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St Stephen in Brannel Parish Council

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St Stephen in Brannel Parish Council St Stephen in Brannel Parish Council Minutes of the Ordinary Meeting of St Stephen in Brannel Parish Council held remotely by Zoom.us on Wednesday 3rd February 2021 starting at 7.03pm. Present: Cllr Berryman, Cllr Mrs Broad, Cllr Davey, Cllr Hallett, Cllr Harris, Cllr Mrs Harris, Cllr Hatton, Cllr McLening, Cllr Simpson (Vice Chairman), Cllr Truscott, Cllr Wonnacott MBE and Cllr Mrs Wonnacott. In attendance: Linda Ranger – Clerk & RFO, Ruth Mills – Assistant Clerk and 1 member of the public. Cllr Simpson welcomed everyone to the meeting. He ran through remote procedures and advised everyone present that if they intended to participate in the meeting, they could be recorded, photographed, filmed or otherwise reported about. FPC24/21 Apologies: It was RESOLVED to note apologies from Cllr Miss O’Cock, Cllr Sibley and Cornwall Councillor Greenslade. FPC25/21 Declarations of Interest: a) Cllr Hatton declared a pecuniary interest in agenda item 11 as an employee of South West Water. b) There were no declarations of non-registerable interests. c) There were no dispensation requests. d) There were no declarations of gifts or hospitality. FPC26/21 Cornwall Councillor Reports: Due to the current circumstances, no written reports had been submitted. Cornwall Cllr McLening spoke on meetings he had attended; issues with litter; elections being held in May; A3058 highways consultation; pot holes; grant monies available; planning applications; and various complaints from members of the public. FPC27/21 Public Participation: The member of the public did not wish to speak. FPC28/21 Full Council Meeting Minutes: It was RESOLVED that the minutes of the meetings held on Wednesday 6th and Wednesday 13th January 2021 be adopted and signed as a true and accurate record. 11/21 Chairman’s initials: FPC29/21 Committee Meeting Minutes: The minutes of the Staffing Committee meeting held on Wednesday 13th January 2021 were received and noted. It was RESOLVED to approve the following recommendations – First Aid Qualification: That all staff be requested to undertake the Emergency First Aid at Work qualification with Kernow Training at a cost of £60 per person and receive the annual payment of £100. Uniform Policy: That the aforementioned policy be adopted as presented. The minutes of the Planning Committee meeting held on Wednesday 20th January 2021 were received and noted. There were no recommendations therein. The minutes of the Finance & General Purposes Committee meeting held on Wednesday 27th January 2021 were received and noted. It was RESOLVED to approve the following recommendations – St Stephen Workhut Heating System: That the quotation for a replacement heating system at a cost of £1,758.02 be accepted. FPC30/21 Neighbourhood Development Plan Steering Group: The minutes of the meeting held on Tuesday 19th January 2021 were received and noted. Cllr Mrs Wonnacott gave a verbal update. The next meeting would be held on Tuesday 16th February 2021 and all members were encouraged to attend. FPC31/21 Neighbourhood Development Plan Consultant – Cllr Mrs Harris: It was RESOLVED to defer the item to the end of the meeting, under Confidential Matters due to members believing the matter contained commercially sensitive information. FPC32/21 Clerk’s Report: The Clerk advised - that correspondence had been sent to NHS England chasing the decision made on the proposed pharmacy in St Stephen as the Parish Council had not been notified; that CALC had reported National Government did not intend to extend the legislation that allowed virtual council meetings, and encouraged lobbying the local MPs; that, at present, planning for elections in May was continuing; that Cormac Solutions Ltd advised priority signs were not possible under the St Stephen Pedestrian Facilities Consultation; that the update village maps had been received; that the new works vehicle had been sign written; that a response on the siting of waste bins in St Stephen & Whitemoor was still awaited from Imerys; that the Treverbyn Community Larder mobile van would be visiting Whitemoor, Treviscoe and St Stephen every Monday starting 22nd February 2021 and that Coombe was being looked at as another potential site; 12/21 Chairman’s initials: that authorisation had been given for St Austell Community Larder mobile van to use Nanpean short stay car park Monday to Saturday between 12:00noon and 2pm; that information was still awaited before sending the letter to South West Water supporting the request for the installation of a treatment plant to replace the current soakaway; that a request for twice weekly lateral flow testing for frontline staff had been sent; that a reminder to check register of interest forms had been sent; that a request for an emergency contact had been sent to members and some replies were still outstanding; that CALC continued to have weekly catch-up meetings; and reminded members that Cornwall Council hold a weekly Facebook Live COVID-19 briefing. FPC33/21 Councillor Reports: Cllr Mrs Harris gave feedback from the St Dennis & Nanpean Community Trust meeting; and gave an update on the attendance at Brannel School during lockdown. Cllr Hatton left the meeting. FPC34/21 Financial Matters: It was RESOLVED to approve the following expenditure – Payee Item Method Net VAT Total Items for Ratification: Petty Cash Petty cash (Jan) DC 17.95 Adobe.com Adobe package DC 15.17 Zoom Virtual meeting platform DC 14.39 Amazon Stationary DC 222.20 3.71 225.91 Phoenix Stores Card CC 4.60 Phoenix Stores Handwash CC 11.04 Penwyn Garage Mower fuel CC 10.16 2.03 12.19 Penwyn Garage Van fuel CC 33.48 6.7 40.18 WA Allen & Son Tyre tube repair CC 20.00 4 24.00 E-on St Stephen toilet electric DD 5.67 0.28 5.95 NEST Pension contribution DD 637.82 Various Salaries DD 10,685.61 Initial Hygiene contract DD 8.79 1.76 10.55 Onecom Fax line rental DD 15.85 3.17 19.02 Vodafone Mobile x 3 DD 45.50 9.10 54.60 SWALEC Car park electric DD 9.23 0.46 9.69 SW Water Nanpean toilet water DD 12.56 SW Water Nanpean cemetery water DD 41.07 British Gas Office electric DD 141.54 7.07 148.61 Brtish Gas Brannel Room electric DD 34.93 1.74 36.67 Viking Stationary EP 81.56 1st Call Skip Hire Skip Hire (Nanpean) EP 306.00 Total 40.02 12,415.14 13/21 Chairman’s initials: Items for Approval: Cornwall Council Business rates - St DD 146.00 Stephen cemetery Cornwall Council Business rates - Nanpean DD 56.00 cemetery Cornwall Council Business rates - St DD 79.00 Stephen toilets Cornwall Council Business rates - Napean DD 51.00 toilets Cornwall Council Business rates - Brannel DD 270.00 Room building British Gas Nanpean cemetery electric DD 26.17 1.30 27.47 British Gas Nanpean toilet electric DD 11.98 0.59 12.57 British Gas St Stephen toilet electric DD 2.16 0.10 2.26 British Gas St Stephen cemetery DD 110.72 5.53 116.25 electric Concorde Quarterly charge DD 30.00 6.00 36.00 HMRC PAYE & NIC EP 3,340.69 Viridor Waste contract EP 98.58 19.72 118.30 Jewson Digger hire EP 410.21 82.04 492.25 Eden Water cooler lease x 2 EP 28.80 5.76 34.56 months Mason Kings Commercial mower service EP 480.46 96.09 576.55 SLCC Membership fees EP 344.00 SLCC RTS x 2 EP 10.00 50.00 60.00 Nanpean Playing Grant EP 1,000.00 Fields D May & Sons Materials EP 121.84 24.38 146.22 Viking Stationary EP 119.20 23.84 143.04 SSE Enterprise Car park light maintenance EP 40.50 8.10 48.60 K Doherty Travel expenses (Jan) EP 69.75 Compu-K IT services inc licence EP 502.62 100.52 603.14 renewal Britannia Lanes Confidential data disposal EP 33.21 6.64 39.85 Seadog IT Annual licence EP 95.00 Seadog IT Hosting fee EP 20.00 Total £323.45 £7,928.50 Cllr Hatton returned to the meeting. 14/21 Chairman’s initials: It was RESOLVED to note the following income – Payee Item Total Lloyds Bank interest (Jan) 1.08 CCLA Bank interest (Dec) 4.42 Various Brannel Room hire 16.00 Various Rent 3,725.00 Various Burial fees 826.00 Various Allotment rent 35.00 Total 4,607.50 It was RESOLVED to note the following bank balances - Balances as 31 January 2021: Cash 142.05 Lloyds Current 5,080.47 Lloyds Business 107,983.97 Unity (December balance as statement not received) 84,837.40 CCLA (December balance as statement not received) 86,183.99 284,227.88 It was RESOLVED to approve a transfer of £18,000 from the Lloyds Business account to the Lloyds Current Account. It was RESOLVED to note the December 2020 bank reconciliation. FPC35/21 Second Bank Reconciliation Verification: As per Financial Regulation 2.2, it was RESOLVED to appoint Cllr Mrs Broad to verify the bank reconciliations and report back to Council. FPC36/21 Correspondence: The following correspondence was received – Post: 1. Clerks & Councils Direct: January 2021 edition 15/21 Chairman’s initials: E-Mail: (All previously circulated) 1. SLCC: News bulletins – dated January 2021 2. NALC: Chief Executives Bulletins – dated January 2021 3. Cornwall Council: Town & Parish Newsletter – dated January 2021 4. NALC: COVID 19 updates - dated January 2021 5. Volunteer Cornwall: Restormel Community News & Updates – dated January 2021 6. South West Councils: Employment update bulletin 7. Cormac: Keep Cornwall Moving update – dated January 2021 8. Alan Percy: Copies of correspondence sent to Cornwall Council regarding planning and Neighbourhood Development Plans (not circulated – available by request) 9.
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