The Corporation of the Township of Norwich Regular Council Meeting Tuesday October 25, 2016 7:00 P.M

The Corporation of the Township of Norwich Regular Council Meeting Tuesday October 25, 2016 7:00 p.m. Council Chambers, Norwich

AGENDA Page

1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST 4. MINUTES OF PREVIOUS MEETING 4-16 4.1 October 11, 2016 5. PUBLIC MEETINGS 5.1. The Municipal Act None 5.2. The Drainage Act None 5.3. The Planning Act None 6. DEPUTATIONS 6.1 Bill Clark and Ralph Benedict, OLS 17-19 Re: Clark / Rand Access Issue 7. PETITIONS None 8. CORRESPONDENCE 8.1 Long Point Region Conservation Authority Re: Board of Directors Minutes – August 20-33 3, 2016 Re: Board of Directors Minutes – August 24, 2016 34-35 8.2 Grand River Conservation Authority Re: GRCA Current – October 2016 36-37 8.3 Association of Municipalities of Ontario Re: What’s Next Ontario Project 38 8.4 Municipality of Grey Highlands Re: Accommodation Review Process 39 8.5 Grey County Re: Inequity of Hydro Rates 40-41 8.6 City of Belleville Re: Supporting Agricultural Experts in Their Fields 8.7 Ministry of Natural Resources and Forestry Re: Legislation to Amend the Aggregate 42-43 Resources Act.

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8. CORRESPONDENCE 8.8 Ministry of Tourism, Culture and Sports Premiers 44 Awards for Excellence in the Arts 8.9 Norwich United Church Camp Committee Re: 45-46 Thank you for your Support 47-49 8.10 Oxford Cycling Advisory Committee Re: Meeting Minutes – September 12, 2016 9. COMMITTEE MINUTES 50-51 9.1 Accessibility Advisory Committee Re: Meeting Minutes – October 17, 2016 52-53 9.2 Health and Safety Representative Committee Re: Meeting Minutes – August 24, 2016 9.3 Norwich / Woodstock Boundary Adjustment Committee Re: Meeting Minutes – 54 October 17, 2016 10. REPORTS 10.1. Planning and Development Services No report 10.2. Fire and Protective Services No report 10.3. Drainage Services No report 10.4. Building Services No report 10.5. Public Works Services No report 10.6. Community Development Services No report 10.7. Medical Centre Services No report 10.8. Financial Services No report 10.9. Administration Services 55-58 10.9.1Road Closure Application – Sutherland Report CAO 2016-41 59-63 10.9.2Town Hall Meetings 2016 Re: Issues and Actions List – as at October 19, 2016

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10.9. Administration Services 64-66 10.9.3Otterville Parking Lot Report CAO 2016-44 11. OTHER BUSINESS None 12. NOTICE OF MOTIONS None 13. CLOSED SESSION 13.1 P ersonal matters about an identifiable individual, including municipal or local board employees Medical Centre – Physician Agreements Verbal Report 13.2 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Re: Medical Centre – Physician Account Verbal Report 13.3 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Re: Union Gas Appeal 13.4 A proposed or pending acquisition or disposition of land by the municipality or local board Re: Offer to Purchase – Airport Road Industrial Lands Confidential Report CAO 2016- 42 13.5 A proposed or pending acquisition or disposition of land by the municipality or local board Re: Offer of Purchase and Sale – Norwich Parking Confidential Report CAO 2016- 43 13.6 Advice that is subject to solicitor-client privilege, including communications necessary for that purpose Re: Clark / Rand Access Issue 13.7 A proposed or pending acquisition or disposition of land by the municipality or local board Re: Offer of Purchase and Sale – Station 3 13.8 Closed Meeting Minutes Re: October 11, 2016 14. BY-LAWS 67-68 I No. 57-2016 To Confirm All Actions and Proceedings of Council 15. ADJOURNMENT

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THE CORPORATION OF THE TOWNSHIP OF NORWICH REGULAR COUNCIL MEETING MINUTES TUESDAY OCTOBER 11, 2016

IN ATTENDANCE:

COUNCIL: Deputy Mayor Palmer Councillor Scholten Councillor DePlancke Councillor Buchanan

STAFF: Kyle Kruger, CAO / Clerk Mike Legge, Director of Finance Brad Smale, Chief Building Official Dirk Kramer, Drainage Superintendent Pat Hovorka, Director of Community Development Services A.J. Wells, Manager of Medical Services Kimberley Armstrong, Deputy Clerk

1. CALL TO ORDER The regular session of the 2014-2018 Council of the Township of Norwich was held in the Council Chambers, Norwich, Ontario commencing at 9:39 a.m. with Deputy Mayor Palmer in the Chair.

2. APPROVAL OF AGENDA Mr. Kruger requested that the Deere Crescent name change be added under Section 5.1 The Municipal Act.

Resolution #1 Moved by John Scholten, seconded by Lynne DePlancke;

That the Agenda be accepted as amended.

Carried

3. DISCLOSURE OF PECUNIARY INTEREST No disclosure were reported

October 11, 2016 Page 4 of 68 Council Minutes – October 11, 2016 Page 2 of 13

4. MINUTES OF PREVIOUS MEETING 4.1 September 27, 2016 Resolution #2 Moved by Lynne DePlancke, seconded by John Scholten;

That the following Minutes of the Township of Norwich Council be adopted as printed and circulated:

Carried

5. PUBLIC MEETINGS 5.1 The Municipal Act 5.1.1 Deer Crescent Mr. Kruger advised that a notice was placed in the local paper, on the township website and mailed to affected property owners regarding Council’s intent to pass a By-law changing Deere Crescent to Deer Crescent. No response has been received. There was no-one in attendance that wished to speak to the issue.

5.2 The Drainage Act None

5.3 The Planning Act

Resolution #3 Moved by John Scholten, seconded by Lynne DePlancke;

That pursuant to Section 34(12) of the Planning Act, R.S.O. 1990, as amended, Chapter P.13, this Council conduct a public meeting in respect to an application for amendment to Zoning By-law 07-2003-Z by Township of Norwich, submitted by John Palmer, File No. ZN 3-16-08.

Carried

The Deputy Mayor advised that this meeting is being constituted as being a public meeting held under the Planning At for the purpose of hearing Zoning Amendment proposals and affording any person I attendance the opportunity to make a presentation to Council.

The Ontario Municipal Board has the power to dismiss an appeal under subsection (25) if an appellant has not provided the Council with oral submissions at a public meeting or a written submission before a by-law is passed under this section

5.3.1 Applicant: John Palmer File No.: ZN 3-16-08 Report No.: CASPO 2016-247

October 11, 2016 Page 5 of 68 Council Minutes – October 11, 2016 Page 3 of 13

Location: Part Lot 3, Concession 3, Quaker Street (former North Norwich) Township of Norwich Details of Proposed Amendment: To rezone the lands to be severed (B 16-27-3) from ‘General Agricultural Zone (A2)’ to ‘Special Rural Residential Zone (RR-sp)’ to coincide with the lands to which they will be added through the consolidation and allow for an increase to the permitted lot coverage allowance for accessory buildings. Mr. Palmer, owner, was in attendance.

Ms. St. Clair outlined the application as contained within Report CASPO 2016-247. She advised that the applicant proposes to rezone the lands to be severed and the lands to be enlarged resulting from consent application B16-27-3. This will recognize the size of the existing accessory structures on the property. During the commenting period the CBO advised that the existing accessory building on the lot to be severed was originally constructed for agricultural purposes. As a condition of consent the applicant is required to obtain a change of use permit to ensure the structure is used for residential accessory purposes only in the future. This consent will also rectify an entrance issue on the subject lands.

There was no one in attendance that wished to speak in support of or against the application.

Resolution #4 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the Public Meeting held pursuant to the Planning Act be closed.

Carried

Resolution #5 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That with respect to the application for an amendment to Zoning By-law 07-2003-Z, submitted by John Palmer, File No. ZN 3-16-08, whereby lands described as Part Lot 3, Concession 3, Quaker Street (former North Norwich), Township of Norwich, to rezone the subject lands from ‘Residential Existing Lot (RE)’ and ‘General Agricultural Zone (A2) to ‘Special Rural Residential Zone (RR-21)’ and to recognize a reduction to the lot depth requirement from 80 m (262.5 ft.) to 62 m (204 ft) and to permit an increase to the lot coverage provisions for residential accessory structures from 170 m2 (1830 ft2) to 193.5 m2 (2082.8 ft2), the Council of the Township of Norwich hereby: Approve-in- Principle the zone change.

Carried

October 11, 2016 Page 6 of 68 Council Minutes – October 11, 2016 Page 4 of 13

6. DEPUTATIONS 6.1 Martin Wylie and Wayne Chalkley Re: Norwich Jr. C Merchants 50th Anniversary Mr. Chalkley advised that they are representing the 50th anniversary committee. The 50th year will be celebrated during the 2017/2018 season. The name ‘Merchants’ was chosen because fundraising to start the initial teams came from local merchants.

Mr. Wylie provided an overview of some of the championship wins, events and donations made by the team. He advised that they will be placing the 50th logo on the team sweaters and have started an alumni network. They are attempting to contact all former Jr. C players and have created a facebook page where they are posting old team photos. There are many events planned and they are also planning a legacy project.

Resolution #6 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the Deputation by Martin Wylie and Wayne Chalkley Re: Norwich Jr. C Merchants 50th Anniversary be received as information.

Carried

6.2 Craig Baker, Dairy Lane Systems Biogas Inc. Mr. Thomas Cormier was in attendance replacing Mr. Baker. He provided an overview of the process of taking on-farm and off-farm refuse and incorporating through the anaerobic digester to generate power to sell to Ontario Hydro. He advised that each farm proposes to have one digester, a technical building/pump house and one or two storage tanks on site.

Resolution #7 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That the Deputation of Thomas Cormier, Dairy Lane Systems Biogas Inc. regarding Request for Support of Biogas Projects be received as information.

Carried

Re: Request for Municipal Council Support Resolution to construct on-farm biogas project located at 344748 Quaker Street, Norwich – Arnold Mulder Resolution #8 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

WHEREAS Arnold Mulder proposes to construct and operate a on farm biogas project at 344748 Quaker Street, Norwich in the Township of Norwich under the province’s FIT Program; and whereas the applicant has requested that Council of the Township of

October 11, 2016 Page 7 of 68 Council Minutes – October 11, 2016 Page 5 of 13

Norwich indicate by resolution Council’s support for the construction and operation of the Project on the Property.

AND WHEREAS pursuant to the FIT Rules, Version 4.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result I the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Norwich supports the construction and operation of the Project on the Lands.

Carried

Re: Request for Municipal Council Support Resolution to construct on-farm biogas project located at 344748 Quaker Street, Norwich – Hillandia Farms Resolution #9 Moved by Lynne DePlancke, seconded by John Scholten;

WHEREAS Hettinga Dairy Equipment Incorporated proposes to construct and operate a Solar Rooftop Project located at 345148 Quaker Street, Norwich in the Township of Norwich under the province’s FIT Program; and whereas the applicant has requested that Council of the Township of Norwich indicate by resolution Council’s support for the construction and operation of the Project on the Property.

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Norwich supports the construction and operation of the Project on the Lands.

Carried

Re: Request for Municipal Council Support Resolution to construct on-farm biogas project located at 405653 Beaconsfield Road, Burgessville – B & J Droogers Farms Resolution #10 Moved by John Scholten, seconded by Lynne DePlancke;

WHEREAS B & J Droogers Farms proposes to construct and operate a on farm biogas project at 405653 Beaconsfield Road, Burgessville in the Township of Norwich under the province’s FIT Program; and whereas the applicant has requested that Council of the Township of Norwich indicate by resolution Council’s support for the construction and operation of the Project on the Property.

October 11, 2016 Page 8 of 68 Council Minutes – October 11, 2016 Page 6 of 13

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Norwich supports the construction and operation of the Project on the Lands.

Carried

6.3 Sascha Maurer, ArntjenSolar NA Inc. Re: Request for Municipal Council Support Resolution to construct solar rooftop project located at 345147 Quaker Street, Norwich – Hettinga Dairy Equipment Incorporated There was no-one in attendance to speak to this request.

Resolution #11 Moved by Lynne DePlancke, seconded by John Scholten;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Norwich supports the construction and operation of the Project on the Lands.

Carried

7. PETITIONS None

8. CORRESPONDENCE 8.1 Long Point Region Conservation Authority Re: Conservation Ontario Levy

8.2 Upper Thames River Conservation Authority Re: Board of Directors Meeting Package – August 23, 2016

8.3 Conservation Authorities Act Review

October 11, 2016 Page 9 of 68 Council Minutes – October 11, 2016 Page 7 of 13

Engagement Sessions Summary Report

8.4 Ontario Provincial Police Re: 2017 OPP Municipal Policing Billing General Information

8.5 Government of Canada Re; Proposed Federal Accessibility Legislation

8.6 South Central Ontario Region Economic Development Corporation (SCOR) Re: Board of Directors Meeting Minutes – July 26, 2016 Re: Board of Directors Meeting Minutes – August 24, 2016 Re: Sand Plains Community Development Fund - Summary

8.7 Town of Aurora Re: Town of Aurora Council Resolution of September 13, 2016 Report No. CS16-020 Ontario Municipal Board (OMB) Reform Update

8.8 Mayor Bill Vrebosch, Municipality of East Ferris Re: Clean Water and Wastewater Fund Resolution #12 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That the Correspondence as listed in Agenda Items 8.1 to 8.8 be received as information; and further that under 8.2 Council obtain a copy of Conservation Ontario Council E Bulletin.

Carried

9. COMMITTEE MINUTES 9.1 Norwich BIA Board Re: Meeting Minutes – September 13, 2016

9.2 Police Service Board Re: Meeting Minutes – September 21, 2016

9.3 Burgessville Santa Claus Parade Committee Re: Meeting Minutes – October 4, 2016 Resolution #13 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the following Committee Minutes, be received as information:

Norwich BIA Board – September 13, 2016

Police Service Board – September 21, 2016

October 11, 2016 Page 10 of 68 Council Minutes – October 11, 2016 Page 8 of 13

Burgessville Santa Clause Parade – October 4, 2016

Carried

10 REPORTS 10.1 Planning and Development Services 10.1.1 Woodlands Conservation By-law Update and Initiation of Public and Stakeholder Consultation Report No: CASPO 2016-182 Resolution #14 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That Report CASPO 2016-182 Woodlands Conservation By-law Update and Initiation of Public and Stakeholder Consultation, be received as information; and further that Gord Hough be asked to make a presentation to Council prior to the County Wide Consultations.

Carried

10.2.1 Fire and Protective Services 10.2.1 Monthend Statistical Reports, September 2016 Report FD 2016-22 Resolution #15 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That Report FD 2016-22, September 2016 monthly activities, be received as information.

Carried

10.3 Drainage Services 10.3.1 September 2016 Drainage Report Report DR 2016-33 Resolution #16 Moved by John Scholten, seconded by Lynne DePlancke;

That Report DR 2016-33, September 2016 Activity Report, be received as information.

Carried

Mr. Kramer advised Council that the Report regarding the Hayward Drain tender results was submitted too late to be included within the agenda package.

Council members agreed to accept an agenda addition to consider and award the tender.

Mr. Kramer advised Council that the tender closed on September 30th and the results excluding HST were as follows:

October 11, 2016 Page 11 of 68 Council Minutes – October 11, 2016 Page 9 of 13

Cassidy Construction London Ltd. $70,530.00 Malcolm Holdings Inc. $118,973.00 Van Bree Drainage and Bulldozing Ltd. $133,800.00

Mr. Kramer explained that the Engineers estimate was $101,900.00 and that because of the low tendered amount, Mr. Kuntze spent extra time discussing the project with Mr. Cassidy to ensure they understood the scope of the project. He has advised that their references were contacted and he is recommending awarding the contract to Cassidy Construction.

Resolution #17 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That Report DR 2016-34, Hayward Municipal Drain 2016 Tender results be received, and that the Township award the drain construction to Cassidy Construction London Ltd. for the tendered price of $70,530.00, subject to 3rd and final reading of Provisional By- law 44-2016; and after the statutory time for filing appeals as prescribed by the Drainage Act has expired.

Carried

10.4 Building Services 10.4.1 September 2016 Building Report Report BB 2016-10 Resolution #18 Moved by Lynne DePlancke, seconded by John Scholten;

That Report BB 2016-10, September 2016 Building Report, be received as information.

Carried

10.5 Public Works Services 10.5.1 Progress Report for September 2016 Report PW 2016-20 Resolution #19 Moved by John Scholten, seconded by Lynne DePlancke;

That Report PW-2016-20 Progress Report for September 2016 be received as information.

Carried

10.6 Community Development Services 10.6.1 Monthly Departmental Activities Report CDS 2016-17 Resolution #20

October 11, 2016 Page 12 of 68 Council Minutes – October 11, 2016 Page 10 of 13

Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That Report No. CDS 2016-17 be received for information purposes.

Carried

10.7 Medical Centre Services 10.7.1 Medical Centre September 2016 Activity Report Report MED 2016-13 Resolution #21 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That Report MED 2016-13, Medical Centre August 2016 Activity Report, be received as information.

Carried

10.8 Financial Services 10.8.1 Tax Sale Extension Agreement Report FS 2016-22 Resolution #22 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That Report No. FS 2016-22, Tax Sale Extension Agreement – Tax Roll No. 020-020- 11100, be received as information and further that Council approve a by-law authorizing the Director of Finance to enter into a Tax Sale Extension Agreement with the owner of this property to satisfy the outstanding arrears.

Carried

10.8.2 Council Financial Summary as at September 30, 2016 Report FS 2016-23 Resolution #23 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That Report FS 2016-23, Council Financial Summary as of September 30, 2016, be received for the information of Council.

Carried

10.9.3 OCIF Top up Infrastructure Funding Memorandum Resolution #24 Moved by Lynne DePlancke, seconded by John Scholten;

October 11, 2016 Page 13 of 68 Council Minutes – October 11, 2016 Page 11 of 13

That the Memorandum Re: OCIF Top up Funding, be received as information; and further that staff be directed to apply for the Middletown Line Bridge #37 as outlined in the Report.

Carried

10.9 Administrative Services 10.9.1 2017 Council Meeting Schedule Report CAO 2016-39 Resolution #25 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That Report CAO 2016-39, 2017 Council Meeting Schedule, be received as information and further that the proposed 2017 meeting schedule be adopted as presented.

Carried

10.9.2 Planning Application Fee Refund Policy Report CAO 2016-40 Resolution #26 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That Report CAO / Clerk 2016-40 Planning Application Fee Refund Policy, be received as information; and further that Council adopt the policy as presented.

Carried

10.9.3 Rural Oxford Economic Development Re: 2017 Draft Budget – Member Municipality Contribution Requirement Resolution #27 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the 2017 Draft Budget of the Rural Oxford Economic Development Corporation be received and be accepted as presented.

Carried

10.9.4 Ministry of Transportation Re: Request for Exemption of Noise Control By-law Resolution #28 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the Correspondence from MMM Group Limited Re: Ontario Ministry of Transportation - Request for Noise Bylaw Exemption for Replacement of the Highway 401 Underpass Structure at Norwich Avenue and Interchange Improvement (G.W.P. 3054-13-00), be received as information;

October 11, 2016 Page 14 of 68 Council Minutes – October 11, 2016 Page 12 of 13

And further that Council allow an exemption from By-law 35-2013, to Regulate and Prohibit Noise, to allow for the construction activities as outlined within the request, for May to November 2019.

Carried

11. OTHER BUSINESS None

12. NOTICE OF MOTIONS None

13. CLOSED SESSION

11:42 a.m.

Resolution #29 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

THAT pursuant to the Municipal Act, 2001, as amended, Chapter 25, Section 239(2), Council convene in a meeting closed to the public to discuss: personal matters about an identifiable individual, including municipal or local board employees; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

Carried

13.1 Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board Medical Centre – Physician Account Confidential Memorandum

13.2 Personal matters about an identifiable individual, including municipal or local board employees Verbal update

13.3 Closed Meeting Minutes Re: September 27, 2016

12:05 a.m.

Resolution #30 Moved by Wayne Buchanan, seconded by Lynne DePlancke;

That the Council do now reconvene in open session.

October 11, 2016 Page 15 of 68 Council Minutes – October 11, 2016 Page 13 of 13

Carried

14. BY-LAWS I No. 52-2016 To Authorize Execution of a Contribution Agreement for Funding through the Ontario Community Infrastructure Fund II No. 53-2016 To Change the Name of Deere Crescent III No. 54-2016 To Enter into an Extension Agreement for Tax Arrears IV No. 55-2016 To Appoint a Public Works Manager V No. 56-2016 To Confirm All Actions and Proceedings of Council 15.1 FIRST AND SECOND READING OF BY-LAWS I TO V Resolution #31 Moved by Lynne DePlancke, seconded by Wayne Buchanan;

That By-laws I to V as listed, be introduced and taken as read a first and second time.

Carried

15.2 THIRD READING OF BY-LAWS I TO V Resolution #32 Moved by Lynne DePlancke, seconded by John Scholten;

That By-laws I to V, as listed, be taken as read a third and final time and passed and signed by the Mayor and Clerk and the Corporate Seal be affixed thereto.

Carried

15. ADJOURNMENT 12:06 Resolution #33 Moved by John Scholten, seconded by Lynne DePlancke;

That this Council do now adjourn.

Carried

THESE MINUTES ADOPTED BY WAY OF RESOLUTION NO. 2 AS APPROVED BY COUNCIL AT ITS MEETING ON THE 25th DAY OF OCTOBER, 2016.

______MAYOR LARRY MARTIN

______KYLE KRUGER CAO / CLERK

October 11, 2016 Page 16 of 68 Bill Clark and Ralph Benedict, Page 17 of 68 OLS 11~1 ___ --~ -- ~-~ ------

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Bill Clark and Ralph Benedict, Page 18 of 68 OLS Bill Clark and Ralph Benedict, Page 19 of 68 OLS

LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - August 3, 2016

(as approved at the Board of Directors meeting held August 24, 2016)

Members in attendance: Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, Tom Southwick and John Scholten Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes and L. Minshall Regrets: Leroy Bartlett and Craig Grice

The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, August 3, 2016 in the Tillsonburg Administration Office Boardroom.

ADDITIONAL AGENDA ITEMS

MOTION A-99/16 moved: D. Beres seconded: N. Haydt

THAT the LPRCA Board of Directors add “Mary Weber re: Norfolk County By-Law Decision” under “Delegation” as item 4 to the August 3rd, 2016 agenda, as well as, a “Legal Matter” under In-Camera as item 11 (b).

CARRIED

The GM reviewed the rules and timelines regarding deputation requests. To be reviewed further.

DISCLOSURES OF INTEREST

N. Haydt declared a conflict relating to the deputation and the Delegated Responsibility of Municipal Plan Review, item 10 (h) and removed himself from the table during discussions.

DELEGATIONS a) Mary Weber: Re: Norfolk County Zoning By-Law

Ms. Weber is a property owner on Hastings Drive in Long Point and has been lobbying Norfolk County to re-zone Hastings Drive from hazard land to hazard land-LP to allow development. She feels that LPRCA is the stumbling block and that there is no threat to life and property that can’t be mitigated by technology. She also stated that Hastings Drive residents are being unfairly treated compared to the rest of Long Point. Ms. Weber appealed to the Board to not appeal the proposed zoning by-law amendment for Hastings Drive.

Ms. Weber fielded questions including one regarding her statement re: “LPRCA wants that tract of land” and she responded that it was not a verified statement, but the feeling of the

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1

Long Point Region Conservation Page 20 of 68 Authority cottage owners.

MOTION A-100/16 moved: D. Beres seconded: R. Geysens

THAT the LPRCA Board of Directors receives that delegation by Mary Weber re: Norfolk county Zoning By-Law as information.

CARRIED

MINUTES OF PREVIOUS MEETINGS

MOTION A-101/16 moved: D. Beres seconded: T. Southwick

THAT the minutes of the LPRCA Board of Directors Regular Meeting held June 1st, 2016 and the Mid-Month Development Application Approval of July 18th, 2016 be adopted as circulated.

CARRIED

BUSINESS ARISING

None

REVIEW OF COMMITTEE MINUTES

No questions or comments.

MOTION A-102/16 moved: T. Southwick seconded: D. Beres

THAT the minutes from the Backus Museum Committee meeting of April 12th, 2016 and the Audit and Finance Committee meeting of May 9th, 2016 be received as information.

CARRIED

CORRESPONDENCE

MOTION A-103/16 moved: T. Southwick seconded: D. Beres

THAT the correspondence outlined in the Board of Directors’ Agenda of August 3rd , 2016 be received as information.

CARRIED

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2

Long Point Region Conservation Page 21 of 68 Authority

DEVELOPMENT APPLICATIONS

a) Staff Approved applications

Planning staff approved 29 applications over the past month. Staff responded to questions.

MOTION A-104/16 moved: T. Southwick seconded: D. Beres

That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated August 3rd, 2016 as information. CARRIED

b) New Applications

The Planning Department recommended the approval of four applications.

MOTION A-105/16 moved: D. Brunton seconded: J. Scholten

THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report:

A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-112/16 LPRCA-127/16 LPRCA-128/16 LPRCA-131/16

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED

NEW BUSINESS a) CALENDAR REVIEW

The Watershed Tour is scheduled for August 26th by invitation only. This year’s tour will highlight the five revenue producing parks. The Leighton and Betty Brown Scholarship Presentation has been changed for this year. The Scholarship will be presented next Wednesday evening at the Lee Brown Marsh Manager’s residence and only the winner

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3

Long Point Region Conservation Page 22 of 68 Authority and the winner’s family along with the Lee Brown Marsh Management Committee will be in attendance.

There is no Board meeting scheduled for September.

MOTION A-106/16 moved: D. Brunton seconded: J. Scholten

THAT the LPRCA Board of Directors receives the Calendar of Events Report for August and September as information. CARRIED

b) GENERAL MANAGER’S REPORT

The GM highlighted his meeting with the Environmental Commissioner prior to the Carolinian Canada Coalitions Annual General Meeting and his meeting with a consultant who is developing erosion protection techniques. The techniques are interesting but not yet available. The GM explained that the role of the Joint Advisory Committee for Source Protection is to lobby the government to help secure funding for municipal partners to advance Source Protection protocols.

MOTION A-107/16 moved: D. Hayes seconded: N. Haydt

THAT the LPRCA Board of Directors receives the General Manager’s Report for June and July 2016 as information.

CARRIED

c) CONSERVATION AUTHORITIES ACT REVIEW UPDATE

The GM spoke to the document that is to be submitted to the Province by Conservation Ontario. The document includes comments from the various conservation authorities, municipalities and other stakeholder groups.

MOTION A-108/16 moved: R. Geysens seconded: D. Hayes

That the Board of Directors receives the Conservation Authorities Act Review Update as information; AND THAT LPRCA send its own letter of support of Conservation Ontario’s submission to the Province. CARRIED

d) CANADA 150 APPLICATIONS

LPRCA submitted six applications to the Canada 150 Community Infrastructure

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4

Long Point Region Conservation Page 23 of 68 Authority Program to help improve infrastructure at Backus Heritage Conservation Area and Waterford North Conservation Area. The applications were ranked internally based on eligibility and need. Funding has not yet been announced for this round of funding.

MOTION A-109/16 moved: D. Hayes seconded: R. Geysens

THAT the Long Point Region Conservation Board receives the Canada 150 Community Infrastructure Application Report as information. CARRIED

e) 2nd Quarter Financial Update

There is currently a shortfall in the budget due to two tenants departing unexpectedly part way through the year. The tenant at Backus has left and the Ministry of Finance has left the administration office. A small space in the basement of the administration building is still being rented and the office space upstairs is currently listed for rent. The campground expenses are tracking well. Planning has reviewed 50% more applications to date over last year and have taken more time to review due to the complexity of the projects. Turnaround time for applications has been averaging 10 days to two weeks with approximately 30% of the applications being completed in less than a week.

MOTION A-110/16 moved: D. Hayes seconded: Roger Geysens

THAT the LPRCA Board of Directors receives the 2nd Quarter Financial Report as at June 30th, 2016 as information.

CARRIED f) 2016 PARKS CAPITAL UPDATE

Staff reviewed the various capital projects budgeted for 2016. The Haldimand CA hydro upgrade, the Backus Heritage CA water system upgrade in campground E and the updated park entrance signage projects are complete. The Backus Heritage CA water system upgrade in campground C is complete except for two isolation chambers to be installed at the end of the camping season. The Norfolk water intake upgrade is 75% complete to be finished in August and the last two projects, hydro upgrades at Backus and Waterford North, will be completed at the end of the camping season. The Waterford North gatehouse project is not proceeding at this time and may be discussed during the 2017 budget.

MOTION A-111/16 moved: D. Hayes seconded: R. Geysens

THAT the LPRCA Board of Directors receives the staff report on the 2016 update re: Projects in Conservation Areas as information.

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5

Long Point Region Conservation Page 24 of 68 Authority CARRIED g) A.D. LATORNELL CONFERENCE

R. Chambers and D. Beres would like to attend if there is availability but both suggested that those who have not yet attended be considered first.

MOTION A-112/16 moved: R. Geysens seconded: D. Hayes

THAT the LPRCA Board of Directors approves the attendance of the General Manager, Mike Columbus and two others for the 23rd Annual A.D. Latornell Conference.

CARRIED h) INVESTMENT POLICY UPDATE

The updated draft investment policy was reviewed by the Audit and Finance Committee in June 2016. The Committee recommended including Principal Protected Notes (PPN) in the Investment Policy and investing $2 million into CIBC PPNs. Staff reviewed the investment projection over the life of the PPN (7 years).

MOTION A-113/16 moved: D. Hayes seconded: R. Geysens

THAT the LPRCA Board of Directors approves the revised Investment Policy; AND confirms investment of $1,000,000 from each of the two Backus Woods endowment funds into Principal Protected Notes as per the recommendation from the LPRCA Audit and Finance Committee meeting of June 13th, 2016.

CARRIED

i) DELEGATED RESPONSIBILITY FOR MUNICIPAL PLAN REVIEW

Staff reviewed the history of the Ontario Planning and Development Process. In 1995, the province delegated the responsibility for comments on development proposals related to natural hazards to the conservation authorities across the province. The conservation authorities are mandated to comment on municipal planning documents and applications from the province’s perspective with regard to Section 3.1 of the Provincial Policy Statement (PPS). Comments are first to be provided to the municipality regarding planning matters. If the municipality decision is not consistent with the PPS, LPRCA is obliged to notify the Ministry of Municipal Affairs and Housing (MMAH) of the inconsistency.

In regards to the decision made by Norfolk County Council regarding allowing trailers on Hastings Drive in Long Point, LPRCA fulfilled its obligation to the province by sending a letter to MMAH of the inconsistency with the PPS along with the comments provided to Norfolk County in June 2016. LPRCA did not file an appeal to the Ontario Municipal Board. If MMAH appeals Norfolk County Council’s decision, LPRCA staff will be

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6

Long Point Region Conservation Page 25 of 68 Authority required to provide information or attend the hearing.

MOTION A-114/16 moved: D. Brunton seconded: J. Scholten

THAT the LPRCA Board of Directors receives the report regarding Delegated Responsibility of Municipal Plan Review as Information.

CARRIED

j) EXPRESSION OF INTEREST – TILLSONBURG TOWN HALL

The Town of Tillsonburg recently advertised that they are researching new administrative facilities. Staff submitted an Expression of Interest and will continue to explore potential partnership opportunities.

MOTION A-115/16 moved: J. Scholten seconded: D. Brunton

THAT the LPRCA Board of Directors receives the General Manager’s report regarding the Town of Tillsonburg’s Request for Expressions of Interest in a new town hall; AND THAT the GM be authorized to explore any potential partnership opportunities for the Board’s consideration.

CARRIED

D. Beres read an anonymous letter regarding the landscaping at the administration office, specifically the prairie grass which the public assumes is weeds. The prairie grass was planted in partnership with funding received from the RBC Blue Water Program. Staff was directed to prepare communication materials explaining the project.

MOTION A-116/16 moved: J. Scholten seconded: N. Haydt

That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss:

0 personal matters about an identifiable individual, including Conservation Authority employees; 0 a proposed or pending acquisition or disposition of land by the Conservation Authority; 0 advice that is subject to solicitor-client privilege, including communications necessary for that purpose

CARRIED

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 7

Long Point Region Conservation Page 26 of 68 Authority

MOTION A-117/16 moved: R. Geysens seconded: R. Chambers

That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

The Chair adjourned the meeting at 10:00pm.

______Michael Columbus Judy Maxwell Chair Manager, Corporate Services

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 8

Long Point Region Conservation Page 27 of 68 Authority

LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - AUGUST 24th, 2016 (as approved at the Board of Directors meeting held October 5, 2016)

Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt and Tom Southwick Staff in attendance: C. Evanitski, L. Minshall, and D. McLachlan Hearing attendees – Mr. G. Inglis, Mr. Z. Vajda, Ms. N. Wilson, Mr. H. Weiler, Mr. T. Weiler and Mr. R. Mawhiney Regrets: Craig Grice, David Hayes and John Scholten

The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, August 24th, 2016 in the Tillsonburg Administration Office Boardroom.

ADDITIONAL AGENDA ITEMS

None

DISCLOSURES OF INTEREST

None

DEPUTATIONS

None

MINUTES OF PREVIOUS MEETINGS

MOTION A-118/16 moved: D. Beres seconded: R. Geysens

THAT the minutes of the LPRCA Board of Directors regular meeting held August 3rd , 2016 be adopted as circulated. CARRIED

BUSINESS ARISING

None

REVIEW OF COMMITTEE MINUTES

None

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 28 of 68 Authority

CORRESPONDENCE

None

DEVELOPMENT APPLICATIONS

a) Hearing re: Zoltan Vajda

MOTION A-119/16 moved: T. Southwick seconded: L. Bartlett

THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED

The roll was called.

The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing.

Staff introduced the applicant and presented the staff report. The area requested for redevelopment is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood.

Staff responded to questions from the Board.

The applicant presented his position on the basis that the redevelopment will be flood- proofed to the extent that it is able and that there are other larger redevelopments in the area that were granted permission in the past.

The Board asked questions of both the applicant and staff.

MOTION A-120/16 moved by: T. Southwick seconded: D. Beres

That the LPRCA Board of Directors does now enter into an “In Camera” session to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

CARRIED

MOTION A-121/16 moved by: T. Southwick seconded: L. Bartlett

That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 29 of 68 Authority

MOTION A-122/16 moved by: D. Brunton seconded: R. Geysens

That the LPRCA Board of Directors approves Application 72/16 (Zoltan Vajda) to redevelop a vacation home and associated services provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant. CARRIED

MOTION A-123/16 moved by: N. Haydt seconded: D. Brunton

That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

b) Hearing re: Tim Weiler

MOTION A-124/16 moved: L. Bartlett seconded: T. Southwick

THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED The roll was noted.

The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing.

Staff responded to questions from the Board noting that permits were granted in this area in the past on the assumption that safe access/egress was available.

The applicant presented his position on the basis that the redevelopment will be flood- proofed.

There were no further questions.

MOTION A-125/16 moved by: L. Bartlett seconded: R. Geysens

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 30 of 68 Authority CARRIED

MOTION A-126/16 moved by: N. Haydt seconded: D. Beres

That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

MOTION A-127/16 moved by: T. Southwick seconded: L. Bartlett

That the LPRCA Board of Directors approves Permit Application No. 135/16 (Tim & Marie Weiler) to construct a new vacation home and associated services provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant. CARRIED

MOTION A-128/16 moved by: R. Geysens seconded: L. Bartlett

That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

c) Hearing re: Randy Mawhiney

MOTION A-129/16 moved: D. Beres seconded: L. Bartlett

THAT the LPRCA Board of Directors does now sit as a Hearing Board.

CARRIED The roll was noted.

The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing.

Staff introduced the applicant and presented the staff report. The area requested for a new structure is zoned hazard land, is subject to frequent flooding and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood.

Staff responded to questions from the Board noting that no permits have been granted for new sheds in this area since the 2006 regulation came into effect

The applicant presented his position on the basis that it is a small building to be used as a change house only.

The applicant responded to questions.

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 31 of 68 Authority

MOTION A-130/16 moved by: T. Southwick seconded: D. Brunton

CARRIED

MOTION A-131/16 moved by: R. Geysens seconded: D. Beres

That the LPRCA Board of Directors does now adjourn from the “In Camera” session.

CARRIED

MOTION A-132/16 moved by: T. Southwick seconded: D. Brunton

That the LPRCA Board of Directors approves Permit Application LPRCA-105/16 (Randy Mawhiney) to construct a change house not to exceed 108 square feet.

CARRIED

MOTION A-133/16 moved by: R. Geysens seconded: D. Beres

That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.

CARRIED

d) Staff Approved applications

Staff approved 13 applications since the last meeting August 3rd: LPRCA-85/16, LPRCA-126/16, LPRCA-130/16, LPRCA-132/16, LPRCA-133/16, LPRCA-134/16, LPRCA-136/16, LPRCA-137/16, LPRCA-138/16, LPRCA-141/16, LPRCA-143/16, LPRCA-144/16 and LPRCA-145/16. No comments or questions.

MOTION A-134/16 moved: R. Geysens seconded: D. Brunton

That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED

e) New Applications

The Planning Department sought approval for two applications. No further questions or comments.

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 32 of 68 Authority

MOTION A-135/16 moved: D. Beres seconded: L. Bartlett

THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report:

A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),

LPRCA-140/16 LPRCA-142/16

B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED

The Chair adjourned the meeting at 10:00pm.

______Michael Columbus Dana McLachlan Chair Administrative Assistant

FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick

Long Point Region Conservation Page 33 of 68 Authority GRCA Current

October, 2016 • Volume 21 Number 10

GRCA General Membership recovers to normal conditions. Seeking comments Chair Helen Jowett on updated mapping Vice-Chair Chris White The GRCA recently completed a project to Water and wastewater Townships of Amaranth, East update watercourse mapping throughout the treatment contract Garafraxa, Melancthon and Grand River watershed and has been seeking Southgate and Town of Grand public comments on these changes. The GRCA has hired R.J. Burnside and Valley Associates to provide consulting engineering Guy Gardhouse Members of the public were invited to provide services related to water and wastewater treatment Townships of Mapleton comments at sessions on Sept. 27 in Fergus, Sept. for three years. and Wellington North Pat Salter 28 in Paris and Sept. 29 in Cambridge. Online The GRCA provides water and wastewater Township of Centre Wellington comments are being accepted until 4 p.m. on Friday, Oct.7 at www.grandriver.ca/mapreview. services to 11 conservation areas, Luther Marsh Kelly Linton Wildlife Management Area and five nature Town of Erin, Townships of The GRCA helps to protect natural areas and centres. Some of these sites are serviced by a direct Guelph/Eramosa and Puslinch watercourses such as rivers, streams, flood plains, connection to municipal services, while others Chris White wetlands, steep slopes and the Lake Erie shoreline have onsite systems. City of Guelph by regulating construction, grading, alteration and Bob Bell, Mike Salisbury development activities in and near those areas. The contract includes an option to extend these This is done through Ontario Regulation 150/06 services for two more years at the discretion of the Region of Waterloo GRCA. Les Armstrong,Elizabeth Clarke, under the Conservation Authorities Act. With Sue Foxton, Helen Jowett, more recent information now available, the GRCA Geoff Lorentz, Jane Mitchell, is proposing amendments to the mapping that is Joe Nowak, Wayne Roth, Sandy Shantz, Warren Stauch currently used by the public for Ontario Wetland violation resolved Regulation 150/06. Municipality of North Perth The GRCA planning department worked with and Township of Perth East The proposed changes to the mapping won’t Brant County landowners who created a George Wicke affect the area that is currently regulated. secondary access road in a wetland in 2015. Halton Region Cindy Lunau However, they will more clearly show the regulated areas on the mapping, making it easier Following unsuccessful attempts by staff to City of Hamilton George Stojanovic to visually identify these areas. resolve the violation, the landowners were charged Oxford County Bruce Banbury under Section 28 of the Conservation Authorities The updated watercourse mapping will be Act for development in a wetland without a GRCA County of Brant available to all external users for download once permit. Brian Coleman, Shirley Simons this review is complete. City of Brantford However, the roadway has recently been Dave Neumann, Vic Prendergast removed and the wetland restoration has been completed to the satisfaction of GRCA. The Haldimand and Norfolk Counties Bernie Corbett, Fred Morison Level 2 still in effect charges have also been withdrawn. The entire Grand River watershed remains in the Level 2 low water condition that was first declared on Aug. 9 by the Grand River Low Water Environmental summer Response Team. camps were popular Rainfall across the watershed since Aug. 9 has The GRCA’s summer camp programs were been sufficient to maintain water levels. Recovery popular this summer. of the watershed to normal conditions is a slow process, and stream flow has been returning to The GRCA offered 36 weeks of camp low conditions in between the rain events. programming at five locations. In total, 1,430 campers attended programs and filled 90 per cent The Grand River Low Water Response Team of the available camp spaces. Camp program also will continue to monitor conditions and will provided summer employment for 19 summer remove the low water status when the watershed

www.grandriver.caGrand River Conservation Grand River Conservation AuthorityPage 34 of 68 Authority students. School programming got underway at all of the nature centres in early September and plans are underway for camps for kids during the winter break and March break.

Water managers and planners meet The annual joint meeting of the water managers and planning managers from across the Grand River watershed was held Sept.14 as part of the Grand River Water Management Plan implementation. Over 35 people attended from various municipalities and government agencies. They discussed growth and development pressures in the context of the coordinated review of the four provincial land use plans. The implementation of the Water Management Plan was highlighted along Happy fall! This photo was taken at Shade’s Mills Park and submitted to the 2014 GRCA with land use planning and actions taken to photo contest by Sarah Gray. The 2016 GRCA photo contest has been underway for several integrate water management into the natural months and ends Oct. 28. heritage strategy and municipal official plans. alleviated some of the pressure on the months and has several steps before the final Growth and development pressures reservoirs for flow augmentation and budget goes to the GRCA board in February. continue in the watershed, especially in the reduced evaporative losses, but inflows to the The GRCA will begin making budget headwater region where the rivers have a reservoirs remain low. presentations to the municipal councils limited capacity to receive more wastewater starting in October. River augmentation was high throughout effluent. A broader subwatershed planning the summer and continued to be significant A final GRCA budget will go to the GRCA approach to wastewater treatment and river into September. Augmentation accounted for board in February. assimilation may result in new opportunities approximately 75 per cent of the river flow that can save significant capital through Kitchener, 35 per cent of the flow infrastructure spending. through Brantford and 50 per cent of the flow on the Speed River below Guelph. This issue of GRCA Current was Traditional winter published in October, 2016. on the way Budget process for 2017 It is a summary of the September 2016 A traditional winter is in the forecast for is already underway business conducted by the Grand River the Grand River watershed. The GRCA board was presented with the Conservation Authority board and committees, as well as other noteworthy first draft of the 2017 GRCA budget at the Above-average temperatures are predicted happenings and topics of interest. by Environment Canada for the fall, with September meeting. The Grand River Conservation Authority precipitation expected to be near normal. It includes $29.4 million in expenditures welcomes distribution, photocopying However, the water temperature of the Great and more special funding will be added and forwarding of GRCA Current. Lakes is high, which means more lake-effect before the budget is finalized. snow is likely to fall from the sky this winter. Next board meeting: The general municipal levy is budgeted to October 28 at 9:30 a.m., The first half of September was drier than increase by $266,000, or 2.5 per cent. August with only one storm, and most of the GRCA Administration Centre The draft budget outlines revenue and rain fell in the northern portion of the Subscribe to GRCA Current and other watershed. expenses for current GRCA programs. These publications are funded by the municipal general levy , www.grandriver.ca/subscribe Water levels in Shand and Guelph other municipal funding by special reservoirs are below the normal operating agreements, provincial and federal grants, View meeting agendas: range, Conestogo Dam is at the lower end of self-generated revenue and funding from https://calendar.grandriver.ca/directors the normal range, and Luther is within its GRCA reserves. normal operating range for this time of year. View coming events: Higher precipitation over the past month has The GRCA’s budget process takes several www.grandriver.ca/events

PO Box Grand729, 400 River Clyde Conservation Road, Cambridge, Ontario N1R 5W6 519-621-2761 FollowPage the35 ofGRCA: 68 Authority

October 6, 2016

Dear Clerks: AMO Seeks Council Resolution

On behalf of the AMO Board, I would ask you to place the attached resolution on council’s next agenda along with this letter.

AMO wants every council to be involved in the What’s Next Ontario? project. There is a looming fiscal gap facing Ontario’s municipalities. What’s Next Ontario? is about recognizing the gap and seeking sector support for closing it. The response has been impressive, but there’s more to be done! We’ve boiled down the essence of the challenge we face in the next ten years to a one-page resolution. We urge every council in Ontario to adopt the resolution, and reply to AMO by December 1, 2016.

What does it say? We know Ontarians see infrastructure as the number one challenge facing their community. We know that even if we raise property taxes and user fees by inflation (1.8%), we will still be $3.6 billion short to fix the infrastructure gap, every year for ten years. This is what we need to address. As elected officials, how do we deal with this challenge? What is the best approach? Ontarians already pay the highest property taxes in the country. How high is too high?

We could finance this gap by increasing property taxes. It would require property tax revenue increases of 4.6% annually for 10 years, sector-wide. And, what happens if the federal or provincial governments pull back on future commitments? We know that could mean property tax revenue increases of up to 8.35% annually for 10 years, sector- wide. How might these numbers translate locally as an annual rate increase?

The attached resolution is a starting point. Thank you for bringing this to your council’s attention. My e-mail address is on the resolution and I look forward to receiving council’s support.

If you have questions, please contact Matthew Wilson, Senior Advisor, [email protected], 416-971-9856 Ext. 323.

Yours sincerely,

Lynn Dollin AMO President

200 University Ave. Suite 801 www.amo.on.ca Tel416. 971.9856 Toll Free in Ontario Toronto,Association ON, M5H of 3C6 Municipalities of [email protected] Fax 416. 971.6191 Page 36877.426.6527 of 68 Ontario 2

WHAT’S NEXT ONTARIO? RESOLUTION

WHEREAS recent polling, conducted on behalf of the Association of Municipalities of Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes will not cover the cost of infrastructure while maintaining municipal services, and 90% agree maintaining safe infrastructure is an important priority for their communities;

AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest problems facing their municipal government;

AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures against inflationary property tax and user fee increases, shows there to be an unfunded average annual need of $3.6 billion to fix local infrastructure and provide for municipal operating needs;

AND WHEREAS the $3.6 billion average annual need would equate to annual increases of 4.6% (including inflation) to province-wide property tax revenue for the next ten years;

AND WHEREAS this gap calculation also presumes all existing and multi-year planned federal and provincial transfers to municipal governments are fulfilled;

AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015 levels, it would require annual province-wide property tax revenue increases of up to 8.35% for ten years;

AND WHEREAS Ontarians already pay the highest property taxes in the country;

AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal health and needs are a challenge which unites all municipal governments, regardless of size;

NOW THEREFORE BE IT RESOLVED that this Council supports the Association of Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can benefit from predictable and sustainable revenue, to finance the pressing infrastructure and municipal service needs faced by all municipal governments.

Please forward your resolution by December 1, 2016 to: AMO President Lynn Dollin [email protected].

Association of Municipalities of Page 37 of 68 Ontario iJ.11 lli<'•fJahr, Grey~ Hign1anas

October 4, 2016

Council of the Municipality of Grey Highlands passed the following resolution at their meeting of October 3, 2016:

16-692 Mokriy - Halliday Whereas the current Accommodation Review process is not reflective of the reality of rural school and community life; and

Whereas school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities;

Be it resolved, That the Municipality of Grey Highlands requests the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities be studied, completed and the results and recommendations be considered; and

That this resolution be circulated to Premier Kathleen Wynne, MPP Bill Walker, Minister of Infrastructure, Bluewater District School Board, Bruce-Grey Catholic District School Board, Community School Alliance, County of Grey, County of Bruce, People for-Education, and all municipalities in Ontario. CARRIED.

CERTIFIED TO BE A TRUE COPY

Debbie Robertson Chief Administrative Officer(Acting)/Municipal Clerk Director Council and Legislative Services

The Municipality of Grey Highlands ~ 206 Toronto Street South, Unit One P.O.Box 409 Markdale, Ontario NOC 1HO Municipality of Grey Highlandstr519-986-2811 Toll-Free tr1-888-342-4059 Fax 519-986-3643 .1eJ www.greyhighlands.ca l8J [email protected] 38 of 68 Re: Accommodation Review ~ Grey ~W County Clerk's Department 595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219x1227/1-800-567-GREY I Fax: 519-376-8998 October 11, 2016

The Honourable Kathleen Wynne Premier of Ontario Toronto ON M7A 1A1 By email only: [email protected]

Honourable Madam:

Provincial legislation and Hydro One's strategy regarding hydro costs was discussed at a recent Grey County standing committee meeting. At the October 4, 2016 Council session, resolution SSC70-16 was endorsed as follows: WHEREAS there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS this practice targets and negatively affects rural residents, especially those who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT the County of Grey request the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents; AND THAT this resolution be circulated to all municipalities in the Province of Ontario as well as Ontario Small Urban Municipalities (OSUM) and Association of Municipalities of Ontario (AMO).

Grey County Council respectfully requests consideration of this resolution. ;':Jl! Sharon Vokes Clerk/Director of Council Services [email protected] www.grey.ca cc. Glenn Thibeault, Minister of Energy by email: [email protected] AMO by email: [email protected] OSUM by email: [email protected] K. Weppler, Director of Finance All Ontario Municipalities Bill Walker, MPP Bruce Grey Owen Sound by email: [email protected] Jim Wilson, Simcoe Grey MPP by email: [email protected]

Grey County Grey County: Colour It Your Way Page 39 of 68 Re: Inequity of Hydro Rates 169 FRONT STREET CORPORATE SERVICES DEPARTMENT (itp of ~elltbtlle BELLEVILLE, ONTARIO TELEPHONE 613-968-6481 K8N 2Y8 FAX 613-967-3206 September 28, 2016

Lisa Thompson, MPP Huron-Bruce Room 425, Main Leg Bldg, Queen's Park Toronto, ONI M7A 1A8

Dear Ms. Thompson:

RE: Municipal Resolution on. Supporting Agricultural Experts in Their Fields Motions . .. 11.1, Belleville City Council Meeting, September 26, 2016

This is to advise you that at the Council Meeting of September 26, 2016, the· following resolution was approved.

"WHEREAS, Ontario-grown corn, soybean and wheat crops generate $9 billion in economic output and are responsible for over 40,000 jobs; and

WHEREAS, Ontario farmers are stewards of the land and understand the importance . of pollinators to our environment and ecosystems; and

WHEREAS, the Ontario government is implementing changes to ON Reg. 63/09 that would prevent any Certified Crop Advisor (CCA) from carrying out a pest assessment if they receive financial compensation from a manufacturer or retailer of a Class 12 pesticide; and

WHEREAS, Ontario's 538 Certified Crop Advisors who are capable of and willing to conduct pest assessments will be reduced to 80 should the proposed changes to the definition of professional pest advisor be implemented in August 2017 and

••/2

City of Belleville Page 40 of 68 Re: Supporting Agricultural 11.1 Motions Page2 Belleville City Council Meeting September 26, 2016

WHEREAS, the reduction in CCAs would force corn and soybean farmers to terminate the relationships that they have built with experts that understand their unique crop requirements, soil types, and field conditions, placing undue delays on planting crops;

THEREFORE, be it resolved that the Council of The Corporation of the City of Belleville supports the efforts of the Member of Provincial Parliament for Huron-Bruce to eliminate barriers to employment opportunities for CCAs, and allow Ontario farmers the freedom to engage in business with the expert of their choice; and

THAT a copy of this resolution be forwarded to all Members of Provincial Parliament, municipalities, and AMO."

I trust this is sufficient.

Matt MacDonald Acting Director of Corporate Services/City Clerk

MMacD/nh Pc: Todd Smith, MPP, Prince Edward-Hastings

City of Belleville Page 41 of 68 Re: Supporting Agricultural Ministry of Natural Ministere des Richesses Resources and Forestry naturelles et des Forets

Office of the Minister Bureau de la ministre

Room 6630, Whitney Block Edlftee Whitney, bureau 6630 99 Wellesley Street West 99, rue Wellesley Quest Toronto ON M7A 1W3 Toronto (Ontario) M7A 1W3 Tel: 416-314-2301 Tel.: 416-314-2301 Fax: 416-314-2216 Tetec.: 416-31<1--2216

October 6, 2016

Dear Friends,

Re: Introduction of Legislation to Amend the Aggregate Resources Act

I am writing to inform you of the introduction of a bill to amend the Aggregate Resources Act in the Ontario legislature on October 6, 2016. The proposed bill is the foundation of our plan to modernize and strengthen Ontario's framework for managing aggregate resources.

In fall 2015, the Ministry of Natural Resources and Forestry, through an Environmental Registry posting, consulted on proposed changes through a document called 'A Blueprint for Change: a proposal to modernize and strengthen the Aggregate Resources Act policy framework'.

The proposals described in the Blueprint were developed in consideration of the recommendations from the Standing Committee and input from fall 2014 discussions with stakeholders, Indigenous communities and organizations. The comments and the recommendations received were considered in the development of this proposed Bill. This information will also be considered in the development of future changes to regulations and policy.

The proposed bill is the first step in a phased process that will modernize and strengthen the way aggregate operations are managed in Ontario. Should the bill pass, Ontario would move forward with public consultations on any future proposed regulatory and policy changes under the revised act, including future proposals related to changes to fees and royalties.

The changes proposed to the legislation provide the framework for stronger oversight in the management of aggregate operations, increased and equalized fees and royalties, enhanced environmental accountability, and improved information on operations and enhanced public participation.

The bill to amend the Aggregate Resources Act is available on the Legislative Assembly of Ontario website (www.ontla.on.ca) and has also been posted on the Environmental Registry (www.ontario.ca/environmentalregistrv, posting number 012-8443) for public consultation for a period of 60 days ending on December 5, 2016. We welcome feedback on the legislative changes proposed. Alternatively, written comments can be sent to [email protected].

... 2

Ministry of Natural Resources Page 42 of 68 and Forestry -2

If you have ~my questions about the introduction of the bill, please contact Pauline Desroches, Manager, Resource Development Section, at 705-755-2140 or Pauline. [email protected].

Thank you for your ongoing support in this initiative. I look forward to hearing your thoughts.

Best, K{~ ~t~ Minister of Natural Resources and Fdstry

Ministry of Natural Resources Page 43 of 68 and Forestry Subject: 2017 Premier's Awards for Excellence in the Arts - Submit Your Nomination

Dear CAO, Clerk, Treasurer:

I am writing to let you know that nominations are open for the 2017 Premier's Awards for Excellence in the Arts and to encourage you to share this information in your community. Attached you'll find a toolkit that can be used to spread the word about this important program.

The Premier's Awards celebrate artists and arts organizations for their outstanding achievements and contributions that breathe life into our communities, help drive innovation and strengthen local economies.

The awards are a way for us as audiences, fans and followers of their great work to applaud the innovators, creators, producers and performers, whose talent and passion enrich our lives and help our communities become stronger and more vibrant.

Each year, two awards are presented: an artist award of $35,000 and an arts organization award of $50,000. The program recognizes professional artists and arts organizations whose contributions span a significant period of time.

Details and nomination forms are available on the Ontario Arts Council website. The nominati'on deadline is December 1, 2016. Any Ontario resident is welcome to submit a nomination.

Thank you for helping us celebrate artists and arts organizations who share their talents with us and improve our communities.

Sincerely,

Maureen Adamson Deputy Minister

Ministry of Tourism, Culture and Page 44 of 68 Sports Dear Camp Supporter,

On behalf of the Camp Committee, the staff, volunteer Junior Leaders, and the campers, we would like to thank you for your generous gift. Whether you sponsored a camp, a family/child, or gave your time & talents, your support is truly appreciated.

This summer 173 spaces were filled (SS families) attending 8 weeks of camps; Leadership Adventures, Holiday, Music and Drama, Art, Cooking, Sports, Discovery and Construction Daze. Your generous support has made this summer a lot of fun for a lot of children in and outside the community.

Thank you again.

NORWICH UNITED CHURCH SUMMER CAMPS - 2016

Norwich United Church Camp Page 45 of 68 Committee 'I: !,, 0 .> -o0 ~ @ ~ J

Norwich United Church Camp Page 46 of 68 Committee Oxford Cycling Advisory Committee Monday, September 12, 2016

Present: Scott McReynolds, Frank Gross, Chris Ferrell, Sam Horton, Brittany MacKay, Janet McCurdy, Michael Jaffray, Lynne Deplancke, Keith Kindree

Regrets: Scott Finch, Ed DeHaan, Kerry Redden

Agenda: Motion to approve by L. Deplancke, seconded by F. Gross, approved

Minutes: Motion to approve by S. Horton, seconded by B. MacKay, approved

Business Arising:

1. Yearly Review (Homework)

The County is revisiting its Transportation Master Plan, a process that Frank suggested may take two years to enable input from the public as well as county staff. An earlier Master Plan lead to the formation of our committee. There will likely be 4 to 5 meetings and attention will be paid to strategies to expand “active transportation”. There was consensus that the Transportation Master Plan will be very valuable to our committee in setting strategic goals. Brittany noted that once specific goals have been identified the use of a facilitator, as suggested by Meredith at the last meeting, would be very helpful. It is anticipated that subcommittees such as “events”, “infrastructure”, “safety” and “education and training” will evolve after specific goals have been identified. Our Terms of Reference will form the framework of discussion at the October meeting which will be devoted to brainstorming goals, objectives and the development of a strategic plan for the CCAC. Such a plan may necessitate a request for additional funds from the county. A positive outcome of this discussion was that Scott will remain as chair at least to year-end.

2. Share The Road Decals

Any revision to the previous design must be approved by county Strategic Communications. Brittany will consult with an associate and indicated that she will approach Public Health in this regard. She suggested that this project could be a joint venture as it overlaps education, roads, safety and tourism and that costs could therefore be shared. This may be part of our strategic plan. Frank requested that Chris attempt to get clarification on the cost of decals and magnets and that it may be possible to include any expense in next year’s county budget. He will also discuss the re-design with Strategic Communications.

3. Tourism

The Ride Oxford map has been updated on the county web site and the Trans Canada Trail had been added. Sam asked how updates to the county web site occur in terms of increasing CCAC presence on the site. Frank will pass our minutes along to hopefully be posted on the web site.

4. County Transportation Master Plan

Frank indicated that it is hoped that at least one member of our group join the committee developing the Master Plan. It is anticipated that the first meeting will be in late October.

Oxford Cycling Advisory Page 47 of 68 Committee

5. Bike Month Summary (Ingersoll)

Sam reported that an estimated 800 people took part in activities including rodeos at schools, the injury prevention team, Kiwanis themed tours and Wednesday tours. It was a very good beginning and plans for next year will begin at their September 14 meeting. A very positive suggestion is to include an Historical Bike Event at Harvestfest in late August next year.

6. Verifying CCAC Membership

Prior to the next meeting Frank will confirm membership on the committee as defined by the T.O.R. and inform members that our next meeting will focus on planning for the future. He is hopeful of getting a member of Woodstock Police Services to join us. Sam is recruiting from O.P.P. ranks. Frank is hopeful that a representative from county Strategic Communications will also join us.

7. Can – Bike Training

Thanks to Brittany for providing the following summary. Update:  Brittany and Sam decided to take a step back from going to council to ask for funding to get individuals trained to be CAN-BIKE instructors until they know there is interest in the community  Waiting to see if Bike Rodeos can be coordinated through the new Ingersoll Safety Village  Would need trained individuals to make a commitment to attend a specific number of Bike Rodeos throughout the year in order to get trained for free (unless the individuals are part of the Oxford County Injury Prevention Team who currently organize the Bike Rodeos)  Presented a “How to Run a Bike Rodeo Guide” from Huron County that follows the CAN- BIKE manual, may be the first step  Will continue the CAN-BIKE discussion during the brainstorming session at the next meeting

New Business

1. Dam Cross ‘16

Chris referred to this type of race as the “fastest growing” cycling event involving races around loops that enable spectators to view cyclist several times during the race from the same point. Mike indicated that the location is the Pittock Conservation day use area where a “citizen” event will take place on Saturday, October 29 with an Ontario Cup race for elite cyclists scheduled for Sunday, October 30. More information is at damcross.com. Mike noted this is an “end-of- season fun” event.

2. Tillsonburg Water Cycling

Janet reported that a grant has been received to purchase 20 “water cycles” for use in exercise classes. Staff will soon be trained in this “spinning in water” activity.

Oxford Cycling Advisory Page 48 of 68 Committee News/ Updates

1. I’ve Got Your Back

Chris mentioned the “Medics for Mental Health” 50K and 100K events on September 10 that had approximately 80 participants.

2. Not By Accident

Brittany is on the organizing committee of this conference, presented by Southwest Injury Prevention, scheduled for Tuesday, October 18, 2016 at the Best Western Lamplighter Inn in London. She distributed a flier of what looks to be an excellent event. Sam will check with the Ingersoll group about sending him and Frank also expressed interest in attending. We can look forward to an update at November’s meeting.

3. Recorder

Keith offered to assume the position of recorder for the current year. A noticeable collective sigh of relief from those present was eveident!

Date of Next Meeting

Monday, October 17 at 6:00 p.m. Room 129 in County Building

Oxford Cycling Advisory Page 49 of 68 Committee

TOWNSHIP OF NORWICH ACCESSIBILITY ADVISORY COMMITTEE Meeting Minutes – October 17, 2016

1. Call to Order A meeting of the Township of Norwich Accessibility Advisory Committee was held on October 17, 2016. The meeting was called to order at 4:23 p.m. in the Township of Norwich Boardroom, 285767 Airport Road, Norwich.

In attendance were committee members Ray Sambrooks, Wendy Martin, Roy King, Mayor Larry Martin and staff liaison Kimberley Armstrong.

2. Disclosure of Pecuniary Interest No disclosure were reported

3. Approval of Previous Meeting Minutes 3.1 June 6, 2016 Moved by Ray Sambrooks, seconded by Roy King; That the June 6, 2016 minutes be approved. Carried

4. Presentations / Deputations None

5. General Business and Reports 5.1 Update – ‘deaf child area’ signs Ms. Armstrong advised that the sign installation was approved by Council and the signs have been installed on Cornell Road as requested.

5.2 Update - Dillon Park Playground Ms. Armstrong provided photos of the playground installation process. She advised that in response to the committee’s questions, Mr. Hovorka had advised as follows: the equipment is being installed in the same location as the previous equipment, the risk of foul balls will be reduced significantly because they are installing protective netting around the structure and the accessible walkways will be installed next year.

5.3 Draft Multi-year Accessibility Plan Ms. Armstrong reviewed the draft accessibility plan with the committee, outlining sections that still require completion, listing project goals and an explanation of project timelines and dependency on grant approvals. The

Page 1 of 2

Accessibility Advisory Page 50 of 68 Committee

completed plan will be ready for the committee’s final approval in November. There were comments or concerns expressed by members.

6. Other Business Mr. Sambrooks inquired if there were any funds set aside for accessibility of Canada Day celebration events. He was advised that there are currently no funds for that purpose.

7. Closed Session None

8. Next meeting Monday November 21, 2016, 4:00 p.m. at the Norwich Administration Building.

9. Adjournment – 4:50 p.m. Moved by Larry Martin, seconded by Roy King; That this meeting is now adjourned. Carried

Page 2 of 2

Accessibility Advisory Page 51 of 68 Committee THE CORPORATION OF THE TOWNSHIP OF NORWICH

HEALTH & SAFETY REPRESENTATIVE COMMITTEE MINUTES No. M-2016-04

Wednesday, August 24th, 2016

Township of Norwich, Municipal Building, Norwich 9:00 a.m.

Members Present: Ken Farkas, James Schaafsma, Chris Libbenga, Tina Walsh, Marty Lenaers, Denise Rooke, Secretary: Mary Winegarden Absence: Bill Norrie and Angela Gubbels

1. MINUTES OF THE MEETING HELD June 15th, 2016. 1.1 Minutes (M-2016-03) from the meeting held on June 15th, 2016, were adopted.

2. ITEMS ARISING FROM THE MINUTES OF THE LAST MEETING 2.1 Updated Information regarding Bill 132 - Ontario's Sexual Violence and Harassment Legislation was received as information. Policies have been updated to reflect this information are in the review stage and will go to the September 13th, 2016, Council meeting for approval.

3. REVIEW OF STATUS OF COMMITTEE

4. WORKPLACE INSPECTIONS 4.1 Burgessville Shop - no issues found Medical Centre - no issues found Norwich Fire Hall - toilet running in women's washroom; Bay 3 door does not stay open to drive 7202 out Otterville Fire Hall - no issues found Otterville Pool - no issues found Otterville Shop - Left eye wash nozzle to be replaced/cleaned - supervisor to implement Pioneer Hall - no issues found Arena/Norwich Community Centre - exit lights to be replaced where necessary; gas cans need new caps - supervisor to implement Oxford Centre Hall - Light to be fixed to women's washroom - supervisor to implement Springford Hall - no issues found Norwich Municipal Administration Building - no issues found

5. ACCIDENT & INCIDENTS/WSIB REPORT None

Page 1 of 2

Health and Safety Representative Page 52 of 68 Committee 6. EMPLOYEE TRAINING

7. OTHER BUSINESS 7.1 Minutes from Fire Services Health & Safety Committee of June Sth, 2016, were received as information.

8. NEXT MEETING The next meeting is scheduled for Wednesday, October 26th, 2016, at 9:00 a.m. Location will be at the Norwich Township municipal building on Airport Road, in Norwich.

9. ADJOURNMENT Committee meeting adjourned at 9:30 a.m.

Management Chairperson

Page 2 of 2

Health and Safety Representative Page 53 of 68 Committee Norwich, Ontario October 17th, 2016

A meeting of the Norwich/Woodstock Boundary Adjustment Committee was held in the Township of Norwich Municipal Offices, 285767 Airport Road, Norwich, on the above mentioned date commencing at 1:00 p.m.

Council members present: Mayor Trevor Birtch, City of Woodstock Councillor Shawn Shapton, City of Woodstock Councillor Connie Lauder, City of Woodstock Mayor Larry Martin, Township of Norwich Councillor Wayne Buchanan, Township of Norwich

Staff present: David Creery, Chief Administrative Officer, City of Woodstock Amy Humphries, City Clerk, City of Woodstock Kyle Kruger, Chief Administrative Officer/Clerk, Township of Norwich Mike Legge, Director of Finance, Township of Norwich

DISCUSSION Members of the Committee met to review and discuss the Norwich preliminary proposal as outlined in their letter dated September 14, 2016. Details and issues regarding the concept were discussed, and it was confirmed that such a proposal would not be considered by the City. Members further discussed options, compensation level considerations, servicing, and extent of areas that may be considered. Those present agreed that Woodstock would provide the Township with a request for some background assessment information, and prepare a proposal or proposals for further consideration.

ADJOURNMENT The meeting adjourned at 2:30 pm.

Norwich / Woodstock Boundary Page 54 of 68 Adjustment Committee

DEPARTMENT: CAO/CLERK SUBJECT: ROAD CLOSURE APPLICATION – SUTHERLAND REPORT NO. CAO 2016-41 COUNCIL MEETING DATE: OCTOBER 25, 2016

 Approved  Approved with Amendments  Other Resolution #

INTRODUCTION/BACKGROUND

Staff have received the attached request from the solicitor for the Estate of Arthur Sutherland to consider the closure and conveyance of the unopened road allowance, identified as Temperance Street on Plan 32, through their property located at the south side of Springford (sketch attached).

Staff have communicated with the applicants, and discussed that common practice to proceed with closing and conveying road allowances requires that the applicant pay all costs including legal fees, survey costs, and advertising, along with consideration at an appraised value of the lands. The applicant has advised that this is acceptable, and requested that the Township proceed.

DISCUSSION/ANALYSIS

The road allowance in question was established under Village Plan 32 for Springford. Such road allowances remain in place until such time as they are closed by the municipality (the road authority). Title also remains with the municipality until they are conveyed (road allowances are generally exempt from possessory title claims). There is a required process which includes public notice for a road closure.

Road allowances are normally retained until it is determined that there will be no future need, and are commonly reserved or utilized for a utility or similar purpose such as storm drainage.

Staff have carried out a preliminary review of the request, and have not identified a specific future municipal use for these lands. It is also noted that the lands should be consolidated into one parcel, and the applicants have indicated that is their intent. Therefore, staff do not identify any barrier to proceeding, subject to any comments that may be received following circulation to appropriate agencies and completion of requirements in the Township Notice Policy and Sale of Municipal Lands policy.

Road Closure Application – Page 55 of 68 Sutherland

In regard to establishing a value, staff have utilized a valuation for another road allowance closed in 2016, which is similarly outside of a designated settlement area in the Official Plan and in an agricultural zone. Using this information, a value of $0.092/ft2 has been calculated, and the area estimated at 16,000 ft2 (which will be finalized with the required survey).

INTERDEPARTMENTAL IMPLICATIONS

None

FINANCIAL/STAFFING/LEGAL IMPLICATIONS

The applicant for this closure and conveyance will be responsible for all costs incurred.

CONCLUSION

It is suggested that Staff proceed with procedures to close and convey the unopened road allowance as requested.

RECOMMENDATION

That Council receive report CAO 2016-41 – Road Closure Application – Sutherland.

And That staff be directed to initiate required procedures to close the subject unopened road allowance identified as Temperance Street on Plan 32, Springford, provided the applicant pays required expenses, and that upon closure of the allowance, the lands be conveyed at the value as outlined.

ATTACHMENTS

1. Application for Closure and conveyance – Gibson Bennett Groom & Szorenyi 2. Sketch of Subject Road Allowance

Prepared by: Kyle Kruger CAO / Clerk

Road Closure Application – Page 56 of 68 Sutherland 10-03-'16 16:42 FROM- T-544 P0001/0001 F-818

G1nsoN BENNETT GRooM & SzoRENYI Barri:stets & Solicitol'$ 36 Broadway, Tillsonbu

D. BRADLEY BENNE"l'T, 0.A.(Hons). LLB. MICHAEL G. SZORENYi, B.Sc (Hons). B.Adm., LL.13. IAN R. LINTON, Q.C. (1918-2001) R.G. GROOM (191Ov1990) Provincial Court of Ontfirio Judge 131'.ZRNARD TOTH, Q.C. (1930-2010) SCOTT K. CAMPDELL (Appointed Superior Court Justice July 2009) ANTHONY 0. LADOS, LLB. Associate

October 3, 2016

Via Fax (519) 468w2414 Number of Pages: 1

Mr. Kyle Krnger Township of Norwich 285767 Airpo1t Road Norwich, ON NOJ 1PO

Dear Sir:

Re: Estate of Arthur Calvin Sutherland sale to Ruiter 41 West Street South, Springfo:rd, ON Closing Date: September 30, 2016 Our :File No. SI6-563

This is to advise the sale of the above-mentioned property did not proceed.

Further to my correspondence and attachments to you dated September 20~ 20 l 61 we would like to proceed with the road closure/conveyance with respect to Temperance Street.

Can you please advise as to the costs of the closure/conveyance.

Wc look forward to hearing from you at your earliest convenience.

MGS/tlj Encl.

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Road Closure Application – Page 58 of 68 Sutherland Re: Issues and Actions List Town Hall Meetings 2016

Town Hall Meetings 2016 Issues and Actions List - At October 19, 2016 Topic Raised/Comment Details Suggested Follow-up Result May 12 2016 Meeting

Misc. Infrastructure Are there any plans for repairs at the Otterville Dam, or dredging? Confirm status of Dam Review At the February 2nd 2016 Council meeting, report NO. PW 2016-04 was approved, to retain assistance to carry out a review of the Otterville dam. Works outstanding at this time. Contractor

attended June 30. – as

Fire Services What does the Fire Services Review include? Highlight status chart made availble Status Chart Provided - see report FD 2016-11 on May 24, 2016 to Council

Former Township Office/Parking The access to the parking area is blocked at Main Street. Accessing from North Street created congestion at Sale of Property (portion) approved Agreement of Purchase and Sale for property completed. Vehicular parks entrance on baseball nights. July 12, 2016. Parking arrangments access from Main Street to be private. Improvements to retained considered within RFP/sale parking area (northerly portion of property) to be implemented, subject of further report.

Parking Why were so many spots taken away of south side of Main Street at Dover? If visibilty why not same Refer to County of Oxford Public County Comment: Our records show that there has not been any treatment at John Street? Works for comment motor vehicle collisions reported at the intersection of Main St. and John St., Otterville over the last 3 years. At this time we do not have any safety concerns at this intersection.

Speeding Issue at Main and Dover was speed issue. Is a Community Safety Zone possible? Refer to County of Oxford Public County Comment: This particular location in Otterville does not Page 59 of 68 Works for comment (Note: same meet the criteria for a Community Safety Zone as per Ontario question raised in 2015 for Traffic Manual (OTM) Book 5. Springford)

Former Township Why was the decision made to sell the OTH property vs creating parking lot as recommended by the citizen Highlight report and minutes of Refer to report CAO 2016-24 May 10, 2016 Offices/Community Centre committee? Council Commercial Development in Given the wish for more commercial development in the core area, why no action on OMB Identify OMB hearing and refer to OMB decision located (Attached). Refered to County Planning Staff Otterville recommendation of several years ago? County planners for any comment for comment, and following received: In response to this question Re: Issues and Actions List Town Hall Meetings 2016 posed at a recent Town Hall meeting, I can advise that at this time County staff are not reviewing the current Official Plan policies respecting permitted uses in Village core areas of the Township. Currently these policies allow for the development of retail and service commercial uses, together with cottage industries that are small scale, suitable on private services and which serve either the population of the settlement area or the travelling public. With respect to residential uses in these areas, the policies of the Official Plan state that Township Council may restrict residential

uses from the front portion of a building at street level in an area of –

as the Village core that is characterized by an established cluster of businesses, government services or cultural and institutional facilities. This restriction would be implemented through the Township’s Zoning By-law. At this time, the Township of Norwich Zoning By-law does not specifically exclude residential uses from areas zoned as ‘Village Zone (V)’but instead allow for a residential dwelling unit in a portion of a non-residential building (excepting automobile service stations) as well as single detached dwellings. Alternatively to this restriction, in an effort to promote and improve the Village core areas, the Township has adopted a Community Improvement Plan as an incentive to current and potential business owners.

Vacant Commercial Buildings What activity is taking place regarding the vacant store on Main Street? Confirm any activities Confirmed no actions at this time Page 60 of 68

Community Garden Who is responsible for liability for new Community Garden in Norwich? Confirm actions taken Group and individual waivers. Refer to report CAO 2016-16 April 12, 2016

Council/staff relations Council just a rubber stamp. Need to make tough choices on services, for example provide just one Council to review at appropriate Council to consider at budget considerations or as directed to staff. museum, being at Otterville. Why spend monies to top end facilities like ball diamonds in Burgessville? time(s) Maybe bring back Roads Committee/Parks and Recreation Committee for more checking and supervision for staff. Plowing on roads (Quaker Street, Hwy 59) not done, pay contractors to clean roads so they will be safe. Taxes Why does it cost so much to run the Otterville Pool? Refer to CDS department for Major expense is wages (Summer Staff). Staffing levels are comment mandated through Provincial legislation for a class 'A' pool. Chemicals etc also contribute to the cost along with utilities. Fees Re: Issues and Actions List Town Hall Meetings 2016 are kept at relatively low end in order to increase participation and healthy living for children.

Taxes To save real monies, look at cost of nursing homes. Look at privatizing Woodingford Lodge. Refer to Oxford County for comment Letter sent to County staff. Copy of Woodingford Lodge Service Review provided (Attached).

Volunteering What is the policy of volunteering? People want to help (i.e. building ball park fencing) but aren't allowed Staff to provide comment Volunteers are permitted to help with various projects if a member

to help. In past built playgrounds etc. and saved a lot of money. If liablity, look at waivers like Community of committee of council/ added as additional insured through a –

Garden. playground company (i.e. firemen to help install play equipment in as Dillon Park)

Staffing Department heads need to be accountable for workers/works. Trucks going to Tim Hortons for extended Staff to review, take any appropriate Annual Performance Evaluations carried out. Discussions held with breaks, tractor driven from Norwich to Springford, spending number of hours vs floating equipment actions Department Heads to highlight issues raised, follow up as necessary with staff. Departments annually analyze equipment costs/benefits to float equipment etc.

Springford Hall Is the Township stll putting $160,000 reserve into Springford Hall? Money should be put to roads instead Highlight current plans respecting Refer to report CDS 2015-25 November 10, 2015 and Capital since its only rented 25 times per year, mostly to Tillsonburg residents. Hall Budget 2016. Note: 2016 budget includes: - Roof Replacement $15,000 - Parking Lot Reconstruction $80,000 - Lighting - Entrance/Parking Lot $5,000

Council composition Is Council looking at increasing to 7 members? Any discussion of moving to 1 tier? Highlight any discussions Confirm - no discussion at Council regarding either issue to date Page 61 of 68

Community Hall Why was the annual $60,000 contribution stopped? Refer to appropriate budget Summary of reserve: Unspent documents Funds from 2006 Budget (of $29500) = $21,897.25 2007 Budget Allocation = $60,000 2008 Budget Allocation = $30,000 2008 Additional Allocation = $12,000 2009 Budget Allocation = $30,000 2010 Budget Allocation = $30,000 Total = $183,897.25

Fire halls Can the Fire hall be used for functions (i.e. Perch Fry)? What if firefighters involved? Refer to current policy Refer to report FD 2016-06 February 16, 2016 Re: Issues and Actions List Town Hall Meetings 2016

August 10, 2016 Meeting

Topic Raised/Comment Details Suggested Follow-up Result Derelict Vehicles What can we do about all the derelict vehicles in Burgessville? Refer to By-law Enforcement for The Township investigates all complaints regarding violations of the comment Township By-laws. Persons can make a complaint by completing a Municipal Law Enforcement Complaint Form. A copy of the form can be obtained from the Township website at www.norwich.ca or at the Township Offices.

–

as Gravel Road Maintenance Can we have a rehabilitation program for the gravel roads? Refer to PW Department for In 2016, Public works began the practice of removing shoulder comment/recommendations berms and cleaning ditches, where needed, on roads to be gravel resurfaced. Our current schedule (and budget) allows for a five year rotation of gravel resurfacing. We plan to continue the shouldering/ditching program as these roads go through the rotation. An independent “Road Needs Study” completed in 2015 did not place any of our gravel roads in a condition that would require rehabilitation. The study did suggest that we keep up with our gravel resurfacing and minor drainage work (shoulders and ditches). See the Road Needs Study on the Township website. Fire halls What is the status of the Burgessville Fire Station? Refer to Fire Services for update The Township is currently completing engineering and design requirements for a new Station 3 in Burgessville. The new station will be similar to Station 2 in Otterville. The Township plans to build a new Station 3 in 2017. Vacant Property What is happening at the old North Norwich Public School? Refer to staff for any information Site Plan registered to develop property for Church use. No further information available.

NaturalPage 62 of 68 Gas Is there anything the Township can do to show support and encourage Union Gas to increase availability of Refer issue to Union Gas for Outstanding Natural Gas to residents? comment Wind Turbines Since some of the wind turbines are up, will we be getting money for firefighter training and equipment for Refer to Fire Services for update The Fire Chief had consulted with the operators of the wind turbine rescue? project and was advised that the Fire Service will not be required to conduct a rescue from a tower. Staff are not aware at this time of any grants from the operator. Re: Issues and Actions List Town Hall Meetings 2016

Fire halls Can the Fire hall be used for functions (i.e. Perch Fry)? What if firefighters involved? Refer to current policy Refer to report FD 2016-06 February 16, 2016

OPP Why are the OPP not directing traffic during fires? Refer to Fire Services for update The fire scene Incident Commander is responsible for requesting the OPP to direct traffic at a scene. The OPP have assisted the

Norwich Fire Service on many occasions when requested. – as Chickens Are chickens allowed in the village? Refer to By-law Enforcement for By-law 39-2013 prescribes which properties are permitted to have comment chickens. In general chickens are permitted on General Agricultural, Limited Agricultural and Existing Residential properties as defined under the Township Zoning By-law. Derelict Buildings Isn't there something we can do about derelict buildings? Refer to By-law Enforcement and The Township investigates all complaints regarding violations of the Building Department for comment Township By-laws. Persons can make a complaint by completing a Municipal Law Enforcement Complaint Form. A copy of the form can be obtained from the Township website at www.norwich.ca or at the Township Offices. See property standards by-law

Parking Who enforces the 'no parking' in front of the Burgessville Store? Refer to By-law Enforcement and The Township investigates all complaints regarding violations of the Building Department for comment Township By-laws. Persons can make a complaint by completing a Municipal Law Enforcement Complaint Form. A copy of the form can be obtained from the Township website at www.norwich.ca or at the Township Offices. Wood Piles Why is Woodstock Wood still bringing in more wood? Concerned with size of wood piles and fire hazard Refer to Fire /Building Services for The Fire Code prescribes fire safety requirements for the storage of Page 63 of 68 comment wood chips. The Township is currently addressing the fire safety requirments at this location, including through a site plan control process with controls of pile sizes.

DEPARTMENT: CAO/CLERK SUBJECT: OTTERVILLE PARKING LOT REPORT NO. CAO 2016-44 COUNCIL MEETING DATE: OCTOBER 25, 2016

 Approved  Approved with Amendments  Other Resolution #

INTRODUCTION/BACKGROUND

As Council will recall, the Township recently proceeded with the sale of the former Township Office property at 210 Main Street in Otterville, and retained ownership of the portion of the property fronting North Street East for public parking. While a major consideration was the provision of parking related to the Otterville park, additional parking for the downtown core was also a consideration, and for that reason, an easement was retained on the westerly side of the property sold, for pedestrian access to Main Street East.

At this time, the development and maintenance plans for the parking area/pedestrian access is brought forward for consideration and direction for budgeting.

DISCUSSION/ANALYSIS

It is anticipated that line painting for the retained parking area will be completed by the time of this Council meeting. Staff examined the area, and identified that only a minimal number of parking spaces can be added on the westerly end of the property even with some significant investment. It is suggested that this be examined in more detail at such time as the lot surface requires significant repair/restoration. Insofar as planned operation/maintenance, it is anticipated that use of the lot would be fairly minimal in the winter months. For this reason, it is suggested that as was the case in winter 2015/2016, no winter maintenance (snow clearing) be undertaken on the parking area.

In regard to the pedestrian access, staff have estimated a capital cost of $9,900 to establish a full sidewalk from Main Street to the parking area asphalt surface (see attached sketch). Chain link fencing on the west side would add an estimated $2,800. The inclusion of such fencing should likely be subject to discussions with the abutting owner. It is suggested that this item be included in the 2017 capital budget for consideration. A preliminary review indicates that this project could be incorporated within our annual capital sidewalk program. In regard to maintenance, as there is no defined path currently, no works are planned until a sidewalk or other works such a fencing are in place. Additionally, it is suggested that any future winter maintenance

Otterville Parking Lot Page 64 of 68 Report CAO 2016-44 match with what is decided for the parking area (ie: provide winter maintenance only if the parking area is to be cleared also).

INTERDEPARTMENTAL IMPLICATIONS

N/A

FINANCIAL/STAFFING/LEGAL IMPLICATIONS

As outlined, there is a capital cost of $9,900 plus the potential for additional fencing to establish a sidewalk for the pedestrian access.

CONCLUSION

It is suggested that the establishment of a sidewalk at the pedestrian access in Otterville be considered in the 2017 capital budget, and that no winter maintenance be provided at the Otterville parking area and pedestrian access.

RECOMMENDATION

That the establishment of a sidewalk at the pedestrian access in Otterville be considered in the 2017 capital budget, and that Council confirm that no winter maintenance be provided at the Otterville parking area and pedestrian access.

ATTACHMENTS

1. Sketch of proposed pedestrian access – Otterville Parking Lot

Prepared by: Kyle Kruger CAO / Clerk

Otterville Parking Lot Page 65 of 68 Report CAO 2016-44 Report CAO 2016 Otterville Parking Lot NOK' i ..

~ Road Restriction/Closures - 44

Page 66 of 68

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THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW NUMBER 57-2016 TO CONFIRM ALL ACTIONS AND PROCEEDINGS OF COUNCIL

WHEREAS there may be instances where actions taken or authorized by Township Council are done so with benefit of the passage of an appropriate by-law;

AND WHEREAS there may be by-laws, rules and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada which require such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken;

AND WHEREAS the failure of Township Council to pass appropriate by-laws under these circumstances would be considered to be a matter of oversight and ignorance that would not have occurred had Council been aware of the requirement to pass appropriate by-laws;

AND WHEREAS such failures should they occur, may be rectified after the fact through the passage of a confirming by-law;

NOW THEREFORE the Council of The Corporation of The Township of Norwich hereby enacts as follows:

1. That all actions and proceedings of the Council taken at its meetings on the dates listed in Schedule “A” attached, not done with benefit of by-law but which in accordance with the rules and requirements of the laws and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada require such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken, are hereby sanctioned, ratified and confirmed as though set out herein.

2. That any member of Council who dissented from any action or proceeding or has abstained from discussion and voting thereon shall be deemed to have dissented or abstained, as the case may be, in respect to the by-law as it applies to such action or proceeding.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25th DAY OF OCTOBER 2016

______MAYOR LARRY MARTIN

______CAO/ CLERK KYLE KRUGER No. 57-2016 To Page 67 of 68 Confirm All Actions and

THE CORPORATION OF THE TOWNSHIP OF NORWICH BY-LAW N0. 57-2016

List of meetings at which all actions and proceedings of Council taken but not done with benefit of by-law, and which in accordance with the rules and requirements of the laws and statutes of this municipality, the County of Oxford, the Province of Ontario, and the Government of Canada, requiring such actions to have benefit of the passage of an appropriate by-law in order for these actions to be legally undertaken, which are hereby sanctioned, ratified and confirmed by this by-law:

October 25, 2016

No. 57-2016 To Page 68 of 68 Confirm All Actions and