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PRE-PROPOSAL CONFERENCE Engineering Services for the Waterfront Line Bridge Rehabilitation RFP NO

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PRE-PROPOSAL CONFERENCE Engineering Services for the Waterfront Line Bridge Rehabilitation RFP NO Greater Cleveland Regional Transit Authority PRE-PROPOSAL CONFERENCE Engineering Services for the Waterfront Line Bridge Rehabilitation RFP NO. 2020-197 PROJECT NO. 27Z 10:00 a.m. – Thursday, January 7, 2021 SUMMARY OF THE MEETING The following is an edited summary (not a formal written response) of the Pre-Proposal Conference for this Project. This summary is being made available to all interested parties for informational purposes only: I. Introduction • Louis Catalusci, RTA Contract Administrator • Joseph Shaffer, Director of Engineering, Project Manager • Kirk Dimmick, Engineering Manager of Bridges II. Procurement Overview: Summary of Project: The Waterfront Line Bridge carries two light rail trains over the main lines of Norfolk Southern and Front Avenue. This selected engineering consultant team will investigate the bridge and develop construction documents for the rehabilitation of the bridge. The consultant will provide bidding and construction support services throughout the project. • Due Date: Friday, January 29, 2021 at 2:00 PM Official Time • All questions should be put in writing to Louis Catalusci at: Fax: 216-350-5298 or via e-mail: [email protected]. The question and answer period ends 10:00am Tuesday, January 19, 2021. • No Addendum has been issued to date. • The DBE goal is Five percent (5%) • The DBE must be certified before the proposal is submitted. • The GCRTA uses DBE’s from the Unified Certification Program. • Once certified by the Unified Certification Program, you can be a DBE for any Airport, Port Authorities and Transit Authorities in Ohio. • When using a DBE be aware of the rules. If a DBE is a supplier who manufactures the goods the prospective prime contractor can count the DBE as 100% towards the DBE goal. However, if the DBE firm is not a manufacturer of the goods they can only use 60% towards the goal. When filling out the B3 fill out the whole document completely (especially the Scope of Work section) it enables the GCRTA to determine if they’re performing a commercially useful function. • If you have questions on the A or B forms, contact Carl Kirkland ([email protected]) or Brandon Agnew ([email protected]) directly. • Only electronic submissions will be accepted. Submission media will not be returned and should be in non-password protected pdf format. • The format of the Contents of Proposal are indicated in the Instructions to Proposers. • The Brooks Act is being used for the selection process. o 2 step selection process . Evaluate written technical proposal and select interviewees . Interview and select the most technically qualified firm • An Evaluation Panel will be set up to review and evaluate each proposal submitted. • The Evaluation Panel will select the most technically qualified proposals. • The firms with the highest rated proposals will be asked to come in for interviews. • The Interview session will be approximately 45 minutes. 30 Minutes for the presentation and 15 minutes for questions & answers. III. Technical Overview: Provided by Joseph Shaffer, see specifications for details. Insurance: Commercial General Liability: In the amount of $5,000,000 per occurrence and $10,000,000 annual aggregate. Business Automobile Liability: In the amount of $5,000,000 per occurrence and $5,000,000 annual aggregate. Statutory Workers’ Compensation Coverage Professional Liability/Errors and Omissions Insurance: In the amount of $5,000,000 per claim. Railroad Protective Liability Insurance: In the amount of $5,000,000 per occurrence and $10,000,000 annual aggregate. The Greater Cleveland Regional Transit Authority is the named insured. The Alternate Endorsement is not acceptable. Proposers are required to meet all insurance requirements set forth in the solicitation. Nothing said at the pre-proposal conference or in this summary supersedes the solicitation document. Changes will be made through Addendum only. Greater Cleveland Regional Transit Authority REQUEST FOR PROPOSAL ENGINEERING SERVICES FOR THE WATERFRONT LINE BRIDGE REHABILITATION RFP NO. 2020-197 PROJECT 27Z Due Date: FRIDAY, JANUARY 29, 2021 2:00 P.M., OFFICIAL TIME December 28, 2020 Prospective Proposers: Re: ENGINEERING SERVICES FOR THE WATERFRONT LINE BRIDGE REHABILITATION The Greater Cleveland Regional Transit Authority (GCRTA) transmits herewith a Request for Proposal (RFP) for the procurement referenced above. The DBE goal for this procurement is FIVE percent (5%): Proposals for this procurement will be received until 2:00 PM, Official Time, FRIDAY, JANUARY 29, 2021 at the location noted below. Proposals received after the designated time or at any other than the designated location will not be accepted. Note: All proposals must be submitted on electronic media. Proposals shall be submitted to: The Greater Cleveland Regional Transit Authority Procurement Department, Fifth Floor 1240 West Sixth Street Cleveland, OH 44113 The project is subject to the Disadvantaged Business Enterprise (DBE) policy of the Greater Cleveland Regional Transit Authority. If you have any questions regarding the DBE goal, GCRTA Equal Opportunity/Affirmative Action Policies, or wish to request a copy of the current list of Certified DBE firms, please contact Carl Kirkland, Office of Business Development & Employment Opportunity at 216-356-3128 (phone), 216-350-5298 (fax) and via e-mail: [email protected]. A pre-proposal conference will be held at 10:00 AM, Official Time, Thursday, JANUARY 7, 2021 where Front Avenue crosses under the Waterfront Line Bridge in the Flats area of Cleveland, Ohio. A map is available within this solicitation. All communication regarding this procurement, including requests for clarification, shall be directed to Lou Catalusci, Contract Administrator (216) 356-3137 and via email [email protected]. All necessary instructions are included in this RFP and should be followed with care. Sincerely, Melinda J. Dangelo Director of Procurement MJD: Attachment REQUEST FOR PROPOSAL RFP 2020-97 PROJECT 27Z ENGINEERING SERVICES FOR THE WATERFRONT LINE BRIDGE REHABILITATION TABLE OF CONTENTS PART ONE INSTRUCTIONS TO PROPOSERS PART TWO NONDISCRIMINATION, AFFIRMATIVE ACTION AND DBE PARTICIPATION PART THREE SELECTION PROCEDURES PART FOUR PROJECT DESCRIPTION PART FIVE SCOPE OF SERVICES APPENDIX A –STANDARD SPECIFICATIONS Section 014500 – Safety Procedures Section 015010 – Maintenance of Rail Traffic and Resumption of Revenue Service Section 015020 – Standard Rail Flagging Procedures RTA Rail Inspection and Maintenance Standards 2018 GCRTA SOP #10.9 – Permit Required for Confined Space Entry Dynamic Envelope for GCRTA Transit Trains RTA Design Axle Loads APPENDIX B – 6/3/2019 3D Global Model Analysis, Evaluation and Recommendations Summary & Report GCRTA Bridge No. RTA-NSFront-130 APPENDIX C – 03/01/2019 2018 In-Depth Inspection Report RTA Waterfront Line Over Port Authority Property (MSE Walls) APPENDIX D: 03/01/2018 In-Depth Inspection Report RTA Waterfront Line Over Port Authority Property, NSRR, and Front Ave (Front Ave) with additional access plan recommendations APPENDIX E: 12/1/17 Report Waterfront Line Bridge Track Alignment APPENDIX F: Waterfront Line Bridge As-Built Plans WFL Bridge Transverse & Longitudinal Construction Analysis WFL Bridge Shop Drawings – Girder_Box PART SIX SAMPLE CONTRACT PART SEVEN FORMS PART ONE - INSTRUCTIONS TO PROPOSERS PART ONE – INSTRUCTIONS TO PROPOSERS I. GENERAL INFORMATION Responses to this Request for Proposals shall be made in accordance with the requirements stated herein. All information which is proprietary in nature should be marked as such. The Authority reserves the right to make an award without further discussions or to reject any or all proposals when it is considered in the best interest of the Authority to do so. A. Brooks Act This procurement shall be conducted in accordance with the requirements of 40 USC Sec. 541-544 (the Brooks Act). Under this procedure, a proposer submits only a Technical Proposal outlining its qualifications and experience applicable to the solicitation. No cost data is provided. Following the technical evaluation process described in Part Four, the highest-rated firm is requested to submit a pricing proposal which is then evaluated and negotiated. Should the parties fail to reach an agreement on acceptable price and contract terms, the Authority may reject the proposal of the highest-ranked firm and request a pricing proposal from the next- ranked firm. The process continues until a pricing agreement is reached or the Authority determines it must cancel the solicitation. If a proposal is rejected, negotiations cannot be resumed with that proposer. B. Confidential Information Proposers which include in their proposals data that they do not wish disclosed to the public for any purpose or used by the Authority except in conjunction with this solicitation, shall: 1. Mark the title page with the following legend: This proposal includes data that shall not be duplicated, used, or disclosed in whole or in part, for any other purpose other than in conjunction with this solicitation. If, however, a contract is awarded the proposer partly as a result of this data, the Authority shall have the right to duplicate, use or disclose such data to the extent provided in said contract. This restriction does not limit the Authority’s right to use such data if it is obtained from another source without restriction. The data subject to this restriction are contained in pages (insert identification of pages). 2. Mark each page or sheet identified on the title page
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