AGENDA SCHOOL ADMINISTRATIVE UNIT NO. 12 Office of The

AGENDA

SCHOOL ADMINISTRATIVE UNIT NO. 12 Office of the Superintendent of Schools Londonderry, New Hampshire 03053

The meeting of the Londonderry School Board will be held on Tuesday, July 14, 2020 at 7:00PM at the Londonderry High School, 195 Mammoth Road, Londonderry, NH in the LHS Cafeteria. In light of the current health crisis, we will be observing social distancing guidelines in this evening’s meeting. The meeting will also be broadcast on local Cable Access Ch. 21, and on YouTube on the District’s channel.

7:00 PM 1. Call To Order

2. Pledge of Allegiance

7:05 PM 3. Questions, Announcements and Presentations

3.1 Update on the LHS Seniors July Events - Jay Parent

7:25 PM 4. Consent Agenda

4.1 Resignation(s):

Susan Rouse Office Assistant Middle School Jessica Marre SPED Assistant1 Middle School

4.2 Minutes: June 16, 2020

4.3 Meetings:

July 21, 2020* Workshop on Models 7:00PM LHS Gym* for Reopening August 4, 2020 Public Hearing* & 7:00PM LHS Cafe* Regular Meeting August 25, 2020 Building Tours 6:00PM-6:30PM North School 6:45PM-7:15PM Middle School 7:30PM-8:00PM Matthew Thornton August 27, 2020 Building Tours 6:00PM-6:30PM South School 6:45PM-7:15PM Moose Hill 7:30PM-8:00PM High School September 1, 2020 Regular Meeting 7:00PM Town Offices *Denotes change.

7:30 PM 5. Committee Reports

5.1 Student Council – Allison Iaconis

5.2 Teacher Liaison – Caitlin Bennett

5.3 School Board Liaison Reports

July 14, 2020

7:45 PM 6. Deliberations

6.1 To see what action(s) the Board will take regarding the open School District Clerk position

8:00 PM 7. Superintendent’s Report

7.1 Overview of Possible Models for Reopening the Schools - Scott Laliberte, Dan Black, Kim Carpinone, and Peter Curro

7.2 Remote Learning Support Funds - Kim Carpinone

7.3 1st Close Financial Report - Peter Curro

9:00 PM 8. Non-Public Session

Non-Public Session requested under RSA 91-A:3, Section II (b) and (c).

8.1 Personnel Nomination(s)

8.2 Personnel Update

9. Adjournment

(Please note: In addition to the items listed on the agenda the Board may consider other matters not on the posted agenda and they may enter a non-public session or convene in non-meeting session in accordance with RSA 91-A if the need arises.) Londonderry High School Memo

To: Scott Laliberte and the School Board

From: Jason Parent

Copy:

Date: July 10, 2020

Re: Detailed Plans for Senior Events July 27 – July 31, 2020

Good afternoon colleagues, Attached, please find our safety guidelines and final plans to carry out three senior events for the Class of 2020. We hope to have the school board’s ultimate support of these events based upon this updated information.

Sincerely, Jay Parent Principal Londonderry High School

LONDONDERRY SCHOOL DISTRICT 2020 SENIOR EVENTS

The Londonderry School District is excited to celebrate the Class of 2020 in a safe and responsible manner. Working closely with class officers and advisors, local officials, district office personnel, and the school board, the administration is carefully planning three senior events on July 27th, 29th, and 31st that remain significant milestones for our seniors. As we continue to navigate the Covid-19 pandemic and current state of emergency, we are still committed to offering a Senior Social, Baccalaureate / Graduation, and a Prom that complies with guidance received from the State of NH, the Department of Education, the Town of Londonderry, and the LSD.

To make these events as safe as possible during this pandemic, the Londonderry School District requests that all participants follow the safety guidelines below, which are designed to reduce the risk of exposure to Covid-19 for seniors and their guests. Graduates and attendees must recognize that there is an inherent risk of and exposure to Covid -19 in large gatherings such as a senior social, graduation, and prom. You are solely responsible for determining if you or your minor child/ward are physically fit, Covid-19 free, and healthy enough to participate and/or attend any or all of these events. By choosing to participate / attend, however, you are voluntarily assuming the risk associated with the possible exposure to Covid-19. Arrangements for seniors and families who choose not to attend graduation will be made by Londonderry HS.

SAFTEY RULES / GUIDELINES:

1. Stay home if feeling ill: Seniors or attendees who have symptoms should stay home. If you have been exposed to COVID-19 or if diagnosed with COVID-19, you must stay home. If you are particularly vulnerable to COVID-19 according to the CDC, either due to age or underlying health conditions you are encouraged to consider your individual risk and whether you would be safer not to attend. 2. Before attending, complete this self-screen and if the answer is yes to any, please stay home: a. Have you been in close contact with a confirmed case of COVID-19? b. Have you had a fever or felt feverish in the last 72 hours? Anyone with a temperature should not attend. c. Are you experiencing respiratory symptoms including runny nose, sore throat, cough, or shortness of breath? d. Are you experiencing any new muscle aches or chills? e. Have you experienced any new change in your sense of taste or smell? 3. Increase hygiene practices, including: a. Wash hands and use hand sanitizer frequently. b. Avoid touching the face, eyes or mouth. c. Practice good respiratory etiquette, including coughing/sneezing into a tissue or your elbow rather than hands. 4. Wear a cloth face covering: While participating in or in attending events please wear a cloth face covering to help protect against the spread of the virus. Prior to attendance you should review the CDC’s guidance on use of cloth face coverings. Seniors will be required to have a face mask when social distancing cannot be attained. 5. Practice social distancing: All seniors and attendees must maintain safe social distancing, which means keeping a distance of at least 6 or more feet between one another at all times. That means no high fives or hugging anyone other than your own family members with whom you live. Thank you for your cooperation!

CONGRATULATIONS GRADUATES!

Senior Social Plan

Class of 2020 GENERAL INFORMATION ● Social distancing is readily available due to the amount of outdoor space at LHS. ● There will be 10-12 hand sanitizer stations throughout the outdoor space. ● Dining services will be offering box lunches. Only 10 students at a time will be picking up their box lunches (based on a preset schedule)with masks on and 6 feet social distancing protocols will be in place. ● Students will have the opportunity to bring their own chair or blanket. ● This will be an event for Londonderry High School seniors only. ● The DJ will be set up outdoors. The hired DJ for the Senior Social is the same DJ that was at the senior parade. ● A single entrance will be used (main lot) and a single exit will be used (plateau). ● Police detail hired for the event.(one at entrance and exits areas and others will be floater) ● Restrooms will be monitored and routinely cleaned by LHS custodial staff based on school requirements. ● All guests will be required to bring and wear a mask when social distancing is not possible Entering and exiting the event

Students will be parking in the main lot and entering through main lot at 5 pm

Students will be asked to exit from the plateau and across the front of the school

The entrance and exit will have barriers to block any cars from going behind the school

The entrance and exit will have an oﬃcer Timeline

The event will start at 5:00 pm, students must be checked in by 5:15pm.

Dinner will be served from 5:15 to 6:15

Activities will be oﬀered from 5:00 pm to 8:30 pm Activities ● DJ ● BBQ ● Corn Hole ● Wiﬄeball ● Ladder Ball ● Speedminton ● Football (throwing only) ● Soccer (passing only) ● Frisbee ● Bocce ● Can Jam ● Spike Ball ● Kickball Location of the activities

● DJ: Area below the press box (paved)

● BBQ: Concession stand

● Corn Hole: Panther Park

● Wiﬄeball: Varsity baseball and JV baseball

● Ladder Ball: Panther Park

● Spike Ball: Panther Park

● Kickball: Softball ﬁeld Location of the activities

● Walking: Area around the concession stand and JV baseball ﬁeld now that the track is being updated

● Football (throwing only): Varsity Football Field

● Soccer (passing only): Varsity Soccer Field

● Frisbee: Varsity Football Field

● Bocce: Panther Park

● Can Jam: Panther Park Food Options

Meal Option One: Meal Option Three: Hamburgers/Cheeseburger Grilled Chicken Sandwich Lettuce & Tomato Lettuce & Tomato Chips Chips Watermelon Watermelon Tortellini salad Tortellini salad Garden salad Garden salad Dessert Dessert

Meal Option Two: Meal Option Four: 2 Hot Dogs Veggie Burger Chips Chips Watermelon Watermelon Tortellini salad Tortellini salad Garden salad Garden salad Dessert Dessert Food Planning

● Sign Up Genius will be utilized for dining time slots in groups of 10 ● Groups of 10 will be asked to go to the concession stand at their designated time slot ● Dinners will be box dinners ● Meal choices will be selected prior to the event with Sign Up Genius or Google Forms Londonderry School District 2020 Senior Event Guidelines

2. Before attending, complete this self-screen and if the answer is yes to any, please stay home: a. Have you been in close contact with a confirmed case of COVID-19? b. Have you had a fever or felt feverish in the last 72 hours? Anyone with a temperature should not attend. c. Are you experiencing respiratory symptoms including runny nose, sore throat, cough, or shortness of breath? d. Are you experiencing any new muscle aches or chills? e. Have you experienced any new change in your sense of taste or smell? Londonderry School District 2020 Senior Event Guidelines

3. Increase hygiene practices, including: a. Wash hands and use hand sanitizer frequently. b. Avoid touching the face, eyes or mouth. c. Practice good respiratory etiquette, including coughing/sneezing into a tissue or your elbow rather than hands.

4. Wear a cloth face covering: While participating in or in attending events please wear a cloth face covering to help protect against the spread of the virus. Prior to attendance you should review the CDC’s guidance on use of cloth face coverings. Seniors will be required to have a face mask when social distancing cannot be attained.

5. Practice social distancing: All seniors and attendees must maintain safe social distancing, which means keeping a distance of at least 6 or more feet between one another at all times. That means no high fives or hugging anyone other than your own family members with whom you live. Thank you for your cooperation! Londonderry High School Baccalaureate and Graduation Date, Time, and Place: Wednesday, July 29th at 7:00 pm on the LHS Football Field. (Rain Date, Thursday, July 30th). Report time for Graduates & Guests: 5:30 – 6:00 pm. The campus and parking will be closed in the afternoon prior to the event. Parking: Admin Parking is behind the gym. Teacher Parking is behind the high school. Graduates and Guests (together to limit amount of vehicles) will park in the Main Lot or Plateau. Tickets and Entrance: Four tickets for each graduate were issued on July 8th. Tickets are for immediate family members and it is a local event. They need to be presented at one of the designated receiving areas for admission. Four Admission tables will be set up in the following areas: Concession Stand and Thibodeau Memorial Garden (coming from Main lot), Plateau ramp (from Plateau lot), or outside the north end-zone (if you’re coming from the middle school). Graduates will report, in Cap & Gown and with a mask, to the Track Field by 6:00 pm where they will be lined up by Alphabet / House, and given directions for the ceremonies. Seating: Graduates will be seated together as an entire class, all 6’ apart. The Class of 2020 will be presented in alphabetical order with two sections of 15 seats in each row, with 12 rows in each section, and a ten-yard middle aisle in between. This stretches the rectangular seating for the Class of 2020 and LHS Teachers from the 15-yard line to the 45-yard line on each half of the football field. Administrators and School Board Members will be seated on or off stage, socially distanced. Family members can find end-zone seating on either side, the stands where the band plays and / or crowd sits for games, along or above the retaining walls, or on the outside of football field or baseball field. We ask families to please bring chairs, as we chose to prioritize our budget with professional staging, lighting, sound, and video. Please sit together by family, 6’ apart from other families. No guests are allowed in the graduate seating or staging area. Viewing: A professional stage with lighting and sound system will stretch between 1st and 2nd base of the JV baseball field facing the press box. A 25’ video wall to the left of that will also project video for those seated at a distance. At sunset, the football and soccer fields will be lighted. The ceremonies will be broadcasted on our local cable station and also be live-streamed. Bathrooms and Sanitary Stations: Bathrooms will be available at the concession stand and in our music room area, just like they are for football games. We will also have 12 porta-potties set up around the perimeter of the stadium. Hand sanitizer and disposable masks will be available at each admission station but we ask you to please bring your own and comply to safety guidelines. Baccalaureate (portion of the) Ceremony: Seniors will be marched in from the track to their seats at 7:00 pm. We will begin the Baccalaureate with traditional speeches and performances that will be made on or in front of the stage. Following that, our seniors will individually stand to be recognized for achievement or for a scholarship they earned through the generous donations from those inside and outside of our community. Instead of going up to the stage to receive the scholarship, we will have it in their diploma when they receive that during the graduation portion of the ceremony. Graduation (portion of the) Ceremony: We will then transition to the Graduation Ceremony where again, we’ll take a traditional approach with a welcome, recognition of our Top 10 Academicians, followed by speeches, the class gift, and presentation of the class. Students will then rise by row, and we’ll have five students in a que (socially distanced) just off the stage. When their name is called, they will then proceed onto the stage to individually receive their diploma which will be placed (by administration with gloves) onto a small table where the graduate will pick it up. Each graduate will then exit the stage and a professional picture will be taken of them holding their diploma. Those photos will later be made available for order online. They will then return to the row they’re seated in, and proceed to each chair in that row, as names are called (so they have 6’ distancing markers in place) unit they return to their original seat. Once the entire row is called, the next row will rise for recognition, led by our Marshalls. Recessional and Exiting the Campus: At the end of the graduation ceremony, graduates will march out from back to front (heading up the ramp near the football stands, and onto the soccer field. The two fields will remain lit for fifteen – twenty minutes following the end of the ceremony to allow guests and graduates to then get to their cars. Londonderry Police will then facilitate traffic onto Mammoth Road from the Plateau and Main Parking lots.

Prom Outdoor Plans

Class of 2020 Safety Protocols ● Indoor capacity will align with current guidelines at the time of prom. ● Buffet style service with masks worn by guests and employees, food will be served by employees, while social distancing is maintained within the service line. ● We have the option to rent a tent to give more space outdoors aside from the two patios. ● Outdoor space at the Castleton will be utilized to promote as many open air opportunities as possible. ● Tables will be seated six people to a table, with enough tables to accommodate our guests. ● This will be an event for current Londonderry High School students only, there will be no students from other towns allowed. ● DJ will be set up outdoors (Prom will end at 10 pm in order to adhere to the noise ordinance of Windham, NH. ● There will be hand sanitizer stations throughout the space indoors and outdoors. ● Restrooms will be monitored and routinely cleaned by employees every 2 hours. ● All guests will be required to bring and wear a mask when social distancing is not possible. Grass area for large tent Outdoor Dancing and DJ The inside dance ﬂoor at the Castleton will not be utilized

Instead a 60x30 outdoor dance ﬂoor will be set up

This dance ﬂoor will be covered by a 60x30 framed tent

The dance ﬂoor will include two chandeliers and bistro lights

The tent will not include siding so it will be an open air event

Students will be required to wear a mask during their time on the dance ﬂoor. They are aware of this expectation.

Dancing will also be available on the outdoor patios and the outdoor terraces in order to promote social distancing.

Dining tables 6 feet apart with 6 people per table. Outdoor Patio 1 Outdoor Patio #2 Covered Outdoor Seating #1 1 of 2 Covered Outdoor Terraces

Londonderry School District 2020 Senior Event Guidelines

AGENDA

SCHOOL ADMINISTRATIVE UNIT NO. 12 Office of the Superintendent of Schools 5 Londonderry, New Hampshire 03053

The meeting of the Londonderry School Board was held on Tuesday, June 16, 2020 at 7:00PM at the Londonderry High School, 195 Mammoth Road, Londonderry, NH in the LHS Cafeteria. In light of the current health crisis, we will be observing social distancing guidelines in this evening’s meeting. We 10 will also be accepting public input in Room 221 here at LHS, which is equipped to communicate with the Board electronically, for those uncomfortable with the larger group. This viewing and participation will occur contemporaneously. The meeting will also be broadcast on local Cable Access Ch. 21. In attendance were School Board members: Amy Finamore, Ms. Ganem, Mr. Saucier, Mr. Slater and Mr. Young. Also in attendance were Superintendent, Mr. Laliberte, Business Administrator, Mr. Curro and 15 School Board Secretary, Lisa Muse.

1. Call To Order: The meeting was called to order at 7:00PM by Mr. Saucier.

2. Pledge of Allegiance: The Pledge of Allegiance was led by Matthew Thornton student Nora 20 Daniels and her teacher, Ms. Molly Kralich. Nora also read a letter to her teacher recognizing her as an amazing teacher this past year.

3. Questions, Announcements and Presentations: 3.1 Video Message from Erin Batchelor and Introduction of new School Board Student 25 Rep. Allison Iaconis

4. Consent Agenda: Ms. Ganem made a motion to accept the Consent Agenda. Mr. Slater seconds the motion. The motion passed by a 5-0 vote. 4.1 Retirement(s): Helen Ledoux SPED Assistant High School 30 4.2 Resignation(s): Erin Bennett SPED Assistant South School Sheri Boivin SPED Assistant Moose Hill Hailey Endyke SPED Assistant Matthew Thornton Alisha Levesque SPED Assistant South School Emily McAuliffe SPED Assistant South School 35 MacKenzie Olin SPED Assistant South School 4.3 Minutes: June 2, 2020 4.4 Meetings: July 14, 2020 Regular Meeting 7:00PM Town Offices August 4, 2020 Regular Meeting 7:00PM Town Offices August 25, 2020 Building Tours 6:00PM-6:30PM North School 40 6:45PM-7:15PM Middle School 7:30PM-8:00PM Matthew Thornton August 27, 2020 Building Tours 6:00PM-6:30PM South School 6:45PM-7:15PM Moose Hill 7:30PM-8:00PM High School 45 September 1, 2020 Regular Meeting 7:00PM Town Offices

5. Committee Reports 5.1 Student Council – Erin Batchelor: None 5.2 Teacher Liaison – Caitlin Bennett: Matthew Thornton would like to give a big thank 50 you to all parents, students, and staff members who came together to get materials back to school and items back to students. They enjoyed seeing children and families at several socially distanced drive

June 16, 2020

through drop offs and pickups. They hope everyone enjoys their summers! South: Jen Cutuli shared a great update from the Second Grade Team. Second graders at South had a spirit week during the last week of May. Their work was centered around a Butterfly Day, Space Day, and Beach Day. Space Day was Jen’s personal favorite because it coincided with the exciting anticipation of the launch of the 5 SpaceX Dragon 9 Rocket, carrying Americans to space for the first time since the shuttle was retired 9 years ago. They were able to incorporate fun STEM activities into each spirit day as well. The children enjoyed the change in our normal remote learning routine. And it has inspired them to do more of this. South School students went right down to the wire (June 10) performing and producing capstone projects and celebrations that were missed due to the pandemic this spring and the switch to remote 10 learning and instruction. With the help of Mr. Lohnes, Mrs. DesFosses, Mrs. Schilling, Mrs. Mansfield and Ms. Sovas, we were able to compile head shots, candid photos, songs, dances and scenes from the Drama Club's production of The Wizard of Oz into a video keepsake that captures the hard work and dedication of our talented cast and crew. The video includes personal messages of perseverance from the coaches. They had an extremely dedicated group of 5th graders who held on until the last few days of 15 school to allow Mrs. Schilling to record them doing their newscasts; this is typically a highlight of the year as they go to the cable access center and present in an environment that more closely simulates an actual broadcast. Mr. Beaulieu assisted by editing the footage, putting the stories in their proper order and adding the students' chosen images to go along with their news reporting. Kudos to these exemplary learners! Music Teacher Mr. Freed celebrated our musicians with an awesome video. The South School 20 Jump Rope Team prepared a video highlighting their year and the 5th graders who are moving on. Mrs. Connors, the South School Art teacher, put together a virtual art show. The staff created a video for the 5th grade send-off in lieu of their usual party and held a reverse parade for them. All these things came together at the very end of the year. High School: English Teacher Liz Juster, the National Honor Society adviser at LHS, is pleased to announce that a virtual convocation and induction ceremony was 25 live streamed for members, parents and faculty this past Friday. The list of inductees and honored seniors is all available here: https://sites.google.com/londonderryapps.org/nhs/convocation-induction- ceremony-2020. Dining Services would like to thank Dr. Beth Sheridan who along with Amanda Venezia presented about holistic health and wellness through the Covid crisis as part of the School Nutrition Association’s Training Zone. One comment from a participant was “Best webinar I have ever 30 attended.” There were over 800 attendees nationwide on the live call and it is available on demand as part of their four-day series. Thank you to Dr. Sheridan for representing Londonderry School District so incredibly well and sharing her expertise. 5.3 School Board Liaison Reports: Mr. Slater had a meeting at the District Office along with Mrs. Venezia. She confirmed the meals will be served through June 30th as discussed at the last 35 meeting. Mr. Weinert gave an update on the infrastructure and confirms Moose Hill and all elementary schools have been updated with wireless and will be up and running for the Fall. Mr. Zappala gave an update on the cable and mentioned the High School was 22 days without power. Everything is up and running now. Students will be able to make payments for Athletics and Dining Services online. The voicemail system will be updated for the beginning of the school year where if someone gets a 40 voicemail it will be emailed to them to make them aware of a message. The Facilities Study Committee will be meeting with four architects to walk all schools. He met with Mr. Smith and Mr. Farrell to see if there are any options to present to Facilities Study Committee regarding property/space for the near future that they might have access to. He spoke with Mr. Laliberte about getting some communication out to the community once a month and get it into the papers regarding projects or who went above and 45 beyond and show the taxpayers where some of their money was going and keep them involved with what the District is doing. Mr. Young mentioned the Town Council met last night. As the Government liaision, he speaks with Senator Carson quite often and he had missed Emergency Order 48 which came out May 26th. It was a directive to get the students back into the schools especially in areas of special education. Mrs. Carpinone addressed this with Mr. Young. The associations are asking for clarification 2

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from the Governor what he wants us to do. Mr. Young would like some kind of task force to figure out how we get kids back in the school. He felt this document from the associations doesn’t give much. He felt it is very important for us to come up with a plan on how we get the students back in school. He felt this Board and District need to take control. The Department of Ed put out a 62-page document recently 5 with more details and they do have a task force. The commissioner did issue a clarification to the Districts in the state. He believed we need to invoke local control and take care of things ourselves. As part of the CARES Act the ability to apply for money expires on September 30th and he wanted to make sure the District applies for all the funds available to us. He felt it was important to put into the agenda the plan to get students back in the schools, discuss funding through the CARES Act, discuss 10 what the budget and deficits reflect, what are the extra costs, and what is the surplus. All these items need to be looked at because of the COVID event. He felt this needs to be discussed at every meeting. Mr. Saucier said the C3 Committee met to establish the committee and the schedule. The next meeting will be July 20th at 6:00PM. The Planning Committee will have a meeting regarding graduation.

15 6. Open Public Hearing on the Withdrawal of Funds From the School Buildings Maintenance Expendable Trust Fund, Equipment Capital Reserve Fund and District Technology Network Infrastructure Capital Reserve Fund. Ms. Ganem made a motion to open the Public Meeting on the Withdrawal of Funds from the School Building Maintenance Expendable Trust Fund, Equipment Capital Reserve Fund and District Technology Network Infrastructure Capital Reserve Fund. Mr. 20 Young seconded the motion. The motion passed by a 5-0 vote. Mr. Saucier went over the ground rules of how this meeting will take place.

7. Deliberations 7.1 To see what action(s) the Board will take regarding the withdrawal of funds from 25 School Buildings Maintenance Expendable Trust Fund: Mr. Curro and Mrs. McKenney presented. Mr. Curro discussed the transfer of funds from his memo in the packet. He reminded the Board that these projects have already been done, voted on and approved. These projects have been discussed at two prior hearings on these funds. We are here tonight to ask for the transfer of funds from the Expendable Maintenance Trust Fund: $718,079.39, Equipment Capital Reserve Fund: $154,278.39 30 and the Infrastructure Capital Reserve Fund: $234, 604.44. He understood there are some contentions on the Maintenance Trust Fund, but the other two funds (7.2 and 7.3) could be done first and quickly. Amy Finamore asked how they determine if its Capital Reserve or a General Budget item. Mr. Curro explained this. The majority of it was spent on the General Funds. There were costs associated for capital needs and all three funds were some sort of a capital need. The purpose of the funds was to 35 segregate those costs from the General Fund. 7.2 To see what action(s) the Board will take regarding the withdrawal of funds from the Equipment Capital Reserve Fund. Ms. Ganem made a motion to transfer the amount of $154,278.39 for the purpose of the Equipment Capital Reserve Fund. Mr. Slater seconded the motion. The motion passes by a 5-0 vote. 40 7.3 To see what action(s) the Board will take regarding the withdrawal of funds from the District Technology Network Infrastructure Capital Reserve Fund. Ms. Ganem made a motion to transfer the amount of $234,604.44 for the purpose of the District Infrastructure Capital Reserve Fund. Mr. Slater seconded the motion. The motion passes by a 5-0 vote. They went back to discussing 7.1 45 Mr. Slater said the way the article read: “for the purpose of repairing or maintaining school buildings” and when you look at the items on the list at the public hearing he questions four items: School zone flashing lites - $15,503.50, Seal coating and line striping - $26,308.98, Field Improvements - $43,310.16, Paving Repairs: $42,829.00 - For a total of $127,951.64.

June 16, 2020

He was not disputing the amounts, but questions which fund they should actually come out of. In 2002/2003 the wording of the article was different. After 2008/2009 there hasn’t been another field maintenance article that has been presented. There have been no amendments to the funds. There is no answer as to why the warrant reads different from 1995. 5 Ms. Ganem supports changing the words going forward. However, legal has said that buildings include grounds. People did vote to approve this fund and it stated what the funds were going to be used for. Mr. Young felt that 7.1 read School Buildings Maintenance Expendable Trust Fund and felt it is clear. He discussed Bob Lincoln and all the work he had put into the fields. Mr. Young agreed there 10 was a problem that it does read school building. The attorneys can be wrong in their opinions. He felt we do need a long-term resolution. We need to put together a long-term resolution and felt school building maintenance and sport facility maintenance need to be separated so the community can make the decision. He felt we have done this wrong for a long period of time, but he was looking to the future not the past. 15 Amy Finamore thanked Mr. Slater for his time and energy that was put into this. In regard to the attorney’s opinion of the school board being the agent of the fund; could they vote to approve the $718,079.39 and then change the wording. Mr. Saucier said that Attorney Graham stated that the way this fund has been used was legal and this Board and previous Boards have not done anything wrong. He felt the questions were valid and 20 would like to follow the legal advice. The plans for this fund were discussed during the budget hearing. Everything has been public and open. At this time, he doesn’t feel that anything should be changed from the previous Board. He felt the fund could be worded better moving forward. Mr. Curro discussed the process that has been ongoing for 20 years. This was discussed at the public hearing in January when the warrant was discussed with all the articles. The amount requested 25 was discussed and they went over the list of projects. Prior to that, when they do the budget each department head talks about what they have requested. Mr. Zappala wents through his request for the Maintenance Trust Fund and it was done in the public hearing and the Deliberative Session was also public, so it has been approved by the Board and voted on. There has never been a public hearing and he felt this was very transparent how they handle the transfer of money. 30 To the issue of the public hearing and trust funds, they use to require a public hearing for the withdrawal. They are talking about transferring tonight which has been approved and identified. When trust funds were originally established, they required public hearings and that was changed to match the capital reserves. If the Board wants to change the way the District handles the transfer that was fine, but it was difficult for us to make changes midstream. 35 Attorney Graham said the key word was building. The bottom line, from the Districts point of view, is that the construction project is the building, parking lot, drainage, – all the pieces that go into the construction of an educational building – it was not just the four walls. It was everything necessary to run the school. In 1995 when the wording was changed it was meant to include the campus infrastructure and that’s how we have used this fund all these years. 40 Mr. Curro has already submitted a new capital reserve to Attorney Graham, and it will be an all- encompassing article. There will be a more comprehensive well-defined capital reserve fund that Mr. Curro will present in November/December. Any money in the trust fund as of June 2022 will go into this fund. Mr. Slater asked about the fields and when the Board asked in 08/09 shouldn’t the Maintenance 45 Trust Fund have been amended at that point. Mr. Curro felt when they wrote this it was to include the fields but agreed it could have been much clearer of the intent. The intent was to take away from the General Fund the big capital items of the campus so they could stand on their own feet. Mr. Saucier opened the discussion to the public.

June 16, 2020

Ron Campo, 4 Woodhenge Circle: He gave a history of how this came about in the past. As Bob Lincoln moved on, they incorporated the fields into it since that was the original intent. Now they need to decide to get it clarified by two articles or one specifying what it is makes sense. Back then, the intent was to include the campus. They used it a couple times for the track. 5 Matt Smith, 7 Longwood Avenue: He was the Boys Track and Field Coach and read a letter from the coaches. (attached) He asked for support from the Maintenance Trust Fund to resurface the track located at the High School. This facility was added in the late 1980s. He discussed the issues that occur when the track was not resurfaced. He discussed the wide range of all the programs and groups that utilize the track facility. 10 Tony DeFrancesco, One Cheshire Court: He felt we need more meetings to get things done. Fresh eyes were very important, and he thoughts this catch was great. He has witnessed the spirit of the law many times. In this case, you have issues with intent, but he knows it gets a little crazy when you go against the school attorney. If you vote this along this time, no one was harmed and there was no tax money lost. No one has done anything wrong. He would vote it along and be done with it and make 15 sure the language was done correctly and more obvious to anybody reading it to have these questions. Mr. Young asked what the total dollar number we were asking for: $718,079.39. Mrs. McKenney broke it down by project. This does not include the track. She listed the four items in question (lights, paving, sealcoating and fields) and that amount was $127,951.64. He repeated Mr. Curro’s statement if the Board does not accept the amount and it has to come out of the General Fund 20 budget; it would reduce the amount of surplus. Had this been a normal year, without the shutdown, a surprise like this would be significant, but this year we have around $1 million in surplus. He was not advocating for that, but this year was different. Mr. Young’s intent was to make a motion to expend the $127,951.64 out of the General Fund for the projects that were not involved directly with the building and then expect the Board to approve the 25 difference to expend that out of the Maintenance Trust Fund. If we pull these funds from the General Fund and still have money in the Maintenance Trust Fund does it remain in that fund for future. Mr. Curro said they were non-lapsing and the funds were in a pot of money and we can dip into the General Fund to pay for these non-building related items and then dip into the Maintenance Trust Fund to pay for building items. Next year we can assign building items to them or have a new warrant written. 30 Mr. Curro reminded the Board that the next piece to discuss was that the voters have already approved projects out of the Maintenance Trust Fund. This was talked about in January 2020 and voted on in March 2020, which included more Grounds work and the track. If you vote to take out the Grounds items now, then he would assume the other Grounds articles that were approved in March are not going to be allowed in the trust fund going forward which included the track. 35 If the Board voted for the $718,079.39 (Building & Grounds), we would transfer the money. Then, Mr. Curro needed to know if the Board was comfortable with the Grounds articles that were discussed and approved in January and approved at the March vote which include some paving and the resurfacing of the track. If you vote on the Grounds work on the $718,079.39 then do you want to carry that forward and any Grounds work approved would not be funded through the trust funds. Mr. Zappala 40 said Ground projects scheduled for this summer listed in the Maintenance Trust Fund FY21 was about $315,000. There was some discussion about the possibility of prepaying for projects that Mr. Curro will look into. Tony DeFrancesco asked Mr. Curro about the $1 million surplus which is $700,000 on the expense side and $300,000 on revenue side. Is any money going back to taxpayers or is this being 45 spent? Mr. Curro’s real concern was if the motion was approved it sets a precedent that Grounds projects voted on do not get expended to the trust funds. Mr. DeFrancesco would rather see the $127,000 go back to the taxpayers rather than take it out of the General Fund.

June 16, 2020

Ron Campo: He felt that for next year’s budget you don’t know what education was going to look like in regard to maybe needing more busses, double sessions, etc. The delivery of services will probably be more. Mr. Saucier said this whole process was open and public, and he doesn’t see why we need to 5 change it right now and reword it for the future. Mr. Young found the arguments regarding conservative spending very appropriate and he appreciated that. Mr. Young made a motion to expend to transfer $590,127.75 out of the Building Maintenance Trust Fund for building items and would like to expend $127,951.64 out of the General Fund for 10 non-building items that has been voted on. Mr. Slater seconded the motion. Amy Finamore disagreed with Mr. Young due to the legal advice of the attorney. This was voted by the voters, and she felt as the Board it was their responsibility to uphold that. She agreed with Mr. Campo that the future of education was so unknown what next year will bring and felt we should be conservative. 15 Mr. Slater agreed the people voted it in, but it wasn’t what it was made for. The words were changed from the original warrant in 1995. Ms. Ganem asked about Article 7 and discussed the wording. When people voted she felt they were aware it was for district facilities. Mr. Saucier doesn’t think we need to change it now. 20 The motion failed by a vote of 2-3. Ms. Ganem made a motion to transfer the funds of $718,079.39 for the purpose of the School Building Expendable Maintenance Trust Fund. Amy Finamore seconded the motion. The motion passed by a vote of 4-1. Mr. Curro asked if we have the green light to go forward for projects for FY21. This will be 25 discussed at a later meeting.

8. Close Public Hearing: Mr. Young made a motion to come out of the public hearing, Ms. Ganem seconded the motion. The motion passed by a vote of 5-0.

30 9. Superintendent’s Report 9.1 Data Privacy Act Compliance - Brandon Weinert and Joshua Perks: This is presented annually in response to the RSA. Mr. Perks made the presentation. They make available all the various rules and regulations which were on the website. 9.2 Update on Proposed Senior Week Activities - Jason Parent: Mr. Parent reminded the 35 community that they chose late July for activities in the hopes they could give all Seniors traditional ceremonies with their fellow students. They wanted to be able to maximize the amount of family members that can also attend with less restrictions. Graduation update: They are working with Events United who was going to be doing work with the airport. They have decided not to move forward with that plan because of the loosening of restrictions from the Governor. Fisher Cat Stadium will be doing 40 some graduations. Events United offered to bring their equipment to us and would honor their pricing as if it was at the airport. They are putting together a proposal and would run this event on our campus. He spoke with Fisher Cat Stadium and they will also put together a proposal for 7/29 and a rain date of 7/30 might be an issue there, but not on our campus. Castleton Banquet Center: They are open for 50% capacity and July 31st was reserved for the prom. This is a single event center. They anticipate 45 under 400 to attend and the capacity aligns with the prom. They could have 250 inside and then outside. There are options for tents outdoors. They would require a buffet style service and masks would be worn when they couldn’t social distance. Only Londonderry High School would be allowed. A DJ could be inside or outside. There would be plenty of hand sanitizers and restrooms would be cleaned every two hours. Guests would need to bring and wear masks when they can’t social distancing. For 6

June 16, 2020

dancing, there are options to be outdoors. Senior social: With the loss of the Senior trip and Supper, they were looking at utilizing the varsity fields for a four-hour event slated for Monday, July 27th with a rain date of July 28th. They would set up activities like Frisbee, cornhole, disk golf, etc. They expect about 200 seniors to attend. There would be hand sanitizer stations, restroom monitored and cleaned 5 around the campus. For the food portion – Dining Services would provide boxed meals and a pick-up schedule. A DJ would set up outdoors. They are confident having a single entrance and exit would be beneficial. They would be required to bring and wear masks when they can’t social distance. He would like to present more details at the next Board meeting to finalize. Mr. Slater asked what fields would be used for the social event. Mr. Parent said the football, soccer, lacrosse and baseball field. The DJ would 10 be in the middle and keep things in the center. Chaperones will be based on tickets sold especially at the Castleton. Police will be on hand. Mr. Saucier was happy we kept the idea open and hoped they can make it meaningful.

10. Non-Public Session: Non-Public Session requested under RSA 91-A:3, Section II (b) and 15 (c). Ms. Ganem made a motion to go into Non-Public Session requested under RSA 91-A:3, Section II (b) and (c). Mr. Slater seconded the motion. The motion passed by a roll call vote.

11. Adjournment

20 The meeting was adjourned at 9:30PM.

Respectfully submitted,

25 Lisa Muse School Board Secretary

Londonderry School Board Non-Public Minutes Tuesday, June 16, 2020

5 PRESENT: Board Members: Amy Finamore, Ms. Ganem, Mr. Saucier, Mr. Slater and Mr. Young Superintendent of Schools: Mr. Laliberte Assistant Superintendent: Mr. Black Director of Business Administration: Mr. Curro Director of Human Resources: Mrs. Swenson 10

Ms. Ganem moved, seconded by Mr. Slater and passed unanimously (5-0) to enter non-public session under RSA 91-A:3, Section II (b) and (c) at 9:32PM

15 Ms. Ganem moved, seconded by Mr. Slater and passed unanimously (5-0) to approve administration’s recommendations for four teachers

Ms. Ganem moved, seconded by Mr. Slater and passed unanimously (5-0) to approve administration’s recommendation for a speech pathologist 20 Ms. Ganem moved, seconded by Amy Finamore and passed unanimously (5-0) to approve administration’s recommendations for coaching and co-curricular nominations

Ms. Ganem moved, seconded by Mr. Young and passed unanimously (5-0) to approve 25 administration’s recommendation to accept a resignation of an employee with a breach of contract

Ms. Ganem moved, seconded by Mr. Slater and passed unanimously (5-0) to exit non-public session at 9:47PM 30 Mr. Young moved, seconded by Ms. Ganem and passed unanimously (5-0) to adjourn public session at 9:47PM

Respectfully submitted, 35

Scott A. Laliberte Superintendent of Schools To Chair Michael Saucier and Members of the Londonderry School Board: First, we do hope all are well and your families are safe and healthy. Such unusual times as these teach us what is really important. Secondly, it is with great sincerity that we are grateful for all that has been and is done to support our public schools and all they offer to our students and our community. As district employees for more than a combined forty-five years, we have come to know the commitment the district has made to fulfilling its shared vision and mission statement to provide a quality educational experience that stimulates and supports student growth and achievement. We address you to today to ask that you further that commitment by supporting the spending of funds from the Maintenance Trust Fund approved by district voters March 10th, 2020 to resurface the Larry Martin Track and Field Facility located on the high school grounds. The facility in question was added to the district in the late 1980s. The community rallied together to support a warrant bond article. It was done at a time when the traditional style annual meeting was the means to conduct district business and we remember the late hour at which the article was finally deliberated and voted on one Friday night. Since then the facility has not only enhanced the lives and learning experiences of our Londonderry High School students, it has most definitely become a community destination for athletic events, individualized fitness activities, and such things as an annual Easter Egg Hunt and the infamous LHS Band Camp. The original facility served us all well and held up to the burning summer heat and the winter frost for a little over twenty-five years. At that point, because of the tremendous amount of use and because of the settlement of sediment and gravel below the ground, the rubberized track surface literally began to separate from the base layer. As the track surface lifted up, air pockets developed and became trapped below the topcoat. In addition to the nuisance the bubbles created, they grew enough in size and number to become a safety hazard. In addition, for similar reasons to the track surface deteriorating, drainage was a problem, and rainstorms flooded parts of the facility. During practices, ducks would often land in the large deep puddles at the south end of the field. The facility was beloved enough and such an integral part of the town and district, the voters supported a bond article for a complete renovation of the facility in 2006. Again, for many years the facility served us well. It has been used extensively with great results by the Londonderry High School community, including the Girls and Boys Track and Field teams, the Unified and Special Olympics Track and Field Teams, Physical Education classes, and the Lancer Marching Band and Color Guard. Add to those groups the Londonderry Middle School teams, the Windham High School teams, and for the past couple years the Pinkerton Track and Field teams, the Greater Derry Track and Field Club Fun Run program as well as various other agencies including our Londonderry Police and Fire Departments. Additionally, the facility has had the privilege to host the Special Olympics Regional Meet for the last ten years, plus a plethora of community programs and members. For thirty years it has been the hub for the only inter-school elementary athletic competition, the One Mile Cross Country Race. Recently we have also started hosting an elementary school track and field day organized by Scott Lohnes. On a nice spring afternoon under normal circumstances, there may be more than three hundred people who are accessing the facility at various points in the day for a variety of reasons. The high school and middle school track teams alone would combine for a total of over two hundred athletes on a routine practice day. The Unified Track and Field Team accounts for another sixty athletes. On the days we are hosting track and field meets, the numbers are even higher. As guardians of the facility and of the tax payers’ investment, we take steps to protect the integrity of the track and field event areas. These steps include establishing rules to regulate footwear on the rubberized surface, including the use of and types of running spikes allowed. Prohibiting the use of tape on the rubberized surfaces as it leaves damaging adhesive behind and instead providing chalk to the athletes as needed for their events. Establishing rules for the use of particular lanes so that the inside ones (lanes one, two and three) are not overused more than need be during practices. Creating a Track and Field Clean Up Day, whereby the boys’ and girls’ high school track and field teams set aside a Saturday morning to help the grounds crew set up and spruce up the facility after the fall and winter seasons leave their mark. Despite these efforts, the inevitable wear and tear is becoming more and more visible as the paint erodes and dark spots emerge as the rubberized surface diminishes and the undercoat becomes more exposed. Additionally, there are blemishes and fissures in the surface that without attention can and will become larger, and possibly as we saw in the past, a safety hazard to facility users. It should be noted too, that the base of the track, runways, and aprons is asphalt. Without an appropriate rubberized topcoat providing the necessary mitigating flexibility and cushion, it is realistic to expect more injuries for athletes using the facility on a regular basis, especially younger pre-pubescent athletes who are vulnerable to micro-fractures. Addressing the needs of the facility now is not a matter of cosmetics, although that is certainly addressed when the rubberized surface is resprayed. Maintenance now will be less costly and will protect all users whether they be high school athletes, elementary school children, or the mature community members who enjoy the Larry Martin Track and Field Facility to maintain their own good health. Maintenance now is timely in protecting a very large investment made by the taxpayers of the district over these past thirty plus years. Please consider on June 16th approving the expenditure of funds contained in the district’s existing Maintenance Trust Fund to resurface the facility. Thank you for your time and attention to this important issue. Again, support from the Board and the community in the past has brought us to where we are now, having provided thousands of Londonderry school children, community members, and guests to “Our House” with memorable and rewarding experiences that enhanced their health, their school spirit, and their overall well-being. Please approve the funding for the maintenance to be completed as soon as possible, next summer at the latest, to allow that mission to continue.

Sincerely and with best regards,

Suzanne M Johnson Londonderry Girls’ Track and Field Coach

Matthew Smith Londonderry Boys’ Track and Field Coach

PICTURES FROM THE 2006 FACILITY RENOVATIONS

Here you can see the building of the track and the asphalt base layer below the sprayed surface.

Spraying of the rubberized surface coating.

Lining and marking the track.

PICTURES OF THE FACILITY TAKEN JUNE 2, 2020

Examples of fissures in the surface that have begun. These are potential entry points for water to seep under and cause damage.

Wear in the heavily used areas has reduced the topcoat and worn down the markings. 1) This is not a normal school year we are heading into. We cannot offer normal school under these circumstances. But we have a good plan.

1) Everything we are doing has to be adaptable, flexible, and shift at a moments notice.

1) In our reopening plan, we will have a clear plan and response for when anyone infected with COVID-19 is identified in our schools. Londonderry School District Fall 2020 Reopening July 14th School Board presentation Outline of Presentation

1) The Emerging Science of COVID-19 and Schools: Why Safely Reopening is Possible for Staff and Students 2) Specific Reopening Initial Focus (From what we know now) 3) Public Health Guidelines for In Person Schooling 4) What we will do when someone tests positive for COVID-19 5) The Details on Reopening - Transportation, Facilities, etc. 6) Remote Instruction 2.0 Updates 7) Budgetary Reopening Increases (From what we know now) 8) July 21st School Board Workshop with the Community 9) School Board Q & A for Tonight The Emerging Science of COVID-19 and Schools

Why Safely Reopening is Possible for Staff and Students Why Safely Reopening is Possible for Staff and Students

1) Schools do not appear to have played a major role in COVID- 19 transmission. 2) In general, rates of COVID-19 infection are lower for children than for adults. 3) If exposed, children may be less likely to become infected with COVID-19. 4) If infected, it appears children may be less likely to infect others with COVID-19.

Further Detail on Medical and Scientific Research American Academy of Pediatrics Summary

“Although many questions remain, the preponderance of evidence indicates that children and adolescents are less likely to be symptomatic and less likely to have severe disease resulting from SARS-CoV-2 infection. In addition, children may be less likely to become infected and to spread infection. Policies to mitigate the spread of COVID-19 within schools must be balanced with the known harms to children, adolescents, families, and the community by keeping children at home.” https://services.aap.org/en/pages/2019-novel-coronavirus-covid-19-infections/clinical-guidance/covid-19-planning-considerations- return-to-in-person-education-in-schools/ Specific Reopening Initial Focus

(From what we know now) Goals Behind our Initial Reopening Process

1) Provide the best education possible to Londonderry Students under the circumstances. a) Maximize our time in school (live and in person) during the 2020-21 school year with public health guidelines in place.

1) Work with all our families to bring them along with us next year, while keeping staff and students safe and healthy. a) Limit the number of families that unenroll Four Options We Explored over the Spring and Summer

In Person Return Hybrid Return

with public health guidelines All students attend, but in place at different times

Staggered Return Remote Instruction Some students return in August, others stay in Remote Continued Instruction until conditions allow for Full Return What Emerged from the Parent Survey & Focus Groups

6% Multiple Choices, Graduates, Other

6% Parents Uncomfortable Sending Their Kids to School

17% Parents Want to Know Public Health Guidelines First Before Deciding Using only one of those models would Parents Need Their Children to be in not reach all of our families 32% School Or Want their Children in School and their needs for the 2020-21 School Year

Parents have flexibility, but want to know 39% Public Health Guidelines before deciding. In Person Return Hybrid Return with public health guidelines All students attend, but in place at different times

Staggered Return

Remote Instruction Some students return in August, others stay in Remote Continued Instruction until conditions allow for Full Return Our preferred approach that Options we are ready for if public allows us health guidelines demand smaller to work with all families. groups of students in the building.

In Person Return Hybrid Return All students attend, but with public health at different times guidelines in place

+ Staggered Return

Remote Instruction Some students return in August, others stay in Remote Instruction until Continued conditions allow for Full Return

There is no indication now we need to consider these options Preparing to Split our Staff to Work with All Students

In Person Return Remote Instruction with public health + Continued guidelines in place

From what we know now, we are preparing to have at least 70% of our students In Person Return and 30% in Remote Instruction. But we also know that about 30% of our families do not have the flexibility for Remote Instruction, so we will use the same principles to split out staff in the other direction if needed.

At Least 70% of Students In Person Return 30% in Remote

As little as 30% In Person 70% in Remote Instruction Return Timeline for Families to Decide

July 15th to July 22nd Initial Poll Families will select if they are

1) Interested in In Person Return 2) Interested in Remote Instruction (for the year) 3) Undecided 4) Considering to Unenroll - Homeschool, VLACs, Transfer

August 5th to 12th Final Decision Timeline for Families

1) Choosing In Person Return 2) Choosing Remote Instruction (for the year) 3) Choosing to Unenroll Flexibility and Adaptability in Our Reopening Plan

Our reopening plan is grounded in the emerging science on COVID-19 and Schools, as well as our plans for mitigate the any spread with Public Health measures we will implement, as well as the fact that NH is the one state where COVID-19 numbers are still declining consistently over the last few weeks.

But we also acknowledge the COVID-19 landscape constantly changes and we are prepared to use any of the four models throughout the year if needed based on public health concerns. Flexibility and Adaptability over the 2020-21 School Year

When parents are making their decision, it will be for the year. For parents that decide on the In Person Return in August, we are not guaranteeing the COVID-19 landscape will allow us to remain open over the entire year. We are planning for periods when all students are in Remote Instruction as well.

August October December January March May June

In Person Return Remote Instruction In Person Return

Remote Instruction Split, but Unified

We will have students in two locations, but we will continue to build a unified school culture in all our schools. Public Health Guidelines for a In Person Return To date there have not been any specific Public Health Guidelines put in place for School Reopening, so the next section could be superseded by the Governor when that does happen. If that does not happen, these are our recommendations to keep our students and staff safe and healthy within our schools. The Science on COVID-19 Spread

“As general background, COVID-19 spreads when people are in relatively close proximity, through respiratory droplets generated through coughing, sneezing, or talking to an infected person. Among the most effective preventive measures – when used consistently and in combination – are (1) masks/face coverings, (2) physical distancing, (3) handwashing, and (4) cleaning frequently touched surfaces.”

CDC, How COVID-19 spreads. (2020, June 16). Available at https://www.cdc.gov/coronavirus/2019- ncov/prevent-getting-sick/how-covid-spreads.html Building a Positive Culture and Safety around Face Masks

● Required for students 1 to 12. A small percentage of students (~1%) will have face shields due to medical reasons. ● We will make accommodations around Deaf and Hard of Hearing students, those receiving speech and language services, and english language services. ● Required for staff. ● We are working on schedules for “face mask breaks” preferably outside within the day for students & staff. ● We are recommending purchasing for staff and students. ● We are recommending purchasing face shields for teachers (for close contact or younger grades phonics work). The Emerging Science around Facemasks & COVID-19

It’s clear that COVID-19 is spread by respiratory droplets, (produced by sneezing, coughing, and talking). What is undecided in the scientific community is how much risk of spread is there with aerosol particles that can spread much wider than 6 feet and can linger longer in the air. Building a Positive Culture and Safety around Physical Distancing

3 Feet 6 Feet ● The emerging science around physical distancing is showing that combined with other measures, including face masks, and knowing that schools are “intermediate and low risk settings” - maintaining 3 to 6 feet of physical distancing leads to a low risk of infection. ● We can set up the vast majority of our classrooms within that 3 to 6 foot guideline, but we will seek to repurpose existing common and large spaces for more classroom settings as needed. ● We are considering a recommendation for purchasing face shields for some student activities. (Examples - Science Labs, “Shop Based” classrooms, Group Work, etc.) The Emerging Science Behind the 3 to 6 foot Guideline Building a Positive Culture and Safety around Handwashing & Hygiene

● There will be a lot more of it built into the school day in general as well as specific classes (high touch areas). ● We will also focus on routines around handwashing before staff and student eat, and before they take off or put on their masks. ● The Emerging Science asks for at least 20 seconds of scrubbing with soap & water, or hand sanitizer to fully disinfect. ● 300 Additional Hand Sanitizer dispensers have been purchased for our buildings at this time. Building a Positive Culture and Safety around Frequent Cleaning

● We are planning to adjust janitorial staff time to include more “disinfectant crews” that can be made available during the day, on top of normal cleaning. ● High touch school materials and supplies will be taken out of rotation then disinfected before another group of student uses them. ○ Library, Gym, Computer Lab, Art Class examples. ● Computer and other shopstyle classrooms will have addition cleaning and sanitation daily (computer labs, shops, common areas, bathrooms)

● Schools will be thoroughly cleaned every day. We will disinfect Moose Hill high touch areas in between AM and PM sessions. Other Public Health Guidelines: Screening

1) Self Screening of students by Parents: A Checklist they refer to everyday. 2) Self Screening of Staff: Will be completed daily and sent to Human Resources Office electronically.

We are not recommending temperature checks to enter the school building at this time because of its inability to adequately screen for asymptomatic cases, as well as the bottleneck of students that would create at the entrance of school that weakens the stronger mitigation strategy of physical distancing. Other Public Health Guidelines: Limit Mixing of Students

Another main difference to in person school is that students will be limited to a more localized cohort of students throughout the day.

K to 5: Students will remain in their one class, and visit specials in their one class. We are working on plans to limit overall contact with other groups at recess and face mask breaks.

Middle School: We are adjusting the schedule for the year. Students will be in class cohorts for 80% of the day, not have lockers, nor have the normal movement around school.

High School: The hardest school to adjust for this, but we are working on a couple of different models and strategies to limit overall mixing of students and movement around the building than a normal 8 period day. Other Public Health Guidelines: COVID Isolation Space

We are creating a separate space, that is not the nurse’s office, nor a place where any medical care is provided, so that we have a safe space if needed if any student shows COVID-19 symptoms to remain until they can be picked up by their families. Ongoing Public Health Considerations We continue to consult all guidelines from the CDC, NH DHHS Public Health Guidelines, NH DOE and the NH Student Transition Reopening and Redesign Task Force. We have also sought out guidance from the American Academy of Pediatrics as well as neighboring states such as Maine and Massachusetts that have created guidance for reopening up to this point.

Parents will be asked to read and sign a letter outlining how school operations will be different due to COVID 19, as well as, outline parent/family responsibilities to help us in those operations.

We will remain flexible as these guidance documents may change as we move ahead.

CDC Guidance on Readiness to Reopen

STRRT Draft Recommendations - June 29 2020 What will the school do if someone tests positive for COVID 19?

The District will work in conjunction with Public Health’s Bureau of Infection Disease Control.

Should a staff member or student test positive for COVID-19 the building would be shut down for 2-5 days for disinfecting and sanitizing. This decision would be made in conjunction with Public Health directives.

All close contacts would be asked to quarantine for 14 days - remote instruction would be provided.

People with diagnosed or suspected COVID-19 would not be allowed to return until at least 10 days have passed since symptoms first appeared AND 3 days have passed since recovery (recovery is defined as resolution of fever off any medications and improvement of other symptoms).

Each building will have a dedicated isolation area for anyone who presents with suspected COVID-19 symptoms until they are picked up to leave the building. https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/schools-faq The Details on Reopening: Facilities, Dining, Transportation, Athletics, Extra- curricular, Other Classes, Visitors. . . Enhanced Facility Operations

● The school buildings will have 300+ hand sanitizer dispensers in service ● Tents for outdoor space options - especially cafeteria. ● Inside after school activities until Columbus Day will be approved on an individual basis with priority for school sponsored / related events ● Increased amounts of fresh air will be used to flush the buildings throughout the day to improve ventilation ● Air filters for HVAC equipment will be replaced on an accelerated schedule ● Computer and other shopstyle classrooms will have additional cleaning and sanitation daily [computer labs, shops, common areas, bathrooms]

● Training will be provided to all custodians for enhanced cleaning operations Dining Operations

● Physical distancing in the lunch line. ● Use of tents (and picnic tables/blankets etc) to increase the overall cafeteria space and distance students out more. ● Use of outdoor spaces to also increase the airflow. ● Online ordering at Londonderry HS with kiosk pick-up at certain locations. This may be a consideration for the Middle School. ● Individualized portioning to limit exposure and cross contamination in the lunch line. More prepackaged foods available - more of a “To-Go” restaurant mentality. ● There will be less overall options than normal. ● Continued Meal Delivery for Remote Instruction. Transportation Operations and Updates

Students will be required to wear masks on the bus [Grades 1-12]

Maximum of two [2] students per bench will be assigned

The School District / Bus Company will assign seating

High School and Middle School Students will ride the same bus

Due to capacity with restrictions in play, day care centers will not be serviced for elementary grades

Buses will improve ventilation whenever possible/open windows

Drivers will be required to wear masks, and will wipe down their bus in between runs Transportation Operations and Updates

Building bell schedule for the High School and Middle School may be adjusted to meet scheduled bus runs

Buses will be wiped down after runs daily

Buses will be disinfected when standing at the terminal

Unfortunately, it is doubtful monitors will be on the regular ed buses

We are anticipating open bus runs for the beginning of the school year

It is possible, [we will avoid if at all possible] using Kindergarten buses to double with elementary grades

Specialized transportation per IEPs will run with possible A and B runs to promote physical distancing. Band and Chorus Considerations

At this point in time we are working on schedules where we would maximize even more physical distancing with students in Band and Chorus, such as using larger common spaces inside, as well as to use outdoor spaces, such as those that will be created with the use of tents. Notes on Musical Instruction

From Mr. Beaulieu:

● A study on band and chorus is currently being conducted by the University of Colorado, which was commissioned by numerous national associations including National Association for Music Educators. Their finding are set to be released for band on July 13 and choral on July 24. ● A study commissioned by the Vienna Philharmonic has already proved that wind instrument do not pose a risk to people around them. Although a large volume of air goes into the instrument what comes out the other end is simply sound. The findings of that study can be seen in this video https://www.youtube.com/watch?v=AsLHFwtpABU ● The Flute instrument does pose a problem as air is blown across a hole opening. To mitigate the spread of their air many people are suggesting wearing a face shield. ● Singing also poses the same problem as flute, but with a facemask, face shield, and proper social distancing that should lessen the spread of the virus. Athletic considerations

The Londonderry School District will follow all guidelines released by the NHIAA pertaining to fall sports.

The preliminary indication from the NHIAA is that the decision to participate in fall athletics will be made by each individual district. This information was released Thursday, July 9, and will require substantial research and deliberation in the coming weeks.

We anticipate further guidance from the State in the coming weeks. Visitor Procedures

Outside visitors will be limited.

All visitors will be asked to screen for COVID-19 including having their temperature taken, answering the three screening questions and washing their hands upon entering the building.

All visitors must wear a face mask in the building.

All visitors must sign in and out to help with contact tracing.

IEP team meetings will continue to be remote/virtual meetings. Remote Instruction 2.0

A Focus on Engagement & Consistency Daily Digital Schedule & Weekly Approach

Right now each school is thinking about a scheduling puzzle where they will make time for . . .

3 to 4 lessons per week that are taped, live, or in small group video along with 1 to 2 independent tasks to coincide with.

● That happen at consistent and reliable time. ● But still leave time for: ○ Office Hours - Parents and Students ○ Social Emotional Times to focus on connections and well being ○ Time for staff to Collaborate Social Emotional Focus

We will make a much larger emphasis for students and teachers to connect with each other, and their classmates to continue to build relationships in school - despite it being remote. Building relationships in school is a normal and healthy part of growing up that we want make sure we make time and effort for.

Schools are also working on making sure all parents and students know how to access and reach out to our guidance counselors, psychologists and other talented staff that do great work support our students social and emotional needs. Other Big Parts of Remote Instruction 2.0

● Trying to better match to the learning that will happen in person in terms of rigor. ● Keeping the Curriculum aligned and well matched between in person school and remote school. ● Defining the Remote Instruction 2.0 schedule will define the day for staff and not recreate a 24-7 experience like this spring. ● We will have clearer deadlines for students work, but continue to use the summer if needed for students to show they are ready for the next grade:) Core Curriculum in Remote Instruction 2.0

Depending on the mix of students in person and remote, will determine how much flexibility and capacity we will have when it comes to specials in the elementary schools and electives in middle and high school.

At the elementary level we will focus on Reading - Writing and Math. In grades 6 to 12 we will focus on English Language Arts, Math, Science, and Social Studies. Reaching beyond those core pieces of the curriculum will depend of capacity and availability of staff.

Any student that receives small group services and any services related to an IEP will still be met in Remote Instruction. Budgetary Reopening Increases

(From what we know now) Budgetary Reopening Increases

Known Increases Potential Grants to use

● ~$65,000 for additional summer learning ● CARES Grant - We are currently allocated ● ~$73,000 for student facemasks $168K and will hold a public hearing on ● ~$30,000 for hand sanitizer stations Aug. 4th on this grant. ● ~$5,000 for each tent

● FEMA Grant - No specific allocation but we know other districts have successfully used it for similar costs like face masks. Public Workshop - July 21st

The community is invited to share comment regarding the reopening of the Londonderry School District at the public workshop being held in the LHS cafeteria on July 21st at 7:00pm

This workshop will be facilitated by Scott Spradling.

Social distancing measures will be adhered to at the workshop.

Face masks are encouraged. Resources

-Center for Disease Control (CDC): Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes (5/7/20)

-Center for Disease Control (CDC): https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/index.html (5/29/20)

CDC Decision tree - https://www.education.nh.gov/sites/g/files/ehbemt326/files/inline-documents/2020-05/cdc-school-decision-tree.pdf

NH Public Health/ government -

https://www.covidguidance.nh.gov/sites/g/files/ehbemt381/files/files/inline-documents/guidance-universal.pdf (6/15/20)

https://www.covidguidance.nh.gov/sites/g/files/ehbemt381/files/inline-documents/2020-05/guidance-child-care.pdf (6/15/20)

https://www.education.nh.gov/sites/g/files/ehbemt326/files/files/inline-documents/summer-guidance.pdf

American Academy of Pediatrics -

https://services.aap.org/en/pages/2019-novel-coronavirus-covid-19-infections/clinical-guidance/covid-19-planning-considerations- return-to-in-person-education-in-schools/ (6/25) Active COVID-19 Cases - July 9th 2020

Our plan for reopening is On July 9th, knowing we still have Londonderry active cases, and our Had 19 active cases region has continued to be out of the hardest hit in New Hampshire. And we also 752 active cases in have a highway that leads NH. right to Massachusetts that has been harder hit with COVID-19 than our own region and community. Emerging Science on COVID-19 and Schools - Further Detail

Conclusion #1: Schools do not appear to have played a major role in COVID-19 transmission.

● In a review of COVID-19 clusters, only 4% (8 of 210) involved school transmission.

Leclerc, Q. J., Fuller, N. M., Knight, L. E., Funk, S., Knight, G. M., & CMMID COVID-19 Working Group. (2020). What settings have been linked to SARS-CoV-2 transmission clusters?. Wellcome Open Research, 5(83), 83. Available at https://wellcomeopenresearch.org/articles/5-83/v2

● In a case study from Ireland, after six school cases involving three students ages 10-15 and three adults, there were no confirmed transmissions despite there being over 1,000 school contacts of these individuals (students and staff).

Heavey, L., Casey, G., Kelly, C., Kelly, D., & McDarby, G. (2020). No evidence of secondary transmission of COVID-19 from children attending school in Ireland, 2020. Eurosurveillance, 25(21), 2000903. Available at https://www.eurosurveillance.org/content/10.2807/1560-7917.ES.2020.25.21.2000903

● In a case study from New South Wales Australia, after 18 cases were found in schools (12 in high schools and 6 in primary schools), only 0.3% of student contacts were infected (1 in 695 individuals in 10 high schools and 1 in 168 individuals in primary schools). No teachers or staff were infected.

National Centre for Immunisation Research and Surveillance (NCIRS) (2020). COVID- 19 in schools – the experience in NSW. Available at http://ncirs.org.au/sites/default/files/2020- 04/NCIRS%20NSW%20Schools%20COVID_Summary_FINAL%20public_26%20April% 202020.pdf

● One infected student (9 years old) in the French Alps attended three schools while symptomatic; none of 112 contacts became infected.

Danis, K., Epaulard, O., Bénet, T., Gaymard, A., Campoy, S., Bothelo-Nevers, E., ... & Boudalaa, Z. (2020). Cluster of coronavirus disease 2019 (Covid-19) in the French Alps, 2020. Clinical Infectious Diseases. Available at https://academic.oup.com/cid/advance- article/doi/10.1093/cid/ciaa424/5819060

Conclusion #2 - In general, rates of COVID-19 infection are lower for children than for adults.

● Based on an analysis of data from six countries, children under 20 are half as susceptible to COVID-19 infection than adults.

Davies, N.G., Klepac, P., Liu, Y. et al. Age-dependent effects in the transmission and control of COVID-19 epidemics. Nat Med (2020). https://doi.org/10.1038/s41591-020- 0962-9

● Furthermore, although children under the age of 18 make up 22% of the U.S. population, they account for less than 2% of all cases of COVID-19.

Coronavirus Disease 2019 in Children — United States, February 12–April 2, 2020. MMWR Morb Mortal Wkly Rep 2020;69:422–426. DOI: http://dx.doi.org/10.15585/mmwr.mm6914e4

● In Massachusetts, children under the age of 19 were about four times less likely than the population at large to be diagnosed with COVID-19.

https://www.mass.gov/info-details/covid-19-response-reporting

● Children are more likely to be asymptomatic, however, which underscores the importance of health behaviors for everyone (masks/face coverings, distancing, handwashing, surface cleaning).

Davies, N.G., Klepac, P., Liu, Y. et al. Age-dependent effects in the transmission and control of COVID-19 epidemics. Nat Med (2020). https://doi.org/10.1038/s41591-020-0962-9

Conclusion #3 - If exposed, children may be less likely to become infected with COVID- 19.

● A metaanalysis of studies from several countries found that children were only 44% as likely as adults to become infected after exposure (note: pre-print study).

Viner, R. M., Mytton, O. T., Bonell, C., Melendez-Torres, G. J., Ward, J. L., Hudson, L., ... & Panovska-Griffiths, J. (2020). Susceptibility to and transmission of COVID-19 amongst children and adolescents compared with adults: a systematic review and metaanalysis. medRxiv. Available at https://www.medrxiv.org/content/10.1101/2020.05.20.20108126v1 ● In China, in households with COVID-19 exposure, children under the age of 18 were infected at a rate of 4% compared with 17% for adults.

Wei Li, Bo Zhang, Jianhua Lu, Shihua Liu, Zhiqiang Chang, Cao Peng, Xinghua Liu, Peng Zhang, Yan Ling, Kaixiong Tao, Jianying Chen, Characteristics of Household Transmission of COVID-19, Clinical Infectious Diseases, , ciaa450, https://doi.org/10.1093/cid/ciaa450

Conclusion #4 - If infected, it appears children may be less likely to infect others with COVID-19.

● Most transmissions are from adults to children, rather than vice versa; this is different from some other respiratory viruses (note: pre-print study).

Zhu, Y., Bloxham, C. J., Hulme, K. D., Sinclair, J. E., Tong, Z. W. M., Steele, L. E., ... & Gilks, C. (2020). Children are unlikely to have been the primary source of household SARS-CoV-2 infections. Available at https://www.medrxiv.org/content/10.1101/2020.03.26.20044826v1

● In a U.S. study of 15 households, 73% of transmissions were from adult to child (the remaining were child-to child or child-to adult).

Mannheim, J., Gretsch, S., Layden, J. E., & Fricchione, M. J. (2020). Characteristics of Hospitalized Pediatric COVID-19 Cases—Chicago, Illinois, March–April 2020. Journal of the Pediatric Infectious Diseases Society. Available at https://academic.oup.com/jpids/advance-article/doi/10.1093/jpids/piaa070/5849922

● In Switzerland, a study of household clusters found that only 8% had a child as the index case. In nearly 80% of the cases, the child got COVID-19 from an adult family member.

Posfay Barbe, C., Wagner, N., Gauthey, M., Moussaoui, D., Loevy, N., Diana, A., & L'Huillier, A. (2020). COVID-19 in Children and the Dynamics of Infection in Families. Pediatrics, e20201576. Available at https://pediatrics.aappublications.org/content/early/2020/05/22/peds.2020-1576

STRRT Draft Recommendations and Sub‐Recommendations

1) Establish District and School Management and Communications Plans a) Establish a district leadership team to develop a school management plan for returning to school. c) Develop and implement a family and community communication plan.

1) Determine Public Health Protocols a) Follow guidance from NH HHS and Governor’s office. Consider CDC guidance. b) Adopt policies for screening staff, students, and visitors prior to entry, as appropriate for your school or district. c) Adopt policies for social distancing and gatherings for instruction and other spaces, as appropriate for your school or district. d) Develop a response plan for the identification of a positive case, or suspected positive case.

1) Prepare the Physical School Environment a) Determine the district use of personal protective equipment (PPE), including who will use it, training, and procurement. b) Promote a culture of good hygiene, handwashing, sneezing into elbow, avoiding elongated periods in close quarters with larger groups of people. c) Evaluate school cleaning practices. d) Review policies regarding school building use for non‐school functions. e) Evaluate ventilation systems to mitigate spread. STRRT Draft Recommendations and Sub‐Recommendations

4. Support Student, Family and Educator Wellness a) Plan to support social emotional learning for students. b) Consider outreach programs and strategies to reach at‐risk students. c) Establish mental health resource partners to support students, families, and educators in need. d) Coordinate services and supports with community providers—including those that provide mental health services, telehealth services, and meal service to students—both in‐person and in a remote setting.

5. Establish Hybrid Capacity a) Develop a plan for delivering in‐person, hybrid and remote instruction for the 2020‐21 school year. b) Consider additional policies for remote/hybrid instruction. c) Consider the implications of staffing models and staffing needs for the return to school model adopted. d) Create a tiered response for potential school building closure and transition to remote instruction for scenarios such as a few days, several weeks, or longer‐term transitions e) Develop a plan for the use of common areas. f) Consider different classroom configurations.

6. Review Transportation Policies and Protocols a) Revise transportation plans to emphasize safety b) Plan for possible driver, PPE or transportation equipment shortages – many of our drivers are in a risk category based on age. STRRT Draft Recommendations and Sub‐Recommendations

7. Plan for School Meal Delivery a) Consider adjusted schedules to reduce numbers in cafeteria at any given time. b) If school meals are moved to classrooms, have a plan for students with food allergies. c) Plan to accommodate meals for those students not attending on‐site school.

8. Planning for Instruction a) Establish a Student Learning Workgroup focused on instructional priorities for fall 2020. b) Establish a baseline for student learning upon their return to school in fall 2020. c) Develop student instruction plans responsive to individual student baseline data. d)Establish strategies to implement and monitor student instruction plans.

9. Professional Development Considerations a) Design and implement professional development on remote learning practices, including the district's Learning Management System and best practices for curriculum design. b) Design and implement professional development on trauma‐responsive instruction and social‐emotional learning.

10. Technology Considerations for Dynamic Learning Environments a) Ensure student and staff privacy concerns are addressed and personally identifiable information is secure. b) Streamline the number of management systems for students and parents. c) Implement remote instruction best practices.

Londonderry School District Kimberly Carpinone, Director of Pupil Services

Memo

To: Scott Laliberte From: Kimberly Carpinone Date: July 7, 2020 Re: Special Education Reopening Plans

Hybrid Programming Plan for Special Education in the Londonderry School District

 Provide direct instruction with (appropriate mitigating safety factors) in the buildings unless public health deemed that unsafe.

 Should a family choose to use a remote option for their student’s access in the general curriculum they would still be able to attend in the building for their specialized instruction

 Remote learning needs would be district wide and not building specific

 Related services would be done in the building unless parent requested ONLY remote services. In that case related services would use virtual tools to include students in their assigned grouping or individual services per IEP during the time they would be scheduled during the day.

 LEEP – Early childhood setting will remain in place. If needed one .5 LEEP teacher would be redeployed to the remote learning platform.

 Grades K-5 – Up to three special education teachers would be redeployed to the remote learning platform. Depending on the remote population an individual teacher would oversee the instruction for primary students and another for intermediate level students. Grouping would be mixed aged/grade level. Services would be provided per the students IEP.

 Grades 6-12 – Up to three special education teachers would be redeployed to the remote learning platform. Depending on the remote population an individual teacher would oversee the instruction for primary students and another for intermediate level students. Grouping would be mixed aged/grade level. Services would be provided per the students IEP.

 Specialized Programs –

FRIENDS 1-4 (grades PK through 12) – One staff member would be overseeing the case management and providing direct services to any student in the programs using a remote learning platform. Direct service would include daily live virtual sessions and follow up analog material.

PALS, BAS and select ACT (grades PK through 12) – One staff member would be overseeing the case management and providing direct services to any student in the programs using a remote learning platform. Direct service would include daily live virtual sessions broken up into appropatie age level groupings and curriculum support as needed and prescribed in IEP. As well as follow up analog material.

PFS grades 1- 8 – One staff member would be overseeing the case management and providing direct services to any student in the programs using a remote learning platform. Direct service would include daily live virtual sessions broken up into appropatie age level groupings and curriculum support as needed and prescribed in IEP.

STEPS/ ESC – Case managers would continue to support remote platform with one live “meeting” per day.

FLEX ((grades PK through 12) - One staff member would be overseeing the case management and providing direct services to any student in the programs using a remote learning platform. Direct service would include daily live virtual sessions broken up into appropatie age level groupings and curriculum support as needed and prescribed in IEP.

 Assistant assignments – Remote students requiring adult support would be assigned an assistant per the needs outlined in the matrix that drove the IEP decision and the IEP.

Assistants would participate in live lessons with professional staff.

 Transportation – A and B routes will be utilized to allow for social distancing. Drop off and pick up for routes will be earlier in am and later in pm depending on assignment.

 IEP meetings – IEP meetings will continue to be held remotely while we are practicing social distancing, mask wearing and screening. This diminishes the amount of people in the buildings and in conference rooms.

Londonderry School District Kim Carpinone, Director of Pupil Services

Memo

To: School Board

From: Kim Carpinone

CC: Scott Laliberte

Date: June 18, 2020

Re: Remote Learning Support Funds

I am writing to provide you with an overview of the Remote Learning Grant monies allocated to the Londonderry School District. These monies were allocated to districts to be spent by September 30th 2020.

Per the directive memo from the DOE:

 The Bureau of Student Support is putting out onetime Remote Learning Grant money to all school districts within the state to support remote learning and other related expenses.

 Districts can use these funds to support special education services provided to students during remote learning, technology needed for remote learning, electronic signature fees incurred due to the pandemic and other related expenses as approved by the Bureau.

 Currently these funds are slated to expire on September 30, 2020.

 Grants are awarded based on the student population from FY19.

Activities that will be considered substantially approvable would include:  The purchase of technology for the support of remote learning for special education purposes.  The payment for services provided to students while remote learning  Fees for software or programming related to providing special education or supporting the process of special education

The Londonderry School District has been notified by the Department of Education that our allocation of Remote Learning Funds is $15,000. We immediately applied for this grant in early May and were approved for the activity of renewing a pilot set of licenses and purchasing additional software licenses (Goalbook) to support our plans for baselining student progress upon their return to school and providing extended school day services this fall for students to support COVID-19 recovery services for those students needing additional supports due to impact the remote learning.

We have already started to identify these students and will be meeting with parents throughout the month of September to develop individualized plans for these students.

Along with needed progress monitoring tools, this software purchased with the remote learning grant will help special education teachers individualize instructional needs beyond the general curriculum and target academic areas of intervention for each student. These targeted areas are also used to develop appropriate IEP goals moving forward.

Londonderry School District Kim Carpinone, Director of Pupil Services

Memo

To: School Board

From: Kim Carpinone

CC: Scott Laliberte

Date: June 18, 2020

Re: IDEA Grant

I am writing to provide you with an overview of the FY 2021 IDEA Grant including entitlement monies granted under IDEA, Part B and the Preschool Grant.

The Londonderry School District has been notified by the Department of Education that our allocation of federal IDEA, Part B funds for the 2019-2020 school year is $1,059,790.26

This is a $74,539.10 increase from FY 20.

These funds will be used to cover school district employee salaries. This includes 13.1 professional FTEs (2 FTE of speech and language staff, 1.3 FTE of school psychology staff, and 11.2 FTE special education teaching staff and a .4 PE teacher in order to provide adaptive PE classes to our program population). The grant also includes 17 special education assistants.

The Londonderry School District has been notified by the Department of Education that our allocation of federal IDEA Preschool funds is $27,150.84 This is a 17,548.10 decrease from FY 20.

These funds will be used to cover the cost of 2 assistants in the LEEP program.

In addition to the FY21 IDEA grant the Londonderry School District has $132,472.73 in carry over funds from the FY 20 school year. This carry over is due to the turn over and inability to hire assistants originally funded through the grant. We were not fully staffed throughout the fall, there was employee turnover that left funds not used and once we went to remote learning we did not hire for those open positions. These funds will be used for an additional 5 assistants needed per students IEP’s that moved into Londonderry or were identified and required this adult support after January 2020 and therefore not budgeted originally for FY 21. This has no impact on the general fund and had we not had this carry over grant funding, these positions would have to be covered by the general fund.

Finally, the Londonderry School District has $10,315.68 in carry over funds from FY19 that must be spent by September 30, 2020. As in years past, while this money is originally budgeted for staff, leaves of absences or staff turnover can leave small amounts of carry over. This money will be used to purchase hardware (technology) needed for the incoming FRIENDS program students. Their programs all require individual iPads or laptops for discrete trail data tracking. Londonderry School District Business Office

“Giving Wings to Children’s Dreams”

Memo

To: Scott Laliberte

From: Peter Curro

CC:

Date: 7/10/2020

Re: 1st Close FY2020

GENERAL FUND

Enclosed is a copy of the 1st close report for FY2020 and an estimate of revenues for the same time period. As always, I must report that these financial statements have not been audited. The auditors are scheduled to come to the School District on Monday, August 10, 2020. Normally, the field audit takes 3-5 days with the final report to the Board in early December.

Revenues [property taxes; state and local revenue] will come in around $240,200 above expectation. This is similar to the numbers reported out at the 2nd and 3rd quarter reports.

The revenue lines that came in significantly over / under target are:

 Catastrophic Aid over target $91,740

 Medicaid over target $58,083

 Tuition Other SAU over target $42,936

 Other income over target $76,789

 Tuition LEEP under target -$12,750

 Pupil Services under target -$5,743

 Adequacy Grant under target -$31,344

 Page 1

Table I shows the account balance for those funds held by the Town. The Town provided the balance of each account as of May 2020. We deducted the approved withdrawal to show the more accurate account balances for June 2020.

Table I

ACCOUNT NAME BALANCE AS OF JUNE 2020 BALANCE AS OF MAY 2020 WITHDRAWAL JUNE 30, 2020

SCHOOL IMPACT FEE $0.0

SCHOOL MAINTENANCE TRUST FUND $888,287.38 -718,079.39 $170,207.99

SCHOOL CAPITAL PROJECTS $32,132.90 $32,132.90

SPED TUITION FUND $211,739.89 $211,739.89

SCHOOL EQUIPMENT CRF $176,271.54 -154,278.69 $21,992.85

SCHOOL NETWORK INFRASTRUCTURE 278,554.78 -234,604.44 $43,950.34 CRF

Note: the column June 30, does not include any interest earned for the month of June.

On the expenditure side, we are confident the budget will come in around $760,000 below the approved budget. This is slightly lower than we estimated at the May Board meeting when we discussed the 3.5 qtr. financial report. Since that report, I need to remind the Board, that we must expend unplanned funds for the High School electrical issue, and we used general fund funding for the Middle School softball field.

We still have some accruals and outstanding invoices to process for fiscal year 2020. June invoices are coming in much later than normal, and I can only guess the pandemic has something to do with this issue. Because of the complexity of the FEMA grant, we will keep all costs identified and approved in the general fund with the offsetting revenue from the grant. Most likely, the grant revenue will be posted to FY21. We are also in the process of identifying any costs that can be funded through the COVID CARES grant. Those costs, as part of the year-end process, will be moved out of the general fund to a grant fund. Most of these costs will be found in FY21, but there are some costs in FY20. When we reported out the third quarter financial report, we estimated the District would come in $100,000 under budget. Since then, many things have changed for the School District, such as remote learning, buildings shut down, etc.

Therefore, with some confidence, we can anticipate the general fund to generate from annual operations a year-end surplus estimated at $1,000,000. We will remind the Board that the District must use any surplus for the approved Equipment Capital Reserve Fund [$150,000]. The additional estimated year-end surplus can be used to offset the December 2020 local school tax rate, and / or be put into the unassigned fund balance account. Currently, that account has $902,810 that can be used to offset future tax rates or emergency purposes. As of June 30, 2019, the maximum amount the School District can put into this fund is $1,606,466. During the FY2021 budget development, we did not anticipate any funds from year-end surplus to offset the local school tax rate.

 Page 2 The major contributors [savings to budget] to this year-end surplus are:

Professional salaries $596,217

Temporary Staff $444,947

Health Insurance $128,226

Workers Comp. Insurance $102,728

Electricity $31,833

Natural Gas $43,703

NH Retirement $110,936

The accounts most affected by the COVID pandemic are:

 Student Transportation: To recount, we paid the STA the full contract to the start of remote learning. From the time remote learning started until May 6th, the District paid STA the full contract minus calculated fuel savings. Once it was decided that remote learning would remain for the duration of the year, the School District and STA agreed to furlough the drivers as of May 6th.

o Regular Transportation will have a positive balance to budget of $337,542. Remember, way back in September 2019, we activated the Moose Hill buses to assist with Middle School runs. We anticipated, at that point; Regular Transportation may overrun the budget by $42,000.

o SPED Transportation: SPED transportation was expected to overrun the budget by $428,370. This is due to the fact; the budget was developed before the new contract was signed. The cost per run was higher than budgeted, and the District needed to add several buses to remain compliant.

o Athletic Transportation: this was expected to come in on budget. However, due to all spring athletic programs being canceled, we did not run any spring bus runs for athletics. This line will come in $33,509 below budget.

 Building Utilities: This a group, since the buildings were basically shut down [not completely,}, the District was able to save a substantial amount of funding on HVAC and energy costs.

 Temporary Staff: Temporary staff was affected because while in a remote learning, the need for substitute teachers was substantially lower than normal years. Also, spring stipends were not paid.

Obviously, throughout the budget, there are many individual accounts that have overrun the budget or come under budget for the current fiscal year. Table II highlights the more significant impacts to the general fund operating budget.

 Page 3 The accounts that overran the budget by a significant amount are:

Table II

Object Description Explanation Amount Code

238 Other Costs of end-of-year contractual benefits (391,947) Retirement

340 Construction HS electrical project, MS game field project and (229,026) Svcs accelerated summer projects into FY20

340 B&G Purch HS front driveway eng services, D. W. water testing (43,740) Tech Srvc

520 B&G Gen. School District purchased new coverage for cyber (24,716) Insurance security and large event

610 Reg Ed Funds necessary to switch from classroom to remote (55,506) Supplies education

510 SPED Trans The new contract was finalized after the budget was (428,370) set. Costs for new buses was higher than predicted, plus additional routes were necessary 563 Out of District Funds to cover unplanned costs for out-of-district (55,025) Placements placements

610 Nursing Funds to cover masks, and other COVID necessary (26,118) Supplies supplies

330 Superintendent Communication plans and ten-year master plan (69,838) consultants

323 / 610 Graduation Funds to cover extra costs to provide Graduation and (23,982) other Senior Week activities due to COVID

330 IT Funds to cover consulting services for network (67,844) improvements and upgrades

735 IT Funds for replacement of Middle and High School (70,643) Labs that would not be functioning when school opens in August

It should be noted, the two accounts that COVID affected are B&G Construction Services and Reg Ed supplies. B&G construction services overran the budget because we used the down time starting May 4th to begin the normal summer maintenance. Also, we charged the phase I Middle School softball game field to this account. It was planned to be

 Page 4 expensed from the Maintenance Trust Fund. Some of these projects, in other years, may have been expensed in the following fiscal year. Reg Ed Supplies overran the budget due to the change in education delivery for remote learning.

FUND BALANCE

As of June 30, 2019, the School Districts unassigned fund balance was $902,210. New Hampshire State law, RSA198:4-b allows school districts to retain 2.5% of the Districts’ net assessment. That amount on June 30, 2019 was $1,606,466. Therefore, using the June 30, 2019 number, the School District would have $279,744 over the net assessment. We can assume the School District net assessment for FY20, will be similar to the number reported [1,606,466] at June 30, 2019.

Given the current situation:

The School District is operating under the default budget,

And, with a significant amount of uncertainty the COVID virus provides;

Many of us are certain, at some point, we will be in remote learning environment some time this school year

At this point, we would be leaning toward retaining the full 2.5% for June 30, 2020. By retaining the full amount, we would have sufficient funds to use to offset any additional costs due to COVID, without compromising the financial position of the School District, should they arise. If, by the time all this settles to something close to normal, we may be in a position to use some of the unassigned fund balance for tax rate reduction. Once we get the preliminary audit results, we plan on coming back to the School Board in September for approval to retain additional funds to the unassigned fund balance.

In my opinion, the optimum level of unassigned fund balance [in normal times] is around $1,000,000. The reason for this, is because the School District, with the support of the voters, has established capital reserve funds for the more volatile programs. Each of those funds has a planned year-end balance, which could be used for the purpose of the individual fund. Today, the sum of year-end balance for all the School Districts’ CRF’s / Trust is $458,284 and should be a factor when determining the level of the unassigned fund balance of the Londonderry School District. It is not inconceivable that we may need to request funds from the unassigned fund balance to cover some of the unplanned costs associated with COVID and the myriad of options and safety equipment necessary.

 Page 5 FOOD SERVICE

The Food Service program at 1st close is showing an operating loss of approximately $95,000. As of June 30, 2019, the program had a fund balance of $75,266. Therefore, per federal law, the operating budget is required to offset the program by the net of $17,190 as of today. There are additional transactions to be posted for the year, and some year- end adjustments to be posted via the audit process. This should change to final amount due from the general fund. As previously reported, the program is suffering financially during the COVID months. The Dining Service program operated a skeleton service providing breakfasts and lunch during the COVID pandemic. The program extended its service to June 26, 2020.

The student open balance for food purchases as of June 30, 2020 is $33,460. The amount of bad debt covered by the general fund for the fiscal year ending June 30, 2020 is $1,270.85. Because of the shift to remote learning, and the significant impact to this and all school programs, an analysis of sales and related costs would not be meaningful.

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