Maharashtra Energy Development Agency (Meda), Chandrapur

MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

Design, Fabrication, Supply, Installation, Testing, Commissioning and Operation & Maintenance for a period of 5 years, of total 7 Pumps of Capacity 1 Hp One No., 2 Hp Four Nos. and 3 Hp Two Nos. with Storage Tank, Mounting Structure, Distribution System, Civil Work and Fencing In 7 Habitations / Villages of Jiwati and Korpana Taluka District Chandrapur in the State of Maharashtra.

MAHARASHTRA ENERGY DEVELOPMENT AGENCY, DIVISIONAL OFFICE CHANDRAPUR

(A Government of Maharashtra Institution)

E- TENDER FOR

DESIGN, FABRICATION, SUPPLY, INSTALLATION, TESTING, COMMISSIONING AND OPERATION & MAINTENANCE FOR A PERIOD OF 5 YEARS, OF TOTAL 7 PUMPS OF CAPACITY 1 HP ONE NO., 2 HP FOUR NOS. AND 3 HP TWO NOS. WITH STORAGE TANK, GALVANISED STEEL TANK MOUNTING STRUCTURE, DISTRIBUTION SYSTEM (SOURCE TO TANK AND UPTO COMMON STAND POST), CIVIL WORK AND FENCING IN 7 HABITATIONS / VILLAGES OF JIWATI AND KORPANA TALUKA DISTRICT CHANDRAPUR IN THE STATE OF MAHARASHTRA.

Tender Reference No.

TENDER NO. REN/ SOLAR-CHANDRAPUR/ 2018-19/06

https://mahatenders.gov.in

TENDER DOCUMENT

Divisional General Manager (Chandrapur) MAHARASHTRA ENERGY DEVELOPMENT AGENCY C/o Lower Ground Floor, Prestige Plaza, Vivek Nagar, Mul Road, Chandrapur-442401 Phone No: - 07172-256008 E-mail ID: - [email protected]

SIGNATURE AND SEAL OF TENDERER Page 1 of 68

MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

Table of Contents

Sr. Page CONTENTS No. No. SECTION-I BID INVITATION

1 Brief Description of the Bidding Process 4-5

2 Bidding Information 4-5

SECTION-II INFORMATION AND INSTRUCTION TO BIDDERS 1 Scope of Contract 6

2 Eligibility 8

3 Standards and Certificates 9

4 Instructions 10

5 Cost of Bidding 11

6 Language of Bid 11

7 Documents Comprising the Bid 11

7-A E.M.D.(Earnest Money Deposit), Security Deposit and Forfeiting of E.M.D. 12

8 Price Variation 14

9 Jurisdiction 14

10 Time Frame 14

11 Period of Validity of Bids 14

12 Mode of submission of Bids 14

13 Deadline for Submission of Bids 15

14 Clarification of Bids 15

15 Preliminary Examination 15

16 Acceptance or Rejection of Bids 16

17 Criteria for Evaluation of Bids 17

18 Award Criteria- Award of Contract 17

19 Corrupt or Fraudulent Practices 18

20 Conditions for issuing Work Order to lowest bidder 18

21 Terms of Payment 19

22 Project Timeline 20

23 Penalty Clause 21

SECTION – III GENERAL TERMS AND CONDITIONS

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

Sr. Page CONTENTS No. No.

1 General Terms and Conditions of Tender 22

2 Communications 24

3 Manner of Execution 47

4 Application 47

5 Standards 47

6 Inspection 47

7 Transportation 48

8 Assignment 48

9 Setting out 48

10 Sub-contracts 48

11 Termination for Default 49

12 Applicable Law 49

13 Notices 49

14 Packing 49

15 Danger Plate 50

16 Insurance 50

17 Warranties And guaranties. 50

Undertaking on Rs.100/- stamp paper 51

SECTION – IV :TECHNICAL SPECIFICATION 52-60

APPENDIX

1 Appendix - I (A) : Bidder’s Information Sheet 61

2 Appendix – I (B) : Annual Turnover 633

3 Appendix - II : Form of Performance Bank Guarantee 64-65

4 Appendix - III : Experience for Supply & Commissioning of SPV Pumps. 66

5 Appendix – IV : Site Visit Report 67 ANNEXURE

1 Check List 68

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

SECTION-I

BID INVITATION

• Brief Description of the Bidding Process

• The General Manager (Divisional Office Chandrapur), on behalf of MEDA (the Employer), invites eligible bidder to submit a bid in accordance with the provisions of this Tender Document. In this Tender Document, the term "Bidder", which expression shall, unless repugnant to the context, include all parties who have submitted bids in response to this Tender Document within the stipulated time frame for submission.

• The Bidders shall submit the bids in two parts by following e-tendering process described in bidding documents. First part comprises of the technical bid and the second part comprise of the financial bid in accordance with this Tender Document.

• In terms of the Tender Document, a Bidder will be required to deposit non- refundable Tender document fee, along with its tender, the refundable Earnest Money Deposit (EMD).

• MEDA Divisional Office Ch a n d r a p u r will open the technical bid of the Bidder, by e-tendering process. The financial bid will be opened of those bidders which are qualified in technical bid.

BIDDING INFORMATION

1 Tender Reference No. TENDER NO. REN/ SOLAR-Chandrapur /2018-19/06 Date of sale of Tender 2 document 08/02/2019. Last date and Time of 3 24/02/2019 up to 13:00 hrs. submission of Bids Date & Time of opening of 4 25/02/2019, 13:00 hrs. Technical Bid Date & Time of Pre-Bid 16/02/2019 at 11.30 A.M at Divisional 5 Meeting Office, Chandrapur

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

Estimated Cost as per the Bench mark cost of MNRE / PWD CSR with 5 years CMC of total 7 Pumps of Capacity 1 Hp One No., 2 Hp Four 6 Nos. and 3 Hp Two Nos. with Storage Rs.39,57,687 /- Tank, Mounting Structure, Distribution System, Civil Work and Fencing In 7 Habitations / Villages of Jiwati and Korpana Taluka District Chandrapur Earnest Money Deposit (EMD) in favour of Maharashtra Energy Development Agency, Chandrapur for total 7 Pumps of Capacity 1 Hp One 7 No., 2 Hp Four Nos. and 3 Hp Two Rs. 39,577 /- Nos. with Storage Tank, Mounting Structure, Distribution System, Civil Work and Fencing In 7 Habitations / Villages of Jiwati and Korpana Taluka District Chandrapur 3% * of contract value by Demand Draft (DD) 8 Security Deposit: in favour of MEDA payable at Chandrapur to be submitted on line. (For * Please refer Point C )

Divisional General Manager (Chandrapur) MAHARASHTRA ENERGY DEVELOPMENT Address for communication and AGENCY Venue for Tender opening 9 Lower ground floor, Prestige Plaza, Vivek Nagar, Mul Road, Chandrapur-442104 Phone No: - 07172-256008 Rs. 1,000/- (Rs. one Thousand Only) Non- 10 Tender Document fee refundable & Non Transferable) to be submitted online. The date & time of opening of Price Bid will be announced later.

 If any technical difficulties arise while filling up e-tender, please contact Divisional Office MEDA, Chandrapur. It is compulsory to pay tender document fee, EMD through E-payment at https://mahatenders.gov.in OR on account of MEDA as below: Name of Bank: Bank of Maharashtra Pin Code: 442401 A/C No.: 60297961570, IFSC Code: MAHB0000618, MICR Code:442014103 by RTGS or NEFT only.  Eligible bidders can upload the Tenders through Maha-e-tender portal of GoM: https://mahatenders.gov.in

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

SECTION-II

INFORMATION AND INSTRUCTION TO BIDDERS

The Divisional General Manager (MEDA, Chandrapur), on behalf of MEDA (the Employer), invites bids from eligible bidders for “works” include Design, Fabrication, Supply, Installation, Testing, Commissioning and Operation & Maintenance for a period of 5 years, (Herein after referred to as the contract of works) and as described in the tender document on “Turnkey Contracts” under Tender No:TENDER NO. REN/ SOLAR CHANDRAPUR/ 2018-19/06

1. Scope of Contract

The Scope of contract is as below:

• Design, Fabrication, Supply, Installation, Testing, Commissioning and Operation & Maintenance for a period of 5 years, of total 7 Pumps of Capacity 1 Hp One no., 2 Hp Four nos. and 3 Hp Two nos. with Storage Tank, Galvanised Steel Tank Mounting Structure, Distribution System (Source to Tank and up to Common Stand Post), Civil Work and Fencing in 7 Habitations / Villages of Jiwati and Korpana Taluka, District Chandrapur in the State of Maharashtra on “Turnkey” Contract Basis and as described in the Tender Document.

• Under this scheme, SPV Submersible Pumps are installed in the existing Bore Well / Open Well in addition to the existing pump (If any). Rising main of the submersible pump (if required at any location) is to be connected to the HDPE Rotational Moulded polyethylene Cylindrical Vertical Water Storage Tank (Double Layer) 5000 Litre Capacity which is installed on a Galvanized steel structure of minimum 3 metre or required height so as to support the water supply distribution system to the Common Stand post (at least 3 nos. with 4 taps within each village / Kolamguda periphery) with adequate water pressure.

• If any of the pump (SPV Submersible pump) fall in the bore well while installation of System with independent riser pipes, recovery of the same & reinstallation of the same will be the responsibility of the bidder. Under the circumstances if it could not be recovered the bidder will have to provide new pump.

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

• Supply, Installation of Galvanized Steel Structure, HDPE Rotational Moulded Polyethylene Cylindrical Vertical Water Storage Tank (Double Layer) 5000 Litre Capacity and completion of rising main (if requried), Distribution System etc. in the habitations of Chandrapur District.

• The Civil work to be executed for successful commissioning of the project will be part of bidder's scope. The work of Excavation, Laying of Pipeline, Back filling, Levelling required, if any for laying of Pipeline and distribution system has to be done by the bidder.

• The Civil work essential for erection of Overhaed water tank structure as per local site conditions and soil formation will be in the scope of bidder.

• Necessary grouting and fixing of piping system (where ever applicable) has to be carried out by the bidder.

• Free replacement of defective components of systems within Comprehensive Maintenance Contract period (CMC) of 5 years after commissioning for efficient running of the Solar based Water Pumping and Distribution System.

• Successful Bidder(s) will be responsible to register these projects by operation and management arrangements and rules, regulations and modalities as per MNRE and as established by MEDA and mutually agreed between MEDA and the contractor for effective implementation of the project.

• The Works are to be carried out at different Locations of 7 Villages/Habitations (Kolamguda) of Taluka Jiwati and Korpana Chandrapur District in the State of Maharashtra. Bidder can quote only after the site visit.

• The selected Bidder(s) shall maintain sufficient inventory of the solar photovoltaic water pumping systems for immediate replacement of manufacturing / faulty/ non-working solar photovoltaic water pumping system under CMC for desired output.

• The successful Bidder will be required to complete the works within the stipulated time as specified in the tender document. The bidder shall ensure that sites of SPV Pumps of respective sites should be installed and commissioned within 60 Days from the date of receipt of work order.

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

• Selected bidder shall bind to operate and maintain the system as per the rules and regulations and modalities as prescribed by MNRE, MEDA and PWD for effective functioning of the project.

• Bids shall be complete and cover all Works described in the tender. However if any item of works required for completing the projects shall be deemed to be included in bidder’s scope irrespective of whether it is specifically mentioned or not in the tender document.

• Bidder should obtain statutory permissions from statutory bodies wherever required for execution of works.

• Bidder shall quote for the complete systems. Partial bids or bids which do not cover the entire scope of the project will be treated as incomplete and not responsive to the terms and conditions of tender are liable to be rejected.

• Pre-bid meeting shall be the part of Tender document. Decisions’ taken in the pre-bid meeting will be applicable to the tender. Minutes of pre-bid meeting will be uploaded on web-site. Accordingly bidders have to quote the price and submit the necessary documents with the tender.

• The above work is to be carried out in consultation with consultant ITDP, Chandrapur and Grampanchayat authority.

• In case of any discrepancy Standard procedure should be followed in coordination with MEDA Office Chandrapur.

2. Eligibility The bidder shall provide sufficient documentary evidences to satisfy the following conditions.

• The Bidder should provide valid registration certificate issued by MNRE and IEC certificate of SPV Module, Inverter, & SPV Pumps and test report from authorized test centre of MNRE, GoI.

• Shall manufacture/supply the material (module & SPV Pumps) only as per the standards mention in tender document.

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

 The Bidder should have installed & commissioned minimum 10 no. of Solar water pumps including water supply arrangement in accordance with this tender in the state of Maharashtra of which 5 Pumps should be above 3 HP capacity with or without tank structure and piping work. The copy of the Commissioning certificate and Work order / Contract / Agreement/ from the Client/Owner shall be submitted.

 Is a manufacturer of SPV system or System Integrator and shall provide the test certificate of SPV system issued by MNRE or its authorized test centres.  He shall supply the material (module, controller and pump) As per IEC Standards mention in technical Specification.

For submission of the bid, bidder must have to fulfil following criteria.

 Must have field service setup to provide good after sale services including necessary repair and maintenance in the state of Maharashtra. Service and dealership network in Chandrapur / Nagpur division will be preferred. Accordingly bidder has to submit the details thereof.

 Has provided goods after sale services for the works done by him during last three years.

 Will not be having Joint venture.

 Must have annual cumulative turnover of minimum 100 Lacks during last three years

 All above criteria shall be strictly followed. Bidder should quote only if he is eligible.

3. Standards/ Certificates

• The goods supplied and works executed under this contract shall confirm to the standards mentioned in the technical specification and where no applicable standard is mentioned, the latest version of Indian Standard Institution or Bureau of Indian Specification shall be applicable.

• The Bidder shall submit all the valid test certificates and reports of the system components following the latest MNRE Guidelines and the same components shall be supplied for which the test reports/ certificates are submitted.

• The manufacturer should submit test certificate of Module and pump also.

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MAHARASHTRA ENERGY DEVELOPMENT AGENCY (MEDA), CHANDRAPUR

4. Instructions

• Bidder shall upload Information, Experience Certificates, Test Reports and other such relevant document’s specified in the list of other important documents.

• The bidder should visit the site & carryout the survey and upload the certificate indicating that the survey is carried out by the bidder as per Appendix - IV. The tender submitted without site visit report will be rejected out rightly.

• 100 % site survey by bidder is necessary.

• The technical proposals confirming to eligibility criteria and found satisfactory will be taken up for detailed technical evaluation. A technical evaluation committee shall evaluate the Bids submitted by bidders for detailed scrutiny. During evaluation of the technical bids, MEDA may at its discretion ask the bidders for clarification of their bid. • In case bidder does not fulfil the technical bid the financial bid shall not be opened & he shall be disqualified from further bidding process. • Price Proposals of bidders qualifying above conditions shall be subsequently opened. The time and date of the opening of the Price bid shall be intimated on web site by MEDA. • The price bid will be opened in presence of the all technically qualified bidders. • Bids submitted without EMD will be rejected. Bidder would need to upload the required documents through electronic mode only. • The Bidder shall upload valid copies of

. GST Registration Certificate . PAN and Service Tax Registration Certificate issued by appropriate authority. . Income Tax Returns of previous three assessment years. • For any Clarification /online support please contact at mail id - [email protected]. • MEDA division office Chandrapur reserves the right . To reject or accept any or all tenders without assigning any reasons thereof. . The work order is not transferable. Subletting is not allowed. MEDA will not entertain any claim at any stage of successful bidder on the plea that the bidder was not having sufficiently acquainted himself to the site conditions.

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