20 March 2012 Council Agenda Briefing Agenda

Council Agenda Briefing

Notice of Meeting and Agenda 20 March 2012

To: Mayor and Councillors

The next Council Agenda Briefing Session will be held in the Council Chambers, City of Bunbury Administration Building, 4 Stephen Street Bunbury on Tuesday, 20 March 2012 at 6.00pm.

Andrew Brien Chief Executive Officer (Date of Issue: 15/03/2012)

CITY OF BUNBURY 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7234 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au

Index of Agenda Items

Item No Subject Page

1. Declaration of Opening by the Presiding Member ...... 1 2. Record of Attendance, Apologies and Leave of Absence...... 1 2.1 Request for Leave of Absence – Councillor Neville McNeill ...... 1 2.2 Request for Leave of Absence – Councillor Karen Steele...... 2 3. Public Question Time...... 3 4. Disclosures of Interest under the Local Government Act 1995...... 3 5. Announcements by the Presiding Member (No Discussion Permitted) ...... 3 6. Chief Executive Officer Reports...... 4 6.1 Australian Local Government Association – National General Assembly of Local Government Conference – Canberra 17 to 20 June 2012 Inclusive...... 4 6.2 Review of Standing Orders Local Law 1999...... 6 6.3 Sister City Committees ...... 9 7. Director Community and Customer Services Reports ...... 11 7.1 Community Sport and Recreation Facilities Fund ("CSRFF") Annual and Forward Planning Applications September Round – City of Bunbury...... 11 7.2 Art Collection Management Committee ...... 16 7.3 New Bunbury Regional Visitor Centre Project Group ...... 19 7.4 Big Swamp Wildlife Park Advisory Committee...... 21 7.5 City of Bunbury Museum Advisory Committee ...... 23 7.6 City Promotions Committee ...... 25 7.7 Community Funding Assessment Panel ...... 28 7.8 Foreshore Art Gallery Advisory Committee ...... 30 7.9 Recreation Project Control Group...... 32 7.10 Three Waters Centre Project Control Group...... 34 7.11 Community Access Committee – Upgrade of Eelup Rotary ...... 36 8. Director Corporate Service Reports...... 39 8.1 Financial Statements for the Period Ending 29 February 2012 ...... 39 9. Director Planning and Development Services Reports ...... 41 9.1 Change to Advertising Device graphics, 121 King Road, Bunbury...... 41 9.2 King Cottage Conservation Plan...... 42 9.3 Habitat International – Extension of Time – Planning Approval (DA/2011/50) – Proposed Mixed Use Development (Residential – Multiple Dwelling, Office,

Index of Agenda Items

Item No Subject Page

Commercial, Retail, Café and Gymnasium) – Lot 100, 9 Edward Street Bunbury...... 45 9.4 CBD Parking Committee Review ...... 49 9.5 Council Committee Review – Heritage Advisory Committee ...... 53 10. Director Strategic Integration Reports...... 55 10.1 Hands Oval Master Plan ...... 55 10.2 Proposed Koombana North Precinct Structure Plan & Scheme Amendment 63 to create Special Use Zone No. 57 – Request for Initiation by Council ...... 59 11. Director Works and Services Reports...... 68 11.1 Airport 5 Year Works Program...... 68 11.2 Back Beach Cultural Heritage Park ...... 70 11.3 Naming of Prichard Lane ...... 74 11.4 Guile Fairway One Way Proposal...... 76 11.5 Stuart Street Two-Way...... 77 11.6 Victoria Street Streetscape Project ...... 79 11.7 Wellington Street One Way...... 82 11.8 Renaming Wilson Street Reserve...... 84 12. Advisory Committee Minutes to be Noted...... 86 12.1 Minutes – Community Access Committee ...... 86 12.2 Minutes – City Promotions Committee...... 87 12.3 Minutes – Youth Advisory Council ...... 88 12.4 Minutes – Heritage Advisory Committee...... 89 12.5 Minutes – Bunbury Airport Advisory Committee ...... 90 12.6 Minutes – City of Bunbury Museum Advisory Committee...... 91 13. Items to be Noted (No Discussion) ...... 92 13.1 Building Applications – 1 to 31 January 2012 ...... 92 13.2 Schedule of Accounts Paid for the Period 1 to 29 February 2012 ...... 93 13.3 Councillor Reports – Councillor Murray Cook...... 94 13.4 Councillor Reports – Councillor Ross Slater...... 95 14. Motions on Notice ...... 96 15. Urgent Business ...... 97 16. Confidential Business as Stipulated under Section 5.23(2) of the Local Government Act 1995 ...... 98

Index of Agenda Items

Item No Subject Page

16.1 Tender RFT 2011 2012–18 – Bunbury Timber Jetty - Deconstruction / Demolition and New Construction...... 98 16.2 Tender RFT 2011 2012-17 Lake King Drainage Basin Upgrade ...... 99 17. Close of Meeting...... 101

GLOSSARY OF ABBREVIATED TERMS

Term Explanation

1:100 Ratio of 'one in one hundred' AD Acceptable Development ARI Annual Recurrence Interval AHD Australian Height Datum ANEF Australian Noise Exposure Forecast AWARE All West Australians Reducing Emergencies (grant funding) BCA Building Code of Australia BCCI Bunbury Chamber of Commerce & Industries BCRAB Bunbury Community Recreation Association Board BEAC Built Environment Advisory Committee BESAC Bunbury Environment and Sustainability Advisory Committee BHRC Bunbury Harvey Regional Council BPA Bunbury Port Authority BRAG Bunbury Regional Art Galleries BRAMB Bunbury Regional Arts Management Board BREC Bunbury Regional Entertainment Centre BSSC Big Swamp Steering Committee BWEA Bunbury Wellington Economic Alliance CALM Department of Conservation and Land Management CBD Central Business District CCAFF Community Cultural and Arts Facilities Fund CERM Centre of Environmental and Recreation Management CPI Consumer Price Index CSRFF Community Sport and Recreation Facilities Fund DADAAWA Disability in the Arts Disadvantage in the Arts Australia, Western Australia DAP Detailed Area Plan (required by WA Planning Commission) DCU Development Coordinating Unit DEC Department of Environment and Conservation (formerly CALM) DEWCP Department for Environment, Water and Catchment Protection DLI Department of Land Information DoE Department of Environment DOLA Department of Land Administration DoPI Department of Primary Industry DoW Department of Water DPI Department for Planning and Infrastructure DSR Department of Sport and Recreation DUP Dual-use Path ECT Enforcement Computer Technology EDAC Economic Development Advisory Committee EDWA Education Department of Western Australia EIA Environmental Impact Assessment EPA Environmental Protection Authority ERMP Environmental Review and Management Program ESL Emergency Services Levy FESA Fire and Emergency Services Authority FFL Finished Floor Level GBPG Greater Bunbury Progress Group GBRP Greater Bunbury Resource Plan report GBRS Greater Bunbury Region Scheme GL Gigalitres GRV Gross Rental Value GST Goods and Services Tax HCWA Heritage Council of Western Australia ICLEI International Council for Local Environmental Initiatives ICT Information and Communications Technology IP Internet Protocol IT Information Technology ITC In Town Centre ITLC Former In-Town Lunch Centre (now the "In Town Centre") LAP Local Action Plan

GLOSSARY OF ABBREVIATED TERMS

Term Explanation

LCC Leschenault Catchment Council LEMC Bunbury Local Emergency Management Committee LIA Light Industrial Area LN (2000) Liveable Neighbourhoods Policy (2000) LSNA Local Significant Natural Area MHDG Marlston Hill Design Guidelines MRWA Main Roads Western Australia NDMP National Disaster Mitigation Program NEEDAC Noongar Employment & Enterprise Development Aboriginal Corp. NRM Natural Resource Management NRMO Natural Resource Management Officer ODP Outline Development Plan PAW Public Access Way PHCC Peel-Harvey Catchment Council PR Plot Ratio R-IC Residential Inner City (Housing) - special density provisions RDC Residential Design Codes RDG Residential Design Guidelines Residential R15 Town Planning Zone – up to 15 residential dwellings per hectare Residential R20 Town Planning Zone – up to 20 residential dwellings per hectare Residential R40 Town Planning Zone – up to 40 residential dwellings per hectare Residential R60 Town Planning Zone – up to 60 residential dwellings per hectare RFDS Royal Flying Doctor Service RMFFL Recommended Minimum Finished Floor Levels ROS Regional Open Space ROW Right-of-Way RSL Returned Services League SBCC South Bunbury Cricket Club Inc. SCADA Supervisory Control and Data Acquisition SGDC Sportsgrounds Development Committee SW South West SWACC South Western Area Consultative Committee SWAMS South West Aboriginal Medical Service SWBP South West Biodiversity Project SWCC South West Catchments Council SWDC South West Development Commission SWDRP South West Dolphin Research Program SWEL South West Electronic Library SWSC South West Sports Centre TME Thompson McRobert Edgeloe TPS Town Planning Scheme USBA Union Bank of Switzerland Australia VGO Valuer General’s Office VOIP Voice-Over Internet Protocol WALGA Western Australian Local Government Association WAPC Western Australian Planning Commission WAPRES Western Australian Plantation Resources WAWA Water Authority of Western Australia WC Water Corporation WML WML Consultants WRC Waters and Rivers Commission

Draft Council Agenda Briefing 20 March 2012

Draft Council Agenda 20 March 2012

Members of the public to note that recommendations made in this briefing are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Declaration of Opening by the Presiding Member

2. Record of Attendance, Apologies and Leave of Absence

2.1 Request for Leave of Absence – Councillor Neville McNeill

File Ref: A00215 Applicant/Proponent: Councillor Neville McNeill Author: Andrew Brien, Chief Executive Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil

Summary/Background

Councillor Neville McNeill requests leave of absence from all Council-related business for the following dates: - 30 March to 6 April 2012 (inclusive) - Melbourne Dragon Boat Racing - 30 May to 4 June 2012 (inclusive) - Thailand with Radio West Clients - 14 June to 8 July 2012 (inclusive) - South East Asia Fact Finding Mission.

Section 2.25 of the Local Government Act 1995, allows a council to grant leave of absence to one of its members provided that the period of leave does not exceed six (6) consecutive ordinary meetings of the Council.

Executive Recommendation

Pursuant to Section 2.25 of the Local Government Act 1995, Councillor Neville McNeill is granted leave of absence from all Council-related business for the following dates: - 30 March to 6 April 2012 (inclusive) - 30 May to 14 June 2012 (inclusive) - 14 June to 8 July 2012 (inclusive)

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2.2 Request for Leave of Absence – Councillor Karen Steele

File Ref: A00215 Applicant/Proponent: Councillor Karen Steele Author: Andrew Brien, Chief Executive Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil

Summary/Background

Councillor Karen Steele requests leave of absence from all Council-related business from 4 to 20 April 2012 inclusive.

Section 2.25 of the Local Government Act 1995, allows a council to grant leave of absence to one of its members provided that the period of leave does not exceed six consecutive ordinary meetings of the Council.

Executive Recommendation

Pursuant to Section 2.25 of the Local Government Act 1995, Councillor Karen Steele is granted leave of absence from all Council-related business from 4 to 20 April 2012 inclusive.

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3. Public Question Time

Members of the public please note that:

(1) Questions are to be brief, to the point and MUST relate to an item listed in this agenda; (2) If your question requires research or cannot be answered at the meeting, it will be taken ‘on notice’ and you will receive a written response; (3) Only a ‘summary’ of your question (and any responses provided) will be printed in the meeting minutes.

4. Disclosures of Interest under the Local Government Act 1995

Members should fill in Disclosure of Interest forms for items in which they have a financial, proximity or impartiality interest and forward these to the Presiding Member before the meeting commences.

5. Announcements by the Presiding Member (No Discussion Permitted)

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6. Chief Executive Officer Reports

6.1 Australian Local Government Association – National General Assembly of Local Government Conference – Canberra 17 to 20 June 2012 Inclusive

File Ref: A00106 Applicant/Proponent: Internal Report Author: Jack Dyson, Senior Administration Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Nil

Summary

The Australian Local Government Association (ALGA) has advised of the Annual National General Assembly of Local Government Conference, to be held in Canberra from Sunday 17 to Wednesday 20 June 2012 inclusive.

As the Mayor and Chief Executive Officer will be attending the 20th Anniversary of the Setagaya Sister City agreement, it is considered appropriate that the Deputy Mayor and the Director of Works and Services attend the National General Assembly.

Executive Recommendation

1. Council approve the attendance of The Deputy Mayor, Councillor Stephen Craddock and Director of Works and Services, Mr Phil Harris at the Australian Local Government Association National General Assembly of Local Government Conference to be held in Canberra from Sunday 17 June to Wednesday 20 June 2012 inclusive; and 2. That a report from each of the delegates on the findings and potential outcomes for the City of Bunbury be submitted to Council. . Background

All Mayors, Shire Presidents and Chief Executive Officers from Australian Local Governments have been invited to the Annual Australian Local Government Association National General Assembly to be held in Canberra from Sunday 17 June to Wednesday 20 June 2012.

The conference program, entitled “National Voice, Local Choice – Infrastructure Planning, Services”, will explore relevant issues that the City of Bunbury will confront in regards to Infrastructure (What we as a City choose to invest in, (how, where and when) we invest, Planning, (Land use planning, development approvals systems, strategic and future planning) and Services (The increasing level and number of services now being demanded by communities).

Council Policy Compliance

Attendance at this conference will be facilitated through the provisions and conditions of Council Policy CEO1 “Conferences, Seminars, Training and Induction Courses – Attendance by Elected Members.”

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Legislative Compliance

The endorsement of this proposal and receipt of the subsequent reports will ensure that compliance has been met with all legislative matters including policy.

Officer Comments

It is expected that continued attendance at this conference will only serve to benefit Council in future long term identification of strategic economic, social, environmental and sustainability issues including infrastructure and will contribute to the development of policy and future planning processes to assist development of the City of Bunbury’s strategic capacity to provide good governance, service and facilities for its greater community.

The conference also provides an opportunity to meet with Federal Government Ministers whilst in Canberra. This is an opportunity that should not be missed and preliminary arrangements may be made to meet with relevant Ministers to push Bunbury’s position on the Federal stage.

Some of the Federal Ministers already invited to attend and address the conference include;

- The Honourable Julia Gillard MP, Prime Minister - The Honourable Tony Abbott MP, Leader of the Opposition - The Honourable Simon Crean MP, Minister for Regional Australia, -- Regional Development and Local Government, Minister for the Arts. - The Honourable Tanya Plibersek MP, Minister for Health, - Senator Barnaby Joyce, Leader of the Nationals in the Senate, - Shadow Minister for Regional Development, Local Government and Water. - Senator Bob Brown, Leader of the Australian Greens, Senator for Tasmania.

Council has approved the attendance of His Worship the Mayor and Chief Executive Officer to this conference for the past several years. Unfortunately this year, His Worship the Mayor and Chief Executive Officer are unable to attend due to prior commitments in Setagaya and Jiaxing. Council’s involvement is considered vital in assisting the Australian Local Government Association to maintain the renewed focus on local government and to drive improved outcomes for the sector at the national level.

Analysis of Financial and Budget Implications

Councils 2011/2012 Budget contains sufficient funding allocations to accommodate attendance at this conference.

Community Consultation

There is no requirement for community consultation on this proposal.

Councillor/Officer Consultation

His Worship the Mayor, Deputy Mayor Craddock, Chief Executive Officer and Director of Works and Services are all aware of this proposal.

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6.2 Review of Standing Orders Local Law 1999

File Ref: A00131-02 Applicant/Proponent: Internal Report Author: Jack Dyson, Senior Administration Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Appendix CEO-1

Summary

At its Ordinary Meeting held 29 November 2011, Council resolved at Decision 283/11 (Part 4) that an immediate review of the Standing Orders Local Law be commenced.

Advertising in accordance with the established process was commenced with statewide public notice being given twice and local notice given on four occasions during the prescribed forty two (42) day period. No public submissions were received.

At the Council meeting held on 28 February 2012 Council resolved that the matter lay on the table and taken to a Briefing session for further discussion (Council Decision 35/12).

Subsequently the matter was referred to the Information Briefing session held on the 6 March and also the Policy Development, Strategic Planning and Major Project Briefing held on 13 March 2012.

NOTE: Prior to consideration of the Executive Recommendation, the Presiding Member is to read aloud the Application and Intent (Purpose and Effect) of the proposed local law as follows: Standing Orders Local Law 2012 The Application (Purpose) of the proposed Standing Orders Local Law 2012 is to: 1 Provide rules and guidelines which apply to the conduct of all meetings of the Council and its committees and to meetings of electors; and 2. All meetings are to be conducted in accordance with the Act, the Regulations and these local laws.

The Intent (Effect) of the proposed Standing Orders Local Law 2012 is to result in: a) better decision-making by the Council and committees; b) the orderly conduct of meetings dealing with Council business; c) better understanding of the process of conducting meetings; and d) the more efficient and effective use of time at meetings.

Executive Recommendation

That Council: 1. Note, no submissions were received in relation to the review of the 1999 Standing Orders Local Law. 2. a) Give statewide and local public notice of its proposal to adopt a Standing Orders Local Law 2012, inviting submissions from the public in accordance with Section 3.12 of the Local Government Act 1995.

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b) Resolve to repeal the Standing Orders Local Law 1999 (to be effective from 14 days following the gazettal of new Local Law) c) Note the outcome of parts a and b above will result in the repeal of the old local law taking effect 14 days from date of gazettal of the new local law (Refer clause 1.5 of Draft Local Law)

NOTE: An absolute majority vote is required.

Background

Section 3.16(1) of the Local Government Act 1995 requires a local government to undertake a review of its Local Laws every eight (8) years.

City of Bunbury Standing Orders Local Law 1999 governs the conduct of business at Council and committee meetings.

Concerns have been raised from time to time regarding the possible conduct of a review of Standing Orders so that they may be updated and adapted to reflect the City of Bunbury’s current status.

Council Policy Compliance

There is no specific Council Policy applicable to this matter.

Legislative Compliance

Section 3.16 of the Local Government Act 1995 requires a local government to review its local laws every eight years.

Section 3.12 of the Local Government Act 1995 stipulates the process a local government is required to undertake when making a new local law.

Officer Comments

The Local Law Standing Orders from 1999, (gazetted 13 January 2000) have previously been considered for review, however Council at the time wished to defer the review pending the outcome of a proposed Western Australian Local Government Association (WALGA) draft model local law.

Although WALGA have not actually developed a specific “Model Local Law”, they have provided advice to the affect that their “preferred” model is the City of South Perth Standing Orders Local Law 2007”. In actual fact the South Perth model is now the model contained within the WALGA Local Law Manual.

The original South Perth adopted Local Law was amended in 2010. Those amendments have been integrated in to the draft local law attached.

At its Ordinary Meeting held 29 November 2011, Council resolved at Decision 283/11 (Part 4) that an immediate review of the Standing Orders Local Law be commenced.

Due process in the review has been followed and Council is now required to consider, under the provisions of Section 3.16(4), whether or not it considers that the 1999 local law should be repealed or amended.

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Should Council choose, as recommended, then it must determine the adequacy of the “Preferred” option and advertise of its intention to make a new local law for the prescribed period of forty two (42) days.

At the Council meeting held on 28 February 2012 Council resolved that the matter lay on the table and taken to a Briefing session for further discussion (Council Decision 35/12).

Subsequently the matter was referred to the Information Briefing session held on the 6 March and also the Policy Development, Strategic Planning and Major Project Briefing held on 13 March 2012.

Following discussion at these two (2) briefings some minor amendments have been suggested and are included for Council’s consideration in the revised Draft Standing Orders Local Law attached at Appendix CEO-1.

Analysis of Financial and Budget Implications

At this point in time, the advertising for this process can be met from currently budgeted funds.

Community Consultation

Community consultation in this matter has only been considered as a part of the prescribed process. The advertising period of 42 days failed to yield any submissions from members of the public.

Councillor/Officer Consultation

Council is aware of the necessity to undertake this review process and has previously expressed a desire to consider a new Standing Orders Local law that will reflect more modern day practices and be more in keeping with industry standards.

Councillor Murray Cook did offer the following suggestions for consideration in the review: “With regard to the amount of time a speaker can address the Chamber – 1. Reduce the time from ten (10) minutes to five (5) minutes. 2. An extension of two (2) minutes may be granted by the Chair. 3. If the two (2) minutes is either not granted, or it is obvious that the argument cannot be put in the five (5) minutes or the two (2) minute extension, (if granted), the speaker may request additional time and must estimate the length of time required. The chair would then seek a simple majority from the floor to either grant or reject the requested time.”

Councillors are requested to consider clause 8.10 of the Draft, which may satisfactorily address this matter.

Councils Executive is also aware of this requirement.

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6.3 Sister City Committees

File Ref: A04597 Applicant/Proponent: Internal Report Author: Andrew Brien, Chief Executive Officer Executive: Andrew Brien, Chief Executive Officer Attachments: Appendix CEO-2

Summary

The Council currently has two Sister City relationships and as an outcome of the review of the Council Committees it is proposed to discontinue the current two different committees and redefine the future direction of the Sister City arrangements.

Executive Recommendation

That: 1. The Council committees for the two Sister Cities be discontinued; 2. Council endorse the Sister City Policy (see attached at Appendix CEO-2) as the basis for the continuation of the Sister City arrangements. 3. The Mayor and CEO continue to represent Council on the Bunbury-Jiaxing Business Relations Committee

Background

The Council currently has two Sister City Committees, one for Jiaxing and one for Setagaya. Each of these two has very different Terms of Reference and focus for the outcomes of the Sister City relationships. The relationship between the City and Jiaxing is more focused on business and trade as opposed to the Setagaya arrangement which is more culturally based. This year marking the 20th anniversary of the Sister City relationship with Setagaya, there is a need to consider this as part of the overall planning for the future of the Sister City program.

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Officer Comments

The concept of Sister Cities has been around since World War II and has provided benefits to cities in terms of economic and social outcomes. The opportunity to interact with key business, community and government departments across different countries helps to ensure new investment and cultural exchanges.

In place of a Committee it is proposed that the role of coordination and management of the Sister City program become a formal part of the Office of the Mayor and be appropriately resourced.

As mentioned previously, the Sister City relationship with Setagaya reaches 20 years in 2012, and to mark this significant milestone it is proposed to have reciprocal visits during 2012. In recognising the importance of this event, additional staffing will be

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made available to help coordinate the program. In addition, there will be additional focus placed on the relationship with Jiaxing.

To further develop the program for visits as part of the 20th Anniversary, it is proposed to establish a working group with appropriate skills and knowledge to ensure that all aspects of the visits are appropriate addressed.

In addition to the Council Committee for Jiaxing, there is a group established comprising representatives of Council, the Bunbury Chamber of Commerce and Industry, Bunbury wellington Economic Alliance, the Bunbury Port authority and Edith Cowan University. This group has almost the same membership as the Council Committee, but has a much greater scope of activities,. It is considered appropriate that Council remains represented on this group by the Mayor and CEO.

Analysis of Financial and Budget Implications

At present there is limited funding allocated for the Jiaxing Sister City program and $59,938 allocated for Setagaya. Whilst some of the funding for Setagaya is used for staffing, there will need to be additional funding made available for hosting a visit and travel to Setagaya for the 2012/13 budget. This will be addressed as part of budget deliberations in the near future.

Community Consultation

Consultation occurred with members of the Committee where it was identified that the status of the Committee was important, however it was highlighted that the increased focus by bringing the function into the Office of the Mayor could clearly demonstrate the ongoing importance that the Council placed on the Sister City Program. In addition, it was seen that there was still a role to play by members of the community and as long as this could be catered for, the Committee was not opposed to the change.

Councillor/Officer Consultation

Consultation has been undertaken with the appropriate staff as well as the Executive Leadership Team.

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7. Director Community and Customer Services Reports

7.1 Community Sport and Recreation Facilities Fund ("CSRFF") Annual and Forward Planning Applications September Round – City of Bunbury

File Ref: A05332 Applicant/Proponent: Internal Report Author: Bill Carlsen, Team Leader Community Recreation Executive: Stephanie Addison-Brown, Director Community and Customer Service Attachments: Nil

Summary

Council has received one (1) internal Community Sport and Recreation Facilities Fund ("CSRFF") small grant application for the March 2012 round of funding;

The application is to replace the Synthetic Surface of the Bunbury Outdoor Netball Courts located at Hay Park.

Executive Recommendation

Replace the Synthetic Surface of the Bunbury Outdoor Netball Courts at Hay Park. 1. Council supports the CSRFF application from the City of Bunbury. 2. Council ranks the City of Bunbury application as Priority 1. 3. Council’s contribution to the project will be $50,000 subject to 2012/13 budget approval.

Background

The Department of Sport and Recreation ("DSR") administers the CSRFF grant funding program for small, annual and forward-planning grants.

The CSRFF Program operates on a reimbursement system. Grantees are required to demonstrate that the project is complete and they have expended the funds equivalent to the full cost of the project before CSRFF grants can be paid in full. CSRFF grants are paid to the grantee only. Applicants will need to ensure they are able to carry the full cost of the project for the period between project completion and CSRFF grant payment.

The maximum CSRFF grant approved by the State Government will be no greater than one-third of the total estimated cost of the applicant’s project and must be matched by the applicant’s own cash or in-kind contribution. Furthermore the balances of one-third funds required are to be sourced by the applicant.

Applicants must be either a local government authority, not for profit sport, recreation or community organisation and incorporated under the WA Associations Incorporation Act 1987. Clubs must demonstrate equitable access to the public on a short-term and casual basis.

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It is a requirement that applicants first discuss their proposal with the DSR Regional Manager to be able to receive the formal application CSRFF form. The DSR will also identify any shortcomings and offer assistance to bring an application up to an acceptable standard.

CSRFF applications for the current round close on 31 March 2012. Successful applicants are expected to be advised in May 2012.

The table below identifies the cost (excluding GST) of the project together with required/requested Council contribution. Netball commenced discussions with the City in March 2011 enabling a one third contribution to be identified in the forward budget planning process for Council’s attention.

Funding Bunbury Netball Association Source $ Council Contribution 50,000 Applicant's Cash 50,000 Voluntary Labour 0 Donated Materials 0 Corporate Sponsorship & Club cash 0 Other state or federal funding 0 CSRFF Grant Requested 50,000 Development Bonus Requested 0 Total Cost of Project $150,000

The Department of Sport and Recreation requires projects to be rated and ranked by Council using the following criteria:

Project Rating

- Well planned and needed by the municipality - Well planned and needed by the applicant - Needed by the municipality - more planning required - Needed by the applicant – more planning required - Idea has merit – more preliminary work needed - Not recommended

Priority Ranking

Each proposal is to be listed as a 1, 2 or 3 priority.

Council has the opportunity to amend the project rating and re-prioritise the proposed ranking:

Applicant Project Council Funds Proposed Proposed Summary Required and Project Priority Budgeted? Rating Ranking City of Replace the $50,000 required Well planned 1 Bunbury Synthetic Surface from Council. and needed by of the Bunbury Identified in the 10 the municipality Outdoor Netball Year Financial and supported Courts on Hay Plan for allocation by clubs. Park in the 2012/2013 Budget

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Council Policy Compliance

There are no Council policies applicable to CSRFF applications.

Legislative Compliance

Not applicable

Officer Comments

The netball courts on Hay Park are in constant demand for use for local competition, by the wider community and events of regional significance that attract visitors to the City each year.

Membership statistics provided by Netball WA demonstrate that the club has steadily increased membership growing from 744 members in 2008 to 832 members in 2011 with the inclusion of the Modified Group/Under 10 age group participants. These numbers are expected to increase again in 2012.

In addition to providing for local winter competition, the Netball Association use the courts to deliver the following services: - Summer senior netball competition - Conducting Indigenous grass roots netball development programme - Hosting coaching and umpire development courses - Hosting netball events that benefit the wider community that include the following; * SW Netball Regional Carnival (660 participants and attracts City visitors) * High School Cup (540 participants) * Primary Schools Netball Carnival (768 participants) * SW Independent Schools (SWISSA) (240 participants) * Catholic Schools Carnival (180 participants) * Indigenous Carnival (180 participants) * Maori Carnival hosted each year (180 participants) * Church Youth Groups June Carnival (120 participants) * September Youth Group Carnival (120 participants)

The existing synthetic surface has reached the end of its serviceable use. The surface is breaking up in sections which impacts on the standard of play and more additionally these sections pose a safety risk to participants. It is not considered viable to patch sections as an interim measure as patching does not provide a longer term solution to address surface suitability and safety.

To maintain the facilities status of excellence the Netball Association has a facilities plan for its leased area that is identified in the developing Sports Facilities Implementation Plan. The Netball Association has demonstrated financial responsibility by setting funds aside each year to enable them to make an appropriate contribution to upgrade facilities. Maintaining a suitable surface is necessary to ensure the sustainability of high levels of participation in the sport of Netball in Bunbury and attraction of regional events to the City.

Analysis of Financial and Budget Implications

The funding requested will not impact on the current 2011/12 budget.

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$50,000 for the netball project has been identified for allocation in 2012/2013 in the 10 Year Financial Plan to be considered by Council.

Community Consultation

The Bunbury Netball Association has consulted with their members and Netball WA and established the need to replace Bunbury outdoor synthetic surface courts on Hay Park.

Councillor/Officer Consultation

In April 2011 the Bunbury Netball Association attended workshops arranged by the City to gain feedback from sporting groups in regard to their future facility requirements.

In December 2011 the Community Recreation Liaison Officer, Operations Manager Services (OMS), the City’s Project Engineer and netball committee representatives met on site to discuss the project. At this meeting it was mutually agreed by the officers present that the City of Bunbury would address the CSRFF application and if successful, the project would be managed by Works and Services.

The Team Leader Community Recreation (TLCR) met with Netball Committee members in January 2012 to discuss the brief for proposed works. Subsequently the Contracts Coordinator became involved in seeking a number of quotations.

Netball has continued to liaise with Netball WA and the City of Bunbury for the funds to be sourced and the works to be undertaken on completion of the 2012 winter season.

Strategic Relevance

The application is consistent with Council’s Recreation Plan and Recreation Implementation Plan 2007-12 Strategic Theme 6: Facility Development.

Life-cycle Maintenance Costs (Capital Works Projects Only)

As part of the CSRFF small grants application process applicants are required to provide evidence of management planning and how they will support ongoing maintenance costs.

The synthetic surface has been chosen for its long lifespan of (minimum of ten years) and its minimal maintenance requirements. The existing synthetic surface has been in service for twelve years.

Netball will continue to plan over this period to provide funds for maintenance and replacement of the surface as required.

Relevant Precedents

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Council has previously considered CSRFF grant applications for third parties and internal applications, the most recent being June 2011.

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7.2 Art Collection Management Committee

File Ref: A00168-10 Applicant/Proponent: Internal Report Author: Felicity Anderson, Manager Community, Culture and Engagement Stephanie Addison-Brown, Director Community and Customer Services Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of the Art Collection Management Committee is currently under review. As part of this process, a discussion with members of the Committee took place on 20 February 2012 in regard to the future of this Committee.

Executive Recommendation

That the City Art Collection Management Committee remains as a Committee of Council noting that: a) The terms of reference for the Committee are to be reviewed within three (3) months and be provided to Council for endorsement; b) Specific operational guidelines for the Committee including committee composition and delegated authority be developed for endorsement by Council within three (3) months. c) Art acquisition and de-acquisitioning policy to be developed for endorsement by Council within three (3) months.

Background

This Committee has been a Committee of Council for six (6) years.

The Committee originally took the form of an independent body based at the Bunbury Regional Art Galleries for over 25 years. In December 2006, this group made a request to be re-established as a “Committee of the Council”. The status of the Committee was formally changed following a resolution made at the Council Meeting held 6 March 2007.

The City of Bunbury Art Collection comprises approximately 800 works of art and craft and has been valued at in excess of $3 million.

The Art Collection Management Committee was established to: 1. manage, conserve and exhibit movable artworks comprised within the City of Bunbury Art Collection, 2. manage, conserve and display public artworks comprised within the City of Bunbury Art Collection,

Page 16 Draft Council Agenda Briefing 20 March 2012

3. further develop the City of Bunbury Art Collection through the acquisition of new works of art and craft, 4. organise exhibitions, 5. encourage the loan of quality artworks for exhibition, 6. encourage art patrons and corporations to make bequests to the City’s Collection, 7. promote the collection and make it accessible to the Bunbury community, 8. encourage individuals, corporations, and businesses to sponsor prizes or to purchase works to add to the Collection, 9. any other associated matter that may be approved by the Council of the City of Bunbury.

Current Committee Members (voting) Councillor Michelle Steck Councillor Murray Cook One (1) representative – Society of Artists

Community representatives (voting) Dr Lorna Kaino Mrs Tresslyn Smith Mrs Rosemary Nicholson Mrs Helena Sahm Mrs Kathryn Dehring

Ex-officio Members (non-voting) Curator of the Art Collection Director, Bunbury Regional Art Galleries

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

- Local Government Act 1995 - Sections 5.8 to 5.11 relating to Committees - Section 5.15 Reduction of quorums for Committee - Sections 5.16 to 5.18 Delegation of Powers to Committees - Local Law relating to advertising devices - Advertising Devices Policy

Officer Comments

The City Collection has struggled on many occasions to achieve a quorum. Prior to the extraordinary meeting in February 2012 to discuss the Review of Committees, there were three consecutive committee meetings that failed to achieve a quorum. As such, it is felt that a review of the Committee representation and terms of reference should take place to ensure the Committee is appropriately structured to perform a strategic advisory role. The review of terms of reference also needs to more clearly define the responsibilities of (and working relationship between) the Committee and the Curator.

Page 17 Draft Council Agenda Briefing 20 March 2012

It is felt that by increasing the number of community representatives on the Committee from five to eight, this would increase the number of voting members which would serve to overcome the issues experienced in achieving a quorum and allow for wider community representation whilst also maintaining an appropriate level of expertise on the Committee. Additionally, it is felt the City’s Team Leader Arts and Culture, an Executive Representative from the City of Bunbury and a representative from Bunbury Regional Art Management Board (BRAMB) should also have voting rights.

It is also recommended that the Committee co-opt an external adviser not based in the Greater Bunbury region as a non-voting member of the Committee.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Consultation has been undertaken with the Community members of this Committee that attended the meeting on 20 February 2012. It is noted that the Committee passed the following motion: a) the Committee wish to remain a Committee of Council b) the Committee agrees to a review of their terms of reference which is to be completed within the next three months c) the Committee rejects any notion that it becomes a reference group or is disbanded.

Councillor/Officer Consultation

Consultation has been undertaken with the appropriate staff and councillors that attended the meeting on 20 February 12.

Page 18 Draft Council Agenda Briefing 20 March 2012

7.3 New Bunbury Regional Visitor Centre Project Group

File Ref: PJ/98 Applicant/Proponent: Internal Report Author: Felicity Anderson, Manager Community, Culture and Engagement Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of the New Bunbury Regional Visitor Centre Project Group is currently under review. Records indicate this group has not had a need to meet met since 20 May 2010.

Executive Recommendation

a) That the New Bunbury Regional Visitor Centre Project Group no longer operate as a Committee of Council; and b) When further input from the community and stakeholders is required an advisory group will be formed and/or alternative community engagement activities undertaken.

Background

The New Bunbury Regional Visitor Centre Project Control Group was established to: 1. To progress the new Bunbury Regional Visitor Centre project referencing the Council-endorsed report by MCG which includes a Master Plan and Visitor Centre Concept Plan. 2. To explore all funding sources and opportunities (including the Land Swap Option involving part of College Grove as proposed by the Hon. J Castrilli (MLA) to progress the New Bunbury Regional Visitors Centre. 3. To provide recommendations to Council concerning the project.

Committee Members (voting): His Worship the Mayor, Mr David Smith Deputy Mayor, Councillor Stephen Craddock Councillor Michelle Steck City of Bunbury CEO Director Community and Customer Services Bunbury Visitor Centre Manager City of Bunbury Project Manager Hon. John Castrilli (MLA), Member for Bunbury Bunbury Dolphin Discovery Centre representative

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Page 19 Draft Council Agenda Briefing 20 March 2012

Legislative Compliance

Officer Comments

The New Bunbury Regional Visitor Centre Project Group was set up to follow through terms of reference in relation to the development of a new Regional Visitor Centre as the first stage of the “Three Waters Precinct” and project, a group working parallel to the Three Waters Project Control Group

Concepts and plans were completed. Further activity was subject to land swap arrangements with State Government in relation to lots 881 and 882 Koombana Drive and the assessment of these sites following the archaeological dig on the ship wrecks.

As such, further meetings were placed on hold until the outcomes were known.

The New Bunbury Regional Visitor Centre Project Group last met 20 May 2010 for a special meeting to address the ship wrecks and proposed dig.

The City is currently waiting for a final report and recommendations in regards to Lots 881 and 882 Koombana Drive following the archaeological dig.

It is recommended that this project now be considered as part of the Leschenault Inlet Master Plan.

Analysis of Financial and Budget Implications

Nil

Community Consultation

No consultation has been undertaken as this group has not been active since May 2010.

Councillor/Officer Consultation

No consultation has been undertaken as this group has not been active since May 2010.

Page 20 Draft Council Agenda Briefing 20 March 2012

7.4 Big Swamp Wildlife Park Advisory Committee

File Ref: Applicant/Proponent: Internal Report Author: Kristina Knight, Manager Wildlife Park Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of the Big Swamp Wildlife Park Advisory Committee (BSWP) is currently under review. As part of this process, discussions have taken place with Committee members on 6 February 2012 in regard to the Committee’s future.

Executive Recommendation

a) The committee be disbanded; and b) Specific working groups be established and/or alternative community engagement practices be undertaken as required to ensure community consultation in regard to future development of the Wildlife Park.

Background

The Big Swamp Wildlife Park Advisory Committee was established: 1. To raise funds and liaise with other community groups in defining a working model for an integrated environmental community education resource centre at the Wildlife Park. 2. To refine and develop a clear proposal based on the broad working model defined within the initial ‘Future Directions’ facilitators report for an integrated environmental community education resource centre bringing the environment and community together at the existing Wildlife Park facility. 3. To work in partnership with a wide range of stakeholders including community, business and government to gain necessary financial and other support for the delivery of an integrated environmental community education resource centre. 4. Present an agreed model that is broadly accepted by the community, which has clearly defined independent funding revenue. 5 To prepare a business plan and associated management and marketing documents for implementation of the preferred model. 6. Facilitate the integration, development and marketing of the preferred model that will blend the existing wildlife component of the Park with the broader environmental initiatives being implemented within Bunbury and the southwest, with a strong focus on community involvement and ownership. 7. To liaise with existing ‘Friends of’ groups and community groups to investigate specific issues and strategies in relation to the Big Swamp Advisory Committee Terms of Reference.

Page 21 Draft Council Agenda Briefing 20 March 2012

Committee Members (voting) Councillor Neville McNeill Councillor Ross Slater Councillor Karen Steele Community representatives: Michael Morgan David Grigg

Ex-officio Members (non-voting) Wildlife Park Coordinator Representatives from Department of Environment and Conservation

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

Officer Comments

Changing the formal council committee and establishing project-specific reference groups as required will enable the Wildlife Park to seek individuals with the necessary skills for each development project.

Many of the projects planned for the Wildlife Park require specialist knowledge. For example, the design of the reptile pavilion would benefit greatly from experts in this field who would have the skills necessary to create a quality low maintenance display.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Consultation has been undertaken with the community members of this Committee that attended meetings on the 9 January 2012 and 6 February 2012.

Councillor/Officer Consultation

Consultation has been undertaken with the appropriate staff and councillors that attended meetings on the 9 January 2012 and 6 February 2012.

Page 22 Draft Council Agenda Briefing 20 March 2012

7.5 City of Bunbury Museum Advisory Committee

File Ref: A04505 Applicant/Proponent: Internal Report Author: Lauretta Davies, Museum Curator Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

The Museum Advisory Committee has discussed its future in relation to its terms of reference. As Council has funded the museum site feasibility study and a brief has now been scoped, this committee has now met its terms of reference and has no further function.

Executive Recommendation

Following the completion of the current review of potential sites, the City of Bunbury Museum Advisory Committee be disbanded.

Background

The City of Bunbury Museum Advisory Committee was established to: 1. To develop criteria for the selection of a site for a Bunbury Museum. 2. To identify a range of possible sites with regards to the above criteria. 3. To investigate feasibility of sites and report back to Council on findings.

Committee Members (voting) His Worship the Mayor, Mr David Smith Deputy Mayor, Councillor Stephen Craddock Councillor Michelle Steck Director Community and Customer Services Community representatives: Bernhard Bischoff Phyllis Barnes Jane Griffiths Arpad Menschelyi Margaret Fleay

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

Page 23 Draft Council Agenda Briefing 20 March 2012

Officer Comments

With Council funding the museum site feasibility study, this Committee has met its terms of reference, therefore the Committee has no further role to play. Establishment of a new working group may be considered for the development phase of a future museum, should a museum actually be funded.

Analysis of Financial and Budget Implications

Nil

Community Consultation

Consultation has been undertaken with the community members of this Committee that attended the meeting on 1 February 2012. The Committee agrees that a formal committee is not required. Members requested that advisory or reference groups be formed in the future to ensure consultation with the community should a museum be funded.

Councillor/Officer Consultation

Consultation has been undertaken with the appropriate staff and councillors that attended the meeting on 1 February 2012.

Page 24 Draft Council Agenda Briefing 20 March 2012

7.6 City Promotions Committee

File Ref: A03402 Applicant/Proponent: Internal Report Author: Paul Hayward, Manager Bunbury Visitor Centre Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of this committee is currently under review. As part of this process, discussions with the City Promotions Committee took place on 15 February 2012 in regard to the future of this committee.

Executive Recommendation

a) That the existing City Promotions Committee no longer operates as a Committee of Council. b) A new high level strategic steering committee be formed to address Events, Tourism and Marketing with specific terms of reference (to be defined). The recommended representation on this committee is: - CEO, City of Bunbury - Director of Community and Customer Service, City of Bunbury - CEO, Australia’s South West - CEO, Chamber of Commerce - A representative of the South West Development Commission - A Hospitality representative - Two (2) Councillors - City of Bunbury Management representative being Manager - Community Culture and Engagement or Team Leader Events, Tourism and Promotions - Two (2) Community members with specialist knowledge/expertise. c) Should advice be sought from community and stakeholders relating to specific events, tourism or marketing activities alternative consultation practices be considered or reference groups be formed.

Background

The City of Promotions Committee was established to: 1. To act as an advisory committee to Council on special events, tourism and marketing matters. 2. To liaise with the local tourism industry and the general community on issues opportunities and tourist related activities within and surrounding Bunbury. 3. To explore possible funding opportunities through State and Federal agencies.

Committee Members (voting): Deputy Mayor, Councillor Stephen Craddock Councillor Karen Steele Councillor Neville McNeill

Page 25 Draft Council Agenda Briefing 20 March 2012

Councillor Samuel Morris City of Bunbury CEO Director Community and Customer Services CEO, Bunbury Chamber of Commerce and Industries Manager, Bunbury Regional Entertainment Centre Director, Bunbury Regional Art Gallery

Community Representatives (voting): Kerstin Jackson John Carter Amanda Yip

Ex-officio Members (non-voting) City of Bunbury Marketing Officer Bunbury Visitor Centre Coordinator

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees.

Legislative Compliance

Officer Comments

Over the past 12 months the following issues have been noted by the City Promotions Committee’s Executive Officer:

1. Meetings have not been fully supported (three meetings did not have a quorum and two meetings were cancelled due to lack of discussion items and/or available committee members). 2. At the majority of meetings, there were few agenda items; often just pre and post-event reports from the Events team with very little strategic discussion. 3. External members do not submit agenda items / topics for discussion 4 On occasions when the committee does engage in comprehensive discussion, outcomes are limited due to its inability to direct City of Bunbury operational activities (marketing, strategy implementation etc).

Further, at its February 2012 meeting, when discussing a revised structure / direction, members raised concerns that the committee felt that it is: - Is not strategic in its approach, - Is reactive – there is a lack of forward planning, - Spends the majority of its time talking about events, and not about broader tourism/promotion initiatives, - Has drifted from its terms of reference; and - Is no longer useful in its current form.

Page 26 Draft Council Agenda Briefing 20 March 2012

Analysis of Financial and Budget Implications

Nil

Community Consultation

Consultation has been undertaken with the community members of this committee that attended that meeting on 15 February 2012.

Councillor/Officer Consultation

Consultation has been undertaken with the appropriate staff and councillors that attended the meeting on 15 February 2012.

Page 27 Draft Council Agenda Briefing 20 March 2012

7.7 Community Funding Assessment Panel

File Ref: A00374 Applicant/Proponent: Internal Report Author: Bunbury City Council Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of this committee is currently under review. The policy for Community Funding is under review and soon to be presented to Council.

Executive Recommendation

Subject to the proposed Community Funding Policy being endorsed by Council, the committee be disbanded.

Background

The Community Funding Assessment Panel was established to: - To assess applicants for community funding for community programs, cultural programs, community events and corporate sponsorship. - To ensure assessment of applications complies with the eligibility criteria and guidelines set our in the Council Policy titled “Community Funding Policy” - To make recommendations to Council as soon as possible following the close of applications.

Committee Members (voting): Councillor Karen Steele Councillor Judy Jones Councillor Murray Cook Presiding Member of City Promotions Committee – Deputy Mayor, Cr Stephen Craddock Director Community and Customer Services Manager Community, Culture and Engagement

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

Page 28 Draft Council Agenda Briefing 20 March 2012

Officer Comments

As part of the Council decision 165/11 point 3 stated: “3. That following allocations agreed in the first round the proposed September Funding Round be suspended and no further rounds be commenced until such time as a review of the community funding program is completed and adopted by Council.”

As such there has been comprehensive research into Local Government Community Funding policies and the City of Bunbury policy has been reviewed. A new proposed policy is soon to be presented to Council for consideration. It is anticipated these new guidelines will provide a professional, fair and equitable process that will not require a panel or committee to assess requests. It is proposed final recommendations for community funding will come to Council for endorsement.

Analysis of Financial and Budget Implications

Nil

Community Consultation

As this is an internal committee of Council, there has not been any consultation with the public on this matter and the outcome will be subject to Council endorsement of the Community Funding Policy.

Councillor/Officer Consultation

This is an internal officer and Council members Committee and the outcome will be subject to Council endorsement of the Community Funding Policy.

Page 29 Draft Council Agenda Briefing 20 March 2012

7.8 Foreshore Art Gallery Advisory Committee

File Ref: A04335 Applicant/Proponent: Internal Report Author: Stephanie Addison Brown, Director Community and Customer Services Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of this committee is currently under review. Once consultants brief is received and recommendation is made to Council this Committee would have achieved its term of reference and as such the Committee would become defunct.

Executive Recommendation

Upon the terms of reference being completed the Committee ceases to exist.

Background

The Foreshore Art Gallery Advisory Committee was established to progress the new Foreshore Art Gallery Facility proposal. It is to: - determine the scope of the project including (but not limited to) the investigation of: * The type and extent of ancillary uses (to the predominant use of “Art Gallery”); * The exact site of the building; * Potential impact on existing events; * Appropriateness of the project to incorporate commercial elements (with particular reference to BREC); * Future uses of the current gallery should be the proposal be supported; * Design theme and city entry statement. - Develop an appropriate consultant’s brief to commission a business case study. - Ensure full consultation is undertaken with affected Arts organisations in Bunbury and make recommendations.

Committee Members (voting) His Worship the Mayor, Mr David Smith (Chair) Deputy Mayor Deputy Mayor, Councillor Stephen Craddock Councillor Brendan Kelly Councillor Michelle Steck Community representatives: Mr Lloyd Horn Mr Geoff Prosser Diana Roberts Chairperson of BRAMB, Ms Carol Bryson Chairperson of the Collection Committee, Ms Tresslyn Smith

Page 30 Draft Council Agenda Briefing 20 March 2012

City of Bunbury Chief Executive Officer, Mr Geoff Klem (Acting) City of Bunbury Director Community & Customer Services, Mr Dom Marzano Deputy Director Art Gallery WA, Mr Gary Dufour

Ex-officio Members (non-voting) Manager BREC, Mr Graham Harvey City of Bunbury Manager Economic & Social Development, Ms Felicity Anderson Director Bunbury Regional Art Galleries, Ms Sonya Dye Curator and Member of Art Collection Committee, Mr Greg White City of Bunbury Museum Curator, TBA

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

Officer Comments

It is recommended that upon the terms of reference being completed the Committee ceases to exist.

Analysis of Financial and Budget Implications

Nil

Community Consultation

As this Committee has a set of reference, upon presenting recommendations to Council the Committee will cease to exist for the purpose it was formed. As such, no consultation has been undertaken.

Councillor/Officer Consultation

As this Committee has a set of reference, upon presenting recommendations to Council the Committee will cease to exist for the purpose it was formed. As such, no consultation has been undertaken.

Page 31 Draft Council Agenda Briefing 20 March 2012

7.9 Recreation Project Control Group

File Ref: A01143 Applicant/Proponent: Internal Report Author: David Russell, Acting Manager South West Sports Centre Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of the Recreation Project Control Group is currently under review. This group has not met since July 2009 and its terms of reference are no longer relevant.

Executive Recommendation

The Recreation Project Control Group be disbanded.

Background

The Recreation Project Control Group was established to: 1. To act as an Advisory Committee to Council on the implementation, monitoring and review of the 2007 – 2012 Recreation Implementation Plan. 2. To provide a source of advice and feedback to those responsible for implementing the plan. 3. To provide input to the Department of Sport and Recreation working group for local government areas on the strategic positioning of sport and recreation in the South West. 4. To liaise with local sporting groups and meet as necessary to appreciate the needs, priorities and issues within the City. 5. To explore possible funding opportunities through State and Federal agencies for promotional, sport development and capital projects

Committee Members (voting): His Worship the Mayor, Mr David Smith Councillor Michelle Steck CEO City of Bunbury Director Community and Customer Services

Ex-officio Members (non-voting): Department of Sport and Recreation Regional Manager Other community members, sporting group representatives, consultants and professionals can be invited to provide advice and guidance when required. (currently none appointed)

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Page 32 Draft Council Agenda Briefing 20 March 2012

Legislative Compliance

Officer Comments

The committee has not met since 21 July 2009. This group has not achieved the terms of reference as prescribed and most of the original terms of reference are no longer relevant. At present there is a regular Sports Facilities Implementation Plan (SFIP) meeting held between an internal project group focused on physical facilities and strategic direction. Members of this group include Director Strategic Integration, Director Community and Customer Services, Senior Project Officer (Strategic Integration), Operations Manager and Manager Sport Leisure and Active Lifestyles.

The minutes of the last project meeting demonstrate a focus on more operational based issues rather than strategic issues. The terms of reference can be met through internal operational programming and liaison with stakeholders (as is already the case).

Troy Jones, Regional Manager Department of Sport and Recreation, supports the recommendation that the group is no longer necessary. Troy indicated that the relationship between the City of Bunbury and the Department of Sport and Recreation on a strategic level is strong and that ongoing engagement of key stakeholders through the SFIP and other links within the City is being achieved.

Analysis of Financial and Budget Implications

Nil

Community Consultation

There are currently no permanent community stakeholders in this project group. The Department of Sport and Recreation has been consulted and the Department’s Regional Manager supports the executive recommendation.

Councillor/Officer Consultation

Members of the Sports Facilities Implementation Plan (SFIP) project group have been consulted and support the executive recommendation.

Page 33 Draft Council Agenda Briefing 20 March 2012

7.10 Three Waters Centre Project Control Group

File Ref: A02773 Applicant/Proponent: Internal Report Author: Felicity Anderson, Manager Community, Culture and Engagement Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Nil

Summary

As part of the review of the Committees of Council, the ongoing role of this committee is currently under review. Records indicate this committee has not meet since November 2008.

Executive Recommendation

a) That the Three Waters Centre Project Control group no longer operate as a Committee of Council; and b) Should further advice be sought from the community and stakeholders an advisory group be formed and/or alternative community engagement activities undertaken.

Background

To investigate and report on initial design concepts and funding sources for the proposed Three Waters Centre. 1. Review all relevant documents in relation to the Three Waters Centre, Bunbury Regional Art Galleries, Noongar Cultural Centre, Bunbury Visitor Centre and Bunbury Regional Museum. 2. Recommend an appropriate allocation of the $1 million funding received from the State Government in 2001 toward the Bunbury Regional Museum. 3. Consider all funding sources to assist with the Three Waters Centre. 4. Provide recommendations to Council on a course of action no later than 31 October 2008.

Committee Members (voting): His Worship the Mayor, Mr David Smith Councillor Brendan Kelly Deputy Mayor, Councillor Stephen Craddock CEO City of Bunbury Director Community and Customer Services Director Planning and Development Services

Community Stakeholder Representatives: Bunbury Community Representative, Mr Bernhard Bischoff Bunbury Regional Art Gallery representative Art Gallery of Western Australia representative Western Australian Museum representative Local Noongar Community representative

Page 34 Draft Council Agenda Briefing 20 March 2012

Ex-officio Members (non-voting) City of Bunbury Art Collection Management Committee representative Bunbury Visitor Centre representative

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees

Legislative Compliance

Officer Comments

The Three Waters Project Control Group led to the development of the New Bunbury Regional Visitor Centre Project Group (another Committee of Council) to follow through terms of reference in relation to the development of a new Regional Visitor Centre as the first stage of the “Three Waters Precinct” and project.

As such, meetings were placed on hold until the outcomes were known.

The City is currently waiting for a final report and recommendations in regards to Lots 881 and 882 Koombana Drive.

Strategically it is recommended that the Three Waters Centre be considered as part of the Leschenault Inlet Master Plan.

The Three Waters Project Control Group does not appear to have met since a special meeting held 26 November 2008.

Analysis of Financial and Budget Implications

Nil

Community Consultation

No consultation has been undertaken as this group has not been active since late 2008.

Councillor/Officer Consultation

No consultation has been undertaken as this group has not been active since late 2008.

Page 35 Draft Council Agenda Briefing 20 March 2012

7.11 Community Access Committee – Upgrade of Eelup Rotary

File Ref: A01145 Applicant/Proponent: Community Access Committee Author: Bronwyn Muller, Community Access Project Officer Phil Harris, Director Works and Services Executive: Stephanie Addison-Brown, Director Community & Customer Service Attachments: Appendix DCCS-1

Summary

The Community Access Committee resolved at its meeting of 17 February 2012 for the City of Bunbury to contact Main Roads WA, requesting clarification on the provision for safe and controlled pedestrian access associated with the current upgrade of the Eelup Rotary.

Following the request the City Engineer wrote to the Main Roads Director South West Operations, seeking a meeting to discuss the issues raised by the Community Access Committee.

The outcomes of the meeting were circulated to Councillors via email on 28 February 2012 (attached at Appendix DCCS-1). While the outcomes will address most of the concerns there will remain uncontrolled crossings on dedicated left turn lanes.

Executive Recommendation

That Council note that Works and Services staff have met with representatives of Main Roads WA who subsequently confirmed that modifications to the design will be incorporated into the completed project to facilitate improved pedestrian access.

Background

In January 2012, Brett Belstead, Regional Director South West Operations, Main Roads WA attended a City of Bunbury briefing session to provide council with information on the Outer Ring Road, Eelup Rotary upgrade and proposed Koombana Drive – Estuary Drive intersection modification.

Mr Belstead provided advice that - The contract for the first stage of the Outer Ring Road had been awarded to Fulton Hogan Group - Estuary Drive - Koombana Drive design had been revised with Main Roads to write to the City in the near future confirming design details - Eelup Rotary upgrade works had commenced with anticipated completion in May 2012 - the design incorporated widening the Rotary to three lanes, slip lanes and traffic signals on all four legs of the rotary - the traffic signals would provide for crossing of pedestrians at the Robertson Road approach and Sandridge Road approach controlled lanes

Page 36 Draft Council Agenda Briefing 20 March 2012

- Australind Bypass - Vittoria Road signalisation may be bought forward due to potential savings on Eelup project. Additional lane on Australind Bypass westbound between Alyxia and Vittoria Road likely to be part of this upgrade

At the 17 February 2012 meeting of the Community Access Committee general discussion on the provision for safe pedestrian access resolved that the Committee request that the City of Bunbury write to Main Roads WA requesting a review of the design to address pedestrian and cyclist safety.

As construction works on site were at an advanced stage the Director Works and Services requested the City Engineer to arrange a meeting to address the concerns of the Community Access Committee.

The outcomes of the meeting were provided to Councillors on 28 February 2012 via email detailing that the works would include - Construction of an off road cycle path from Australind Bypass around the new Robertson Drive slip lane to tie into the future Moorelands Avenue path network; - Construction of a new 2.5m wide feature bridge across the Preston River linking a new path to Moorlands Avenue and the Moorelands Estate subdivision; - Construction of a new path linking the new bridge to the new Robertson Drive slip lane. This path will traverse through the cleared section of the road reserve away from the road and will be lit up for night time use; - A non-controlled crossing point at Robertson Drive exit over the single lane slip lane and the dual lane carriageway. Whilst being non-controlled, the location of the crossing at the dual lane carriageway has been optimised to ensure maximum visibility and to take advantage of the traffic gaps generated by the signals. However the slip lane will not have the same gaps due to the nature of being a slip lane; - Crossing of the Robertson Drive entry and adjoining slip lane under signal control; - Tying into the City's path network at Roeger Place and directing people towards the existing Sandridge Road crossing near Martin Street; - the proposed upgrade of the Estuary Drive / Koombana Drive intersection will include provision for pedestrians to cross Estuary Drive and Koombana Drive. Pathways through the signals will be provided and a path constructed through to Cantwell Crescent. - Uncontrolled crossing Robertson Drive southbound carriageway. This will be a two staged crossing with the left slip lane being separated by 2.5m wide island from the two lanes coming out of the roundabout. The location of this crossing has been chosen to provide good sight distance. The crossing of the two lane section will be easier than it is now because definite gaps will be created when the signals are installed in the roundabout. - A controlled crossing of Robertson Drive northbound carriageway through the traffic signals. - Pedestrians will continue to cross Sandridge Road at the existing crossing point closer to the Forum.

Page 37 Draft Council Agenda Briefing 20 March 2012

- Main Roads is aware that people are walking along the Preston River (mainly recreational) and will make provision for them to continue to do this, including the gravelling of a 300m section along Robertson Drive.

Council Policy Compliance

There is no relevant Council Policy applicable to this matter.

Legislative Compliance

There are no legislative implications relating to this matter.

Officer Comments

While acknowledging the improvements at the Eelup Rotary, which will contribute to improved pedestrian and cyclist access in the area, the Community Access Committee has identified two points for concern for pedestrian and cyclist safety in the proposed plans: 1. A non-signalised/controlled crossing point between Sandridge Road dual carriageway heading to Robertson Drive, 2. A non-signalised/controlled crossing point across the Robertson Drive dual carriageway and slip lane heading towards Busselton.

It is noted that there is pedestrian access from the Glen Iris – Picton area via the Robertson Drive – Picton Road signalised intersection into the city. This could be upgraded to provide signals for pedestrians (walk/don’t walk facility) to enable them to cross Robertson Drive more safely at this point.

Analysis of Financial and Budget Implications

Not applicable as the project is funded by Main Roads WA.

Community Consultation

Consultation has been undertaken with the Community Access Committee.

Councillor/Officer Consultation

Consultation was undertaken with Jason Gick, City Engineer, and Nigel Archibald, Senior Engineering Technical Officer.

Councillors Cameron Bridges and Brendan Kelly are also aware of this proposal.

Page 38 Draft Council Agenda Briefing 20 March 2012

8. Director Corporate Service Reports

8.1 Financial Statements for the Period Ending 29 February 2012

File Ref: A02838 Applicant/Proponent: Internal Report Author: David Ransom, Manager Finance Director: Wayne Wright, Director Corporate Services Attachments: Appendix DCS-1, DCS2, DCS-3, DCS-4, DCS-5

Summary

The Budget Review adopted by Council on 28 February 2012 has now been included as the Revised Budget in the Financial Statements for the period ending 29 February 2012.

The following comments are provided on the key elements of Council’s financial performance.

There are no forecast changes to the revised budget adopted by Council. 1. Statement of Comprehensive Income (attached at Appendix DCS-1) Year-to-date Financial Performance to 29 February 2012 - Year-to-date income of $40.6M is $350K greater than the year-to-date budgeted income of $40.3M. - Year-to-date expenditure of $29.4M is $2.2M less than the year-to- date budgeted expenditure of $31.6M. - Year-to-date operating surplus of $11.2 is a positive year-to-date variance of $2.5M Forecast Financial Performance to 30 June 2012 - Forecast income of $44.1M is equal to the current budgeted income. - Forecast expenditure of $46.9M is equal to the current budgeted expenditure. - Forecast operating deficit of $2.7M is equal to the current budgeted operating deficit. 2. Capital Works (attached at Appendix DCS-2) - Year-to-date capital works of $7.6M is $3.9M less than the year-to- date budgeted capital works of $11.5M. - Forecast capital works of $22.4M is equal to the current budgeted capital works. 3. Balance Sheet (attached at Appendix DCS-3) - Current Assets of $40.9M includes: * Cash and Investments $33.9M * Rates Receivables $5.7M * Other receivables $1.1M - Current Liabilities of $5.4M includes: * Trade and Other Payables $2.6M * Annual Leave and LSL Provisions $2.2M - Working Capital (Current Assets less Current Liabilities) is $35.5M - Equity (Total Assets less Total Liabilities) is $230.4M

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Executive Recommendation

The Financial Statements for the period ending 29 February 2012 be received.

Background

In accordance with the provisions of Section 6.4 of the Local Government Act 1995 and Regulation 34 (1) of the Local Government (Financial Management) Regulations 1996, a Local Government is to prepare each month a Statement of Financial Activity (attached at Appendix DCS-4) reporting on the revenue and expenditure as set out in the annual budget under Regulations 22 (1) (d) for this month.

Councillors have also been provided with the following summaries in addition to the Statement of Financial Activity required under the Regulations:

- Statement of Comprehensive Income (attached at Appendix DCS-1) - Capital Works Expenditure Summary (attached at Appendix DCS- 2) - Balance Sheet (attached at Appendix DCS-3) - Statement of Net Current Assets (attached at Appendix DCS-5)

Summaries include end-of-year forecasts based on a monthly review of year-to-date income and expenditure for all accounts.

The following is an explanation of significant Operating and Capital variances:

Actual to year-to-date Operating Income budgeted variance Grants and subsidies – variance due to timing difference of ($149,946) when grants are received.

Operating Expenditure Employee Costs – under budget due to current vacancies $510,161 Materials and contracts – underspent as some projects are $1,264,900 yet to commence. Other expenditure – underspent due to timing difference of $346,621 when costs are incurred.

Capital Income Contributions for the development of assets - variance due ($176,790) to timing difference of when contributions are received Proceeds from disposal of assets, plant and equipment - ($332,603) variance due to timing difference of when assets are disposed.

Capital Expenditure Purchase of plant and equipment – underspent as ($955,489) purchases will proceed later in the year Purchase of furniture and equipment – underspent as ($247,624) purchases will proceed later in the year Development of infrastructure – underspent as projects will ($2,320,184) proceed later in the year

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9. Director Planning and Development Services Reports

9.1 Change to Advertising Device graphics, 121 King Road, Bunbury

File Ref: A02034-32/571972 Applicant/Proponent: Charles Maasdorp, Paramount Media Author: Gary Bruhn, Team Leader Building Certification Executive: Bob Karaszkewych, Director Planning and Development Services Attachments: Appendix DPDS-1

Summary

The City is in receipt of a request to modify the graphic content of the billboard display located at Lot 100, 121 King Road, Bunbury.

Executive Recommendation

Council to approve the attached (at Appendix DPDS-1) graphics to replace current signage content related to a locally owned business consistent with the previous conditions approved by Council.

Background

Changes requested are in accordance with Council’s resolution of August 2011, in that: Changes to signage content displayed are exempted from requiring the submission of a formal sign licence where these relate to:

a. Community based content. b. A locally owned business.

Notwithstanding, no changes to the display content of the signage shall occur without the prior consideration and written approval of: - The Chief Executive Officer, where this relates to signage with community based content. - Council, where this relates to signage that contains content related to a locally owned business.

Officer Comments

The proposal meets the conditions placed upon the previous Council Resolution.

Analysis of Financial and Budget Implications

There are no financial or budgetary implications associated with this item.

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9.2 King Cottage Conservation Plan

File Ref: P03158 Applicant/Proponent: Internal Author: Leigh Barrett, Planning Officer (Heritage) Executive: Bob Karaszkewych, Director Planning and Development Services Attachments: Appendix DPDS-2

Summary

A conservation plan for King Cottage (Forrest Avenue, Bunbury) has been prepared for the City of Bunbury by consultants, Heritage and Conservation Professionals, with funding assistance from the Lotterywest Heritage Grants program. The conservation plan assesses the heritage significance of King Cottage and sets out recommendations for the ongoing conservation and maintenance of the place, which is of cultural heritage significance to the State.

Executive Recommendation

That Council hereby resolves to endorse the King Cottage Conservation Plan and Schedule of Conservation Works.

Background

King Cottage (formerly known as Lamorna) is located at 77 Forrest Avenue, Bunbury and is owned by the City of Bunbury. King Cottage was built in the mid to late nineteenth century, probably by brick-maker Henry King. It was opened as a museum in 1968 under the custodianship of the Bunbury Historical Society. Significant conservation works were undertaken in 1986. Recent funding assistance from Lotterywest ($64,464), in addition to approximately $70,000 of City of Bunbury current budgeted funds, will enable the City to engage contractors to remove the existing corrugated metal roofing and replace it with timber shingles, consistent with the recommendations of the conservation plan. This work will be undertaken in the next few months.

King Cottage is included on the Heritage Council of Western Australia’s State Register of Heritage Places (RHP 5700). It is also included on the City of Bunbury’s Municipal Inventory and Heritage List, as well as the Register of the National Estate (1982) and is classified by the National Trust.

The Register of Heritage Places documentation states that King Cottage has cultural heritage significance for the following reasons: - It is a rare example of a picturesque rural cottage in the Victorian Georgian style; - It is of historic significance because it is located on part of Location 26, the former estate taken up by the first Governor, Sir James Stirling, his wife Ellen Mangles, and as such is associated with the foundation of Bunbury; - It is believed to have been constructed by noted bricklayer and brick-maker Henry King and is a demonstration of his exceptional craftsmanship; and - It has very high social value to the Bunbury community for its conservation by the Bunbury Historical Society in the 1980s and its subsequent use as a house museum depicting the early domestic life of the town.

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The conservation plan, which was prepared in accordance with the Heritage Council of WA’s standard brief, includes: 1. historical and physical evidence relevant to the assessment of the cultural heritage significance of the place; 2. assessment of the place’s cultural heritage significance 3. conservation policy recommendations; and 4. implementation recommendations.

Council Policy Compliance

Local Planning Policy – Heritage Conservation and Development Policy for Heritage Places states that “the City of Bunbury will seek to lead by example through the management of premises, either owned or vested, in accordance with this Local Planning Policy”. Council’s endorsement of the conservation plan is consistent with this policy.

Officer Comments

The King Cottage Conservation Plan recommends short, medium and long term priorities for physical conservation. It provides guidance to the City as the owners of the place to ensure its long term conservation.

Further Lotterywest funding can be sought for places with a conservation plan in place.

Physical conservation policies for King Cottage are set out in Section 7 of the conservation plan and a Schedule of Conservation Works as attached at Appendix DPDS-2

As noted previously, Lotterywest funding assistance has been obtained for reroofing and roof drainage works on the basis of the draft conservation plan’s recommendations.

Analysis of Financial and Budget Implications

It should be noted that the King Cottage Conservation Plan contains recommendations only and the City is under no obligation to implement all or any of them within the timeframes specified. If and when recommendations are implemented, there may be future financial implications. Funding of those works could be incorporated into normal maintenance budgets, and external funding assistance can be sought to undertake conservation works.

Community Consultation

The City of Bunbury Heritage Advisory Committee supported the preparation of the Conservation Plan and provided comment on the various drafts.

At its meeting of 15 February 2012, the Committee considered the plan, and resolved to recommend the King Cottage Conservation Plan to Council for endorsement.

King Cottage is occupied by the Bunbury Historical Society. The Society has provided input and comment on the Conservation Plan during the preparation of the plan.

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Councillor/Officer Consultation

The Heritage Advisory Committee, comprising three Councillors and five community members, has been consulted in the preparation of the conservation plan and supports its endorsement by Council.

The City’s Regional Heritage Advisor has also participated in the preparation and review of the plan.

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9.3 Habitat International – Extension of Time – Planning Approval (DA/2011/50) – Proposed Mixed Use Development (Residential – Multiple Dwelling, Office, Commercial, Retail, Café and Gymnasium) – Lot 100, 9 Edward Street Bunbury

File Ref: P02797-09 Applicant/Proponent: Habitat International Author: Teshome Tadesse, Senior Town Planning Officer Executive: Bob Karaszkewych, Director Planning and Development Services Attachments: Appendix DPDS-3

Summary

The demolition of the former St John of God Hospital building is substantially complete in accordance with the terms of the most recent development approval (DA/2011/50) granted by Council (with the exception of a portion of the building which is the subject of intense geotechnical investigation to ensure the retaining of the Bury Hill land).

The applicant has requested a further two years extension of the current planning approval for DA/2011/50 until the 17 of April 2014 (the expiry date for the current planning approval is 17 March 2012). It is considered that Council should support extending the original planning approval and allow the requested two (2) year extension up to 17 of March 2014.

Executive Recommendation

1. Council grant an extension of time in respect of Planning Approval (DA/2011/50) for proposed Mixed Use Development (Residential – Multiple Dwelling, Office, Commercial, Retail, Café and Gymnasium) subject to: Condition 3 being amended, to read as follows: - This approval shall expire unless the works hereby authorised has been substantially commenced within 2 years from 17 March 2012 (therefore expiring on the 17 March 2014) or within any extended period for which Council has granted written consent. Any application for such consent shall be received within one month prior to the expiration of the Planning Approval.

2. Modification of Condition 4A, to read as follows: - Following geotechnical investigation and engineers specifications, a retaining wall (to be approved by the City) is to be constructed and constructed to protect the Bury Hill land prior to the demolition of the portion of the building left standing and that the demolition works are to be completed within 1 year from 17 March 2012 (therefore completed by 17 March 2013)

3. All other conditions remaining as is.

Background

Council at its Ordinary Meeting of 13 December 2011, resolved as follows:

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Council Decision 295/11 1. Council grant an extension of time in respect of Planning Approval dated 25 May 2011, subject to: Condition 3 being amended, to read as follows: - This approval being limited to ten (10) calendar months from the date of Council’s original determination (17 May 2011) (therefore expiring on the 17 March 2012) and any subsequent owner being able to apply to Council to request an extension of this approval; and, 2. The addition of the following condition: 4A "No further extensions to be granted unless the applicant makes an application one (1) month prior to the expiration date." 3. All other conditions remaining as is.”

The original planning approval will lapse on 17 March 2012. The applicant has submitted an extension of time application one (1) month prior to the expiration of the planning approval in line with the terms of Council’s previous extension of time approval. The applicant has provided the following justification in support of the extension of time application:

“It is anticipated by mid-March the site, exclusive of the portion of the building necessary to remain to support the Bury Hill land, will be substantially clear of all improvements and building materials with only earthworks and site tidy-up necessary. We now seek to extend the demolition period by a further month to undertake the final site clearing and stabilisation works as required by the demolition licence.

The portion of the building to remain at this juncture and as shown on the attached plans is currently the subject of intense geotechnical investigation necessary for the engineers to determine to best solution for the retaining of the Bury Hill land. This is a sensitive problem requiring close scrutiny. When plans have been prepared and works costed it will be necessary to seek advice and approval from Council before any works can commence. It will be necessary for the demolition contractor to re-mobilise at a later date in order to complete the removal of the remaining structures after the retaining works are completed.

Further to the above extension we request your Council’s consideration to approving a two (2) year extension beyond the above mention 1 month extension from 17 April 2012 to 17 April 2014. The demolition works will by that stage be completed with the exception of the portion for retain the adjacent property. We see it as appropriate and expeditious to seek this further extension at this stage. We feel that Bunbury City Apartments Pty Ltd has judiciously and responsibly undertaken the demolition process under difficult circumstances. By seeking this extension at this stage removes the necessity to reapply in one to two months.

We wish to extend our thanks to you and your team over what has been a very difficult period and look forward to bringing this project to a successful conclusion.”

(Application letter and demolition plans as attached at Appendix DPDS-3).

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Council policy compliance

The City’s Local Planning Policy (LPP) – Extensions of Time for Planning Approvals provides that an application for extension is required to be submitted within one month prior to the expiration of Planning Approval. The applicant complied in this respect. The Policy also states that “An extension of time shall only be granted once unless development has substantially commenced. Should an extension of time expire a new application for Planning Approval will be required.” The proposed extension of time does not comply with the policy as only one extension of time allowed. It is suggested that, based on the fact that Council is not necessarily bound by an Local Planning Policy, it consider the matter as being unique, and that approval be granted in this case.

Legislative compliance

The proposed extension of time is in line with Clause 10.5.2 of TPS 7 which provides that a written request for an extension of the term of planning approval is to be submitted at any time prior to the expiry of the approval period.

Officer comments

The Planning Approval for the proposed Mixed Use Development on Lot 100, 9 Edward Street (former St John of God hospital site) will expire on 17 March 2012. The terms of the Planning Approval highlight the demolition of the hospital building within a short period of time as the main requirement. The demolition of the hospital building has been substantially completed except with a portion of the building that is required to retain the Bury Hill land.

It is understood that the portion of the building that serves as retaining wall to the Bury Hill land requires further investigation prior to demolition. This is purely a technical and an engineering matter that has to be addressed as required.

It is considered that there is merit to granting a second extension given the substantial part of the building has been demolished. It is considered that Council’s objective in terms of facilitating the demolition of the hospital building has been achieved through the Planning Approval process. In this case, it would be appropriate, it is considered, to disregard the provision of the Local Planning Policy – “Extension of Time for Planning Approvals” which states that only one “extension of time” can be given.

It is considered that the justification provided by the applicant is acceptable and that Council should consider extending the current grant of planning approval for a further 2 two years from the date of the expiry of the first extension on 17 March 2012 (therefore expiring on 17 March 2014).

Analysis of financial and budget implications

The proposal has no adverse budget implications for the City.

Delegation of authority

Council at its Ordinary Meeting of 13 December 2011, specifically determined ten (10) months (expiring on the 17 March 2012) for the proposed Mixed Use development on the subject land. It is considered appropriate that the proposed second extension of time request be determined by Council as well.

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Relevant precedents

Council granted an extension of time for the proposed mixed use development until 17 March 2012 on the subject land to encourage the demolition of the former hospital building and to facilitate the re-development of the former St John of God Hospital site.

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9.4 CBD Parking Committee Review

File Ref: A00472-05 Applicant/Proponent: CBD Parking Strategy Project Control Group Author: John Kowal, Manager Community Law, Safety & Emergency Management Executive: Bob Karaszkewych, Director Planning & Development Services Attachments: Appendix DPDS-4

Summary

As part of the Council committee structure review, the ongoing role of the CBD Parking Strategy Project Control Group (Control Group) is currently under review. As part of the committee review process, discussions took place on the 29 February 2012 in regards to the future existence of the Control Group.

The object is to establish a Parking, Traffic and Transport Management Working Group that will continue to progress the strategic directions and decisions that are determined by Council.

The working group will provide ongoing information and advice to the Council on car parking, traffic and transport via Information, Policy Development, Strategic Planning and Major Project, Committee Agenda Briefings and Council meetings.

Executive Recommendation

1. That the CBD Parking Strategy Project Control Group be discontinued as an Advisory Committee of Council; 2. That a Car Parking, Traffic and Transport Management Working Group (Working Group) be established consisting of relevant staff from the Planning and Development and the Works & Services divisions; 3. That the Working Group shall consult with all internal and external stakeholders on matters pertaining to car parking, traffic and transport management; and 4. That the Working Group is to progress the strategic directions and decisions of Council and provide information and advice to Council in matters relating to car parking, traffic and transport management. 5. That reports be provided to Council regarding the activities of the Working Group and the progress and implementation of the CBD Parking Strategy and any other relevant strategies and initiatives as determined by Council from time to time. 6. That arrangements be made to allow ongoing input by Councillors and relevant representatives of the business community.

Background

The Control Group, which is an Advisory Committee of Council, was established on 8 April 2008 to ‘implement the City’s CBD Parking Strategy and any associated policy documents’.

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At the Council Meeting on 24 June 2008, the following items were also referred to the Control Group for comment: “To re-consider the timing of works for the upgrade of Prinsep and Wellington Streets and to provide advice to Council on the Caf-fez proposal for alfresco dining (in Prinsep Street) which includes an area of kerbside parking”.

At the Council Meeting on 14 April 2009, it was decided by Council that the Control Group would investigate (and report its findings) to the Council Committee meeting on 12 May 2009 concerning “time limits for beach front car parks”.

The Control Group originally consisted of the following members:

Committee Members (Voting) His Worship the Mayor, Mr David Smith Deputy Mayor Councillor Stephen Craddock Councillor Ross Slater Mr Andrew Horan - Bunbury Chamber of Commerce and Industry Mr John Ventris – Hospitality Industry

Ex-officio Members (support Staff) Mr Andrew Brien – CEO Mr Geoff Klem – Director City Development Mr John Kowal – Manager Community Law, Safety and Emergency Management Mr Neil Dyer – Parking Coordinator

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees.

Legislative Compliance

- Local Government Act 1995 - Section 5.8 to 5.11 relating to Committees - Section 5.15 Reduction of quorums for Committee - Section 5.16 to 5.18 Delegation of Powers to Committees

Officer Comments

The Control Group is an Advisory Committee of Council that meets approximately every six weeks. The Control Group has no delegated authority and any decision made by the Control Group is therefore required to be referred to Council for consideration and adoption.

At the last Control Group meeting held on the 29 February 2012, members of the Control Group discussed the committee structure review and the implication on the Control Group (minutes attached at Appendix DPDS-4).

Following discussions by the members, the following motion was put - MOTION The committee resolves that: 1. The CBD Parking Strategy Control Group continue as a Committee of Council in line with the current structure; and that two additional

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representative be added to the CBD Parking Strategy Control Group, one being representative from the retail sector and one being an employee in the CBD. The two additional representatives are to be selected through public advertising. 2. That the CEO and the two Directors (Bob Karaszkewych and Geoff Klem) are to have voting rights.

MOVED: Cr Stephen Craddock SECONDED: Andrew Horan

CARRIED

Part 2 of the motion relating to voting rights had 5 votes for the motion and 1 against; Cr Ross Slater requested his voted against part 2 of the motion be recorded.

The Control Group Terms of Reference included three specific items, to date, the CBD Parking Strategy Control Group has completed the latter two items referred from Council on 24 June 2008, relating to “the upgrade of parking on Princep Street and Wellington Street and the Caf-fez proposal” and the item referred on the 14 April 2009, relating to the “time limits for beach parking”.

The remaining item was the implementation of the CBD Parking Strategy. With the introduction of Visitor/Shopper car parks and on-street parking machines, the function of the Control Group regarding the implementation of the CBD Parking Strategy and any associate policies has been reduced considerably as the remaining strategic components are predominantly operational.

Notwithstanding the matter of car parking continues to be an important matter for Council to consider, as the components of the CBD Parking Strategy are now implemented, the time is appropriate to adopt a more holistic approach to traffic and transport including parking. Such an approach would not only consider the future parking needs of the city but also the traffic and transport needs of the city to ensure the implementation and adoption of all other related Council strategies. To achieve this objective, it is proposed that the existing Control Group be dissolved and a Working Group established.

To ensure that the Working Group has the appropriate technical expertise required, members would need be sourced internally from the Planning and Development and Work and Services Divisions.

Outside expertise would be sought on an as needs basis to deal with specialist areas, community engagement and the involvement of relevant key stakeholders would be undertaken as part of any decision making process.

As an example, the information and recommendations that are derived from the recently undertaken CBD parking surveys would be considered by the Working Group and then presented to the Executive Leadership Team (ELT) for its consideration and Council for determination.

Analysis of Financial and Budget Implications

Nil

Community Consultation

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Consultation has been undertaken with community members of the Control Group that attended its meeting on 29 February 2012.

Councillor/Officer Consultation

Consultation has been undertaken with the relevant officers and councillors that attended the Control Group meeting of 29 February 2012.

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9.5 Council Committee Review – Heritage Advisory Committee

File Ref: A03335 Applicant/Proponent: Heritage Advisory Committee Author: Leigh Barrett, Strategic Planning Officer (Heritage) Executive: Bob Karaszkewych, Director Planning and Development Services Attachments: Nil

Summary

As part of the Council committee structure review, the ongoing role of the City of Bunbury Heritage Advisory Committee was discussed with the CEO, Andrew Brien, at the Committee’s meeting of 15 February 2012.

Executive Recommendation

1. That the Terms of Reference for the Heritage Advisory Committee be amended to change from Committee to an Advisory Group. 2. The current committee members in conjunction with the Council’s Planning Officer (Heritage) prepare the new Terms of Reference within three (3) months, including arrangements for ongoing involvement of Councillors and community representation. 3. The Council formally acknowledges the contribution that the members have made to the Committee in the past.

Background

The City of Bunbury Heritage Advisory Committee has been operating in its current format since December 2005.

The Committee is made up of three Councillors (currently Cr Kelly, Cr McNeil and Cr Steele) and five community members (Mr P Suckling, Mr B Bischoff, Mr R Sargeant, Mr M Johnston and Mrs P Barnes). Administrative support is provided by the Planning Officer (Heritage) and meetings are also attended by the Regional Heritage Advisor, both in an ex-officio capacity.

The Committee’s Terms of Reference are: 1. To identify and examine requirements for Heritage Precincts throughout the City of Bunbury; 2. To consider matters referred to the Committee by officers of Council which would assist the decision-making process of Council; 3. To develop policies for inclusion in the current Town Planning Scheme and be a reference point (where needed) for various planning matters; and 4. To undertake a self-review to determine effectiveness at annual intervals.

The Heritage Advisory Committee provides recommendations and input to Council and Planning and Development Services on matters relating to the conservation of Bunbury’s cultural heritage ranging from development applications, to conservation plans for City owned heritage places and policy development. The Committee’s

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involvement in the development application process in particular is set out in Local Planning Policy – Development Assessment Process for Heritage Places.

Council Policy Compliance

Policy CEO7 on the Establishment and Operation of Committees.

Legislative Compliance

- Local Government Act 1995 - Section 5.8 to 5.11 relating to Committees - Section 5.15 Reduction of quorums for Committee - Section 5.16 to 5.18 Delegation of Powers to Committees

Officer Comments

The City of Bunbury Heritage Advisory Committee generally meets monthly (excluding January). The Committee has no delegated authority and any recommendations made by the Committee are referred to Council for consideration and determination.

At the 15 February 2012 meeting, members were given the opportunity to discuss the future of the Heritage Advisory Committee with the CEO. Committee members had expressed interest in the continuation of the Advisory Committee. It was noted that meetings were generally well attended and that it was extremely rare for a quorum not to be reached. Members all felt that the Committee provided an effective service to the City of Bunbury.

It is considered that the transition to a Heritage Advisory reference Group is appropriate if the function and role of the group is maintained, with existing levels of community and Councillor representation and Council Officer allocation.

Analysis of Financial and Budget Implications

Nil

Community Consultation

The Heritage Advisory Committee was consulted on this matter.

Councillor/Officer Consultation

The matter has been discussed with the Director Planning and Development Services and the Manager Development Assessment and Building Certification.

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10. Director Strategic Integration Reports

10.1 Hands Oval Master Plan

File Ref: SF/789 Applicant/Proponent: Internal Report Author: James Shepherd, Operations Manager Executive: Geoff Klem, Director Strategic Integration Attachments: Appendix DSI-1, DSI-2, DSI-3, DSI-4

Summary

The Hands Oval Master Plan consultation is complete. Council is requested to adopt Stage 1 of the Master Plan to enable the City to finalise the application for the election commitment funds related to this project with a view to project commencement in October 2012.

Executive Recommendation

1. That Council adopt Stage 1 of the Hands Oval Master Plan and note the longer term Stages 2 and 3.

2. That Council agree that cricket infrastructure will not form part of Stage 1 at Hands Oval.

3. That Council consider the allocation of $1.34M to match the State Government election commitment as part of the 2012/13 budget process.

Background

With financial assistance and input from the WA Football Commission through the successful hosting of an AFL pre-season game, the City of Bunbury commissioned a Master Plan for the short and long-term redevelopment of Hands Oval to meet the future requirements of local users and stakeholders of this important local and regional sporting facility.

In June 2010 ‘A Balanced View’ was engaged to develop a Master Plan for Hands Oval to establish the future needs and matching development requirements for the facility. This followed the 2009 State Government election commitment to fund 50% of the initial redevelopment of the facility through the Community Sport and Recreation Facilities Fund (CSRFF).

The draft Master Plan was presented to Council at a briefing session in May 2011 after which further consultation was initiated with stakeholders. This consultation has taken considerable time to complete due to its complex nature and to ensure that the City completes due diligence before making recommendations to Council.

The State Government election commitment is a key component of the funding model for Stage 1 of the Master Plan. City Officers have spent additional time ensuring that the consultation process identifies the requirements of the stakeholder groups and shapes the Master Plan accordingly.

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Hands Oval is the premier sporting facility in Bunbury and the South West. Whilst primarily providing a venue for AFL, including the South Bunbury Football Club, AFL pre-season warm-up matches (NAB Cup) and the being the perpetual venue for the South West Football League Grand Finals, the facility has also played host to other sports including State level ‘One Day’ domestic cricket.

A cricket wicket was installed at Hands Oval for a three year trial period which expired in 2010. Council Officers met with Football stakeholders in late 2010 where they requested the wicket be removed due to the difficulty of maintaining the wicket through the winter football season. The Wicket had become a large mud patch that year and was a danger to winter competitors.

The Hands Oval draft Master Plan included cricket remaining at Hands Oval. However subsequent consultation with the football and cricket communities within Bunbury and the South West has indicated that this will cause too many issues for both codes and is costly for the City to maintain. There are very few grounds in Australia which include a turf wicket within an AFL oval due to safety/maintenance/cost issues.

The Bunbury Districts Cricket Association and Western Australian Cricket Association have advised it is their preference to make the Recreation Ground their headquarters for finals and any future elite level events whilst all involved in AFL have indicated that the continued staging of cricket at Hands Oval was far from ideal (as attached at Appendix DSI-1.

The Masterplan provides for a staged redevelopment of the facilities at Hands Oval. At this point in time and to ensure successful access to the election commitment it is important that Council focus solely on Stage 1 for the following reasons (as attached at Appendices DSI-2 and DSI-3):

1. Stage 1 works are essential to enable Hands Oval to continue to stage high level sporting events: the playing surface has reached the end of its lifecycle; the light towers are insufficient for elite level AFL; and the amenities for spectators, including kiosk, toilets and disabled do not meet the required standards. The relocation of cricket to the Recreation Ground is an essential component of Stage 1 and needs ratification by Council prior to approval from the Department of Sport and Recreation.

2. Council has allocated $1.34M to this component for the project in the 5 Year Financial Plan. Approval to this matching money is required prior to the submission of the paperwork to Department of Sport and Recreation for CSRFF application to access the election commitment of $1.34M.

3. Works are scheduled to commence in October 2012 and Council approval is required to move this project to the next stage.

4. Stages 2 and beyond are subject to further consultation, planning and funding (as attached at Appendix DSI-4).

This election commitment is only associated with Stage 1 works.

Council Policy Compliance

There are no issues with policy compliance associated with this matter.

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Legislative Compliance

There are no legislative compliance issues associated with this matter.

Officer Comments

Considerable time and effort has been put in by a number of City Officers to ensure that the final Master Plan proposals put before Council meet the requirements of the stakeholder groups involved.

The most important change to these outcomes is the decision to extract cricket from the Master Plan. This proposal is supported by both the AFL community and cricket and affects the Master Plan in the following ways:

1. Capital works and associated capital costs totalling $220,000 are to be extracted from the estimated capital cost for Hands Oval and allocated to improvements relating directly to cricket at the Recreation Ground. To ensure that this does not compromise the election commitment City Officers will meet with senior Department of Sport and Recreation executives as soon as Council support is reached to negotiate the transfer of these funds to the alternative venue at the Recreation Ground.

2. Hands Oval becomes the premier venue for AFL in the region with the ability to stage elite level AFL matches and in principle commitment from the Western Australian Football Commission to facilitate this.

3. Additionally the venue moves closer to being ready should West Australian Football League representation be sought in Bunbury and the South West.

4. Hands Oval will continue to act as a focal point for the South Bunbury and wider Bunbury community. It will remain as the base for South Bunbury Football Club providing sport and recreational football for seniors and juniors and for other non-sporting community events such as the Cancer Council Relay for Life and regular markets.

Following extensive consultation and analysis of both Hands Oval, the Recreation Ground, sports facilities within Bunbury and the Greater Bunbury Region and the potential for high level sports to act as catalysts for social and economic benefits, the proposal to establish the Recreation Ground as a separate premier venue for cricket is supported by Officers.

Through the consultation process the Recreation Ground has been identified by the South West cricket community as being the traditional home of cricket in Bunbury and potentially one of the best cricket venues in Australia with a location that matches some of the world’s best boutique cricket grounds. The Recreation Ground has previously hosted international touring teams including the MCC and West Indies and Kerry Packer’s World Series.

Analysis of Financial and Budget Implications

Council has included $1.34M in the 5 Year Financial Plan for 2012 to match the State Government $1.34M; these funds do not currently feature in the 2011/12 budget and are required to enable the City to access the election commitment and to progress this project.

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Community Consultation

Community consultation was undertaken as part of the planning process of the Master Plan by the consultant ‘A Balanced View’ and City Officers, primarily lead by the Recreation Liaison officer but also including the Director Strategic Integration and Manager Operations. This includes consultation with senior officers at the Department of Sport and Recreation in relation to any potential changes to the Masterplan outcomes in relation to the election commitment.

Consultation delivered within the consultant’s brief is included within the Hands Oval Master Plan document and final consultation with the user groups of both facilities will be conducted once final designs have been completed.

Councillor/Officer Consultation

His Worship the Mayor, David Smith held a meeting with representatives from the South West Football League in December 2011 at which point he indicated support from Council for the redevelopment of Hands Oval.

Strategic Relevance

The Hands Oval Master Plan is aligned to the Sports Facilities Implementation Plan which is a current project, and also previous studies relating to sport and recreation within the City including the City of Bunbury Recreation Plan (2006) and Hay Park Feasibility Study (2009). The Master Plan supports the goals and objects of City Vision and the City Strategic Plan 2007-2012.

Life-cycle Maintenance Costs (Capital Works Projects Only)

Included within the Hands Oval Master Plan.

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10.2 Proposed Koombana North Precinct Structure Plan & Scheme Amendment 63 to create Special Use Zone No. 57 – Request for Initiation by Council

File Ref: A05409 Applicant/Proponent: City of Bunbury Author: Neville Dowling, Strategic Projects Officer Executive: Geoff Klem, Director Strategic Integration Attachments: Appendix DSI-5, DSI-6, DSI-7, DSI-8, DSI-9, DSI-10

Summary

The Koombana North Precinct Structure Plan (the structure plan) and Scheme Amendment 63 will establish the statutory framework to facilitate the development of the Koombana North Precinct of the Waterfront. The Koombana North Precinct will be developed to accommodate a mix of possible land uses, which may include residential, commercial, tourism and recreation, as well as providing for a high degree of public access to foreshore areas and for the provision of an appropriate ground level built form interface to the possible future Bunbury CBD railway terminus.

Amendment 63 to Town Planning Scheme No.7 (the scheme) and the associated Structure Plan represent the next phase in the planning process, following the rezoning of the land in the Greater Bunbury Region Scheme (GBRS) from Regional Open Space, Railways, Other Regional Road and Waterways Reservations to Regional Centre zone and Regional Open Space and Waterways reservations (GBRS Amendment 0011/41).

Executive Recommendation

That Council: 1. In accordance with the Planning and Development Act 2005 resolves to initiate Scheme Amendment 63 to the City of Bunbury Town Planning Scheme No.7 by: a) rezoning portion of Lot 1091 Holman Street, unallocated crown land, portions of Railway Reserve and portions of the Koombana Drive road reserve from City of Bunbury Town Planning Scheme No. 7 “No Zone” to “Special Use Zone No.57”; and b) inserting provisions for Special Use Zone No.57 into the table under Schedule 2 – Special Use Zones of the Scheme for the purposes of facilitating the development of the Koombana North Precinct of the Waterfront to accommodate a variety of possible land uses including, permanent & short stay residential accommodation, commercial, tourism, and recreation uses as well as allowing for a high degree of public access to foreshore areas and an appropriate ground level built form interface to the possible future Bunbury CBD railway terminus. 2. Resolves to agree to the formulation of a Structure Plan generally in accordance with the Development Principles Plan as prepared by Taylor Burrell Barnett (Attachment 1 under separate cover to this report) for the purpose of guiding subdivision and development of the Koombana North Precinct of the Waterfront.

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Background

The letter requesting initiation of the amendment from consultants Taylor Burrell Barnett, on behalf of LandCorp, can be found as attached at Appendix DSI-6 to this report. A copy of GBRS amendment that includes the Koombana North Precinct (WAPC ref: 0011/41) and was gazetted on 8 July 2011 can be found attached at Appendix DSI-7 to this report.

The Waterfront Project has been proposed in various forms for over 20 years. On 18th March 2008 Council resolved (Decision 34/08) to initiate amendments to TPS No 7, advertise on a “without prejudice” basis the Bunbury Waterfront Eastside Precinct Structure Plan and to request the Western Australian Planning Commission (WAPC) to initiate an Amendment to the GBRS to reflect the Structure Plan that is finally endorsed by Council.

The advertising of the Eastside Structure Plan, attracted considerable public interest and 881 submissions were received. The major areas of concern registered by the Public were the loss of Public Open Space and the bulk, scale and height of the built form. In addition, a Special Meeting of Council was attended by 228 people where strong opposition to the loss of public open space was conveyed. It is noted that the current Koombana North proposal represents only one portion of the previously advertised Eastside Structure Plan.

At its meeting on the 16 December 2008, Council considered the public comments received during the advertising of the Structure Plan, the telephone survey undertaken on behalf of LandCorp, outcomes of a special briefing session of Council held on the 14 October 2008, a briefing on the passenger terminus options and a study tour of waterfront areas in the State of Queensland. Council resolved as follows:

Decision 245/08, 16 December 2008 1. Note public submissions received during the advertising period for the Bunbury Waterfront Eastside Precinct Structure Plan and forward the summary of submissions to LandCorp and the Department of Planning and Infrastructure. 2. Note the report on the Queensland study tour and forward the tour outcomes document to LandCorp and the Department of Planning and Infrastructure. 3. Recommend that LandCorp review the proposed Bunbury Waterfront Eastside Precinct Structure Plan taking account of the public submissions, the policy statement contained in City Vision relating to the subject land, the outcomes from the study tour of Queensland and the briefing on passenger rail terminus options. Specific matters for detailed consideration include, but are not limited to, the following matters: - As part of a comprehensive plan for the Lower Leschenault Estuary and adjoining lands, make provision for activity nodes which may include restaurants/kiosks, playgrounds, toilets, shelters, barbecues and entertainment areas. - Increase the provision of public open space and in particular, increase the foreshore area or the setback to the estuary for the Eastside Precinct area.

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- Plan for wide foreshore paths with grade separation, integrated landscaping (particularly shade trees), public art and lighting for the entire Lower Leschenault Estuary, the “Plug” and Marlston Waterfront area, including how they connect the activity nodes referred to in 3.1. - Through the comprehensive planning of the Lower Leschenault Estuary area and Koombana Bay area, establish those areas that would be suitable for built form other than public amenities. In this regard, the building height should be considered in the context of the public submissions and Council’s proposed building heights policy. - Ensure that there is adequate public parking and access to all foreshore areas. - Plan for no encroachment into the estuary and provide for the management of any development to include measures to protect the water quality of the estuary and all environmentally sensitive areas, especially the mangroves and Anglesea Island. - Establish, through liaison with the Public Transport Authority, the status of a preferred option for a passenger rail terminus in the Central Business District. In the event of no firm commitment to the planning and development of the facility and associated “fast train” service, appropriate provision be made for a rail platform on reserved land north of Koombana Drive immediately abutting the road reserve. 4. Council further resolves to advise LandCorp that it is committed to re- engaging in a process of planning review and to the implementation of the total Waterfront Project. In this regard, Council refers the responsibility for advancing discussions around a revised plan to the City Vision Implementation Committee which has as one of its Terms of Reference to implement the Bunbury Waterfront Project. Any revised plans are to be supplied to Council for its consideration. 5. Council understands that the outcomes of a review may require a revision of the State’s financial plan for the project and instructs the CEO and the Mayor to seek discussions with the relevant State Ministers and the Premier to canvass different development scenarios that meet both State and Local Government objectives, in the context of the Royalties for Regions program and any Federal financial support which may be available. 6. (a) Any new Structure Plan for the Eastside Precinct (prepared in the course of proposed amendments to TPS 7 and the GBRS) should form part of a new broader plan that encompasses the Lower Leschenault Estuary, Koombana Bay, Jetty Groyne, the Jetty, Breakwater and Outer Harbour.

(b) That once costing for a pre-feasibility study of the additional areas outside the current project boundaries are known, that an approach be made to the State Government for funds to undertake the study. 7. Release the Study Tour Report document for public viewing via Council’s public libraries, the council reception area and on Council’s website. 8. That LandCorp be requested to consider preparing a physical model that adequately illustrates different development scenarios once these have been developed in consultation with Council.

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In early 2009, correspondence between the City and LandCorp and a subsequent meeting with LandCorp involving the Mayor, CEO and Executive Manager City Development from the City and the CEO, General Manager Operations, Business Manager Regional South and Regional Manager South West from LandCorp endorsed the need for a Taskforce to address the issues associated with amending the Greater Bunbury Region Scheme.

The Bunbury Waterfront Taskforce was announced by the Minister for Planning, the Honourable John Day MLA on 12 May 2009, to resolve the regional planning issues associated with the Eastside Precinct component of the Bunbury Waterfront Project. The Taskforce was assisted in its deliberations by a Technical Advisory Group (TAG) comprising representatives of the Department of Planning, the City of Bunbury, the Department of Environment and Conservation, the EPA and LandCorp. The TAG was chaired by Patric de Villiers, an independent planning and urban design consultant.

The work undertaken by the Taskforce included a review of the current planning framework for the areas under consideration and a review of the community issues which arose in response to the Bunbury Waterfront Eastside Precinct Structure Plan, prepared by LandCorp and submitted to the City of Bunbury early in 2008. The outcomes of the work undertaken by the Taskforce informed the preparation of amendments to the Greater Bunbury Regional Scheme (GBRS) that were lodged with the Department of Planning in November 2009 and released for public advertising from February to May 2010.

Council’s position on the GBRS amendment document which includes three separate sites (i.e. Marlston North, Koombana North (the subject of this report) and Koombana South precincts) was as follows (directly related text in bold):

Decision 89/10, 18 May 2010 That Council resolves to advise the W.A. Planning Commission that it: 1. (i) Supports the proposed Greater Bunbury Region Scheme Amendment for Marlston North and further advises that it would be prepared to initiate an Amendment to Town Planning Scheme 7 that provides an appropriate zone, structure plan, development plan and development control provisions consistent with the Region Scheme (as amended), and (ii) Requests the W.A. Planning Commission to provide expert advice on the extent to which the impacts of climate change need to be incorporated in development control measures. 2. (i) Supports the proposed Greater Bunbury Scheme Amendment for Koombana North and further advises that it would be prepared to initiate an amendment to Town Planning Scheme 7 that provides an appropriate zone, structure plan, development plan and development control provisions consistent with the Region Scheme (as amended), and (ii) Requests the W.A. Planning Commission to provide expert advice on the extent to which the impacts of climate change need to be incorporated in development control measures, and (iii) Requests the W.A. Planning Commission to provide details of the “final solution” for the Perth to Bunbury fast train passenger service station to service the city’s Central Business District. 3. That Council resolves to advise the WA Planning Commission that it does not support the Koombana South amendment to the Greater Bunbury Region Scheme for the following reasons:

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3.1 Built form on Koombana South will detract from the character and amenity of the area and create an undesirable entry statement to the City’s CBD. 3.2 The loss of highly valued Regional Open Space in this area is not supported as Council believes it should all be retained for future generations. 3.3 Koombana South can accommodate a range of community purpose uses which will encourage public access and activities for all sections of the community. Private development will detract from the objective of complete public use in perpetuity.

Council further resolved to advise the WA Planning Commission that it: (i) Provide expert advice on the extent to which the impacts of climate change be incorporated in development control measures, and (ii) Council favours the retention of the whole of the Koombana South area as Regional Open Space and seeks the support of the Commission in the establishment of a working group to determine the nature and extent of improvements that would be acceptable to the Commission for the Lower Leschenault Estuary foreshore areas along with a program of implementation as part of the development of a Masterplan for the foreshores.

The GBRS amendment for the Koombana North Precinct saw the introduction of the “Regional Centre” zone for the subject land in the GBRS in place of “Waterways”, “Railways” and “Regional Open Space” reserves. In addition, discussions following advertising identified the need to make allowance for a terminus station for the future Perth-Bunbury railway service in the vicinity of the Koombana North Precinct amendment area. It was agreed by all parties prior to gazettal of the GBRS Amendment that further detailed statutory planning documentation was to make provision for a future railway station in the vicinity of the Regional Centre zone and Koombana Drive “Other Regional Roads” reserve.

GBRS amendment 00011/41 was granted final approval by the Minister for Planning and published in the Government Gazette on 8 July 2011. Following gazettal of the GBRS Amendment for Koombana North Precinct, Taylor Burrell Barnett prepared a draft Scheme Amendment document. Feedback was provided by the officers of both the City and Department of Planning on the draft Scheme Amendment document and it was outlined that additional detailed information would need to be prepared and included within the proposed Scheme Amendment documentation and that a Structure Plan was to be prepared, lodged and advertised concurrently with the Scheme Amendment. Specifically, it was identified that the Scheme Amendment documentation would need to contain a sufficient level of detail to inform the preparation of a detailed Structure Plan and therefore it was likely that the provisions of each would be closely intertwined. As such, it became apparent that the Scheme Amendment could not be prepared until the detail of the proposed Structure Plan had been formulated.

GHD, on behalf of the Public Transport Authority, has been investigating the possible future terminus station location and land take requirements. The preferred site has been identified in the area to the north of the existing Koombana Drive carriageway and south of LandCorp’s Koombana North development site (as defined by the GBRS Regional Centre reservation). The proposed location of the possible future terminus, on the western side of the ‘Plug’, was recently endorsed by all parties of the Taskforce at its meeting on Monday 13th February 2012. Furthermore, GHD has prepared the enclosed report (attached at Appendix DSI-8) outlining indicative land requirements for the platforms and the bus/taxi/kiss-n-ride facilities that will be

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required within the Koombana North Precinct when the railway is ultimately delivered. The agreement on the location of the possible future terminus station and the identification of applicable land requirements provides a greater degree of certainty regarding the major urban design and built form considerations that need to be addressed in the formulation of a detailed urban structure for the Koombana North development site. Taylor Burrell Barnett has advised that the detailed Structure Planning process has now commenced, given the certainty regarding the design parameters for the railway.

Proposal

Koombana North Precinct Structure Plan

A Development Principles Plan (DPP) has been prepared to outline the key land use, movement network and built form considerations that will guide the detailed design process (see attached Appendix DSI-5). The DPP outlines the intended key outcomes that will be realised in the development of the Koombana North Precinct and is an indicative guide to the statutory controls to be detailed in the formal Scheme Amendment and Structure Plan documents. The exact size, shape and location of the various land use and movement network elements are subject to further investigation as part of the detailed Structure Plan technical assessment and formulation process.

The DPP does however provide a clear indication of the intended development layout for the site. It also identifies key outstanding issues that will need to be addressed in the relevant statutory documentation. A summary of the key elements and outstanding issues to be considered and addressed are outlined below:

1. The requirement for an activated ground level built form interface to the possible future Perth-Bunbury fast rail service terminus. An indicative Railway Platform Interface Perspective has been prepared and is enclosed to demonstrate how this may be achieved (see attached Appendix DSI-10); 2. Detail regarding the use and treatment of the future site of the railway station location prior to (or in the absence of) the delivery of the Perth-Bunbury fast rail service; 3. The provision of appropriate bus, taxi and ‘kiss-n-ride’ facilities to serve the future Perth-Bunbury fast rail service within LandCorp’s Koombana North Precinct and the provision of appropriate pedestrian connections from these facilities to the future terminus/platform; 4. An assessment of the car parking requirements for the Koombana North Precinct for future residents, visitors and railway patrons and detail regarding the provision of appropriate facilities to satisfy future requirements; 5. The provision of public access to Koombana Bay and the Leschenault Inlet including a continuous dual use path along the foreshore connecting into the existing path network; 6. The current Koombana Drive alignment shall form the northern carriageway of the ultimate configuration, with bridge duplication and a second carriageway to be provided to the south when traffic volumes warrant such an upgrade; 7. Specification of built form development control requirements, including maximum building heights, plot ratio, building bulk and scale and preferred architectural style;

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8. Specification of permissible, discretionary and prohibited land uses. Likely preferred land uses will include Mixed Use (Residential/Commercial including retail, office and other commercial uses), Tourism, short and medium stay accommodation etc; 9. Specification of appropriate noise mitigation measures (i.e. setbacks, built form measures etc) for sensitive land uses resulting from the possible future railway and Koombana Drive, in accordance with the requirements of State Planning Policy 5.4 – Road and Rail Transport Noise and Freight Considerations in Land Use Planning; and 10. Consideration of the requirements of applicable state and local planning policies, including the requirements of State Planning Policy 2.6 – State Coastal Planning in relation to coastal hazard risk management.

In addition, all necessary technical reporting that is required to accompany a Structure Plan (i.e. environmental, geotechnical, servicing, parking, noise assessment etc) will be undertaken and submitted with the Structure Plan documentation for the Koombana North Precinct in accordance with the provisions of Town Planning Scheme Number 7 and the relevant State Government requirements.

Proposed Scheme Amendment 63

A draft Scheme Amendment Map for proposed Amendment 63 is enclosed as attached at Appendix DSI-9. This draft map identifies the creation of a new “Special Use Area No. 57 – Koombana North Precinct” in place of the existing “No Zone” identified for the subject land. Following gazettal of the GBRS Amendment, the Scheme was updated automatically to remove the existing GBRS reservations. The detailed text provisions for the new Special Use Area that are to be included within Schedule 2 of TPS No. 7 will be formulated as part of the Structure Planning design process and will be provided to the City at later date following initiation.

Council Policy Compliance

Further detailed planning of the site will need to have regard to: - Local Planning Policy: Access & Parking for Pedestrians, Bicycles and Vehicles, November 2010. - Local Planning Policy: Building Height, May 2009. - Parking Strategy, February 2003. - Integrated Open Space Strategy, December 2004.

Legislative Compliance

Structure Plan

The provisions for the preparation, adoption, approval and operation of Structure Plans are provided in Sections 6.2.4-6.2.8 of Town Planning Scheme No.7. These provisions, which were incorporated into the Scheme text by Amendment 44 (gazetted 12 July 2011), are in accordance with the WAPC’s draft model scheme text provisions and are therefore consistent with state planning policy and objectives. It is also to be noted that once a Structure Plan has been approved and gazetted, the zonings designated in the Structure Plan have the same effect as if the land were zoned as such in the Scheme. Nevertheless the Scheme Amendment must still be finalised in order to ensure that the appropriate development controls are in place and that the Scheme maps are modified accordingly.

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Scheme Amendment 63

Proposals to amend a Local Planning Scheme are required to be undertaken in accordance with the Planning and Development Act 2005 and associated Town Planning Regulations 1967. The proposed Scheme Amendment, should it be initiated by Council, will need to be referred to the Environmental Protection Authority (EPA) for their review prior to any formal public advertising period.

Once the EPA has indicated that a full environmental assessment is not required it is recommended that the amendment be advertised for a period of 42 days. Submissions are analysed and the amendment is then submitted back to Council for adoption with or without modifications.

Should Council resolve to adopt the scheme amendment, then the amendment documentation, together with the schedule of submissions and Council’s resolution, is to be referred to the WAPC for its endorsement and referral to the Minister for Planning for final approval and gazettal.

Officer Comments

This report is for Council to initiate a scheme amendment and agree to proceed with a structure plan for the Koombana North Precinct generally in accordance with the Development Principles Plan (attached at Appendix DSI-5). It is to be noted that during the structure plan formulation process, the proposed urban structure depicted on the structure plan may be modified as a result of detailed assessment by the City of Bunbury and/or the WAPC.

When the full documentation is received from LandCorp it will be examined by Council planning staff and where appropriate modifications may be requested. Once the documentation is considered adequate in terms of scheme and policy requirements it will be presented to Council for consent to advertise.

The structure plan and amendment documentation will be critically assessed for statutory compliance by Council’s Planning and Development Services Department. In addition, modifications may occur as a result of submissions during advertising. Any proposed modifications as recommended by planning staff following the advertising period will also be considered by Council.

Analysis of Financial and Budget Implications

There are no direct ramifications for Council in relation to financial and budget implications. Subdivision and development related costs will be met by the developer (LandCorp).

Community Consultation

The Bunbury Waterfront Project (in its various forms) has been extensively canvassed with the community. The three Greater Bunbury Region Scheme Amendments, including the Koombana North amendment were advertised and open for public comment during May 2010 as part of State planning procedure.

The proposed structure plan will require public advertising pursuant to the procedure set out in sections 6.2.5 & 9.4 of the Scheme. The amendment will require public advertising pursuant to the procedure set out in the Planning and Development Act 2005 and associated Town Planning Regulations 1967.

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Councillor/Officer Consultation

Reference to Councillor, City of Bunbury officer and also state government Ministerial involvement is detailed in the background section of this report.

Economic, Social and Environmental Issues

Economic

The rezoning of the land to accommodate both commercial and residential land uses can be assumed to have a net benefit to Bunbury’s local economy. The location of the subject land in close proximity to the Bunbury CBD and the Koombana Bay foreshore will be valuable in terms of attracting viable commercial, residential and tourism related opportunities. The proposed Koombana North Precinct will provide an opportunity for local businesses to establish a range of commercial and tourism related activities and to provide local employment opportunities.

Social

There are many social benefits to the establishment of a mixed use development area in the Koombana North Precinct. This is primarily on the basis that this precinct will cater extensively for public recreational use, especially in the foreshore areas. The success of the adjacent Silos Mixed Use Precinct is evidenced by the high amount of recreational public use of the walkways, grassed areas, BBQs, tennis courts and the Koombana Bay foreshore.

It is also known that hidden parts of the current area of vegetation provide a haven for antisocial activities at night. The surveillance provided by the short stay and permanent residential buildings and businesses that will overlook public areas will assist in being a major deterrent for crime or antisocial activity.

Environmental

Foreseeable impacts relate to some loss of vegetation and the possible impacts of sea level rise. The matter of vegetation removal and probable ‘planting offsets’ will need further analysis during the assessment process where all the relevant state government departments are consulted. It is to be noted that most of the vegetation in the central portion of this area was part of a planting program that was carried out in association with the Marlston Waterfront and Silo’s developments.

In relation to sea level rise, it is to be noted that the proposal will need to be undertaken with due regard to WAPC State Planning Policy 2.6 – State Coastal Planning as stated in point 10 of the Structure Plan section of this report.

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11. Director Works and Services Reports

11.1 Airport 5 Year Works Program

File Ref: A04872 Applicant/Proponent: Internal Report Author: Nigel Archibald, Airport Reporting Officer Executive: Phil Harris, Director Works & Services Attachments: Appendix DWS-1

Summary

Council Decision 48/12 requested that a new 5 year program be returned to Council for endorsement of the proposed timeframe.

Executive Recommendation

Council endorses the Airport 5 Year Works Program as shown on Appendix DWS-1.

Background

At the Council Meeting held on the 28 February 2012, the following decision was made:

“Council Decision 48/12 1. Council acknowledges the Bunbury Airport Development Plan. 2. Council immediately advise the Clay Target Gun Club that the lease will not be renewed or negotiated when it expires on 30 June 2012. 3. Council endorses the amalgamation of the current Clay Target Gun Club site into the Bunbury Airport (as attached at Appendix 2). 4 a) Council approves the inclusion of the items listed in the Airport 10 year works program in a new 5 year program to be returned to Council for endorsement of the proposed timeframe. b) An additional amount of $200,000 be added to the works program for 2016/17 for extending the waiting room / terminal building.”

In accordance with points 4(a) and 4(b) a new 5 year works program has been prepared and is returned for endorsement (see attached Appendix DWS-1

Council Policy Compliance

Council Decision 48/12 taken on the 28 February 2012.

Legislative Compliance

Nil

Officer Comments

Council Decision 48/12 approved the items listed in the works program with the intended time frame to be reduced to 5 years.

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Analysis of Financial and Budget Implications

There are no immediate financial or budget implications. The projects listed on the 5 year works program will be subject to Councillor approval and inclusion in subsequent annual budgets.

Community Consultation

Nil

Councillor/Officer Consultation

The consolidation of the 10 year works program to a 5 year works program was supported by the Bunbury Airport Advisory Committee at their meeting held on the 23 February 2012.

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11.2 Back Beach Cultural Heritage Park

File Ref: A04140 Applicant/Proponent: Internal Report Author: Phil Harris, Director Works and Services Executive: Phil Harris, Director Works and Services Attachments: Appendix DWS-2

Summary

Council is in receipt of grant funding for the purposes of construction of a Back Beach Cultural Heritage Park at Lot 431 Upper Esplanade. The site has been identified as a place of cultural significance by the local Noongar people with evidence that the coastal dune system has been used as a burial site.

The project will include the reinterment of remains of at least 19 different indigenous persons and the provision of Indigenous training and development during the construction phase.

Executive Recommendation

That Council: 1. Endorse the attached concept drawings; and 2. Approve the engagement of the Goomburrup Aboriginal Corporation in a select tender process to undertake the site works without going to Public Tender

Background

In 1994, Lot 431 bounded by Ocean Drive, Upper Esplanade, Wellington Street and Symmons Street Bunbury was reported to the Department of Indigenous Affairs as a “traditional” Noongar burial ground.

In 2002 Brad Goode & Associates, Consulting Anthropologists were commissioned to determine if the City of Bunbury had breached Section 17 of the Aboriginal Heritage Act (1972) while upgrading the reticulation network in the road reserve of Lot 431 Upper Esplanade. While the report confirmed that the works did not breach the provisions of the Aboriginal Heritage Act (1972) the idea of a memorial park was conceived.

For various reasons the project did not progress until 2009 when pleas from the Noongar community resulted in the Department of Indigenous Affairs and the City of Bunbury engaging Amergin Consulting to carry out an Indigenous Natural Resources Management (NRM) assessment of the Greater Bunbury area and to facilitate and document Noongar community consultation in relation to the Back Beach Cultural Heritage Park landscaping project.

The Bunbury area is rich in Aboriginal history, with Noongar people being known to have inhabited the region for some 40,000 years. History includes evidence of burial practices within the coastal dune system, along the south west coast where a number of remains have been recovered.

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The initial concepts for the cultural heritage park was that it should be located in a prominent area of the sand dunes close to the town centre, from where displaced ancestral remains have been recovered (currently held by the WA Museum and the Bunbury Crematorium) and where anomalies in the ground detected by ground penetrating radar are believed to be additional human remains.

In 2010 the City engaged a Landscape Architect to provide concept plan (attached at Appendix DWS-2) of a memorial park for consultation and for use in grant funding applications. Considerable consultation with the Noongar community, Department of Indigenous Affairs, and the South West Development Commission followed with the local Noongar elders endorsing the concept plans in principle prior to detailed drawings being completed.

The heritage park will provide fundamental recognition of the history and existence of Aboriginal people in the Bunbury area, providing an opportunity for simple demonstrations of their connection to the land and to serve as a burial ground and memorial space.

The Goomburrup Aboriginal Corporation broadly represents the major Noongar families of Bunbury and their communities.

Council Policy Compliance

The City of Bunbury provided planning approval for the project on 15 November 2011.

Legislative Compliance

The Aboriginal Heritage Act (1972) has indirect application in relation to the re internment of remains and potential for further remains to be found during construction.

Officer Comments

Council Resolution 251/08 states the following

“1 Council note the progress of the Aboriginal Cultural Heritage Survey and in particular the proposed landscape enhancements for the Back Beach Memorial site. 2. That the City of Bunbury act to have Lot 431 investigated as a site of both Aboriginal and European burial and if this is confirmed that Lot 431 be recognised jointly as both Noongar and European burial ground”. 3. Any necessary funds be referred to the 2009 March Budget Review.”

Further consultation with Goomburrup Aboriginal Corporation and Department of Indigenous Affairs provided advice that there was strong opposition from the Noongar community to any joint recognition of the site. It was important that the site be recognised solely as a Noongar burial ground because it was the only site in Bunbury to provide recognition of Noongar burials. In contrast there were many sites/cemeteries recognising European burials.

In July 2010 advice from Peter Denboer of the Bunbury Cemetery Board was that there were no records of European burials at what is now described as Lot 431

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Upper Esplanade. It was noted that the Board only has information from 1914 onwards when burials began at the new cemetery.

Peter provided an aged map, showing the location of a burial ground in the vicinity of Lot 431 and access to a listing complied by Joy Mort of deaths and burials 1842 – 1914.

Although some views have been expressed that the likelihood of European burials at this site is likely. The City has been unable to determine conclusively that Lot 431 was a site for European burials. A pathway linkage and signage to Pioneer Park will form part of this project as recognition of the Aboriginal and European history of the area.

To comply with the conditions of the Planning Approval, parking adjacent to the site is to be constructed. The intent is to fund the cark park through the Parking Reserve.

The City of Bunbury would procure all materials in accordance with council’s procurement guidelines with Goomburrup Aboriginal Corporation providing quotations to undertake each stage of the work. To ensure value for money outcomes quotations may be subject to negotiations.

Analysis of Financial and Budget Implications

This project funded consists of external grants with the City of Bunbury contribution being funding provided by the Department of Indigenous Affairs in October 2005. Project funding consists of grants from:

- SWDC $300,000 - Lotterywest $100,500 - COB $ 57,740 - CLGF $ 36,260

In addition to the above a separate project to develop parking for the site funded from the Parking Reserve.

Community Consultation

There has been extensive consultation with the community groups and individuals over an 18 year period. This has included an original Steering Group led by the City of Bunbury, various workshops run by Amergin Consulting, and consultation with Goomburrup Aboriginal Corporation’s Board and members. Prior to physical work commencing onsite further consultation with nearby property owners will occur.

Life-cycle Maintenance Costs

As this project is the replacement of an upgrade of an existing asset, there will be increased maintenance costs associated with the new infrastructure with estimates of approximately $5,500 per year. Parks and Gardens staff currently mows the site.

Due to the cultural heritage significance of the site, negotiations for ongoing maintenance with the local Noongar have not been finalised.

Strategic Relevance

City Vision - Social Goal refers

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“To plan and develop cohesive, inclusive, educated and healthy communities with a strong sense of place, access to all essential services and facilities and housing to meet diverse needs.”

Social Objectives and Strategies – SOC3 refers “Identify, protect and manage significant heritage and cultural areas and sites.”

Economic, Social, Environmental and Heritage Issues

Economic

The project delivery will include a component of indigenous development and training which will enhance ongoing employment opportunities for local people.

Goomburrup Aboriginal Corporation are proposing to engage up to four (4) trainees that will be dedicated to this project initially. In addition Goomburrup intend to utilise local DEEWA appointed training service providers and mentors.

Social

The local Noongar people consider that the development of the park will provide closure with the reinterment of displaced remains, creating a place where the cultural heritage and connection to the land will be recognised by both indigenous and non indigenous person.

The linkage to Pioneer Park will complement the European heritage of the area.

Environmental

The site is currently maintained by the City of Bunbury as parkland with maintenance restricted to mowing. The site was previously fully reticulated therefore the environmental impact will be negligible.

Heritage

The site is recognised as a site of cultural significance in accordance with the Aboriginal Heritage Act (1972). The project will be undertaken with ongoing consultation and guidance from Noongar elders to ensure the integrity and manner in which the works are undertaken is consistent the project direction with cultural and heritage requirements. Once the site work is complete the Noongar community will arrange spiritually important reburial ceremonies.

Page 73 Draft Council Agenda Briefing 20 March 2012

11.3 Naming of Prichard Lane

File Ref: A00799 Applicant/Proponent: Councillor Murray Cook Author: Phil Harris, Director Works and Services Executive: Phil Harris, Director Works and Services Attachments: Appendix DWS-3

Summary

In 1992, the City of Bunbury, through Council Resolution and Geographic Names Committee named “Pritchard Cross, Bunbury in commemoration of Mr John Lewis Prichard”. Unfortunately the naming process resulted in the incorrect spelling of the street name.

Mr Malcolm Prichard, son of John Lewis Prichard has made several requests to the City of Bunbury to have the spelling changed or following recent consultation accepted a proposal to name another road after Mr John Lewis Prichard.

The unnamed laneway behind Mr John Lewis Prichard’s former residence at 10 Turner Street was considered by his descendants to be an acceptable solution. A location map is attached at Appendix DWS-3

Executive Recommendation

That the currently unnamed laneway adjacent to 10 Turner Street, Bunbury be named Prichard Lane to celebrate the contribution that Mr John Lewis Prichard made to the City of Bunbury.

Background

In 1992 the Council resolved to name an unnamed road as Pritchard Cross after Mr John Lewis Prichard a councillor from 1925 to 1930, former dentist and well know Bunbury identity. The process was finalised by the Geographic Naming Committee of the then Department of Land Administration.

Official records of correct spelling of Mr Prichard’s name varied with land title deeds dating back to 1920’s listing a Mr John Lewis Pritchard as the new owner of 10 Turner Street Bunbury. There are other records that show similar anomalies between the spelling of the Prichard / Pritchard name.

The process of changing a road name while in principle, is simple, it can become complicated as the process requires the Council officers to meet with every property owner on Pritchard Cross, public advertising for comments, council endorsement, Geographic Naming Committee approval and gazettal.

While there are precedents of the name changes, complications due to the requirement for each resident to change official records such as - Bank Account details - Wills - Taxation records - Mortgage details - Utility accounts (utility providers would have to change their records)

Page 74 Draft Council Agenda Briefing 20 March 2012

- Marriage and Birth Certificates - Medical records - Council records

Officer Comments

The proposal to name the laneway will appease the descendants of Mr John Lewis Prichard who have been lobbying since 2009 to have the spelling of Pritchard Cross changed.

A process to change Vickery Crescent to Vickery Street in 2010 failed when after all consultation was complete and agenda items prepared, a delegation of residents not happy with the change, lobbied council to discontinue the proposed name change action.

Analysis of Financial and Budget Implications

The renaming proposal has minimal financial or budget implications. The fabrication and installation of a ‘Prichard Lane’ sign will be less than $500.00

Strategic Relevance

Not Applicable

Community Consultation

No public consultation has been undertaken.

Councillor/Officer Consultation

Councillor Murray Cook has attended meetings with Mr and Mrs Malcolm Prichard in attempting to resolve the street names spelling error. The Director Works and Services has also attended a meeting with Councillor Cook and the Prichard’s.

Council Policy Compliance

The proposal does not contravene any Council policies or work procedures. All applications are to be resolved by Council for addition to Council’s Street name / Reserve Register.

Legislative Compliance

The proposal does not contravene any legislative requirements. Council is required to make a resolution to accept the naming of Prichard Lane. Once accepted a formal application will be made to Landgates Geographic Names Committee for authorisation.

Page 75 Draft Council Agenda Briefing 20 March 2012

11.4 Guile Fairway One Way Proposal

File Ref: A05173 Applicant/Proponent: Internal Author: Amanda Mitchell, Engineering Technical Officer Executive: Phil Harris, Director Works and Services Attachments: Appendix DWS-4

Summary

St Joseph’s Primary School has requested that Guile Fairway be permanently converted into a one way road, in an east to west direction. It is believed that this will address congestion and safety issues within this area.

A site location map depicting the proposed one-way road conversion is attached at Appendix DWS-4.

Executive Recommendation

That Council supports the conversion of Guile Fairway into a one way road, in an east to west direction.

Background

Guile Fairway is a short road linking Parade Road to Sweeting Way in Withers. There are no residential properties that front onto Guile Fairway. It services approximately 24 residences in Sweeting Way. If Guile Fairway is converted to one way, residents have alternate routes on Westwood Street and Lockwood Crescent.

Legislative Compliance

Advertising is required under the Local Government Act, with a referral to Main Roads WA, and ultimately the Minister for Transport. A Council Resolution and advertising is also required under Regulation 291 of the Road Traffic Code 2000.

Officer Comments

Engineering Services supports this request. Currently, there is a situation at peak school traffic times where busses, students, vehicles picking up children and vehicles parking are all interacting with each other. This is a safety issue, and also causes traffic congestion in Guile Fairway and Parade Road.

Analysis of Financial and Budget Implications

The Budget includes a small amount of money each year for the installation of signs and line marking.

This project would cost approximately $500.

Community Consultation

Council support is requested prior to Community Consultation.

Page 76 Draft Council Agenda Briefing 20 March 2012

11.5 Stuart Street Two-Way

File Ref: R00450 Applicant/Proponent: Internal Report Author: Nigel Archibald, Senior Engineering Technical Officer Executive: Phil Harris, Director of Works and Services Attachments: Nil

Summary

Roadwork is currently occurring to widen Stuart Street, between Bourke Street and George Street. Roadwork to widen Stuart Street, between George Street and Spencer Street is anticipated to occur next financial year.

A formal Council resolution is required to allow Main Roads to legally convert Stuart Street from one way to two way traffic.

Executive Recommendation

Council supports the conversion of Stuart Street, between Spencer Street and Bourke Street into a two way street.

Background

In 1995 Council commenced the process of acquiring road widening from adjacent properties to allow the eventual conversion of Stuart Street, between Bourke Street and Spencer Street, from one way to two way traffic flow.

The conversion of Stuart Street to two way traffic was also identified in the Bunbury Transport Vision 2030 document which was endorsed by Council in 2003.

On the 29 November 2011 Council approved the awarding of the road widening tender to J.W. Cross and Sons.

Legislative Compliance

Officer Comments

Engineering Services supports this request. The widening of Stuart Street to cater for two way traffic will provide an important linkage between Spencer Street and Blair Street.

Analysis of Financial and Budget Implications

The costs associated with widening Stuart Street have been provided within the 2011/2012 and 2012/2013 Council Budgets.

There are not anticipated to be any additional ongoing costs.

Page 77 Draft Council Agenda Briefing 20 March 2012

Community Consultation

Council support is requested prior to Community Consultation.

Page 78 Draft Council Agenda Briefing 20 March 2012

11.6 Victoria Street Streetscape Project

File Ref: A03824 Applicant/Proponent: Internal Author: Myles Bovell, Landscape Architect Executive: Phil Harris, Director Works and Services Attachments: Appendix DWS-5, DWS-6, DWS-7

Summary

The 2011 – 2012 City of Bunbury approved Capital Works program identifies a project for the replacement of the red brick paving on Victoria Street between Symmons Street and Wellington Street with the work scheduled for April-June 2012. The age and deterioration of the existing pavement in an area of high pedestrian movement is now beyond a serviceable condition, potentially increasing Council’s liability. The red brick pavers are to be replaced with Urbanstone pavers consistent with streetscaping works completed in other parts of Victoria Street in recent years.

Executive Recommendation

1. Council accept the project design as proposed on the attached drawings which will improve pedestrian safety, drainage and access to existing businesses where minor transverse crossfall changes and existing building construction is compatible. 2. Council note that the upgrade works may increase alfresco and street entertainment opportunities on this section of Victoria Street.

Background

The Victoria Street pavement replacement program commenced in 2009 with the purpose of replacing the red brick paving, which have failed in the past, with a larger format paving which will reduce the occurrence of trip hazards and improve the overall aesthetic amenity of the streetscape. A major component of this project will be to install root control barriers and improve the drainage to eliminate the flooding issues of the past.

A significant consideration of this project has been to improve accessibility to people with mobility impairments to the businesses along this section of Victoria Street. The Executive Officer of the City’s Access Committee has been part of the design and consultation process.

The paving upgrade will provided increased opportunities to utilise the on-street car parking as additional alfresco or street entertainment space (see attached Appendix DWS-5). There is support from the Chamber of Commerce and some of the business owners along this section of Victoria Street for the temporary closure from Friday evening until Sunday evening to facilitate additional Alfresco and street entertainment opportunities.

Quotations to undertake the work are currently being sought from local and Perth- based contractors with quotations due to close on 15 March 2012.

Page 79 Draft Council Agenda Briefing 20 March 2012

Council Policy Compliance

There is no Council Policy applicable to this item.

Legislative Compliance

There is no Legislative Compliance relevant to this item.

Officer Comments

Accessibility

The design of the works has taken into consideration the requirement to comply with the provision of Australian Standard AS 1428.1 -2001, Austroads 2009 and Building Code of Australia (BCA) however as the existing pavement level and building construction are not conducive to achieving access compliant with the relevant Standards and Codes in all instances. The design is based on the most suitable compromise between the longitudinal and traverse cross fall standards taking into account the existing infrastructure constraints.

Universal access into the 28 shopfronts is not achievable in 20 instances without having to increase the sidewalk cross fall beyond recommended standards, thereby making longitudinal wheelchair (pram, etc) movement less than ideal. The existing crossfall varies between 2% and 3%, to increase the sidewalk height by 100mm at the shopfronts will increase the crossfall to 4%. The Australian Standard for crossfall recommends 2%.

While the City of Bunbury has an obligation to provide facilities that are compliant to relevant standards and codes, it is not the responsibility of the City to modify building access. It was noted during the design phase that there is clear evidence that properties that once had a universal access ramp have subsequently modified their access to create a step. (See photos in attached Appendix DWS-6). The photos of shopfronts provide an indication on the variation in type and relative level of the building access compared to the sidewalk.

The pavement design is as such that it will accommodate the utilisation of the on- road carparking for alfresco dining, additional sale displays, and street entertainers; subject to the City of Bunbury’s policy and procedures.

CEO Comments

Whilst the works proposed will address the issues associated with the paving repairs etc, it may be appropriate for council to consider a change to the scope of works to allow for additional on street dining as outlined in the concept plan (attached at Appendix DWS-5). This option would see a reduction in the number of on street car parking bays, however would create opportunities for the closing off of the street for events such as markets, on street dining and other events.

Analysis of Financial and Budget Implications

There will be no variation to the current budget allocation for this project if it proceeds as per the drawings.

Page 80 Draft Council Agenda Briefing 20 March 2012

Community Consultation

The project drawings were distributed to the effected businesses on 6 February 2012 with subsequent discussions on matters such as construction details and accessibility considerations with these business owners. While business owners were encouraged to provide feedback during and after the meetings no replies have been received to date. A copy of the information pack provided is attached at Appendix DWS-7.

Councillor/Officer Consultation

A significant consideration of this project has been to improve wheelchair and pram accessibility to the businesses along this section of Victoria Street. The Executive Officer of the City’s Access Committee has been part of the design and consultation process.

Life-cycle Maintenance Costs

As this project is the replacement of an existing asset, there is no additional maintenance cost to what exists for inspections, cleaning and repairs.

Economic

Increase opportunity for Alfresco and street activities may be possible.

Social

The upgrade works will provide improved access to business premises wherever practicable and create a safer environment for pedestrians and the mobility impaired.

Delegation of Authority

The project falls within the Chief Executive Officers delegation to approve as it is on the approved capital works program however as accessibility can be an emotive issue Council needs to be aware of the design constraints.

Relevant Precedents

Previous sections of Streetscape work have been undertaken with similar design constraints.

Page 81 Draft Council Agenda Briefing 20 March 2012

11.7 Wellington Street One Way

File Ref: R00504 Applicant/Proponent: Internal Report Author: Nigel Archibald, Senior Engineering Technical Officer Executive: Phil Harris, Director of Works and Services Attachments: Appendix DWS-8

Summary

Improvements are proposed to Lot 431 (Back Beach Cultural Heritage Park) at the corner of Wellington Street and Upper Esplanade. It is proposed to convert the adjacent section of Wellington Street to a one-way street so that visitor parking bays can be established without infringing on Lot 431.

A location plan depicting the proposed one way traffic flow and the proposed parking bays is attached at Appendix DWS-8.

Executive Recommendation

Council supports the conversion of Wellington Street, between Upper Esplanade and Ocean Drive, into a one way street, in an east to west direction.

Background

Traffic flow along Wellington Street, between Upper Esplanade and Ocean Drive is predominantly in a westerly direction as the existence of a central median in Ocean Drive prevents right turning traffic entering or exiting Wellington Street.

A major upgrade of Lot 431 (Back Beach Cultural Heritage Park) is proposed which will result in an increase in visitors. It would be inappropriate to construct parking bays within Lot 431 and so it is proposed to convert the adjacent section of Wellington Street into a one-way street which will allow the construction of visitor parking bays within the road reserve.

Legislative Compliance

Officer Comments

Engineering Services supports this request. The proposal is not expected to have any impact on the traffic flow within the adjacent area.

Analysis of Financial and Budget Implications

Signage and line marking costs would come from Traffic Management Renewal (Signs and Line marking).

It is anticipated that annual costs would be $500.

Page 82 Draft Council Agenda Briefing 20 March 2012

Community Consultation

Council support is requested prior to Community Consultation.

Page 83 Draft Council Agenda Briefing 20 March 2012

11.8 Renaming Wilson Street Reserve

File Ref: A00799-38 Applicant/Proponent: Councillor Judy Jones Author: Myles Bovell, Landscape Architect Executive: Phil Harris, Director Works and Services Attachments: Nil

Summary

Wilson Street Reserve is located at 16 Jury Bend near the old hospital site it has an area of 5,545m² and is currently used as passive open space.

The park is landscaped with a timber decking area, footpaths, gabion walls, seating and rubbish bin facilities.

A routed timber park name sign will be installed to reflect this assignment.

Executive Recommendation

That Wilson Street Reserve at 16 Jury Bend Carey Park be renamed as “Sam’s Park”

Background

At the age of 33 Mr Simo (Sam) Bojanjac emigrated from Yugoslavia to Australia, he left behind his then pregnant wife and three (3) young sons. He arrived in Adelaide to try his hand at mining in Broken Hill NSW. Finding this unsatisfactory he then moved to Western Australia where he initially began work as a railway sleeper cutter in the bushlands near Harvey.

Almost twelve (12) years later, just prior to the commencement of the World War he had raised enough money to finally bring his wife and family out from Yugoslavia where they lived in a tent in the bush for almost two (2) years whilst saving to buy some land in Bunbury.

After purchasing a homestead at the now Forrest Gardens Estate on Blair Street, Sam quickly established a Market Garden on his 96 acre plot where he produced prime fruit and vegetables for the Bunbury District. After several decades the state government resumed the land to build the original Bunbury Regional Hospital which opened in 1966. It was then that Sam moved his family to their Minninup Road homestead where they resided for almost 25 years.

Sam moved to the Bunbury Nursing Home in 1988 where he promptly started a vegetable garden within the first week of his stay. To this day the nursing home still produces many of its own fresh fruit and vegetables for the residents.

Mr Simo (Sam Bojanjac) had market gardens in Bunbury for over 40 years where he played an integral part in the local community. His legacy lives on in Bunbury through his grandchildren and great grandchildren.

Page 84 Draft Council Agenda Briefing 20 March 2012

Officer Comments

Not Applicable

Analysis of Financial and Budget Implications

The renaming proposal has minimal financial or budget implications. The fabrication and installation of the routed timber sign will be in the vicinity of $500.00

Strategic Relevance

Not Applicable

Community Consultation

No public consultation has been undertaken

Councillor/Officer Consultation

Councillor Judy Jones has requested that the Wilson Street Reserve be renamed as “Sam’s Park” in memorial to Mr Simo (Sam) Bojanjac.

Council Policy Compliance

The proposal does not contravene any Council policies or work procedures. All applications are to be resolved by Council for addition to Council’s Street name / Reserve Register.

Legislative Compliance

The proposal does not contravene any legislative requirements. Council is required to make a resolution to accept the renaming of Wilson Street Reserve to Sam’s Park. Once accepted a formal application will be made to the Department of Land Administration’s Geographic Names Committee for authorisation.

Delegation of Authority

Approval from the Geographe Naming Committee is not required as the parcel of land is less than one (1) hectare or heritage listed, the Geographe Naming Committee are to be informed of any changes to update their records and maps.

Relevant Precedents

In March 2004 a Council Decision (68/04) was carried that the names of ‘Mason’, ‘Caruso’ and ‘McGeary’ be added to the Reserved Street names Register.

In 2010 Hudson Road East playground was renamed Mason Playground.

Page 85 Draft Council Agenda Briefing 20 March 2012

12. Advisory Committee Minutes to be Noted

12.1 Minutes – Community Access Committee

File Ref: A01145 Applicant/Proponent: Internal Report Author: Bronwyn Muller, Community Access Project Officer Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Appendix MTBN-1, MTBN-2

The minutes of a meeting of the Community Access Committee held on 2 February 2012, are attached at Appendix MTBN-1.

The (draft) minutes of a meeting of the Community Access Committee held on 17 February 2012, are attached at Appendix MTBN-2.

For Council information only

Executive Recommendation

1. The minutes of a meeting of the Community Access Committee held on 2 February 2012, be noted. 2. The (draft) minutes of a meeting of the Community Access Committee held on 17 February 2012, be noted.

Page 86 Draft Council Agenda Briefing 20 March 2012

12.2 Minutes – City Promotions Committee

File Ref: A03402 Applicant/Proponent: Internal Report Author: Paul Hayward, Manager Visitor Centre Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Appendix MTBN-3, MTBN-4, MTBN-5

The minutes of a meeting of the City Promotions Committee held on 19 September 2011, are attached at Appendix MTBN-3.

The minutes of a meeting of the City Promotions Committee held on 21 November 2011, are attached at Appendix MTBN-4.

The minutes of a meeting of the City Promotions Committee held on 15 February 2012, are attached at Appendix MTBN-5.

For Council information only

Executive Recommendation

1. The minutes of a meeting of the City Promotions Committee held on 19 September 2011, be noted. 2. The minutes of a meeting of the City Promotions Committee held on 21 November 2011, be noted. 3. The minutes of a meeting of the City Promotions Committee held on 15 February 2012, be noted.

Page 87 Draft Council Agenda Briefing 20 March 2012

12.3 Minutes – Youth Advisory Council

File Ref: A00773 Applicant/Proponent: Internal Report Author: Andrew Rigg, Youth Development Officer Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Appendix MTBN-6, MTBN-7

The minutes of a meeting of the Youth Advisory Council held on 7 December 2011, are attached at Appendix MTBN-6.

The minutes of a meeting of the Youth Advisory Council held on 1 February 2012, are attached at Appendix MTBN-7.

For Council information only

Executive Recommendation

1. The minutes of a meeting of the Youth Advisory Council held on 7 December 2011, be noted. 2. The minutes of a meeting of the Youth Advisory Council held on 1 February 2012, be noted.

Page 88 Draft Council Agenda Briefing 20 March 2012

12.4 Minutes – Heritage Advisory Committee

File Ref: A03335 Applicant/Proponent: Internal Report Author: Leigh Barrett, Strategic Planning Officer (Heritage) Executive: Bob Karszkewych, Director Planning and Development Services Attachments: Appendix MTBN-8,

The minutes of a meeting of the Heritage Advisory Committee 15 February 2012, are attached at Appendix MTBN-8.

For Council information only

Executive Recommendation

The minutes of a meeting of the Heritage Advisory Committee held on 15 February 2012, be noted.

Page 89 Draft Council Agenda Briefing 20 March 2012

12.5 Minutes – Bunbury Airport Advisory Committee

File Ref: F00080 Applicant/Proponent: Internal Report Author: Nigel Archibald, Airport Reporting Officer Executive: Phil Harris, Director Works and Services Attachments: Appendix MTBN-9,

The minutes of a meeting of the Bunbury Airport Advisory Committee held on 23 February 2012, are attached at Appendix MTBN-9.

For Council information only

Executive Recommendation

The minutes of a meeting of the Bunbury Airport Advisory Committee held on 23 February 2012, be noted.

Page 90 Draft Council Agenda Briefing 20 March 2012

12.6 Minutes – City of Bunbury Museum Advisory Committee

File Ref: A04505 Applicant/Proponent: Internal Report Author: Lauretta Davies, Museum Curator Executive: Stephanie Addison-Brown, Director Community and Customer Services Attachments: Appendix MTBN-10,

The minutes of a meeting of the City of Bunbury Museum Advisory Committee held on 1 March 2012, are attached at Appendix MTBN-10.

For Council information only

Executive Recommendation

The minutes of a meeting of the City of Bunbury Museum Advisory Committee held on 1 March 2012, be noted.

Page 91 Draft Council Agenda Briefing 20 March 2012

13. Items to be Noted (No Discussion)

13.1 Building Applications – 1 to 31 January 2012

File Ref: A00566 Applicant/Proponent: Internal Report Author: Gary Fitzgerald, Manager Development Services Executive: Bob Karaszkewych, Director Planning and Development Services Attachments: Appendix ITBN-1

For the information of elected members, a list of Building Applications issued for the Month of January 2012, is attached at Appendix ITBN-1.

Any queries concerning the list should be directed to the Manager Development Services.

For Council information only.

Executive Recommendation

The list of Building Applications issued for the month of January 2012 be noted.

Page 92 Draft Council Agenda Briefing 20 March 2012

13.2 Schedule of Accounts Paid for the Period 1 to 29 February 2012

File Ref: A00083 Applicant/Proponent: Internal Report Author: David Ransom, City Accountant Executive: Wayne Wright, Director Corporate Services Attachments: Appendix ITBN-2

The City of Bunbury "Schedule of Accounts Paid" covering the period 1 to 29 February 2012 is attached at Appendix ITBN-2. The schedule contains details of the following transactions:

1. Municipal Account - payments totalling $3,741,816.36

2. Advance Account - payments totalling $2,307,379.46

3. Trust Account - payments totalling $8,553.24

4. Visitor Information Centre Trust Account - payments totalling $20,682.45

5. Bunbury-Harvey Regional Council Municipal Account - payments totalling $103,519.49

6. Bunbury-Harvey Regional Council Advance Account - payments totalling $60,335.39

For Committee/Council Information Only.

Executive Recommendation

The Schedule of Accounts Paid for period 1 to 31 February 2012 be noted.

Page 93 Draft Council Agenda Briefing 20 March 2012

13.3 Councillor Reports – Councillor Murray Cook

File Ref: A00566 Applicant/Proponent: Councillor Murray Cook Author: Councillor Murray Cook Executive: Andrew Brien, Chief Executive Officer Attachments: Appendix ITBN-3, ITBN-4, ITBN-5

Councillor Murray Cook attended three (3) training sessions and has provided a report on each course.

The report from New Councillor Training Seminar held 2 February 2012 is attached at Appendix ITBN-3.

The report from Councillor Roles and Responsibilities held 8 March 2012 is attached at Appendix ITBN-4.

The report form Ethics and Conduct of an Elected Member held 9 March 2012 is attached at Appendix ITBN-5.

For Council information only.

Executive Recommendation

The following reports from Councillor Murray Cook be received and noted: 1. New Councillor Training Seminar held 2 February 2012. 2. Councillor Roles and Responsibilities held 8 March 2012. 3. Ethics and Conduct of an Elected Member held 9 March 2012.

Page 94 Draft Council Agenda Briefing 20 March 2012

13.4 Councillor Reports – Councillor Ross Slater

File Ref: A Applicant/Proponent: Councillor Ross Slater Author: Councillor Ross Slater Executive: Andrew Brien, Chief Executive Officer Attachments: Appendix ITBN-6

In accordance with Council Decision 14/12 Councillor Ross Slater attended the Australian Coastal Councils Conference in Hobart 5 – 7 March 2012. He has provided a report on the Conference and a copy of the report is attached at Appendix ITBN-6

For Council information only.

Executive Recommendation

The report on the Australian Coastal Conference held 5 to 7 March 2012 in Hobart provided by Councillor Ross Slater be accepted and noted.

Page 95 Draft Council Agenda Briefing 20 March 2012

14. Motions on Notice

Page 96 Draft Council Agenda Briefing 20 March 2012

15. Urgent Business

Page 97 Draft Council Agenda Briefing 20 March 2012

16. Confidential Business as Stipulated under Section 5.23(2) of the Local Government Act 1995

16.1 Tender RFT 2011 2012–18 – Bunbury Timber Jetty - Deconstruction / Demolition and New Construction

File Ref: A05393 Applicant/Proponent: City of Bunbury Author: Jason Gick, Manager Engineering Executive: Phil Harris, Director Works and Services Attachments: Confidential Reports DWS-9, DWS-10, DWS-11

A confidential report and recommendation has been circulated to members under separate cover (Confidential Report DWS-9).

Page 98 Draft Council Agenda Briefing 20 March 2012

16.2 Tender RFT 2011 2012-17 Lake King Drainage Basin Upgrade

File Ref: A04191 Applicant/Proponent: Internal report Author: Mark Robson, Contract Co-ordinator Director: Phil Harris, Director Works and Services Attachments: Confidential Report DWS-12

Summary

The City of Bunbury has advertised for a suitably qualified and experienced Civil Works contractor to undertake remedial works to the Lake King Drainage Basin which is located at the rear of the Greek Orthodox Church at the corner of Forrest and Buswell Street East Bunbury. The contractor is required to commence site works in April 2012 and will be expected to complete all onsite works within a four week period.

Executive Recommendation

Council accepts the tendered lump sum fee submitted by Geographe Civil Pty Ltd being for the remedial works to the Lake King drainage basin.

Background

Tender documents were prepared and advertised in South Western Times on the 26 January 2012 and in the West Australian newspapers on the 21 January 2012. Tenders closed at 3:00pm on Thursday, 16 February 2012. The City's Contract Co- ordinator and Senior Engineering Technical Officer opened the tender box. A total of ten (10) interested companies had requested and received the tender documents.

By closing one (1) tender response was received, as follows.

- Geographe Civil - 11 Hensen Street, Davenport WA

An evaluation panel comprising the City’s Senior Engineering Technical Officer, Engineering Officer and a Consultant Civil Engineer assessed the responses.

The tenders were evaluated using the following criteria: - Compliance - Qualitative - Price

Price

Evaluation of the tender price (and ranking) has been assessed but because the results are "commercial in confidence" details are listed in the attached Confidential Report DWS-12 (for Council Members only).

Council Policy Compliance

The tender process complies with the requirements of the City's Work Procedure WP4.12 "Tender Procedure and Associated Legislation."

Page 99 Draft Council Agenda Briefing 20 March 2012

Council's CD2 "Purchasing - Local Preference Policy" was applied during evaluation of the tender but did not affect the outcome or tendered price.

Legislative Compliance

Advertising and processing of tenders was conducted in accordance with the Local Government (Function and General) Regulations 1996, Part 4 "Tenders for Providing Goods or Services".

Officer Comments

Based on the panels evaluation of the tender documents submitted by Geographe Civil this company has satisfied the evaluation panels requirements and have provided the City with a price that is consistent with the preliminary project costings.

Analysis of Financial and Budget Implications

The tendered amount slightly exceeds the budgeted amount due to the requirements of the Acid Sulphate Soil Management Plan. Funding has been provided from Councils Drainage Preservation fund.

Delegation of Authority

The total costs of this contract exceeds $100,000 Therefore it has been dealt with in accordance with Local Government (Functions and General) Regulations 1996 (Part 4 - Tenders for Providing Goods or Services).

Page 100 Draft Council Agenda Briefing 20 March 2012

17. Close of Meeting

Page 101 APPENDIX CEO-1

CITY OF BUNBURY Draft Standing Orders Local Law 2012

City of Bunbury Return to Item 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

WESTERN AUSTRALIA ______

Local Government Act 1995

CITY OF BUNBURY

Draft Standing Orders Local Law 2012

Table of Contents

Part 1 - Preliminary ...... 6 1.1 Citation ...... 6 1.2 Commencement ...... 6 1.3 Application and intent...... 6 1.4 Interpretation ...... 6 1.5 Repeal...... 7 Part 2 – Establishment and membership of committees ...... 7 2.1 Establishment of committees...... 7 2.2 Types of committees...... 7 2.3 Delegation of some powers and duties to certain committees...... 7 2.4 Limits on delegation of powers and duties to certain committees ...... 7 2.5 Appointment of committee members...... 7 2.6 Tenure of committee membership ...... 7 2.7 Resignation of committee members...... 7 2.8 Register of delegations to committees...... 7 2.9 Committees to report ...... 7 Part 3 - Calling and convening meetings...... 8 3.1 Ordinary and special Council meetings ...... 8 3.2 Calling Council meetings...... 8 3.3 Convening Council meetings...... 8 3.4 Calling committee meetings...... 8 3.5 Public notice of meetings ...... 8 Part 4 – Presiding Member and quorum ...... 8 Division 1: Who presides...... 8 4.1 Who presides ...... 8 4.2 When the Deputy Mayor/Deputy President can act ...... 8 4.3 Who acts if no Mayor/President ...... 8 4.4 Election of Presiding Members of committees...... 8 4.5 Election of Deputy Presiding Members of committees...... 8 4.6 Functions of Deputy Presiding Members...... 8 4.7 Who acts if no Presiding Member...... 8 Division 2 – Quorum...... 9 4.8 Quorum for meetings ...... 9 4.9 Reduction of quorum for Council meetings ...... 9 4.10 Reduction of quorum for committee meetings ...... 9 4.11 Procedure where no quorum to begin a meeting ...... 9 4.12 Procedure where quorum not present during a meeting...... 9 4.13 Names to be recorded ...... 9 Part 5 - Business of a meeting ...... 9 5.1 Business to be specified...... 9 5.2 Order of business ...... 9 5.3 Motions of which previous notice has been given...... 10 5.4 New business of an urgent nature...... 10

5.5 Adoption by exception resolution...... 11 Part 6 - Public participation...... 11 6.1 Meetings generally open to the public...... 11 6.2 Meetings not open to the public ...... 11 6.3 Question time for the public ...... 11 6.4 Question time for the public at certain meetings ...... 11 6.5 Minimum question time for the public...... 11 6.6 Procedures for question time for the public...... 11 6.7 Other procedures for question time for the public ...... 11 6.8 Distinguished visitors ...... 13 6.9 Deputations ...... 13 6.10 Petitions ...... 13 6.11 Presentations ...... 13 6.12 Participation at committee meetings ...... 14 6.13 Council may meet to hear public submissions...... 14 6.14 Public Inspection of agenda materials ...... 14 6.15 Confidentiality of information withheld...... 14 6.16 Recording of proceedings ...... 15 6.17 Prevention of disturbance ...... 15 Part 7 - Questions by Members...... 15 7.1 Questions by Members...... 15 Part 8 – Conduct of Members ...... 16 8.1 Members to be in their proper places...... 16 8.2 Respect to the Presiding Member ...... 16 8.3 Titles to be used ...... 16 8.4 Advice of entry or departure ...... 16 8.5 Members to indicate their intention to speak...... 16 8.6 Priority of speaking...... 16 8.7 Presiding Member may take part in debates...... 16 8.8 Relevance...... 16 8.9 Speaking twice...... 16 8.10 Duration of speeches...... 17 8.11 No speaking after conclusion of debate...... 17 8.12 No interruption ...... 17 8.13 Personal explanations ...... 17 8.14 No reopening of discussion...... 17 8.15 Adverse reflection...... 17 8.16 Withdrawal of offensive language...... 17 Part 9 - Preserving order...... 18 9.1 Presiding Member to preserve order...... 18 9.2 Point of order...... 18 9.3 Procedures on a point of order...... 18 9.4 Calling attention to breach ...... 18 9.5 Ruling by the Presiding Member...... 18 9.6 Continued breach of order ...... 18 9.7 Right of Presiding Member to adjourn...... 19 Part 10 - Debate of substantive motions ...... 19 10.1 Motions to be stated and in writing ...... 19 10.2 Motions to be supported...... 19 10.3 Unopposed business ...... 19 10.4 Only one substantive motion at a time...... 19 10.5 Order of call in debate ...... 19 10.6 Limit of debate ...... 19 10.7 Member may require question to be read...... 20 10.8 Consent of seconder required for alteration...... 20

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10.9 Order of amendments...... 20 10.10 Form of an amendment ...... 20 10.11 Amendment must not negate original motion ...... 20 10.12 Relevance of amendments ...... 20 10.13 Mover of motion may speak on amendment...... 20 10.14 Effect of an amendment ...... 20 10.15 Withdrawal of motion or amendment...... 20 10.16 Right of reply ...... 20 Part 11 - Procedural motions ...... 22 11.1 Permissible procedural motions ...... 22 11.2 No debate ...... 22 11.3 Who may move...... 22 11.4 Procedural motions - right of reply on substantive motion...... 22 11.5 Meeting to proceed to the next item of business...... 22 11.6 Debate to be adjourned...... 22 11.7 Meeting now adjourn...... 22 11.8 Question to be put ...... 23 11.9 Member to be no longer heard...... 23 11.10 Ruling of the Presiding Member to be disagreed with ...... 23 Part 12 - Disclosure of interests...... 23 12.1 Disclosure of interests ...... 23 Part 13 - Voting ...... 23 13.1 Question - when put...... 23 13.2 Voting ...... 23 13.3 Majorities required for decisions ...... 23 13.4 Method of taking vote...... 23 Part 14 – Minutes of meetings ...... 24 14.1 Keeping of minutes ...... 24 14.2 Content of minutes ...... 24 14.3 Public inspection of unconfirmed minutes ...... 24 14.4 Confirmation of minutes...... 24 Part 15 - Adjournment of meeting...... 24 15.1 Meeting may be adjourned ...... 24 15.2 Effect of adjournment...... 24 Part 16 – Revoking or changing decisions ...... 24 16.1 Requirements to revoke or change decisions...... 24 16.2 Limitations on powers to revoke or change decisions...... 24 16.3 Implementing a decision...... 25 Part 17 - Suspension of Local Laws ...... 25 17.1 Suspension of Local Laws ...... 25 17.2 Where Local Laws do not apply...... 25 17.3 Cases not provided for in Local Laws ...... 25 Part 18 - Meetings of electors ...... 26 18.1 Electors' general meetings...... 26 18.2 Matters for discussion at electors' general meetings...... 26 18.3 Electors' special meetings...... 26 18.4 Requests for electors' special meetings ...... 26 18.5 Convening electors' meetings ...... 26 18.6 Who presides at electors' meetings...... 26 18.7 Procedure for electors' meetings ...... 26 18.8 Participation of non-electors ...... 26 18.9 Voting at electors' meetings...... 26 18.10 Minutes of electors' meetings ...... 26 18.11 Decisions made at electors' meetings...... 26 Page 4

Part 19 – Briefings and other informal meetings...... 27 19.1 Briefings and other informal meetings...... 27 Part 20 - Enforcement ...... 27 20.1 Penalty for Breach...... 27 20.2 Who can prosecute ...... 27 Part 21 – Common Seal ...... 27 21.1 City’s Common Seal...... 27

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LOCAL GOVERNMENT ACT 1995

CITY OF BUNBURY

STANDING ORDERS LOCAL LAW 2012

Under the powers conferred by the Local Government Act 1995 and under all other relevant powers, the City of Bunbury resolved on [INSERT DATE] to make the following local law.

Part 1 - Preliminary

1.1 Citation (1) This local law may be cited as the City of Bunbury Standing Orders Local Law 2012.

1.2 Commencement By virtue of section 3.14 of the Act, these Local Laws come into operation 14 days after the date of their publication in the Government Gazette.

1.3 Application and intent (1) These Local Laws provide rules and guidelines which apply to the conduct of all meetings (whether formal or informal) of the Council, its and its committees and to meetings of electors. (2) All meetings are to be conducted in accordance with the Act, the Regulations and these Local Laws. (3) These Local Laws are intended to result in: (a) Better decision-making by the Council and committees; (b) The orderly conduct of meetings dealing with Council business; (c) Better understanding of the process of conducting meetings; and (d) The more efficient and effective use of time at meetings.

1.4 Interpretation (1) In these Local Laws unless the context otherwise requires:

“absolute majority” has the meaning given to it in the Act; “75% majority” has the meaning given to it in the Act; “Act” means the Local Government Act 1995; “CEO” means the Chief Executive Officer of the Local Government; “City” means the City of Bunbury, “committee” means a committee of the Council established under section 5.8 of the Act; “committee meeting” means a meeting of a committee; “Council” means the Council of the City of Bunbury, “Employee” means an employee of the City of Bunbury, “Local Government” means the City of Bunbury, “Mayor/President” means the Mayor/President of the Local Government or other Presiding Member at a Council meeting under section 5.6 of the Act; “meeting” means a meeting of the Council or a committee, as the context requires; “Member” has the meaning given to it in the Act; “Presiding Member” means: (a) in respect of the Council, the person presiding under section 5.6 of the Act; and (b) in respect of a committee, the person presiding under sections 5.12, 5.13, and 5.14 of the Act; “Regulations” means the Local Government (Administration) Regulations 1996; “simple majority” means more than 50% of the members present and voting; and, Page 6

“substantive motion” means an original motion or an original motion as amended, but does not include an amendment or a procedural motion.

(2) Unless otherwise defined in these Local Laws, the terms and expressions used in these Local Laws are to have the meaning given to them in the Act and Regulations.

1.5 Repeal (1) The following Local Laws are repealed: The City of Bunbury Local Law “Standing Orders” 1999, published in the Government Gazette 13/01/2000 is repealed.

Part 2 – Establishment and membership of committees

2.1 Establishment of committees (1) The establishment of committees is dealt with in the Act.

(2) A Council resolution to establish a committee under section 5.8 of the Act is to include: (a) the terms of reference of the committee; (b) the number of council members, employees and other persons to be appointed to the committee; (c) the names or titles of the council members and employees to be appointed to the committee; (d) the names of other persons to be appointed to the committee or an explanation of the procedure to be followed to determine the appointments; and (e) details of the delegation of any powers or duties to the committee under section 5.16 of the Act. (3) These Local Laws are to apply to the conduct of committee meetings.

2.2 Types of committees The types of committees are dealt with in the Act.

2.3 Delegation of some powers and duties to certain committees The delegation of some powers and duties to certain committees is dealt with in the Act.

2.4 Limits on delegation of powers and duties to certain committees The limits on the delegation of powers and duties to certain committees are dealt with in the Act.

2.5 Appointment of committee members The appointment of committee members is dealt with in the Act.

2.6 Tenure of committee membership Tenure of committee membership is dealt with in the Act.

2.7 Resignation of committee members The resignation of committee members is dealt with in the Regulations.

2.8 Register of delegations to committees The register of delegations to committees is dealt with in the Act.

2.9 Committees to report A committee: (a) is answerable to the Council; and (b) is to report on its activities when, and to the extent, required by the Council.

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Part 3 - Calling and convening meetings

3.1 Ordinary and special Council meetings (1) Ordinary and special Council meetings are dealt with in the Act. (2) An ordinary meeting of the Council held on a monthly basis or otherwise as determined by the Council, is for the purpose of considering and dealing with the ordinary business of the Council. (3) A special meeting of the Council is held for the purpose of considering and dealing with Council business that is urgent, complex in nature, for a particular purpose or confidential.

3.2 Calling Council meetings The calling of Council meetings is dealt with in the Act.

3.3 Convening Council meetings (1) The convening of a Council meeting is dealt with in the Act. (2) Subject to subclause (3), the CEO is to give at least 72 hours notice, for the purposes of section 5.5, in convening a special meeting of the Council. (3) Where, in the opinion of the Mayor/President or at least one-third of the Members, there is a need to meet urgently, the CEO may give a lesser period of notice of a special Council meeting.

3.4 Calling committee meetings The CEO is to call a meeting of any committee when requested by the Mayor/President, the Presiding Member of a committee or any two members of that committee.

3.5 Public notice of meetings Public notice of meetings is dealt with in the Regulations.

Part 4 – Presiding Member and quorum

Division 1: Who presides

4.1 Who presides Who presides at a Council meeting is dealt with in the Act.

4.2 When the Deputy Mayor/Deputy President can act When the Deputy Mayor/Deputy President can act is dealt with in the Act.

4.3 Who acts if no Mayor/President Who acts if there is no Mayor/President is dealt with in the Act.

4.4 Election of Presiding Members of committees The election of Presiding Members of committees and their deputies is dealt with in the Act.

4.5 Election of Deputy Presiding Members of committees The election of Deputy Presiding Members of committees is dealt with in the Act.

4.6 Functions of Deputy Presiding Members The functions of Deputy Presiding Members are dealt with in the Act.

4.7 Who acts if no Presiding Member Who acts if no Presiding Member is dealt with in the Act.

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Division 2 – Quorum

4.8 Quorum for meetings The quorum for meetings is dealt with in the Act.

4.9 Reduction of quorum for Council meetings The power of the Minister to reduce the number for a quorum and certain majorities is dealt with in the Act.

4.10 Reduction of quorum for committee meetings The reduction of a quorum for committee meetings is dealt with in the Act.

4.11 Procedure where no quorum to begin a meeting The procedure where there is no quorum to begin a meeting is dealt with in the Regulations.

4.12 Procedure where quorum not present during a meeting If at any time during a meeting a quorum is not present, the Presiding Member is: (a) immediately to suspend the proceedings of the meeting for a period of up to 15 minutes; and (b) if a quorum is not present at the expiry of that period, the Presiding Member is to adjourn the meeting to some future time or date.

4.13 Names to be recorded At any meeting: (a) at which there is not a quorum present; or (b) which is adjourned for want of a quorum, the names of the Members then present are to be recorded in the minutes.

Part 5 - Business of a meeting

5.1 Business to be specified (1) No business is to be transacted at any ordinary meeting of the Council other than that specified in the agenda, without the approval of the Presiding Member or the Council. (2) No business is to be transacted at a special meeting of the Council other than that given in the notice as the purpose of the meeting. (3) Subject to subclause (4), no business is to be transacted at an adjourned meeting of the Council other than that : (a) specified in the notice of the meeting which had been adjourned; and (b) which remains unresolved. (4) Where a meeting is adjourned to the next ordinary meeting of the Council then, unless the Council resolves otherwise, the business unresolved at the adjourned meeting is to be dealt with before considering Reports (Item 10) at that ordinary meeting.

5.2 Order of business (1) Unless otherwise decided by the Council the order of business at any ordinary meeting of the Council is to be as follows: 1. Declaration of Opening/Announcement of Visitors 2. Disclaimer 3. Announcements from the Presiding Member 4. Attendance 4.1 Apologies 4.2 Approved leave of absence 5. Declaration of interest 6. Public Question Time 6.1 Response to previous public questions taken on notice 6.2 Public question time 7. Confirmation of minutes and tabling of notes of briefings and other meetings under clause 19.1 Page 9

8. Presentations 8.1 Petitions 8.2 Presentations 8.3 Deputations 8.4 Council Delegates' reports 8.5 Conference Delegate’s reports 9. Method of dealing with agenda business 10. Reports 11. Applications for leave of absence 12. Motions of which previous notice has been given 13. Questions from Members 13.1 Response to previous questions from Members taken on notice 13.2 Questions from Members 14. New business of an urgent nature introduced by decision of the meeting 15. Meeting closed to public 15.1 Matters for which the meeting may be closed 15.2 Public reading of resolutions that may be made public 15. Closure (2) Unless otherwise decided by the Council, the order of business at any special meeting of the Council is to be the order in which that business stands in the agenda of the meeting. (3) In determining the order of business for any meeting of the Council, the provisions of the Act and Regulations relating to the time at which public question time is to be held are to be observed. [See section 5.24 of the Act; and regulations 6 & 7 of the Regulations]

5.3 Motions of which previous notice has been given (1) Unless the Act, Regulations or these Local Laws otherwise provide, a Member may raise at a meeting such business as he or she considers appropriate, in the form of a motion, of which notice has been given in writing to the CEO and which has been included on the agenda. (2) A notice of motion under subclause (1) is to be given at least 7 clear working days before the meeting at which the motion is moved. (3) A notice of motion is to relate to the good governance of the district. (4) The CEO - (a) may, with the concurrence of the Mayor/President, may exclude from the agenda paper any notice of motion deemed to be, or likely to involve, a breach of any of these Local Laws or any other written law; (b) will inform Members on each occasion that a notice has been excluded and the reasons for that exclusion; (c) may, after consultation with the Member where this is practicable, make such amendments to the form but not the substance as will bring the notice of motion into due form; and (d) may provide to the Council relevant and material facts and circumstances pertaining to the notice of motion on such matters as policy, budget and law. (5) A motion of which notice has been given is to lapse unless: (a) the Member who gave notice of it, or some other Member authorised by the originating Member in writing, moves the motion when called on; or (b) the Council on a motion agrees to defer consideration of the motion to a later stage or date. (6) If a notice of motion is given and lapses under subclause (5), notice of a motion in the same terms or to the same effect is not to be given again for at least 3 months from the date of such lapse.

5.4 New business of an urgent nature (1) In cases of extreme urgency or other special circumstances, matters may, on a motion by the Presiding Member that is carried by the meeting, be raised without notice and decided by the meeting.

(2) In subclause (1), 'cases of extreme urgency or other special circumstances' means matters that have arisen after the preparation of the agenda that are

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considered by the Presiding Member to be of such importance and urgency that they are unable to be dealt with administratively by the Local Government and must be considered and dealt with by the Council before the next meeting.

5.5 Adoption by exception resolution (1) In this clause 'adoption by exception resolution' means a resolution of the Council that has the effect of adopting, for a number of specifically identified reports, the employee recommendation as the Council resolution. (2) Subject to subclause (3), the Local Government may pass an adoption by exception resolution. (3) An adoption by exception resolution may not be used for a matter: (a) that requires a 75% majority or a special majority; (b) in which an interest has been disclosed; (c) that has been the subject of a petition or deputation; (d) that is a matter on which a Member wishes to make a statement; or (e) that is a matter on which a Member wishes to move a motion that is different to the recommendation.

Part 6 - Public participation

6.1 Meetings generally open to the public Meetings being generally open to the public is dealt with in the Act.

6.2 Meetings not open to the public (1) The CEO may, at any time, recommend that a meeting or part of a meeting be closed to members of the public. (2) The Council or a committee, in one or more of the circumstances dealt with in the Act, may at any time, by resolution, decide to close a meeting or part of a meeting. (3) If a resolution under subclause (2) is carried: (a) the Presiding Member is to direct everyone to leave the meeting except: (i) the Members; (ii) the CEO; and (iii) any employee specified by the Presiding Member; and (b) the meeting is to be closed to the public until, at the conclusion of the matter justifying the closure of the meeting to the public, the Council or the committee, by resolution, decides otherwise. (4) A person who fails to comply with a direction under subclause (3)(a) may, by order of the Presiding Member, be removed from the meeting. (5) While the resolution under subclause (2) remains in force, the operation of clause 8.9 is to be suspended until the Council or the committee, by resolution, decides otherwise. (6) A resolution under this clause may be made without notice. (7) Unless the Council resolves otherwise, once the meeting is reopened to members of the public, the Presiding Member is to ensure that any resolution of the Council made while the meeting was closed is to be read out including a vote of a Member to be included in the minutes.

6.3 Question time for the public Question time for the public is dealt with in the Act.

6.4 Question time for the public at certain meetings Question time for the public at certain meetings is dealt with in the Regulations.

6.5 Minimum question time for the public Minimum question time for the public is dealt with in the Regulations.

6.6 Procedures for question time for the public Procedures for question time for the public are dealt with in the Regulations.

6.7 Other procedures for question time for the public (1) In this clause – Page 11

(a) a “person” means a member of the public; and (b) a question includes a part of a question (so that a question in 3 parts is to be treated as being 3 questions). (2) Unless the Presiding Member determines otherwise, a person may ask up to 3 questions at a meeting. (3) A person who wishes to ask a question at a meeting must – (a) before the commencement of the meeting, complete a question form provided by the City (available from the City’s website, customer service centre and Council Chambers) and place the completed form in the question tray provided by the City; and (b) be present at the meeting when the question is asked. (4) A completed question form must include – (a) the name and residential or contact address of the person who wishes to ask the question; and (b) the terms of no more than 3 questions that the person wishes to ask.

Note – a question form that does not include the residential or contact address of the person is to be treated as correspondence – see clause 6.7(7) below.

(5) In cases of disability or other extenuating circumstances – (a) the City if requested to do so, is to assist a person to complete a question form; and (b) in the absence of that assistance, the Presiding Member may permit a person to ask a question that was not included on a question form. (6) The Presiding Member may decide that a question is out of order, and is not to be recorded or responded to – (a) if the same or a similar question was asked at a previous meeting, a response was provided and the person is directed to the minutes of the meeting at which the response was provided; (b) if it is not in the form of a question or, having regard to its content and length, is essentially a statement or expression of opinion rather than a question; (c) if, in respect of a Council meeting, the question does not relate to a matter affecting the City; (d) if, in respect of a special meeting of the Council, the question does not relate to the purpose of the meeting; (e) if, in respect of a committee meeting, the question does not relate to a function of the committee; or (f) if the question uses an offensive or objectionable expression or is defamatory (7) If, in the opinion of the Presiding Member, a question requires further research or cannot be answered satisfactorily at the meeting, or if a question form does not contain the name and residential or contact address of the person who wishes to ask the question – (a) the Presiding Member may determine that the question is to be treated as correspondence or is to be taken on notice; (b) the CEO, unless of the opinion that a response would divert a substantial and unreasonable portion of the City’s resources away from its other functions, is to ensure that a written response is given as soon as practicable after the meeting to the person who asked the question; and (c) if a question is treated as correspondence, the question, but not the response, is to be recorded in the minutes of the meeting. (8) Unless subclause (6) or (7) applies – (a) the Presiding Member is either to read out each question to ensure that each question is displayed electronically in a form that may be viewed by members of the public attending the meeting. (b) the Presiding Member is to respond personally or is to ask another Member or an employee to respond to the question; and (c) a summary of the question and response is to be recorded in the minutes of the meeting. (9) A response to a question is not to be the subject of any discussion, except that if, in the opinion of a Member, false information or any adverse reflection is Page 12

contained in any question asked or comments made by any member of the public, then (through the Presiding Member) the Member may correct or clarify the matter. (10) The Presiding Member may extend question time for up to 15 minutes after the end of the minimum time for questions.

6.8 Distinguished visitors If a distinguished visitor is present at a meeting of the Council, the Presiding Member may acknowledge the presence of the distinguished visitor at an appropriate time during the meeting, and the presence of that visitor shall be recorded in the minutes.

6.9 Deputations (1) A person or group who completes and submits, with at least 24 hours notice, a “Request for Deputation” application form (available from the City’s website and customer service centre) may be received as a deputation – (a) at an agenda briefing session (b) if the Council determines, at a Council Meeting.

(2) The CEO may either: - (a) approve the request and invite the deputation to attend an agenda briefing under clause 19.1; or (b) refer the request to the Council to decide by simple majority whether or not to receive the deputation and , if so, the meeting or briefing at which it is to be received (3) Unless the council resolves otherwise, a deputation invited to attend a Council meeting or an informal briefing or meeting under clause 19.1: (a) is not to exceed 5 persons, only 2 of whom may address the Council, although others may respond to specific questions from Members; (b) is not to address the Council for a period exceeding 10 minutes without the agreement of the Council; and, (c) additional members of the deputation may be allowed to speak with the leave of the Presiding Member. (4) Any matter which is the subject of a deputation to the Council is not to be decided by the Council until the deputation has completed its presentation.

6.10 Petitions (1) A petition is to - (a) be addressed to the Mayor/President; (b) be made by electors of the district; (c) state the request on each page of the petition; (d) contain the name, address and signature of each elector making the request, and the date each elector signed; (e) contain a summary of the reasons for the request; and (f) state the name of the person to whom, and an address at which, notice to the petitioners can be given. (2) Upon receiving a petition, the Local Government is to: a) receive the petition and submit it to the relevant officer to be included in his or her report deliberations (to be submitted within the next two rounds of Council meetings) on report on the matter that is the topic of the petition, subject to subclause(3). b) If in the opinion of the Presiding Member the subject or topic of the petition does not fall within the jurisdiction of the Council, reject the petition. (3) At any meeting, the Council is not to vote on any matter that is the subject of a petition presented to that meeting, unless: (a) the matter is the subject of a report included in the agenda; and (b) the Council has considered the issues raised in the petition.

6.11 Presentations (1) In this clause, a “presentation” means the acceptance of a gift or an award by the Council on behalf of the Local Government or the community. (2) A presentation may be made to the Council at a meeting only with the prior approval of the CEO. Page 13

6.12 Participation at committee meetings (1) In this clause a reference to a person is to a person who: (a) is entitled to attend a committee meeting; (b) attends a committee meeting; and (c) is not a member of that committee. (2) Without the consent of the Presiding Member, no person is to address a committee meeting. (3) The Presiding Member of a committee may allow a person to make an oral submission to the committee for up to 3 minutes. (4) A person addressing the committee with the consent of the Presiding Member is to cease that address immediately after being directed to do so by the Presiding Member. (5) A person who fails to comply with a direction of the Presiding Member under subclause (4) may, by order of the Presiding Member, be removed from the committee room. (6) The Council may make a policy dealing with the circumstances in which a person may be given consent to address a committee meeting.

6.13 Council may meet to hear public submissions (1) Where an item on the agenda at a Council meeting is contentious and is likely be the subject of a number of deputations, the Council may resolve to meet at another time to provide a greater opportunity to be heard. (2) The CEO and the Mayor/President shall set the time and date of the meeting to provide the opportunity to be heard. (3) Where the Council resolves to meet to provide the opportunity to be heard under subclause (1), the Presiding Member shall: (a) instruct the CEO to provide local public notice of the time and date when the Council will meet to provide an opportunity to be heard; (b) provide a written invitation to attend the meeting to provide the opportunity to be heard to all members of the public who have applied under clause 6.9 to make a deputation on the issue; and (c) cause minutes to be kept of the meeting to provide the opportunity to be heard. (4) A meeting held under subclause (1) shall be conducted only to hear submissions. The council shall not make resolutions at a meeting to provide the opportunity to be heard. (5) At a meeting held under subclause (1), each person making a submission shall be provided with the opportunity to fully state his or her case. (6) A member of the public shall be limited to 10 minutes in making an oral submission, but this period may be extended at the discretion of the Presiding Member. (7) Once every member of the public has had the opportunity to make a submission the Presiding Member is to close the meeting. (8) The CEO is to ensure that a report is included on the agenda of the next Council meeting summarising each submission made at the meeting. (9) The Council must not resolve on the matter that is the subject of a meeting to provide the opportunity to be heard until it has received the CEO’s report under subclause (8).

6.14 Public Inspection of agenda materials The right of the public to inspect the documents referred to, and in accordance with, regulation 14 of the Regulations may be exercised at City of Bunbury Administration Building, 4 Stephen Street Bunbury and on the Local Government’s website.

6.15 Confidentiality of information withheld (1) Information withheld by the CEO from the public under regulation 14(2) of the Regulations is to be: (a) identified in the agenda of a Council meeting under the item “Matters for which meeting may be closed”; (b) marked “Confidential” in the agenda; and

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(c) kept confidential by Employees and Members until the Council resolves otherwise. (2) A member or an employee who has – (a) confidential information under subclause (1); or (b) information that is provided or disclosed for the purpose of or during a meeting, or part of a meeting, that is closed to the public. (c) must not disclose any of that information to any person other than another member or an employee to the extent necessary for the purpose of carrying out his or her duties. Penalty $5,000 (3) Subclause (2) does not prevent a member or employee from disclosing information – (a) at a closed meeting; (b) to the extent specified by the Council and subject to such other conditions as the Council determines; (c) that is already in the public domain; (d) to an officer of the Department; (e) to the Minister; (f) to a legal practitioner (engaged by the Council) for the purpose of obtaining legal advice; or (g) if the disclosure is required or permitted by law.

6.16 Recording of proceedings A person is not to use any electronic, visual or vocal recording device or instrument to record the proceedings of the Council without the permission of the Presiding Member.

6.17 Prevention of disturbance (1) A reference in this clause to a person is to a person other than a member. (2) A person addressing the Council or a committee shall extend due courtesy and respect to the Council or the committee and the processes under which it operates and shall comply with any direction by the Presiding Member. (3) A person present at or observing a meeting shall not create a disturbance at a meeting, by interrupting or interfering with the proceedings, whether by expressing approval or dissent, by conversing or by any other means. (4) A person shall ensure that his or her mobile telephone or audible pager is not switched on or used during any meeting of the Council or committee (5) The Presiding Member may warn a person who fails to comply with tis clause. (6) If – (a) after being warned, the person again acts contrary to this clause, or to these Standing Orders; or (b) a person refuses or fails to comply with a direction by the Presiding Member, the Presiding Member may expel the person from the meeting by ordering him or her to leave the meeting room. (7) A person who is ordered to leave the meeting room and fails to do so may, by order of the Presiding Member, be removed from the meeting room and, if the Presiding Member orders, from the premises.

Part 7 - Questions by Members

7.1 Questions by Members (1) Members may ask questions relating to an item on the notice paper or on matters related to the good government of persons in the district. (2) A Member requesting general information from an employee at a Council meeting may ask a question without notice and with the consent of the Presiding Member, may ask one or more further questions of that employee or another employee present at the meeting. (3) Where possible the employee shall endeavour to answer the question to the best of his or her knowledge and ability, however, if the information is unavailable or the answer requires research or investigation, the employee may ask that - (i) the question be placed on notice for the next meeting of Council; and

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(ii) the answer to the question be given to the Member who asked it within 14 days. (4) Every question and answer - (i) is to be brief and concise; and (ii) is not to be accompanied by argument, expression of opinion or statement of facts, except to the extent necessary to explain the question or answer. (5) In answering any question, an employee may qualify his or her answer and may at a later time in the meeting or at a subsequent meeting alter, correct, add to or otherwise amend the original answer.

Part 8 – Conduct of Members

8.1 Members to be in their proper places (1) At the first meeting held after each election day, the CEO is to allot, conduct a ballot to determine the seating position of each member at the Council table. alphabetically by ward, a position at the Council table to each Member. (2) Each Member is to occupy his or her allotted position at each Council meeting.

8.2 Respect to the Presiding Member After the business of a Council has been commenced, a Member is not to enter or leave the meeting without first paying due respect to the Presiding Member.

8.3 Titles to be used A speaker, when referring to the Mayor/President, Deputy Mayor/Deputy President or Presiding Member, or a Member or Employee, is to use the title of that person's office.

8.4 Advice of entry or departure During the course of a meeting of the Council, a Member is not to enter or leave the meeting without first advising the Presiding Member, in order to facilitate the recording in the minutes of the time of entry or departure.

8.5 Members to indicate their intention to speak A Member of the Council who wishes to speak is to indicate his or her intention to speak by raising his or her hand or by another method agreed by the Council.

8.6 Priority of speaking (1) Where two or more Members indicate, at the same time, their intention to speak, the Presiding Member is to decide which Member is entitled to be heard first. (2) A decision of the Presiding Member under subclause (1) is not open to discussion or dissent. (3) A Member is to cease speaking immediately after being asked to do so by the Presiding Member.

8.7 Presiding Member may take part in debates The Presiding Member may take part in a discussion of any matter before the Council, subject to compliance with these Local Laws.

8.8 Relevance (1) A Member is to restrict his or her remarks to the motion or amendment under discussion, or to a personal explanation or point of order. (2) The Presiding Member, at any time, may: (a) call the attention of the meeting to: (i) any irrelevant, repetitious, offensive or insulting language by a Member; or (ii) any breach of order or decorum by a Member; and (b) direct that Member, if speaking, to discontinue his or her speech. (3) A Member is to comply with the direction of the Presiding Member under subclause (2) by immediately ceasing to speak.

8.9 Speaking twice

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A Member is not to address the Council more than once on any motion or amendment except: (a) as the mover of a substantive motion, to exercise a right of reply; (b) to raise a point of order; or (c) to make a personal explanation.

8.10 Duration of speeches (1) A Member is not to speak on any matter for more than 5 minutes without the consent of the Council which, if given, is to be given without debate. (2) An extension under this clause cannot be given to allow a Member's total speaking time to exceed 10 minutes.

8.11 No speaking after conclusion of debate A Member is not to speak on any motion or amendment: (a) after the mover has replied; or (b) after the question has been put.

8.12 No interruption A Member is not to interrupt another Member who is speaking unless: (a) to raise a point of order (see clause 9.3); (b) to call attention to the absence of a quorum; (c) to make a personal explanation under clause 8.13; or (d) to move a procedural motion that the Member be no longer heard (see clause 11(1)(e) .

8.13 Personal explanations (1) A Member who wishes to make a personal explanation relating to a matter referred to by another Member who is then speaking is to indicate to the Presiding Member his or her intention to make a personal explanation. (2) The Presiding Member is to determine whether the personal explanation is to be heard immediately or at the conclusion of the speech by the other Member. (3) A Member making a personal explanation is to confine his or her observations to a succinct statement relating to a specific part of the speech at which he or she may have been misunderstood.

8.14 No reopening of discussion A Member is not to reopen discussion on any Council decision, except to move that the decision be revoked or changed (see Part 16).

8.15 Adverse reflection (1) A Member is not to reflect adversely on a decision of the Council except on a motion that the decision be revoked or changed (see Part 16). (2) A Member is not: (a) to reflect adversely on the character or actions of another Member or employee; or (b) to impute any motive to a Member or employee, unless the meeting resolves, without debate, that the question then before the meeting cannot otherwise be adequately considered. (3) A Member is not to use offensive or objectionable expressions in reference to any Member, employee or other person. (4) If a Member specifically requests, immediately after their use, that any particular words used by a Member be recorded in the minutes: (a) the Presiding Member is to cause the words used to be taken down and read to the meeting for verification; and (b) the Council may, by resolution, decide to record those words in the minutes.

8.16 Withdrawal of offensive language (1) A Member who, in the opinion of the Presiding Member, uses an expression which: (a) in the absence of a resolution under clause 8.15:

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(i) reflects adversely on the character or actions of another Member or employee; or (ii) imputes any motive to a Member or employee; or (b) is offensive or insulting, must, when directed by the Presiding Member, withdraw the expression and make a satisfactory apology. (2) If a Member fails to comply with a direction of the Presiding Member under subclause (1), the Presiding Member may refuse to hear the Member further on the matter then under discussion and call on the next speaker.

Part 9 - Preserving order

9.1 Presiding Member to preserve order (1) The Presiding Member is to preserve order, and, whenever he or she considers necessary, may call any Member to order. (2) When the Presiding Member speaks during a debate, any Member then speaking, or indicating that he or she wishes to speak, is immediately to sit down and every Member present is to preserve strict silence so that the Presiding Member may be heard without interruption. (3) Subclause (2) is not to be used by the Presiding Member to exercise the right provided in clause 8.7 , but to preserve order.

9.2 Point of order (1) A Member may object, by way of a point of order, only to a breach of: (a) any of these Local Laws; or (b) any other written law. (2) Despite anything in these Local Laws to the contrary, a point of order: (a) takes precedence over any discussion; and (b) until determined, suspends the consideration or discussion of any other matter.

9.3 Procedures on a point of order (1) A Member who is addressing the Presiding Member is not to be interrupted except on a point of order. (2) A Member interrupted on a point of order is to resume his or her seat until: (a) the Member raising the point of order has been heard; and (b) the Presiding Member has ruled on the point of order, and, if permitted, the Member who has been interrupted may then proceed.

9.4 Calling attention to breach A Member may, at any time, draw the attention of the Presiding Member to any breach of these Local Laws.

9.5 Ruling by the Presiding Member (1) The Presiding Member is to rule on any point of order which is raised by either upholding or rejecting the point of order. (2) A ruling by the Presiding Member on a point of order: (a) is not to be the subject of debate or comment; and (b) is to be final unless the majority of Members then present and voting, on a motion moved immediately after the ruling, dissent from the ruling. (3) Subject to a motion of dissent being carried under subclause (2), if the Presiding Member rules that: (a) any motion, amendment or other matter before the meeting is out of order, it is not to be considered further; and (b) a statement made or act done by a Member is out of order, the Presiding Member may require the Member to make an explanation, retraction or apology.

9.6 Continued breach of order If a Member: (a) persists in any conduct that the Presiding Member had ruled is out of order; or Page 18

(b) refuses to make an explanation, retraction or apology required by the Presiding Member under clause 9.5(3), the Presiding Member may direct the Member to refrain from taking any further part in the matter under discussion, other than by voting, and the Member is to comply with that direction.

9.7 Right of Presiding Member to adjourn (1) For the purpose of preserving or regaining order, the Presiding Member may adjourn the meeting for a period of up to 15 minutes. (2) On resumption, the debate is to continue at the point at which the meeting was adjourned. (3) If, at any one meeting, the Presiding Member adjourns the meeting more than once for the purpose of preserving or regaining order, the second or subsequent adjournment may be to a later time on the same day or to another day.

Part 10 - Debate of substantive motions

10.1 Motions to be stated and in writing Any Member who wishes to move a substantive motion or an amendment to a substantive motion: (a) is to state the substance of the motion before speaking to it; and (b) if required by the Presiding Member, is to put the motion or amendment in writing.

10.2 Motions to be supported (1) A substantive motion or an amendment to a substantive motion is not open to debate until it has been seconded. (2) A motion to revoke or change a decision made at a Council meeting is not open to debate unless the motion has the support required under regulation 10 of the Regulations.

10.3 Unopposed business (1) Immediately after a substantive motion has been moved and seconded, the Presiding Member may ask the meeting if any Member opposes it. (2) If no Member opposes the motion, the Presiding Member may declare it carried without debate and without taking a vote. (3) A motion declared carried under this clause is to be recorded in the minutes as a unanimous decision of the Council. (4) If a Member opposes a motion, the motion is to be dealt with under this Part. (5) This clause does not apply to a motion to revoke or change a decision which has been made at a Council meeting (see Part 16).

10.4 Only one substantive motion at a time When a substantive motion is under debate at a meeting of the Council, no further substantive motion is to be accepted. The Council is not to consider more than one substantive motion at any time.

10.5 Order of call in debate The Presiding Member is to call speakers to a substantive motion in the following order: (a) the mover to state the motion; (b) a seconder to the motion; (c) the mover to speak to the motion; (d) the seconder to speak to the motion; (e) a speaker against the motion; (f) a speaker for the motion; (g) other speakers against and for the motion, alternating where possible; and (h) mover takes right of reply which closes debate.

10.6 Limit of debate

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The Presiding Member may offer the right of reply and put a substantive motion to the vote if he or she believes that sufficient discussion has taken place even though all Members may not have spoken.

10.7 Member may require question to be read A Member may require the question or matter under discussion to be read at any time during a debate, but not so as to interrupt any other Member who is speaking.

10.8 Consent of seconder required for alteration The mover of a substantive motion may not alter the wording of the motion without the consent of the seconder.

10.9 Order of amendments Any number of amendments may be proposed to a substantive motion, but when an amendment is moved to a substantive motion, no second or subsequent amendment is to be moved or considered until the first amendment has been withdrawn, carried or lost.

10.10 Form of an amendment An amendment must add, delete, or substitute words to the substantive motion.

10.11 Amendment must not negate original motion An amendment to a substantive motion cannot negate the original motion or the intent of the original motion.

10.12 Relevance of amendments Each amendment is to be relevant to the motion in respect of which it is moved.

10.13 Mover of motion may speak on amendment Any Member may speak during debate on an amendment.

10.14 Effect of an amendment If an amendment to a substantive motion is carried, the motion as amended then becomes the substantive motion, on which any Member may speak and any further amendment may be moved.

10.15 Withdrawal of motion or amendment (1) Subject to subclause (2), the Council may, without debate, grant leave to withdraw a motion or amendment on the request of the mover of the motion or amendment and with the approval of the seconder. (2) Where an amendment has been proposed to a substantive motion, the substantive motion is not to be withdrawn, except by consent of the majority of Members present, until the amendment proposed has been withdrawn or lost.

10.16 Right of reply (1) The mover of a substantive motion has the right of reply. (2) The mover of any amendment to a substantive motion has a right of reply. (3) The right of the reply may only be exercised: (a) where no amendment is moved to the substantive motion – at the conclusion of the discussion on the motion; or (b) where one or more amendments have been moved to the substantive motion – at the conclusion of the discussion on the substantive motion and any amendments. (4) After the mover of the substantive motion has commenced the reply: (a) no other Member is to speak on the question; (b) there is to be no further discussion on, or any further amendment to, the motion. (5) The right of the reply is to be confined to rebutting arguments raised by previous speakers and no new matter is to be introduced. (6) At the conclusion of the right of reply, the substantive motion, or the substantive motion as amended, is immediately to be put to the vote.

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Part 11 - Procedural motions

11.1 Permissible procedural motions In addition to the right to move an amendment to a substantive motion (under Part 10), a Member may move the following procedural motions: (a) that the meeting proceed to the next item of business; (b) that the debate be adjourned (that the matter lie on the table); (c) that the meeting now adjourn; (d) that the question be now put; (e) that the Member be no longer heard; (f) that the ruling of the Presiding Member be disagreed with; (g) that the meeting be closed to the public (see clause 6.2).

Note: for an explanation on the effect of these procedural motion see clauses 11.5 to 11.10

11.2 No debate (1) The mover of a motion specified in paragraph (a), (b), (c), (f) or (g) of clause 11.1 may speak to the motion for not more than five (two) minutes, the seconder is not to speak other than to formally second the motion, and there is to be no debate on the motion. (2) The mover of a motion specified in paragraph (d) or (e) of clause 11.1 may not speak to the motion, the seconder is not to speak other than to formally second the motion, and there is to be no debate on the motion.

11.3 Who may move No person who has moved, seconded, or spoken for or against the substantive motion, or any amendment to the substantive motion, may move any procedural motion which, if carried, would close the debate on the substantive motion or amendment.

11.4 Procedural motions - right of reply on substantive motion The carrying of a procedural motion which closes debate on the substantive motion or amendment and forces a decision on the substantive motion or amendment does not deny the right of reply to the mover of the substantive motion.

11.5 Meeting to proceed to the next item of business The motion “that the meeting proceed to the next business”, if carried, has the effect that: (a) the debate on the substantive motion or amendment ceases immediately; (b) no decision is made on the substantive motion; (c) the Council moves to the next item of business; and (d) there is no requirement for the matter to be raised again for consideration.

11.6 Debate to be adjourned A motion “that the debate be adjourned”: (a) is to state the time to which the debate is to be adjourned; and (b) if carried, has the effect that all debate on the substantive motion or amendment ceases immediately, but continues at the time stated in the motion.

11.7 Meeting now adjourn (1) A Member is not to move or second more than one motion of adjournment during the same sitting of the Council. (2) Before putting the motion for the adjournment of the Council, the Presiding Member may seek leave of the Council to deal first with matters that may be the subject of an adoption by exception resolution (see clause 5.5). (3) A motion “that the meeting now adjourn”: (a) is to state the time and date to which the meeting is to be adjourned; and (b) if carried, has the effect that the meeting is adjourned to the time and date specified in the motion. (4) A meeting adjourned under subclause (3) is to continue from the point at which it was adjourned, unless the Presiding Member or the Council determines otherwise.

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11.8 Question to be put (1) If the motion “that the question be now put”, is carried during debate on a substantive motion without amendment, the Presiding Member is to offer the right of reply and then put the motion to the vote without further debate. (2) If the motion "that the question be now put" is carried during discussion of an amendment, the Presiding Member is to put the amendment to the vote without further debate. (3) This motion, if lost, causes debate to continue.

11.9 Member to be no longer heard If the motion “that the member be no longer heard”, is carried, the speaker against whom the motion has been moved cannot speak further on the current substantive motion, or any amendment relating to it, except to exercise the right of reply if he or she is the mover of the substantive motion.

11.10 Ruling of the Presiding Member to be disagreed with If the motion “that the ruling of the Presiding Member be disagreed with”, is carried, that ruling is to have no effect and the meeting is to proceed accordingly.

Part 12 - Disclosure of interests

12.1 Disclosure of interests Disclosure of interests is dealt with in the Act .

Part 13 - Voting

13.1 Question - when put (1) Immediately after the debate on any question is concluded and the right of reply has been exercised, the Presiding Member - (a) is to put the question to the meeting; and (b) if requested by any Member, is to again state the terms of the question. (2) A Member is not to leave the meeting when the Presiding Member is putting any question.

13.2 Voting Voting is dealt with in the Act and the Regulations.

13.3 Majorities required for decisions The majorities required for decisions of the Council and committees are dealt with in the Act.

13.4 Method of taking vote (1) In taking the vote on any motion or amendment the Presiding Member: (a) is to put the question, first in the affirmative, and then in the negative; (b) may put the question in this way as often as may be necessary to enable him or her to determine whether the affirmative or the negative has the majority of votes; (c) is to count and determine the votes of Members in any way (such as electronically or by a show of hands) that enable a record to be taken of each members vote; and, (d) subject to this clause, is to declare the result. (2) The CEO is to ensure that the minutes record – (a) the name of each member who voted; and (b) whether he or she voted in the affirmative or negative..

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Part 14 – Minutes of meetings

14.1 Keeping of minutes The keeping and confirmation of minutes are dealt with in the Act.

14.2 Content of minutes (1) The content of minutes is dealt with in the Regulations. (2) In addition to the matters required by regulation 11, the minutes of a Council meeting is to include, where an application for approval is refused or the authorisation of a licence, permit or certificate is withheld or cancelled, the reasons for the decision.

14.3 Public inspection of unconfirmed minutes The public inspection of unconfirmed minutes is dealt with in the Regulations.

14.4 Confirmation of minutes (1) When minutes of an ordinary meeting of the Council are distributed for consideration prior to their confirmation at the next meeting, if a Member is dissatisfied with the accuracy of the minutes, the Member may provide the Local Government with a written copy of the alternative wording to amend the minutes no later than 7 clear working days before the next ordinary meeting of the Council. (2) At the next ordinary meeting of the Council, the Member who provided the alternative wording shall, at the time for confirmation of minutes - (a) state the item or items with which he or she is dissatisfied; and (b) propose a motion clearly outlining the alternative wording to amend the minutes. (3) Members must not discuss items of business contained in the minutes, other than discussion as to their accuracy as a record of the proceedings.

Part 15 - Adjournment of meeting

15.1 Meeting may be adjourned The Council may adjourn any meeting: (a) to a later time on the same day; or (b) to any other time on any other day, including a time which coincides with the conclusion of another meeting or event.

15.2 Effect of adjournment Where any matter, motion, debate or meeting is adjourned under these Local Laws: (a) the names of Members who have spoken on the matter prior to the adjournment are to be recorded in the minutes; (b) debate is to be resumed at the next meeting at the point where it was interrupted; and (c) the provisions of clause 8.9 [speaking twice] apply when the debate is resumed.

Part 16 – Revoking or changing decisions

16.1 Requirements to revoke or change decisions The requirements to revoke or change a decision made at a meeting are dealt with in regulation 10 of the Regulations.

16.2 Limitations on powers to revoke or change decisions (1) Subject to subclause (2), the Council or a committee is not to consider a motion to revoke or change a decision: (a) where, at the time the motion is moved or notice is given, any action has been taken under clause 16.3 to implement the decision; or (b) where the decision is procedural in its form or effect. (2) The Council or a committee may consider a motion to revoke or change a decision of the kind described in subclause (1)(a) if the motion is accompanied by

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a written statement of the legal and financial consequences of carrying the motion.

16.3 Implementing a decision (1) In this clause: (a) "authorisation" means a licence, permit, approval or other means of authorising a person to do anything; (b) "implement", in relation to a decision, includes: (i) communicate notice of the decision to a person affected by, or with an interest in, the decision; and (ii) take any other action to give effect to the decision; and (c) "valid notice of revocation motion" means a notice of motion to revoke or change a decision that complies with the requirements of the Act, Regulations and the Local Laws and may be considered, but has not yet been considered, by the Council or a committee as the case may be. (2) Subject to subclause (4), and unless a resolution is made under subclause (3), a decision made at a meeting is not to be implemented by the CEO or any other person until the afternoon of the first business day after the commencement of the meeting at which the decision was made. (3) The Council or a committee may, by resolution carried at the same meeting at which a decision was made, direct the CEO or another person to take immediate action to implement the decision. (4) A decision made at a meeting is not to be implemented by the CEO or any other person: (a) if, before commencing any implementation action, the CEO or that person is given a valid notice of revocation motion; and (b) unless and until the valid notice of revocation motion has been determined by the Council or the committee as the case may be. (5) The CEO is to ensure that members of the public attending the meeting are informed by an appropriate notice that a decision to grant an authorisation: (a) is to take effect only in accordance with this clause; and (b) cannot be acted upon by the person who has been granted the authorisation unless and until the decision has been implemented in accordance with this clause.

Part 17 - Suspension of Local Laws

17.1 Suspension of Local Laws (1) A Member may at any time move that the operation of one or more of the provisions of these Local Laws be suspended. (2) A Member moving a motion under subclause (1) is to state the reasons for the motion but no other discussion is to take place. (3) A motion under subclause (1) which is: (a) seconded; and (b) carried by an absolute majority, is to suspend the operation of the clause or clauses to which the motion relates for the duration of the meeting, unless the meeting earlier resolves otherwise.

17.2 Where Local Laws do not apply (1) In situations where: (a) one or more provisions of these Local Laws have been suspended; or (b) a matter is not regulated by the Act, the Regulations or these Standing Orders, the Presiding Member is to decide questions relating to the conduct of the meeting. (2) The decision of the Presiding Member under subclause (1) is final, except where a motion is moved and carried under clause 11.10.

17.3 Cases not provided for in Local Laws The Presiding Member is to decide questions of order, procedure, debate, or otherwise in cases where these Local Laws, the Act or the Regulations are silent. The decision of Page 25

the Presiding Member in these cases is final, except where a motion is moved and carried under clause 11.10.

Part 18 - Meetings of electors

18.1 Electors' general meetings Electors' general meetings are dealt with in the Act.

18.2 Matters for discussion at electors' general meetings The matters to be discussed at electors' general meetings are dealt with in the Regulations.

18.3 Electors' special meetings Electors' special meetings are dealt with in the Act.

18.4 Requests for electors' special meetings Requests for electors' special meetings are dealt with in the Regulations.

18.5 Convening electors' meetings Convening electors' meetings is dealt with in the Act.

18.6 Who presides at electors' meetings Who presides at electors' meetings is dealt with in the Act.

18.7 Procedure for electors' meetings (1) The procedure for electors' meetings is dealt with in the Act and the Regulations. (2) In exercising his or her discretion to determine the procedure to be followed at an electors' meeting, the Presiding Member is to have regard to these Local Laws.

18.8 Participation of non-electors A person who is not an elector of the Local Government shall not take part in any discussion at an electors' meeting unless the meeting, by resolution, permits the person do so.

18.9 Voting at electors' meetings Voting at electors' meetings is dealt with in the Regulations.

18.10 Minutes of electors' meetings Minutes of electors' meetings are dealt with in the Act.

18.11 Decisions made at electors' meetings Decisions made at electors' meetings are dealt with in the Act.

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Part 19 – Briefings and other informal meetings

19.1 Briefings and other informal meetings (1) The Council may conduct briefings, workshops and other informal meetings. (2) Where the Council conducts briefings, workshops and other informal meetings, the CEO is to- (a) advise all Members of the time, date and place of the meeting; and (b) cause notes of the meeting to be kept. (3) A member who has an interest in a matter to be discussed at a briefing, workshop or other informal meeting is to deal with the interest in accordance with the provisions of Part 12 of these Standing Orders. (4) The Council is not to make a formal resolution at any meeting other than at a Council Meeting or at a meeting of a committee which has delegated authority to do so. (5) The Council is not to meet except at – (a) a Council or committee meeting; (b) a briefing, workshop or informal meeting under this clause; or (c) a meeting to hear public submissions convened under clause 6.13.

Part 20 - Enforcement

20.1 Penalty for Breach A person who breaches a provision of these Local Laws commits an offence. Penalty: $5,000.00 and a daily penalty of $500.00.

20.2 Who can prosecute Who can prosecute is dealt with in the Act.

Part 21 – Common Seal

21.1 City’s Common Seal (1) The CEO is responsible for the safe custody and proper use of the common seal of the City. (2) Each document to which the common seal is affixed must be signed by the CEO or an employee authorised in writing by the CEO. (3) The common seal is to be affixed to any local law which is made by the City. (4) On each occasion the common seal is affixed to a document, the CEO is to have recorded in a register maintained for the purpose – (i) the date the common seal was affixed (ii) the nature of the document; and (iii) the parties described in the document. (5) A person who uses the common seal of the City or a replica without authority commits an offence.

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Dated: [INSERT DATE]

The Common Seal of the City of Bunbury was affixed by the authority of a resolution of Council in the presence of:

Mr David Lawrence Smith Mr Andrew Brien Mayor Chief Executive Officer

Page 28 APPENDIX CEO-2

COUNCIL POLICY

Sister City Policy

Document Type: Council Policy Policy No. CP - Leave Blank Document Chief Executive Officer Last Review Date: Owner: Version 1

POLICY STATEMENT 1. To foster international peace and goodwill. 2. To seek a wider understanding of other nations, their customs and cultures. 3. To promote Bunbury and, where appropriate, assist in fostering economic development, tourism, trade and cultural relations.

POLICY DETAILS

The Council desires to maintain a small number of active sister city relationships, based upon benefits which can accrue, including trade, tourism, cultural, educational and sporting activities.

The Council considers that the abovementioned objectives can be achieved by:- 1. educational, cultural, trade, tourism and sporting exchanges; 2. official visits;

Accordingly, the Council's role will be:- 1. To encourage exchanges; 2. To facilitate and assist visits and exchanges (such as providing letters of introduction to the Sister City); 3. To arrange an exchange of greetings on the occasion of visits from Sister Cities; 4. To facilitate exchange of educational, cultural and promotional material; 5. To encourage students to learn about a Sister City by carrying out school projects on that city; 6. To provide information to visitors from Sister Cities on places of interest. 7. The question as to whether to establish additional sister cities should consider the possibility and benefits to be gained out of City/State Relationships.

In establishing a new relationship the Council is to first establish a Friendship Agreement. The agreement is to be reviewed comprehensively by the Council after a period of five years, or earlier if appropriate, to determine if a Sister City relationship would be beneficial to the City. In order to be considered for a Sister City Relationship the friendship is to have demonstrated considerable activity in the areas of trade, tourism, education, cultural and sporting exchanges.

Furthermore, the Mayor, accompanied by the Chief Executive Officer, may, subject to appropriate provisions being made in the adopted budget, visit the Sister Cities once during the Mayor’s term of office. Upon approval of the Council, Councillors may, subject to appropriate provisions being made in the adopted budget, accompany the Mayor, CEO and appropriate staff.

TRAVEL Travel for official Sister City visits is to be provided by appropriate provision being made in the adopted budget.

Sister City visits should be conducted to groups of cities as suggested below. 1. No more than two grouped visits should occur in any four year term of office of the Mayor. It is the Mayor’s prerogative to determine the timing of Sister City visits. 2. The Mayor, accompanied by the Chief Executive Officer, will lead all official delegations to cities where a formal relationship has been established, or where the establishment of a formal relationship is to be signed. 3. Up to three additional Councillors may accompany the Mayor on each official delegation. To ensure that attendance by Councillors is rotational, the selection of Councillors to join the official delegation is to be determined by:- a). Councillors submitting their interest to join the delegation through the Chief Executive Officer. b) If more than three Councillors submit an advice of interest, then a ballot is to be held by the drawing of names in the presence of those in the ballot. c) If a Councillor has previously joined a delegation, then that Councillor is ineligible to enter the ballot. d) When there is a vacancy within a delegation and multiple nominations are received from Councillors who have already attended a delegation, then the vacancy is to be filled by ballot of those Councillors only. e) When all Councillors have joined a delegation, then the process recommences with all single attendances being zeroed for the selection process described in point c).

A register of delegates attending Sister City visits is to be maintained by the CEO. The CEO is authorised to make the arrangements for official travel under this policy and the expenditure of appropriate funds to meet the costs involved without further reference to the Council.

A Councillor may, as part of other travel, be provided with a letter of introduction to call on a Sister City. Such a call is not considered to be an official Sister City visit and is not to be funded from the Sister City budget. Any travel related to Sister Cities that is not in accordance with this policy is to be formally considered by Council.

DELEGATED AUTHORITIES: Authority No. ___

Origin / Authority Andrew Brien - CEO Item No. Leave blank

Reviews

APPENDIX DCCS-1

From: Jason Gick Sent: Tuesday, 28 February 2012 11:28 AM To: Everybody@Councillors Cc: (CEO) Andrew Brien; Phil Harris; 'BELSTEAD Brett (DSWO)'; 'PALANDRI Lou (PM)' Subject: FW: Eelup Roundabout Pedestrian Access Councillors, The City has met with Main Roads last week to discuss the improvements to pedestrian access around the Eelup Roundabout.

The current situation is that there is no pedestrian access around the existing roundabout except for path provision on the existing Preston River bridges.

Following the construction of this project the following features will exist to improve pedestrian and cycle access:

- Building an off road cycle path from Australind Bypass around the new Robertson Drive slip lane to tie into the future Moorelands Avenue path network - A new 2.5m wide feature bridge across the Preston River linking a new path to Moorlands - Avenue and the Moorelands Estate subdivision - A new path linking the new bridge to the new Robertson Drive slip lane. This path will traverse through the cleared section of the road reserve away from the road and will be lit up for night time use. - Crossing point at Robertson Drive exit over the single lane slip lane and the dual lane carriageway. The location of the crossing has been optimised to ensure maximum visibility and to take advantage of the traffic gaps generated by the signals. - Crossing of the Robertson Drive entry and adjoining slip lane under signal control. - Tying into the City's path network at Roeger Place and directing people towards the existing - Sandridge Road crossing near Martin Street. - Preparing the pedestrian / cycle facilities as part of the Estuary Drive / Koombana Drive signalisation - Building a new link from Koombana Drive to Cantwell Crescent . - Establishing a 3.0m graded verge and 1.0m back of kerb concrete apron around the entire roundabout. This is not a dedicated pedestrian facility, but if a pedestrian or cyclist goes astray they will have a designed surface that they can move along until they reconnect up with the path network. These improvements to the City's pedestrian and cycle networks are significant and will improve the accessibility and safety of people walking and cycling from Moorlands to Bunbury.

Regards

Jason Gick m: 0407 808 366

From: Jason Gick Sent: Monday, 20 February 2012 7:37 AM To: Everybody@Councillors Cc: (CEO) Andrew Brien; Phil Harris Subject: RE: Eelup Roundabout Pedestrian Access

Councillors,

Thank you for your comments on this project. I have requested a meeting with Main Roads this week to investigate the path design and to determine if there are any improvements that we could request.

I have received feedback from some Councillors and will bring these comments to Main Roads. Once I have new information I'll let you know.

Regards

Jason Gick m: 0407 808 366

From: Brendan Kelly [mailto:[email protected]] Sent: Saturday, 18 February 2012 10:50 AM To: Murray Cook Cc: Alan Roberts (Mainroads); Brad Brooksby (Opus); Cr Ross Slater; Darren Spouse; David Smith (Mayor); Gerard Murphy (Police); Gordon Pattenden; Jason Gick; Lisa Gartrell; Paul Cassidy (mainroads); Tegan Studsor; Amanda Mitchell; Gemma Bourne; Maria Sole (RAC Road Safety Champion); Cr Cameron Bridges; Gavan Hayllar Subject: Re: Eelup Roundabout Pedestrian Access

I have discussed this issue with Cr Bridges et al and believe that it is a matter of applying a concentrated effort while nearby works are in progress, e.g. Riverlea, Eelup, Vittoria Road, Glen Iris West, etc. There is an opportunity to act on this matter quickly if the players all focus together. Thanks Cr Cook. Cr Kelly

On Saturday, 18 February 2012, Murray Cook wrote: > Dear RoadWise Members > > As per Cr Bridge's email, below, it has come to our attention that the proposed footpath at Eelup Roundabout will require pedestrians to cross the road at a couple of points without any protection. In other words the path will lead people to an open road and they will then have to use best endeavours (at considerable risk) to cross the road and rejoin

the path after that. > > Cameron is proposing to place on the record that Bunbury City Council write to Mainroads to ensure that crossings are protected - probably at the lights, and he would like your views. > > The attached PDF does not contain any detail but it seems that at least two points pedestrians will be required to cross open roads. Right now there is nothing in place for pedestrians to cross at Eelup - one would think that anything is better than at the present but - it ends up being a duty of care issue. If a path is leading people to an open road, we are leading people to an uncertain future. > > Currently the matter is not on Council's Agenda but Cameron is hoping to have it placed on the list for discussion this Tuesday and resolution on the following. > > Can you please respond to Cameron (his official email address is above) with your views? You are always welcome to attend Council and hear the debate - Tuesday 21, 6pm - be prepared for a late night! > > Many thanks for your help > > Murray 0409 595 858 > > > From: [email protected] > To: [email protected]; [email protected] > CC: [email protected] > Subject: Fwd: Today's resolution- Community Access Committee > Date: Fri, 17 Feb 2012 14:12:57 +0000 > > Hi guys, > As fellow Councillors on the Roadwise committee I thought I should bring this to your attention. I have raised the issue of the dangerous proposed footpath at Eelup roundabout at today's Community Access Committee and as per the excerpt below there was unanimous support to ask the council to raise the issue with MainRoads. > I have enquired as to wether this item can be added to Tuesdays agenda as a Motion on Notice or Urgent Business. I will be at this Agenda Forum but not the Council Meeting the following week. So I am looking for support and hopefully if you agree with the idea you will be happy to move it in my absence? > Murray, I believe you may have the email addresses of the Roadwise Committee members. Did you maybe want to run this past the rest of the committee to get a feel for their general opinion on the issue? > > Kind regards, > Cr Cameron Bridges > City of Bunbury Councillor > NHW Suburb Manager > Glen Iris > 0404 507 169 > Sent from my iPad > Begin forwarded message: > > From: Bronwyn Muller > Date: 17 February 2012 1:33:54 PM AWST > To: Cr Cameron Bridges > Cc: Cr Brendan Kelly > Subject: Today's resolution- Community Access Committee > > Hi Cameron, > > As per the Community Access Committee meeting today, please find the following minutes of the resolution for item 5.3. I hope this provides what you need; if not, please let me know and we can discuss it further. In the meantime I will be working on the overall minutes for the meeting. > > 5.3 Proposed pedestrian path for Eelup Roundabout

Cr Bridges advised the Community Access Committee that Main Roads recently briefed Council about the progress of works at Eelup Roundabout, including plans for a proposed pedestrian path. There were concerns raised at Council about the proposed path which could be potentially hazardous to pedestrians and cyclists.

Resolution:

The Community Access Committee requests that Council contact Main Roads to discuss an urgent review of the dual use path proposed to be constructed at the Eelup Roundabout.

The Community Access Committee recommends that the review include the consideration for signalised/controlled crossing points for pedestrians and cyclists. > > Moved: Cr Cameron Bridges > > Seconded: Andrew McLean >

> There was unanimous consensus for the recommendation. > > Kind regards, > > Bronwyn Muller > Community Access Project Officer > City of Bunbury > Phone: 08 9792 7137 > Fax: 08 9792 7184 TTY: 08 9792 7370 > PO Box 21 Bunbury W A 6231 > > www.bunbury.wa.gov.au > > Have a say in shaping your city's future! Go to yoursaybunbury.com.au > >

STATEMENT of COMPREHENSIVE INCOME

Period Ending February 2012

Tuesday, 13 March, 2012 City of Bunbury Year to Date Tuesday, 13 March, 2012 Statement of Comprehensive Income Actual Budget Orginal Revised Forecast Forecast Period Ending February 2012 Budget Budget Change

Operating Revenue

Rates 26,962,483 26,981,341 27,125,553 27,040,553 27,040,553 Grants and Subsidies 1,535,337 1,685,283 2,209,715 2,443,715 2,443,715 Contributions Reimbursements and Donations 748,487 740,530 824,304 1,021,082 1,021,082 Fees and Charges 10,079,255 9,776,136 12,321,590 12,167,078 12,167,078 Interest Earnings 1,206,186 1,013,374 909,800 1,359,800 1,359,800 Other Revenue 92,491 77,211 112,615 115,754 115,754

Total Operating Revenue 40,624,239 40,273,875 43,503,577 44,147,982 44,147,982 0

Operating Expenditure

Salaries 11,665,584 12,154,964 18,456,302 18,212,882 18,212,882 Other Employee Expenses 475,846 496,625 576,729 629,227 629,227 Contract Employment Expenses 243,797 240,792 6,000 279,397 279,397 Consultants 391,877 420,068 596,420 636,722 636,722 Materials and Contracts 7,324,254 8,563,968 13,105,341 12,900,038 12,900,038 Utilities 1,255,816 1,382,017 2,093,117 2,109,117 2,109,117 Insurance 541,307 478,440 552,697 552,697 552,697 Interest Expense 374,710 348,341 547,764 547,764 547,764 Other Expenses 1,386,474 1,733,095 2,103,441 2,357,028 2,357,028 Depreciation 5,793,602 5,753,087 8,489,032 8,628,303 8,628,303

Total Operating Expenditure 29,453,266 31,571,397 46,526,843 46,853,175 46,853,175 0

OPERATING SURPLUS or (DEFECIT) 11,170,974 8,702,478 (3,023,266) (2,705,193) (2,705,193)

Year to date variance greater than $10000 Adverse impact on operating surplus or (deficit) City of Bunbury Year to Date Tuesday, 13 March, 2012 Statement of Comprehensive Income Actual Budget Orginal Revised Forecast Forecast Period Ending February 2012 Budget Budget Change

Capital Revenue

Capital Grants and Subsidies 2,322,844 2,431,769 10,123,374 4,885,546 4,885,546 Contributions Reimbursements and Donations 92,612 87,336 254,000 131,000 131,000 Loan Repayments - Self Supporting 28,907 21,905 58,138 58,138 58,138 Interest on Capital Grants 286,858 360,000 470,000 470,000 Profit on Disposal of Assets 822,467 639,115 10,108,064 724,044 724,044 Loss on Sale of Assets 25,398 26,080 46,035 46,035 46,035 Proceeds from New Borrowings 2,050,000 2,050,000

Total Capital Revenue 3,528,292 3,514,045 20,497,541 8,272,693 8,272,693 0

TOTAL COMPREHENSIVE INCOME (EXPENDITURE) 14,699,265 12,216,523 17,474,275 5,567,500 5,567,500 0

Capital Expenditure

Salaries 462,175 814,014 1,327,214 1,327,214 1,327,214 Contract Employment Expenses 40,141 Materials and Contracts 6,283,052 9,505,204 34,846,348 19,073,785 19,073,785 Loan Principal Repayments 550,279 923,970 1,490,655 1,490,655 1,490,655 Internal Allocations 167,116 155,419 270,462 270,462 270,462 Plant Allocations 87,070 146,997 251,350 251,350 251,350

Total Capital Expenditure 7,589,833 11,545,604 38,186,029 22,413,466 22,413,466 0

NET INCOME or (EXPENDITURE) 7,109,433 670,919 (20,711,754) (16,845,966) (16,845,966) 0

Year to date variance greater than $10000 Adverse impact on operating surplus or (deficit) Capital Works Expenditure Summary

Period Ending February 2012

Tuesday, 13 March, 2012

City of Bunbury Tuesday, 13 March, 2012 Capital Works Expenditure Summary YTD YTD Original Revised End Year Forecast Period Ending February 2012 Actual Budget Budget Budget Forecast Change

Year to date variance greater than $10000 Adverse impact on financial performance City of Bunbury Tuesday, 13 March, 2012 Capital Works Expenditure Summary YTD YTD Original Revised End Year Forecast Period Ending February 2012 Actual Budget Budget Budget Forecast Change

Capital Works (in Progress) - Land

Land Disposal and Road Closure Administration Capital Expenses Land Sales 11,124 36,099 100,000 100,000 100,000

11,124 36,099 100,000 100,000 100,000

Capital Works (in Progress) - Land 11,124 36,099 100,000 100,000 100,000

Capital Works (In Progress) - Buildings

Airport Asset Acquisition Upgrade and Renewal Taxiway and Hangar Expansion 31,939 181,524 141,524 181,524 181,524

31,939 181,524 141,524 181,524 181,524 Community Building Acquisition Upgrade and Renewal Art Collection Space Fit Out BRAG 852 20,000 41,400 41,400 41,400 BRAG Building Upgrade 15,767 13,336 20,000 20,000 20,000 BRAG Roof Works 13,250 37,500 37,500 37,500 Bunbury Regional Art Gallery COB Funding 25,000 25,000 25,000 Bunbury Regional Entertainment Centre 9,918 10,000,000 2,000,000 2,000,000 Gallery Space (BRAG) Concept Plan 5,032 5,000 60,000 60,000 60,000 Ground Probing Radar Survey 61,148 52,000 52,000 52,000 52,000 Kings Cottage Shingle Roof Replacement 2,598 100,000 147,910 147,910 147,910 Other Culture Building Improvements 517 Picton Hall Roof and Guttering 14,053 17,753 17,753 17,753 17,753 Stirling St Arts Ctr and Queens Gdns Concept Plan 2,400 30,000 60,000 60,000 60,000 Withers Library Improvements (R4R) -175,000 250,000 75,000 75,000

112,286 76,339 10,861,563 2,536,563 2,536,563 Leisure Asset Acquisition Upgrade and Renewal South West Sports Centre Concept Design 1,834 60,000 60,000 60,000 60,000 SWSC Improvements 31,470 23,328 35,000 35,000

33,304 83,328 60,000 95,000 95,000 Office and Depot Acquisition Upgrade and Renewal Civic Building Construction 14,077 30,664 40,000 44,000 44,000 Depot Buildings 16,652 16,653 384,213 60,000 60,000

30,729 47,317 424,213 104,000 104,000

Capital Works (In Progress) - Buildings

Capital Works (In Progress) - Buildings 208,258 388,508 11,487,300 2,917,087 2,917,087

Capital Works (In Progress) - Infrastructure

80,000 Drainage Infrastructure Acquisition/Upgrade/Renew Stormwater Drainage 464,512 935,404 1,000,022 938,149 938,149

464,512 935,404 1,000,022 938,149 938,149 Foreshore Asset Acquisition Upgrade and Renewal Coastal and Foreshore Works 6,459 9,950 9,950 9,950 9,950

6,459 9,950 9,950 9,950 9,950 Leisure Asset Acquisition Upgrade and Renewal Hay Park Soccer Drome Upgrade 5,000 2,152,828 175,000 175,000

5,000 2,152,828 175,000 175,000 Marine Asset Acquisition Upgrade and Renewal Bunbury Timber Jetty 128,699 45,000 7,000,000 200,000 200,000 Marine Infrastructure 48,133 50,000 50,000 50,000

176,833 45,000 7,050,000 250,000 250,000 Open Space Asset Acquisition Upgrade and Renewal Big Swamp Wildlife Park Upgrade 47,089 75,000 94,355 94,355 94,355 Glen Iris Skate Park 12,475 45,556 45,556 45,556 Lot 431 Upper Esplanade Landscaping 1,670 40,000 81,953 81,953 81,953 Playground Development 120,026 267,142 410,000 410,000 410,000 Public Open Space Development 166,839 108,858 290,101 290,101 290,101 Tree Street - Tree Removal and Replacement 14,100 23,895 23,895 23,895

348,099 505,100 945,860 945,860 945,860

Capital Works (In Progress) - Infrastructure

Sports Building Acquisition Upgrade and Renewal Bunbury Hockey Pitch Replacement 200,000 423,000 200,000 200,000 Hay Park Central Lighting Project 103,856 102,500 97,000 102,500 102,500 Hay Park Sporting Bodies 18,895 18,895 18,895

303,856 102,500 538,895 321,395 321,395 Transport Asset Acquisition Upgrade and Renewal Bridge Infrastructure 30,000 30,000 30,000 Bus Shelters Stops and Signage 4,809 45,000 50,000 50,000 50,000 CBD Paving/Amenities Improvements 132,446 132,446 132,446 Hot Spot Street Lighting Upgrades 5,929 23,232 34,848 34,848 34,848 Path Network 308,319 472,510 600,613 642,009 642,009 Reseals / Roads to Recovery 132,021 134,085 415,378 415,378 415,378 Road Network 1,128,456 2,026,372 2,452,781 2,623,258 2,623,258 School Frontages 58,693 95,295 95,295 95,295 Street Scape / Town Scape 13,466 39,999 279,723 279,723 279,723 Traffic Counters 310 3,336 5,000 5,000 5,000 Traffic Management 1,360,050 1,371,478 2,658,954 2,658,954 2,658,954 Withers Action Plan 104,322 300,000 300,000 300,000

3,057,681 4,174,705 7,055,038 7,266,911 7,266,911 Vehicle Parking Infrastructure Acquisition Upgrade CBD Car Parking Facilities 44,607 275,835 575,000 515,000 515,000 Parking Facilities (Outside of CBD) 20,799 334,385 274,391 334,391 334,391

65,406 610,220 849,391 849,391 849,391

Capital Works (In Progress) - Infrastructure 4,427,846 6,382,879 19,681,984 10,756,656 10,756,656

Capital Works (In Progress) - Plant and Vehicles

Corp Plant/Vehicle Acq/Upg/Renew (exc Waste) Capital Purchases Plant and Equipment 745,663 1,126,431 1,558,488 1,684,366 1,684,366

745,663 1,126,431 1,558,488 1,684,366 1,684,366 Waste Plant and Vehicle Acquisition and Renewal Sanitation Plant 319,500 819,500 1,120,000 1,959,500 1,959,500

319,500 819,500 1,120,000 1,959,500 1,959,500

Capital Works (In Progress) - Plant and Vehicles 1,065,163 1,945,931 2,678,488 3,643,866 3,643,866

Capital Works (In Progress) - Equipment

Business System Acquisition Upgrade and Renewal IT Integrated System (Authority) 62,595 41,620 111,485 41,620 41,620

62,595 41,620 111,485 41,620 41,620

Leisure Asset Acquisition Upgrade and Renewal SWSC Improvements 68,942 227,336 375,999 340,999 340,999 SWSC Solar Heating Conversion 333,257 393,256 711,877 589,877 589,877

402,198 620,592 1,087,876 930,876 930,876 Network/Communications Equip Acq/Upgr/Renewal IT Hardware and Software Purchases 411,067 508,464 252,701 747,166 747,166

411,067 508,464 252,701 747,166 747,166 Open Space Asset Acquisition Upgrade and Renewal Reticulation Systems 183,806 397,497 430,000 430,000 430,000

183,806 397,497 430,000 430,000 430,000 Vehicle Parking Infrastructure Acquisition Upgrade Kerbside Ticket Machines 59,627 64,028 64,028 64,028 64,028 Ticket Machine Replacement 19,065 13,352 100,000 20,000 20,000

78,692 77,380 164,028 84,028 84,028 Waste Collection Asset Acquisition Upgrade/Renewal Purchase of New Third Green Waste Bins 682,000 682,000 Recycling Bins 38,184 39,999 160,000 40,000 40,000 Street Litter MGBs 17,925 15,000 15,000 15,000 15,000

56,109 54,999 175,000 737,000 737,000

Capital Works (In Progress) - Equipment 1,194,466 1,700,552 2,221,090 2,970,690 2,970,690

Capital Works (In Progress) - Furniture and Fittings

Community Art Acquisition Bunbury City Band Capital 6,361 6,361 6,361 6,361 6,361

6,361 6,361 6,361 6,361 6,361 Community Building Acquisition Upgrade and Renewal Bunbury Regional Entertainment Centre 73,212 80,000 90,000 90,000 90,000 Senior Citizens Site Improvements 250,000 250,000 250,000

73,212 80,000 340,000 340,000 340,000 Foreshore Asset Acquisition Upgrade and Renewal New Portable Beach Shelters 20,000 30,000 30,000 30,000

20,000 30,000 30,000 30,000 Office Furniture/Equipment Acquisition/Replacement Furniture and Equipment 17,401 36,408 42,612 50,612 50,612

17,401 36,408 42,612 50,612 50,612 Street Furniture Acquisition Upgrade and Renewal Christmas Decoration Acquisition 17,442 11,560 17,325 17,325 17,325

17,442 11,560 17,325 17,325 17,325 Visitor Services Interpretative Signage - Cruise Ship Visitors 100 20,750 20,750 20,750

100 20,750 20,750 20,750

Capital Works (In Progress) - Furniture and Fittings 114,515 154,329 457,048 465,048 465,048

Capital Works (In Progress) - Other

Community Art Acquisition City Arts Collection Acquisitions 18,182 13,336 20,000 20,000 20,000 New Public Art Commissions 49,464 49,464 49,464

18,182 13,336 69,464 69,464 69,464

Capital Works (In Progress) - Other 18,182 13,336 69,464 69,464 69,464

Non Current Liability - Loan Borrowings

Balance Sheet Management - Current Liabilities Loan Redemption 550,279 923,970 1,490,655 1,490,655 1,490,655

550,279 923,970 1,490,655 1,490,655 1,490,655

Non Current Liability - Loan Borrowings 550,279 923,970 1,490,655 1,490,655 1,490,655

Capital Works Expenditure Total 7,589,833 11,545,604 38,186,029 22,413,466 22,413,466

Year to date variance greater than $10000 Adverse impact on financial performance Balance Sheet Summary

Period Ending February 2012

Tuesday, 13 March, 2012 City of Bunbury Tuesday, 13 March, 2012 Balance Sheet Summary YTD YTD Original Revised End Year Forecast Period Ending February 2012 Actual Budget Budget Budget Forecast Change

Current Assets

Cash and Investments 33,863,064 26,890,362 17,132,971 17,132,971 Trade and Other Receivables 6,807,970 1,844,587 2,841,854 2,841,854 Inventories 59,277 70,985 88,482 88,482 Other Current Assets 176,270 192,928 82,830 82,830

40,906,581 28,998,862 20,146,137 20,146,137 Non Current Assets

Non Current Receivables 1,585,077 1,598,287 1,633,012 1,633,012 Property Plant and Equipment 53,167,227 54,168,273 49,225,386 49,225,386 Infrastructure 143,531,895 146,878,813 141,858,435 141,858,435 Work in Progress 5,438,841 10,621,634 36,695,374 20,922,811 20,922,811

203,723,040 10,621,634 239,340,747 213,639,644 213,639,644 Current Liabilities

Trade and Other Payables 2,600,158 3,499,247 2,960,370 2,960,370 Current Provisions 2,243,896 2,445,127 2,342,847 2,342,847 Current Loan Liability 566,684 1,116,963 1,116,963 1,116,963

5,410,739 7,061,337 6,420,180 6,420,180 Non Current Liabilities

Non Current Payables 142,194 142,194 141,649 141,649 Non Current Provisions 355,142 354,445 305,087 305,087 Non Current Loan Liabilities 8,385,829 923,970 6,895,174 8,945,174 8,945,174

8,883,165 923,970 7,391,813 9,391,910 9,391,910 Equity

Retained Surplus 223,964,893 12,216,523 226,774,840 213,149,042 213,149,042 Reserves - Cash Backed 6,405,895 6,399,865 4,824,649 4,824,649

230,370,788 12,216,523 233,174,705 217,973,691 217,973,691

Year to date variance greater than $10000 Adverse impact on financial performance CITY OF BUNBURY Statement of Financial Activity by Nature and Type For the Period Ending 29 February 2012

Revised YTD Actual Variances Budget Budget to Budget 2011/12 2011/12 Date to Actual $ $ $ YTD %

Operating

Revenues by Nature and Type Rates 27,040,553 26,981,341 26,962,483 (0) Grants and Subsidies 2,443,715 1,685,283 1,535,337 (9) Contribution, Reimbursement and Donation 1,021,082 740,530 748,487 1 Fees and Charges 12,167,078 9,776,136 10,079,255 3 Interest Earnings 1,359,800 1,013,374 1,206,186 19 Other Revenue 115,754 77,211 92,491 20 44,147,982 40,273,875 40,624,239 1

Expenses by Nature and Type Employee Costs (18,842,109) (12,651,589) (12,141,428) (4) Materials and Contracts (13,816,157) (9,224,828) (7,959,928) (14) Utilities (2,109,117) (1,382,017) (1,255,816) (9) Insurance (552,697) (478,440) (541,307) 13 Interest Expense (547,764) (348,341) (374,710) 8 Other Expenditure (2,357,028) (1,733,095) (1,386,474) (20) Depreciation (8,628,303) (5,753,087) (5,793,602) 1 (46,853,175) (31,571,397) (29,453,265) (7)

Net Operating Result (2,705,193) 8,702,478 11,170,974 28

Capital Income Contributions for the Development of Assets 5,486,546 2,879,105 2,702,315 (6) Profit on Disposal of Assets 724,044 639,115 301,423 (53) Proceeds from Disposal of Assets Land Development 722,863 722,863 691,045 (4) Plant and Equipment 851,832 609,860 277,257 (55) Furniture and Equipment 50 40 500 1,150 1,574,745 1,332,763 968,802 (27)

Capital Expenditure Loss on Disposal of Assets (46,035) (26,080) (25,399) (3) Land and Buildings (2,975,563) (219,755) (160,972) (27)

Purchase Plant and Equipment Fleet Vehicles and Plant (1,684,366) (1,126,431) (745,663) (34) Rubbish and Recycling Bins (2,696,500) (874,499) (375,609) (57) Sundry Plant & Equipment (726,230) (505,532) (429,701) (15) (5,107,096) (2,506,462) (1,550,973) (38)

Purchase Furniture and Equipment IT Software and Hardware (788,786) (550,084) (473,661) (14) Sundry Furniture and Equipment (542,972) (386,769) (215,568) (44) (1,331,758) (936,853) (689,229) (26) CITY OF BUNBURY Statement of Financial Activity by Nature and Type For the Period Ending 29 February 2012

Revised YTD Actual Variances Budget Budget to Budget 2011/12 2011/12 Date to Actual $ $ $ YTD % Capital Expenditure (continued) Infrastructure Assets Roads (5,792,885) (3,590,628) (2,620,526) (27) Drainage (938,149) (935,404) (464,512) (50) Parks and Reserves (1,947,255) (1,005,097) (835,761) (17) Paths (642,009) (472,510) (308,319) (35) Streetscape / Townscape (279,723) (39,999) (13,466) (66) Carparks (849,391) (610,220) (65,406) (89) Foreshore Development (9,950) (9,950) (6,459) (35) Marine Infrastructure (250,000) (45,000) (176,833) 293 Aerodromes (181,524) (181,524) (31,939) (82) Bridges (30,000) - - 0 Other Infrastructure (587,508) (68,232) (115,159) 69 (11,508,394) (6,958,564) (4,638,380) (33)

Adjustments for Non-Cash Expenditure / (Revenue) (Profit)/Loss on Asset Disposals (678,009) (613,035) (276,024) (55) Depreciation on Assets 8,628,303 5,753,087 5,793,602 1 7,950,294 5,140,052 5,517,578 7

Financial Transfers Revenue Proceeds from New Loans 2,050,000 - - 0 Self-Supporting Loan Principal Income 56,900 27,979 27,979 - Contributions Other Advance 1,238 1,238 929 (25) Movement in Unspent Loan Funds 556,016 556,016 511,027 (8) Movement Between Current & Non Current - - (21,166) 0 Transfers from Reserves 10,851,538 - - 0 13,515,692 585,233 518,769 (11) Expenditure Repayment of Loans (1,490,654) (550,279) (550,279) - Restricted Funds 2,528,658 - - 0 Transfers to Reserves (9,178,090) - (6,030) 0 (8,140,086) (550,279) (556,309) 1

Add: Net Current Assets July 1 B/Fwd 2,562,805 2,562,805 2,628,056 Less: Net Current Assets Year to Date - 10,643,558 16,186,655

Control = 0 0 0 0 0 CITY OF BUNBURY Statement of Net Current Assets For the Period Ending 29 February 2012

29-Feb-12 1-Jul-11 Actual Opening $ $

Composition of Estimated Net Current Asset Position

CURRENT ASSETS

Cash - Unrestricted 14,192,693 6,714,995 Cash - Restricted 19,670,371 20,175,368 Trade and Other Receivables - General 6,778,739 1,786,449 Trade and Other Receivables - Current Self Supporting Loans 29,231 58,138 Inventories 59,277 70,985 Other Current Assets 176,270 192,928 40,906,581 28,998,863

LESS: CURRENT LIABILITIES

Trade and Other Payables (2,600,158) (3,499,246) Short Term Provisions (2,243,896) (2,445,127) Current Portion of Long Term Borrowings (566,684) (1,116,963) (5,410,738) (7,061,336)

NET CURRENT ASSETS 35,495,843 21,937,527

ADJUSTMENTS Add Back Current Portion of Long Term Borrowings 566,684 1,116,963 Employee Leave Entitlement Provisions (Cash backed) - - Less Other Current Assets (176,270) (192,928) Trade and Other Receivables - Current Self Supporting Loans (29,231) (58,138) Cash - Restricted/Reserves (6,352,739) (6,346,709) Cash - Restricted/Committed (13,317,632) (13,828,659) (19,309,188) (19,309,471)

NET CURRENT ASSET POSITION 16,186,655 2,628,056

APPENDIX DPDS-4

CBD Parking Strategy Project Control Group

MINUTES Wednesday 29th February 2012

Committee Terms of Reference

1. The CBD Parking Strategy Project Control Group is an advisory committee of the Council that was established on 8 April 2008 to “Implement the City’s CBD Parking Strategy and any associated policy documents”.

2. At the Council Meeting on 24 June 2008 it was decided to refer the following matter of the CBD Parking Strategy Project Control Group: “To re-consider the timing of works for the upgrade of Prinsep and Wellington Streets and to provide advice to Council on the Caf-fez proposal for alfresco dining (in Prinsep Street) which includes an area of kerbside parking”.

3. At the Council Meeting on 14 April 2009 it was decided (Decision No.79/09) that the CBD parking Strategy project Control Group would investigate (and report its findings) to the Council Committee Meeting on 12 May 2009 concerning “time limits for beach front car parks”.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au

CBD Parking Strategy Project Control Group Notice of Meeting

Minutes Wednesday 29th February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members: Member Name Representing His Worship the Mayor, Mr David Smith (Chair) Councillor Stephen Craddock Councillor Ross Slater Andrew Horan Bunbury Chamber of Commerce & Industry John Ventris Hospitality Industry

Support Staff: Name Title Andrew Brien Chief Executive Officer Bob Karaszkewych Director Planning and Development Services John Kowal Manager Community Law, Safety &Emergency Management Neil Dyer Team Leader Parking Geoff Klem Director Strategic Integration Jenna Beacham Assistant to Director City Development (Minute Taker) 1. Open Meeting His Worship the Mayor, Mr David Smith opened the meeting

2. Attendances His Worship the Mayor, Mr David Smith Director Strategic Integration, Geoff Klem CEO Andrew Brien Parking Coordinator, Neil Dyer Manager Community Law, Safety & Emergency Management, John Kowal Councillor Ross Slater Hospitality Industry Rep, John Ventris Councillor Stephen Craddock Bunbury Chamber of Commerce & Industry Rep, Andrew Horan

3. Apologies Director Planning & Development Services, Bob Karaszkewych

4. Disclosures of Interest

IMPORTANT: Committee members to complete a “Disclosure of Interest” form for each item on the agenda in which they wish to disclose a financial/proximity/impartiality interest. They should give the form to the Presiding Member before the meeting commences. After the meeting, the form is to be forwarded to the Administration & Property Services Section for inclusion in the Corporate Financial Disclosures Register.

Page 1 Date 2011 Agenda – CBD Parking Committee ______

5. General Business

5.1 To Discuss the Committee Structure Review

Andrew Brien advised that council is conducting a review of all of its committees; with reviews of each committee to be completed and presented back to Council at the end of March. This is to ensure all remaining committees have a formal role and have authority to act. When viewing the Terms of Reference for this Committee, it appears that the Terms of Reference have been achieved.

The Mayor stated that he did not believe that the timing was right to abolish the CBD Parking Strategy Project Control Group as parking remains an issue with the public particularly with the recent activity and changes to car parks. He expressed that tiered parking and the old St Johns hospital site remain controversial issues. The Mayor indicated that he would like the CBD Parking Strategy Project Control Group continue.

Cr Craddock agreed with the Mayor with regard to retaining the CBD Parking Strategy Project Control Group. Cr Craddock also advised he has not yet seen the results of the survey, which he believes is an important part of the deliberations that are ongoing.

Andrew Brien stated that an Advisory Committee of Council has no delegated authority outside of the Terms of Reference. These Terms need to be very accurate and based on strategic advice to Council and should not deal with operation matters.

General discussions continued on whether to retain the CBD Parking Strategy Project Control Group in its current form and whether administration staff should have voting rights.

Cr Craddock believes the most important aspect is whether the CBD Parking Strategy Project Control Group should have the authority to act rather than just provide advice to Council. Andrew Brien advised that for a Committee to have delegated authority it would require a new set of Terms of Reference that would have to be agreed to by Council.

Andrew Horan asked whether there is a need for other members on the CBD Parking Strategy Project Control Group from both the public in the retail industry. John Ventris advised that input from new members of the CBD Parking Strategy Project Control Group from other areas could share some important views on the topics.

Cr Cradock suggested writing to Primewest Centrepoint as a major retail centre in the CBD requesting a person be nominated to represent the retailers. Cr Slater suggested that it would be best if the CBD Parking Strategy Project Control Group advertised publicly for members as this would be more transparent.

Cr Craddock recommended that Council bring in two (2) additional member for the Committee.

MOTION

The committee resolves that:

1 The CBD Parking Strategy Control Group continue as a Committee of Council in line with the current structure; and that two additional representative be added to the CBD Parking Strategy Control Group, one being representative from the retail sector and one being an employee in the CBD. The two additional representatives are to be selected through public advertising.

Page 2 Date 2011 Agenda – CBD Parking Committee ______

2 That the CEO and the two Directors (Bob Karaszkewych and Geoff Klem) are to have voting rights.

MOVED: Cr Stephen Craddock SECONDED: Andrew Horan

CARRIED

Part 2 of the motion relating to voting rights had 5 votes for the motion and 1 against; Cr Ross Slater requested his voted against part 2 of the motion be recorded.

5.2 CBD parking survey

Andrew Brien advised that the first part of the Business Survey results were received at the end of last year and these were issued to the Executive. The Executive had concerns with the comparative information of the survey and so decided to hold the information until all three components of the survey were completed. Andrew requested clarification from Neil Dyer with regards to when the other components of the survey were to be completed. Neil Dyer advised that both the public and consumer surveys had now been completed and the report is currently being complied; the completed report will be presented to the executive on the 22 March 2012.

Andrew Horan asked if the CBD Parking Strategy Project Control Group could see a result prior to the presentation to ELT as this was something he was concerned about, given the BCCI had been very proactive in getting the survey completed. Andrew Horan suggested that there had been quite a delay in getting the results and he would like to see the results as soon as possible. If all of the information is not available, he would like to see some interim results that could be provided to the BCCI.

Andrew Brien advised that the information would go to Executives prior to the CBD Parking Strategy Project Control Group or Council to ensure the information provided is correct. This process is the same with all reports commissioned by Council to ensure that the information is correctly presented.

John Kowal advised the intent was to have the consultant provide a briefing that would clarify how the survey was done, how the analysis was done and provide an opportunity to ask questions. This process was considered more appropriate than just providing a document that people would have to sift through and get the relevant information.

Cr Craddock asked when the decision was made to conduct a survey which was answered, September 2011. Cr Cradock then commented that it was taking an awfully long time to get the analysis complete. Andrew Horan expressed a concern that this process was taking too long and with the concerns the Executive have regarding the Business survey, was this going to happen again with the current surveys and is there a need to put pressure on the contractor?

Cr Craddock raised a concern that the delay in the providing the survey results creates suspicion that the Council and the CBD Parking Strategy Project Control Group may be sitting on the results. John Ventris agreed that this is such a political issue and the delay is a concern. Cr Craddock did not want the report published until the CBD Parking Strategy Project Control Group has reviewed all components and discussed what the reaction would be.

Cr Slater said that he is being told that the majority of the general public blamed the parking machines for the loss of business and empty shops in CBD. He suggested that the claim

Page 3 Date 2011 Agenda – CBD Parking Committee ______

people are avoiding the CBD and parking elsewhere is in ignorance and if the survey is done properly it will clarify this.

Cr Slater then said that if this is not the case, Council is going to have to admit it. The Mayor, Geoff Klem and Cr Craddock disagreed with this statement however agreed the survey needed to be released quickly. Cr Slater then said if completed correctly the parking survey could prove as a good reply to the publics concerns.

Cr Craddock indicated that he did not believe a lot will be learnt from the business surveys only that their belief of what is affecting their business. It will only prove what the public perceive to be the problem. Cr Craddock did not agree with Cr Slater that the Council will have to admit anything when the survey results are released.

Mayor asked CEO what a reasonable time frame would be for results of the survey. Andrew Brien advised the results would be available by the beginning of April which would be in time for the next CBD Parking Strategy Project Control Group meeting.

John Ventris commented further to Cr Slater’s comments of public concerns for parking machines linked to vacant shops. John advised he had spoken to a few business owners who had vacated their shop in the CBD. Their reasons for them moving were due to a lack of support with regards to building maintenance and lease agreements. Geoff Klem advised that more shops had actually opened in the CBD than closed in recent times.

5.3 Financial Reports

Neil Dyer provided financial graph reports for the CBD Parking Strategy Project Control Group to show comparison from previous years. First appendix is a comparison of expenditure (operational expenses) Neil explained aspects of the graphs to the CBD Parking Strategy Project Control Group.

Andrew Horan requested that as two years of figures are available if seasonal trends can be incorporated into the graphs.

John Ventris suggested a trend in the figures suggested car parks are becoming more utilised than street parking. Neil advised occupation surveys have been completed that will provide further clarification on trends.

Geoff Klem left the meeting at 1.00pm approx to attend another meeting.

Andrew Horan asked Neil if the occupancy survey could be compared against the sales rates and whether that would show a trend. John Kowal advised the survey was first completed through ARRB and the company had advised that this trend would be apparent.

Andrew Brien requested a parking balance sheet be provided for future meetings.

5.4 Fees and Charges / Parking

Mayor asked Andrew Brien if the City is considering an increase the parking fee’s. Andrew advised that an increase has been recommended and that increase is aligned with the CPI rate. The Mayor said he understands that the proposed increase is actually more than CPI.

Neil then advised that an increase has only been proposed for selected all day carparks and that this increase is aligned with CPI. The proposed increases involves the increase in the daily rate from $3.60 to $3.80 per day; an increase of approximately 5% and an increase in the hourly rate from 80c to 90c per hour; an increase of approximately 12%.

Neil Dyer explained that the hourly increase is higher than CPI however this is only necessary because the machines do not accept 5c pieces. Neil acknowledged that there would be a cost benefit to council by the fee increase but explained that the reason for the

Page 4 Date 2011 Agenda – CBD Parking Committee ______

fee increase was to reflect the value of these parking. Neil also advised that there had not been an increase in the City’s parking fees since 2008.

The Mayor expressed concern about the fee increase because of business climate and that it will apply primarily to employees of those businesses. The Mayor also suggested there is a major incentive for people to take up the free parking option in Ocean Drive rather than parking in the Wellington Street carpark, taking them out of the CBD.

The Mayor then said one of the major attractions for coming to Bunbury is that the parking rate is considerably less than that of the Perth City, however he acknowledged that the public transport system is not the same.

Neil Dyer responded that any available space in Wellington Street (Arts) carpark should patrons go to Ocean Drive would most likely be be taken by other patrons who are currently unable to get in.

Cr Craddock asked the Mayor if he believed he would get complaints from people regarding the increase as it is only equates to $1 a week. The Mayor responded that he is certain he will and believes this is the wrong time for an increase politically. Mayor asked what is the estimated increase in income and questioned if an increase of between $35,000-$45,000 is really worth it.

MOTION This committee resolves that:

It supports an increase of the hourly and daily fees in selected all day car parks from 80 cents per hour to 90 cents per hour and an increase in the car park daily rate from $3.60 per day to $3.80 per day.

MOVED: Cr Ross Slater SECONDED: Cr Craddock

CARRIED

The motion had 5 votes for and 1 against: The Mayor David Smith requested his vote against the motion be recorded.

5.5 Lot 100 #9 Edward Street

The Mayor asked if there are any proposals for the old St Johns hospital site. Andrew Brien advised that although some preliminary discussions had occurred, there has been no formal approach to Council at this time. Should an approach be made for either the short or long term use of the site, the matter will be referred to Council. Andrew Horan said he understands one of the plans for the site is the development of a multi level car park.

5.6 Cobblestone Drive Car park

Neil Dyer advised that a revised concept plan for the car park had been taken to the Rowing Club for their CBD Parking Strategy Project Control Group. Andrew Horan asked if the Committee had seen this plan before. Neil confirmed that the original concept plan had been seen by the CBD Parking Strategy Project Control Group. The Mayor requested that the CBD Parking Strategy Project Control Group be able view the current proposal.

Neil clarified that for the plan to occur, the palm trees would be relocated to Queens Gardens and that the dragon boat compound would be relocated to the east of its existing location.

The Mayor stated that the current concept plan did not reflect what had previously been discussed and strongly advised that he did not want any intrusion of parking onto the

Page 5 Date 2011 Agenda – CBD Parking Committee ______

foreshore area or the relocation of the heritage trees or the inclusion of a loading zone for the purpose of the restaurant.

The Mayor also enquired about the turning circle and why it was removed. Cr Slater believed the turning circle was for the purpose of the dragon boats. Neil explained the new design still allowed driver’s access to the boat shed with long vehicles however, the changes would tidy up and formalise entry and exit point at Blair Street.

The mayor pointed out it would be an increase of 200% in the number of bays. Cr Craddock suggested an onsite meeting with the plan to discuss any changes proposed. Cr Craddock discussed reducing the number of bays on the plan and Cr Slater agreed.

MOTION

This committee resolves that:

In regard to the Cobblestone Drive car park concept plan - Option 1A, the committee approve the plan with alterations to replace with turf the two rows of parking adjacent the Leschenault Inlet.

The motion was moved Cr Craddock but as there was no seconder the motion lapsed.

Cr Craddock requested that the plan be redrawn and brought back to the CBD Parking Strategy Project Control Group. Andrew Brien advised the design would first have to be taken back to the Rowing Club for their input as this plan was drafted in consultation with them.

Cr Slater said they had previously discussed that they did not want parking bays on prime waterfront land. Mayor raised doubts that the proposal in its current form will go through council with the bays. In response to the Mayors question regarding the loading bay, John Kowal explained the loading bay was included as currently there is no provision for trucks servicing the area resulting in a conflict with cars.

It was agreed by CBD Parking Strategy Project Control Group members that the concept plan be redesigned to exclude the two rows of car parking bays adjacent to the Leschenault Inlet and in consultation with the Bunbury Rowing Club for that redesigned plan to be return to the CBD Parking Strategy Project Control Group for consideration.

Cr Craddock left at 1.30pm

5.7 Car park access control/pay on exit

The Mayor requested the City look into the installation of pay on exit controls as this would solve a lot of the current complaints he has received from the public. The main complaints he has received relate to pressure on people to return to their car before the ticket expires which discourages people from browsing when shopping.

The Mayor also suggested that this could also reduce the number of people that that get infringements for not displaying a ticket correctly. The Mayor wanted to ensure this is being investigated.

John Kowal advised the Mayor access control is in 2012/2013 budget and that it would be up to Council and the Committee as to which car parks would be adapted.

5.8 Car park improvements

Mayor advised he would like to see more landscaping/planting in car parks. The Mayor said that he understands that when access control is installed into a car park changes will need to

Page 6 Date 2011 Agenda – CBD Parking Committee ______

be made to stop people driving out to avoid the exit fee and this would be a good opportunity to beautify the locations.

The Mayor also expressed the need for shaded parking locations particularly for beach patrons.

Cr Slater agreed that he would also like to see further beautification of the parking areas, though he acknowledged that this would increase the maintenance costs.

Meeting closed. Nil

Page 7

APPENDIX DSI-2

Hands Oval Masterplan Stage 1 Construction Cost Estimates

Hands Oval Cost ($) Recreation Ground Cost ($) Discretionary Works Cost ($) Oval repositioning/reconstruction including new 806,000 Relocate practice wickets & construct new 35,000 Shade Trees to southeast of spectators hill 20,000 bore and fencing nets Large Spectator Mound 257,500 Sightscreens from Hands Oval 0 Internal Driveways 40,000 Lighting for AFL at 500 lux 870,000 Upgrade sightscreens on Symmons St 5,000 Kiosk providing food & non alcoholic drinks 40,000 Construct 2 additional cricket wickets 12,000 adjacent to existing Upgrade to power and main switchboard 87,500 Spectator Mound / wind protection along 25,000 west side BCA compliant disabled ramps to South Bunbury 16,000 Disabled Access to Neville Eastman 60,000 Football Club & South West Football League Pavilion, upgrade changing rooms & buildings spectator seating Upgrade toilet blocks 50,000 Shade provision 25,000 2127000 162000

Project Management 65000 Project Management 22,000 Contingency 10% 210000 Contingency (10%) 16000 Professional fees 13% (all items except oval 58000 Professional fees 13% 20,000 redevelopment and lighting) Total Stage 1 2,460,000 220,000 60,000

Notes 1. Total for Hands Oval & Recreation Ground - $2,680,000 2. Scoreboard refurbished in 2011 so removed from funding model 3. Discretionary Items are not eligible for CSRFF funding APPENDIX DSI-3

5 1

2 4

Digital Mapping Solutions does not warrant the accuracy 1. Oval Reposition/Reconstruct Tuesday, 28 February of information in this publication and any person using or 2. Spectator Mound relying upon such information does so on the basis that 3. Shade Trees 2012 DMS shall bear no responsibility or liability whatsoever 4. Catering Area 5. Lighting Upgrade for any errors, faults, defects or omissions in the 6. Power & Switchboard Upgrade (not marked) 1:2355 information. 7. BCA compliant lamps to SBFC & SWFL Buildings

APPENDIX DSI-4

Masterplan Stages 2 and 3

Stage 2

Demolition of JE Hands Pavilion $96,000

Replace JE Hands Pavilion with new amenities/changeroom building and $1,139,000 spectator shelter

New perimeter fencing with gates and ticket boxes $246,000

New pathway system $113,000

Upgrade internal parking area $172,000

Halsey Street parking area $305,000

Commission/install artwork $40,000

Miscellaneous works $43,000

Preliminaries and margin (all items except demolition of JE Hands Pavilion) $308,000

Contingency 10% $243,000

Consulting fees 13% (all items except demolition of JE Hands Pavilion) $380,000

Total Stage 2 $3,085,000

Stage 3

Commercial building development $1,290,000

Miscellaneous works $26,000

Preliminaries and margin $199,000

Contingency 10% $154,000

Consulting fees 13% $200,000

Total Stage 3 $1,869,000

Our Ref: 06/099 JC:ct

1 March 2012

Attention: Mr Geoff Klem

Chief Executive Officer City of Bunbury PO Box 21 BUNBURY WA 6231

Dear Sir

REQUEST TO INITIATE AMENDMENT NO. 63 TO CITY OF BUNBURY TOWN PLANNING SCHEME NO.7 – KOOMBANA NORTH, BUNBURY WATERFRONT

Taylor Burrell Barnett, on behalf of our client LandCorp, is pleased to submit this request to initiate Amendment No. 63 to the City of Bunbury’s Town Planning Scheme No. 7 (TPS No. 7) for the Koombana North development site of the Bunbury Waterfront.

Project Background The proposed amendment to TPS No. 7 represents the next step in implementing the key outcomes of the Bunbury Waterfront Project Taskforce. The Taskforce was announced by the Minister for Planning, the Honorable John Day MLA, to resolve the regional planning issues associated with the Eastside Precinct component of the Bunbury Waterfront Project. The Taskforce was assisted in its deliberations by a Technical Advisory Group (TAG) comprising representatives of the Department of Planning, the City of Bunbury, the Department of Environment and Conservation, the EPA and LandCorp. The TAG was chaired by Patric de Villiers, an independent planning and urban design consultant.

The work undertaken by the Taskforce included a review of the current planning framework for the areas under consideration and a review of the community issues which arose in response to the Bunbury Waterfront Eastside Precinct Structure Plan, prepared by LandCorp and submitted to the City of Bunbury early in 2008. The outcomes of the work undertaken by the Taskforce informed the preparation of amendments to the Greater Bunbury Regional Scheme (GBRS) that were lodged with the Department of Planning in November 2009, released for public advertising from February to May 2010 and published in the Government Gazette on 8 July 2011.

The GBRS amendment for the Koombana North site (0011/41) saw the introduction of the “Regional Centre” zone for the subject land in the GBRS in place of “Waterways”, “Railways” and “Regional Open Space” reserves. In addition, discussions following advertising identified the need to make allowance for a terminus station for the future Perth-Bunbury railway service in the vicinity of the Koombana North amendment area. It was agreed by all parties prior to gazettal of the GBRS Amendment that further detailed statutory planning documentation was to make provision for a future railway station in the vicinity of the Regional Centre zone and Koombana Drive “Other Regional Roads” reserve. …/2

Previous discussions regarding Scheme Amendment and Structure Plan requirements Following gazettal of the GBRS Amendment for Koombana North, Taylor Burrell Barnett prepared a draft Scheme Amendment document and provided this to Department of Planning and the City of Bunbury for its consideration. Feedback was provided by the officers of both the City and Department on the draft Scheme Amendment document and this feedback outlined that additional detailed information would need to be prepared and included within the proposed Scheme Amendment documentation and that a Structure Plan was to be prepared, lodged and advertised concurrently with the Scheme Amendment. Specifically, it was identified that the Scheme Amendment documentation would need to contain a sufficient level of detail to inform the preparation of a detailed Structure Plan and therefore it was likely that the provisions of each would be closely intertwined. As such, it became apparent that the Scheme Amendment could not be prepared until the detail of the proposed Structure Plan had been formulated.

GHD, on behalf of the Public Transport Authority, has been investigating the terminus station location and land take requirements. The preferred site has been identified in the area to the north of the existing Koombana Drive carriageway and south of LandCorp’s Koombana North development site (as defined by the GBRS Regional Centre reservation). The proposed location of the terminus, on the western side of the ‘Plug’, was recently endorsed by all parties of the Taskforce at its meeting on Monday 13th February 2012. Furthermore, GHD has prepared the enclosed report outlining indicative land requirements for the platforms and the bus/taxi/kiss-n-ride facilities that will be required within the Koombana North site when the railway is ultimately delivered.

The agreement on the location of the terminus station and the identification of applicable land requirements provides a greater degree of certainty regarding the major urban design and built form considerations that need to be addressed in the formulation of a detailed urban structure for the Koombana North development site. As such, we can advise that the detailed Structure Planning process has now commenced, given the certainty regarding the design parameters for the railway. We note however, that a progressed draft Scheme Amendment document is not currently available for consideration by the City at this time, as the detailed provisions are still to be formulated as part of the Structure Plan design process. It is the intention of LandCorp and the Consultant Team to provide updated draft Scheme Amendment and Structure Plan documentation to the City and Department’s officers for comment as soon as possible.

Proposed Approach On the basis of the above information regarding the interrelatedness of the formal Scheme Amendment and Structure Plan documentation and in order to satisfy the requirements of the Taskforce directive to initiate a Scheme Amendment for the Koombana North site as soon as possible, we have prepared this written correspondence and attached plans and perspectives to provide a sufficient level to enable the City of Bunbury to formally initiate an amendment to TPS No. 7.

A draft Scheme Amendment Map for proposed Amendment 63 is enclosed with this correspondence. This draft map identifies the creation of a new “Special Use Area No. 57 – Koombana North Precinct” in place of the previous GBRS reserves. The detailed text provisions for the new Special Use Area to be included within Schedule 2 of TPS No. 7 will be formulated as part of the Structure Planning design process and will be provided to the City at later date following initiation.

A Development Principles Plan has been prepared at this time to outline the key land use, movement network and built form considerations that will guide the detailed design process. The elements of the Development Principles Plan are discussed in further detail below. …/3

We consider that the enclosed information provides a sufficient level of the detail regarding the development intent for the Koombana North development site to enable the City of Bunbury to initiate an amendment to TPS No. 7. In the meantime, LandCorp and the Consultant Team will continue to undertake the appropriate detailed technical investigation of the enclosed Development Principles Plan and will prepare a rigorously tested draft Structure Plan layout and report and draft Scheme Amendment documentation for review by the City of Bunbury and the Department of Planning. Following review by the City and the Department, the documentation will be updated and formally lodged with the City.

At this time, the City will then be able to refer the amendment to the Environmental Protection Authority for its assessment prior to gain Ministerial consent to advertise. The Scheme Amendment documentation and Structure Plan will then be advertised concurrently for public comment.

Content of Statutory Documentation to be provided As noted above, we have prepared the attached Development Principles Plan to outline the intended key outcomes that will be realised in the development of the Koombana North site and that will be the focus of the statutory controls outlined in the formal Scheme Amendment and Structure Plan documents. We note that the Development Principles Plan is indicative at this stage and the exact size, shape and location of the various land use and movement network elements are subject to change as part of the detailed Structure Plan technical assessment and formulation process. It does, however, provide a clear indication of the intended development layout for the site. It also identifies key outstanding issues that will need to be addressed in the relevant statutory documentation.

A summary of the key elements and outstanding issues to be considered and addressed in the design formulation process and preparation of statutory documentation are outlined below. These items, to be read in conjunction with the Development Principles Plan, are as follows:

2. Detail regarding the use and treatment of the future site of the railway station location prior to (or in the absence of) the delivery of the Perth-Bunbury fast rail service;

3. The provision of appropriate bus, taxi and ‘kiss-n-ride’ facilities to serve the future Perth- Bunbury fast rail service within LandCorp’s Koombana North development site and the provision of appropriate pedestrian connections from these facilities to the future terminus/platform;

4. An assessment of the car parking requirements for the Koombana North development site for future residents, visitors and railway patrons and detail regarding the provision of appropriate facilities to satisfy future requirements;

5. The provision of public access to Koombana Bay and a continuous dual use path along the foreshore connecting into the existing path network;

6. The current Koombana Drive alignment shall form the northern carriageway of the ultimate configuration, with bridge duplication and a second carriageway to be provided to the south when traffic volumes warrant such an upgrade;

7. Specification of built form development control requirements, including maximum building heights, plot ratio, building bulk and scale and preferred architectural style; …/4

8. Specification of permissible, discretionary and prohibited land uses. Likely preferred land uses will include Mixed Use (Residential/Retail/Commercial), Tourism, short and medium stay accommodation etc;

9. Specification of appropriate noise mitigation measures (i.e. setbacks, built form measures etc) for sensitive land uses resulting from the possible future railway and Koombana Drive, in accordance with the requirements of State Planning Policy 5.4 – Road and Rail Transport Noise and Freight Considerations in Land Use Planning; and

10. Consideration of the requirements of applicable state and local planning policies, including the requirements of State Planning Policy 2.6 – State Coastal Planning in relation to coastal hazard risk management.

In addition, we note that all necessary technical reporting that would typically accompany a Structure Plan (i.e. environmental, geotechnical, servicing, parking, noise assessment etc) will be undertaken and submitted with the Structure Plan documentation for the Koombana North site.

Conclusion We request that the City of Bunbury formally initiate proposed Amendment No. 63 to its Town Planning Scheme No. 7 to include LandCorp’s Koombana North development site within new Special Use Area No. 57. The formal Scheme Amendment documentation (and associated Structure Plan and report) will be provided to the City following initiation to enable referral to the Environmental Protection Authority, Ministerial consent to advertise and the release of the documentation for public comment. This proposed approach seeks to satisfies the requirements of the Bunbury Waterfront Taskforce for the initiation of an amendment to TPS No. 7 as soon as possible, whilst enabling the LandCorp Consultant Team the opportunity to prepare the formal Scheme Amendment and Structure Plan documentation to enable concurrent assessment and advertising by the City and Department, as previously requested by its officers.

We trust that this approach is acceptable to the City of Bunbury. Should you wish to discuss this approach or any of the items raised above in further detail, please do not hesitate to contact the undersigned or Jason Carr of this office on 9382 2911.

Yours faithfully TAYLOR BURRELL BARNETT

SAMANTHA THOMPSON DIRECTOR

CC: Mr Michael Campi/Mr Peter McNally – LandCorp Mr Mike Schramm/Mr Neil Fraser – Department of Planning (Bunbury) Mr Kym Hockley – Public Transport Authority

Encl: Development Principles Plan Draft Scheme Amendment Map Railway Platform Interface Perspective Perth to Bunbury Fast Train Service – Bunbury Central Station Interchange Strategy (GHD)

February 2010 Greater Bunbury Region Scheme Amendments 0010/41, 0011/41 & 0012/41

Bunbury Waterfront Marlston North, Koombana North and Koombana South

Amendment Reports

City of Bunbury

This document contains 3 separate amendment reports

Greater Bunbury Region Scheme

Bunbury Waterfront

Amendment Report

Amendments:

0010/41 Marlston North

0011/41 Koombana North

0012/41 Koombana South

City of Bunbury

February 2010

Published by the Western Australian Planning Commission, Albert Facey House, 469 Wellington Street, Perth Western Australia 6000

GBRS Amendments 0010/41, 0011/41 &0012/41 Amendment Report Files RLS/0050/1, RLS/0051/1, RLS/0052/1 Published February 2010

ISBN 0 7309 9950 5

Internet: http://www.planning.wa.gov.au e-mail: [email protected] Phone: (08) 9264 7777 Fax: (08) 9264 7566 TTY: (08) 9264 7535

Copies of this document are available in alternative formats on application to the disability services co-ordinator. Contents

The Greater Bunbury Region Scheme ...... v

Abbreviations ...... ix

Location Plans ...... x

SECTION 1 Amendment 0010/41 Marlston North SECTION 2 Amendment 0011/41 Koombana North SECTION 3 Amendment 0012/41 Koombana South

Appendix I Your property and the Greater Bunbury Region Scheme

Appendix II Preparing a submission and for a hearing presentation

The Greater Bunbury Region Scheme What it is and how it is amended

Planning Greater Bunbury's future To plan for changing needs, the GBRS is amended from time to time. The most populous area of the South-West Region of Western Australia is the area What is an amendment? encompassed by the Greater Bunbury Region Scheme (GBRS). The GBRS covers the City An amendment to the GBRS changes the of Bunbury and the Shires of Capel, zoning or reservation of land to allow for a Dardanup and Harvey. different land use.

The Greater Bunbury locality is one of the When a rezoning or a new reservation is fastest growing areas in Australia, with a considered, an amendment to the GBRS is population projected to exceed 100,000 by advertised to seek comment from the wider 2031. As it grows, change must be well community and all levels of government. planned and well managed. The process allows for extensive community Provision must be made for future housing, consultation and discussion in Parliament employment opportunities and transport before a final decision is made. needs to meet this growth. It is also necessary to set aside land for conservation How is the Greater Bunbury Region and recreation. Scheme amended?

The GBRS provides for this change, and the The Western Australian Planning Commission means by which affected landowners can be (WAPC) is responsible for keeping the GBRS compensated for land acquired for regional under review and initiating changes where it is public purposes. seen to be necessary.

The amendment process is regulated by the What is the Greater Bunbury Region Planning and Development Act 2005. The Scheme? amendment proposed in this report is being The GBRS is a region planning scheme for made under the provisions of section 41 land use in the Greater Bunbury area. This (often referred to as a major amendment). area stretches from Lake Preston in the north, Peppermint Grove Beach in the south and The process of a major amendment to the east to the Darling Scarp. GBRS includes the following steps:

The GBRS defines the future use of land, • Formulation of the amendment by the dividing it into broad zones and reservations. WAPC. It requires local government local planning schemes to provide detailed plans for their • Referral of the proposed amendment to part of the region. These schemes must be the Environmental Protection Authority consistent with the GBRS. (EPA) to set the level of environmental assessment. Where the EPA requires an The GBRS uses a set of maps and a scheme environmental review, this is carried out text. The scheme text provides planning rules before the amendment is advertised. for zones and reservations, which are shown on the maps in different colours and patterns. • Consent by the Minister for Planning to call for submissions. This plan has been in operation since November 2007 and provides the legal basis for planning in the Greater Bunbury area.

• Advertising the amendment for public The following diagram shows the main steps. inspection and inviting submissions. Advertisements are placed in local and WAPC resolves to amend statewide newspapers and information is GBRS and refers to the EPA made available on the WAPC’s website. Landowners whose property is directly affected by a proposed change are EPA determines level of contacted in writing. Where there is an environmental assessment environmental review, this is also made available for comment. Environmental review

prepared if required • WAPC receive public submissions over a three month period. WAPC submits to Minister for • WAPC considers written submissions. consent to advertise People who have made submissions may, if they wish, also make an oral presentation to a special committee Amendment advertised seeking appointed to consider and report on these public comment submissions.

• WAPC reviews the proposed amendment WAPC considers submissions and makes recommendation in light of submissions. The amendment may be modified before proceeding.

Environmental conditions • Readvertising for further public incorporated if required submissions may be required by the Minister for Planning if the amendment is substantially modified as a result of Approved by Governor submissions.

• Minister presents the amendment with Considered by Parliament WAPC recommendations to the Governor for approval.

• Placing of the amendment, as approved Amendment takes effect

by the Governor, before each House of in the GBRS

State Parliament, where it must remain for

12 sitting days. During this time, the

amendment is again on public display with When the GBRS is amended, local planning the WAPC’s report on submissions. schemes must also be amended to match the

broad zonings and reservations of the GBRS. • In Parliament, a member may introduce a Affected local governments provide more motion to disallow the amendment. If this detailed planning for each area. motion succeeds, the GBRS will not be

amended. Otherwise, the amendment Within three months of a GBRS amendment becomes legally effective in the GBRS. being finalised, an affected local government must initiate an amendment to its local planning scheme.

Zones and reservations Primary Regional Roads: to provide a regional road network to accommodate current and Zones and reservations in the GBRS are future transport needs on roads declared broad categories. They are not precisely under the Main Roads Act 1930. defined or limited, but the following descriptions are a guide. Other Regional Roads: to provide a regional road network to accommodate current and Zones future transport needs on roads for which the Urban: to provide for residential development planning responsibilities are shared between and associated local employment, recreation the Commission and local government. and open space, shopping, schools and other community facilities. Railways: to provide for the passage of trains, the marshalling, maintenance and storage of Urban Deferred: land suitable for future urban rolling stock, and the conveying of public and development but where there are various freight by rail. planning servicing and environmental requirements which need to be addressed Port Installations: to provide for the current before urban development can take place. and future expansion needs of the Port of Bunbury.

The WAPC must be satisfied that these Waterways: to recognise permanently issues have been addressed before rezoning inundated inland and coastal lands below the to urban. high water mark, and existing and proposed water canals. Regional Centre: the Bunbury central business district within which commercial, State Forests: to recognise State forests. civic, cultural, service and administration activities serving the region are located. Public Purposes: land for public facilities such as hospitals, high schools, universities, Industrial: to provide for manufacturing prisons, utilities for electricity, water and industry, the storage and distribution of goods treatment of wastewater, commonwealth and associated uses. government and other special uses.

Rural: to provide for the sustainable use of What if my land is rezoned? land for agriculture, assist in the conversation and wise use of natural resources including Landowners may find that an amendment water, flora and minerals, provide a distinctive seeks to rezone their property, for example rural landscape setting for the urban area and from rural to urban or urban deferred. accommodate carefully planned rural living developments. If the zoning is changed, landowners do not have to change their use of the land or Private Recreation: to accommodate lifestyle. They can stay as they are or they regionally significant open space and may set about changing their land use. For recreation activities in private use. instance, some may seek approval to subdivide their land or apply to develop it in some way that suits the new zoning. Reservations Land is reserved for community purposes. It The WAPC realises that many people choose may be reserved to protect a resource or to their properties because they like them as provide areas for infrastructure. they are and may not want to change from, for example, a rural-residential lifestyle to an Regional Open Space: to protect the natural urban area. Others are keen to change the environment, provide recreational land use. opportunities, safeguard important landscapes and provide for public access.

vii

For these reasons, amendments to the GBRS Environmental review report are advertised so that all affected landowners The EPA considers the environmental impact and anyone else have time to examine the of an amendment to the GBRS before it is proposals and lodge a submission. advertised. Should the EPA require formal assessment an environmental review is What if my land is reserved? undertaken and that information is made available for comment at the same time as the Land is reserved because it will be needed amendment report. eventually for a public purpose such as parks and recreation or other regional roads. Report on Submissions If your land is marked for a reservation in an This publication documents the planning advertised amendment, you can continue to rationale, determination of submissions use and enjoy your property. Generally, received and the recommendations for final reserved land can remain in private ownership approval of the amendment made by the until it is needed for the purpose for which it is WAPC. reserved. The WAPC has reservations over many areas of land, which are privately Submissions owned. All the written submissions received on the proposed amendment are reproduced as a To protect landowners, there are procedures public record. for acquisition or compensation by the WAPC. These are outlined in Your Property and the Transcript of Hearings Greater Bunbury Region Scheme, a leaflet The hearings procedures are recorded and reproduced at the back of this report and transcribed. All transcripts are published as a available separately from the Department of public record. Planning.

How can my views be heard? You can lodge a written submission on the proposed amendment during the advertised period. A submission form is available at the back of this report, from the display locations for this amendment and from the WAPC’s website.

People writing submissions may choose also to attend a hearing. This follows the submission period, where you can express your views to a hearings panel.

Publications In the course of each substantial amendment to the GBRS, information is published under the following titles:

Amendment report This document is available from the start of the public submission period of the proposed amendment. It sets out the purpose and scope of the amendment, explains why the proposal is considered necessary and informs people how they can comment. viii Abbreviations

EPA Environmental Protection Authority

GBRS Greater Bunbury Region Scheme

WAPC Western Australian Planning Commission

Location Plan

x OUTER

HARBOUR

KOOMBANA

BAY 1

BUNBURY 2

KOOMBANA INNER 3 HARBOUR

LESCHENAULT INLET

DRIVE

BLAIR

STREET

Location of the proposed amendment to the GBRS Bunbury Waterfront Project

Legend GREATER BUNBURY REGION SCHEME LEGEND Reserved Lands Zones regional open space public purposes - urban Proposed Amendments: denoted as follows : railways urban deferred A airport H hospital 1 Marlston North Site state forests regional centre HS high school waterways P prison industrial 2 Koombana North Site PU public utilities port installations SU special uses rural TS technical school 3 Koombana South Site primary regional roads U university private recreation other regional roads special control areas denoted as follows : SCA NO.1 water catchments SCA NO.2 Kemerton industrial zone 300 metre horizontal setback buffer area SCA NO.3 Glen Iris service corridor in accordance with SPP 2.6 buffer area EC environmental conditions

N GEOCENTRIC DATUM OF AUSTRALIA SCALE 1:20000 bunbury waterfront_location.dgn 09 Dec 2009 0 500 Produced by Cartographic Section, South West Planning, Department of Planning on behalf of the Western Australian Planning Commission, Perth WA metres Base information supplied by Western Australian Land Information Authority LI 430-2009-2.

Marlston North

SECTION 1

Amendment 0010/41

Marlston North

Contents

1 Planning objective...... 1

2 Background...... 1

3 Discussion ...... 2

4 Environmental Protection Authority advice ...... 2

5 Discussion ...... 2

6 Sustainability appraisal...... 3

7 The amendment process ...... 3

8 Submissions on the amendment ...... 4

9 Hearings ...... 5

10 Modifications to the amendment...... 5

11 Final outcome ...... 5

Figure 1 Proposed GBRS Amendment Plan

Appendix A Notice of environmental assessment

Appendix B List of detail plans supporting the amendment

Appendix C Submission form for this amendment (Form 41)

Greater Bunbury Region Scheme Amendment 0010/41 Marlston North

1 Planning objective

The purpose of the Amendment is to rezone various portions of land and waterway in the area known as Marlston North, shown in Figure 1 of this report, from Regional Open Space and Waterways reservation to Regional Centre zone and Regional Open Space reservation.

This land is one of three sites of the proposed Bunbury Waterfront Project, as detailed in the report contained in the enclosed CD, prepared by the Bunbury Waterfront Project Taskforce (Taskforce).

The area proposed to be rezoned is just over 1.3 hectares, and includes approximately 0.7 hectares of land and 0.6 hectares of waterway.

The Greater Bunbury Region Scheme (GBRS) amendment will facilitate concurrent amendments to the City of Bunbury Town Planning Scheme No. 7, which will provide for detailed planning such as structure plans and incorporate development guidelines to manage the hazard risks associated with climate change.

2 Background

In 2004 the then State Government began looking into further development of the waterfront areas of Bunbury. In 2006 it announced a commitment of $45 million to the Bunbury Waterfront project.

In 2008 LandCorp prepared the Bunbury Waterfront Eastside Precinct Structure Plan which the City of Bunbury advertised for public comment.

There were over 880 submissions received on the proposal. Concerns raised in submissions included:

• The loss of public open space; • The potential impacts of high rise buildings; • Potential impacts on skiing and boating; • The concern that the Sailing Club and the Power Boat Club may be 'forced' from the premises which they currently occupy; • A reduction in the availability of parking in the area; and • The restriction or loss of views to the waterfront.

Early in 2009 the Bunbury Waterfront Taskforce was announced, and in October 2009 the Taskforce released its report (contained in enclosed CD), which identified the three sites, Marlston North, Koombana North and Koombana South, to be amended by the Western Australian Planning Commission (WAPC) to facilitate the Bunbury Waterfront project. In addition LandCorp has prepared an amendment report, providing background information, which is also contained in the enclosed CD.

1 3 Scope and content of the amendment

The amendment proposes to introduce land zoned as Regional Centre to an area currently reserved for Regional Open Space and Waterways. A Regional Open Space reservation will be maintained on the northern and eastern sides of the new Regional Centre zone to ensure continuity of the foreshore.

The Marlston North location is immediately adjacent to and provides a logical extension of the existing Marlston Waterfront development. The proposed building heights of up to 7 storeys will provide for a visual termination point to the development area.

The development objectives established by the Taskforce for the Marlston North Precinct are:

• Establish a vibrant activity node and destination at the northern end of Marlston Waterfront; • Provide pedestrian boardwalks along the water's edge to establish the continuity of the public reserve around the development; • Facilitate the development of a mix of retail/hospitality uses on the ground floor with active edges to the public domain; • Establish a quality residential environment on the upper floors which responds to the inherent potential of the location; and • Establish building heights which, while providing a clear and legible conclusion to the Marlston Waterfront, establish appropriately scaled interfaces with the foreshore walkway and existing development to the south.

The preferred land uses outlined by the taskforce for the Marlston North Precinct are:

• Hospitality/Retail/Commercial uses on the ground floor facing both the external boardwalks and the internal public parking area. • Residential/Hospitality development on the upper floors of the development. This could comprise hotels, short stay accommodation or permanent residential development.

4 Formal Environmental Protection Authority advice

The proposed amendment was referred to the Environmental Protection Authority (EPA) for advice on whether environmental assessment would be required.

The EPA has advised that the proposed amendment does not require formal assessment under Part IV of the Environmental Protection Act 1986. It has however provided advice on the key environmental factors for the amendment. A copy of the notice from the EPA is included at appendix A.

5 Discussion

The Bunbury Waterfront proposal has been developed following an assessment of the major planning issues raised by the public in response to the Bunbury Waterfront Eastside Precinct Structure Plan.

The public interest criteria against which the proposal was developed comprised:

• Enhancing the public domain; • Maintaining the foreshore public open space 'arc'; • Protecting vistas towards the foreshore; • Improving the entry to the city; and • Activating the Bunbury Waterfront.

Public input on the Bunbury Waterfront will be sought through the proposed amendments to the GBRS, amendments to the City of Bunbury Town Planning Scheme No. 7 and structure planning.

6 Sustainability appraisal

The amendment provides for the following economic, social and environmental benefits and implications.

Economic

Economic benefits of the amendment include:

• Provision of housing in inner areas reduces the demand for housing in urban fringe areas, thus reducing the need for provision of expensive government funded infrastructure such as roads, sewerage and water reticulation;

• Intensified mixed-use development provides diversified employment and social opportunities in accordance with the principles of Liveable Neighbourhoods.

Social

Social benefits of the amendment include:

• The proposal will enable activation of the Bunbury Waterfront providing for a safe, attractive and vibrant public realm.

Environmental

Environmental benefits of the amendment include:

• Increased urban densities reduce the car dependence, reducing greenhouse gas emissions.

• Increased provision of housing and employment within established urban boundaries reduces the demand for land (including bushland and agricultural land) required on the fringes of urban areas.

Economic/Social/Environmental implications

The Department of Planning in partnership with the Commonwealth have commenced sea level rise/storm surge modelling from the top of Leschenault Inlet to Dalyellup to assess coastal vulnerability and prepare for possible sea level rise associated with global warming. This study will inform the preparation of a response to assist development decisions likely to affect the coastline including the subject land.

The subject land is currently reserved under the City of Bunbury Town Planning Scheme No. 7 and accordingly, the City will need to initiate an appropriate amendment.

7 The amendment process

The procedures for amending the GBRS are prescribed by the Planning and Development Act 2005. The amendment proposed in this report is being made under the provisions of section 41 of that Act.

3 In essence, the procedure for a substantial alteration to the GBRS (often referred to as a major amendment) involves:

• formulation of the amendment by the WAPC;

• referral to the EPA for environmental assessment;

• completion of an environmental review (if required) to EPA instructions;

• public submissions on the proposed amendment (including environmental review if required);

• consideration of submissions (including hearings where requested);

• referral of WAPC recommendations, with or without any modifications in response to submissions, to the Minister for Planning;

• approval by the Governor;

• consideration by both Houses of Parliament, who can disallow the amendment;

• amendment takes legal effect when no longer subject to disallowance after 12 sitting days;

• where the WAPC has agreed to the parallel amendment of a local planning scheme under section 126(3) of the Planning and Development Act, the local planning scheme amendment becomes effective upon gazettal of the GBRS amendment.

An explanation of this process can also be found in the front of this report.

8 Submissions on the amendment

The WAPC invites people to comment on this proposed amendment to the GBRS.

The amendment is being advertised for public submissions for a period of three months from Tuesday 16 February 2010 to Monday 17 May 2010.

Copies of the amendment will be available for public inspection at:

i) Department of Planning, 469 Wellington Street, Perth.

ii) Department of Planning, 61 Victoria Street, Bunbury.

iii) the municipal offices of the City of Bunbury, Shires of Capel, Dardanup and Harvey.

iv) State Reference Library, Northbridge;

v) Bunbury City Library.

Written submissions on the amendment should be sent to:

The Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230 and must be received by 5 pm Monday 17 May 2010.

All submissions received by the WAPC will be acknowledged.

For your convenience a submission form (form 41) is contained in appendix C. Additional copies of the form are available from the display locations and the WAPC’s website www.planning.wa.gov.au.

You should be aware that calling for submissions is a public process and all submissions lodged will become a public document. All submissions are published and made available when the amendment is presented to both Houses of Parliament. Advice of disclosure and access requirements are shown on side two of the submission form.

Before making your submission, it is recommended that you read the information in appendix II of this report regarding preparing a submission.

9 Hearings

Any person making a written submission has the opportunity to personally present the basis of their submission to a sub-committee of the WAPC. Details required for attending the hearings are on side two of the submission form.

Presentations made to the hearings committee are an extension of the submission process and the transcript of all hearings will become a public document. The transcript is published and made available when the amendment is presented to both Houses of Parliament.

Before completing your submission form, please refer to the information regarding hearings in appendix II of this report.

10 Modifications to the amendment

After considering any comments received from the public and government agencies, the WAPC may make modifications to the amendment.

The recommendations of the WAPC, including any modifications, are published in a report on submissions. Anyone who has made a submission will receive a copy of this document when the amendment is tabled in Parliament. The report will also be available on the WAPC’s website www.planning.wa.gov.au.

11 Final outcome

Following consideration by both Houses of Parliament, those who made submissions will be notified of the final outcome, along with all affected landowners.

Figure 1

Marlston North

1002

CASUARINA 1 231

15 230 973 2 229 5 4 16 228

237 227 6 238 18 13

3 839 239 240 Koombana Bay

260 BOULEVARDE

259 BUNBURY 2 258 DRIVE 880 1

2 218 1058

219 7 217 220

BONNEFOI

222 1 1057

216 221 8 Bunbury Waterfront Project - proposed amendment to GBRS Marlston North Site

Greater Bunbury Region Scheme Legend

Proposed: Existing:

1 regional centre zone regional open space reservation

2 regional open space reservation waterways reservation

regional centre zone

GEOCENTRIC DATUM OF AUSTRALIA N Bunbury waterfront amd_proposal_marlston north.dgn Scale 1:2000 23 Sep 2009 Produced by Cartographic Section, South West Planning, Department of Planning 0 50 On behalf of the Western Australian Planning Commission, Perth WA Base information supplied by Western Australian Land Information Authority LI 430-2009-2 metres

Appendix A

Notice of environmental assessment

Appendix B

List of detail plans supporting the amendment

Marlston North

Proposed major amendment

Amendment 0010/41

as advertised

3.2358

Detail plans

3.2359

Appendix C

Submission form for this amendment (Form 41)

Planning and Development Act 2005 Section 41 Amendment (Substantial) Form 41

Submission Greater Bunbury Region Scheme Amendment 0010/41 Marlston North

OFFICE USE ONLY

SUBMISSION NUMBER To: Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230

Name ...... (PLEASE PRINT CLEARLY)

Address ...... Postcode ......

Contact phone number ...... Email address ......

Submission (Please attach additional pages if required. It is preferred that any additional information be loose rather than bound)

(This form is for Amendment 0010/41 (Marlston North) ONLY) ...... turn over to complete your submission Hearing of submissions

Anyone who has made a written submission on the amendment has the opportunity to personally present the basis of their submission to a sub-committee of the WAPC. You do not have to attend a hearing. The comments presented by you in this written submission will be considered in determining the recommendation for the proposed amendment.

For information about the submission and hearings process, please refer to the amendment report and in particular Appendix II.

Please choose one of the following:

No, I do not wish to speak at the hearings. (Please go to the bottom of the form and sign)

Yes, I wish to speak at the hearings. (Please complete the following details)

I will be represented by:

Myself – My telephone number (business hours): ...... or A spokesperson

Name of spokesperson: ...... Contact telephone number (business hours): ...... Postal address: ......

I would prefer my hearing to be conducted in:

Public (members from the general public may attend your presentation)

OR Private (only the people nominated by you or the hearings committee will be permitted to attend)

You should be aware that: • The Hearings Panel is NOT a decision making body. Information presented at the hearings will be forwarded to the WAPC for consideration in determining the recommendation for the proposed amendment. • The WAPC is subject to the Freedom of Information Act 1992 and as such, submissions made to the WAPC may be subject to applications for access under the Act.

• In the course of the WAPC assessing submissions, or making its report on these submissions, copies of your submission or the substance of that submission, may be disclosed to third parties.

• All hearings are recorded and transcribed. The transcripts of all hearings, along with all written submissions, are presented to the Minister for Planning and published as public records should the Minister approve the proposed amendment. The WAPC recommendations are similarly published in a report on submissions.

To be signed by person(s) making the submission

Signature ...... Date ......

Note: Submissions MUST be received by the advertised closing date, being close of business (5pm) on 17 May 2010. Late submissions will NOT be considered.

Contacts: Telephone - (08) 9791 0577; Fax - (08) 9791 0576; Email - [email protected]; Website - http://www.planning.wa.gov.au

Koombana North

SECTION 2

Amendment 0011/41

Koombana North

Contents

1 Planning objective...... 1

2 Background...... 1

3 Discussion ...... 2

4 Environmental Protection Authority advice ...... 2

5 Discussion ...... 2

6 Sustainability appraisal...... 3

7 The amendment process ...... 3

8 Submissions on the amendment ...... 4

9 Hearings ...... 5

10 Modifications to the amendment...... 5

11 Final outcome ...... 5

Figure 1 Proposed GBRS Amendment Plan

Appendix A Notice of environmental assessment

Appendix B List of detail plans supporting the amendment

Appendix C Submission form for this amendment (Form 41)

Greater Bunbury Region Scheme Amendment 0011/41 Koombana North

1 Planning objective

The purpose of the Amendment is to rezone various portions of land and waterway in the area known as Koombana North, shown in Figure 1 of this report, from Regional Open Space, Railways, Other Regional Road and Waterways reservations to Regional Centre zone and Regional Open Space and Waterways reservations.

This land is one of three sites of the proposed Bunbury Waterfront Project, as detailed in the report contained in the enclosed CD, prepared by the Bunbury Waterfront Project Taskforce (Taskforce).

The area proposed to be rezoned is just over 1.4 hectares, with approximately 1.1 hectares transferring to the Regional Centre zone.

2 Background

In 2004 the then State Government began looking into further development of the waterfront areas of Bunbury. In 2006 it announced a commitment of $45 million to the Bunbury Waterfront project.

In 2008 LandCorp prepared the Bunbury Waterfront Eastside Precinct Structure Plan which the City of Bunbury advertised for public comment.

There were over 880 submissions received on the proposal. Concerns raised in submissions included:

1 3 Scope and content of the amendment

The amendment proposes to introduce land zoned as Regional Centre to an area currently reserved for Regional Open Space, Railways and Other Regional Road. A Regional Open Space reservation will be maintained on the northern and eastern sides of the new Regional Centre zone to ensure continuity of the foreshore. There are also minor rationalisations of the Regional Open Space, Waterways and Other Regional Road reservations to reflect current and proposed land uses.

The Koombana North location is immediately adjacent to and provides a logical extension of the existing Regional Centre zoning and the Silos mixed-use precinct. The area is an entry point to Bunbury and the proposed sighting of buildings up to 6 storeys will provide a strong entry statement to the Bunbury City Centre.

The development objectives established by the Taskforce for the Koombana North Precinct are:

• Establish a public domain of quality which provides community access to the foreshore. • Provide generous pedestrian linkages to both the Marlston Waterfront to the north and Leschenault Inlet to the south. • Provide a legible vehicular circulation system with provision for public parking for beach users by extending Holman Street. • Facilitate the development of a mix of uses which provide an urban edge to Koombana Drive and an active edge along the foreshore promenade. • Establish building heights which provide an urban response to existing and future development in the locality and establish an appropriately scaled interface with the foreshore promenade.

The preferred land uses outlined by the taskforce for the Koombana North Precinct are:

• Residential development in the structures facing the beach. • However, within these buildings active ground floor uses (restaurants, cafes etc) will be encouraged facing the foreshore promenade. • Office/commercial or possibly residential uses in the buildings facing Koombana Drive.

4 Formal Environmental Protection Authority advice

The proposed amendment was referred to the Environmental Protection Authority (EPA) for advice on whether environmental assessment would be required.

The EPA has advised that the proposed amendment does not require formal assessment under part IV of the Environmental Protection Act 1986. A copy of the notice from the EPA is included at appendix A.

5 Discussion

The Bunbury Waterfront proposal has been developed following an assessment of the major planning issues raised by the public in response to the Bunbury Waterfront Eastside Precinct Structure Plan.

The public interest criteria against which the proposal was developed comprised:

• Enhancing the public domain; • Maintaining the foreshore public open space 'arc'; • Protecting vistas towards the foreshore;

• Improving the entry to the city; and • Activating the Bunbury Waterfront.

Public input on the Bunbury Waterfront will be sought through the proposed amendments to the GBRS, amendments to the City of Bunbury Town Planning Scheme No. 7 and structure planning.

6 Sustainability appraisal

The amendment provides for the following economic, social and environmental benefits and implications.

Economic

Economic benefits of the amendment include:

• Intensified mixed-use development provides diversified employment and social opportunities in accordance with the principles of Liveable Neighbourhoods.

Social

Social benefits of the amendment include:

• The proposal will enable activation of the Bunbury Waterfront providing for a safe, attractive and vibrant public realm.

Environmental

Environmental benefits of the amendment include:

• Increased urban densities reduce the car dependence, reducing greenhouse gas emissions.

• Increased provision of housing and employment within established urban boundaries reduces the demand for land (including bushland and agricultural land) required on the fringes of urban areas.

Economic/Social/Environmental implications

The subject land is currently reserved under the City of Bunbury Town Planning Scheme No. 7 and accordingly, the City will need to initiate an appropriate amendment.

7 The amendment process

The procedures for amending the GBRS are prescribed by the Planning and Development Act 2005. The amendment proposed in this report is being made under the provisions of section 41 of that Act.

3 In essence, the procedure for a substantial alteration to the GBRS (often referred to as a major amendment) involves:

• formulation of the amendment by the WAPC;

• referral to the EPA for environmental assessment;

• completion of an environmental review (if required) to EPA instructions;

• public submissions on the proposed amendment (including environmental review if required);

• consideration of submissions (including hearings where requested);

• referral of WAPC recommendations, with or without any modifications in response to submissions, to the Minister for Planning;

• approval by the Governor;

• consideration by both Houses of Parliament, who can disallow the amendment;

• amendment takes legal effect when no longer subject to disallowance after 12 sitting days;

An explanation of this process can also be found in the front of this report.

8 Submissions on the amendment

The WAPC invites people to comment on this proposed amendment to the GBRS.

The amendment is being advertised for public submissions for a period of three months from Tuesday 16 February 2010 to Monday 17 May 2010.

Copies of the amendment will be available for public inspection at:

i) Department of Planning, 469 Wellington Street, Perth.

ii) Department of Planning, 61 Victoria Street, Bunbury.

iii) the municipal offices of the City of Bunbury, Shires of Capel, Dardanup and Harvey.

iv) State Reference Library, Northbridge;

v) Bunbury City Library.

Written submissions on the amendment should be sent to:

The Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230 and must be received by 5 pm Monday 17 May 2010.

All submissions received by the WAPC will be acknowledged.

For your convenience a submission form (form 41) is contained in appendix C. Additional copies of the form are available from the display locations and the WAPC’s website www.planning.wa.gov.au.

Before making your submission, it is recommended that you read the information in appendix II of this report regarding preparing a submission.

9 Hearings

Before completing your submission form, please refer to the information regarding hearings in appendix II of this report.

10 Modifications to the amendment

After considering any comments received from the public and government agencies, the WAPC may make modifications to the amendment.

11 Final outcome

Following consideration by both Houses of Parliament, those who made submissions will be notified of the final outcome, along with all affected landowners.

Figure 1

Koombana North

Koombana Bay

1058

1 1057

1065 1056

BUNBURY 573 851 441 1091

558

723 440 2 3 1

628 2 3 2 850 772

KOOMBANA DRIVE Bunbury Waterfront Project - proposed amendment to GBRS Koombana North Site

Greater Bunbury Region Scheme Legend Proposed: Existing:

1 regional centre zone regional open space reservation

2 regional open space reservation other regional roads reservation

3 waterways reservation waterways reservation

railways reservation

regional centre zone

GEOCENTRIC DATUM OF AUSTRALIA N Bunbury waterfront amd_proposal_koombana north.dgn Scale 1:2500 09 Dec 2009 Produced by Cartographic Section, South West Planning, Department of Planning 0 60 On behalf of the Western Australian Planning Commission, Perth WA Base information supplied by Western Australian Land Information Authority LI 430-2009-2 metres

Appendix A

Notice of environmental assessment

Appendix B

List of detail plans supporting the amendment

Koombana North

Proposed major amendment

Amendment 0011/41

as advertised

3.2360

Detail plans

3.2361

Appendix C

Submission form for this amendment (Form 41)

Planning and Development Act 2005 Section 41 Amendment (Substantial) Form 41

Submission Greater Bunbury Region Scheme Amendment 0011/41 Koombana North

OFFICE USE ONLY

SUBMISSION NUMBER To: Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230

Name ...... (PLEASE PRINT CLEARLY)

Address ...... Postcode ......

Contact phone number ...... Email address ......

Submission (Please attach additional pages if required. It is preferred that any additional information be loose rather than bound)

(This form is for Amendment 0011/41 (Koombana North) ONLY)...... turn over to complete your submission Hearing of submissions

For information about the submission and hearings process, please refer to the amendment report and in particular Appendix II.

Please choose one of the following:

No, I do not wish to speak at the hearings. (Please go to the bottom of the form and sign)

Yes, I wish to speak at the hearings. (Please complete the following details)

I will be represented by:

Myself – My telephone number (business hours): ...... or A spokesperson

Name of spokesperson: ...... Contact telephone number (business hours): ...... Postal address: ......

I would prefer my hearing to be conducted in:

Public (members from the general public may attend your presentation)

OR Private (only the people nominated by you or the hearings committee will be permitted to attend)

• In the course of the WAPC assessing submissions, or making its report on these submissions, copies of your submission or the substance of that submission, may be disclosed to third parties.

To be signed by person(s) making the submission

Signature ...... Date ......

Note: Submissions MUST be received by the advertised closing date, being close of business (5pm) on 17 May 2010. Late submissions will NOT be considered.

Contacts: Telephone - (08) 9791 0577; Fax - (08) 9791 0576; Email - [email protected]; Website - http://www.planning.wa.gov.au

Koombana South

SECTION 3

Amendment 0012/41

Koombana South

Contents

1 Planning objective...... 1

2 Background...... 1

3 Discussion ...... 2

4 Environmental Protection Authority advice ...... 2

5 Discussion ...... 2

6 Sustainability appraisal...... 3

7 The amendment process ...... 4

8 Submissions on the amendment ...... 4

9 Hearings ...... 5

10 Modifications to the amendment...... 5

11 Final outcome ...... 5

Figure 1 Proposed GBRS Amendment Plan

Appendix A Notice of environmental assessment

Appendix B List of detail plans supporting the amendment

Appendix C Submission form for this amendment (Form 41)

Greater Bunbury Region Scheme Amendment 0012/41 Koombana South

1 Planning objective

The purpose of the Amendment is to rezone various portions of land and waterway in the area known as Koombana South, shown in Figure 1 of this report, from Regional Open Space and Other Regional Road reservations to Regional Centre zone and Regional Open Space reservation.

This land is one of three sites of the proposed Bunbury Waterfront Project, as detailed in the report contained in the enclosed CD, prepared by the Bunbury Waterfront Project Taskforce (Taskforce).

The area proposed to be rezoned is just under 0.6 hectares, with nearly all of the land transferring to the Regional Centre zone.

2 Background

In 2004 the then State Government began looking into further development of the waterfront areas of Bunbury. In 2006 it announced a commitment of $45 million to the Bunbury Waterfront project.

In 2008 LandCorp prepared the Bunbury Waterfront Eastside Precinct Structure Plan which the City of Bunbury advertised for public comment.

There were over 880 submissions received on the proposal. Concerns raised in submissions included:

1 3 Scope and content of the amendment

The amendment proposes to introduce land zoned as Regional Centre to an area currently reserved for Regional Open Space and Other Regional Roads. A Regional Open Space reservation will be maintained on the southern and eastern sides of the new Regional Centre zone to ensure continuity of the foreshore. There are also minor rationalisations of the Other Regional Road reservation to reflect propose land uses.

The Koombana South location is situated to the east of the Blair Street road reservation and south of the Koombana Drive road reservation. The area proposed to be amended has been kept to a minimum only providing for a single linear strip of development in order to retain a wide foreshore reserve in this area.

The development objectives established by the Taskforce for the Koombana South Precinct are:

• Maintain the 'arc' of the foreshore reserve between the city and Leschenault Inlet. • Provide generous pedestrian paths along the water's edge. • Establish built form which provides a clear and legible edge to both the regional open space and Koombana Drive. • Facilitate the development of a mix of retail/hospitality uses on the ground floor to assist in activating the edge of the foreshore reserve. • Establish uses on the upper floors which provide activity for, and passive surveillance of, the foreshore reserve. • Develop a café/restaurant/ tavern on the point overlooking Leschenault Inlet. • Investigate the potential of a pedestrian bridge across the southern end of the Plug linking to Sykes Foreshore Reserve.

The preferred land uses outlined by the taskforce for the Koombana South Precinct are:

• Hospitality/Retail/Commercial uses on the ground floor. • Residential/Hospitality development on the upper floors of development. This could comprise hotels, short stay accommodation with potentially a limited component of permanent residential development. • Office use could also be considered on the corner of Koombana Drive and Blair Street.

4 Formal Environmental Protection Authority advice

The proposed amendment was referred to the Environmental Protection Authority (EPA) for advice on whether environmental assessment would be required.

The EPA has advised that the proposed amendment does not require formal assessment under part IV of the Environmental Protection Act 1986. A copy of the notice from the EPA is included at appendix A.

5 Discussion

The Bunbury Waterfront proposal has been developed following an assessment of the major planning issues raised by the public in response to the Bunbury Waterfront Eastside Precinct Structure Plan.

The public interest criteria against which the proposal was developed comprised:

• Enhancing the public domain; • Maintaining the foreshore public open space 'arc';

• Protecting vistas towards the foreshore; • Improving the entry to the city; and • Activating the Bunbury Waterfront.

Public input on the Bunbury Waterfront will be sought through the proposed amendments to the GBRS, amendments to the City of Bunbury Town Planning Scheme No. 7 and structure planning.

6 Sustainability appraisal

The amendment provides for the following economic, social and environmental benefits and implications.

Economic

Economic benefits of the amendment include:

• Intensified mixed-use development provides diversified employment and social opportunities in accordance with the principles of Liveable Neighbourhoods.

Social

Social benefits of the amendment include:

• The proposal will enable activation of the Bunbury Waterfront providing for a safe, attractive and vibrant public realm.

Environmental

Environmental benefits of the amendment include:

• Increased urban densities reduce the car dependence, reducing greenhouse gas emissions.

• Increased provision of housing and employment within established urban boundaries reduces the demand for land (including bushland and agricultural land) required on the fringes of urban areas.

Economic/Social/Environmental implications

The subject land is currently reserved under the City of Bunbury Town Planning Scheme No. 7 and accordingly, the City will need to initiate an appropriate amendment.

3 7 The amendment process

The procedures for amending the GBRS are prescribed by the Planning and Development Act 2005. The amendment proposed in this report is being made under the provisions of section 41 of that Act.

In essence, the procedure for a substantial alteration to the GBRS (often referred to as a major amendment) involves:

• formulation of the amendment by the WAPC;

• referral to the EPA for environmental assessment;

• completion of an environmental review (if required) to EPA instructions;

• public submissions on the proposed amendment (including environmental review if required);

• consideration of submissions (including hearings where requested);

• referral of WAPC recommendations, with or without any modifications in response to submissions, to the Minister for Planning;

• approval by the Governor;

• consideration by both Houses of Parliament, who can disallow the amendment;

• amendment takes legal effect when no longer subject to disallowance after 12 sitting days;

An explanation of this process can also be found in the front of this report.

8 Submissions on the amendment

The WAPC invites people to comment on this proposed amendment to the GBRS.

The amendment is being advertised for public submissions for a period of three months from Tuesday 16 February 2010 to Monday 17 May 2010.

Copies of the amendment will be available for public inspection at:

i) Department of Planning, 469 Wellington Street, Perth.

ii) Department of Planning, 61 Victoria Street, Bunbury.

iii) the municipal offices of the City of Bunbury, Shires of Capel, Dardanup and Harvey.

iv) State Reference Library, Northbridge;

v) Bunbury City Library.

Written submissions on the amendment should be sent to:

The Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230 and must be received by 5 pm Monday 17 May 2010.

All submissions received by the WAPC will be acknowledged.

For your convenience a submission form (form 41) is contained in appendix C. Additional copies of the form are available from the display locations and the WAPC’s website www.planning.wa.gov.au.

Before making your submission, it is recommended that you read the information in appendix II of this report regarding preparing a submission.

9 Hearings

Before completing your submission form, please refer to the information regarding hearings in appendix II of this report.

10 Modifications to the amendment

After considering any comments received from the public and government agencies, the WAPC may make modifications to the amendment.

11 Final outcome

Following consideration by both Houses of Parliament, those who made submissions will be notified of the final outcome, along with all affected landowners.

Figure 1

Koombana South

DRIVE 2

MBANA 10 KOO 9 1 55

7 681 707 6

BLAIR 3

Leschenault Inlet

674

STREET

SYMMONS STREET

BUNBURY

Bunbury Waterfront Project - proposed amendment to GBRS Koombana South Site

Greater Bunbury Region Scheme Legend Proposed: Existing:

1 regional centre zone regional open space reservation

2 regional open space reservation other regional roads reservation

waterways reservation

regional centre zone

urban zone

GEOCENTRIC DATUM OF AUSTRALIA N Bunbury waterfront amd_proposal_koombana south.dgn Scale 1:2000 09 Dec 2009 Produced by Cartographic Section, South West Planning, Department of Planning 0 50 On behalf of the Western Australian Planning Commission, Perth WA Base information supplied by Western Australian Land Information Authority LI 430-2009-2 metres

Appendix A

Notice of environmental assessment

Appendix B

List of detail plans supporting the amendment

Koombana South

Proposed major amendment

Amendment 0012/41

as advertised

3.2362

Detail plans

3.2363

Appendix C

Submission form for this amendment (Form 41)

Planning and Development Act 2005 Section 41 Amendment (Substantial) Form 41

Submission Greater Bunbury Region Scheme Amendment 0012/41 Koombana South

OFFICE USE ONLY

SUBMISSION NUMBER To: Secretary Western Australian Planning Commission Level 6, 61 Victoria Street Bunbury WA 6230

Name ...... (PLEASE PRINT CLEARLY)

Address ...... Postcode ......

Contact phone number ...... Email address ......

Submission (Please attach additional pages if required. It is preferred that any additional information be loose rather than bound)

(This form is for Amendment 0012/41 (Koombana South) ONLY)...... turn over to complete your submission Hearing of submissions

For information about the submission and hearings process, please refer to the amendment report and in particular Appendix II.

Please choose one of the following:

No, I do not wish to speak at the hearings. (Please go to the bottom of the form and sign)

Yes, I wish to speak at the hearings. (Please complete the following details)

I will be represented by:

Myself – My telephone number (business hours): ...... or A spokesperson

Name of spokesperson: ...... Contact telephone number (business hours): ...... Postal address: ......

I would prefer my hearing to be conducted in:

Public (members from the general public may attend your presentation)

OR Private (only the people nominated by you or the hearings committee will be permitted to attend)

• In the course of the WAPC assessing submissions, or making its report on these submissions, copies of your submission or the substance of that submission, may be disclosed to third parties.

To be signed by person(s) making the submission

Signature ...... Date ......

Note: Submissions MUST be received by the advertised closing date, being close of business (5pm) on 17 May 2010. Late submissions will NOT be considered.

Contacts: Telephone - (08) 9791 0577; Fax - (08) 9791 0576; Email - [email protected]; Website - http://www.planning.wa.gov.au

Appendix I

Your Property and the Greater Bunbury Region Scheme

Your Property and the Greater Bunbury Region Scheme Landowners rights to compensation in relation to reserved land

If land is reserved in the Greater Am I entitled to compensation? Bunbury Region Scheme If your land is reserved in the GBRS, you may Land which is affected by a reservation in the be able to make a claim for compensation for Greater Bunbury Region Scheme (GBRS) will injurious affection if: ultimately be acquired by the government, but generally can remain in private ownership until you are the owner of the property when it is it is actually needed for the public purpose. first reserved in the GBRS and you wish to sell the property on the open market at a There are several options available to the reduced price; owners of reserved land: or Retain ownership and continue with the quiet enjoyment of the property until it is the WAPC has either refused a needed for the public purpose. You may development application over the property complete any development or subdivision of or has approved a development application the property that was approved prior to the over the property subject to conditions that reservation coming into effect. are unacceptable to the applicant.

Sell the property on the open market to another person(s). The Western Australian How do I claim compensation? Planning Commission (WAPC) recognises that due to the reservation this may be 1 If you have chosen to sell the property on difficult and, subject to acquisition priorities the open market at a reduced price, complete a and the availability of funds, would be willing notice of intention to sell form which is to consider the purchase of a reserved available from the Department of Planning. The property if an owner is unable to achieve a department will establish the extent of the private sale on the open market. reservation and forward the notice to the Board of Valuers. Offer the property for sale to the WAPC. Subject to acquisition priorities and the The Board of Valuers will determine the sworn availability of funds, the WAPC would be unaffected and affected values of the property. willing to consider the early acquisition of a You may wish to meet with the board to raise reserved property. In such cases the any matters you believe are relevant to the property is purchased at the current market value of the property. value had the property not been affected by the reservation, with the value being Following the determination by the board: determined by independent valuations of the property. You will be notified of the unaffected value of the property. Make a claim for compensation for injurious affection following the WAPC’s refusal of a You pay a valuation fee to the WAPC, after development application or approval of a which you will be notified of the affected development application subject to value of the property - this will represent the conditions that are unacceptable to the minimum sale price. applicant. In such cases the WAPC may elect to purchase the property instead of You then arrange the sale of the property paying compensation with the purchase (either privately or through an agent). Note price being determined in the same way as the sale price must not be less than the a negotiated purchase. affected value determined by the board.

When the property is sold, you may make a What is compulsory acquisition? claim for compensation for injurious affection for the difference between the sale A situation may arise where a property is price and the unaffected value as needed as a priority for a public purpose and determined by the board. the owner is unwilling to sell the property to the WAPC. If the property does not sell within one year of the board’s valuation, you may ask the In such a case, the property may be board for a revaluation of the property. The compulsorily acquired (or resumed) for that sale process is then repeated. public purpose.

Where a property has been resumed by the Once compensation has been paid, a WAPC, you have the right to make a claim for caveat will be lodged on the certificate of compensation in respect of the land resumed. title to identify that compensation has been

paid. Please note that compensation is only The WAPC will have the resumed land valued payable once. and following the checking of the compensation

claim will make you an offer of compensation Alternatively, you may ask the WAPC to for the resumed land. purchase the property, as you have been unable to sell the property privately. Should you have any queries concerning

the matters raised in this brochure, please 2 If the WAPC has refused your development do not hesitate to contact the Department of application or approved it subject to Planning, WAPC Property Management unacceptable conditions and the property is Services. reserved in the GBRS, you may make a claim for compensation for injurious affection within six months of the WAPC’s decision on the application.

In such a case the WAPC will either pay compensation or may elect to purchase the property in lieu of paying compensation.

If the WAPC elects to purchase the property, valuations are obtained for the market value of the property as at the date of the election to purchase had the property not been reserved in the GBRS. Please note that the date of valuation is fixed at the date of election to purchase.

Appendix II

Preparing a submission and for a hearing presentation

The Western Australian Planning Commission (WAPC) welcomes comment on proposed amendments to the Greater Bunbury Region Scheme (GBRS) from interested individuals, groups and organisations.

What is a submission? A submission is a way to express your opinion and provide information. It is an opportunity to explain why the amendment should be supported, withdrawn or modified. Suggestions of alternative courses of action are also welcome.

Making a submission is not the same as voting in an election. The number of submissions received for or against a proposal will not in itself determine the result. Rather, it is the reasoned argument of why a particular thing should or should not be done. Your submission will assist the WAPC in reviewing its planning proposal before proceeding.

Advertised proposals are often modified in response to the public submission process.

What should I say?

Your comments should focus on the particular issues that arise from the proposed amendment. If there are a number of components in the amendment, please indicate exactly which ones you are addressing.

It is important that you state your point of view clearly and give reasons for your conclusions and recommendations. These may include an alternative approach or other ways for the WAPC to improve the amendment or make it more acceptable. Indicate the source of your information or argument where applicable.

If you prefer not to write your own comments, you may consider joining a group interested in making a submission on similar issues. Joint submissions can increase the pool of ideas and information.

Before lodging your submission

Please remember to complete the submission form (Form 41 – Appendix C). Include your name and full postal address on side one and information related to the hearings on side two. It is preferred that any attachments be loose rather than bound.

The closing date for submissions and where they should be lodged is shown on Form 41 and in the submissions on the amendment section of the amendment report. To be eligible to make a presentation to the hearing committee, your written submission must be received by the closing date.

Some amendments may be subject to an environmental review. Under these circumstances, the WAPC will forward a copy of any submission raising environmental issues to the Environmental Protection Authority (EPA).

You should be aware that all submissions lodged with the WAPC are subject to regulations on disclosure and access, and will become a public document. Presentations made to the hearings committee are an extension of the submission process and the transcript of all hearings also becomes a public document.

Do you want a hearing?

The Planning and Development Act 2005 provides the opportunity for people who have made a written submission to personally present the basis of their submission to a sub-committee of the WAPC. You do not have to attend a hearing. The comments presented by you in your submission will be considered in determining the recommendation for the proposed amendment.

Hearings are arranged so that the WAPC can listen to a person, should they wish to explain or expand on their written submission. A hearing is for listening to points of view and planning rationale, it is not a forum of general public debate. In the case of a group, a spokesperson must be appointed to represent the group. The time allocated for a hearing is usually 15 minutes, which includes time for questions the committee may have of the presenter.

The hearings committee is appointed by the WAPC and is usually comprised of two WAPC committee members and one other person with planning knowledge and expertise related to issues raised in submissions.

You may choose to have your presentation conducted in public or private. A public hearing allows other persons, including the media, to attend. In a private hearing only those persons nominated by you and by the hearings committee may attend.

The Hearings Panel is NOT a decision making body. Information presented at the hearings will be forwarded to the WAPC for consideration in determining the recommendation for the proposed amendment.

All hearings, public and private, are recorded and transcribed. The transcripts, along with the written submissions, are published as public records. The WAPC recommendations are also published in a report on submissions.

Public Transport Authority Perth to Bunbury Fast Train Service Bunbury Central Station Interchange Strategy

February 2012

This Bunbury Central Station Interchange Strategy (“Report”): 1. has been prepared by GHD Australia Pty Ltd (“GHD”) for Public Transport Authority; 2. may only be used and relied on by Public Transport Authority; 3. must not be copied to, used by, or relied on by any person other than Public Transport Authority without the prior written consent of GHD; 4. may only be used for the purpose of [insert the purpose] (and must not be used for any other purpose). GHD and its servants, employees and officers otherwise expressly disclaim responsibility to any person other than Public Transport Authority arising from or in connection with this Report. To the maximum extent permitted by law, all implied warranties and conditions in relation to the services provided by GHD and the Report are excluded unless they are expressly stated to apply in this Report. The services undertaken by GHD in connection with preparing this Report:  were limited to those specifically detailed in section 2 of this Report; The opinions, conclusions and any recommendations in this Report are based on assumptions made by GHD when undertaking services and preparing the Report (“Assumptions”). GHD expressly disclaims responsibility for any error in, or omission from, this Report arising from or in connection with any of the Assumptions being incorrect. Subject to the paragraphs in this section of the Report, the opinions, conclusions and any recommendations in this Report are based on conditions encountered and information reviewed at the time of preparation and may be relied on until 6 months, after which time, GHD expressly disclaims responsibility for any error in, or omission from, this Report arising from or in connection with those opinions, conclusions and any recommendations.

61/27372/114109 Perth to Bunbury Fast Train Service 1 Bunbury Central Station Interchange Strategy

Contents

1. Executive Summary 1 1.1 Study Introduction and Objectives 1 1.2 Principles and Rationale of the CBD Station 1 1.3 Aims and Objectives of this Study 2 1.4 Study Background 2 1.5 Review of Alternative Locations 5 1.6 Conceptual Layout of the Preferred Option 8 1.7 Preferred Option 8 1.8 Conclusion 10

2. Study Introduction and Objectives 11 2.1 Introduction 11 2.2 Report Structure 12 2.3 Principles and Rationale of the CBD Station 12 2.4 Aims and Objectives of this Study 12

3. Study Background 13 3.1 Policy Context and Previous Studies 13 3.2 Growth in Development 17 3.3 Stakeholder Consultation 19

4. Review of Alternative Station Location Options 22 4.1 Potential CBD Station Locations 22 4.2 Baseline Transportation Network 23 4.3 Potential Future Transport Network Changes 25 4.4 Strengths, Weaknesses, Opportunities and Threats Analysis 27 4.5 Multi-Criteria Assessment 29 4.6 Preferred Station Interchange Location 29 4.7 Urban Area within Zone of Interchange and 800m of the Proposed Station 31

5. Conceptual Layout of the Preferred Option 33 5.1 Station Performance and Design Standards 33 5.2 Overview 33 5.3 Station Design Guidelines 33 5.4 Station Design Standards 36

61/27372/114109 Perth to Bunbury Fast Train Service 2 Bunbury Central Station Interchange Strategy

5.5 Preferred Option 42 5.6 Indicative Cross Section of Station 45 5.7 Interim Land uses 45

6. Conclusions 46

Table Index Table 1 Colour coded multi-criteria assessment 7 Table 2 Study Area Populations (Cardno Assessment) 16 Table 3 Colour coded multi-criteria assessment 30 Table 4 Multi-modal Performance Standards 35 Table 5 Platform Length and Width Design Standards 37 Table 6 LOS Values for Queuing Areas and Walkways 38 Table 7 Concourse Area and Interchange Design Standards 40

Figure Index Figure 1 Potential Locations for Bunbury Central Station 1 Figure 2 TBB Concept 4 Figure 3 Conceptual Locations of the Stations 6 Figure 4 „Elevated Station and Interchange‟ 8 Figure 5 „At-grade Station and Interchange Within Building‟ 9 Figure 6 „At-grade Station and Interchange: Holman Street‟ 10 Figure 7 Potential Locations for Bunbury Central Station 11 Figure 8 Residential Growth within the Wider Bunbury Urban Area18 Figure 9 TBB Concept 20 Figure 10 Conceptual Locations of the Stations 22 Figure 11 Zones of Interchange 23 Figure 12 Bus Routes within 400m of the Proposed Station 24 Figure 13 Existing Pedestrian and Cycle Connections 25 Figure 14 Existing Highway Configuration 26 Figure 15 Zone of Interchange and 800m of the Proposed Station 31 Figure 16 Transport Integration „Jigsaw‟ 34 Figure 17 „Level of Service Standards – Queuing Areas‟ 37 Figure 18 „Level of Service Standards – Walkways‟ 38 Figure 19 „Elevated Station and Interchange‟ 43 Figure 20 „At-grade Station and Interchange: Within Building Footprint‟ 43 Figure 21 „At-grade Station and Interchange: Holman Street‟ 44

61/27372/114109 Perth to Bunbury Fast Train Service 3 Bunbury Central Station Interchange Strategy

Figure 22 Cross Section 45

61/27372/114109 Perth to Bunbury Fast Train Service 4 Bunbury Central Station Interchange Strategy

1. Executive Summary

1.1 Study Introduction and Objectives The Public Transport Authority of Western Australia (PTA) has engaged GHD to examine options for the potential location and layout of Bunbury Central Station and transport interchange. GHD has consulted the City of Bunbury and Main Roads Western Australia (MRWA) during the strategy development to understand the growth and transport aspirations of the City. The potential interchange locations are considered within a strengths, weaknesses, opportunities and threats analysis (SWOT) and a multi-criteria assessment. The locations are shown in Figure 1.

Figure 1 Potential Locations for Bunbury Central Station

Potential Locations for Bunbury Central Station

This study provides a review of the baseline and future transport conditions to aid the development of a series of performance standards for the interchange. These standards have been used to define the requirements for integration with other transport facilities.

1.2 Principles and Rationale of the CBD Station The overarching principles and rationale for the proposed station and rail link are: 1. Provide a fast and direct connection between Perth and Bunbury CBD. 2. Provide a viable alternative to the car for travel between Perth and Bunbury.

61/27372/114109 Perth to Bunbury Fast Train Service 1 Bunbury Central Station Interchange Strategy

3. Provide park and ride facilities only at the station to be located near Eaton. 4. Provide a station as close to the Bunbury CBD as viable to assist business travel by rail. 5. Integrate the station with existing and future urban form.

1.3 Aims and Objectives of this Study The aim of this study is to understand the layout and interchange requirements for a new station in the centre of Bunbury, and utilise this information to develop a preferred layout for the station and interchange. The following objectives will assist with delivering the aim of this study:

 Determine the baseline transport conditions in terms of public transport provision, pedestrian desire lines and facilities, and cycle provision in the vicinity of the site.

 Define the zone of interchange to understand existing connections.

 Understand the development growth potential, both in the vicinity of the site, and Bunbury CBD.

 Understand the multi-modal performance standards for the station and interchange.

 Review the patronage study to understand forecast demand.

 Determine the station design standards.

 Determine options for the layout of the station and interchange.

 Identify the preferred layout and how this could tie in with the existing CBD and new development in the vicinity of the station.

1.4 Study Background The study background considered the policy context, growth in development and consultation.

1.4.1 Transportation Policy Review The transportation planning policy review considers the policy context and supporting studies of the proposed station, including:

 GHD: Perth to Bunbury Fast Train Feasibility Study – Final Report (January 2010)

 City of Bunbury: City Vision Strategy

 Department of Planning: Development Control Policy 1.6 – Planning to Support Transit Use and Transit Oriented Development

 Department of Planning: Draft Greater Bunbury Strategy and Activity Centre Reports (June 2011)

 City of Bunbury/ GHD: Bunbury Integrated Land Use & Transport Vision 2030 (September 2006)

 Cardno Eppell Olsen (Cardno) Perth to Bunbury High Speed Rail Patronage Forecasting – DRAFT FINAL REPORT (May 2010).

GHD: Perth to Bunbury Fast Train Feasibility Study – Final Report (January 2010) The Fast Train Study recommended the Bunbury Station should be located west of the Plug, on the north side of Koombana Drive. This was in accordance with a strong stakeholder preference.

61/27372/114109 Perth to Bunbury Fast Train Service 2 Bunbury Central Station Interchange Strategy

City of Bunbury: City Vision Strategy The final City Vision Strategy for Bunbury was adopted by Council on the 18th September 2007. This set out strategies for the improvement of the City of Bunbury and wider area, including reduction of motor vehicle dependency and promotion of sustainable transport options.

Department of Planning: Development Control Policy 1.6 – Planning to Support Transit Use and Transit Oriented Development This policy was adopted by the Western Australia Planning Commission (WAPC) in 2005. Policy objectives include the promotion and facilitation of public transport to enhance community accessibility to facilities and services, and improve equity. This station provides a connection to a fast train service between Bunbury and Perth and therefore provides an opportunity for those without a car to efficiently travel to and from Perth.

Department of Planning: Draft Greater Bunbury Strategy and Activity Centre Reports (June 2011) The Draft Greater Bunbury Strategy (June 2011) is currently in its public submission stage. Relevant key points within the draft include the need for significant increases in rail infrastructure to provide capacity for future industrial growth in the Greater Bunbury sub-region. The Western Australian government is supportive of the provision of a very fast train service between Bunbury and Perth. The Strategy suggests that the population of the Greater Bunbury sub-region could potentially increase to 150,000, meaning 28,000 additional dwellings will need to be provided in the Greater Bunbury sub- region (average 2.5 people per dwelling). In terms of the City of Bunbury the projections are for an additional 7,250 dwellings to be accommodated within infill or on existing urban identified greenfields.

City of Bunbury / GHD: Bunbury Integrated Land Use & Transport Vision 2030 (September 2006) It is understood that a new Integrated Transport Strategy is being prepared, but will not be finalised within the timescale of this report. The themes from the existing strategy that are relevant to the proposed station are summarised:

 The policy document suggests that there is significant public support for the Bunbury Central Station to be located adjacent to the Plug and the Silos.

 The Bunbury to Perth high speed rail link was identified as an issue to be resolved.

Cardno Eppell Olsen (Cardno) Perth to Bunbury High Speed Rail Patronage Forecasting – DRAFT FINAL REPORT (May 2010). Cardno undertook a study to forecast the patronage of the high speed rail connection. The analysis utilised a discrete choice model and the results of a stated preference survey.

The Cardno study states that the 2021 two-way trip patronage demand forecast was between 740,000 and 905,000 rail users per annum (820,958 +/- 10%). This patronage forecast was based on proposed travel times, costs, specific behavioural survey data, MRWA travel demand data, and population forecasts from the WAPC.

1.4.2 Growth in Development The Draft Greater Bunbury Strategy (June 2011) suggests that the population of the wider Bunbury area could expand to up to 150,000 people by 2031.

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1.4.3 Stakeholder Consultation Landcorp, City of Bunbury and Main Roads Western Australia have been consulted on the proposed location of the station and feedback has been provided. This section of the report summarises the key points from the discussion and the concerns raised by these organisations.

LandCorp Discussions were held with LandCorp and their representatives Taylor Burrell Barnett (TBB). LandCorp expressed their need for an understanding of the station box layout/ footprint requirements for input into their structure plan submission, due end of November 2011. The issue of construction over the station box was discussed. Whilst LandCorp do not have any current plans to do this, the PTA suggested that they would not have concerns should LandCorp wish to explore this further. TBB expressed that there is some flexibility in the location of the development blocks. TBB outlined the design rationale for an open station and uninterrupted colonnade that used the building frontage to support the canopy for the platforms. GHD agreed to determine whether there is a conceptual layout that allows flexibility to accommodate interchanges that were both at grade and grade separated. The concept proposed by TBB is shown in Figure 2

Figure 2 TBB Concept

1.4.4 City of Bunbury GHD met with representatives of the City of Bunbury on Wednesday 21st September 2011 to discuss the proposed CBD station. The City expressed the following:

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 There is concern that the timing of the construction of the station would result in prime development land in central Bunbury being sterilised for a lengthy period of time.

 The City would prefer the CBD station to be either located in the heart of the CBD or on the eastern side of the Plug. The rationale being that the proposed location would be too far to walk and that there is a requirement for a substantial amount of parking and this could be accommodated east of the Plug.

 The City wants further understanding of the target user groups. It was suggested that residents of Bunbury would drive into the CBD rather than use the Park and Ride at Eaton.

 If the station was provided in the proposed location it would result in a significant amount of illegal parking behaviour south of Koombana Drive.

 The proposed location of the station would result in rail passengers exiting the station and crossing Koombana Drive in an unsafe manner, or if the platform/ pedestrian area was not wide enough the passenger volume would end up with people being forced into the roadway. Further consultation was undertaken with representatives of the City of Bunbury on Thursday 10th November. The overarching message from this meeting was that the City of Bunbury requested consideration be given to location east of The Plug. It was agreed that an evaluation of both locations would be undertaken to determine the preferred site for the station.

1.4.5 Main Roads Western Australia (MRWA) GHD met with representatives of MRWA on Wednesday 21st September 2011 to discuss the proposed CBD station. MRWA did not have any concerns with the station in the proposed location provided the design did not preclude the potential to widen Koombana Drive in the future. MRWA noted that the management and improvement of Koombana Drive does not fall within their jurisdiction.

1.5 Review of Alternative Locations The three options that have been considered are listed below and shown in Figure 3.

 Option A: North of Koombana Drive (west of the Plug).

 Option B: North of Koombana Drive (east of the Plug)

 Option C: South of Koombana Drive (west of the Plug) Note that other locations adjacent to the existing bus station (old railway station) were considered in previous studies and proved to be unfeasible. The existing Australind service station at Wollaston is some 2.5 kilometres from the city centre.

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Figure 3 Conceptual Locations of the Stations

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1.5.1 Evaluation of the Three Options The three station locations have been considered using the SWOT analysis. This analysis is used to inform a colour coded multi-criteria analysis. This suggests that the preferred location is Option A. Table 1 Colour coded multi-criteria assessment

Criteria Option A Option B Option C Policy Compliance Delivery of a walk up CBD station Promote sustainable transport into the CBD Support growth of Bunbury CBD Provide facilities to integrate public transport Safety and security (perceived and actual) Constructability Ease of construction Complies with engineering design requirements Relative amount of structural engineering input

Economic Analysis Relative cost of construction

Environmental Analysis Impact on sensitive fauna or flora Visual Impact

Integration and Accessibility Access to the CBD Access to existing public transport Multi-modal interchange Promotion of sustainable transport Severance Integration of mass transit on site

Existing Development and Infrastructure Analysis Impact on Koombana Drive Alignment Impact on road crossing of The Plug Impact on development options west of the Plug Impact on development options east of the Plug

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1.6 Conceptual Layout of the Preferred Option

1.6.1 Station Performance and Design Standards An analysis of forecast passenger numbers and the provision of required facilities lead to the following recommended layout:

 Number of platforms: 2

 Platform length: 155m

 Platform width: 7.0m (north platform), 5.0m (south platform) The north platform will be adjacent to the façade of the adjoining buildings, offering opportunities for integration of activities between the buildings and the station. The layout will provide three bus bays, taxi bays and a small kiss & ride area. Provision has been made for integration with a possible future light rail service.

1.7 Preferred Option The preferred option is to locate the station west of The Plug and integrate this with the proposed LandCorp development on this site. Three station layout and interchange options are discussed.

1.7.1 Concept 1: Elevated Option There is potential to provide bus access from Koombana Drive beneath elevated platforms. Whilst this option may offer better provision for buses, the visual impact of the station and the functionality of the lower floors of the adjacent buildings suggest that this not the preferred interchange layout. Figure 4 „Elevated Station and Interchange‟

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1.7.2 Concept 2: At Grade Option: Within Building Footprint An at grade interchange is considered to be the preferred concept because it can accommodate the interchange facilities and is visually and functionally (from the development‟s perspective) more acceptable. Locating the interchange beneath a building within the Landcorp development has been considered. The layout is shown in Figure 5.

Figure 5 „At-grade Station and Interchange Within Building‟

The at-grade interchange, with the interchange beneath the building, provides interchange benefits but has implications for the ground floor usages within the building.

1.7.3 Concept 3: At Grade Option: Holman Street The preferred layout is for bus, taxi and kiss and ride facilities to be accommodated in an interchange facility within the area currently occupied by the Holman Street Car Park. Swept path analysis has been undertaken to determine the space required to manoeuvre buses through the public transport zone of the interchange. The layout is shown in Figure 6.

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Figure 6 „At-grade Station and Interchange: Holman Street‟

1.7.4 Interim Land Uses It is likely that the development proposed for the site will be constructed prior to the station and interchange. The space reserved for the station and interchange could be used for high quality landscaping in the period prior to the station construction; this is understood to be acceptable to Landcorp.

1.8 Conclusion All three locations have strengths and weaknesses; these have been reviewed and a colour coded multi- criteria analysis has been undertaken. All options would require Koombana Drive to be realigned, if it was to be upgraded to a dual carriageway.

The conclusion of this analysis is that Option A: North of Koombana Drive (west of The Plug) is the preferred option. Three potential layouts have been considered for the site west of The Plug. The preferred layout provides an at-grade interchange between bus, kiss and ride, passenger drop off and the station platforms. The station facilities can be accommodated within the proposed layout of Landcorp‟s site; there is scope to include the station administration and waiting facilities within a section of the lower floors of the proposed Landcorp development.

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2. Study Introduction and Objectives

2.1 Introduction The Public Transport Authority of Western Australia (PTA) has engaged GHD to examine options for the potential location and layout of Bunbury Central Station and transport interchange. The potential locations are shown in Figure 7.

Figure 7 Potential Locations for Bunbury Central Station

Potential Locations for Bunbury Central Station

GHD has consulted the City of Bunbury and Main Roads Western Australia (MRWA) during the strategy development to understand the growth and transport aspirations of the City. MRWA was consulted to determine the outstanding issues regarding Koombana Drive and the geometric alignment of the rail track. Landcorp has been consulted as a key landowner. The potential interchange locations are considered within a strengths, weaknesses, opportunities and threats analysis (SWOT) and a multi-criteria type assessment. Based on the results of these a preferred option is selected and a conceptual layout developed. This study provides a review of the baseline and future transport conditions to aid the development of a series of performance standards for the interchange. These standards have been used to define the requirements for integration with other transport facilities.

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2.2 Report Structure This Interchange Strategy considers the following:

 Chapter 1: Executive Summary (Page 1)

 Chapter 2: Study Introduction and Objectives (Page 11)

 Chapter 3: Study Background (Page 13)

 Chapter 4: Review of Alternative Station Locations (Page 22)

 Chapter 5: Conceptual Layout of the Preferred Option (Page 33)

The study introduction and objectives sets out the principles and rationale for the CBD station; and aims and objectives of this study. The study background chapter sets out the transportation and land use policy context, growth in development, patronage forecasting and stakeholder consultation. The review of station locations includes a SWOT analysis and multi-criteria type assessment. The conceptual layout and preferred option chapter will develop the conceptual layout in more detail and set out the interchange design standards.

2.3 Principles and Rationale of the CBD Station The overarching principles and rationale for the proposed station and rail link are: 1. Provide a fast and direct connection between Perth and Bunbury CBD. 2. Provide a viable alternative to the car for travel between Perth and Bunbury. 3. Provide park and ride facilities only at the station to be located near Eaton. 4. Provide a station as close to the Bunbury CBD as viable to assist business travel by rail. 5. Integrate the station with existing and future urban form.

2.4 Aims and Objectives of this Study The aim of this study is to understand the layout and interchange requirements for a new station in the centre of Bunbury, and utilise this information to develop a preferred layout for the station and interchange. The following objectives will assist with delivering the aim of this study:

 Determine the baseline transport conditions in terms of public transport provision, pedestrian desire lines and facilities, and cycle provision in the vicinity of the site.

 Define the zone of interchange to understand existing connections.

 Understand the development growth potential, both in the vicinity of the site, and Bunbury CBD.

 Understand the multi-modal performance standards for the station and interchange.

 Review the patronage study to understand forecast demand.

 Determine the station design standards.

 Determine options for the layout of the station and interchange.

 Identify the preferred layout and how this could tie in with the existing CBD and new development in the vicinity of the station.

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3. Study Background

This chapter of the report sets out the study background and information relevant to the study, including: policy context and patronage forecasting; growth in development; and stakeholder consultation.

3.1 Policy Context and Previous Studies This section of the interchange strategy considers the policy context and supporting studies of the proposed station, including:

 GHD: Perth to Bunbury Fast Train Feasibility Study – Final Report (January 2010)

 City of Bunbury: City Vision Strategy

 Department of Planning: Development Control Policy 1.6 – Planning to Support Transit Use and Transit Oriented Development

 Department of Planning: Draft Greater Bunbury Strategy and Activity Centre Reports (June 2011)

 City of Bunbury/ GHD: Bunbury Integrated Land Use & Transport Vision 2030 (September 2006)

 Cardno Eppell Olsen (Cardno) Perth to Bunbury High Speed Rail Patronage Forecasting – DRAFT FINAL REPORT (May 2010).

3.1.1 GHD: Perth to Bunbury Fast Train Feasibility Study – Final Report (January 2010) The Fast Train Study considered the location of three stations on the proposed railway: Bunbury Central, Bunbury Park and Ride, and a mid-point station. This Interchange Strategy is focused on Bunbury Central and therefore the pertinent points are extracted and summarised. Three locations were considered and the strong preference of key stakeholders was for the station to be constructed in the vicinity of Koombana Drive/ Casuarina Drive/ Blair Street intersection. The station design should be able to accommodate six car trains and therefore a 155m straight platform would be required; it is understood that provision for two platforms should be reserved to allow a stationary train to wait within the station without inhibiting the movement of the other service. Bunbury Central Station will be a terminus of a high speed inter-city railway operating between Perth and Bunbury. The design of the station should fulfil the role of being a city centre station and provide safe and convenient access to and from the Bunbury CBD; therefore it is considered that it would cater for walk up demand. The report stated that street access must be provided for local public transport (buses or light rail) and taxis. A strictly limited number of passenger drop off bays should also be provided. Passenger facilities at the station should include: ticketing and information services, waiting rooms, toilets and showers, luggage lockers, bicycle lockers, food and beverage services, security (CCTV and emergency telephones). The architectural concept is envisaged as being a station that integrates with surrounding transport and development, whilst maintaining a high standard of shelter from adverse weather conditions. Generous movement areas should be allowed to avoid crowding, and provision should be made for future development. The report stated that it is likely that a footprint of 175m x 40m would be required to

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accommodate the track, platform and circulation requirements. This geometry is discussed in further detail within this report.

3.1.2 City of Bunbury: City Vision Strategy The final City Vision Strategy for Bunbury was adopted by Council on the 18th September 2007. This set out strategies for the improvement of the City of Bunbury and wider area. The strategies of relevance are:

 “Reduce motor vehicle dependency through improved urban design that facilitates pedestrian, cycle and public transport use” Environmental Strategy 6.2.”

 “Review current bus and train services between the City and Perth to ensure that the transport needs of all users especially seniors, people with disabilities, young families, school children and business commuters are met” Social Strategy 4.1.”

 “Review the operation of the central bus station and CBD with a view to improving terminus facilities and connectors to attractions, businesses, facilities and adjoining districts” Social Strategy 4.2.”

 “Ensure that bus services are regularly reviewed so that rapidly growing outer suburbs and developing inner suburbs are adequately connected to key community infrastructure and employment areas and are meeting the needs of people with disabilities, seniors and youth” Social Strategy 4.3.”

 “Develop as part of an integrated land use and transport strategy, plans that encourage and facilitate pedestrian and cycle use, particularly in the CBD and adjoining residential neighbourhoods” Social Strategy 5.3.”

 “Prepare an integrated land use and transport strategy that supports efficient, convenient, safe and equitable movement of people and goods and services” Economic Strategy 1.5.”

 “Identify, enhance and expand tourist attractions in the Strategic Regional Centre and ensure that the CBD is planned and developed as the arrival point for visitors, including an enhanced Tourist Visitor Centre” Economic Strategy 2.2.”

3.1.3 Department of Planning: Development Control Policy 1.6 – Planning to Support Transit Use and Transit Oriented Development This policy was adopted by the Western Australia Planning Commission (WAPC) in 2005 to promote the merits of integrating appropriate development and public transport corridors to promote greater use of more sustainable modes of transport. The policy suggested that a railway station public transport precinct is about 10-15 minutes walking time, or 800m. The objectives of this policy include the promotion and facilitation of public transport to enhance community accessibility to facilities and services, and improve equity. This station provides a connection to a fast train service between Bunbury and Perth and therefore provides an opportunity for those without a car to efficiently travel to and from Perth. In addition, the policy seeks to locate development around public transport nodes to promote the use of these services. Key principles include ensuring that development is integrated with the station and interchange, and walking and cycling is promoted through provision of safe, convenient and legible interchange.

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The policy promotes street patterns that support general walkability (permeability and connectivity). Therefore the layout should endeavour to provide direct routes between the zones of interchange. It also states that the designs should enhance commuter and recreational cycling and therefore this should be considered in the development of the preferred master plan for this station. Development in and around Bunbury Central Station should be of an appropriate density and use, and integrate with the station and interchange. This is supported by the policies within Development Control Policy 1.6.

3.1.4 Department of Planning: Draft Greater Bunbury Strategy and Activity Centre Reports (June 2011) The Draft Greater Bunbury Strategy (June 2011) is currently being reviewed as part of a public consultation exercise. Therefore, this summary is based on a document that is still in draft and therefore subject to amendment. The key points stated within this strategy, in terms of transport (station and interchange) and development, are summarised:

 “For both passenger and freight rail to achieve its full potential in the sub-region there needs to be significant increases in rail infrastructure to provide capacity for future industrial growth in the Greater Bunbury sub-region.”

 “The Western Australian government has previously acknowledged the importance of Bunbury as the State‟s second city and is supportive of the provision of a very fast train service between Bunbury and Perth. This service would be divorced from the existing freight line and would require the creation of its own dedicated line linking Bunbury to Perth.”

 “Essential traits of a successful public transport service are: – legibility - it is easy to determine the services route and stop locations and the services are integrated between long haul and the local system; – reliability - the service consistently runs on time; – frequency - the service runs often during the day, during off-peak times and on weekends; – directness - the service avoids back-tracking and a convoluted route; – coverage - the service operates everywhere, not just in the CBD; and – image and identity - the service is perceived as attractive and safe.” The Strategy suggests that the population of the Greater Bunbury sub-region could potentially increase to 150,000, meaning 28,000 additional dwellings will need to be provided in the Greater Bunbury sub- region (average 2.5 people per dwelling). In terms of the City of Bunbury the projections are for an additional 7,250 dwellings to be accommodated within infill or on existing urban identified greenfields.

3.1.5 City of Bunbury/ GHD: Bunbury Integrated Land Use & Transport Vision 2030 (September 2006) It is understood that a new Integrated Transport Strategy is being prepared, but will not be finalised within the timescale of this report. The themes from the existing strategy that are relevant to the proposed station are summarised:

 The policy document suggests that there is significant public support for the Bunbury Central Station to be located adjacent to the Plug and the Silos.

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 The Bunbury to Perth high speed rail link was identified as an issue to be resolved.

3.1.6 Cardno Eppell Olsen (Cardno) Perth to Bunbury High Speed Rail Patronage Forecasting – DRAFT FINAL REPORT (May 2010).

Study Overview Cardno undertook a study to forecast the patronage of the high speed rail connection. The modelling philosophy within the study recognised that the potential ridership market could be drawn from the following sources:

 existing trips from the existing Australind service;

 trips diverted from different travel modes (car and bus);

 growth in travel demand between Perth and Bunbury; and

 potential induced trips which would be made only if the rail service is provided. The analysis utilised a discrete choice model and the results of a stated preference survey. The potential growth from induced traffic was not included in the demand forecasting model. The reason given in the Cardno study was: „the potential application of an additional demand factor to the model may potentially result in disproportionately high and potentially unrealistic total travel demand in the future‟

Background Study Information The Cardno assessment used a future year of 2021 and was based on the anticipated urban growth outlined within the Population Report No. 6, Western Australia Tomorrow (published by the WAPC). This showed the following population projections: Table 2 Study Area Populations (Cardno Assessment)

Location 2009 Population 2011 Population 2021 Population

City of Bunbury 33,040 33,400 34,000

Perth Metropolitan 1,567,680 1,614,600 1,849,200

Peel (Mandurah) 74,080 78,400 100,000

It is noted that Greater Bunbury has a population of approximately 80,000 people and is forecast to grow to 150,000 by 2021. The values in Table 2 are therefore highly conservative. Population projections rely heavily on broad assumptions and therefore the forecast patronage results can be affected by a significant number of factors beyond the control of the PTA. The cost and time of travel on the road network and existing public transport patronage is based on information from MRWA and the PTA for the years 2007 and 2008. The travel time used in the Cardno assessment is 90 minutes for a service operating every four hours and 95 minutes for a service operating every two hours. The GHD Perth to Bunbury Fast Train Feasibility Study (Final Report - January 2010) states that a journey time of 91 minutes is achievable. A deficiency of the Cardno study is that despite being undertaken in 2010, the analysis does not consider the fact that the new Perth to Bunbury Highway was opened in September 2009 and therefore the road travel times will have been reduced. This would

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likely reduce the generalised cost of travel by car and therefore the attractiveness of a mode shift from car to the new fast rail service.

Market Analysis and Existing Travel Demand Market analysis was undertaken to develop a basis for the passenger rail patronage demand forecasting model. The percentage of cars on the Australind Bypass and South-Western Highway, average passenger volumes and a day to year factor of 365 were used to estimate the existing annual private motor vehicle travel demand between Perth and Bunbury. The market analysis has the potential for over or underestimating the number of people travelling by car between Bunbury and Perth. The number of passengers using the bus and Australind train services was determined from 2008 patronage data obtained from the PTA:

 3,656 passengers travelling by bus – Bunbury to Perth

 5,103 passengers travelling by bus – Perth to Bunbury

 50,400 passengers travelling by train – Bunbury to Perth

 47,287 passengers travelling by train – Perth to Bunbury The travel demand model required travel surveys to assist base model development and calibration, and included stated preference questions regarding the mode choice based on variables including cost, travel time, and frequency of service. The basic structure of the model to predict patronage uses the following:

 existing demand between trip origin and destination;

 growth function between trip origin and destination (calculated from changes in population); and

 mode split of travel between trip origin and destination. The mode choice model utilised a logit model structure with three options: private vehicle, bus or train. The independent review of the Cardno report suggests that the stated preference survey responses may include bias driven by individuals responding in a manner that they hope facilitates the construction of the rail service. Therefore, some caution needs to be applied when using the results of the Cardno analysis. The Cardno study states that the 2021 two-way trip patronage demand forecast was between 740,000 and 905,000 rail users per annum (820,958 +/- 10%). This patronage forecast was based on proposed travel times, costs, specific behavioural survey data, MRWA travel demand data, and population forecasts from the WAPC. A weakness of the study is that it does not allow the data to be disaggregated to determine the patronage forecasts at each of the proposed stations. Therefore, estimation will be required for the potential passenger demand at the station within the Bunbury CBD.

3.2 Growth in Development This section of the report considers the potential development growth in Bunbury. The growth is considered in terms of the wider urban area and development on the Landcorp site.

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3.2.1 Residential Housing Growth in Greater Bunbury The Draft Greater Bunbury Strategy (June 2011) suggests that the population of the wider Bunbury area could expand to up to 150,000 people by 2031 and provides a summary of where the distribution of housing growth could occur. In order to understand what this could mean for potential growth in travel, a first principles calculation has been undertaken that assumed each dwelling has 2.5 people and each dwelling would generate on average eight daily person trips. The results are shown in Figure 8; this suggests that an additional 58,000 and 224,000 trips could be made to and from the City of Bunbury and total Bunbury urban area respectively. The existing baseline daily trip generation is estimated as being 256,000 trips.

Figure 8 Residential Growth within the Wider Bunbury Urban Area

3.2.2 Station Area Development and CBD Catchment Area Landcorp are currently seeking to develop their section of the site and a third party owns the land on the western edge of the site, south of the Silos.

Landcorp has been consulted to understand their development aspirations for the site. It is understood that this is likely to be a mixed use development with the dominant land use being residential. The development proposals could include approximately 100 residential dwellings (likely to be apartments); and 1,500m2 GFA of retail land use. For the purposes of this assessment it is assumed that the traffic generated by the retail uses will be either included within the residential trip generation or be linked or pass by trips. It is likely that users of the station would visit the retail facilities provided within the proposed development. The residential trip generation has been calculated using trip rates derived from the Guide to Traffic Generating Developments (Roads and Traffic Authority, NSW). This guide suggests that up 5 trips per day are typical for a residential development comprising apartments.

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Therefore, the residential component of the development is forecast to generate up to 500 people trips per day. The proposed interchange will include bus, taxi, and rail facilities and provide routes for people to walk through the station to access the city centre. The Australian Bureau of Statistics method of travel to work data shows that currently 3.7% of people will use these modes, equating to 19 people trips. It is important to state that the mode share data within the travel to work data does not include any allowance for mode shift as a result of the proposed Perth to Bunbury Fast Train. It is also likely that the walking mode share would be higher than the travel to work data suggests because of the proximity of the site to the CBD. Unfortunately the census data cannot currently be disaggregated into smaller area data sets.

3.2.3 Events in Bunbury Special events taking place in the vicinity of the station will result in periodic increases in station patronage. The proposed station should be able to accommodate an increase in rail train frequency to cater for an increase in demand for travel to and from events in Bunbury. Therefore, and for railway operational flexibility, provision for two platforms has been included within the design, and the station design will allow passengers to exit and enter the station area safely and efficiently.

3.2.4 Summary There is a significant amount of development proposed for the Bunbury area. If the site north of Koombana Drive and west of The Plug is chosen, the proposed Landcorp development has the potential to complement the station development area.

3.3 Stakeholder Consultation Landcorp, City of Bunbury and Main Roads Western Australia have been consulted on the proposed location of the station and feedback has been provided. This section of the report summarises the key points from the discussion and the concerns raised by these organisations.

3.3.1 LandCorp Discussions were held with LandCorp and their representatives Taylor Burrell Barnett (TBB) on Tuesday 6th September 2011 and Tuesday 27th September 2011. LandCorp expressed their need for an understanding of the station box layout/ footprint requirements for input into their structure plan submission, due end of November 2011. LandCorp confirmed that there has not been any discussion between themselves and the owner of Lot 850 on the utilisation of a proportion of this site to accommodate the station and interchange requirements. The issue of construction over the station box was discussed. Whilst LandCorp do not have any current plans to do this, the PTA suggested that they would not have concerns should LandCorp wish to explore this further.

TBB expressed that there is some flexibility in the location of the development blocks in the meeting held on 27/9/2011. This was in response to the potential for the interchange to run beneath an elevated rail station. TBB outlined the design rationale for an open station and uninterrupted colonnade that used to building frontage to support the canopy for the platforms. GHD agreed to determine whether there is a

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conceptual layout that allows flexibility to accommodate interchanges that were both at grade and grade separated. The vision proposed by TBB is shown in Figure 9

Figure 9 TBB Concept

3.3.2 City of Bunbury GHD met with representatives of the City of Bunbury on Wednesday 21st September 2011 to discuss the proposed CBD station. The City expressed the following:

 There is concern that the timing of the construction of the station would result in prime development land in central Bunbury being sterilised for a lengthy period of time.

 The City wants further understanding of the target user groups. It was suggested that residents of Bunbury would drive into the CBD rather than use the Park and Ride at Eaton.

 If the station was provided in the proposed location it would result in a significant amount of illegal parking behaviour south of Koombana Drive.

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Further consultation was undertaken with representatives of the City of Bunbury on Thursday 10th November. The overarching message from this meeting was that the City of Bunbury requested consideration be given to location east of The Plug. It was agreed that an evaluation of both locations would be undertaken to determine the preferred site for the station.

3.3.3 Main Roads Western Australia (MRWA) GHD met with representatives of MRWA on Wednesday 21st September 2011 to discuss the proposed CBD station. MRWA did not have any concerns with providing the station in the proposed location provided the design did not preclude the potential to widen Koombana Drive in the future. MRWA noted that the management and improvement of Koombana Drive does not fall within their jurisdiction.

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4. Review of Alternative Station Location Options

4.1 Potential CBD Station Locations This section of the report sets out the context and appraisal of conceptual locations for the proposed CBD station. The three options that have been considered are listed below and shown in Figure 10.

 Option A: North of Koombana Drive (west of the Plug).

 Option B: North of Koombana Drive (east of the Plug)

This chapter of the report considers the baseline transportation conditions; potential future transportation network changes; SWOT analysis; and multi criteria type assessment of the three options.

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4.2 Baseline Transportation Network The baseline transport network is considered in terms of zones of interchange, public transport provision, pedestrian and cycle networks, and road network and car parking. These are considered in turn.

4.2.1 Zone of Interchange The zone of interchange is the area that covers where potential places of interchange with the proposed station can occur, including: bus stops, passenger drop off, pedestrian and cycle links and facilities. The existing zones of interchange within a five minute walk (400m) of the proposed station locations are shown in Figure 11. 400m is considered to be a viable interchange distance because the grid network and topography of Bunbury supports pedestrian movement.

Figure 11 Zones of Interchange

4.2.2 Public Transport Provision The central bus interchange (old railway station) is located between Haley Street, Wellington Street and Blair Street. Figure 12 shows the location of the central bus interchange and the bus routes to and from this. This bus interchange accommodates services operating on ten local bus routes, including: 101, 103, 210, 202, 203, 301, 401, 501, 601 and 701. Of these bus routes only route 103 passes along the road fronting the sites of the proposed station. There is also a rail station that provides access to the Australind service at Wollaston; this can be accessed using buses that run to and from the bus station, including routes: 101, 103 and 201. The

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Australind provides an alternative connection to Perth, but owing to the route, track speed and number of stops this is not a viable option for business travel on a single day. South West Coach Lines also run services from Bunbury to Perth, Busselton, Collie, and Manjimup and destinations in between. These services utilise the Bunbury Bus Terminus in the city centre and therefore has the potential to integrate with trips to and from Perth on the Fast Railway. TransWA offers three services through Bunbury: SW1 (Perth to Augusta/Pemberton via Bunbury), SW2 (Perth to Pemberton via Bunbury) and GS3 (Perth to Albany via Bunbury/Walpole) The proposal includes provision for a new bus interchange; this has potential to allow existing bus services to re-route to provide a connection with the proposed fast rail service.

Figure 12 Bus Routes within 400m of the Proposed Station

Train station options

Bus station (old railway station)

4.2.3 Pedestrian and Cycle Provision The locations for the station will tie in with existing and proposed pedestrian and cycle routes. Figure 13 shows these links; it is noted that roadside footpaths are not shown in this diagram because the focus of this is to demonstrate the permeability of the development blocks, particularly near to the existing bus station.

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Figure 13 Existing Pedestrian and Cycle Connections

4.2.4 Road Network The main road links in the vicinity of the sites are Koombana Drive and Blair Street. It is understood that there could be a future requirement to widen Koombana drive to two lanes in each direction and reconfigure the Koombana Drive/ Blair Street intersection from a roundabout to a four way signalised intersection.

The provision of car parking at the new station is not encouraged because a Park and Ride Station will be provided elsewhere on this line and one of the rationale is for Bunbury Central Station to accommodate mainly walk up passengers.

4.3 Potential Future Transport Network Changes This section of the report outlines potential improvements to the transportation network in the vicinity of the location of the proposed station, including:

 widening of Koombana Drive from one lane in each direction to two lanes in each direction;

 potential for public transport improvements within the CBD; and

 reconfiguration of the Koombana Drive/ Blair Street Roundabout to a four leg signalised intersection.

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4.3.1 Widening of Koombana Drive Koombana Drive currently has a single lane in either direction and crosses the Plug north of the flood defences; Figure 14 shows the existing road layout in the vicinity of the site. The proposed site for the station either east or west of the Plug should be designed to accommodate potential widening of Koombana Drive.

Figure 14 Existing Highway Configuration

Casuarina Drive

Blair Street

The alignment of Koombana Drive can be amended to accommodate the potential widening and the proposed station. The road crossing over the Plug can be widened on either side, but southern widening represents the most efficient use of space within the Landcorp site. This will require realignment of Koombana Drive and potential alterations/ construction of new flood gates. MRWA advice is unlikely to be needed.

4.3.2 CBD Public Transport Improvements The growth strategy for the wider Bunbury area will require consideration of improvements to the public transport network to accommodate the increased demand for travel and deliver the wider sustainability objectives of the City of Bunbury. The Draft Greater Bunbury Strategy (June 2011) includes reference to potential for light rail to be introduced into the wider Bunbury area. Whilst it is considered it could be difficult to build a robust business case for a light rail system, provision for a mass transit type system should be incorporated within the proposed station layout design to ensure that the option is not precluded. It is suggested that it

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would be most efficient in terms of land requirements for the mass transit system to enter/ exit via the south west corner of the site. During consultation with representatives of the City of Bunbury it was suggested that longer term sustainable transport strategy was focused around the provision of an improved bus service. Therefore, consideration should be given to the incorporation of bus facilities within the station interchange.

4.3.3 Reconfiguring Koombana Drive/ Blair Street Roundabout Koombana Drive could require a capacity upgrade to a four lane dual carriageway and therefore present an opportunity to reconfigure the Koombana Drive/ Blair Street Intersection to better manage traffic flows and facilitate pedestrian crossing/ movement.

4.4 Strengths, Weaknesses, Opportunities and Threats Analysis A SWOT analysis has been undertaken as a first level of appraisal for the station; this will assist in informing the multi criteria analysis.

4.4.1 Option A: North of Koombana Drive (west of the Plug) This location provides a rail connection into the edge of the CBD and utilises the rail alignment that was proposed in the previous fast train study. The strengths, weaknesses, opportunities and threats of this option are summarised.

Strengths  Located on the edge of CBD

 Located within a viable walking distance of the existing CBD bus station

 Uses rail alignment proposed in the previous fast train study

 Can accommodate multi-modal interchange between rail, buses, mass transit, pedestrians and cyclists

 Integrates development and transport, principles of a TOD

 Multiple bus routes can serve the interchange, with only minor service alterations and reconfiguration of Koombana Drive

 Only limited parking can be provided to emphasise the role as a walk up station

 PTA endorse location

Weaknesses  Space for the interchange within the site is limited and therefore requires careful design

 Requires a rail bridge over The Plug

 Reduces development flexibility for Koombana North

 Requires widening of Koombana Drive on both sides of the existing carriageway at some time in the future. It is noted that the warrant for widening is marginal based on the future traffic volumes that are forecast in MRWA modelling

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Opportunities  Provide an exemplar design of rail-TOD in a constrained urban location

 Multi-modal integration

 Provide rail into edge of CBD

 Create a high profile, highly visible CBD station

 Built form integrating land use and transport activity into the City‟s gateway

Threats  Lack of support from representatives of the local council

 Requires support from landowners

4.4.2 Option B: North of Koombana Drive (east of the Plug) This location provides a station located east of the Plug. This would utilise the rail alignment that was proposed in the previous fast train study. The strengths, weaknesses, opportunities and threats of this option are summarised.

Strengths  Close to a car park that has a low occupancy during the week

 Less disruption to the Landcorp development site west of The Plug

 Eliminating the rail bridge over The Plug will result in lower structural engineering costs

 Adjacent to short stay accommodation

 Closer to the proposed new Bunbury visitor centre

Weaknesses  Not within acceptable walking distance of the existing bus interchange

 The station would be over 250m from the edge of the CBD, therefore less of the CBD is within a ten minute walk (800m)

 Increased severance creating a barrier to movement to and from coast line

 Bus route diversion would be required to serve this location, resulting in significant increased bus service operating costs

 Would make any proposal for a future light rail system more expensive

 Would reduce public access to the Koombana Beach area

 Would sterilise some land east of The Plug from future development

Opportunities  The station would provide direct rail access to coastal facilities, including the dolphin discovery centre.

Threats  Perception that this is not a CBD station

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 Increased walking distance may discourage some business travellers

 If the station does not properly serve the CBD, the justification for an extension from Eaton is weakened.

4.4.3 Option C: South of Koombana Drive (west of the Plug) This option provides a station located west of the Plug, and closer to the existing bus terminus. This would require the rail alignment that was proposed in the previous fast train study to be amended. The strengths, weaknesses, opportunities and threats of this option are summarised.

Strengths  The station is located closer to the existing bus station

 The station allows more of the CBD to be accessed within a ten minute walk (800m)

 Would not require onsite bus facilities

Weaknesses  Would require an existing car park to be redesigned/ relocated

 Significant cost compared to the other two options

 Greater severance effect due to more km‟s of rail line

Opportunities  Provide rail further into the CBD

Threats  Cost

 Impinges on the foreshore, leading to lack of support from representatives of the local council and the Bunbury residents

 May require a significant amount of land not within the highway reserve, or under ownership of Landcorp, the Council or VCL.

4.5 Multi-Criteria Assessment Multi-criteria assessment is a technique that can be used to appraise the value of different transport schemes to allow preferred options to be determined. A multi-criteria assessment uses measures that fall within transportation objectives of economic, environment, inclusion, integration and accessibility. This assessment uses a simplified multi-criteria assessment methodology and bespoke criteria chosen to appraise the three options for the location of the station. The three station locations have been considered using the SWOT analysis. This analysis is used to inform a colour coded multi-criteria analysis.

4.6 Preferred Station Interchange Location This multi-criteria assessment demonstrates that Option A is the preferred location for the Bunbury Central Station (based on green = 1 point, orange = 2 points and red = 3 points, the lowest score is the preferred option)

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Table 3 Colour coded multi-criteria assessment

Constructability Ease of construction Complies with engineering design requirements Requirement for bridges and structures

Economic Analysis Relative cost of construction

Environmental Analysis Impact on sensitive fauna or flora Visual Impact

Integration and Accessibility Access to the CBD Access to existing public transport Multi-modal interchange Promotion of sustainable transport Severance Integration of mass transit on site

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4.7 Urban Area within Zone of Interchange and 800m of the Proposed Station The station is located so that it can serve the Bunbury CBD. The zone of interchange is considered to be all areas within 400m (five minute walk) of the proposed station, and the zone that walking trips would be made to and from the station (without interchange from bus or car) is 800m.

Figure 15 Zone of Interchange and 800m of the Proposed Station

Source: Mapping from http://maps.google.com.au/

This demonstrates that a significant proportion of the CBD area is within a ten minute walk of the location of the proposed station and is therefore considered to be in a location that is viable for business travel between Bunbury and Perth CBD‟s.

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5. Conceptual Layout of the Preferred Option

This section considers the station performance and design standards, preferred option, architectural concept and suggestions for interim land uses.

5.1 Station Performance and Design Standards

5.2 Overview The Central Station and Perth to Bunbury Fast Train have a key role to play in opening up the Bunbury CBD to more sustainable forms of transport and allowing a viable alternative to the private car for trips to and from Perth. This chapter of the strategy outlines the performance and design standards the station will need to meet in order to allow this to adequately meet future demand, and serve the needs of all of the station users. This chapter considers the: station design principles and multi-modal requirements, design guidance and layout requirements, movement requirements, air rights, track alignment requirements; and accommodating light rail or similar.

5.3 Station Design Guidelines CBD stations are required to fulfil multiple roles, including provision of access to the rail network, act as a focal point for development, and integrate different modes of transport to allow the user to experience and relatively seamless journey. Good station design should consider the surrounding area to ensure that it fits within the location and is appropriately integrated with surrounding development. This study identifies the station requirements so that the areas surrounding the station can be redeveloped without compromising the future ability to provide the proposed rail terminus.

5.3.1 Station Areas Rail stations are defined by zones where activity, movement and interaction occur, and so need to accommodate multiple users, including: commuting passengers, business travellers, leisure users and tourists (all arriving and departing the rail network), station area visitors, visitors to surrounding land uses and station staff.

The areas within a station can be defined as:

 station access area;

 amenities area; and

 platform area. The station access area acts as the entrance/ exit to the station and is essentially the connection with other modes of transport and the city centre services. The amenities area includes the facilities that allow successful operation of the station, including: station management and policing, passenger information, toilets, retail and catering, ticketing facilities and left luggage. The platform area needs to accommodate additional waiting facilities, passenger information, seating, and shelter from the weather.

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Owing to the compact scale of the proposed station the design will need to incorporate some overlapping of the components within each of these zones to meet the demand of the station users and the neighbouring land developers. It is considered that a layout can be developed to accommodate this.

5.3.2 Access, Interchange and Integration This section of the report considers the headline principles of access, interchange and integration.

Station Access The station must be located in an area that provides access to and from the City of Bunbury CBD, and therefore care is required to ensure that this meets the passenger requirements.

Interchange and Integration Good interchange and integration will be necessary to maximise the usage of more sustainable modes. It is useful to set out the headline requirements for facilitating „good interchange and integration‟; these are considered to be: locational integration (connection in space), timetabling integration, ticketing integration, information integration, governance structures, and travel generators integration (shown below in Figure 16). This report is primarily focused on the design of the proposed station and therefore the locational requirements of the design to maximise integration. Other pieces of the „jigsaw‟ will need to be considered at a later stage.

Figure 16 Transport Integration ‘Jigsaw’

Timetabling

Locational (within Interchange) Ticketing

Land Use Governance

Information

5.3.3 User and Operational Requirements The purpose of this report is to define the parameters for the station box. The station environment should be easily negotiated via multiple direct and legible routes. Where possible, design of the station layout should ensure that cross flows around decision points are minimised and sufficient capacity is provided at entry and exit points. The station will need to be accessible by all user groups so therefore obstacle and step free spaces will need to be provided; lifts should be provided if required.

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It is anticipated that this would be an open station and therefore ticket barriers would not be used to access the station. This has benefits in terms of maximising the usage of the space available and circulation of pedestrians because ticket machines could be located throughout the area at strategic and convenient locations. It is suggested that these be in close proximity to sources of travel information so pedestrians using these waiting spaces are not obstructing those circulating through the station and interchange. The demand forecasts for the station, produced by Cardno, have suggested that approximately 820,000 +/- 10% two-way trips will be made using the railway line each year by 2021. If it is assumed that this demand is evenly distributed throughout the weekdays within a year (260 days), then between approximately 2,850 and 3,500 trips will be made on the rail service each day. To ensure that a robust design is developed, it must be assumed that these all use Bunbury Central Station. This people movement allows multi-modal station performance standards to be determined for the station; the trip generation of the development adjacent to the station has been included to provide an estimation of the potential number of people movements travelling through the station area. It is noted that the aspiration is for this station to be a „walk up station‟ and therefore no car parking is provided within the interchange. Table 4 Multi-modal Performance Standards

Mode Daily Trips Number of Services/ Capacity of Approximate (Total Two- Provision Number of People Way) Per Train (Total on Train During Arrival and Departure)

Train 2,850 to 3,500 8 arrivals and departures per day 350 to 440

Bus 570 to 700 3 bus bays provided in the 70 to 90 interchange, potential mass transit connections provided to serve the station

Kiss and Ride and 140 to 170 20 spaces 20 to 22 Taxi

Walking to Transport 2080 to 2550 direct pedestrian routes, waiting and 250 to 320 in Interchange platform area suitable width

Walking Through 10 to 20 Direct route through the station area N/A Interchange

Cycling 50 to 60 Capacity for up to 50 cycles 10 to 8

TOTAL 2,850 to 3,500 350 to 440

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These performance standards set out the transport requirements of movement through the station access, amenities and platform areas. These suggest that there would be intensive periods of activity at the station when there is demand for ticketing and ancillary station facilities. The design standards for the station are discussed in the next following section. Three bus bays are considered to be appropriate for the proposed interchange. This is based on the potential to deviate routes 103 and 301 via the interchange and include provision for one other bus service to use the interchange, should changes to the existing bus network eventuate.

5.4 Station Design Standards The design of the proposed station must consider the users requirements (usability), capacity of station, operational requirements, modal integration (networks and numbers), services needed, design of these things, different types of station facilities and dimensions. This section of the report sets out the design standards for each of the components of the station and ancillary facilities, including:

 platform lengths and widths;

 track alignment requirements;

 concourse area;

 toilet and waiting facilities;

 station management, maintenance and cleaning/ refuse facilities;

 station security;

 passenger information and ticketing facilities;

 retail/ catering facilities;

 platform shelter and seating; and

 interchange design: bus bays, kiss and ride/ taxi bays, light rail. The design must consider how each of these can be accommodated within the context of the proposed Landcorp development, and integration with the city centre and other modes of transport. Whilst preliminary discussions with Landcorp suggest that they would not wish to develop over the platform and track, a short review of air rights has been included within this report.

5.4.1 Platform Length and Width The platform lengths and width should accommodate the full length of trains and volume of passengers wishing to access the trains and the two platforms should have the same coping height. The design will accommodate two trains within the station and both platforms will be of sufficient width to allow shelter and station buildings (on northern side) to be provided. Table 5 shows the design standards. Priority seats and wheelchair waiting spaces should be provided at a setback of 4m from the platform coping; wheelchair waiting spaces should be 1.3m x 0.8m in size and the priority seats should be 0.5m from the edge of a pathway to account for leg space.

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Table 5 Platform Length and Width Design Standards

Design Feature Design Standard

Platform Length 155m

Platform Width (Northern Side) 7m (to accommodate, canopy, waiting facilities, toilets, stairs/ lifts/ escalators, station office and ticketing facilities)

Platform Width (Southern Side) 5m (to accommodate canopy, waiting facilities and ticket machines)

Clearances (Vertical) 6.1m to soffit structures (from top of rail)

Gradient of track in platform Maximum of 1%

Evaluation of the Level of Service In order to confirm that the platforms have appropriate widths, the pedestrian „comfort‟ in the queuing and walking areas is calculated and given a Level of Service (LOS) rating. This analysis will confirm that the area provided on the platforms will cater for the projected demand without resulting in overcrowding. This analysis is based on the principles of Fruin‟s Pedestrian Planning and Design and the guidance within Part 7 of the Transport Research Board‟s Transit Capacity and Quality of Service Manual – 2nd Edition. The LOS standards for queuing areas and walkways are shown in Figure 17 and Figure 18. Table 6 shows the LOS values.

Figure 17 ‘Level of Service Standards – Queuing Areas’

Source: Transport Research Board - Transit Capacity and Quality of Service Manual – 2nd Edition - Part 7 Stop, Station and Terminal Capacity

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Figure 18 ‘Level of Service Standards – Walkways’

Source: Transport Research Board - Transit Capacity and Quality of Service Manual – 2nd Edition - Part 7 Stop, Station and Terminal Capacity Table 6 LOS Values for Queuing Areas and Walkways

Queuing Area Walkways

LOS Average Pedestrian LOS Flow per Unit Width Area (m2/ person) (people/m/min)

A >1.2 A 0-23

B 0.9-1.2 B 23-33

C 0.7-0.9 C 33-49

D 0.3-0.7 D 49-66

E 0.2-0.3 E 66-82

F <2 F Variable

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Queuing Areas LOS The measurement of LOS for queuing areas is undertaken to determine the space requirements to achieve LOS C and the actual LOS. The analysis considers the space within the platform widths (i.e. 155m x 7m and 155m x 5m less the space required for station platform facilities). The space requirement for LOS C is based on an average pedestrian area of between 0.7 and 0.9m2/person. The two-way pedestrian flow is estimated as being between 350 and 440 people per train. Therefore: The space requirement for LOS C is between 308m2 and 396m2 (based on Equation 1).

(1)

The actual LOS is based on the area of the platform available for pedestrian movement (see Equation 2) and the number of passengers per train; this is calculated using Equation 3.

( ) (2)

Where: PL is platform length

PW is platform width

AT is area of toilet facilities

AA is area of administration, ticketing and security facilities

AV is area required for vending facilities

AD is area required for disabled users

(3)

The platform areas for the 155m x 7m (platform 1) and 155m x 5m (platform 2) are estimated as being 1010m2 and 760m2 respectively. Based on 440 passengers boarding and alighting, this gives a LOS of A for each platform.

Walkways LOS The walkway, or entry and exit width, requirements can be calculated using the requirements of LOS C shown in Table 6 and Equation 4.

( ) (4)

This analysis assumes that 440 passengers will enter or exit the platform within two minutes of the train arriving, and the LOS flow per unit of width is 33 people/m/min. This suggests that an entry/ exit width of

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6.6m would be sufficient to accommodate the movement into and out of the station platform areas. Therefore it is considered that the platform space is satisfactory for this station and that there would not be a flow that results in pedestrians being forced onto Koombana Drive. A width of 5m accommodates a flow of 44 people/m/min and is therefore still within the thresholds of LOS C.

5.4.2 Track Alignment Requirements and Koombana Drive Widening The track within the station should be a straight section and the platforms should be constructed parallel to the horizontal track alignment. The widening of Koombana Drive will require the station to be located further within the site than the existing highway alignment would permit. The track alignment will tie in with the alignment designed as part of the previous study.

5.4.3 Concourse Area and Interchange The design standards used for the concourse area and interchange are shown in Table 7 Table 7 Concourse Area and Interchange Design Standards

Design Feature Design Standard

Bus Laybys Determined from vehicle swept path analysis. Design should accommodate 3 bus stops and space to allow waiting buses to be passed. Minimum of 4m waiting space for buses (2m allowance for waiting, 2m for shelter)

Taxi/ Kiss and Ride Utilise space within interchange, parallel bays 2.5m x 5m. Aisle width 3m to 5m.

4m waiting space for taxi zone (2m allowance for waiting, 2m for loading/ unloading)

Light Rail/ Mass Transit Platform 28m platform length, 5m platform space, accommodate two platforms and tracks, track width allowance of 10m.

Ramp/ Lift/ Escalator/ Stairway Design at grade to negate requirement for ramps or Requirements provide ramps at 1 in 20 gradient and 2m in width. Lifts: space allowed for within platform width. Escalators and stairs: space allowed for within platform width. Recommended that a 4m run-off is included in the design to minimise congestion.

Concourse/ Circulation Space Ensure that there are not any pinch points, hidden areas within the design, adequate space for wheelchair movement around ticketing and vending facilities.

Cycle Storage Cycle racks could be provided as „Sheffield‟ style stands. Each stand can accommodate two bicycles and each stand is spaced 1m from the next. Space required per bicycle is 2m x 0.5m.

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5.4.4 Toilet and Waiting Facilities Toilets would be provided at the station and should include dedicated facilities for male, female and disabled users of the station. Provision should be included within the concept design for the following:

 male toilet: 3m x 5m

 female toilet 3m x 5m

 disabled toilet 2.4m x 2.1m A waiting room is not included as it is likely that the bus, taxi and kiss and ride facilities will be beneath a building and visitors will plan arrivals and departures to tie in with the train service timetable. However, owing to the coastal location, a shelter should be provided over the platform and provision for this has been included within the platform width design standard.

5.4.5 Station Management, Maintenance and Cleaning/ Refuse Facilities The station management, maintenance and cleaning store could be accommodated within the ticket office facility. It is considered that this multipurpose use is the most efficient configuration in terms of space demands.

The exact locations of bins is a level of detail not essential to the conclusions of this report, however it is suggested that these be provided in locations that are not within 1m of access paths so that they do not inhibit pedestrian circulation.

5.4.6 Station Security The station security could be accommodated within the ticket office facility. CCTV and panic buttons should be incorporated within the design and located at multiple locations within the station and interchange.

5.4.7 Passenger Information and Ticketing Facilities In order to reduce demand for ticketing facilities, it is assumed that people would be able to purchase tickets in advance of travel or use smartcards to access the network. Ticket machines can be integrated within the design of the station box and are therefore not land hungry pieces of infrastructure that require significant provision within the design of the station footprint. Provision for a single ticket office is incorporated within the design. This should be located within the access and amenities space so that the people moving to and from the platforms are not obstructed by those waiting for tickets and information. A space of 2.25m x 2.25m should also be provided outside of the ticket window to allow wheelchairs to rotate unobstructed. The ticket office could also be used as a point for station management, maintenance, and security operations and therefore should be a minimum of 20m2 to accommodate 2 people; it is proposed that 25m2 is provided to accommodate these multiple uses.

5.4.8 Retail/ Catering Facilities The development surrounding the proposed interchange is understood to include approximately 1,500m2 of retail development. Therefore, additional retail/ catering facilities are not required, except for a couple

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of vending machines and drinking fountains. Vending machines require 1.5m x 2m of free space to allow a wheelchair to access them, and could be integrated within the design of the station management office.

5.4.9 Platform Shelter and Seating The platform design standards set out the width for the northern and southern platforms as being 7m and 5m wide respectively. These dimensions are sufficient to accommodate a platform shelter, seating for waiting passengers, and a waiting area for passengers with disabilities.

5.4.10 Air Rights for Development over the Station Box The Landgate website states the following with regards to air rights: “Tenure may be created over strata of Crown Land. A road of tunnel may for instance be reserved, and the surface leased or disposed of in fee simple. Similarly a lease, easement or reserve may be created over a bridge or overpass. These are examples of „Air Rights‟ tenures.”

5.5 Preferred Option

5.5.1 Overview The preferred option is to locate the station west of The Plug and integrate this with the proposed LandCorp development on this site. Landcorp has been consulted throughout the development of the station footprint and their input has been used to determine the acceptability of at-grade or above grade platforms and how to tie in the proposed development with the station in an architecturally sympathetic manner. This chapter of the report provides further detail on the three station layout and interchange options, and states the preferred layout and interchange operation.

5.5.2 Concept 1: Elevated Option There is potential to provide bus access from Koombana Drive beneath the platforms if they are elevated from the bridge crossing The Plug. Whilst this option may offer better provision for buses, the visual impact of the station and the functionality of the lower floors of the adjacent buildings suggests that this not the preferred interchange layout. The layout is shown in Figure 19.

5.5.3 Concept 2: At Grade Option: Within Building Footprint An at grade interchange is considered to be the preferred concept because it can accommodate the interchange facilities and is visually and functionally (from the development‟s perspective) more acceptable. Locating the interchange beneath a building within the Landcorp development has been considered. The layout is shown in Figure 20. The at-grade interchange, with the interchange beneath the building, provides interchange benefits but has implications for the ground floor usages within the building.

5.5.4 Concept 3: At Grade Option: Holman Street The preferred layout is for bus, taxi, and kiss and ride facilities to be accommodated in an interchange facility within the area currently occupied by the Holman Street Car Park. Swept path analysis has been

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undertaken to determine the space required to manoeuvre buses through the public transport zone of the interchange. The layout is shown in Figure 21.

Figure 19 „Elevated Station and Interchange‟

Figure 20 „At-grade Station and Interchange: Within Building Footprint‟

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Figure 21 „At-grade Station and Interchange: Holman Street‟

5.5.5 Preferred Layout and Interchange Operation The at-grade interchange on Holman Street and station is the preferred layout.

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5.6 Indicative Cross Section of Station The architectural concept is for a simple, elegant station structure that incorporates bus / train interchange, taxi, and kiss & ride facilities that are sympathetic to Landcorp‟s aesthetic concepts for the foreshore and that can be readily integrated with Landcorp‟s proposed development. The concept considers the station as being „open‟ and therefore without ticket barriers and gates. The topography across the site will require careful consideration of the access to the station. Provision has been made for a future urban transport system, which may be light rail or tram. An indicative cross section of the station is shown in Figure 22. Figure 22 Cross Section

To Interchange

7000mm 9700mm 5000mm

5.7 Interim Land uses It is likely that the development proposed for the site will be constructed prior to the station and interchange. The space reserved for the station and interchange could be used for high quality landscaping in the period prior to the station construction; this is understood to be acceptable to Landcorp.

61/27372/114109 Perth to Bunbury Fast Train Service 45 Bunbury Central Station Interchange Strategy

6. Conclusions

The Public Transport Authority of Western Australia (PTA) has engaged GHD to examine options for the potential location and layout of Bunbury Central Station and transport interchange. This report provides a review of three potential locations for the station. All three locations have strengths and weaknesses; these have been reviewed and a multi-criteria analysis has been undertaken. All options would require Koombana Drive to be realigned, if Koombana Drive was to be upgraded to a two lane road in each direction. The conclusion of this analysis is that Option A: North of Koombana Drive (west of the Plug) is the preferred option. Three potential layouts have been considered for the site west of The Plug. The preferred layout provides an at-grade interchange between bus, kiss and ride, passenger drop off and the station platforms. The station facilities can be accommodated within the proposed layout; there is scope to include the station administration and waiting facilities within a section of the lower floors of the proposed Landcorp development.

61/27372/114109 Perth to Bunbury Fast Train Service Bunbury Central Station Interchange Strategy

CITY OF BUNBURY District Planning Scheme No.7 Amendment No. 63

LEGEND GREATER BUNBURY REGION SCHEME RESERVES

REGIONAL OPEN SPACE

UA RAILWAYS

I WATERWAYS

OTHER REGIONAL ROADS

D LOCAL SCHEME RESERVES R

E S.U.25 DISTRICT DISTRIBUTOR ROAD SILOS LOCAL DISTRIBUTOR ROAD MIXED USE

PRECINCT PARKS AND RECREATION

RAILWAY

WATERWAY E RIV D MBANA KOO ZONES

CITY CENTRE

B NG L SPECIAL USE I

R T

S S

I OTHER

EET X SCHEME BOUNDARY LESCHENAULT E INLET LOCAL GOVERNMENT BOUNDARY

S.U.25 SPECIAL USE AREA (SEE SCHEME TEXT)

NO ZONE

LEGEND OTHER

S.U.25 SPECIAL USE AREA (SEE SCHEME TEXT)

E S.U.57 KOOMBANA NORTH PRECINCT

E RIV D MBANA KOO D E

B S

R O

S P

EET O LESCHENAULT R INLET P

scale: 1:6000@A4 N plan: 06/099/006B date: 12/03/2012

© COPYRIGHT TAYLOR BURRELL BARNETT. ALL RIGHTS RESERVED. NO PART OF THIS DOCUMENT MAY BE REPRODUCED IN ANY FORM OR BY ANY MEANS, ELECTRONIC, MECHANICAL, PHOTOCOPYING, MICRO COPYING OR RECORDING WITHOUT PERMISSION IN WRITING FROM TAYLOR BURRELL BARNETT. ALL AREAS AND DIMENSIONS DISPLAYED ARE SUBJECT TO DETAIL SURVEY. JH | 16 08 11 RIVE

Town Planning and Design and Planning Town

e: [email protected] e:

p: (08) 9382 2911 f: (08) 9382 4586 9382 (08) f: 2911 9382 (08) p: 187 Roberts Road Subiaco Western Australia 6008 Australia Western Subiaco Road Roberts 187

KOOMBANA Taylor Burrell Barnett Barnett Burrell Taylor Copyright Taylor Burrell Barnett. All rights reserved. No part of this document may be reproduced in any form or by any other means, electronic, mechanical, photocopying, microcopying or recording without permission in writing from Taylor Burrell Barnett. All areas and dimensions displayed are subject to detail survey. s: 1:NTS@A3 2012 Mar d: 1 p: 06/099/G011E RAIL STATION CONCOURSE MAJOR EVENTS

LOT 850 LOT TO BLAIR STREET BLAIR TO A LandCorp Project INDICATIVE POSSIBLE FUTURE BUNBURY CBD RAIL TERMINUS PERSPECTIVE Koombana North, Bunbury Waterfront

CITY OF BUNBURY BUNBURY, WA Victoria Street Upgrade

NOT TO SCALE DRAWING NUMBER: BVS-00-02 REV A, PERSPECTIVE CONCEPT IMAGE - OPTION 2 FEBRUARY 2012 VIEW LOOKING SOUTH BETWEEN SYMMONS STREET & WELLINGTON STREET Lotteries House Lotteries House North Step Height – 120mm Step Height – 120mm

Café Bean Worley Parsons Step Height – 0mm Step Height – 200mm Baroque Design Rachel Wallis Photography Step Height – 100mm Step Height – 110mm

Kiss Chasey McGarry Associates Step Height – 130mm Step Height – 100mm Benesse Espresso Bar Baby Belly Step Height – 130mm Step Height – 200mm

Bunbury Realty Bill Brown & Co Step Height – 200mm Step Height – 90mm Bill Brown & Co (North 1) Bill Brown & Co (North 2) Step Height – 120mm Step Height – 100mm

Bianco Pizza Lounge Friendship Chinese Restaurant Step Height – 0mm Step Height – 0mm Sears Cafe Paddington's Step Height – 160mm Step Height – 30mm

Pleasures Rex Cafe Step Height – 60mm Step Height – 0mm Imagino Afez of the Heart Step Height – 50mm Step Height – 0mm

Nicolas Restaurant Indiana Surf Step Height – 80mm Step Height – 0mm Drooley’s Pizza Lounge Wah Sing Chinese Restaurant Step Height – 30mm Step Height – 120mm

Jim Kidd Sports Leo’s Hairdressers Step Height – 0mm Step Height – 0mm

Community Access Committee

Meeting Minutes 2nd February 2012

Committee Terms of Reference

"The Community Access Committee is to make recommendations to Council based on the following Terms of Reference:

1. To advise Council on matters of access to the City of Bunbury buildings, facilities, services or information.

2. To monitor the implementation of the Disability Access and Inclusion Plan for City of Bunbury buildings, facilities, services and information."

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 & Facsimile: (08) 9792 7184 & TTY: (08) 9792 7370 & www.bunbury.wa.gov.au

Community Access Committee

A larger print size is used throughout this document for the benefit of visually-impaired committee members

Minutes of a meeting of the Community Access Committee held in the Ocean Room, City of Bunbury Administration Building, 2-4 Stephen Street, Bunbury on Friday, 2nd February at 10:00am.

Minutes 2nd February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members: Member Name Representing Deputy Mayor Brendan Kelly (Presiding) City of Bunbury Councillor Michelle Steck City of Bunbury Mr Adam Johnson Enable Southwest Ms Tracey Slattery Disability Services Commission Mr Andrew McLean Community Member, Activ Recipient Mr Ray Ladzinski Advocacy South West Ms Ruth Krasenstein Community Member Ms Caralyn Parris Activ Support Worker

Support Staff: Name Title Bronwyn Muller Community Access Project Officer / A/Executive Officer

1. Open Meeting

The meeting was declared open at 10am.

Page 1 2nd February, 2012 Minutes - Community Access Committee ______

2. Attendances & Apologies

All present (as listed), except apologies received from the following:

Cr Michelle Steck, Ruth Krasenstein, Andrew McLean, Caralyn Parris

City of Bunbury Chief Executive Officer Andrew Brien also attended the committee for the first agenda item.

3. Confirmation of Minutes

The minutes of the Community Access Committee Meeting held on 16th September, 2011, were confirmed as a true and accurate record by consensus over email last year, as no further committee meetings had been scheduled due to council elections and committee re-organising.

4. Disclosures of Interest

None.

5. Reports & Recommendations

5.1 Council Committee Discussion

The CEO discussed that the Committees of Council are currently under review. There currently exist many Committees of Council, some of which no longer serve a purpose, and/or have not met in a more than a year. It is clear that some of these committees are no longer relevant or needed. There also exist a number of committees which could serve just as effective a function if they were reference or advisory groups. Such advisory groups would no longer be subject to rigid legislative requirements (including the need to have to form a quorum in order to make recommendations). The CEO advised that in his view, it was not necessary for the Access Committee to be a formal Committee of Council, and could function more effectively and with more flexibility as an advisory/reference group. He requested committee members’ responses to this.

The Access Committee members discussed that they were proud of the committee’s achievements over the years, and provided the CEO

Page 2 2nd February, 2012 Minutes - Community Access Committee ______

with a list of achievements since 2009. Some committee members discussed that they were concerned that if the committee lost its formal status, it would become less important or take a step back from its capacity to bring improvements to access and inclusion, which would be a loss after so many achievements. The committee was seen as important for leadership and progress in the area of access and inclusion. Some committee members discussed that they would be comfortable with the committee being a more informal committee or advisory group if able to carry out the same function.

The CEO discussed that if the Access Committee became an informal committee, Council could still be involved in setting up the access reference group; however, the committee would lose the rigidity of being a formal committee under the Local Government Act. For example, the reference/advisory group could report on the outcomes and implementation of the Disability Access and Inclusion Plan (DAIP) to Council. He recommended the committee expand its Terms of Reference to be more relevant. Its existence could also be written into the DAIP to ensure it is able to perform the functions it needs to.

The CEO would be preparing a report based on meeting with the committees of council and this would probably be available in March.

5.2 Electric door-openers, South West Sports Centre

The electric door openers have recently been installed in the sports centre: pool entry and exit and office entry.

5.3 Bunbury Accessible Playground

The implementation phase for this project is due to start soon. Equipment has started to be ordered. The committee requested that it continues to be kept up to date, including councillors, about the progress of the Bunbury Accessible Playground.

5.4 Other Business Arising:

5.4.1 Bunbury 2030 – Your Say Bunbury

The CEO discussed that this new campaign had recently opened and would guide the structure for the Community Plan three or four months away. It was an opportunity for the community to comment and provide feedback, and the campaign was being organised in

Page 3 2nd February, 2012 Minutes - Community Access Committee ______

collaboration with a group called ‘Bang the Table.’ He encouraged the Access Committee members to log on to the website to have their say, and to let their colleagues, clients and the public be aware of the campaign so that they could have their say also.

5.4.2 Handrail in South West Sports Centre

The handrail requested late last year to be installed at the South West Sports Centre has been installed. In between the request and the installation, there was an injury when a client with a disability fell on a carer in the same change area.

5.4.3 ACROD Bays – Wittenoom Street Visitor/Shopper Car Park

The two additional ACROD bays due be installed in this car park have not yet been installed. The parking coordinator has recently explained to the community access project officer that they had been delayed for several reasons and would be installed.

Action: The access project officer to report at the next meeting the progress in relation to this.

5.4.4 Disability Access and Inclusion Plan (DAIP)

The plan is due to be reviewed and a new five-year DAIP due by June this year to the Disability Services Commission. The committee discussed that this is an opportunity to expand the Terms of Reference and get a broader range of people involved in the consultation and process.

6. Urgent Business (Discussed With the Approval of the Majority of Members Present)

None

7. Date of Next Meeting

The next meeting date to be advised.

8. Close of Meeting

The meeting was declared closed at 11:25am.

Page 4 APPENDIX MTBN-2

Community Access Committee

DRAFT Meeting Minutes 17th February 2012

Committee Terms of Reference

"The Community Access Committee is to make recommendations to Council based on the following Terms of Reference:

1. To advise Council on matters of access to the City of Bunbury buildings, facilities, services or information.

2. To monitor the implementation of the Disability Access and Inclusion Plan for City of Bunbury buildings, facilities, services and information."

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au

Community Access Committee

A larger print size is used throughout this document for the benefit of visually-impaired committee members

Minutes of a meeting of the Community Access Committee held in the Jetty Room, City of Bunbury Administration Building, 2-4 Stephen Street, Bunbury on Friday, 17th February 2012 at 10:00am.

Minutes 17th February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members: Member Name Representing Deputy Mayor Brendan Kelly (Presiding) City of Bunbury Councillor Cameron Bridges City of Bunbury Councillor Michelle Steck City of Bunbury Mr Adam Johnson Enable Southwest Ms Tracey Slattery Disability Services Commission Mr Andrew McLean Community Member, Activ Recipient Mr Ray Ladzinski Advocacy South West Ms Ruth Krasenstein Community Member Ms Caralyn Parris Activ Support Worker

Support Staff: Name Title Bronwyn Muller Community Access Project Officer / A/Executive Officer Phil Harris Director, Works and Services

Page 1 17th February 2012 Minutes - Community Access Committee ______

1. Open Meeting

The meeting was declared open at 10:05am.

2. Attendances & Apologies

All present (as listed), except apologies received from the following:

Ray Ladzinski, Ruth Krasenstein and Cr Michelle Steck.

Jethro Hepton, a community member with a disability, also attended today’s meeting.

3. Confirmation of Minutes

Committee Decision: Moved: Adam Johnson Seconded: Tracey Slattery

The minutes of the Community Access Committee Meeting held on 3rd February 2012, are confirmed as a true and accurate record.

4. Disclosures of Interest

None.

5. Reports & Recommendations

5.1 Council Committee structure

The vote as to whether the Access Committee wished to stay a formal Committee of Council or become an informal Access Advisory Group was undertaken over email with committee members, due to the tight deadline for which this decision was required.

The Access Committee Executive Officer explained that the result of the vote was that the committee was split evenly on the decision as to whether to stay a formal Committee of Council or become an informal Access Advisory Group. Consequently, the recommendation was

Page 2 17th February 2012 Minutes - Community Access Committee ______

made that Council make the final decision on whether the committee remains a formal Committee of Council or becomes an Access Advisory Group.

Cr Kelly advised that regardless of whether the Access Committee remained a formal Committee of Council or became an Access Advisory Group, it would continue to exist and perform its function.

5.2 Intersection of Beach Road and Spencer Street at the Highway Hotel

Adam Johnson reported that this intersection had increasingly come to his attention as a highly hazardous situation for pedestrians, and in particular, for pedestrians with a disability. The intersection is a four- lane, four-way intersection without proper pedestrian signals. Additionally, the kerb ramps are old and narrow, and appear not to meet standards. There exists confusion about the pedestrian signals, as when the pedestrian light turns green, people think that they can cross in safety, but simultaneously, cars turn at speed at the intersection. There is a high amount of pedestrian traffic using the intersection.

Jethro Hepton, who uses an electric wheelchair, discussed that he recently experienced a near-miss at this intersection. He reported that he was with a carer at the time, and was about to cross because the pedestrian light turned green, but had not realised a car was turning at the same time. His carer rushed to intervene and pressed his wheelchair control to prevent him from entering the intersection. He discussed that he felt certain he would have been hit by the car had his carer not intervened.

Cr Kelly discussed that the intersection was known to Council. The Director of Works and Services discussed that Main Roads is responsible for all traffic signals in WA. He reported that on Tuesday while attending a meeting with Main Roads on other matters they advised that Minister Castrilli had also raised the same issue of pedestrian movements across this intersection. Main Roads are looking at the signals.

The Director discussed that his department could address the width and steepness of kerb ramps at the intersection.

Page 3 17th February 2012 Minutes - Community Access Committee ______

Resolution:

The Community Access Committee resolved to request that:

I. The City liaises with Main Roads Department urgently on upgrading pedestrian signals and safety at the intersection of Beach Road and Spencer Street.

II. The City provides plans for the upgrade of compliant pedestrian ramps at all points of the intersection.

Moved: Adam Johnson Seconded: Cr Cameron Bridges

There was unanimous consensus for the resolution.

5.3 Proposed pedestrian path for Eelup Roundabout

Cr Bridges advised the Community Access Committee that Main Roads recently briefed Council about the progress of works at the Eelup Roundabout, including plans for a proposed pedestrian path. There were concerns raised at Council about the proposed path which could be potentially hazardous to pedestrians and cyclists.

Resolution:

I. The Community Access Committee requests that Council contact Main Roads to discuss an urgent review of the dual use path proposed to be constructed at the Eelup Roundabout.

II. The Community Access Committee recommends that the review include the consideration for signalised/controlled crossing points for pedestrians and cyclists.

Moved: Cr Cameron Bridges Seconded: Andrew McLean

There was unanimous consensus for the resolution.

5.4 Disability Services Count Me In Grant

The Community Access Project Officer explained the grant to the committee, which involves $25,000 to $50,000 grants for projects

Page 4 17th February 2012 Minutes - Community Access Committee ______

forming partnerships in the community amongst different clubs, groups or organisations. The aim of the project is the inclusion for people with disability within different areas of the community, such as sporting clubs, the arts, and employment. The concept proposal is due by 16 March.

The committee provided ideas and discussion on possible project options, and made the suggestion to link in with the club development officer (position currently vacant in the City).

Action: The Community Access Project Officer to email the committee about the grant and ask for further thoughts/ideas.

5.5 Bathurst Regional Council: Access Fund Package

The Community Access Project Officer explained the fund package to the committee. Bathurst Regional Council provides grants to assist small businesses and not-for-profit organisations in the local area to improve access to their business for people with a disability. Businesses and not-for-profit organisations within the Bathurst Region may apply for funding for either 50% of the project costs, or up to a maximum of $5,000 on a dollar for dollar basis. In the past, funds have been awarded to complete paths, build access ramps, install automatic doors and build or modify accessible toilets.

There was discussion in the committee that this precedent could be a great initiative for improving access for people with disability in the local area, particularly the CBD. About 18 months ago, Council provided on-going funding of $20,000 per annum for community access. Some of this funding could be potentially used to go towards an initiative such as this Access Fund Package. The idea was put forward to engage in a trial of the project for the first year, using about $10,000.

Action: The Community Access Project Officer to check the status of the ongoing access funding in the budget and prospects for next budget, and then update the Access Committee.

5.6 Disability Access and Inclusion Plan (DAIP) review

The Community Access Project Officer updated the committee that the City’s five year DAIP is due for review, and must be lodged with Disability Services Commission by July this year. The review process

Page 5 17th February 2012 Minutes - Community Access Committee ______

is very involved and comprehensive, and includes community participation and consultation, as well as internal consultation. It was put forward that it was pertinent that the Access Committee oversee the DAIP review as a reference body, with extra, separate meetings scheduled throughout the review. The committee agreed to this and suggested meeting times after 3pm, with Tuesdays and Wednesday mornings being undesirable times.

Action: The Community Access Project Officer to schedule a DAIP reference meeting over the next three weeks.

5.7 City of Bunbury bus

The Community Access Project Officer updated the committee that the City had a 22 seater bus that had until recently been in the care of the SES for their services. The SES has returned the bus to the City of Bunbury for its own use. The City has sought internal feedback on possible uses for the bus, and the Community Access Project Officer provided feedback that seniors and people with disability would benefit from use of the bus.

The director of Works and Services added that the bus had been discussed recently in an Executive Leadership Meeting with a range of ideas put forward for the use of the bus in the community. The Access Committee discussed that many of the ideas listed seemed like good uses for the bus, and particularly agreed that this could be a very good opportunity to improve access and services for seniors and people with disability.

An extra idea was put forward during the discussion, for the South West Sports Centre to have access to the bus to assist people with disability to have transport to the centre and participate in sporting and recreation activities. The committee was in support of this idea.

5.8 Bunbury 2030 campaign

The Community Access Project Officer provided committee members with packages of Bunbury 2030 flyers for them to take back and display at their work, and distribute to colleagues, family members and clients.

The committee discussed coordinating community consultation with the Bunbury 2030 campaign with the DAIP review. It was discussed that there was a timeline for consultations and the Community Access

Page 6 17th February 2012 Minutes - Community Access Committee ______

Project Officer had been advised that consultation for the DAIP would need to occur following Easter.

Action: The Community Access Project Officer to continue to update the Access Committee on progress in this area.

5.9 Accessible Parking in the Wittenoom Visitor/Shopper Car Park

The Community Access Project Officer updated the committee that the parking coordinator had advised that the proposed extra two ACROD bays for the Wittenoom Visitor/Shopper Car Park had been stopped. The reason was that there needed to be quantifiable justification for the need for the extra two ACROD bays, such as a carpark survey of ACROD users over a 2 week period.

The committee discussed ideas such as CCTV being installed over the parking area to view usage, or date collection devices fixed to ACROD bays. In the meantime however, the committee requested that the Community Access Project Officer ask the parking coordinator for an update the current status of the ACROD parking situation in the Wittenoom St Visitor/Shopper Car Park.

5.10 Other Business:

5.10.1 Visit to accessible playgrounds on East Coast The Director of Works and Services has recently visited accessible playgrounds on the East Coast, and provided photographs of some of the equipment and playgrounds to the Community Access Project Officer. The committee requested that the photos are presented at the next meeting.

5.10.2 Expression of interest in joining the committee Jethro Hepton expressed an interest in joining the Access Committee. The Committee requested the Executive Officer to investigate the process for Mr Hepton filling the vacancy left by Mrs Diane Simpson when she resigned last year.

6. Urgent Business (Discussed With the Approval of the Majority of Members Present)

None

Page 7 17th February 2012 Minutes - Community Access Committee ______

7. Date of Next Meeting

The next meeting to be advised.

8. Close of Meeting

The meeting was declared closed at 11:45am.

Page 8 APPENDIX MTBN-3

City Promotions Committee Minutes

Minutes from the City Promotions Committee meeting held Monday 19 September 2011, 4pm at the City of Bunbury Ocean Room, 4 Stephen Street.

Minutes Monday 19 September 2011

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Open Meeting

The meeting was declared open at 4:00pm.

Committee Members: Member Name Representing Councillor Stephen Craddock (Presiding) Councillor – City of Bunbury Councillor Derek Spencer Councillor – City of Bunbury Councillor Karen Steele Councillor – City of Bunbury Councillor Wayne Major Councillor – City of Bunbury Andrew Brien CEO – City of Bunbury Felicity Anderson A / Executive Manager City Life Andrew Horan CEO – Bunbury Chamber of Commerce Sonya Dye Director – Bunbury Regional Art Galleries John Carter Community Member Kirsten Jackson Community Member Amanda Yip Community Member

Ex-Officio Members (non-voting): Name Title Paul Hayward (Executive) Manager Visitor Centre - City of Bunbury Helen Denton Destination Marketing Officer – City of Bunbury

Support Staff: Name Title Bill Carlsen Acting Mgr Economics & Soc. Dev – City of Bunbury Nardine Walford-Jones Events Officer – City of Bunbury Del Ambrosius Communications Officer – City of Bunbury Mollie Wood Visitor Centre Admin Officer (CPC Minute-taker)

Page 1 ______

2. Attendances and Apologies

Attendees:

Cr Stephen Craddock, Cr Karen Steele, Cr Wayne Major, Felicity Anderson, John Carter, Kirsten Jackson, Paul Hayward, Helen Denton, Del Ambrosius, Nardine Walford-Jones, Mollie Wood

Apologies:

Cr Derek Spencer, Andrew Brien, Andrew Horan, Sonya Dye, Amanda Yip, Bill Carlsen

Guests:

Mayor David Smith

3. Confirmation of minutes from meeting 15 August 2011

Committee Decision: Moved: Wayne Major Seconded : Felicity Anderson

CARRIED

4. Disclosures of Interest

Nil

5. Business Arising

5.1 Refreshingly Close campaign and branding

Helen Denton advised that she has visited some regional Visitor Centres to discuss the ‘Refreshingly Close’ campaign and concept.

Advertising for campaign to commence next week.

5.2 KidFest

Nardine Walford-Jones provided update on progress of KidFest. Items included:

 Ticket sales update: 800+ tickets have been sold of which 90+ are for 3 day tickets  Free Parking area and signage  Commencement of advertising on radio and TV.  First Aid issues: SJOG unable to offer First Aid to event and therefore event co-ordinators are considering other First Aid providers

Nardine also provided committee members with KidsFest programs.

5.3 Cultural Mapping Study and Cultural Strategy

Outcome of Cultural Mapping Strategy expected to be submitted to Council in October / November 2011

Page 2 ______

5.4 Tourism Strategy Review

City Promotions Committee members to be invited to Tourism Strategy Review Workshops run by Robyn Fenech, to offer input and feedback.

6. Reports & Recommendation

6.1. CPC Frequency of meetings and Terms of Reference

City Promotions Committee to give further consideration to its future direction, objectives and purpose, and consider in terms of other factors, including:

 City of Bunbury restructure  Proposed Tourism Advisory Group (as per Tourism Strategy)

Discussion to be revisited at next meeting.

Suggestion was also made that the committee discuss and review the City’s Tourism Strategy at its meetings, in order to address point 3 of the Terms of Reference.

7. Urgent Business

Nil

8. Date of Next Meeting TBA

8. Close Meeting The meeting was closed at 4:52pm

ATTACHMENTS

1. Minutes from meeting 15 August 2011

Page 3 APPENDIX MTBN-4

City Promotions Committee Minutes

Minutes from the City Promotions Committee meeting held Monday 21 November 2011, 4pm at the City of Bunbury Ocean Room, 4 Stephen Street.

Minutes Monday 21 November 2011

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Open Meeting

The meeting was declared open at 4:00pm.

Committee Members: Member Name Representing Councillor Stephen Craddock (Presiding) Councillor – City of Bunbury Councillor Karen Steele Councillor – City of Bunbury Andrew Brien CEO – City of Bunbury Stephanie Addison Brown Director - Community and Customer Services Andrew Horan CEO – Bunbury Chamber of Commerce Joel McGuiness Manager – Bunbury Regional Entertainment Centre Sonya Dye Director – Bunbury Regional Art Galleries John Carter Community Member Kirsten Jackson Community Member Amanda Yip Community Member

Ex-Officio Members (non-voting): Name Title Paul Hayward (Executive) Manager Visitor Centre - City of Bunbury Helen Denton Destination Marketing Officer – City of Bunbury

Support Staff: Name Title Felicity Anderson Mgr Economics & Soc. Dev – City of Bunbury Nardine Walford-Jones Events Officer – City of Bunbury Del Ambrosius Communications Officer – City of Bunbury Mollie Wood Visitor Centre Admin Officer (CPC Minute-taker)

Page 1 ______

2. Attendances and Apologies

Attendees:

Cr Stephen Craddock, Joel McGuiness, Kirsten Jackson, Sonya Dye, Amanda Yip, Stephanie Addison Brown, Paul Hayward, Felicity Anderson, Helen Denton, Nardine Walford-Jones, Mollie Wood

Apologies:

Andrew Brien (CEO), Andrew Horan, Cr Karen Steele, John Carter, Del Ambrosius

Guests:

Kate Jowett

3. Confirmation of minutes from meeting 19 September 2011

Committee Decision: Moved: Sonya Dye Seconded : Kirsten Jackson

CARRIED

4. Disclosures of Interest

Nil

5. Business Arising

6. Reports & Recommendation

6.1. 2011 Christmas Carnival Nardine Walford-Jones distributed a progress report for the 2011 Christmas Carnival event, giving summary of entertainment program, sponsorship, markets and stalls, advertising and parade route.

6.2. 2012 Australia Day Celebrations

Nardine Walford-Jones distributed progress report for the 2012 Australia Day events, giving summary of entertainment program, grants and sponsorship, markets and stalls, advertising, First Aid, security and phone application being created which will provide details leading up to event.

6.3. 2011 Kidsfest

Kate Jowett distributed an overview of the 2011 Kidsfest which was held on the 1st, 2nd and 3rd of October.

Page 2 ______

6.4. Tourism Strategy Review

Paul Hayward advised committee that workshops had been completed and that written submissions were now open.

7. Urgent Business

Nil

8. Date of Next Meeting TBA

8. Close Meeting The meeting was closed at 4:45pm

ATTACHMENTS

1. Minutes from meeting 19 September 2011

Page 3 APPENDIX MTBN-5

City Promotions Committee Minutes

Minutes from the City Promotions Committee meeting held Wednesday 15 February, 4pm at the City of Bunbury Harbour Room, 4 Stephen Street.

Minutes Wednesday 15 February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Ex-Officio Members (non-voting): Name Title Paul Hayward (Executive) Visitor Centre - City of Bunbury Helen Denton Destination Marketing Officer – City of Bunbury

Support Staff: Name Title Felicity Anderson Mgr Community, Culture & Engagement – City of Bunbury Nardine Walford-Jones Events Officer – City of Bunbury

Page 1 ______

1. Open Meeting

Meeting opened at 4:10pm

2. Attendances & Apologies

Attendees:

Deputy Mayor Stephen Craddock , Stephanie Addison-Brown, Andrew Brien (CEO), Sonya Dye, John Carter, Kirsten Jackson, Amanda Yip, Paul Hayward, Felicity Anderson, Kate Jowett (guest).

Apologies:

Andrew Horan, Joel McGuiness, Cr Karen Steele, Nardine Walford-Jones, Helen Denton

3. Confirmation of Minutes: NA

4. Disclosures of Interest

Nil

5. Reports & Recommendations

5.1. Australia Day 2012

Kate Jowett presented a brief post-event Australia Day report to the committee. This included feedback and information regarding stall holders, fireworks, general event- management/coordination, waste management and the event’s finishing time. The event finishing time was then discussed in more detail, to address negative community feedback and concerns from committee members.

MOTION:

The City Promotions Committee recommends that Council works with local Police to negotiate a later closing time (10pm) for future Australia Day concerts

Moved: Sonya Dye Seconded: Amanda Yip

CARRIED

5.2. Wayfinding signage

Felicity Anderson provided an example of the new map style which will continue to be implemented throughout the CBD in the near future. Felicity also provided a letter from local tourism operator Ian Upton, in which he congratulated the City for the introduction of the Wayfinding signage.

Page 2 ______

5.3. Council Committee Structure

The CEO updated the committee as to the current progress in reviewing all Committees of Council. The committee then engaged in a detailed discussion regarding the future direction, purpose and structure of the City Promotions Committee. It was generally suggested that the committee could function more effectively, and that a review was necessary.

The CEO is preparing a report and recommendations for the Committee to consider, and at this stage a final decision has been deferred until the end of March.

6. Urgent Business

NIL

7. Date of Next Meeting

TBA

8. Close Meeting

5:15pm

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Youth Advisory Council (YAC)

Formal Meeting Agenda Wednesday 7 December 2011

Committee Terms of Reference

The Youth Advisory Council is to comprise elected members and young people (aged 12 to 25 years) from diverse backgrounds and interests to represent the youth of Bunbury in making recommendations to the Bunbury City Council based on the following Terms of Reference:

1. To consult with local youth to identify youth issues and advise Council on options for responding in relevant ways, including through the development of policies responsive to youth needs.

2. To assist in the ongoing development and delivery of youth targeted projects and programs.

3. To create opportunities for youth leadership development.

4. To act as a volunteer resource base for youth activities.

5. To provide youth input into matters being considered by other Council Committees.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au

Youth Advisory Council (YAC)

Notice of Meeting

Dear Committee Members

The next Formal Meeting of the Youth Advisory Council will be held in the Jetty Room, Bunbury on Wednesday 1 February 2011 at 4pm.

Signed: Andrew Rigg YOUTH DEVELOPMENT OFFICER

(Issued on: 2/3/11)

Agenda Wednesday 7 December 2011

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members: Member Name Representing Councillor Alfred Leigh City of Bunbury Councillor Karen Steele City of Bunbury Councillor Cameron Bridges City of Bunbury Mr Luke Rigg Grace Christian School / AlternatOr Community Mr Jack Manoni Bunbury Catholic College Ms Carlee Brien Youth Mayor / Newton Moore Senior High School Ms Gioia Parkes Grace Christian School Ms April Byrne City of Bunbury Mr Samuel Rigg Grace Christian School / AlternatOr Community Mr Chase Perkins Newton Moore Senior High School Ms Stephanie Smith Bunbury Police

Support Staff: Name Title Ms April Byrne Minute Taker/YAC Project Assistant Mr Andrew Rigg Executive Officer/ City of Bunbury Youth Development Officer

Page 1 15/03/2012 Minutes – Youth Advisory Council ______

1. Open Meeting

TIME 4:12PM

2. Attendances & Apologies

Attendance: Gioia Parkes, Samuel Rigg, Luke Rigg, Jack Manoni, Carlee Brien, Cr Karen Steele, Cr Alfred Leigh, Cr Cameron Bridges, Andrew Rigg

Apologies: Chase Perkins, April Byrne

Absent:

3. Confirmation of Minutes

NIL – Last meeting was informal due to lack of quorum.

4. Disclosures of Interest

5. Reports & Recommendations

5.1 Member Updates

5.2 Councillor updates

 Cr Cameron Bridges – A proposal was put to Council to dissolve committees. Committees will keep operating as usual until March.  Cr Alfred Leigh - Congratulated Cameron Bridges on election to Council

5.3 Project Updates:  Unleashed – Out of Line for December distributed

 SKAB – Glen Iris Skate Park Update Cr Alfred Leigh - Asked if CCTV was to be included in the skate park development. CCTV was raised by community members at the last two meetings and this information will be included in the proposal to go to Council.

Cr Cameron Bridges – Noted the biggest concern from community members regarding the Glen Iris proposal was that any facility be properly managed and that an appropriate management strategy be in place.

YAC members were shown concept plans for the skate park and these were discussed briefly.

 YAC – Planning Day Report/National Youth Week Launch/Australia Day

Page 2 15/03/2012 Minutes – Youth Advisory Council ______

Carlee Brien – Reported on the team building aspect of the YAC planning day.

Samuel Rigg - Reported on the planning aspect and gave details of the results of the planning session including the development of a media team and YAC page in a local paper (see YAC Planning Day report).

Cr Cameron Bridges - Suggested YAC make contact with the new community radio station at Newton Moore as another way of promoting YAC activities using media.

 YouthSpace Network – YouthSpace Calendar for December distributed

 BANDiT – National Youth Week Launch Andrew Rigg – Explained that the Department for Communities has offered the launch event to Dardanup Shire who had declined the opportunity. The offer was then made to the City of Bunbury. The City of Bunbury accepted. Is a collaborative effort by youth from surrounding Shires. The YAC will organise part of the live music show – incorporating our YAC National Youth Week concert into the launch event.

Carlee Brien – Suggested Bunbury needed an event such as the Big Day Out. Discussion was held about the Groovin the Moo event as an event such as the Big Day Out. A suggestion was made that Sunset Events (GTM organisers) could be approached about including more local talent in this event.

5.4 YAC End Of Year Dinner – 10 YAC members have RSVP’s their attendance. This will be held at the Mexican Garden Restaurant on Friday 9th Dec.

5.5 YAC Recess – No January meeting. Cr Alfred Leigh gave apologies for this meeting as he will be on holidays.

5.6 December Informal Meeting @ BREC – Invite friends, last one for the year

5.7 Youth Zone Samuel Rigg, Luke Rigg, Cr Cameron Bridges, Carlee Brien, Jack Manoni and Gioia Parkes volunteered to help at the Youth Zone event on Australia Day. Members over 14 are able to take on team leader roles.

6. General Business 6.1 Water Park

Jack Manoni – Asked questions about the possibility of a water park for Bunbury. Said Bunbury needed more activities for youth in the 15 to 17 age group.

Cr Alfred Leigh – Council does have a proposal for a water park at the South West Sports centre but is waiting for the results of a feasibility study before proceeding.

Carlee Brien – Spoke about a water park in Queensland built by local government. Only a gold coin donation required for entry. All agreed that any water park should be affordable to all community members and that entry costs should be kept to an absolute minimum. Anything more than a few dollars would be too expensive.

Page 3 15/03/2012 Minutes – Youth Advisory Council ______

6.2 Combined YAC Convention

Cr Cameron Bridges - Asked if any combined YAC conventions had been held in recent years. Mentioned that one was held in Boyup Brook in around 2005. No conventions have been held since this time.

6.3 Youth Activities Brainstorm

Cr Karen Steele – Cr Steele suggested a YAC brainstorm about possible activities or infrastructure (arose from water park discussion) for youth in Bunbury that the Council could provide.

7. Date of Next Meeting

Date of Next Formal Meeting Wednesday 1 February 2011

Date of Next In-Formal Meeting Wednesday 21 December 2011

8. Close Meeting TIME 5.30PM

Page 4 APPENDIX MTBN-7

Youth Advisory Council (YAC)

Formal Meeting Minutes Wednesday 1 February 2012

Committee Terms of Reference

1. To consult with local youth to identify youth issues and advise Council on options for responding in relevant ways, including through the development of policies responsive to youth needs.

2. To assist in the ongoing development and delivery of youth targeted projects and programs.

3. To create opportunities for youth leadership development.

4. To act as a volunteer resource base for youth activities.

5. To provide youth input into matters being considered by other Council Committees.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 & Facsimile: (08) 9792 7184 & TTY: (08) 9792 7370 & www.bunbury.wa.gov.au

Youth Advisory Council (YAC)

Notice of Meeting

Dear Committee Members

The next Formal Meeting of the Youth Advisory Council will be held in the Jetty Room, Bunbury on Wednesday 7 March 2012 at 4pm.

Signed: Andrew Rigg YOUTH DEVELOPMENT OFFICER

(Issued on: 2/3/11)

Minutes Wednesday 1 February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Support Staff: Name Title Ms April Byrne Minute Taker/YAC Project Assistant Mr Andrew Rigg Executive Officer/ City of Bunbury Youth Development Officer

Page 1 15/03/2012 Minutes – Youth Advisory Council ______

1. Open Meeting

TIME 4:10 PM

2. Attendances & Apologies

Attendance: Andrew Brien (CEO) Cr Bridges Cr Steele April Byrne Carlie Brien Sam Rigg Gioia Parkes Andrew Rigg

Apologies: Cr Leigh Jack Manoni Luke Rigg

Absent:

3. Confirmation of Minutes

4. Disclosures of Interest

5. Reports & Recommendations

5.1 Member Updates

5.2 Councillor updates – Bunbury 2030: Your city your say campaign has begun and Cr Bridges encouraged YAC to promote it.

5.3 Project Updates: • Unleashed – Ran 5 activities over the Summer holidays, very successful • SKAB – Andrew and Miles are looking to have an agenda item at the next council briefing to present the Glen Iris Skate Park update. • YAC – April handed out the YAC Planning Day report from November 2011, which contains the two priorities for YAC in 2012. • YouthSpace Network – Some more members have signed up, bringing the total to 14 members. Several of the members are meeting together regularly to come up with a project or activity that they can work collaboratively on. There will also be a focus on creating work experience opportunities for young people this year.

Page 2 15/03/2012 Minutes – Youth Advisory Council ______

• BANDiT – The annual BANDiT Mashup event will not be happening in April as YAC have decided to get involved with the National Youth Week launch event (April 14th) and merge the two.

5.4 Council Committee Discussion - CEO Andrew Brien attended the formal YAC meeting to discuss the dissolving of council committees. Out of the 30 committees, YAC will be retained, with recommendation that the terms of reference are reviewed. Andrew suggested we undertake some research and find out what other YACs are doing.

5.5 Youth Zone – The YAC debriefed on the Youth Zone at Australia Day and wrote up a swot. See Appendix 1.

5.6 Summer Adrenalin – YAC want to go ahead with holding a Summer Adrenalin in March this year.

5.7 National Youth Week – YAC will keep involved with this.

6. General Business

Cr Bridges recalled a conference that was held several years ago and thought it may be a good idea for YAC to hold a similar conference. Andrew will look into this.

7. Date of Next Meeting

Date of Next Formal Meeting Wednesday 7 March 2012

Date of Next In-Formal Meeting Wednesday 15 February 2012

8. Close Meeting TIME 4:50 PM

Page 3 15/03/2012 Minutes – Youth Advisory Council ______

Appendix 1

Australia Day Youth Zone 2012 SWOT Analysis

Strengths

YAC Volunteers put in amazing effort on the day Great diversity of activities Each activity was free Smarter than Smoking provided youth targeted, interesting merchandise to give away No incidents with smoking or alcohol

Weaknesses

The weather was extreme, but out of our control There were problems setting up the photo boards and alternatives had to be arranged There was interference with the wireless activity between the Remote Control Cars and Laser Tag

Opportunities

Will look at having road safety display for next year Will put a sunshade up at the road closure to shield from sun Will look into possibility of water based activity for next year

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YAC Planning Day November 12th 2011

Page 5 15/03/2012 Minutes – Youth Advisory Council ______

SWOT

Strengths More funding & financial resources available More council support YAC has a Youth Development Officer Audience at events consistently growing Better planned/organised events Consistent events Youth Mayor & tiered YAC work well Involved discussion; everyone can voice their opinion Accepting environment, people are comfortable to ‘be themselves’

Weaknesses Attention span; young people come and go all the time which equals low numbers & not enough consistency of members Constraints from council bureaucracy Not enough variety of food at meetings (want subway, juice) Profiles for the formal team need to be done

Ideas Schools to recommend students – find teachers to advocate Get involved with other YACs in South West – at next formal meeting nominate YAC liaison Hold 3-4 meetings a year at different venues YAC to utilise Youth Space Network and ‘review’ organisations, services & businesses Build relationships with the local police (work together) Bring guest speakers to YAC Set up online form for youth in the community to easily submit ideas (Facebook)

Skills Development Careers Event Management Film & Editing Public Speaking & Social Skills Cooking Annual first aid refresher Budgeting

Social Ideas

Paintballing Motorbike riding Flash mobbing Canoeing/Kayaking Surfing Fishing Mini tournament @ 4Play Games Laser Tag Indoor Beach Volleyball Hang gliding BBQ @ the beach Kite surfing 4 Wheel Driving Horse riding BMX

Page 6 15/03/2012 Minutes – Youth Advisory Council ______

Group 1

Magazine Who: COB Youth, YAC What: What’s happening in YAC & around Bunbury Advice section Promotion of local business, services & organisations Getting a job (job classifieds, how to: resume, cover letter etc) Fun section (freebies, competitions) When: monthly OR quarterly OR 6 monthly Where: based around Bunbury OR online OR printed Why: very promotional and educational

Media Who: YAC What: Video Radio Filming (workshops) Editing Promo Educational

Page 7 15/03/2012 Minutes – Youth Advisory Council ______

Community Radio When: once a month OR every 6 months OR weekly Where: City of Bunbury Why: Openly represent youth, promote YAC, promote Youth in the community

Youth Centre/Hangout Zone/YAC Zone Who: Youth/YAC/Families What: Physical youth space/are for YAC & young people Games Chill out Food Resource Centre Arcade Disco Local Music Counselling Safe Zone Office Business Art Air Con Jam Space When: Everyday Where: CBD, outside, beach Why: Have a space for YAC, openness

Other Ideas Fundraiser/charity Artworks – by YAC or other young, local artists YAC minivan YAC T-shirts – picture of YAC, logo, wording

Page 8 15/03/2012 Minutes – Youth Advisory Council ______

Group 2

General Ideas YAC merch business YAC jingle Work experience program Young people & car accidents Homelessness Truancy Increase modesty of girls in Bunbury/increase modesty of guys in Bunbury Work towards a more accepting community

This Is Bunbury Film

Who: Various business, organisations, services and individuals in Bunbury What: 20-30min documentary film When: 6 month timeline, second half of 2012 Where: Bunbury Why: To give recognition to those who contribute to the community in a not so public way To promote the behind the scenes, often unheard groups To change the negative perception that the community often have on young people in Bunbury List of people who could be involved include: Deranged The Rink – figure skating, roller derby Nightclubs – shuffling Library – specialty groups Street interviews Croquet – young people South West Sports Centre – squash courts 4Play Games – gaming community YAC Costs: Equipment, production of DVDs, Marketing, Graphic Design

Page 9 15/03/2012 Minutes – Youth Advisory Council ______

Priorities for 2012 Projects to work on: Youth section in newspaper (first 6 months) Kick start Media Centre This is Bunbury film (second 6 months)

Skills Development Workshops to Hold: Event Management Cooking Annual First Aid Refresher Public Speaking & Social Skills

Page 10 APPENDIX MTBN-8

Heritage Advisory Committee

Notice of Meeting Wednesday 15 February 2012, 3.30pm

Committee Terms of Reference

1. To identify and examine requirements for Heritage Precincts throughout the City of Bunbury; 2. To consider matters referred to the Committee by officers of Council which would assist the decision-making process of Council; 3. To develop policies for inclusion in the current Town Planning Scheme and be a reference point (where needed) for various planning matters; and 4. To undertake a self-review to determine effectiveness at annual intervals.

Page 1 15 February 2012 Agenda – Heritage Advisory Committee ______

Heritage Advisory Committee

Minutes 15 February 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

1. Open Meeting

Cr Kelly opened the meeting at 3.30pm and welcomed all members back and specifically welcomed the City of Bunbury’s Chief Executive Officer, Mr Andrew Brien.

2. Attendances & Apologies

Present: Cr Brendan Kelly, Mr Richard Sargeant, Mr Peter Suckling, Cr Neville McNeil, Mr Morris Johnston, Mr Bernhard Bischoff, Mrs Phyllis Barnes

In Attendance: Mr Andrew Brien (CEO, City of Bunbury), Ms Leigh Barrett (Executive Officer), Ms Annabel Wills (Regional Heritage Advisor)

Apologies: Cr Karen Steele

3. Confirmation of Minutes

Committee Decision: Moved: P Suckling Seconded: M Johnston

The minutes of the Heritage Advisory Committee Meeting held on 16 March 2011 are confirmed as a true and accurate record. CARRIED

4. Disclosures of Interest

Mr Suckling advised that he has been engaged by Council to inspect the Picton Agricultural Hall.

Page 2 15 February 2012 Agenda – Heritage Advisory Committee ______

5. Reports & Recommendations

5.1 Regional Heritage Advisor – Summary of Referrals

September 2011 October 2011 November 2011 December 2011

January 2012

Ms Wills spoke to her reports for September 2011 to January 2012.

6. Other Business

6.1 Discussion regarding Council Committee Structure

Mr Brien (Chief Executive Officer) advised that the 30 plus Council Committees were being assessed as part of a full scale assessment of Council’s governance structure.

As a ‘committee’ the requirements of the Local Government Act must be complied with (with respect to quorum, minutes and other procedures etc). A ‘working group’ can serve essentially the same purpose without the same restrictions.

Members provided feedback to Mr Brien regarding whether the existing Heritage Advisory Committee should be retained and whether it should be a ‘committee’ or a ‘working group’.

6.2 Updates

6.2.1 Draft Local Planning Policies - East Bunbury Heritage Area and Heritage Buildings

Final amendments are being made to the policy documents. Subject to final formatting requirements, agenda report preparation and Executive support, these documents should be presented to Council for approval to advertise in March.

6.2.2 King Cottage and Anzac Park Conservation Plans

The conservation plan for King Cottage has been finalised and will be submitted to Council for endorsement in March subject to Executive support.

A meeting is to be scheduled with the Bunbury RSL to obtain their support prior to submitting the Anzac Park Conservation Plan to Council for endorsement.

Page 3 15 February 2012 Agenda – Heritage Advisory Committee ______

Committee Decision: Moved: R Sargeant Seconded: P Suckling

That the Heritage Advisory Committee supports the King Cottage Conservation Plan for submission to Council for endorsement. CARRIED

6.2.3 Draft Local Government Heritage Inventory

An agenda report requesting Council’s support for advertising of the draft Local Government Heritage Inventory has been prepared and will be presented to a Council briefing on 21 February 2012.

6.2.4 Excavation of Shipwrecks

The investigation of the magnetometer and ground penetrating radar (GPR) anomalies on the original Koombana Bay shoreline commenced on 28 November 2011.

Ms Barrett will make a short presentation on the excavations.

A draft preliminary report has been forwarded by the WA Museum. The final report is expected shortly.

Ms Wills suggested that the excavation project be nominated for a HCWA Heritage Award.

Committee Decision: Moved: P Barnes Seconded: P Suckling

That the shipwreck excavation project be nominated for the HCWA Heritage Awards 2012.

CARRIED

6.2.5 City of Bunbury Heritage Awards 2011

The City of Bunbury Heritage Awards were presented at the Mayor’s Garden Party on Saturday 3 December 2011.

The City of Bunbury Award for Excellence in Heritage Building Design and Conservation was presented to Mike and Helene Honeybell for conservation works undertaken at 55 Stirling Street, Bunbury (The Residency).

The City of Bunbury Award for Outstanding Heritage Achievement was presented to Mr Phil Smith for his long-term commitment to heritage conservation in Bunbury.

Page 4 15 February 2012 Agenda – Heritage Advisory Committee ______

A Certificate of Merit was presented to Mr and Mrs Honeybell for their commitment to the restoration and conservation of 55 Stirling Street.

6.2.6 King Cottage Re-roofing

A contract has been awarded for the re-shingling of King Cottage. There has been some delay in the contractor accessing the timber for the shingles due to Department of Environment requirements. This is likely to happen in March and reroofing will occur in due course.

6.2.7 Picton Agricultural Hall Re-roofing

A contract has been awarded for the re-roofing of the Picton Agricultural Hall.

Works have commenced.

6.3 Correspondence

6.3.1 Heritage Council of WA – Leschenault Homestead 16 December 2011 – Leschenault Homestead has been included on the State Register of Heritage Places.

20 December 2011 – Copy of Government Gazette

6.3.2 Heritage Council of WA – Bunbury Senior High School

Bunbury Senior High School is to be considered shortly for inclusion on State Register of Heritage Places.

6.3.3 Heritage Council of WA – Nominations Open for 2012 WA Heritage Awards

Nominations are now open in the following categories:

1. Outstanding Voluntary Contribution to Heritage by an Individual 2. Outstanding Contribution to Heritage by a Professional in the Heritage Industry 3. Outstanding Contribution to Heritage by a Community-based Organisation 4. Outstanding Contribution to Heritage by a Public or Private Organisation 5. Outstanding Heritage Practices by a Local Government 6. Outstanding Conservation of a Residential Place 7. Outstanding Conservation of a Non-Residential Place 8. Outstanding Interpretation Project that Enhances a Place 9. Outstanding Heritage Tourism Product 10. Excellence in Adaptive Reuse: The Gerry Gauntlett Award 11. Outstanding Newcomer: The Professor David Dolan Award

A link to the brochure on the HCWA website is below. http://www.heritage.wa.gov.au/assets/files/Heritage_Awards/HeritageCouncil_Award s_Brochure_2012.pdf

Page 5 15 February 2012 Agenda – Heritage Advisory Committee ______

The City of Bunbury Heritage Award 2011 judging panel considered that it would appropriate to nominate both award winners (Mr Phil Smith and Mr and Mrs Honeybell (for 55 Stirling Street) for the WA Awards.

Mr Honeybell has been contacted in this regard (the owner’s signature is required on nominations for residential buildings).

6.4 Forrest Homestead

It was brought to the City’s attention that significant works were being undertaken at Forrest Homestead.

These works were being undertaken outside the scope of an issued City of Bunbury Planning approval, Heritage Council of WA approval or a valid City of Bunbury Building licence.

Works have been stopped (except where it is necessary to ensure the structural integrity of the place) pending the submission of additional plans and an application for retrospective approval.

6.5 St Mark’s Church, Headstones

The City has become aware that a number of headstones were damaged prior to Christmas.

The Heritage Council of WA is also aware of this and a representative has visited the site.

Lotterywest has advised that they may be able to provide funding assistance for any urgent repair works. The application would have to come from the Church as it is their property and therefore their responsibility.

Ms Barrett has been in contact with the Church locally and will forward the advice from Lotterywest.

6.6 Meeting Schedule for 2012

Heritage Advisory Committee meetings are generally scheduled for the 3rd Wednesday of each month from 3.30pm to approximately 5pm (they rarely run later than 5pm).

Ms Barrett advised that Cr Steele is unable to make meetings at their current scheduled time but has indicated that she would be prepared to step down from the committee if necessary.

Following discussion it was agreed to retain the Wednesday afternoon meeting but determine which Wednesday of the month was most appropriate to meet Council deadlines.

6.7 Proposed Development – 40 Moore Street, Bunbury

Ms Barrett tabled preliminary plans for a proposed development at 40 Moore Street. She advised that she and Ms Wills had met with the proponent just prior to the

Page 6 15 February 2012 Agenda – Heritage Advisory Committee ______

Committee meeting. Ms Barrett noted that the existing dwelling makes little or no contribution to the heritage values of the Stirling Street Heritage Area and the dwelling’s demolition would therefore be supported subject to the suitablility of the dwelling intended to replace it.

The proposed plans show a double garage forward of the building line. It was noted that the garage would be accessed from the side which avoids the garage door on the street frontage, however it was still contrary to current policy and practice which does not support garages forward of the building line.

Committee Decision: Moved: P Suckling Seconded: B Bischoff

In accordance with established policy and practice, the Heritage Advisory Committee does not support the construction of a double garage forward of the building line at 40 Moore Street, Bunbury.

CARRIED

7. Date of Next Meeting

Wednesday 15 March 2012, 3.30pm

8. Close Meeting

The meeting closed at 5.10pm.

Page 7 APPENDIX MTBN-9

Bunbury Airport Advisory Committee

Minutes of a meeting of the Bunbury Airport Advisory Committee held in the Ocean Room, City of Bunbury Administration Building, 2-4 Stephen Street, Bunbury on Thursday, 23 February 2012.

Minutes 23 February 2012

1. Open Meeting

Meeting opened at 5:15pm

2. Attendances & Apologies

Attendees Representing Councillor Murray Cook Bunbury City Council Councillor Cameron Bridges Bunbury City Council Mr Blair Howe Bunbury Airport Leaseholder Mr Iain Farmer ( Chairman ) Bunbury Community Mr Bob Main Bunbury Airport Leaseholder Mr Alex Karatamoglou Bunbury Airport Leaseholder Mr Paul Coffey Bunbury Community Mr Phil Harris Director Works & Services Mr Nigel Archibald (Executive Officer) Airport Reporting Officer Apologies Representing Councillor Michelle Steck Bunbury City Council Mr Brad Bourke Department of Environment & Conservation Mr Peter Kiely Department of Planning & Infrastructure Mr Charles Wilks St John Ambulance Assoc. / Royal Flying Doctors Mr Andrew Brien Chief Executive Officer

Page 1 23 February 2012 Minutes - Bunbury Airport Advisory Committee ______

3. Confirmation of Minutes

Committee Decision: Moved Alex Karatamoglou Seconded Paul Coffey

The minutes of the Bunbury Airport Advisory Committee Meeting held on 25th August 2011, are confirmed as a true and accurate record. CARRIED

4. Disclosures of Interest

Nil

5. General Business

5.1 Passing of John Moir

Committee member and President of the Bunbury Aero Club, John Moir passed away on the 31st October 2011.

John will be remembered as a strong supporter of Bunbury Airport.

RECOMMENDATION

The ARO is requested to write to the family of John Moir expressing condolences on behalf of the Bunbury Airport Advisory Committee.

COMMITTEE DECISION

Moved: Alex Karatamoglou Seconded: Bob Main

The ARO is requested to write to the family of John Moir expressing condolences on behalf of the Bunbury Airport Advisory Committee.

5.2 Lake Clifton Wind Farm

Proponents of a wind farm at Lake Clifton have approached the City of Bunbury requesting consultation with the Bunbury Airport Advisory Committee to determine any impacts the development may have on aviation activity at Bunbury Airport.

Page 2 23 February 2012 Minutes - Bunbury Airport Advisory Committee ______

The proponent has supplied information which they have requested be distributed to Committee members, but have requested the information be treated as commercial- in-confidence.

RECOMMENDATION

The Bunbury Airport Advisory Committee authorises the ARO to correspond with the proponent advising the proposed wind farm will have no impact on aviation activity at Bunbury Airport.

COMMITTEE DECISION

Moved: Paul Coffey Seconded: Bob Main

The Bunbury Airport Advisory Committee authorises the ARO to correspond with the proponent advising the proposed wind farm will have no impact on aviation activity at Bunbury Airport.

5.3 Airport Tender

Following the agreement between the City of Bunbury and the South West Development Commission to jointly fund improvements at Bunbury Airport, a tender was advertised seeking contractors to construct a helipad and two (2) run-up bays.

Nineteen (19) companies requested copies of the tender documents with a total of seven (7) bids being received.

The ARO has assessed the bids and has recommended to Council that J.W. Cross & Sons be awarded the contract.

Work is anticipated to commence in early March with completion prior to Easter.

RECOMMENDATION

The Bunbury Airport Advisory Committee notes the information provided.

COMMITTEE DECISION

Moved: Alex Karatamoglou Seconded: Cr Cameron Bridges

The Bunbury Airport Advisory Committee notes the information provided.

5.4 Airport Development Plan

In April 2011, Council considered the Bunbury Airport Master Plan prepared by consultant Nancy Churchill from Lowes Churchill & Associates. The Master Plan identified 21 issues which were to be expanded upon within the Bunbury Airport Development Plan.

Page 3 23 February 2012 Minutes - Bunbury Airport Advisory Committee ______

The ARO chose to re-engage Lowes Churchill & Associates to prepare the Development Plan based on the knowledge of Bunbury Airport they obtained during preparation of the Master Plan, along with the fact that they employ a CASA ‘approved person’ and are Bunbury based.

The Development Plan has been completed and presented to Council, however the document is ambitious both in the extent of the development and also the amount of funding required.

The ARO has prepared a 10 year works program for the airport which will be presented to the Committee members.

RECOMMENDATION

The Bunbury Airport Advisory Committee supports the 10 year works program.

COMMITTEE DECISION

Moved: Alex Karatamoglou Seconded: Cr Cameron Bridges

The Bunbury Airport Advisory Committee supports the projects listed on the 10 year works program, but requests the City of Bunbury endeavour to complete the program within 5 years.

5.5 ARO Update

On Monday 16th January, the CEO and the ARO drove to Busselton to discuss with the Busselton CEO their proposal to direct some of the light and general aviation uses to the Bunbury Airport.

On Friday 20th January, CASA aerodrome inspectors visited Bunbury Airport. An inspection was undertaken and the CASA inspectors seemed satisfied and made several complimentary remarks about recent improvements to Bunbury Airport. No safety issues were identified – however CASA did express a desire to see the runway lighting upgraded in the near future.

As part of CASA’s requirements for registered airports, the City of Bunbury engaged an ‘approved person’ to undertake the Annual Safety Inspection in early February. Minor tree pruning on the eastern approach has been identified and will be addressed by the ARO in the next couple of weeks.

The ARO was engaged in negotiations with Macmahon Services, CASA and AirServices Australia regarding the placement of a tall crane at the CSBP plant in Picton. After obtaining survey information it was determined that the crane is slightly below the OLS however the ARO has issued a NOTAM.

The City of Bunbury is currently undertaking roadwork in Forrest Ave and Stuart St. The ARO has arranged that the redundant road pavement be transported and stored at the western end of the Airport for later re-use on airport projects.

Page 4 23 February 2012 Minutes - Bunbury Airport Advisory Committee ______

On Thursday 9th February the ARO attended a meeting regarding the Busselton Airport expansion, as a proxy for the CEO who was unable to attend.

On Thursday 1st March the ARO will attend a meeting with Western Power to discuss the proposed installation of transmission lines along Centenary Road. Once information has been obtained regarding the proposed height of the transmission lines this information will be forwarded to Committee members.

The ARO has received a phone call from the Australian Bonanza Society advising they will be visiting Bunbury in mid October. Approx 15 aircraft are expected to visit for a period of 5 days. Further information will be provided closer to the date.

RECOMMENDATION

The Bunbury Airport Advisory Committee notes the information.

COMMITTEE DECISION

Moved: Paul Coffey Seconded: Alex Karatamoglou

The Bunbury Airport Advisory Committee notes the information.

6. Urgent Business

Iain Farmer advised that the Australian Women’s Pilots Association will be holding their National 2012 Annual Conference & AGM at Bunbury between 18th – 21st April.

Phil Harris advised that the City of Bunbury is considering the future of Advisory Committees. Phil Harris discussed the potential to create an Airport Users Group and requested that the ARO circulate the Memorandum of Understanding created for the Fraser Coast Regional Airport which could be used as a template.

7. Date of Next Meeting

Thursday 24th May 2012

8. Close Meeting

6:30pm

Page 5 APPENDIX MTBN-10

City of Bunbury Museum Advisory Committee

Minutes 1 March 2012

Committee Terms of Reference

1. To develop criteria for the selection of a site for a Bunbury Museum

2. To identify a range of possible sites with regards to the above criteria.

3. To investigate feasibility of sites and report back to Council on findings.

City of Bunbury 4 Stephen Street Bunbury WA 6230 Western Australia

Correspondence to: Post Office Box 21 Bunbury WA 6231

Telephone: (08) 9792 7230 Facsimile: (08) 9792 7184 TTY: (08) 9792 7370 www.bunbury.wa.gov.au

City of Bunbury Museum Advisory Committee Minutes

Dear Committee Members

Following are the Minutes of the Museum Advisory Committee meeting held in the Ocean Room, City of Bunbury Administration Building, 2-4 Stephen Street, Bunbury on 1 March 2012 at 1pm.

Signed: Lauretta Davies Executive Officer Bunbury City Council

Minutes 1 March 2012

Members of the public to note that recommendations made by this committee are not final and will be subject to adoption (or otherwise) at a future meeting of the Bunbury City Council.

Committee Members: Member Name Representing His Worship the Mayor, Mr D Smith (Presiding) Bunbury City Council Deputy Mayor, Councillor Stephen Craddock Bunbury City Council Councillor Michelle Steck Bunbury City Council Ms Stephanie Addison-Brown, Director Bunbury City Council Community & Customer Services Ms Felicity Anderson, Manager Community, Bunbury City Council Culture & Engagement Ms Margaret Fleay Bunbury Historical Society Representative Mr Bernhard Bischoff Community Representative Ms Phyllis Barnes Community Representative Ms Jane Griffith Community Representative Mr Arpad Mencshelyi Community Representative

Ex-officio Members: Member Name Representing Ms Clare-Frances Craig Western Australian Museum Ms Lauretta Davies Executive Officer Bunbury City Council

Support Staff: Name Title Ms Debra Paini (Minute Taker) Museum Administration Assistant

Page 1 1 March 2012 Minutes – City of Bunbury Museum Advisory Committee ______

1. Open Meeting – 1.05pm

2. Attendances & Apologies

Attendances His Worship the Mayor, Mr D Smith Deputy Mayor, Councillor Stephen Craddock Mr Andrew Brien, Chief Executive Officer Ms Stephanie Addison-Brown, Director Community & Customer Services Ms Felicity Anderson, Manager Community, Culture & Engagement Ms Phyllis Barnes Ms Jane Griffith Ms Margaret Fleay Mr Arpad Mencshelyi Mr Bernhard Bischoff Ms Lauretta Davies, Executive Officer, Bunbury City Council Mr Michael Stewart, Senior Project Officer, Strategic Integration

Apologies Ms Clare-Frances Craig

3. Confirmation of Minutes

Confirmation of Meeting Minutes held 1 February 2012 Mr Bernhard Bischoff Seconded Ms Phyllis Barnes Put to the meeting and all members voted in favour

4. Disclosures of Interest

5. General Business

5.1 Feasibility Study Brief for Museum

Project Brief

Project Name: Feasibility study for operational and financial viability of a Bunbury Museum site Client: City of Bunbury Client Representative: Lauretta Davies, Museum Curator

Introduction / Background

Page 2 1 March 2012 Minutes – City of Bunbury Museum Advisory Committee ______

Bunbury is the second largest city in Western Australia and has one museum, the King Cottage House Museum, which is operated mostly by volunteers under the auspices of the Bunbury Historical Society Inc. This house museum is not designed to interpret the history of Bunbury and the surrounding Region.

After many years of discussion and various proposals, the City of Bunbury Council endorsed the concept of the establishment of a Bunbury Museum to service the Greater Bunbury Region.

The Museum Advisory Committee was set up to discuss and agree on potential sites which would then be assessed for feasibility of housing the Museum.

It is expected that King Cottage House Museum would remain operational following the establishment of the Bunbury Museum.

Vision for the Bunbury Museum

The Bunbury Museum (working title only) will adopt state of the art approaches to communicating with its public and ensure collection management and the delivery of service to the highest standards. It will be educational, engaging and entertaining, and be a popular visitor destination for people of all ages and backgrounds. The museum will seek a distinctive identity to ensure it becomes a must see destination for visitors and a place for residents to return regularly.

It will develop, conserve and research collections of significance to Bunbury’s society and environment over time, making use of both physical and virtual mediums to transfer information and enhance the experience of its patrons.

Feasibility Study Purpose

The Museum Site Selection Committee has shortlisted two existing buildings as potential museum sites. Council requires a thorough assessment and comparison of the sites for suitability of being the location of the future Bunbury Museum.

This Feasibility Study will assess the structural integrity of the buildings, expected capital works and associated costs required to attain the requisite standard for housing a museum, and all costs associated with the setup and management of the museum for each site.

Site Assessment Requirements

The Feasibility Study will review two sites identified as possible locations for the new Museum, compare these with existing proposals, and make a recommendation on the most suitable with clear justification and reasoning for the decision. The sites to be included in this study are:

 The existing Bunbury Regional Art Galleries site; and  The former Lyric Theatre/Bill Brown building.

Both sites are included on the State Register of Heritage Places.

Existing proposals to be considered and compared with the results of the Feasibility Study:

 Housing the Museum in the Paisley Centre;  Extensions to the Bunbury Regional Art Galleries; and  a new Bunbury Foreshore Art Gallery.

Resources

Page 3 1 March 2012 Minutes – City of Bunbury Museum Advisory Committee ______

Extensive resources are already available in the form of reports, photographs, preliminary site comparisons and documentation. These include:  A Conservation Plan for each building;  HCWA Registration and Assessment documentation;  A 2010 feasibility study for the establishment of a Bunbury Museum relating to the Paisley Centre;  A 2010 study including site analysis of the Bunbury Regional Art Galleries and extensions;  A 2010 private proposal for a new Bunbury Foreshore Art Gallery;  The 2006 Three Waters Centre Implementation Plan including a co-located Bunbury Museum and Visitor Centre; and  The City of Bunbury Disability Access and Inclusion Plan.

Project Scope Inclusions

 Building condition including structural assessment, recommended works;  Legal compliance;  Building size/capacity including an indicative breakdown on useable space allocation and layout suitability;  Access and parking (including for disabled persons);  Suitability of location;  Availability;  Museum standard environmental and security requirements;  Capital/development costs (purchase, building, adaptation and/or retrofitting of gallery space, storage, reception, amenities, exhibition development);  Assessment of expected operating costs (including management and staffing, security, collection acquisition, conservation and exhibition, building and display maintenance);  Assessment of anticipated asset management costs;  Potential income streams; and  Economic Impact on Council and nearby cultural facilities.

Project Scope Exclusions

 Community Consultation;  Assessment of the heritage significance of the existing buildings; and  Implementation of the feasibility study recommendations.

Proposal Format

Consultants are requested to submit their proposal including the following:  Proposed methodology including liaison with the client representative. It is anticipated that a significant part of this study can be undertaken as a “desktop” analysis;  Outline of timetable for the study and schedule of meetings with the client representative and relevant stakeholders;  Demonstrated skill and experience of Key Personnel which may include a heritage architect, structural engineer, quantity surveyor and museum consultant expertise;  Total pricing and a breakdown of hourly rates for Key Personnel.

Budget

The budget for this project is $30,000 exclusive of GST.

Payment structure will be agreed with the successful consultant at the time of engagement.

A price for the attendance and presentation of a report to Council may be given separately.

Selection Criteria

Page 4 1 March 2012 Minutes – City of Bunbury Museum Advisory Committee ______

 Demonstrated experience in building assessment including structural assessment of heritage listed buildings;  Skills and experience of key personnel;  Methodology to complete the project;  Experience in undertaking financial feasibility studies;  Commitment to offering innovative and practical solutions; and  Expertise in museum development and cultural heritage management.

Local government policies that may affect selection:

 Policy CSP12 – Purchasing Local Preference A 5% preference is applicable to locally based companies and suppliers, with a permanent office and staff located within the City of Bunbury.  General Conditions of Contract for the Engagement of Consultants AS:4122.2000.

Committee Discussion included  Confirmation of $30,000 feasibility study budget.  Question raised regarding community consultation and stakeholders process.  Curator said there had been extensive community consultation prior to previous site assessment.  A shortlist was developed after investigation of a much larger number of sites. The committee selected two sites – Bill Brown/Lyric Theatre Building and Bunbury Regional Art Galleries.  Mr Andrew Brien explained the feasibility study is only for a suitable building for a preferred site to Council. Community consultation is not necessary at this point.  Mayor asked why we can’t just get on with the process?

Councillor Craddock moved Committee recommend endorsement of the draft brief. Seconded Ms Margaret Fleay. Carried.

6. New Business

7. Urgent Business

8. Date of Next Meeting

Page 5 1 March 2012 Minutes – City of Bunbury Museum Advisory Committee ______

9. Close Meeting 1.15 pm

Page 6 AUTHORITY Applications Approved APPENDIX ITBN-1 c_dm073 Approved Between1/01/2012 and 31/01/2012 02/03/2012 Application No. Location Development Type Est. Cost Received Determination Total Stop Adjusted Elapsed Days Elapsed Days Days BA/2007/25180 Leschenault DR VITTORIA CeCertificationrtification of of Classification Classification Clubhouse 0 11/01/2012 Issued 12/01/2012 2 0 2 WorkshopWorkshop Certification of Classification Office - Please refer note at BA/2009/28103 13 Stirling ST BUNBURY Ceendrtificationof this ofreport Classification Office 0 6/09/2011 Issued 20/01/2012 98 93 5 BA/2010/28399 29 Parkfield ST BUNBURY CeCertificationrtification of of Classification Classification Church Lift Lif t 0 17/01/2012 Issued 17/01/2012 1 0 1 BA/2011/29115 42 Strickland ST SOUTH BUNBURY ClassClass 7B 7B Certificate Certificate ofof ClassificationClassification Warehouse 0 12/08/2011 Issued 23/01/2012 116 Warehouse(H&H) Please (H&H) refer note at end of this report BA/2011/29148 1 Juniper WY DAVENPORT CeCertificationrtification of of Classificat Classificationion 0 13/12/2011 Issued 23/01/2012 29 26 3 Class 10A - Carport - Applicant experienced ongoing BA/2011/29155 11/12 Austral PDE EAST BUNBURY Claissuesss 10A with - Strata Carport Management consent for this addition 1,000 12/04/2011 Approved 30/01/2012 206 204 2 BA/2011/29219 Withers CR BUNBURY ClassClass 10A 10A Communications Communications Hut - Internal CoB 0 18/05/2011 Approved 17/01/2012 174 165 9 application – Refer Mike Fletcher BA/2011/29225 27 Halifax DR DAVENPORT ClassClass 8 8- - Factory Factory Initial D/A cancelled, new 250,000 18/05/2011 Approved 18/01/2012 175 174 1 D/Aproval required for approval of B/A BA/2011/29258 104 Beach RD BUNBURY CeCertificationrtification of of Classification Classification Office Change 0 11/01/2012 Issued 17/01/2012 5 2 3 of UseChange Fitout of Use Fitout BA/2011/29321 Koombana DR BUNBURY CeCertificationrtification of of Classification Classification Public 0 11/01/2012 Issued 17/01/2012 5 0 5 BuildingBuilding BA/2011/29405 62D Wittenoom ST BUNBURY PartPart Certification Certification of of Classification Classification Office Offic e 0 23/01/2012 Issued 30/01/2012 5 0 5 FitoutFitout BA/2011/29408 52 Wellington ST BUNBURY CeCertificationrtification of of Classification Classification Shop 0 18/01/2012 Issued 23/01/2012 4 0 4 BA/2011/29425 5 Ramsay ST BUNBURY CeCertificationrtification of of Classification Classification Office 0 24/01/2012 Issued 27/01/2012 3 0 3 BA/2011/29571 2 Tremandra WY GLEN IRIS ClassClass 10B 10B - -Shed Shed Further information required 1,000 25/10/2011 Approved 31/01/2012 69 68 1 applicant needed more time to provide. BA/2011/29578 120 Blair ST SOUTH BUNBURY CeCertificationrtification of of Classification Classification Shop Fit Fit Out Ou t 0 11/01/2012 Issued 17/01/2012 5 0 5

BA/2011/29652 13 Absolon ST CAREY PARK ClassClass 10A 10A Patio Patio 3,500 28/11/2011 Approved 18/01/2012 37 36 1 BA/2011/29656 236 Blair ST SOUTH BUNBURY ClassClass 10A 10A Carport Carport 8,900 29/11/2011 Approved 17/01/2012 35 26 9 BA/2011/29668 17/60 Halsey ST SOUTH BUNBURY ClassClass 10A 10A - -Patio Patio 2,414 1/12/2011 Approved 18/01/2012 34 33 1 BA/2011/29670 14 Tilley CR EAST BUNBURY ClassClass 1A 1A - -Laundry, Laundry, PassagePassage && Bathroom 16,800 1/12/2011 Approved 10/01/2012 28 27 1 add'sBathroom to existing add's dwelling to existing dwelling BA/2011/29687 55 Halifax DR DAVENPORT ClassClass 7 b7 &b &6 6- - Warehouse/Showroom Warehouse/Showroom 856,000 8/12/2011 Approved 18/01/2012 29 28 1 BA/2011/29697 14A Parade RD WITHERS ClassClass 10a 10a - -Patio Patio 1,500 16/12/2011 Approved 18/01/2012 23 0 23

AUTHORITY Page:1 AUTHORITY Applications Approved

c_dm073 Approved Between1/01/2012 and 31/01/2012 02/03/2012 Application No. Location Development Type Est. Cost Received Determination Total Stop Adjusted Elapsed Days Elapsed Days Days BA/2011/29703 74 Ince RD VITTORIA ClassClass 10B 10B - -Pool Pool 24,595 22/12/2011 Approved 5/01/2012 10 0 10 BA/2011/29704 7 Tweedie ST SOUTH BUNBURY ClassClass 1A 1A - -Dble Dble Garage Garage addition to to 18,000 22/12/2011 Approved 16/01/2012 17 10 7 existingexisting Dwelling Dwelling (UMR) (UMR) BA/2011/29708 51 Turnberry WY PELICAN POINT ClassClass 10B 10B - -Pool Pool 19,650 23/12/2011 Approved 5/01/2012 9 0 9 BA/2011/29709 118 Blair ST SOUTH BUNBURY ClassClass 5 5- -Office Office Fitout Fitout (Jobs(Jobs SW)SW) 165,000 23/12/2011 Approved 25/01/2012 23 10 13 BA/2011/29711 83 Victoria ST BUNBURY ClassClass 6 6- -Shop Shop Fitout Fitout 82,500 23/12/2011 Approved 30/01/2012 25 15 10 BA/2012/29714 8 Britten ST EAST BUNBURY ClassClass 10B 10B - -Pool Pool 2,000 3/01/2012 Approved 16/01/2012 10 0 10 BA/2012/29715 36 Parade RD WITHERS ClassClass 10A 10A - -Shed Shed 1,000 3/01/2012 Approved 9/01/2012 5 0 5 BA/2012/29716 26 Pimelia RD GLEN IRIS ClassClass 1a 1a - Dwelling- Dwelling 257,123 3/01/2012 Approved 6/01/2012 4 2 2 BA/2012/29716 26 Pimelia RD GLEN IRIS AmAendmentmendment - -Class Class 1a 1a -- Dwelling 0 24/01/2012 Issued 30/01/2012 4 0 4 BA/2012/29717 25 Jury BND CAREY PARK ClassClass 10a 10a - -Patio Patio 7,225 3/01/2012 Approved 5/01/2012 3 0 3 BA/2012/29718 66 Hayes ST BUNBURY ClassClass 10B 10B - -Pool Pool 19,800 5/01/2012 Approved 16/01/2012 8 0 8 BA/2012/29719 15 Littlefair DR WITHERS ClassClass 10A 10A - -Shed Shed 9,000 5/01/2012 Approved 9/01/2012 3 0 3 BA/2012/29721 41 Parry ST SOUTH BUNBURY ClassClass 10a 10a - -Pergola Pergola 1,000 6/01/2012 Approved 23/01/2012 12 8 4 BA/2012/29722 27 Columba ST SOUTH BUNBURY ClassClass 10a 10a - -Garden Garden Shed Shed 2,000 6/01/2012 Approved 10/01/2012 3 0 3 BA/2012/29723 29 Mindalong CL SOUTH BUNBURY ClassClass 10A 10A - -Alfresco Alfresco additionaddition toto existing existin g 18,000 6/01/2012 Approved 12/01/2012 5 0 5 DwDwellingelling (UMR) (UMR) BA/2012/29724 5 Hakea CR SOUTH BUNBURY ClassClass 10a 10a - -Patio Patio 10,000 6/01/2012 Approved 16/01/2012 7 0 7 BA/2012/29725 10 Regents PL COLLEGE GROVE ClassClass 10A 10A - -Carport Carport 3,045 6/01/2012 Approved 17/01/2012 8 5 3 BA/2012/29726 71 Hayes ST BUNBURY ClassClass 10A 10A - -Shed Shed 4,000 9/01/2012 Approved 12/01/2012 4 0 4 BA/2012/29727 35 Stephen ST BUNBURY FormForm 7 Built7 Built Strata Strata - -Commercial Commercial 0 11/01/2012 Issued 31/01/2012 14 0 14 BA/2012/29729 13 Pimelia RD GLEN IRIS ClassClass 10 10 - -Pool Pool 24,186 12/01/2012 Approved 24/01/2012 9 0 9 BA/2012/29731 8A Absolon ST CAREY PARK ClassClass 1a 1a - -Dwelling Dwelling 199,766 12/01/2012 Approved 19/01/2012 6 0 6 BA/2012/29733 9 Galyung RD CAREY PARK ClassClass 1A 1A - -Dwelling Dwelling 129,715 16/01/2012 Approved 25/01/2012 8 7 1 BA/2012/29734 6 Wollaston CR EAST BUNBURY ClassClass 10A 10A - -Shed Shed 6,000 17/01/2012 Approved 18/01/2012 2 0 2 BA/2012/29736 38 Wass DR GLEN IRIS ClassClass 10B 10B - -Pool Pool 13,500 17/01/2012 Approved 24/01/2012 6 0 6 AUTHORITY Page:2 AUTHORITY Applications Approved

c_dm073 Approved Between1/01/2012 and 31/01/2012 02/03/2012 Application No. Location Development Type Est. Cost Received Determination Total Stop Adjusted Elapsed Days Elapsed Days Days

BA/2012/29740 22 Forrest ST EAST BUNBURY ClassClass 10a 10a - Patio- Patio 8,000 18/01/2012 Approved 20/01/2012 3 0 3 BA/2012/29742 22 Forrest ST EAST BUNBURY ClassClass 10a 10a - -Carport Carport 6,000 18/01/2012 Approved 20/01/2012 3 0 3 BA/2012/29743 10 Hooper PL WITHERS ClassClass 10a 10a - - Garage, Garage, GardenGarden Shed,Shed, 7,000 18/01/2012 Approved 20/01/2012 3 0 3 WorkshopWorkshop BA/2012/29744 8 Gurinda ST CAREY PARK ClassClass 10A 10A - Shed- Shed 6,000 19/01/2012 Approved 24/01/2012 4 0 4 BA/2012/29745 35A College ROW SOUTH BUNBURY ClassClass 10A 10A - Shed- Shed and and PatioPatio 7,000 19/01/2012 Approved 23/01/2012 3 0 3 BA/2012/29748 14 Forum WY EAST BUNBURY ClassClass 10A 10A -Garage -Garage 18,000 19/01/2012 Approved 25/01/2012 5 0 5 BA/2012/29750 19 Waterwitch ST CAREY PARK ClassClass 10A 10A - -Garage Garage && PatioPatio 12,000 20/01/2012 Approved 25/01/2012 4 0 4 BA/2012/29752 1/1 Holywell ST SOUTH BUNBURY ClassClass 10A 10A - -Pergola Pergola 3,000 20/01/2012 Approved 24/01/2012 3 0 3 BA/2012/29755 58 Hakea CR SOUTH BUNBURY ClassClass 10A 10A - Verandah- Verandah oror Patio 7,625 23/01/2012 Approved 30/01/2012 5 0 5 BA/2012/29756 22 Pimelia RD GLEN IRIS ClassClass 10A 10A - -Shed Shed 7,000 23/01/2012 Approved 25/01/2012 3 0 3 BA/2012/29759 11 Parry ST SOUTH BUNBURY ClassClass 1a 1a - Dwelling- Dwelling 278,773 24/01/2012 Approved 30/01/2012 4 0 4 BA/2012/29760 60 Sandridge RD EAST BUNBURY ClassClass 6 6- -Shop Shop fitout fitout TenancyTenancy 1414 (Novo) (Novo ) 50,000 24/01/2012 Approved 30/01/2012 4 0 4

BA/2012/29761 7 Pimelia RD GLEN IRIS ClassClass 10a 10a - Verandah- Verandah oror Patio 2,000 27/01/2012 Approved 31/01/2012 3 0 3 Report Totals & Averages Average Elapsed Business Days: 21.39 Total Elapsed Business Days: 1219.00 Total Number of Applications : 58 Average Business Stop Days: 16.47 Total Business Stop Days: 939.00 Average Adjusted Business Days: 4.91 Total Adjusted Business Days: 280.00 Total Estimated Cost : 2,570,617.00

Please note: When a new follow up application (‘Part’) is logged on to Authority (for an amendment, certificate of classification etc.) the initial application date for the first part is picked up by the system instead of the new application date. This sometimes results in extraordinarily large ‘Total Elapsed Days & Stop Days’ figures.

This has been an ongoing unresolved issue since converting to Civica Authority.

AUTHORITY Page:3 $M Values No. of Approvals JULY $ 6,123,837 79 4.16 AUGUST $ 5,074,602 78 5.6 SEPTEMB $ 7,162,663 77 4.15 OCTOBER $ 5,675,401 61 4.65 NOVEMBE $ 18,883,884 75 5.89 DECEMBE $ 3,964,768 51 4.92 JANUARY $ 2,570,617.00 58 4.91 FEBRUARY MARCH APRIL MAY JUNE

City of Bunbury Building Approvals 2011-2012

20000000 120 110 15000000 100 90 10000000 80

5000000 70 60 0 50 SEPTEMBE JULY AUGUST OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNE R $M Values 6123837 5074602 7162663 5675401 18883884 3964768 2570617 No. of Approvals 79 78 77 61 75 51 58

Report Totals & Averages Average Elapsed Business Days: 21.39 Total Elapsed Business Days: 1219.0 Total Number of Applications : 58 YTD = 479 Average Business Stop Days: 16.47 Total Business Stop Days: 939 Total Estimated Cost : $1,570,617.00 YTD = $49,485 Average Adjusted Business Days: 4.91 Total Adjusted Business Days: 280.0

SCHEDULE OF ACCOUNTS PAID

For the period 1st February 2012 to 29th February 2012

CITY OF BUNBURY

Municipal Account 1 - 2

Advance Account 3 - 63

Trust Account Fund 64

Visitor Information Centre Trust Account 65 - 75

BUNBURY HARVEY REGIONAL COUNCIL

Municipal Account 76 - 80

Advance Account 81 - 83

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1 City of Bunbury Schedule of Accounts Paid for Period 01/02/2012 to 29/02/2012 COB Municipal Account Reference No. Date Payee Description Amount Operational Credit Card Payments Corpcard 29/02/2012 Commonwealth Bank Corporate Credit Card 15,360.86 Total: Corporate Credit Card Payments $15,360.86

Total: COB Municipal Account $3,741,816.36

CERTIFICATION BY DIRECTOR CORPORATE SERVICES

This Schedule of Accounts Paid is submitted to the Council Meeting on 27th March 2012 in accordance with the Local Government (Financial Management) Regulations 1996 Section 13. These accounts have been checked and are fully supported by vouchers and invoices, which have been duly certified as to the receipt of goods and the rendition of services and as to prices, computations and costings.

W. WRIGHT DIRECTOR CORPORATE SERVICES

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79 City of Bunbury Schedule of Accounts Paid for Period 01/02/2012 to 29/02/2012 BHRC Municipal Account Reference No. Date Payee Description Amount Operational Credit Card Payments Corpcard 27/02/2012 Commonwealth Bank Corporate Credit Card 295.72 Total: Corporate Credit Card Payments $295.72

Total: BHRC Municipal Account $103,519.49

CERTIFICATION BY DIRECTOR CORPORATE SERVICES

W. WRIGHT DIRECTOR CORPORATE SERVICES

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83 APPENDIX ITBN-3

15 March 2012

Report on the New Councillor Seminar – Ascot Quays, Perth, 2nd February, 2012

I was fortunate enough to be able to attend a New Councillor Seminar in Perth on Thursday 2nd February, 2012 and I thank Council and the City’s Ratepayers for facilitating and paying for this opportunity. The Seminar ran from 2pm to 6:30pm with the opportunity to meet and greet over a quiet ale.

Programme:

1. Welcome ‐ Mayor Troy Pickard, WALGA President & Ms Ricky Burges, CEO WALGA. 2. Partnership – The relationship between Mayor & CEO. Mayor Russell Aubrey, City of Melville & Dr Shane Silcox – CEO, City of Melville. 3. The essentials in good governance – Cr Paul Kelly, Town of Claremont, Anthony Quahe, MD Civil Legal & Jenni Law, Manager Advice & Support Dept Local Government. 4. The essentials in integrated strategic planning ‐ Jenni Law, Manager Advice & Support Dept Local Government. 5. The essentials in professional development – John Phillips, Executive Manager WALGA. 6. The essentials in town planning – Charles Johnson, State President, Planning Institute of Australia. 7. The essentials in leadership – Stephen Brown, Assist Commissioner, Metropolitan Region, WA Police.

Learnings:

As you will understand, from the seven (7) sessions above ‐ there simply was insufficient time to attack any of the subject matter in detail. You will also note above that five (5) of the seven (7) topic headings, contain the word ‘essentials’. Well essentially, this seminar was all about introducing New Councillors (a term I do not like) to the heady world of Local Government with a strong emphasis on the importance of attending training sessions and learning the craft so that we can best serve our Ratepayers into the future. Never‐the‐less, I would like to document some of my learnings:

1. Involve the community in decision making. 2. Advocate for the whole community. 3. The CEO is our only employee. 4. Build positive relationships – do not isolate one’s self. 5. Negative culture translates to negate outcomes for the community. 6. Cabinet solidarity. 7. Trust the CEO, the Executive and fellow Councillors. 8. Develop a common purpose. 9. Be a courageous leader. 10. Mentor and influence people. 11. If everything is a priority – nothing is a priority. 12. Foster a good and positive reputation for Council. 13. Be adaptive in style. 14. Be flexible, engaging. 15. Look for community messages – listen. 16. Value diversity of views. 17. Focus on the big issues. 18. Celebrate success.

Networking:

As is pretty normal in this type of function, networking is one of the best outcomes and one has much to learn from the very diverse group of Councillors who represent very varied communities. Some of those I met on this occasion were:

o Cr Stephanie Stroud, Subiaco. Cr Stroud is trying to solve youth behavioural problems in Subiaco and I sent her a link to Choose Respect and put her in touch with John Castrilli’s office. o Cr Denise Smythe – York. o Cr Julie Hunt & Cr Gloria Jacob – Port Hedland. o Cr Raul Valenzuela – Yalgoo.

APPENDIX ITBN-4

15 March 2012

Report on Councillor Roles & Responsibilities Training – WALGA, Perth, 8th March, 2012

This report relates to the training session held in West Perth at WALGA’s headquarters on Thursday March 8. I would like to thank Council and the City’s Ratepayers for facilitating and paying for this opportunity. The training session ran from 9am to 4:30pm and was competently facilitated by Stevie Smith.

Programme:

1. Overview of the Diploma Course (which I will not be undertaking). 2. Constitutional Powers – Local Government is covered under section 52 of the 1889 WA Constitution Act. 3. Functions of Local Government – Make local laws etc. 4. External Influences & other Acts – Local Government Act, Health Act, Freedom of Information Act, etc. 5. Roles & Responsibilities in Local Government – Separation of functions – Policy and Operations. 6. Jurisdictional Issues – Council is Strategic, not Administrative. 7. Local Government Committees – Council has the ability to set up Committees to assist them. 8. Option to Delegate Power & Duties – Delegations can be made to the CEO and to some Committees. The CEO can sub‐delegate to his/her staff. 9. Expectations of Elected Members – Rules of Conduct/Principles of Behaviour. 10. Responsibilities Relating to Information – Access to and Improper Use of Information/Breach of the Criminal Code. 11. Meetings & Related Matters – Elected Members Responsibilities. 12. Participating in Meetings – Key Skills for Participation. 13. Public Communication – Debating/Speaking in Public. 14. Chairmanship Skills – Duties of a Presiding Member. 15. Use Meeting Procedures – Meeting Terminology/Use of Standing Orders etc. 1

16. Decision Making Skills – Deliberative Democratic decision making. 17. Conflicts of Interest – Disclosers.

Key Learnings:

1. Understanding the 3 tiers of Government and appreciating Local Government’s role. 2. Building and maintaining a good relationship with the CEO & Directors. 3. Building and maintaining a good relationship with fellow Councillors. 4. Using Standing Orders and understanding their importance.

Networking:

Attendees (other than me!):

o Cr Joe Porter – Nedlands o Cr Maureen Harcombe – Mosman Park o Cr Barry Urban – Serpentine/Jarrahdale o Cr Craig Hoyer – East Pilbara o Cr Sally Pyvis – Cottesloe o Cr Sandie Ventris – Mukinbudin o Cr Yvonne Hart – Cottesloe o Cr Lorraine Dunkling – Rockingham o Cr John O’Neil ‐ Mukinbudin

APPENDIX ITBN-5

15 March 2012

Report on Ethics & Conduct of an Elected Member Training – WALGA, Perth, 9th March, 2012

This report relates to the training session held in West Perth at WALGA’s headquarters on Friday March 9. I would like to thank Council and the City’s Ratepayers for facilitating and paying for this opportunity. The training session ran from 9am to 3:30pm and was competently facilitated by Stevie Smith.

Programme:

1. Commitments of an Elected Member ‐ Perform at a high level; provide Leadership and a positive image of Council. 2. Representative – Represent the interests of electors, ratepayers & the residents of the City. 3. Leadership – The capacity of Leaders to listen & observe and encourage dialogue. 4. Providing Guidance – Be open minded before meetings and make each decision based on the merits after debate. It is a legal requirement for decision makers to be unbiased. 5. Being a Facilitator – Facilitate communication between the Council and community. 6. Participating in Decision Making – Elected members need to ensure that they have sufficient information before them to make an informed decision. 7. Participation Within the Community – Be open, consistent & ethical in deed and word – make disclosures of interests where applicable. 8. Civic Duties – Attend community functions & events. Keep abreast of issues affecting the community. 9. Communication – Listening skills, careful consideration of information & competent analyses will ensure balance. 10. Community Consultation – Interact with people on a daily basis – avoid bias by keeping the views of constituents in perspective. 11. Personal/Public Life – Personal ethics, values and beliefs. 12. Ethical Research & Analysis – Sources of information – review the current situation, be open minded, evaluate material and make a judgement. 13. Demonstrating Respect – Respect the democratic process. Councillors only enjoy qualified privilege. 14. Strategic Approaches – Be ahead of the game – consider future generations.

15. Linkages Between Corporate Documents – Strategy documents must be skilfully coordinated and integrated into the long term financial plan. 16. Use Strategic Plans – Blueprint for the future – long term focus – provide guidance not instruction. 17. Long Term Financial Plans – Long term planning tool based on assumptions. 18. Feedback on Achievement of Objectives – Feedback from Council to Councillors and feedback to stakeholders.

Key Learnings:

1. Understanding the commitments of a Councillor. 2. Participation within the community. Membership of relevant committees. 3. Communication. 4. Ethics.

Networking:

Attendees (other than me!):

o Cr Michael Ricketts – Serpentine/Jarrahdale o Cr Maureen Harcombe – Mosman Park o Cr Barry Urban – Serpentine/Jarrahdale o Cr Craig Hoyer – East Pilbara o Cr Brenda Beacham ‐ Murray o Cr Sandie Ventris – Mukinbudin o Cr Yvonne Hart – Cottesloe o Cr Effie Nicholson – Melville o Cr Sharon Hawkins‐Zebb – South Perth

APPENDIX ITBN-6

AUSTRALIAN COASTALS COUNCIL CONFERENCE AND RESEARCH FORUM MARCH 5 – 7 2012 Cr Ross Slater

Monday 5 March 2012

The official welcome was performed by Hobart’s Lord Mayor, Alderman D Thomas early Monday following registrations, coffee and much hand shaking. Immediately after came the short launch of CSIRO Coastal Research Web Portal, one of the outcomes of the inaugural Australian Coastal Research Forum in March 2011. CSIRO’s Dr Russell Wise started the forum stage off by introducing management of the risks of inundation and erosion for coastal property and ecosystems and in particular the beach-dune-housing system of concern due to climate change.

Professor Colin Woodroffe from Woolloongong University spoke about a model framework for assessing risk and adaption to climate change not only on coasts but also on lakes, lagoons and estuaries. He produced photographic evidence of storm ‘cut and recover’ cycle at Moryua Beach in 1974 together with Sydney’s Narrabeen Beach. He also referred to ‘ICOLL’ (Intermittently Closed and Open Lakes and Lagoons) which refers to a Geomorphological model simulation allowing intermittent ‘closing/opening’ scenarios of lakes and lagoons.

Following Professor Woodroffe, Surf Lifesaving Australia’s Norm Farmer gave an update on their climate change adaption plans and posed a huge question which in my opinion, covered more territory than just our beaches. He asked that if they were not there, who would respond. It was also evident by his data that much coastal infrastructure including surf clubs and amenities had been poorly positioned and that future planning should acknowledge past mistakes.

Half an hour of morning tea did nothing to prepare delegates for the scientific onslaught that was to follow, only to be diluted by statistics, technical data and the odd question.

Curtin University’s Laura Stoker spoke on enhancing the knowledge-governance interface in respect of coasts, climate and collaboration. I was impressed with her new idea of a Coastal Report Card.

Professor Kevin O’Toole spoke about negotiating local decision making to manage coastal inundation, explaining the certainty, precedence, precaution and practicality of it all. Apart from alliteration, he alluded to the politics of not necessarily who owns, but who’s risk is it?

Jenny Shaw, PhD Researcher with the Curtin University Sustainability Policy Institute spanned the boundary between climate science and local coastal communities, particularly the associated opportunities and challenges. She presented well and suggested science got back into the community so that global warming to climate change issues become more recognised and understood by the masses.

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Dr Deborah De Freitas, Research Fellow from Woolloongong University originally from Chile, presented the spatial dimension of popular news media on Australia’s coast. Claimed social and mass media were the primary sources of information. Had me convinced but I remain sceptical as to the accuracy and relevance of such information.

Ms Gonni Bruekers, Curtin University PhD Candidate, visualised scientific outputs relating to interactive and narrative design strategies for climate science. I felt the audience visualised as well.

After the lunch break, Dr Mahesh Prakash CSIRO’s mathematics, formation and statistics expert, gave his prediction of inundation of coastal, marine and urban infrastructure due to a tsunami using Smoothed Particle Hydrodynamics. In addition to references pertaining to storm surges, dam breaks and landslides he produced slow motion footage of a tsunami bouncing off Rottnest Island and inundating Fremantle Harbour. Quite frightening when one realised that at certain angles of attack the island actually heightened the tsunami’s inundation of the harbour rather than stymied or stemmed it.

Dr Hannalie Botha CSIRO Land and Water, raised concerns that sea level rise may result in extensive changes to estuarine ecosystems. She referred to sea grasses and gave an elaborate demonstration of a site at Wallis lake, an immature barrier estuary 360km north of Sydney, containing extensive areas of estuarine macrophytes. Macrophytes demonstrate the potential for satellite image analysis as indicators of estuarine ecology and morphology change expected with increased sea level rise (SLR).

Standing in for Dr Clare D’Esten of CSIRO was Chris Sharman who briefed us on coastal management decision support with cooperative sensing. The Tasmanian Marine Analysis Network focuses on making marine sensing feasible for small organisations by developing re-locatable and low cost end to end monitoring systems. Chris claimed this scalable information delivery system, quality assessed data provided real time access. At between $1,500 and $2,500 we should get some.

Garry Middle of Curtin University gave an energetic presentation and started by saying that Rockingham Beach was the venue for his ‘first love and first crime’ which at first was taken the wrong way by those of us in the audience but he continued on by defining coastal character and asking how one values the coast. Mapping coastal uses, values and character is apparently a coastal planning and management tool. We need to get some of them too.

Dr Eric Woehler from the University of Tasmania assessed the threats to beach nesting birds from predicted sea level rises and strategies for the conservation and management of breeding habitat. He likened shore birds to canaries in coal mines and predicted ‘habitat fragmentation’ due to sea level rises. With 24 Coastal Councils in Tasmania he had a valid argument and I noted his concerns.

Shortly before afternoon tea, Ms Janette Shaw of University of Tasmania tried convincing the conference members that to discover the optimum knowledge management for the next generation in coastal management including climate change. She spoke about the History of Knowledge, Index of Knowledge and Knowledge Management.

The first speaker up after afternoon tea was Ms Christine Coughanowr of the Derwent River Program. She provided a case study of a collaborative and cost effective partnership that

Page 2 has successfully managed environmental issues affecting Southern Tasmania’s largest estuary. $100M invested over 12 years has seen zinc smelter and paper mill pollution reduced dramatically - 80% reduction in organic material; 50% reduction in heavy metals.

Mr Simon Allen of CSIRO provided an integrated view of coastal processes and profoundly stated that ‘if you understand what you are doing, you are not learning’.

Andrew King from University of Tasmania gave an interesting presentation on the complex issue of planning in the aquaculture industry. Tasmania’s farming of Atlantic Salmon has expanded rapidly since mid-1980’s and is now Australia’s highest earning fisheries sector accounting for 42% of Australia’s aquaculture production, valued at approximately $370M. Plans for a significant expansion (100%) over the next 20 years, requires management to find that critical balance between supporting economic development by enabling business growth, whilst maintaining environmental and natural resource sustainability and ensuring public amenity and access.

Tom Baxter from University of Tasmania closed the days presentations with a discussion about Tasmanian MP are appointing a Minister as ‘third umpire’ over marine farming developments.

The evening provided the delegates with a cocktail type of get together at the Hobart Function and Conference Centre on Elizabeth Street Pier. It was a rather unattractive high rise building close to the waterfront. A few locals claimed it was one of many poorly planned edifices decorating the City. The most interesting discovery for me on the night was a modern and attractive glass and balconied façade of units, Hobart’s old silos. From the Harbour side one views an attractive residential block but from the other side in history riddled Salamanca Place the building looks exactly the same as Bunbury’s silos. Legend has it that the only reason the silos remained was that it was cheaper to convert that to demolish due to the proximity of infrastructure and blue stone rock. As a matter of fact, the whole of Salamanca Street was earmarked for demolition in the name of progress and only by good luck, not good planning, can Hobart proudly show off dozens of restored heritage buildings in an area that is now a major tourist precinct.

Tuesday 6 March 2012

Conference day one was opened by Barry Samuels Mayor of Rockingham and Chair of National Sea Change Taskforce. He introduced representatives of coastal councils around Australia who discussed the key issues facing their communities.

Alan Bawden CEO of Victoria’s Bass Coast, claimed land tax closed caravan parks and an innovative government backed plan to provide holiday houses for hundreds of workers contracted on the country’s biggest de-salinization plant.

Lisa Edwards Executive Manager Planning and Development for the Shire of Gingin joined others in raising concern regarding the Federal Governments agenda and its commitment to develop a coordinated national approach to coastal policy. With a population of 4,000 and 90kms of ocean beach fronting prime real estate, the money factor started to follow temperature graph rises in the general list of priorities that were core to most council’s. Lisa also coined the phrase Climate Variation which in my opinion is a far more accurate title. The

Page 3 highly regarded Professor Bruce Thom former Chair Coast and Climate Change Council finished off the first session.

Following morning tea, Dr Wendy Craik Presiding Commissioner Productivity Commission Inquiry into Barriers to Effective Climate Change Adaption was one of the few presenters prepared to admit to uncertainty when it came to climate change.

Professor John Daley CEO Grattan Institute and Ms Elaine Carbines CEO G21 Geelong Regional Alliance both addressed initiatives to ensure the sustainability of Australia’s coastal regions. For example, regional universities are not having a positive impact on their local communities where ‘Royalties for Regions’ is going to inland towns while the population slowly migrates to the coastal towns strapped for cash and unable to provide adequate services and infrastructure to match population increase and tourism influx. Geelong intends to having a population of 500,000 by 2050 which means regional investment management will involve council’s working together.

Professor Graeme Hugo from University of Adelaide lead us to the lunch break by delivering preliminary findings of a research project recently commissioned to develop methodology for collecting data on mobile populations in coastal areas.

After lunch was the disastrous Stream B workshop in which a Professor representing the Antarctic Climate and Ecosystems Cooperative Research Centre contradicted Dr Eric Woehler’s data in regards to habitat fragmentation stating that it wasn’t a factor. I asked the question why habitat fragmentation wasn’t a factor when less than 24 hours before it was. The Professor embarrassingly conceded the point.

After the Stream B workshop was a field tour of coastal areas of Kingsborough Council. It turned out to be a pleasant bus trip over a mountain south east of Hobart to a city the size of Bunbury. Their sandy beach which has a low retaining wall protecting the road and properties similar to Koombana Beach, has bush land instead of small sand dunes and is less likely to suffer severely due to sea level rise. Their immediate problem is the small estuary that circles back behind a suburb of residences and is fed by a creek whose low banks support the golf course, park and recreation areas. All this would presumably disappear and houses flooded because the highest ground level in the area is the built up road. On the way back to Hobart we were given a tour of the recreation centre (very impressive) and main street, which apart from its hilly situation displayed similar planning and traffic problems that Bunbury needs to address.

That night was the night of the Conference dinner at Henry Jones Art Hotel located on Hunter Street between Art Mob Aboriginal Fine Art and The Drunken Admiral Restaurant. A short walk from the hotel.

Wednesday 7 March 2012

Final day of the conference. The session was commenced by Associate Professor Nicole Gurran Faculty of Architecture, Design and Planning at University of Sydney, with the launching of a new research report commissioned by the National Sea Change Taskforce to assist Coastal Council’s in addressing climate change risk.

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Councillor Debbie Blimel Sunshine Coast Regional Council, presented under the coastal planning and management title, the new Queensland Coastal Plan. Responsible for 338,500 residents with a predicted 800mm sea level rise and susceptible to storm surge, she was understandably proud of the fact that they were leading the rest of Australia as far as plans go.

Ms Ilona Miller spoke on a subject some delegates considered to bigger than global warming claims. Insurance claims. She works for and discussed Baker and McKenzie report commissioned by Australian Local Governments Association titled “Local Council Risk of Liability in the Face of Climate Change”. It seemed to be conflicting, complicated and confusing legal opinions on something that hasn’t happened and may not but if it does, the only guarantee is 50% of scientists will be able to say “We told you so” and 100% of the legal profession will be smiling. I do think that someone should look into adopting defence under 773 of a Local Government Act.

The Honourable Senator Richard Colbeck Tasmania’s Shadow Parliamentary Secretary for Fisheries and Forestry and Shadow Parliamentary Secretary for Innovation, Industry and Science spoke to ‘Coastal Issues – Are they on the Political Radar?’ Two issues were raised ‘Development of Aquaculture’ and ‘Money’.

After morning tea, Ian Preece from Clarence City Council, gave a case study of adaption strategies being implemented by coastal Council’s. One smart idea was to refine map contours from 2m intervals to 250mm. I thought that was brilliant considering potential planning around a 750mm – 900mm sea level rise couldn’t be achieved if records and maps couldn’t define a change or give an accurate line of reference.

Kate Nelson from Lakes Entrance in Victoria’s Gippsland reminded us of the variety of waterways that were just as susceptible to climate change as coastlines are and in some cases more so.

Before the lunch break, a panel of speakers address the economic, environmental and social value of the coast, including how to value coastal assets and what to do residents value. Oliver Moles from Victoria’s Port Fairy not only graphically described the previous trashing of that coastal area but provided shameful pictures showing a night can dump in sand dunes with sheets of asbestos dating back to the 1950’s. Council conscience didn’t expose past crimes against the environment, erosion did.

Dan Ware introduced the value of beach and surf tourism together with the recreation factor associated with beach areas. Great stuff and I declare an interest so won’t enlarge. However the word ‘money’ was being repeated more than ‘er’, ‘and’ and ‘but’ the closer we got to the end of the conference.

The Honourable Cassy O’Connor MP, Minister for Climate Change spoke to ‘A State Perspective’ on climate change before final question time and conclusion of conference.

Conclusion

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Even after this conference, I still remain a fence sitter as I have amassed credible data from both sides of the climate change, sea level rise, CO₂/temp increase debate and was

fortunate to chat with like-minded delegates. The three days did nothing to convince me one way or the other however, it’s interesting to note that long term evidence for predicting consistent rises in anything, was conspicuous by its absence. I had hoped that ice core samples taken over a depth of 3,000m in Antarctica would have been available to study but the professor refused to introduce the topic at the workshop. At least tree ring data or ocean bed sediment layers would have been proudly flashed around in support of potential panic in the year 2100. Nothing. It appears that assumption and theory have materialised to fact with little conclusive evidence.

I believe that most of the useful information I was afforded at the conference came socially from the people and not scientifically from the pupil.

I’d like to thank my fellow Councillors for allowing me the privilege to represent them and the citizens of Bunbury at this conference. My report does not do justice to three days of sessions and discussions, but I trust that it may trigger further local debate

Cr Ross Slater, City of Bunbury WA

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