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Digital Media Department; Collection This finding aid was produced using ArchivesSpace on September 28, 2021. M.E. Grenander Department of Special Collections & Archives Digital Media Department; Collection Table of Contents Summary Information .................................................................................................................................... 3 Historical Note ............................................................................................................................................... 3 Scope and Contents ........................................................................................................................................ 4 Arrangement of the Collection ...................................................................................................................... 4 Administrative Information ............................................................................................................................ 4 Controlled Access Headings .......................................................................................................................... 6 Collection Inventory ....................................................................................................................................... 6 Creative Services ......................................................................................................................................... 6 Video Materials ......................................................................................................................................... 6 Photographic Materials ............................................................................................................................. 7 University Graphics Photographic Materials .............................................................................................. 7 Born-Digital Photographs ............................................................................................................................ 8 - Page 2 - Digital Media Department; Collection Summary Information Repository: M.E. Grenander Department of Special Collections & Archives Title: Digital Media Department Records ID: ua395 Date [inclusive]: 1921-2016 Physical Description: 12 GB Physical Description: 31.66 cubic ft. Physical Location: The materials are located onsite in the department. Language of the English . Material: Abstract: This collection consists of both physical photographic materials and digital photography created by the campus photographer that documents the University at Albany, SUNY. Preferred Citation Preferred citation for this material is as follows: Identification of specific item, series, box, folder, Digital Media Department, 2002-2016. M.E. Grenander Department of Special Collections and Archives, University Libraries, University at Albany, State University of New York (hereafter referred to as the Digital Media Department). ^ Return to Table of Contents Historical Note The Digital Media Department is part of the Office of Communication and Marketing. They are charged with creating video and still images of the university and major events. Many of these items are created for marketing and other publications. The Department has also previously been known as both Creative Services and the Media and Marketing. ^ Return to Table of Contents - Page 3- Digital Media Department; Collection Scope and Contents This collection consists of both still photographs created digitally by the campus photographer and physical photographic prints, contact sheets and negatives. The materials in this collection are generally promotional in nature and appear to have been created for marketing purposes, providing an "official" view of campus events and activities. ^ Return to Table of Contents Arrangement of the Collection Material from the UAlbanyPhotos website was maintained in its original arrangement. If items were moved the new arrangement was also maintained, so there is the potential for duplication. Material that was transferred on optical media were matched by job number found in the top level directory. This job number was matched to a database maintained by the University Photographer which included basic descriptions, the ordering department, and timestamps. For Images from 2010-2012, a newer database was used that did not include descriptions. Descriptions for these items came from the directory names that held the images. The images transferred on optical media were matched by the archivist to the arrangement provided by the UAlbanyPhotos website. Physical photographic materials have also been added to this collection as their own series. ^ Return to Table of Contents Administrative Information Publication Statement M.E. Grenander Department of Special Collections & Archives Revision Description Encoded in EAD by Gregory Wiedeman 2016 July 22 - Page 4- Digital Media Department; Collection Processing Information Born-digital materials processed in 2016 by Gregory Wiedeman. Physical materials processed in 2019 by Miles Lawlor. Access Access to this collection is unrestricted. Copyright For digital materials in this collection, users are asked to provide attribution to Marc Schmidt, University Photographer, University at Albany, SUNY. This page may contain links to digital objects. Access to these images and the technical capacity to download them does not imply permission for re-use. Digital objects may be used freely for personal reference use, referred to, or linked to from other web sites. Researchers do not have permission to publish or disseminate material from these collections without permission from an archivist and/or the copyright holder. The researcher assumes full responsibility for conforming to the laws of copyright. Some materials in these collections may be protected by the U.S. Copyright Law (Title 17, U.S.C.) and/or by the copyright or neighboring-rights laws of other nations. More information about U.S. Copyright is provided by the Copyright Office. Additionally, re-use may be restricted by terms of University Libraries gift or purchase agreements, donor restrictions, privacy and publicity rights, licensing and trademarks. The University Archives are eager to hear from any copyright owners who are not properly identified so that appropriate information may be provided in the future. Access to this collection is unrestricted. Acquisition Information Most Items in this collection prior to 2012 were transferred to the University Libraries, M.E. Grenander Department of Special Collections and Archives by Mark Schmidt and Paul Miller of the Digital Media Department which is part of the Office of Communication and Marketing. Most of the pre-2012 images were written to optical media (DVDs and some CD-Rs) by the University Photographer. Most of the images were raw camera files .NEF and .CR2 with altered derivatives created as JPG and a few TIFF files. Prior to accessioning, the archivist converted all raw camera images to JPG format and accepted only the original derivatives and the converted versions of files without derivatives. Most of the images created after 2012 were downloaded 2015 July 19 - Page 5- Digital Media Department; Collection ^ Return to Table of Contents Controlled Access Headings • Digital Files • UAlbany Communications & Marketing • State University of New York at Albany. Office of Communication and Marketing Collection Inventory Creative Services, 1921-2001 Physical Description: 26.66 cubic ft. Scope and Contents This series consists of the materials the department produced and used before transitioning to the use of digital media. The materials in this series are from the period in which the department was known as Creative Services. Some photographic materials were created by the department while older materials in the series were produced elsewhere and retained by them for the creation of promotional material. The series includes photographsic prints, negatives, slides, contact sheets and VHS tapes. This series includes posed portraits, building photographs, and candids taken to document university events. Both color and black and white materials can be found in this series. Some materials contain exact dates or years, but many of the materials were previously unlabelled and have been given approximate dates. Some photographs and negative sleeves include a numerical value similar to a job number written on them, in which case that number has been retained. Processing Information: Processing Information Materials in this series were found on shelves in the archives in boxes labelled "Creative Services." These materials were unattached to other collections but appear to serve the same purposes as the Digital Media Department Records, so they wereand added to this collection in 2019. Arrangement Materials in this series were maintained in their original shelf order. Photograpic material make up one sub-series while photographic materials make up the other. Video Materials, 1973-1998 Physical Description: 1.66 cubic ft. Language of the Material: English. - Page 6- Digital Media Department; Collection Arrangement Materials have been arranged chronologically. Scope and Contents This collection is made up of video materials documenting the history of the University. This series includes recordings of University Senate meetings, convocations, dedications and other campus and community events related to the University and Albany more broadly. Physical Characteristics and Technical Requirements

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