FINANCIAL MANAGEMENT GUIDE

Updating the Guide 3 Amendment Policy Accounting Procedures 3 Basis of Accounting Bank Reconciliation Internal Controls 4 Authorization of Signers Conflict of Interest Segregation of Duties Physical Security Financial Planning & Reporting 5 Budget Policies Budget v. Actuals Report Internal/Board Financial Reports Audit Annual Tax Filing Expenses & Accounts Payable 7 Making a Purchase Staff & Board Expense Reimbursement Travel Expenses Contractor & Vendor Payments Credit Cards Cash Handling & Disbursement Accounts Payable Revenue & Accounts Receivable 10 Revenue Sponsorships, Donations & In-Kind Support Accounts Receivable Asset Management 11 Operating Reserve Exhibits 12 Authorized Signers (Current) Best Practices & Resources Chart of Accounts Conflict of Interest Disclosure Form Donor Acknowledgement Letter Template Expense Reimbursement Form Job Description: Board Treasurer

“Directors are stewards of a charity’s financial and other resources. The Internal Revenue Service encourages the board, either directly or through a board-authorized committee, to ensure that financial resources are used to further charitable purposes and that the organization’s funds are appropriately accounted for by regularly receiving and reviewing up-to-date financial statements and any auditor’s letters or finance and audit committee reports.”

- excerpt from the IRS’s Governance and Related Topics – 501(c)(3) Organizations (posted Febrary 4, 2008)

2020 Mom April 2016: Financial Management Guide 2 Updating the Guide

Amendment Policy POLICY: 2020 Mom’s Financial Policies & Procedures and this Financial Management Guide may be amended, altered, repealed, or restated by a vote of 1/2 of all Directors then in office at a meeting of the Board. Procedure: Written notice outlining the proposed amendment or summary of changes to be effected shall be given to each Director in a timely manner and along with notice of meetings of Directors. Once approved, amendments or changes should be sent to the Board Treasurer. The Treasurer will provide an updated version of the Financial Management Guide within 15 days of receipt of approved changes.

Accounting Procedures

The accounting procedures used by 2020 Mom shall conform to Generally Accepted Accounting Principles (GAAP) to ensure accuracy of information and compliance with external standards.

Basis of Accounting POLICY: 2020 Mom utilizes the accrual basis method of accounting. The accrual basis method of accounting records revenue when it is earned, and expenses when they are incurred. Procedure: Throughout the fiscal year, expenses are recorded as they are incurred. The books are closed on a quarterly basis, no later than the 15th of the month following the close of the quarter (Q1: April, Q2: July, Q3: October, Q4: January). Revenue is always recorded within 10 days of receipt.

Bank Reconciliations POLICY: All bank statements will be opened and reviewed in a timely manner. Bank reconciliation and approval will occur within 30 days of the close of the month. Procedure: Refer to current contracts with accountant/bookkeeper for specific roles and responsibilities regarding this policy.

2020 Mom April 2016: Financial Management Guide 3 Internal Controls The organization employs several safeguards to ensure that financial transactions are properly authorized, appropriated, executed and recorded.

Authorization of Signers POLICY: Authorized signers will be reviewed and approved on an annual basis. Procedure: The Board of Directors should review and vote on any proposed changes to authorized signers at the annual strategic planning session, during the 1st quarter. Approved authorization changes should be communicated to each financial institution that holds funds for the organization.

Conflict of Interest POLICY: All employees and members of the Board of Directors are expected to use good judgment, to adhere to high ethical standards, and to act in such a manner as to avoid any actual or potential conflict of interest. A conflict of interest occurs when the personal, professional, or business interests of an employee or Board member conflict with the interests of the organization. Both the fact and the appearance of a conflict of interest should be avoided and/or disclosed. Procedure: Upon or before hire, election, or appointment each employee and Board member must provide a full written disclosure of all direct or indirect financial interests that could potentially result in a conflict of interest. Examples include employer, business, and other nonprofit affiliations, and those of family members or a significant other. This written disclosure will be kept on file and will be updated annually and as needed. Employees and Board members must disclose any interests in a proposed transaction or decision that may create a conflict of interest. After disclosure, the employee or Board member will not be permitted to participate in the transaction or decision. Should there be any dispute as to whether a conflict of interest exists: o The Executive Director shall determine whether a conflict of interest exists for an employee, and shall determine the appropriate response. o The Board of Directors shall determine whether a conflict of interest exists for the Executive Director or a member of the Board, and shall determine the appropriate response.

Segregation of Duties POLICY: 2020 Mom’s financial duties are distributed among multiple people to help ensure protection from fraud and error. The distribution of duties aims for maximum protection of the organization’s assets while also considering efficiency of operations. Procedure: Job descriptions for all staff and board members should reflect the current financial responsibilities of each individual or job position. Job descriptions should reflect current financial responsibilities of each individual or position, and should be updated as changes to financial responsibilities of individuals or positions occur. (see current Board Treasurer job description in Exhibits section)

Physical Security POLICY: The organization maintains physical security of its assets to ensure that only people who are authorized have physical or indirect access to money, securities, real estate and other valuable property.

2020 Mom April 2016: Financial Management Guide 4 Financial Planning & Reporting Budget Policies

POLICY: Organizational budgets will be developed and approved by the Board of Directors annually. Procedure: Budgets will be re-created, reviewed, adjusted and approved by the Board of Directors annually during the 4th quarter, prior to the fiscal year being budgeted.

POLICY: Budgets will be reviewed and adjusted as necessary bi-annually by the Board of Directors. Procedure: Accountant will provide Board of Directors with quarterly financial overview report, including a Budget v. Actual report and detailed reports of all transactions, as outlined in current external accounting contract.

POLICY: The Board Treasurer shall present the annual budget and updates to the budget to the Board of Directors. Procedure: The Treasurer is responsible for presenting the annual budget to the Board of Directors prior to the start of the new fiscal year. Additionally, the Treasurer will present all changes to the budget at subsequent meetings of the Board throughout the year.

Budget v. Actuals Report

POLICY: Prior to a meeting of the Board of Directors where a bi-annual review will take place, the most current budget v. actual report will be distributed to all Directors. Procedure: The Budget v. Actuals report will align actual revenue & expenses with the budgeted amounts for each account in the chart of accounts and each class. Using the comparison, the Board of Directors should determine if adjustments to the budget are necessary for completion of the fiscal year or in preparation for the next fiscal year. Budget adjustments are sent by the Treasurer to the Accountant.

Internal/Board Financial Reports POLICY: The organization prepares regular financial reports on a quarterly basis. All reports are finalized no later than 15 days after the close of the prior quarter. Procedure: The following year-to-date reports will be provided to the Board of Directors, based on the schedule outlined below: Report & Description Purpose Frequency STATEMENT of POSITION (Balance Sheet) Report showing what the organization owns (assets) and what Identifies resources and gives a good indicator of Bi-annually it owes (liabilities) and if it has more assets than liabilities (net current financial health of the organization. assets). BUDGET v. ACTUAL (by Class) Aligns actual revenue & expenses with the budgeted amounts Using the comparison, the Board of Directors should Quarterly for each account in the chart of accounts and each class. determine if adjustments to the budget are necessary. ACCOUNTS PAYABLE AGING DETAIL Shows which of the organization’s bills are outstanding, and Helps with cash flow planning and provides a Quarterly for how long. snapshot of what is currently owed.

ACCOUNTS RECEIVABLE AGING DETAIL Shows money owed to you, when it is due and how long it has Helps with cash flow planning and provides a Quarterly been outstanding. snapshot of what could potentially be brought in, in the short-term.

2020 Mom April 2016: Financial Management Guide 5 Audit POLICY: 2020 Mom’s closed financial statements shall be submitted for external review annually. External auditor must be a Certified Public Accountant (CPA).

Procedure: During the third quarter, the Board Treasurer will schedule an audit for the first quarter of the following fiscal year for current year financial statements. Upon the close of the fiscal year finances, financial statements will be sent to the external auditor for audit.

Annual Tax Filing POLICY: 2020 Mom will complete a Form 990 and submit to the IRS annually.

Procedure: 2020 Mom will contract with an external accounting firm to complete and submit an annual Form 990 to the IRS. 2020 Mom will provide all necessary information to allow for completion of the 990 Form. The Board Treasurer, bookkeeper and Executive Director are responsible for providing all necessary information to the external accounting firm.

2020 Mom April 2016: Financial Management Guide 6 Expenses & Accounts Payable Making a Purchase

POLICY: All purchased expenses will be tied to a budgeted line item prior to purchase. Procedure: Determine if funds have been budgeted for this expense. Use the most current detailed budgets to determine which line item or category the purchase falls under for your project. Use this information when reporting the expense to the bookkeeper.

POLICY: All purchases will be recorded within one week of purchase. Recording includes coding, saving of receipt or proof of purchase, and explanation for those items that have not been budgeted for. Procedure: Email a receipts or proof of purchase to the bookkeeper. All receipts/emails should include the following information (write on receipt legibly, if not already included): • Item name/description • Vendor or supplier • Date of purchase • Cost of purchase Bookkeeper will save receipts to appropriate transactions within QuickBooks and also in a ‘Receipts’ folder located and shared on Google Drive. Board members and staff with access to Google Drive and/or QuickBooks will have access to receipts as needed.

Staff & Board Expense Reimbursement

POLICY: Staff & Board may request reimbursement with approval from the Board Treasurer and a detailed report of expenses incurred, including backup & receipts. Procedure: Staff & Board members requesting reimbursement for expenses should submit the Expense Reimbursement Request Form to the Board Treasurer for review and approval within 45 days of expense. The Board Treasurer will forward the approved form to the bookkeeper for payment.

Approved expense reimbursement requests will be paid within 30 days of receipt or will be recorded in Accounts Payable as determined by the Board Treasurer.

Travel Expenses

POLICY: Reimbursement for travel expenses related to all government grants or contracts will not exceed the federal per diem rate for the current fiscal year. Procedure: Per diem rates should be utilized when requesting reimbursement for travel-related expenses. The current federal per diem rates can be found at www.gsa.gov. Prior to and in preparation for travel, staff or Board members should consult www.gsa.gov to determine appropriate budget for meals, hotel, and other travel related expenses based on destination.

2020 Mom April 2016: Financial Management Guide 7 Contractor & Vendor Payments

POLICY: External contractors and vendors are to be paid within 30 days of receipt of invoice or will be recorded in accounts payable as appropriate and previously agreed upon.

Procedure: When invoice is received, email invoice and notify Bookkeeper as soon as possible. Bookkeeper will disburse checks to vendors on 2020 Mom’s behalf and track all necessary backup in QuickBooks.

POLICY: Contractors who were paid more than $600 for services within the fiscal year will be sent a copy of a completed 1099-MISC form by January 31st of the year following payment.

Credit Cards A credit card provides 2020 Mom personnel with the ability to effectively and efficiently make purchases in relation to the Board of Directors approved annual budget.

POLICY: Use of 2020 Mom corporate credit cards shall adhere to the following outlined guidelines.

Procedure: 1. The Board of Directors will approve the issuance of all 2020 Mom corporate credit cards. 2. Credit cards will be issued in the name of the employee or Board member. (Currently, only the Executive Director is an authorized corporate card holder.) 3. The card may be used only for the purchase of goods or services for official business of 2020 Mom. 4. All purchases will be within current budget line item amounts. 5. The person issued the card is responsible for its protection and custody, and shall immediately notify the credit card company and Board Chair if it is lost or stolen. 6. The person issued the card must immediately surrender the card to the current Board Chair or Vice Chair if/when affiliation with 2020 Mom has ended. 7. The person using a credit card for purchases that cannot be substantiated as a necessary purchase for official business will be subject to disciplinary action.

POLICY: Credit card statements, along with receipts for all items to be paid by 2020 Mom, will be reconciled on a monthly basis.

Cash Handling & Disbursement

POLICY: Executive Director will coordinate withdrawal and notify bookkeeper of withdrawal of cash needed for change-making at events.

Procedure: Executive Director will coordinate withdrawal, notify bookkeeper of withdrawal, and deposit remaining cash within 10 days of event. One Board member should be appointed responsible for cash handling during the event to ensure someone is accountable at all times. At least two members of the 2020 Mom team will be responsible for counting cash at all events.

POLICY: During the event, cash receipts will be tracked and recorded. Upon completion of the event, cash receipts information is sent to the bookkeeper and the Executive Director will deposit cash used for change-making and additional cash received into 2020 Mom account within 10 days.

Procedure: During the event, cash receipts will be tracked and recorded. Upon completion of the event, cash receipts information is sent to the bookkeeper and the Executive Director will deposit cash used for change-making and additional cash received into 2020 Mom’s checking account within 10 days.

2020 Mom April 2016: Financial Management Guide 8 Accounts Payable Accounts payable is a holding account for expenses which have been agreed upon, but which will not be paid for a period of time.

EXAMPLE: 2020 Mom has contracted with UPbrella for a total of $8,694 in their Phase II agreement. Half was paid upon the signing of the agreement and half is due upon completion. The second half is an accounts payable entry. Once UPbrella has been paid in full, this half will transition to an expense under the appropriate account.

POLICY: All outstanding expenses (contracted or agreed upon, but not yet spent) for 2020 Mom must be recorded as accounts payable. Procedure: If future expenses have been agreed upon, but will be paid for/purchased at a later time, Executive Director will notify Bookkeeper and provide the following information: i. Name of vendor ii. Date agreed upon iii. Expense amount iv. Terms of agreement (interest accrued if not paid on time, number of payments, etc.) v. Date expense will be paid in full vi. Designated project and budget line item vii. Justification for expense, as/when appropriate Attach the relevant contract or agreement to your email to the bookkeeper.

2020 Mom April 2016: Financial Management Guide 9 Revenue & Accounts Receivable Revenue

POLICY: All revenue will be recorded by individual transaction. Recording will include information for the individual/organization making the purchase/donation, contact information for the individual/organization making the purchase/donation and designated 2020 Mom class. Procedure: If revenue is received, notify Bookkeeper with the following information: • Name of payer • Date received • Amount received • Designated 2020 Mom project or class If project/class is not designated, bookkeeper will designate revenue for 2020 Mom Administrative class.

Sponsorships, Donations & In-Kind Support Sponsorship = Organization donates cash in support of a 2020 Mom event and are guaranteed something in return related to the event, typically in the form of outreach or marketing for the sponsoring organization. Donation = Cash donated to 2020 Mom. In-Kind Support = Items or services donated to 2020 Mom.

POLICY: All sponsorships, donations and in-kind support received will be recorded. Record will include donor information, amount, intended project (if applicable) and date that donation letter was sent to donor. Procedure: When sponsorship, donations and in-kind support are received/deposited, send the following information to the bookkeeper: • Sponsor or Donor Name • Sponsor or Donor Contact Information – mailing address & email • Dollar Amount of Sponsorship/Donation or Description of In-Kind Support • Project sponsorship/donation is intended to support (if applicable) NOTE: if no project is designated, Bookkeeper will designate for 2020 Mom Administrative revenue • Date donation letter was sent to donor • Sponsorship package agreed upon

POLICY: 2020 Mom must send a donation letter to donors for every sponsorship or donation received and all in-kind support provided. This policy holds regardless of cash value of sponsorship/donation or type of in-kind support. Procedure: Executive Director will be responsible for ensuring the proper tracking of donations and securing assistance with sending out donation acknowledgement letters (which may be sent through e-mail) for financial or in-kind donations within 60 days of receipt.

Donation letters should include all of the following information: • 2020 Mom organization information (name, address, website) • Amount of cash contribution • Description of non-cash contributions Note: 2020 Mom may not assign value to in-kind/non-cash donations • Statement that no goods or services were provided by the organization in return for the contribution, if that was the case • Description and good faith estimate of the value of good or services, if any, that 2020 Mom provided in return for the contribution

2020 Mom April 2016: Financial Management Guide 10 Accounts Receivable

POLICY: All outstanding revenue (contracted or agreed upon, but not yet received) for 2020 Mom must be recorded as accounts receivable. Procedure: If revenue will be received, but at a later time, notify bookkeeper and provide the following information: • Name of individual or organization • Amount • Due date for receipt of funds • Designated 2020 Mom class

EXAMPLE: If 2020 Mom has been awarded a grant, but will receive the funding in installments, the remaining funding amount to be received should be recorded in Accounts Receivable. Once received, these monies will be transitioned to a revenue account under the appropriate class.

Asset Management Operating Reserve An operating reserve is an unrestricted fund set aside to stabilize a non-profit's finances by providing a cushion against unexpected events, losses of income and large unbudgeted expenses. The operating reserve is generally funded with surplus of operating funds however other income sources like one-time gifts for example may also fund the operating reserve.

POLICY: 2020 Mom’s ideal operating reserve is three (3) months of average operating costs. The calculation of average monthly operating costs includes recurring, predictable expenses such as salaries and benefits, occupancy, office, travel, program and ongoing professional services. Procedure: The annual operating reserve will be calculated each year and be presented to the board with the annual budget. Reserves will also be reflected in regular financial reports.

In the event of an unforeseen expense where the Executive Director in connection with the board treasure and/or board chair believe it's necessary to use operating reserves, the Executive Director in connection with the treasurer or board chair will provide a written request for board discussion. The organization’s goal is to replenish the funds used within twelve-eighteen (12-18) months to restore the operating reserve fund to the target minimum amount set for that year.

2020 Mom April 2016: Financial Management Guide 11 EXHIBITS

Exhibits Authorized Signers (Current) Best Practices & Resources Chart of Accounts Conflict of Interest Disclosure Form Donor Acknowledgement Letter Template Expense Reimbursement Form Job Description: Board Treasurer Authorized Signers The following is a list of all current authorized signers for 2020 Mom.

Name Position/Role Date Authorized Accounts Authorized Joy Burkhard Executive Director 3/5/2016 All Kelly Nielson Board Treasurer 3/5/2016 All Michelle Selko Board Secretary 3/5/2016 All Best Practices & Resources The following list is provided for the use of the Board of Directors in determining appropriate financial policies & procedures for 2020 Mom activities and to enhance Directors’ understanding of their fiduciary duties related to the organization’s financials.

THE BASICS • Characteristics of Financially Healthy Nonprofits from the Nonprofits Assistance Fund: https://nonprofitsassistancefund.org/resources/item/characteristics-of-financially-healthy-nonprofits • Financial Policy Guidelines & Example from the Nonprofits Assistance Fund: https://nonprofitsassistancefund.org/resources/item/financial-policy-guidelines-example • Internal Revenue Service’s Compliance Guide for 501(c)(3) Public Charities: https://www.irs.gov/pub/irs-pdf/p4221pc.pdf

BOARD MEMBER RESPONSIBILITIES • Internal Controls Checklist from CompassPoint Nonprofit Services: https://www.compasspoint.org/sites/default/files/docs/646_internalcontrolschecklist.pdf • A Board-Staff Agreement for Financial Accountability from Blue Avocado: http://www.blueavocado.org/content/board-staff-agreement-financial-accountability • Financial Literacy for Nonprofit Boards from the National Council of Nonprofits: https://www.councilofnonprofits.org/tools-resources/financial-literacy-nonprofit-boards

FINANCIAL STATEMENTS • Balance Sheet Basics from the Nonprofits Assistance Fund: https://nonprofitsassistancefund.org/resources/item/balance-sheet-basics-what-we-have-what-we-owe-what- were-worth • Nonprofit Accounting (Explanation) from Accounting Coach: http://www.accountingcoach.com/nonprofit-accounting/explanation/2

BUDGETS • Budgeting for Nonprofits from the National Council of Nonprofits: https://www.councilofnonprofits.org/tools-resources/budgeting-nonprofits • 10 Step Budgeting Checklist from the Nonprofits Assistance Fund: https://nonprofitsassistancefund.org/resources/item/10-step-budgeting-checklist

TAX-EXEMPT IN CALIFORNIA • CA Fundraising Registration from Harbor Compliance: https://www.harborcompliance.com/information/california-fundraising-registration • California Attorney General’s Guide for Charities (see page 15): http://oag.ca.gov/sites/all/files/agweb/pdfs/charities/publications/guide_for_charities.pdf

DONATIONS / CHARITABLE CONTRIBUTIONS • Substantiating Charitable Contributions from the Internal Revenue Service https://www.irs.gov/Charities-&-Non-Profits/Substantiating-Charitable-Contributions • Charitable Contribution Oversight from Harbor Compliance: https://www.harborcompliance.com/information/irs-charitable-contributions • Webinar on “Best Practices in Donation Valuation” from Good360: https://www.youtube.com/watch?v=Xw45niSv72s&feature=youtu.be • Saying Thank-You to Donors by the National Council of Nonprofits: https://www.councilofnonprofits.org/tools-resources/saying-thank-you-to-donors Chart of Accounts

Revenue Accounts Expense Accounts 4000 Revenue from Direct Contributions 7000 Grants 4010 Individual Contributions 7010 Grants to Individuals 4020 Corporate Contributions 7020 Grants to Other Organizations InnerCircle Donations 7200 Salaries & Related Expenses 4100 Donated Good & Services 7220 Salaries & Wages 4110 Donated Professional Services 7240 Employee Benefits 4120 Donated Use of Facilities 7250 Payroll Taxes 4130 Gifts in Kind – Goods 7260 Payroll Service Fees 4200 Revenue from Non-Government Grants 7500 Contract Service Expenses 4210 Corporate Grants 7510 Fundraising Fees 4230 Foundation Grants 7520 Accounting Fees 4250 Nonprofit Organization Grants 7530 Legal Fees 4500 Revenue from Government Grants 7540 Consulting Fees 4520 Federal Grants 7550 Graphic/Web Design Fees 4530 State Grants 7570 Professional Fees – Other 4540 Local Government Grants 7580 Temporary Help – Contract 5000 Revenue from Government Contracts/Fees Public Relations 5020 Federal Contracts/Fees 7590 Donated Professional Services 5030 State Contracts/Fees 8100 Non-Personnel Expenses 5040 Local Government Contracts/Fees 8110 Supplies 5100 Revenue from Program-Related Sales & Fees 8120 Donated Materials & Supplies 5180 Program Service Fees 8130 Telephone & Telecommunications Forum Revenue 8140 Postage & Shipping Toolkit Revenue 8150 Computer Software Webinar Training Revenue 8160 Computer Hardware 5190 Membership Dues 8170 Printing & Copying 5400 Revenue from Other Sources 8180 Books, Subscriptions, References 5490 Miscellaneous Revenue 8190 Internet/Web/Hosting Fees 5800 Revenue from Special Events 8200 Facility Expense 5810 Special Events – Non-Gift Revenue 8210 Office Rent 5820 Special Events – Gift Revenue 8220 Utilities 5830 Special Events – Direct Costs 8260 Equipment Rental & Maintenance 5840 Special Events – Auction Income 8290 Donated Facilities 8300 Travel & Meetings Expenses 8310 Transportation 8320 Meals 8330 Lodging 8340 Airfare 8350 Conferences, Conventions, Meetings 8400 Other Client Specific Expenses 8410 Speaker Travel/Fees 8500 Other Expenses 8510 Interest Expense – General 8520 Insurance – Non-Employee Related 8530 Membership Dues – Organization 8540 Staff Development/Training 8550 Bank Fees 8560 Processing Fees 8570 Advertising Expenses 8590 Other Expenses Conflict of Interest Disclosure Form

NOTE: A potential or actual conflict of interest exists when commitment and obligations likely to be compromised by a staff member or Director’s other material interests, or relationships (especially economic), particularly if those interests or commitments are not disclosed. This Conflict of Interest Disclosure Form should indicate whether the staff member or Director has an economic interest in, or acts as an officer or a director of, any outside entity whose financial interests would reasonably appear to be affected by their participation in a leadership role with 2020 Mom. The staff member or Director should also disclose any personal, business, or volunteer affiliations that may give rise to a real or apparent conflict of interest. Relevant Federally and organizationally established regulations and guidelines in financial conflicts must be adhered to. Individuals should refrain from participation in activities related to 2020 Mom, which may by influenced by a real or potential conflict of interest.

Date: Name: Position:

I have read and fully understand 2020 Mom’s Conflict of Interest Policy as described in the organization's Financial Management Guide.

Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or circumstances that you believe could contribute to a conflict of interest:

I have no conflict of interest to report.

I have the following real or potential conflict of interest to report (please specify other nonprofit and for-profit boards you, and your spouse, sit on, any for-profit businesses for which you or an immediate family member are an officer or director, or a majority shareholder, and the name of your employer and any businesses you or a family member own:

1. 2. 3. 4.

I hereby certify that the information set forth above is true and complete to the best of my knowledge.

Signature:

Date:

2020 Mom – COI: Disclosure Form 27101 Island View Court Valencia, CA 91355 2020mom.org

Date

Donor Full Name Donor Address Donor City, State, Zip

Dear First Name,

You are a visionary! Solving the maternal mental health crisis impacting 20% of new moms requires just that - a powerful vision. Postpartum depression remains the most underdiagnosed complication of childbirth, leaving too many to struggle with untreated anxiety, despair and darkness. 2020 Mom envisions a much brighter future for pregnant women, new moms, and their families.

Thanks to visionaries like you, 2020 Mom is convening partners and driving change to systems, policies and care. Through our web-based provider training, annual educational forum, community coalition initiative, and ongoing social media outreach, we are taking action to improve awareness, screening and treatment.

We depend on partners, volunteers, and sponsors to transform our vision into reality. Your donation of $XXX (or description of donated items without monetary value), received on MM/DD/YYYY, propels us toward this shared vision of healthy, supported and thriving families.

Please reach out if you have any questions about 2020 Mom or our projects. We invite you to become a vocal visionary: raise awareness among your friends and neighbors, join us on social media, or lend your talents as a 2020 Mom volunteer. Together, we can transform maternal mental health care!

With gratitude for your support and generosity,

Signature

Joy Burkhard, Executive Director on behalf of the visionary 2020 Mom Board of Directors

Please keep this written acknowledgment of your contribution for your tax records and note that no goods or services were provided by 2020 Mom in return for your generous donation. 2020 Mom is a tax-exempt charity organization under the IRS code section 501c3, and tax ID# 45-5009704. OR Please keep this written acknowledgment of your contribution for your tax records. You received (description of tickets or other items) with a fair market value of $XX each. Your tax deduction is limited to the amount of cash and property contributed, reduced by the value of any good or services received in return. Accordingly, the amount eligible for a federal income tax deduction is $XX. 2020 Mom is a tax-exempt charity organization under the IRS code section 501c3, and tax ID# 45-5009704. Expense Reimbursement Form

Requester Information Expense Period Name: From: Role with 2020 Mom: To: Mailing Address:

Itemized Expenses: Date Expense Description Class/Project Cost

TOTAL REQUESTED REIMBURSEMENT:

Requester Signature Date

Board Treasurer Signature Date

2020 Mom Expense Reimbursement Form Job Description: Board Treasurer

2020 Mom’s Board Treasurer oversees the management and reporting of the organization’s finances. The Treasurer’s duties include: • Developing Budgets in Conjunction with Executive Director & Development Director – This team develops the annual budget and presents it to the board. Throughout the fiscal year, the Treasurer, Executive Director & Development Director study the actual revenues and expenses incurred against the budget and makes/recommends adjustments to the budget/spending patterns. • Developing & Presenting Board Reports – Develops in partnership with bookkeeper/accountant easy-to read and understand board reports on key financial events, trends, concerns, and assessment of fiscal health. • Chairs the Finance Committee (if applicable)

2020 Mom April 2016: Financial Management Guide 15