SOUTH EAST COMMUNITY ASSEMBLY

Meeting held 18th March 20 10 , at the Methodist Church , Chapel Street, Mosborough

PRESENT: Councillors Chris Rosling-Josephs (Chair), David Barker, Denise Fox, Bryan Lodge, Mike Pye, Mick Rooney, Ray Satur, Gail Smith and Chris Tutt.

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1. WELCOME TO THE MEETING Councillor Chris Rosling-Josephs welcomed members of the public to the Community Assembly meeting.

2. APOLOGIES FOR ABSENCE FROM MEMBERS OF THE ASSEMBLY Apologies for absence were submitted from Councillors Marjorie Barker, Helen Mirfin-Boukouris and Ian Saunders.

3. DECLARATIONS OF INTEREST Councillor Bryan Lodge declared a prejudicial interest in Item 8 on the agenda, Climate Change Fund, as a non-playing member of Hollinsend Cricket Club.

4. MINUTES The minutes of the meeting of the Assembly held on 10th December 2009, were approved as a correct record, subject to the words “working with the Landscape Trust” being substituted for the words “working with the Parks and Countryside Service”, in the second paragraph on page 5 of the minutes.

5. PUBLIC QUESTIONS AND PETITIONS Public Questions

Golden Keys Public House Eric Staniland, and Tenants’ and Community Association (TACA), asked why residents had not been informed about the closure of the Golden Keys Public House on Westfield. In response, David Luck, Community Assembly Manager, stated that there was a proposal to purchase the Golden Keys, using Central Government funding, and use it as a youth facility. He stated that consultation had shown that people were afraid to use the Westfield Centre at night due to the anti-social activities taking place there. Mr. Luck stated that a petition had been submitted regarding the lack of facilities for young people in the Westfield area, and two years ago Councillors had been approached by the brewery who owned the Golden Keys to ask if they knew of a buyer who might be interested in the property.

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David Luck informed Mr. Staniland that Assembly officers would be attending a meeting of the Westfield TARA to discuss the proposal for the Golden Keys, and added that it was an opportunity to provide something positive for young people in the Westfield area.

Rainbow Fields Project Eric Staniland stated that the Hackenthorpe and Birley TACA had been working on the Rainbow Fields project for around four years. The land had been handed over for community use by the developer who had previously leased it and, following discussions with the Council, it was agreed that the land would return to Council ownership with a view to the TACA raising funds for the development of it. Despite several emails from the TACA to Andy McKie of Development Services, it had not been confirmed by the Council that this would happen. The funding stream of £5,000 from Trafford Hall National Communities Resource Centre had been withdrawn, and the TACA were now asking the Assembly for their assistance in resolving this issue. Councillor Bryan Lodge stated that he was not aware of the reason for the funding being withdrawn, but was trying to obtain information. The Chair informed Mr. Staniland that Assembly officers would investigate this matter and write to him when they had the necessary information.

Moss Valley Wildlife Group Celia Jackson asked whether Councillor Gail Smith could supply her with dates when she would be available for a walkabout in Valley (Bridle Stile) area. Councillor Smith stated that she had no free dates in March but, if Ms. Jackson would like to speak to her after the meeting she would provide her with some dates when she would be available for the walkabout.

Handsworth Sword Dancers Les Seaman enquired about the situation regarding the new community signs, showing the long sword logo, which had been requested in September 2009 by Handsworth Sword Dancers. He stated that no information had been made available at the previous two meetings of the Assembly, and added that Sword Dancers had already been provided with their signs after making a request to the Northern Community Assembly in September 2009. David Luck stated that the Transport and Highways department had been asked to respond to the request for signs, adding that the Assembly had to choose which projects to fund and the signs were not a high priority item. He stated that he should have made the Handsworth Sword Dancers aware of “You Choose” funding, which they would be able to access later this year. Councillor Mick Rooney stated that it had originally been hoped that the signs could be funded from the Delivering for Sheffield budget, and a request had also been made to the Cabinet Member for Culture, Meeting of the South East Community Assembly 18.03.2010 Page 3

Sport and Tourism for funding through the Cultural budget, but unfortunately neither of these requests had been successful. He added that, in comparison to such things as road safety schemes, the signs were not a high priority for the Assembly. The Chair stated that a further request for the signs would be submitted to the Transport and Highways department.

Development at Roger Marsh of Owlthorpe Community Forum asked for formal support from the South East Community Assembly, regarding the proposed development of the playing fields at Crystal Peaks. Roger Pateman, a resident of Waterthorpe, stated that an undertaking was required that neither the eastern or western playing fields would be developed. In response, Councillors David Barker and Gail Smith stated that the campaign to save the playing fields had their full support. Councillor Chris Tutt stated that, even though he was a member of the City Centre, South and East Planning and Highways Area Board, and thus had to be careful not to predetermine his views on any application relating to the playing fields, he appreciated the views of residents regarding such a large development. Councillor Bryan Lodge stated that, in view of the very strong feelings of residents, a consultation should take place, and whatever development was to take place should be undertaken with the full consent of the local community. He added that he and his colleagues from the major opposition party would not dispose of any of the land if they were in a position to do so. When asked for the views of herself and Councillor Tutt, Councillor Gail Smith stated that they considered it was out of the question to develop the two playing fields. Following a suggestion that Councillor Tutt should stand down from the Planning Board to enable him to represent the people in his Ward, it was pointed out that Councillor Tutt would have to leave the meeting of the Planning Board when the Crystal Peaks application was being discussed, if he had an interest in the item. Regarding the sites for the proposed Aldi store, the Chair stated that one was close to the Sam Jones Gym and the other was near the Milestone Public House, both sites being far enough away from local residents not to cause problems. The Chair stated that the community would be consulted regarding any proposals for the development of the playing fields, and the Assembly would facilitate this as much as possible.

Petitions The Assembly received a petition from Eric Staniland, Hackenthorpe and Birley TACA, containing 834 signatures from residents requesting the Council to introduce a Child Safety Zone through Main Street and designated areas of Hackenthorpe; incorporating Birley Spa Lane, Springwater, Cotleigh and Delves areas, Road, Sheffield Road and Church Lane. The petition included Meeting of the South East Community Assembly 18.03.2010 Page 4

a map of the proposed area and a supporting letter from the secretary of Beighton Falcons Football Club. Mr. Staniland stated that there were schools, nurseries, a health clinic and elderly persons’ homes in the proposed area. He added that, in the summer of 2009, a house in the area was almost demolished after being hit by a speeding vehicle. Councillor Bryan Lodge stated that 20mph zones were expensive to install and the Police would only enforce the speed limit if road humps and signs were in place. He added that these engineering measures in the proposed area could cost as much as £250,000, when the Assembly only had a budget of £275,000 across all four of its Wards. Members agreed (a) to support the petitioners regarding the installation of a 20mph Child Safety Zone in the proposed area; and (b) to request that the petition be referred to the Cabinet Member for Sustainable Transport and Streetscene, the Executive Director, Place Portfolio, and the Head of the Transport and Highways department.

6. FUNDIN G AVAILABLE TO THE SOUTH EAST COMMUNITY ASSEMBLY IN 2010/2011 THROUGH ITS DISCRETIONARY BUDGET and THE SHEFFIELD FOOD FESTIVAL Members considered a report of the Community Assembly Manager on the funding available to the Assembly in 2010/2011, through its discretionary budget, and Sheffield Food Festival funding . Based on the four key priorities of the Assembly’s Community Plan, the report contained recommendations for the allocation of the funding to various projects in the Assembly area. In addition to the £289,000 discretionary budget, the Assembly had been allocated £3,000 from City-wide funds towards the Sheffield Food Festival, which would take place in June 2010. It was proposed that this funding be used to identify a suitable provider to deliver an event in the South East of Sheffield. Malcolm Green stated that the Assembly appeared to be doing a lot for young people but not much for older people in the area. He added that there had been no funding for equipment for older people through the Charnock Masterplan. Councillor Bryan Lodge stated that the Assembly had allocated £4,500 towards the Masterplan, to allow the amphitheatre to be completed. He informed Mr. Green that funding may be available through You Choose monies in this financial year, but added that there were other areas that were more in need of discretionary budget funding. Jo Willis, Activity Sheffield, informed Mr. Green that the Older People’s Activity Worker could liaise with him regarding provision for older people through the Charnock Masterplan. A member of the public asked who made the decision about where Neighbourhood Environmental Action Teams (NEATs) worked; adding that some work was needed at Ochre Dike Lane. The Chair informed him that local Councillors were aware of the areas where NEATs were required to work. He advised him to contact Meeting of the South East Community Assembly 18.03.2010 Page 5

the Council and request that a NEAT carry out work at Ochre Dike Lane. RESOLVED: That (a) the information contained in the report now submitted, together with the comments now made, be noted; and (b) the South East Community Assembly (i) regard having been had to the Sheffield City Strategy and to the relevant guidance of the Secretary of State, confirms its belief that the granting of funding as envisaged in the report is likely to achieve the promotion and improvement of the economic, social and environmental well-being of residents in the Wards of Woodhouse, Birley, Beighton and Mosborough; (ii) subject to confirmation of funds for the Community Assembly, and to the Director of Neighbourhood Renewal and Partnerships, in consultation with the Chair of the Community Assembly, being authorised to vary the amount of the grants by not more than ten per cent in each case, agrees to allocate £252,000 for the following projects:-

• Fund for initiatives to address anti-social behaviour - £10,000 • Environmental improvements - £15,000 • Neighbourhood Environmental Action Team - £26,000 • Tree work - £8,000 • Parks review - £15,000 • Summer young people’s activities - £10,000 • Open access provision for young people - £15,000 • Young people’s safety activities - £10,000 • Development of a South East Young People’s Panel - £5,000 • You Choose events - £50,000 • Older people’s activity worker - £21,000 • Westfield Citizens’ Advice worker - £7,000 • Ward budgets - £60,000

(iii) agrees that the £3,000 allocated to the Community Assembly towards the Sheffield Food Festival is used to commission a provider to deliver an event in the South East as part of the Festival, and authorises the Director of Neighbourhood Renewal and Partnerships, in consultation with the Chair of the Community Assembly, to enter into a funding agreement with a suitable provider; (iv) authorises the Director of Neighbourhood Renewal and Partnerships to (A) approve the allocation of funding to projects supported at You Choose events, and, in consultation with the Chair of the Community Assembly and relevant Ward Members, the allocation of funding to projects from the Ward budgets, on the proviso that details of any such expenditure incurred be reported to the next meeting of the Community Assembly, and (B) agree, in consultation with the Director of Legal Services, the terms on which all the funding agreed at this meeting is made available and to complete funding agreements with the organisations concerned and any other related documents that she considers appropriate; and Meeting of the South East Community Assembly 18.03.2010 Page 6

(v) agrees the proposed arrangements and timetable for implementing the projects to be supported by the Community Assembly, as outlined in Section 3 of the report.

7. HIGHWAYS BUDGET Members considered a report of the Community Assembly Manager which set out proposals on how to approach the allocation of the £275,000 provisional budget, which Assemblies would receive from the Council’s Local Transport Plan (LTP) funding. In addition to this funding, a further £67,000 was to be carried over from the 2009/10 highways budget. Dave Luck, Community Assembly Manager, stated that the budget proposals were as follows:-

• £40,000 for small schemes, with a minimum of £5,000 per Ward and a maximum of £10,000 per Ward. Any underspend to be reallocated to large schemes.

• £235,000 for large schemes, plus the £67,000 underspend from 2009/10, giving a budget total of £302,000.

It was proposed that each Ward should nominate two large schemes for initial assessment, although this would not guarantee their completion or preclude other schemes from consideration. Within the two large schemes, each Ward should include one large scheme which had been proposed in 2009/10. This meant that the initial schemes to be assessed were as follows:-

Birley Ward  Truckpave at Birley Spa shops to provide additional parking  Truckpave at White Lane on service road shops, from Carson Mount to Lister Avenue Beighton Ward  Crossing measures at Beighton Road/Main Street, Hackenthorpe  Chicane style traffic calming at Eckington Road, near Westfield School Woodhouse Ward  Traffic calming measures on Beighton Road, Woodhouse, between Station Road and Greengate Lane, to improve traffic flow, and refuge island on Beaver Hill Road  Tannery Street, Woodhouse - improvements to zebra crossing Mosborough Ward  Footpath extension at Eckington Way/Halfway tram stop to Owlthorpe Greenway  Second scheme to be confirmed

Regarding the problems at Donetsk Way, the Chair stated that the Assembly were investigating this, but it was a big issue because of tram tracks at the location. The Highways Agency and the Passenger Transport Executive were already investigating the problem, and it may be possible that some central South Yorkshire Meeting of the South East Community Assembly 18.03.2010 Page 7

funding may be available. Areas where there was a high incidence of accidents would have a higher priority than other areas. Assembly officers would contact the Transport and Highways department for an update report regarding Donetsk Way. Assembly officers would also be requested to obtain further information regarding the Moss Way/Ochre Dike /Moorthorpe traffic light system. RESOLVED: That the South East Community Assembly (a) notes the information set out in the report now submitted; (b) agrees the approach to the allocation of funding from the Local Transport Plan budget, in the manner set out in the report at Section 3; and (c) instructs the Director of Neighbourhood Renewal and Partnerships, in consultation with the Head of Transport and Highways and the Director of Legal Services, to agree the terms on which this funding is made available and the completion of funding agreements, and any other related documents considered appropriate.

8. CLIMATE CHANGE FUND Members considered a report of the Community Assembly Manager, outlining various applications which had been received for funding from the South East Community Assembly Climate Change Fund. Dave Luck, Community Assembly Manager, stated that, of the £50,000 allocated to the Assembly, £24,438 had been allocated to projects in December 2009. Nine applications, totalling £41,055, had been received for the remaining funding of £25,562, as detailed in the report. RESOLVED: That the South East Community Assembly (a) notes the information set out in the report now submitted; (b) regard having been had to the Sheffield City Strategy and to the relevant guidance of the Secretary of State, confirms its belief that the granting of funding as envisaged in the report is likely to achieve the promotion and improvement of the environmental well-being of residents within the South East Community Assembly area; (c) approves the recommendation set out in Section 3 of the report, to fund the following Climate Change Fund applications at a total cost of £25,562:-

• Beighton Methodist Church • Emmanuel Church (2 applications) • Hollinsend Cricket Club (part funding) • South East Sheffield Citizens Advice Bureau

(d) agrees that if appropriate to achieve the purpose of the grant, the grants may be varied by not more than ten per cent in each case, subject to funding being available; and (e) requests and authorises the Director of Neighbourhood Renewal and Partnerships, in consultation with the Director of Legal Services, to agree the terms on which this funding is made available and the completion of funding agreements for the projects mentioned in Meeting of the South East Community Assembly 18.03.2010 Page 8

the report and any other related documents that she considers appropriate (NOTE: Councillor Bryan Lodge, having declared a prejudicial interest in the above item of business, left the meeting during its consideration and took no part in the discussion or voting thereon).

9. ANY OTHER BUSINESS Liam Richardson - Excel Sports Liam Richardson informed Members that, after practicing martial arts for 14 years, he had opened his own school. He and his partner had reached the final of Britain’s Got Talent in 2008, under the name of ‘Strike’. He added that they had won many competitions. He stated that their main passion was to pass on their skills to children and adults, and currently they had around 150 pupils. Their work involved delivering workshops in schools regarding anti-bullying and nutrition, and teaching adults and children in the communities around Beighton, Eckington and Handsworth. Mr. Richardson stated that the next step for Excel Sports was to open a full-time academy, and a site had been found in Beighton, close to Direct Cars, which was the perfect size for their academy. He added that they had the support of the Police and Westfield School, and he was at the meeting to ask the Community Assembly to support their planning application. A member of the public stated that it was good to see that Excel Sports were teaching children at a young age, engaging with them before they had the chance to get into trouble. Jo Willis stated that Activity Sheffield would be happy to work in partnership with Excel Sports. Members (a) thanked Liam Richardson for attending the meeting; and (b) agreed to send a letter of support regarding the planning application for the new academy.

Councillor Chris Tutt The Chair informed the meeting of the retirement of Councillor Chris Tutt, adding that this would be his last Assembly meeting. Councillor Gail Smith stated that she had known Councillor Tutt for more than 25 years, and added that the people of Mosborough Ward would miss him.

Councillor Mike Pye The Chair informed the meeting of the retirement of Councillor Mike Pye, adding that this would also be his last Assembly meeting. Councillor Bryan Lodge stated that Councillor Pye was well known in the Birley Ward, and it had been a privilege to work with him. A member of the public stated that he had known Councillor Pye for a number of years, and paid tribute to his dedicated work in the Birley Ward. RESOLVED: That the South East Community Assembly wishes to place on record its thanks and deep appreciation of the work undertaken by Meeting of the South East Community Assembly 18.03.2010 Page 9

Councillors Chris Tutt and Mike Pye, within the Mosborough and Birley Wards.

10. DATE OF NEXT MEETING The Assembly noted that the next meeting would be held on Thursday, 24th June, 2010, at 7.00 p.m., at a venue to be confirmed.