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Agenda of Ordinary Council Meeting I give notice that an Ordinary Meeting of Council will be held on: Date: Tuesday, 25 May 2021 Time: 1.00pm Location: Council Chamber 107 Heuheu Street Taupō AGENDA MEMBERSHIP Chairperson Mayor David Trewavas Deputy Chairperson Cr Christine Rankin Members Cr John Boddy Cr Kathy Guy Cr Tangonui Kingi Cr Kylie Leonard Cr John Mack Cr Anna Park Cr Kevin Taylor Cr Kirsty Trueman Cr Yvonne Westerman Cr John Williamson Quorum 6 Gareth Green Chief Executive Officer Ordinary Council Meeting Agenda 25 May 2021 Order Of Business 1 Apologies 2 Conflicts of Interest 3 Confirmation of Minutes 3.1 Ordinary Council Meeting - 27 April 2021 ................................................................................. 3 4 Policy and Decision Making 4.1 Receipt of the Lake Taupo Protection Project Joint Committee Meeting Minutes - March 2021 ............................................................................................................................... 4 4.2 Consideration of the recommendation from the Lake Taupo Protection Project hearings committee ................................................................................................................... 5 4.3 Waiver of Development Contributions for Tuwharetoa Health Charitable Trust ....................... 6 4.4 Extension of Contract TDC/1718/228 - Taupo District Council Streetlight Maintenance 2018-2021 ............................................................................................................................... 11 4.5 Wastewater Treatment Plant Digester 2 Floating Roof Replacement .................................... 14 4.6 Taupo Salesyards- requested changes to draft new lease .................................................... 18 4.7 Funding of Kiddle Drive / Napier Road / Arrowsmith Avenue Safe Intersection Improvement ........................................................................................................................... 23 4.8 Adoption of Report on Dog Control Policy and Practices ....................................................... 26 4.9 Adoption of Reserves Bylaw 2021 .......................................................................................... 35 4.10 LGFA Standby Facility Agreement .......................................................................................... 38 4.11 Council's April Performance Report ........................................................................................ 39 4.12 Council Engagements June 2021 ........................................................................................... 40 4.13 Members' Reports ................................................................................................................... 41 5 Confidential Business 5.1 Confirmation of Confidential Portion of Ordinary Council Minutes - 27 April 2021 ................. 42 5.2 Receipt of the Public Excluded Lake Taupo Protection Project Joint Committee Meeting held on 26 March 2021 ............................................................................................. 42 Page 2 Ordinary Council Meeting Agenda 25 May 2021 3.1 ORDINARY COUNCIL MEETING - 27 APRIL 2021 Author: Shainey James, Democratic Services Officer Authorised by: Andrew Peckham, General Manager Corporate RECOMMENDATION(S) That the minutes of the Council meeting held on Tuesday 27 April 2021 be confirmed as a true and correct record. ATTACHMENTS 1. Council Meeting Minutes - 27 April 2021 Item 3.1 Page 3 Ordinary Council Meeting Agenda 25 May 2021 4.1 RECEIPT OF THE LAKE TAUPO PROTECTION PROJECT JOINT COMMITTEE MEETING MINUTES - MARCH 2021 Author: Tanya Wood, Senior Policy Advisor Authorised by: John Ridd, General Manager Policy and Strategy PURPOSE To receive the minutes of the Lake Taupo Protection Project Joint Committee Meeting held on 26 March 2021. RECOMMENDATION(S) To receive to minutes of the Lake Taupo Protection Project Joint Committee Meeting held on 26 March 2021. ATTACHMENTS 1. Minutes of the Lake Taupo Protection Project Meeting - 26 March 2021 Item 4.1 Page 4 Ordinary Council Meeting Agenda 25 May 2021 4.2 CONSIDERATION OF THE RECOMMENDATION FROM THE LAKE TAUPO PROTECTION PROJECT HEARINGS COMMITTEE Author: Tanya Wood, Senior Policy Advisor Authorised by: John Ridd, General Manager Policy and Strategy PURPOSE To consider the recommendation from the Lake Taupō Protection Project hearings and deliberations held on 17 May 2021. DISCUSSION Both Taupō District Council and Waikato Regional Council formed an ad hoc committee to hear submissions and deliberate on the future of the Lake Taupō Protection Project. The following recommendations were passed: 1. That the joint committee recommends that Waikato Regional Council and Taupō District Council proceed with option one: Governance undertaken by the Lake Taupō Protection Project Joint Committee with the management of the contracts undertaken by the Lake Taupō Protection Trust, with both councils providing adequate space for the Trust to work at either WRC or TDC office depending on the requirements of the work, noting the funding cap of 50% of the lowest cost option to be paid by Waikato Regional Council and 2. That settlors complete a review of the arrangements within 24 months’ time to consider whether the new governance and management structures are the most efficient and cost- effective ways to manage the agreements. CONCLUSION Council must now decide whether or not to accept the recommendation. RECOMMENDATION(S) 1. That Council includes in the Long-term Plan 2021-31 option one: Governance undertaken by the Lake Taupō Protection Project Joint Committee with the management of the contracts undertaken by the Lake Taupō Protection Trust, with both councils providing adequate space for the Trust to work at either Waikato Regional Council or Taupō District Council office depending on the requirements of the work, noting the funding cap of 50% of the lowest cost option to be paid by Waikato Regional Council. 2. That the settlors complete a review of the arrangements within 24 months’ time to consider whether the new governance and management structures are the most efficient and cost-effective ways to manage the agreements. ATTACHMENTS Nil Item 4.2 Page 5 Ordinary Council Meeting Agenda 25 May 2021 4.3 WAIVER OF DEVELOPMENT CONTRIBUTIONS FOR TUWHARETOA HEALTH CHARITABLE TRUST Author: Scott Devonport, Consents and Regulatory Manager Authorised by: John Ridd, General Manager Policy and Strategy PURPOSE To consider the waiving of Development Contributions [DC’s] for the new fitout of 80 Tuwharetoa Street by Tuwharetoa Health Charitable Trust. EXECUTIVE SUMMARY Tuwharetoa Health Charitable Trust [Tuwharetoa Health] have fitted out 80 Tuwharetoa Street at significant expense to create one location to house multiple health services to provide community health services. Previously many of these services were in individual locations and this one new site creates efficiencies and improvements in the ability to deliver these crucial services. The fit out has created an assessment for DC’s, equating to $51,337.82 inclusive of GST, which Tuwharetoa Health have requested be waived due to their unique situation as a community health provided under a charity umbrella. The proposed 2021 Development Contributions Policy, has significantly changed our assessment for these types of commercial fitouts, meaning we would unlikely charge any DC’s for this sort of development from 1 July 2021. It is therefore appropriate to consider this request to waive fees, without fear of precedent based on the unique services being provided and the upcoming change in Policy direction. The preferred option is to grant a waiver in full. RECOMMENDATION(S) That Council approves the full waiver of Development Contributions for Tuwharetoa Health Charitable Trust in respect of the property at 80 Tuwharetoa Street, Taupō to a value of $51,337.82 inclusive of GST. BACKGROUND The proposal has not been presented previously. Tuwharetoa Health Charitable Trust have recently completed a significant fitout at 80 Tuwharetoa Street, Taupo at a cost of approximately $960,000. The new building will provide a range of community-based services for residents to support their wellbeing in health, education, and social services. As part of the normal building consent process, a development contribution [DC] assessment was completed based on the current DC Policy. Based on the footprint of the fit out the DC charge was assessed at $51,337.82 inclusive of GST. Given the building is new and houses multiple tenancies (WSP and Anytime Fitness), the previous credit on the site was already utilised. Tuwharetoa Health Charitable Trust have written to Council to request a waiver of the DC’s in consideration of their work as a charitable trust providing valuable community health care. DISCUSSION The DC Policy ensures that new demand generated from growth is funding fairly and transparently from all development, including subdivision, building consents and new service connections. Tuwharetoa Health have recently undertaken a major refit of a new commercial building at 80 Tuwharetoa Street and the following DC assessment was provided in accordance with the current DC Policy based on the footprint of the area being refitted for the new health care facility: Tuwharetoa Health have written to Council requesting a waiver of the fee’s based on the valuable community health care service they provide and as a registered not-for-profit charity that has limited funding (see attached letter). Item 4.3 Page 6 Ordinary Council
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