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Employee Handbook for Staff

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Employee Handbook for Staff EMPLOYEE HANDBOOK FOR STAFF TABLE OF CONTENTS About The University ........................................................................................................ 4 Introduction ........................................................................................................................ 6 WORKPLACE CONDUCT ................................................................................................. 7 Attendance (Absenteeism, Tardiness & Job Abandonment) ...............................................7 Business Conduct .................................................................................................................... 10 Equal Employment Opportunity (EEO) .................................................................................. 17 Nepotism ...................................................................................................................................18 Personal Business, Visitors, and Pets .................................................................................. 20 Smoking/Nonsmoking ............................................................................................................. 20 Social Media .............................................................................................................................. 21 Solicitations .............................................................................................................................. 23 Substance Abuse ..................................................................................................................... 24 Treatment Of Confidential Information .................................................................................. 25 University of Chicago Policy on Harassment, Discrimination & Sexual Misconduct1 .... 29 I. Introduction ........................................................................................................................ 29 IV. Sexual Misconduct and Definitions .............................................................................. 31 V. Consent ............................................................................................................................. 34 VII. Important Principles ...................................................................................................... 37 University Reporting Options ............................................................................................. 37 VIII. Prevention and Education Programs ......................................................................... 43 IX. Informal Resolution of Complaints ............................................................................... 44 No Trespass/Ban Policy .......................................................................................................... 60 TIME OFF .......................................................................................................................... 61 Bereavement Leave ................................................................................................................. 61 FMLA ..........................................................................................................................................63 Jury Duty ...................................................................................................................................68 Medical Leave Of Absence (MLOA) ....................................................................................... 69 Military Leave ............................................................................................................................ 70 Personal Holidays .................................................................................................................... 70 Personal Leave Of Absence.................................................................................................... 72 School Visitation ...................................................................................................................... 74 Short-Term Disability ............................................................................................................... 75 Sick Leave ................................................................................................................................. 77 University Holidays .................................................................................................................. 80 Vacation .....................................................................................................................................80 Victims’ Economic Security And Safety Leave (VESSA) .................................................... 84 MISCELLANEOUS ........................................................................................................... 87 Americans with Disabilities Act (ADA) .................................................................................. 87 Employee Handbook – Staff (June 2018) Page 2 Benefits Eligibility & Dependent Coverage ........................................................................... 87 Employee Work Schedules ..................................................................................................... 88 Employee Access To Personnel Records ............................................................................. 88 Flexible Work Arrangements .................................................................................................. 90 Identification Card .................................................................................................................... 92 Information Systems ................................................................................................................ 92 Inventions, Discoveries, And Software ................................................................................. 92 Probationary Period ................................................................................................................. 94 Progressive Corrective Action ............................................................................................... 94 Termination Of Employment ................................................................................................... 96 Unscheduled Closings ............................................................................................................ 99 Workers Compensation ......................................................................................................... 100 Talent Acquisition .................................................................................................................. 101 Sponsorship of Foreign Nationals ....................................................................................... 106 Acknowledgement ......................................................................................................... 108 Employee Handbook – Staff (June 2018) Page 3 Motto ABOUT THE University Crescat scientia; vita excolatur Let knowledge grow from more to more; and so be human life enriched. Working at the University of Chicago is a unique and enriching First Classes: 1892 experience. The University of Chicago is one of the world’s great Founder: John D. Rockefeller intellectual communities with professional museums, theater, concerts, and lectures. Located in the community of Hyde Park Students on Chicago’s South Side, just 15 minutes from the city center, the 5,971 Undergraduate Students University of Chicago is uniquely positioned to contribute to, and 10,045 Graduate, Professional, and Other draw from, the strength and diversity of this world-class Students metropolis. We also have made an unforgettable mark on the Faculty & Staff world at large. 2,350 Faculty and Other Academic Personnel Our faculty and students are pioneers, discoverers, teachers, 90 Nobel Prize Winners, including 6 scholars, and change agents. We ask tough questions and current faculty pursue knowledge with rigor because we believe in the power of Research ideas. Committed to scholarship of the highest order, our faculty Manager of Argonne National Laboratory has made major contributions to existing bodies of knowledge and Fermi National Accelerator (in and to the creation of new fields of study. REM sleep was partnership); affiliated with the Marine discovered and carbon 14 dating was developed here. Our Biological Laboratory scientists laid the mathematical foundations of genetic evolution; executed the first controlled, self-sustaining nuclear chain Undergraduate College: offering 50 reaction; conceived the study of black holes; and performed the majors and 24 minors nation’s first living-donor liver transplant. Researchers here have expanded our understanding of dinosaur evolution; reconstructed Graduate Divisions the evolution of the early universe; proved that chromosomal Biological Sciences defects can lead to cancer; and pioneered scientific archaeology Humanities of the ancient Near East. Physical Sciences Social Sciences Our impact on American higher education is legendary. It was Graduate Professional Schools here that the four-quarter system was developed and adult Divinity School extension courses in the liberal arts were first conceived. We Chicago Booth School of Business forever changed business education with the first executive MBA Law School program, in 1943. Our program of general education for Pritzker School of Medicine Harris School of Public Policy undergraduates has been copied
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