team (Alumni Contacts) Building a Class Rep Team The Class Rep job is most easily done in a team. The Alumni staff will work with you to try to build a team of 3-5 to help share the workload. If your team decides to plan a large or formal event, you will need a larger team. The workload can be divided, so that each person is responsible for a different task (one rep looks for lost classmates, one rep plans a reunion event, another calls and sends emails to classmates to encourage attendance, etc.), or tasks like lost list research and outreach to classmates can be shared by all. How you divide the work is completely up to your team and, again, the staff is here to offer support and guidance. You will find a contact list of all 2014 Homecoming Class Reps below. We encourage you to talk to them to discuss strategies for Homecoming Weekend attendance and interest in a class-specific event. Helpful Contacts to Know Brooklyn Tech Alumni Foundation Office Liliya Nissen (primary) Elizabeth Sciabarra Events and Special Projects Coordinator Executive Director Email: [email protected] Email: [email protected] Daytime: (718) 797-2285 Daytime: (718) 797-2285 Class Rep Resources: Please feel free to reach out to these class-reps with questions Robert Comparato ’59 Michelle Gay ’87 [email protected] [email protected] Key Area: Data Mining and Planning Key Area: Data Mining & Event Planning Frank Luszcz ’61 [email protected] Naneka Brathwaite ’92 Key area: Web Building, Event Planning, [email protected] Fundraising Key Area: Venue Research, Fundraising, Gala Planning Michael Anatole ’81 [email protected] Sean McNair ’02 Key area: Social Media & Planning [email protected] Key Area: Event Planning, Social Media & people gathering Class RepHandbook Page 7 II – Your Class Rep Team (Class Gift Goals) Each class is strongly encouraged to work towards a class gift for their anniversary year. Here is a chart of how the classes previously fundraised during Homecoming 2013. Fund ID Gift Count Cash 03 Gift 55 $2,125.94 53 Gift 14 $1,840.00 61 Gift 32 $6,205.00 63 Gift 59 $11,319.00 73 Gift 12 $663.00 78 Gift 16 $1,755.00 83 Gift 27 $2,020.00 88 Gift 2 $200.00 93 Gift 16 $1,355.00 Grand $27,482.94 Totals: 233 Gift(s) listed 220 Donor(s) listed Class Gift Goals are established following an initial meeting with class representatives, and in some cases, a survey.
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